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CR 11-120 (2012 Tax Levy and General and Special Revenue Fund Budgets)CJ • • December 20, 2011 loca City of Hopkims �ouncil Report 2011-120 2012 TAX LEVY AND GENERAL AND SPECIAL REVENUE FUND BUDGETS Proposed Action Staff recommends adoption of the following motion: Move to Adopt Resolution 2011-069 approving the 2012 tax levy and adopting the 2012 General and Special Revenue Fund budgets. Adoption of this motion will result in the staff forwarding the appropriate documentation to Hennepin County for completion of the property taxes for 2012 and will approve the 2012 General and Special Revenue Fund budgets. Overview The City Council and staff have held a number of meetings during 2011 to prepare for the 2012 general fund budget and 2012 tax levy. In addition we provided an opportunity for the public to offer input on the 2012 budget through the budget hearing held on December 6, 2011. Budget goals were adopted this spring and were instrumental in guiding the staff as it prepared budget requests. During 2011 the council adopted other financial plans, the Capital Improvement Plan and the Equipment Replacement Plan, that along with a series of program and budget discussions were instrumental in the development of the 2012 budgets. The budget in its current form recommends spending in the general fund at $10,470,526 and a total tax levy of $10,250,991. The levy includes provisions for general fund operations, PERA contributions, and debt obligations. In addition, a HRA levy of $175,000 was a separate action item by the HRA Board. Staff is recommending that the council adopt the resolution approving the tax levy for 2012 and setting the 2012 general and special revenue fund budgets. Primary Issues to Consider • The state mandates certification of the 2012 levy to the County Auditor no later than December 28, 2011. Supporting Information • Resolution 2011-069 • Comparative Tax Levy for years 2011-2012 • 2012 General Fund and Special Revenue Fund Budgets Christine M Harkess, CPA, CGFM Finance Director Financial Impact: $ 10,470,526 GF Budgeted: Y/N Yes Source: Taxes and other revenues Related Documents (CIP, ERP, etc.): ,_2012 budget__ Notes: • CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2011-069 RESOLUTION APPROVING 2012 TAX LEVY AND ADOPTING THE 2012 GENERAL AND SPECIAL REVEUNE FUND BUDGETS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HOPKINS, MINNESOTA, that the following sums of money be levied for the current year collectible in 2012 upon the taxable property in the City of Hopkins, for the following purposes. General Levy $ 45,000 Depot Coffee House General Fund 120,175 $8,909,091 Special Levies TIF 2.1 R.L. Johnson Property $ PERA Rate Increase 35,500 $ - Debt Levies $ 1,950 2003 HRA Lease Revenue Bonds 220,000 TIF 2.9 Pines 2007A GO Capital Improvement Bonds 765,900 TIF 1.2 Entertainment District 2007B GO Improvement Bonds 184,500 $ 2010A GO Improvement Bonds 77,000 $ 101,902 2010B Refunding Bonds 59,000 6,350 Subtotal Special Levies $ 88,130 1,341,900 $ 7,350 Communication (Cable TV) Total Levy Art Center 10.250.991 HRA/EDA Levy Housing & Redevelopment Authority Levy 175,000 This levy is made based on current law and the 2012 General Fund Budget of $10,470,526. BE IT FURTHER RESOLVED, that the following amounts are budgeted for the Special Revenue Funds: State Chemical Assessment $ 45,000 Depot Coffee House $ 120,175 Economic Development $ 268,553 TIF 2.1 R.L. Johnson Property $ - Real Estate Purchase & Sales $ - TIF 2.6 Handicapped Housing Dev $ 1,950 E-911 Service Fee $ 24,860 TIF 2.9 Pines $ 122,450 TIF 1.2 Entertainment District $ 3,000 TIF 2.11 Super Valu $ 1,937,708 Housing Rehabilitation $ 101,902 TIF 1.3 -5th Avenue Flats $ 6,350 Parking Enforcement $ 88,130 TIF 1.4 - Marketplace & Main $ 7,350 Communication (Cable TV) $ 210,026 Art Center $ 779,452 • BE IT FURTHER RESOLVED, that the City Clerk is hereby ordered and directed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Hopkins at the levy adoption presentation of the Council held this 201h day of December, 2011 • ATTEST: Kristine A. Ludke, City Clerk L -] Eugene Maxwell, Mayor 0 C • CITY OF HOPKINS 2012 TAX LEVY 2012 Net Levy Purpose 2011 Proposed General Operations General Fund $ 8,539,064 $ 8,881,428 Capital Levy 100,000 $ 125,000 $ 8,639,064 $ 9,006,428 Special Levies: PERA Levy MVHC Levy Subtotal Special Levies - Other Debt Levies: 2002B GO Improv Revolving Bonds 2003 HRA Revenue Bonds 2007B GO Improv Revolving Bonds 2007 Capital Improvement Bonds 2010A GO Improvement Bonds 2010B Refunding Bonds Subtotal - Debt Levies Subtotal Special Levies TOTAL LEVIES Increase over prior year Percentage Incr (Decr) - Total 35,500 35,500 222,850 - $ 258,350 $ 35,500 59,000 - 200,000 220,000 172,000 184,500 710,000 765,900 100,000 77,000 - 59,000 $ 1,241,000 $ 1,306,400 $ 1,499,350 $ 1,341,900 $10,138,414 $ 10,348,328 $ 212,729 $ 209,914 2012 Net Levy Revised $ 8,784,091 $ 125,000 $ 8,909,091 35,500 $ 35,500 220,000 184,500 765,900 77,000 59,000 $ 1,306,400 $ 1,341,900 $ 10,250,991 $ 112,577 2.14% 2.07% 1 1.11 0 CITY OF HOPKINS PROPOSED GENERAL FUND REVENUE BUDGET 2011 2012 % Department Budget Budget Incr/(Decr) Property Taxes & PERA Special Levy 8,630,564 8,887,591 2.98% Intergovernmental Revenue PERA Aid 20,510 20,510 0.00% MVHC unallotment 135,000 0 -14.81% Police - Federal Grant 0 0 -12.93% Police - State Aid 177,700 177,000 -0.39% Police - POST Reimbursement 10,000 9,000 -10.00% Police - Misc Grants 4,000 86,000 2050.00% Police - 911 Service Fee 24,860 24,860 0.00% Fire - State Aid 85,000 70,000 -17.65% Fire - County 0 0 -60.00% PW - State Aid 120,000 125,000 4.17% Total Intergovernmental Revenue 442,070 1 512,370 15.90% Licenses, Permits & Fees 5,200 5,750 10.58% Court Fines 135,000 115,000 -14.81% Building Permit & Inspection Fees 283,100 246,500 -12.93% Business Licenses 7,500 5,000 -33.33% Administrative Citations 6,000 8,000 33.33% Liquor , Animal Licenses & Penalties 95,900 98,700 2.92% Fire Licenses & Permits 5,300 3,500 -33.96% PW - Licenses & Permits 9,490 9,415 -0.79% P&Z - License & Permits 2,500 1,000 -60.00% Total Licenses Permits & Fines 544,790 487,115 -10.59% Charges for Service Finance Department 5,200 5,750 10.58% Municipal Building 2,500 2,500 0.00% Assessing 1,000 1,200 20.00% City Clerk 11,100 0 -100.00% Inspections 43,450 71,950 65.59% Police 43,500 40,000 -8.05% Fire 6,200 70,000 1029.03% Public Works 2,250 2,750 22.22% Activity Center 46,000 49,500 7.61% Planning & Zoning 0 1,500 -0.51% Total Charges for Service 161,200 245,150 52.08% Miscellaneous Revenue Franchise Fees 290,000 290,000 0.00% Unallocated Misc 500 0 -100.00% Finance Department 4,800 4,800 0.00% Elections 0 0 Police 500 1,000 100.00% Fire 0 0 Public Works 2,100 4,000 90.48% Acitivty Center 17,000 13,500 -20.59% Total Miscellaneous Revenue 314,900 313,300 -0.51% • Interest Earnings 75,000 25,000 -66.67% Use of 2009 Budget Savin s 130,803 Total Revenues $10,299,327 $10,470,526 1.66% CITY OF HOPKINS Is PROPOSED GENERAL FUND EXPENDITURE BUDGET 2011 2012 Budget % Department Budget Budget Incr/(Decr) Citv Council 71,547 68,697 -3.98% Administrative Services Administration 167,300 171,090 2.27% Personnel 43,924 44,405 1.10% Wellness 2,000 2,000 0.00% Information Services 238,446 251,637 5.53% Total Administrative Services 451,670 469,132 3.87% Finance 19,360 16,822 -13.11% Budget 23,066 26,249 13.80% Debt Management 0 0 0.00% General Accounting 129,448 133,402 3.05% Payroll 46,729 45,075 -3.54% TIF Administration 0 0 0.00% Utility Billing 4,000 5,000 25.00% Total Finance 203,243 209,726 3.19% Legal 135,000 135,000 0.00% Munici al Building 294,818 296,863 0.69% Rece tionist 44,172 1 44,846 1.53% lAssessing 167,236 1 3.50% City Clerk City Clerk 19,360 16,822 -13.11% Records Management 29,833 32,273 8.18% Elections 50,222 60,875 21.21% Total City Clerk 99,415 109 970 10.62% Inspections Building Code Inspections 252,170 268,598 6.51% Fire Inspections 38,205 34,494 -9.71% Heating & Plumbing Inspections 90,400 91,358 1.06% Housing Inspections 134,680 135,597 0.68% Restaurant & Hotel Inspections 23,309 1,160 -95.02% Misc. Community Inspections 75,143 79,260 5.48% Vacant Property Management 2,700 2,700 0.00% Total Inspections 616,607 613 167 -0.56% Police Police Administration 480,615 486,499 1.22% Patrol 2,360,705 2,466,299 4.47% Heat Team 73,298 58,906 -19.63% • Reserves Investigations 33,620 499,148 24,467 430,357 -27.22% -13.78% Metro Drug Task Force 105,737 105,292 -0.42% Pawn Shop 3,436 3,493 1.66% Outreach 80,804 84,036 4.00% Department 2011 Budget 2012 Budget Budget % Incr/(Decr) Dispatch 526,782 553,145 5.00% Reception -Records 255,560 252,356 -1.25% Systems Management 64,682 65,182 0.77% Total Police 4,484,387 4,530 032 1.02% Fire Fire 833,587 851,559 2.16% Emergency Preparedness 4,671 3,865 -17.26% Total Fire 838,258 855 424 2.05% Public Works PW Building 33,692 32,739 -2.83% Equipment Services 78,446 86,229 9.92% Administration 26,478 27,442 3.64% Engineering 137,802 132,267 -4.02% Street & Alleys 853,812 859,205 0.63% Snow & Ice Removal 205,615 197,550 -3.92% Parks 628,101 652,465 3.88% Tree Service 210,454 210,780 0.15% Total Public Works 2,174,400T_ 2 198,677 1.12% Recreation Playground 20,198 21,034 4.14% Ice Rink 12,284 12,192 -0.75% Park Service 12,518 12,810 2.33% Joint Recreation 147,000 152,000 3.40% Skate Park 7,721 7,063 -8.52% Total Recreation 199,721 205,099 2.69% Activity Center Act Ctr - Community Use 274,008 264,914 -3.32% Act Ctr - Maintenance 59,463 58,851 -1.03% Total Activity Center 333,471 323,765 -2.91% IPlanning & Zoning 125,182 126,837 1.32% Tuition Reimbursement 10,200 10,200 0.00% lContingency 50,000 1 90,000 80.00% Total Expenditures 10,299 327 1 10,460,526 1.57% Other Financing Uses Transfers to other funds 0 10,000 Total Other Financing Uses 0 1 10,000 Grand Total Expenditures $10,299,327 $10,470,526 1.66% Total Revenues $10,299,327 $10,470,526 0 Revenues Over (Under) Expenditures $ CITY OF HOPKINS SPECIAL REVENUE FUNDS • 2011 2012 BUDGET BUDGET Incr/(Decr) State Chemical Assessment 45,000 45,000 0.00% Economic Development 300,709 268,553 -10.69% Real Estate Purchase & Sales - - 0.00% E-911 Service Fee Fund - 24,860 0.00% TIF 1.2 Entertainment District 78,000 3,000 -96.15% Housing Rehabilitation 94,834 101,902 7.45% Parking Enforcement 118,293 88,130 -25.50% Cable TV 226,074 210,026 -7.10% Depot Coffee House 122,867 120,175 -2.19% TIF 2.1 R.L. Johnson Property 12,269 - -100.00% TIF 2.6 Handicapped Housing Dev 1,900 1,950 2.63% TIF 2.9 Pines 125,039 122,452 -2.07% TIF 2.11 Super Valu 1,571,498 1,937,708 23.30% TIF 1.3 - Block 64/GPS Development 6,250 6,350 1.60% TIF 1.4 - Marketplace II 16,350 7,350 -55.05% Art Center 794,943 779,452 -1.95% •