CR 11-124 Approval of the 2012 City Council Meeting Calendar• Date: 1/3/2012
Council Report 2011-124
Approval of the 2012 City Council Meeting Calendar
Proposed Action
Staff recommends adoption of the following motion: Move to approve the 2012 City
Council Meeting Calendar.
Adoption of this motion will set the calendar for City Council regular meeting and work
session dates in 2012.
Overview
It has been customary since 1998 for the City Council to adopt prior to or at the first
meeting of the year its meeting calendar for the upcoming year. This is good practice
since there are invariably several conflicts during the year where normal meeting dates
and times need to be adjusted.
• Staff has reviewed the potential conflicts and has outlined the proposed changes for
2012 meeting dates and times within this report. The one main change we are making
is reducing work sessions from two to one per month on the 2nd Tuesday.
•
Primary Issues to Consider
Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and
attempts to address as many potential conflicts as possible; there are times where a
special meeting ma need to be scheduled during the course of the year.
Supporting Information
Proposed 2012 City Council Meeting Calendar
Michael Mornson
City Manager
Financial Impact: $ N/A Budgeted: N/A Source:
Related Documents (CIP, ERP, etc.):
Council Report 10 -
Page 2
0 Meeting Analysis
The Council traditionally meets in regular session on the first and third Tuesday of each
month at 7:30 p.m. The Council also meets for work sessions on the second Tuesdays
of the month at 6:30 p.m. This is a change from previous years when work sessions
were on the 2nd and 4th Tuesday of the month. Aside from the changes described
below; the 2012 meeting calendar will maintain this schedule.
• January 20th - Goal setting meeting at the Fire Department.
• January 31St - Work Session
• February 7th meeting moved to February 6th (Monday) due to Precinct Caucus.
• August 7th meeting moved to August 6th (Monday) due to National Night Out on
Tuesday.
• August 14th work session meeting moved to August 13th (Monday) due to State
Primary.
• November 6th meeting moved to November 7th (Wednesday) due to Elections.
0
•
City
Council
Schedule - 2012
Sunday
January
1
2012
New Year's Day
Monday
January
2
2012
New Year's Day Holiday
city closed
Tuesday
January
3
2012
HRA Meeting
7:20 PM
Tuesday
January
3
2012
City Council Meeting
7:30 PM
Tuesday
January
10
2012
City Council Work Session
6:30 PM
Monday
January
16
2012
Martin Luther King Day
city closed
Tuesday
January
17
2012
City Council Meeting
7:30 PM
Friday
January
20
2012
Goal Setting - Fire Department
9:00 am to 4:00 pm
Monday
January
23
2012
Park Board - Council Chambers
6:30 PM
Tuesday
January
31
2012
Work Session (5th Tuesday)
6:30 p.m.
Tuesday
January
31
2012
Zoning & Planning Commission
6:30 PM
Monday
February
6
2012
HRA Meeting
7:20 PM
Monday
February
6
2012
City Council Meeting
7:30 PM
Tuesday
February
7
2012
Precinct Caucus
Tuesday
February
14
2012
City Council Work Session
6:30 PM
•
Monday
February
20
2012
President's Day
city closed
Tuesday
February
21
2012
City Council Meeting
7:30 PM
Monday
February
27
2012
Park Board - Council Chambers
6:30 PM
Tuesday
February
28
2012
State of the City
5:00 PM
Tuesday
February
28
2012
Zoning & Planning Commission
6:30 PM
Tuesday
March
6
2012
HRA Meeting
7:20 PM
Tuesday
March
6
2012
City Council Meeting
7:30 PM
Tuesday
March
13
2012
City Council Work Session
6:30 PM
Monday
March
19
2012
Park Board - Council Chambers
6:30 PM
Tuesday
March
20
2012
City Council Meeting
7:30 PM
Tuesday
March
27
2012
Zoning & Planning Commission
6:30 PM
Tuesday
April
3
2012
HRA Meeting
7:20 PM
Tuesday
April
3
2012
City Council Meeting
7:30 PM
Tuesday
April
10
2012
City Council Work Session
6:30 PM
Monday
April
16
2012
Park Board - Council Chambers
6:30 PM
Tuesday
April
17
2012
City Council Meeting
7:30 PM
•
Tuesday
April
24
2012
Zoning & Planning Commission
6:30 PM
City Council Schedule - 2012
Tuesday
May
1
2012
HRA Meeting
7:20 PM
Tuesday
May
1
2012
City Council Meeting
7:30 PM
Tuesday
May
8
2012
City Council Work Session
6:30 PM
Tuesday
May
15
2012
City Council Meeting
7:30 PM
Monday
May
21
2012
Park Board - Council Ci ambers
6:30 PM
Monday
May
28
2012
Memorial Day
city closed
Tuesday
May
29
2012
Zoning & Planning Commission
6:30 PM
Tuesday
June
5
2012
HRA Meeting
7:20 PM
Tuesday
June
5
2012
City Council Meeting
7:30 PM
Tuesday
June
12
2012
City Council Work Session
6:30 PM
Monday
June
2012
P�rFk Poard - Council Chambers
Tuesday
June
19
2012
City Council Meeting
7:30 PM
Tuesday
June
26
2012
Zoning & Planning Commission
6:30 PM
Tuesday
July
3
2012
HRA Meeting
7:20 PM
Tuesday
July
3
2012
City Council Meeting
7:30 PM
Wednesday
July
Independence Day Holiday
city closed
Tuesday
July
10
2012
City Council Work Session
6:30 PM
Monday
July
2012
Park Board - Council Chambers
6:30 PM
Tuesday
July
17
2012
City Council Meeting
7:30 PM
Tuesday
July
31
2012
Zoning & Planning Commission
6:30 PM
Monday
August
6
2012
HRA Meeting
7:20 PM
Monday
August
6
2012
City Council Meeting
7:30 PM
Tuesday
August
7
2012
National Night Out
Monday
August
13
2012
City Council Work Session
6:30 PM
Tuesday
August
14
2012
State Primary
Monday
Augusr
2012
Park Board - Council Chambers
6:30 PM
Tuesday
August
21
2012
City Council Meeting
7:30 PM
Tuesday
August
28
2012
Zoning & Planning Commission
6:30 PM
•
•
U
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City Council Schedule - 2012
Monday
September
3
2012
Labor Day
city closed
Tuesday
September
4
2012
HRA Meeting
7:20 PM
Tuesday
September
4
2012
City Council Meeting
7:30 PM
Tuesday
September
11
2012
City Council Work Session
6:30 PM
Monday
September
17
2012
Park Board - Council Chambers
6:30 PM
Tuesday
September
18
2012
City Council Meeting
7:30 PM
Tuesday
September
25
2012
Zoning & Planning Commission
6:30 PM
Tuesday
October
2
2012
HRA Meeting
7:20 PM
Tuesday
October
2
2012
City Council Meeting
7:30 PM
Tuesday
October
9
2012
City Council Work Session
6:30 PM
Monday
October
15
2012
Park Board - Council Chambers
6:30 PM
Tuesday
October
16
2012
City Council Meeting
7:30 PM
Tuesday
October
30
2012
Zoning & Planning Commission
6:30 PM
Wednesday
November
7
2012
HRA Meeting
7:20 PM
Wednesday
November
7
2012
City Council Meeting
7:30 PM
Tuesday
November
6
2012
Election Day
Monday
November
12
2012
Veteran's Day "Holiday"
city closed
Tuesday
November
13
2012
City Council Work Session
7:30 PM
Monday
November
19
2012
Park Board - Council Chambers
6:30 PM
Tuesday
November
20
2012
City Council Meeting
7:30 PM
Thursday
November
22
2012
Thanksgiving Day
city closed
Friday
November
23
2012
Thanksgiving Friday
city closed
Tuesday
November
27
2012
Zoning & Planning Commission
6:30 PM
Tuesday
December
4
2012
HRA Meeting
7:20 PM
Tuesday
December
4
2012
City Council Meeting
7:30 PM
Tuesday
December
11
2012
City Council Work Session
6:30 PM
Monday
December
17
2012
Park Board - Council Chambers
6:30 PM
Tuesday
December
18
2012
City Council Meeting
7:30 PM
Tuesday
December
25
2012
Christmas "Holiday"
city closed
Wednesday
December
26
2012
Zoning & Planning Commission
6:30 PM