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CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2011
City Council
Term Expires
Mayor Eugene Maxwell..................................................................................December 31, 2011
Councilmember Rick Brausen.......................................................................December 31, 2011
Councilmember Kristi Halverson.................................................................December 31, 2013
Councilmember Bruce Rowan.......................................................................December 31, 2011
Councilmember Cheryl Youakim.................................................................December 31, 2013
Management Team
Rick Getschow .........................................................................................................City Manager
Kersten Elverum...............................................................Director of Planning & Development
Jim Genellie..............................................................................Director of Community Services
Christine Harkess..........................................................................................Director of Finance
Dave Johnson.................................................................................................Recreation Director
Mike Reynolds.............................................................................................................Police Chief
Dale Specken..................................................................................................................Fire Chief
Steve Stadler.........................................................................................Director of Public Works
This document was developed and compiled by the Finance Department, City of Hopkins
CITY OF HOPKINS
TABLE OF CONTENTS
Introduction/Background
City Manager’s Budget Message..................................................................................1
Distinguished Budget Presentation Award...................................................................5
Organization Chart.......................................................................................................6
Mission Statement........................................................................................................7
Community Profile........................................................................................................8
Organization Structure................................................................................................11
Organization Goals.....................................................................................................11
Financial Management and Policies...........................................................................15
Budget Calendar.........................................................................................................18
Budget Planning Process...........................................................................................20
Fund Structure............................................................................................................21
Budget Overview
Authorized and Approved Staffing Levels..................................................................24
2011 Summary Budget Information by Major and Non-Major Funds.........................26
2011 Budget Summary – All Funds............................................................................27
2011 Revenue Summary – All Funds.........................................................................29
2011 Appropriation Summary – All Funds..................................................................34
Property Tax Service Costs........................................................................................37
Fund Balance.............................................................................................................41
Debt Overview............................................................................................................45
Capital Improvements Overview.................................................................................49
General Fund Budget Projection................................................................................53
General Fund .................................................................................................................57
Special Revenue Funds......................................................................................... 104
Internal Service Fund................................................................................................. 138
Enterprise Funds........................................................................................................ 140
General Debt Service Funds...................................................................................... 152
Glossary..................................................................................................................... 153
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January 2011
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2011 Budget. Hopkins’ strong financial position and
proactive fiscal management practices allowed options for the City Council to maintain a service delivery at
current levels while minimizing the impact on the 2011 tax levy. The final result is adopted 2011 budgets
totaling $22,094,754 of which $10,299,327 is the General Fund. This budget lives within the City’s financial
resources, meets basic service needs, provides for the maintenance and replacement of the City’s
infrastructure, and plans for the future, keeping Hopkins’ good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City
Council with input from the residents and taxpayers of Hopkins, and fairly represent the revenues and
expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The
city governing body involves its’ citizens and constituents through its mission and vision statement by:
conducting a citizen’s academy, providing a state of the city address, publishing a city annual report, and
communicating with the community as often as possible regarding many city initiatives and proposed
polices. The budget adoption is a significant way in which the City Council expresses their leadership. The
City Council establishes budget goals, which are accurately reflected in this budget.
2011 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and
allows us a preview at projected property tax levy needs over the next four years.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of
future sources and uses within the various funds and for the City as a whole. This assists in long
range planning and goal setting.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs
on sample properties within the City.
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs.
each of the City’s general fund
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1
CITY OF HOPKINS
HOPKINS IN 2010
In the year 2010, the nation’s economy experienced minimal growth. The governmental environment was
to maintain staff and minimize budget increases. The city continued to provide all core services through
2010. Program budgeting has helped in our analysis of city services, while we look at ways to continue to
do more with less. The Council and city staff will also continue to investigate additional revenue sources.
In 2010, the City’s tax base continued to grow, however at a minimal level. Redevelopment of properties in
Hopkins helped to increase our tax base however our total tax capacity values fell as market values on
property declined. Despite the decrease in value our levy has increased an average of 3.9% per year over
the last five years. In 2010 the overall taxable market value growth totaled -7%. The City’s general fund
expenditures have increased an average of 3% a year over the last five years. This increase is directly
related to salary and benefit increases for employees, insurance costs and oil based products. Diligent
planning and management has helped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without
labor contracts. The number of employees has remained stable at 108-110.
ECONOMIC OUTLOOK
Minnesota’s overall economy is suffering the same effects as the rest of the country. Thirteen Fortune 500
companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They
are a Fortune 500 company that continues to expand in Hopkins. Another Fortune 500 company with a
branch in Hopkins is US Bank. Included with the Fortune 500 companies in Hopkins there is a diverse
community made up of a healthy mix of residential, commercial and industrial properties. In addition
Cargill, the largest privately held company in terms of revenue, expanded their corporate campus into
Hopkins with the addition of an estimated 800,000 square feet of office space in three buildings. In 2008
the first of three buildings was completed and over 1,100 employees moved in during June 2008. The
second building was completed in the summer of 2009. The final building was completed in 2010. Total
employment at the three buildings is estimated at 3,300.
Hopkins economic outlook has remained relatively stable. The City has expanded its commercial tax base
through redevelopment. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential,
42% commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis
and Hennepin County economies. Hopkins has preserved its central downtown area where development
continues because of its highly desirable location. Hopkins wealth levels are above average when
compared nationwide.
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This
redevelopment has contributed substantially towards the increase in property values and by making
Hopkins a more desirable place to live and work. The largest redevelopment project in the city’s history
came to fruition in 2007. The City had been working for several years to redevelop the Red Owl or North
Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 27-acre parcel that housed
several operations for Super Valu over the past decades. Cargill, an international provider of food,
agricultural and risk management products and services with headquarters in neighboring Minnetonka, now
occupies the entire site for a second corporate office campus. This $130 million project, which began in
2007 and was completed in 2010, not only built approximately 800,000 square feet of Class A office space
to Hopkins, but also brought over 3,300 new jobs to the City.
In addition to this large office development, other development continues in Hopkins. This includes new
commercial structures on Mainstreet, renovation of older industrial buildings, new residential projects, and
more mixed-use projects that incorporate residential and commercial development. Overall, these
redevelopment efforts continue to ensure that Hopkins remains a desirable community in which to live and
work.
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CITY OF HOPKINS
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working
environment
Increase ratio of residential properties.
Maintain the high quality of our livable community.
Increase tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 2011
Maintain core City services at a reasonable price for residents and commercial/industrial users.
Use program budgeting as a tool for analysis of all programs and services to:
look for ways to reduce dependency on the property tax,
find greater efficiencies in the provision of current services and programs,
compare staffing levels to workloads to assure proper allocation of resources,
create greater linkages between revenues and expenses, to allow for more entrepreneurial
approaches to non-essential services.
Forecast funding needs and tax implications to assure strong long-term financial stability.
Continue policy of avoiding the use of fund balances for operating expenses.
Recognize and award employees that assist the City in saving money.
Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
The state’s ongoing budget issues will again affect City finances as well as residential and
commercial based taxpayers.
Property Classification Changes – In the past there has been a tendency to shift some of the
tax burden back to residential taxpayers from commercial/industrial taxpayers.
Tax Increment Finance – Any changes in property classifications impact property taxes
generated by TIF districts. Currently the tax generated in the various districts is projected to be
sufficient to cover any debt or liabilities created in the districts.
Property Tax Freeze and/or Levy Limits – Levy limits were re-imposed in 2008 as a tool to hold
down local government spending and remain in place for 2011.
State Aids – In 2002 the state shifted a portion of its aids from local governments to school
districts, allowing local governments to levy back the loss. In 2003 the state unallotted a
portion of local government aids without the ability to raise taxes. In 2004 cities were given the
authority to levy back 60% of lost local government aid. In December 2008 the State of MN
reduced December state aids payments in response to the state budget deficit. For 2009,
2010 and 2011 the state aids were unallotted in their entirety. As a result of the unallotment of
state aids the City of Hopkins no longer relies on general state aids as a revenue source.
Real Estate Values – Overall real estate values in this community experienced a decrease in estimated
market value of 7.1% for 2010. This resulted in a decrease in the City’s tax capacity of 6.8%. In 2010 a
tax increment district was decertified thus adding that value back to the general tax base which helped when
setting the tax levy for 2011.
Overall, budgeted expenditures will decrease by 9.9% in 2011 due in large part to bond refunding payments
in 2010. We projected a 2% change for 2012 and modest if any increases for future years. Future
programs and services provided by the City of Hopkins may change in relation to available revenue
sources. The City Council and staff continue to work on budget solutions in light of decreases in funding
sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid losses
and reduced potential redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any
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CITY OF HOPKINS
significant changes in the policy of avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
Tax levy history in relation to the consumer price index.
Sample properties – cost per month
Comparisons of comparable communities
Goal achievement
2011 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly
constant In the past this has been accomplished through increased net tax capacity levels and keeping the
tax levy at a reasonable amount, at the same time allowing the City enough funds to continue with the level
and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire
station and public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for
the remodeling and expansion of its police department facility. At the same time as these new levies were
being implemented the state significantly reduced local government aid to the city. These new levies and
the loss of state aid have significantly impacted the city’s tax rates. The city’s tax capacity rate has gone
from 32% in 2001 to 57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three
tax increment districts and has been reduced each year thereafter due to growth of the tax base and service
efficiencies throughout city government reaching a low of 45.4% in 2008 before rising again in 2010 and
2011 due to declining market values.. The 2011 city tax rate is 55.673%.
The adopted General Fund budget has a 2.24% expenditure increase for a total General Fund Budget of
$10,299,327. The city’s tax capacity rate for 2011 shows an increase of 6.67% from 2010. The total tax
levy increase for 2011 is 2.14%. The levy includes funds designated for general fund operations, capital
improvements and debt service payments. The monthly city tax cost for a median valued home of $225,000
is about $104 or approximately $1,252 for the year not including credits for state programs.
The city’s goals and objectives were once again reviewed and updated by city staff, commissions, citizens
and the City Council. They are integral part in meeting the needs of the citizens. The 2010-11 goals and
strategic plan are included in the budget document on pages 11-14.
Sincerely,
CITY OF HOPKINS
Rick Getschow
City Manager
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CITY OF HOPKINS
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its
annual budget for the fiscal year beginning January 1, 2010. In order to receive this award,
a government unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
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CITY OF HOPKINS
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CITY OF HOPKINS
MISSION STATEMENT
Together, all of city government pledges to:
Continually enhance partnerships with citizens.
Inspire citizen leadership
Educate and involve residents
Communicate openly and effectively
Be responsive
Be fiscally responsible
As a City Council we pledge to:
Continually enhance partnerships with staff
Lead in the creation of a community-wide vision
Setpolicy
As a staff, we pledge to:
Be fiscally responsible
Continually enhance partnerships with the City Council
Develop and implement long-term plans
Provide quality customer service that is:
Responsive to the needs of the community
o
Innovative
o
Accessible.
o
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CITY OF HOPKINS
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building
of the Minneapolis Threshing Machine Company, later called Minneapolis Moline. Minneapolis Moline
once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded
in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the
Hennepin County Board of Commissioners received a petition signed by 41 residents, asking that the
village be formed. Following an election, the community was then incorporated as the village of West
Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its
present size of about four square miles. The population at the time of its incorporation was 1,105; today,
there are 17,481 people living in Hopkins. In 1928, the name of the village was changed to Hopkins - for
Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The
first mayor was Harley Hopkins' son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager
form of government. The City Council consists of four council members and the mayor. Council
members serve four-year terms and are elected at large. The mayor is elected at large for a two-year
term. The governing council is responsible, among other things, for passing ordinances, adopting the
budget, appointing committees and hiring the City’s manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was
Hopkins City Hall at 8th Ave N and Mainstreet. Completed in 1912, it housed the city's police and jail in
the rear portions, and city offices, library and meeting room upstairs. The fire station was on the main
level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate
more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at
1010 1st St S. In 2004, a new Fire Station was built on 17th Ave. The Police Department was expanded
and remodeled in 2005. In the summer of 1982, the city and its Public Works Department accomplished
the challenge of building a city garage on a small area, using as many of the existing structures as
possible, doing it within a $475,000 budget, and doing it without disrupting city services. The Public
Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989
park bond referendum. The facility opened in December 1991. It is now one of the premier facilities of its
kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and ice
hockey. The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the
site of the former South Junior High School. A variety of programs for people of all ages are offered at the
Activity Center. It was renovated in 1990, and the facility includes a gymnasium, meeting rooms and
kitchen. The Hopkins Historical Society, which was started more than 30 years ago, also is located in the
Activity Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as
a focal point for arts, culture and entertainment in the Hopkins community, the Twin Cities metro area and
the region. It is a community-gathering place where young and old can enjoy high quality, multi-
disciplinary cultural arts programs and community activities. The Arts Center includes a theater, a visual
arts gallery, multipurpose spaces for rehearsals, community activities and small performances, a visual
arts classroom, a dance studio, and kitchen facilities for serving catered food.
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It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival, now in it’s 77
year. The first festival was organized in 1934 by a group of community business people who were
concerned that the Hopkins economy and community needed a boost.
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CITY OF HOPKINS
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Hopkins is a suburban city in Hennepin County, Minnesota located just 13 minutes west of the Twin Cities
of Minneapolis and St. Paul. The City is four square miles in size surrounded by larger suburban
communities. Hopkins is about 98% developed with little remaining vacant land. U.S. Route 169 and
Minnesota Highway 7 are two of the main arterial routes in the City. Hopkins is a dynamic community of
over 17,000 residents. Founded rich in tradition and growth, Hopkins offers the advantages and
conveniences of a large City but yet the security of a small town. The residents and the business
community have an enormous sense of pride and support for their City. Travel any street and you will see
and feel the reflections of pride and vitality. Hopkins has enriched its spirit of community by remaining a
place where people are treated with respect; where the community participates in building culture,
character and common bonds; where business growth is supported while a vibrant City Center is
maintained; where people feel safe, support outstanding schools and celebrate cultural heritages; and
where people enjoy quality parks, housing and public services.
Through education, inspiration, involvement and communication, the City Council, City Staff, members of
the Boards and Commissions, the business district and the neighborhood associations are committed to
enhancing the quality of life in Hopkins.
Population:
19203,055200117,145
19303,834200217,250
19404,100200317,559
19507,595200417,643
196011,380200517,675
1970 (census)13,395200617,389
1980 (census)15,336200717,526
1991 (census)16,534200817,481
2000 (census)17,145200917,290
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CITY OF HOPKINS
CITY STATISTICS:
Founded1852School Enrollment7,900
Dated of IncorporationNovember 27, 1893Education
Date of Adoption of City CharterDecember 20, 1947 Elementary Schools6
Form of GovernmentCouncil - Manager Middle Schools2
Fiscal Year BeginsJanuary 1 High School1
Area of City4.1 Square Miles Private Schools4
Charter Schools2
Housing
Single Family2,635Elections:
Multiple Family4,879 Registered Voters - last general election10,431
Duplexes, Triplex, Quads534 Number of votes cast last general election5,761
Townhouses831 Percentage of registered voters voting55%
Population by AgeCity Bond Rating
Under 183,360 Stand & Poor'sAA
18 to 6411,302 Moody'sA-
Over 652,483
Miles of Streets and Alleys:
Income by Household Trunk Highways3.57
Less than $25,0002115 County5.32
$25,000 - $50,0003113 City Streets47.5
$50,000 - $75,0001578 Alleys9.52
$75,000 - $100,000675
$100,000 - $150,000341Miles of Sewers:
$150,000 - $200,000113 Storm Sewers21.4
$200,000 or more248 Sanitary Sewers45.46
Median Household Income$39,023Miles of Watermains52.6
Median Family Income$50,359
Per Capita Income$26,759Civil Defense Warning Sirens3
Unemployment Rate6.5%Fire Protection:
Number of Stations1
Population Composition Number of FT Employees1
White52.61% Volunteer Firefighters36
African American5.19%
Native American0.78%Police Protection:
Asian5.92% Number of Stations1
Pacific Islander0.09% Number of Employees41
Other Races2.58%
Two or More Races2.82%Parks
Hispanic or Latino of any Race5.54% City Parks16
German23.90% Playgrounds11
Norwegian12.40% Skating Rinks7
Irish7.40%
Swedish7.10%Total Property Values$1.567 billion
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the
government operations of the City. The City utilizes the council-manager form of municipal government.
The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four-year term and the mayor serves a two-
year term. The city manager of the City is the chief administrative officer of the City. The city manager
and the city attorney are selected by the City Council and serve an indefinite term. The city manager
controls and directs the administration of the City’s affairs and therefore, supervises all departments and
divisions of the City. The city attorney provides legal and prosecution services for the City. City boards
and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city
manager. A description of each of the departments is included in this document. Within each department
are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects
throughout the year. These commissions are comprised of volunteer citizens and an appointed staff
member as a liaison. The Charter commission reviews the city charter for appropriateness and also
recommends changes to the charter. They meet annually or more often as needed. The Zoning and
Planning commission meets monthly and reviews and recommends zoning applications, changes to
zoning ordinances and recommends possible future economic development for the City. The Park board
meets monthly to review park and recreation programs use and recommends future programs and
development for parks.
There are also several internal committees comprised of department heads and employees to assist in
the management of City operations. These include the Labor Management committee, Employee
Management committee, Insurance committee, Safety committee, Wellness Committee and Police
Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
Continually enhance partnerships with citizens.
o
Inspire citizen leadership.
o
Educate and involve residents.
o
Communicate openly and effectively.
o
Be responsive.
o
Be fiscally responsible.
o
Provide quality customer service that is:
o
Responsive to the needs of the community.
Innovative.
Accessible.
Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the
global environment and ends with prioritizing goals for the near future. Below are the short-term goals for
the City and some strategies to implement them.
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CITY OF HOPKINS
2010-2011 GOALS AND OBJECTIVES
Goal I – Build on the Small Town Feel of Hopkins
Background: A small-town feel is a major part of the identity of Hopkins. Surveys have demonstrated that
it is also one of the primary reasons people like living in Hopkins. Efforts in the future need to capitalize
on and enhance this important city asset.
Strategy 1- Create a More Vibrant Business Community
1. Conduct a city-wide business forum to gauge the current status and the needs of the entire
Hopkins business community.
a. Partner with the Hopkins Business & Civic Association (HBCA) in conducting a business
survey.
2. Implement “Hopkins Artstreet” in conjunction with the city service clubs and business
associations.
3. Implement a “Shop Local” campaign.
4. Explore ways to enhance the sense of place in commercial centers which include the installation
of banners and directional signage.
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5. Adopt design guidelines and standards for Mainstreet from 12 Avenue to Shady Oak Road.
Strategy 2- Promote and Enhance City Events
1. Continue to promote and improve city events such as Mainstreet Days and the Raspberry
Festival with the cooperation of event organizers.
a. Continue the presence of a “City Booth” at events
2. Promote smaller city events such as the Elks holiday tree lighting and Music in the Park.
3. Continue to develop the “Hopkins In Motion” event that promotes an active lifestyle through the
city trail and sidewalk system.
4. Partner with film producers to host a premiere event for the Hopkins-filmed movie “The
Convincer”.
5. Continue to develop and expand the Hopkins Arts Festival.
Strategy 3- Provide Accessible and Friendly City Services
1. Better communicate and promote the customer-focused nature of city services.
2. Explore methods to better utilize the volunteer force (e.g., CERT members, police reserves) that
exists in the City.
Goal II – Enhance and Promote Smart Urban Design and Walkability
Background: Hopkins has been recognized as a city that encourages smart urban design. This includes
the ability to walk to stores and other amenities. Advancing these goals also improves the small town feel.
Strategy 1- Improve Walkability and Physical Connections in the City
1. Create a new sidewalk and trail-oriented master plan to connect each residential area to a
regional trail, Mainstreet, and/or an LRT station.
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CITY OF HOPKINS
2. Partner with other agencies and groups (e.g., Rotary Oasis) to improve and update paths, trails,
and crossings in the community.
3. Explore instituting a local shuttle service.
4. Support the “Complete Streets” initiatives that have developed at the state and county levels.
5. Explore methods to improve sidewalk and trail snow removal.
Strategy 2- Go Green
1. Utilize available grants to advance the organic recycling program.
2. Work with the Green Team to publicly communicate green initiatives and improvements that have
saved energy and money.
3. Plan, promote, and conduct annual Earth Day events in Hopkins that support a sustainable city
mission.
4. Pursue a potential “Green Step” City Designation based on a program to be designed by the
League of Minnesota Cities (LMC).
Strategy 3 – Healthy City Initiatives
1. Continue to promote wellness activities among city employees.
2. Continue to participate in and support the county-wide Step-to-It Challenge.
3. Support the initiatives of the Hennepin County Active Living program.
4. Participate in the Kids Corner program.
5. Participate in the Rec-Tivity program.
Strategy 4 – Southwest Light Rail Transit (SWLRT) Planning and Transit-Oriented Development
1. Adopt the mixed-use zoning classification as outlined in the Comprehensive Plan that supports
transit oriented development around proposed SWLRT stations.
2. Partner with Hennepin County and SWLRT cities, through the Community Works project, to
maximize the benefit and reduce the conflicts of the SWLRT line.
3. Work with the City of Minnetonka and Hennepin County to develop plans and implementation
strategies for the Shady Oak LRT Station and the Shady Oak road project.
4. Work with the Minnehaha Watershed District, Hennepin County, and interested stakeholders to
implement and build off the recommendations of the Blake Road Small Area plan; including
improving pedestrian and bicycle amenities, greening of the corridor and exposure of Minnehaha
Creek, and the redevelopment of key sites.
5. Institute a policy or plan whereby all new developments are reviewed to ensure pedestrian-
friendly design.
Goal III – Take It to Them
Background: Hopkins has a reputation for strong citizen involvement and engagement. The City needs
to build upon that strength by reaching out to deliver our messages and hear from our stakeholders. The
City will also strive to better educate the community on a variety of city issues, policies and programs.
Strategy 1- Business Recruitment
1. Work with the Marketing Committee and “Think Hopkins” on business recruitment efforts.
a. Updated business brochures
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CITY OF HOPKINS
Strategy 2- Involve Minority Populations/Diversity
1. Utilize the Multi-Cultural Advisory Committee (MAC) to better connect with and communicate with
the city’s diverse population.
2. Conduct Young American and New American Academies.
3. Create a plan to retain the immigrant outreach position and Joint Community Policing Partnership
(JCPP) program in place.
Strategy 3- Engage the Rental Community of Hopkins
1. Continue the “Engaging Raspberry Renters” program which focuses on community building and
citizen engagement in rental populations in Hopkins.
2. Partner with the Hopkins Apartment Manager’s Association (HAMA) to advance communications
and relationships with the rental community.
Strategy 4- Citizen Engagement Initiatives
1. Conduct City Council and Board and Commission meetings at off-site locations of interest.
2. Explore the use of social media to engage and communicate with residents and businesses.
3. Conduct presentations with different groups throughout the community on city goals and
initiatives.
4. Engage the community in the area of emergency preparedness.
a.
Pursue designation as a “Storm-Ready” City
b. Conduct Quarterly CPR classes
c. Implement Fire Safety program for seniors
d. Enhancing Citizens Emergency Response Team (CERT)
Hopkins Citizen’s Academy participants engage in
Planning and Economic Development, fire and police
exercises. The Citizens Academy, a five week program
held annually in March allows citizens to get a better
understanding of how their City government works.
The Academy covers the topics of, Our Government,
Police, Fire, Public Works and Planning & Economic
Development. The program has been well received by
the community with over 25 participants each year.
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CITY OF HOPKINS
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and
monitoring compliance with the budgetary controls and financial policies established by the City Manager
and City Council. Following is an overview of relevant financial management practices, policies and year-
end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self-balancing account group for each fund of the City.
Accounting records are maintained on the modified accrual basis for City funds. The exception is the
proprietary funds, which are on full accrual. The modified accrual basis of accounting recognizes
revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt
service payments and a number of specific accrued liabilities are only recognized as expenditures when
payment is due because it is only at that time that they normally are liquidated with expendable available
financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare
the City’s financial statements as included in the City’s Comprehensive Annual Financial Report at the
fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year
ending December 31, 2003. The statement also requires the City to utilize the economic resources
measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive
Annual Financial Report (CAFR), prepared by the City’s Finance staff. Copies of the 2010 CAFR will be
available to the public upon completion in May 2011 and a summary of the results will be published in the
official newspaper.
The 2010 CAFR will be audited by the independent auditing firm of LarsonAllen, LLP to insure accuracy
and compliance with federal and state laws and regulations. State law provides that the City may arrange
for an examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor or
by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete
annual audit of the City records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement of Excellence in Financial Reporting to the City of Hopkins for its CAFR for the
fiscal year ended December 31, 2009. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local government
financial reports.
CAPITAL IMPROVEMENT PROGRAM (CIP) POLICY
The City annually develops a 5-year plan for capital improvements and updates it annually. The five-year
budget capital improvement will be approved and incorporated into the operating budgets. The following
year’s budget will be adopted with the year after that on a cycle consistent with the operating budgets.
The complete CIP document can be downloaded from the city’s website at www.hopkinsmn.com and is a
companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each capital project proposal
before it is submitted to the Council for approval and that process will determine the most cost effective
financing method for the proposed project. The City will make all capital improvements in accordance
with the adopted capital improvement program or as amended by the City Council. Capital purchases
not otherwise funded through an approved budget shall require City Council approval. The City will
maintain all its assets at a level adequate to protect the City’s and its citizen’s capital investment and to
minimize future maintenance and replacement costs.
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CITY OF HOPKINS
EQUIPMENT REPLACEMENT PLAN (ERP) POLICY
The City annually develops a 5-year plan for equipment replacement and updates it annually. The five-
year budget equipment replacement plan will be approved and incorporated into the operating budgets.
The following year’s budget will be adopted with the year after that on a cycle consistent with the
operating budgets. The complete ERP document can be downloaded from the city’s website at
www.hopkinsmn.com and is a companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each equipment proposal before
it is submitted to the Council for approval and that process will determine the most cost effective financing
method for the proposed equipment purchase. New pieces of equipment not previously in the equipment
replacement plan must first be financed through the departmental budget and will be placed in the
equipment replacement plan the year following the purchase. The City will make all equipment
purchases in accordance with the adopted equipment replacement plan or as amended by the City
Council. Equipment purchases not otherwise funded through an approved budget shall require City
Council approval.
The City will maintain all its equipment assets at a level adequate to protect the City’s and its citizen’s
capital investment and to minimize future maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for
its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report
on the finances and administrative activities of the City for the preceding year; and keep the council
advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing
fiscal year.
G. The city clerk shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent
possible, at the highest rates obtainable at the time of investment, in conformance with the legal and
administrative guidelines.Any money in any fund belonging to the City, or any branch thereof, may
be invested by the city manager according to policies adopted by the City Council.
I. The finance director shall be the chief accounting officer of the City and shall submit to the council a
statement each month containing information relative to the finances of the City as the council may
require. Each year the finance director shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style
and form, as far as practicable, prescribed for annual City financial reports and copies will be made
available to interested parties.
BUDGET CONTROLS
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and
estimates of all anticipated revenues. The council may include or exclude at its discretion any fund,
except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public
record open to public inspection. The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a
budget in which expenditures are equal to income. Other City funds may or may not have a balanced
budget depending on when funding is received for specific expenditure needs. For example a grant may
be budgeted for expenditures that may overlap years. Thus all revenues would be in one year and the
expenditures would be in multiple years.
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CITY OF HOPKINS
All budgets are prepared on the accrual basis. Budgets are estimates and may be amended under the
following guidelines.
PREPARATION OF THE ANNUAL BUDGET – The annual budget shall provide a complete financial plan
for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues
applicable to proposed expenditures and any other information the council may require or the city
manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and
expended under similar heads for the past two complete fiscal years and, as current as possible, for the
immediate past fiscal year. The council may include or exclude at its discretion any fund, except the
general fund. The budget shall be submitted to the council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open
to public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared
for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET – The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET – Except as set forth in Section 7.16, the city manager or the City
Council shall not approve any expenditure uncovered by the budget. The City Council may approve
expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the
total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of
the City shall place any orders or make any purchases except for the purpose and to the amounts
authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any
person in the employ of the City for any purpose not authorized in the budget or for any amount in excess
of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET – Except as set forth in Section 7.16, after the budget shall have been
duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the
insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget
are appropriated at the beginning of the fiscal year for the several purposes named therein. The council
may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums
from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce
appropriations within any fund and re-appropriate those funds within the same fund for other purposes.
The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this
document, is developed for each program within a department. For example, the Finance department is
made up of several programs including Benefit Administration, Payroll, Utility Billing, etc… For
management purposes, the sum of the program expenditures may not exceed the total budget for the
specific department. For legal purposes, the general fund total expenditures cannot exceed the total
general fund appropriation. The council must budget for the general fund but budgets for all other funds
are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined
on the same basis of accounting described below. Annually appropriated budgets are legally adopted for
the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary
appropriations can be carried forward if approved by the City Council. Encumbrances represent
purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund
balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager and finance director submits to the City Council a proposed operating budget for
the fiscal year commencing the following January 1.
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CITY OF HOPKINS
a. The operating budget includes proposed expenditures and the estimated revenues for the
general fund, specified special revenue funds requested by City Council, enterprise funds,
internal service funds and debt service funds.
b. Capital project funds for the City are not budgeted annually but are included in the Capital
Improvement Plan approved by the City Council. Capital projects are approved by the City
Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
April-MayMeet with Council to set parameters and goals for 2011 budget process
June (1st week)Distribute budget worksheets to departments
June (3rd week)Departmental budgets to be completed and returned to finance
June (4th week)Finance reviews and compiles budget summary
July (1st week)City Manager & Finance to meet with departments to review budgets
July - AugustCouncil work sessions to review budgets
September 7City Council adopts preliminary levy and budget
September 8Proposed 2011 budget and levy certified to Hennepin
September/OctoberSpecial Revenue & Enterprise budgets presented to Council for review and approval
December 7Budget public hearing
December 21Final budget approval and tax levy certification
December 28Final 2011 levy certification to Hennepin County
INTERNAL CONTROLS
In developing and altering the City’s accounting system, consideration is given to the adequacy of internal
accounting controls. These controls are designed to provide reasonable, but not absolute, assurance
regarding the safeguarding of assets against loss from unauthorized use of disposition and the reliability
of financial records for preparing financial statements and maintaining accountability for assets. the
concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to
be derived, and the evaluation of costs and the benefits requires estimates and judgments by
management. All internal control evaluations occur within the above framework. We believe the City’s
internal accounting controls adequately safeguard assets and provide reasonable assurance of proper
recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the
average return on three month US Treasury Bills, while seeking to augment returns above this threshold
consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles.
Portfolio diversification is considered so that investments are not concentrated in one institution, in one
type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during
the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and
financial stability of the City, protect its employees from injury, and reduce overall costs of operations.
The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds,
autos and general liability. General liability coverage amounts to $1,000,000 per occurrence (and
aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
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CITY OF HOPKINS
DEBT
The City will confine long-term borrowing to capital improvements, equipment or projects that
have a life of more than 5 years and cannot be financed from current revenues.
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in
which part of the cost of the improvement is to be assessed against the benefiting properties.
The City may also issue revenue bonds that are paid back directly from revenue sources other
than debt levies.
The City may submit to voters the proposition of issuing debt for any public purpose not
prohibited by law, and issue the debt upon a favorable majority vote.
Whenever possible, the City will use revenue (including G.O. backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
The City will maintain frequent and regular communication with bond rating agencies about its
financial condition and will follow a policy of full disclosure in every financial report and bond
prospectus. The City will comply with Securities Exchange Commission (SEC) reporting.
The City will keep the total maturity length of general obligation bonds below 25 years. In all
cases the maturity shall be shorter than the life of the related assets.
Net general obligation debt (as defined above) will not exceed 3% of the estimated full market
value of taxable property in the Cit as required by Minnesota Statutes Section 475.53.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall
in revenues for budgeted expenditures. Emergency bonds must mature within ten years of
issuance. One tenth of the amount is to be levied the first year following issuance and one tenth
every year there after for ten years.
FUND BALANCE
The City believes that sound financial management principles require that sufficient funds be
retained by the City to provide a stable financial base at all times. To retain this stable financial
base, the City needs to maintain a General Fund Balance sufficient to fund all cash flows of the
City, to provide financial reserves for unanticipated expenditures and/or revenue shortfalls of an
emergency nature, and to provide funds for all existing encumbrances.
The following individual items shall constitute the City General Fund Balance:
Reserved Fund Balance: Reserved fund balance consists of portions of fund balance that are
o
either legally restricted to a specific future use or are not available for appropriation or
expenditure.
Unreserved Fund Balance: Unreserved fund balance is often subdivided into designated and
o
undesignated portions. Designated funds are held for future financial resource use, such as a
specific project. Undesignated funds represent expendable available financial resources that
can be used to meet contingencies and working capital requirements.
o
Unreserved, Undesignated Fund Balance – Funds not otherwise reserved or designated as
required above represent balances available for appropriation at the discretion of the Council.
However, the Council will make every effort to use these undesignated funds for the following
purposes (listed in order of priority):
Increase Reserved Fund Balances as deemed necessary.
o
• Increase Unreserved, Designated Fund Balances as deemed necessary.
• Transfer to the Capital Improvement Fund.
• Transfer to the Equipment Replacement Fund.
• Use as beginning cash balance in support of annual budget.
The Council recognizes that any such funds should be appropriated for non-recurring
expenditures as they represent prior year surpluses that may or may not materialize in
subsequent fiscal years
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CITY OF HOPKINS
POLICY - The General Fund shall maintain an unreserved fund balance equivalent to a minimum
of five (5) months or 42% of the prior fiscal year expenditures.
MONITORING AND REPORTING - The City Manager and Finance Director shall annually
prepare a report documenting the status of the fund balance and present it to the Council in
conjunction with the development of the annual budget. Should the report disclose there are
unreserved, undesignated funds available; a recommendation for use of said funds shall be
presented to the Council in the report.
REPLENISHMENT OF SHORTFALL - Should the Unreserved Fund Balance amount fall below
the targeted level, the City Council must adopt a plan to restore this balance to the target level
within 24 months. If restoration of the reserve can not be accomplished within such period without
severe hardship to the City, then the Council will establish a different time period.
BUDGET PLANNING PROCESS
The City has developed a number of elements that when been brought together help to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set. Department Directors then
use these goals in developing departmental goals and setting departmental budgets.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity. For programs whose goal is to be
supported totally by revenues it allows departmental managers to review the fee structure on an
annual basis to ensure that goal is met. It also allows the public to determine what portion of a specific
department is supported by taxes.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and allows
us a preview at projected property tax levy needs over the next four years. Monitoring tax capacity
along with budget needs provides advance notice to management when taxes may rise faster than
advisable and allows staff to take appropriate action in revising budget goals and projections.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of future
sources and uses within the various funds and for the City as a whole. This assists in long range
planning and goal setting in keeping all funds in a positive cash position.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs on
sample properties within the City. The council when setting the tax levy is sensitive to its impact on
property owners and this benchmark provides information on how the recommended levy will impact
city taxpayers. If the council feels the proposed levy will negatively impact property owners options for
reducing the levy are explored. These may include revenues alternatives or expenditure decreases or
a combination of both.
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs and demonstrates which city programs are most
each of the City’s general fund
dependant on taxes. It also provides information to the public on what benefits they receive for
their tax dollars.
The Capital Improvement Plan (CIP) is a five-year schedule or plan
Capital Improvement Plan
–
for capital improvement expenditures in excess of $10,000 and having a useful life of five or more
years. The Capital Improvement Plan process begins with departments editing and updating
existing plans from previous years and adding or deleting projects. Once this is completed,
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CITY OF HOPKINS
finance does an analysis of funding requirements and any related prioritization is done by the city
manager. The analysis includes a review of projected working capital amounts available for the
projects, any operating cost adjustments as a result of the improvement and the impact of future
funding needs is determined. The mayor and council then use the compiled information in the
CIP along with the results of public discussion, to determine which projects are to proceed and
exactly how they will be funded. Once the CIP is approved the projects for the following year are
placed in the appropriate budget.
Equipment Replacement Plan –
The Equipment Replacement Plan (ERP) is a twenty-year
forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment
replacement fund, which is approved on an annual basis. The remaining nineteen years
represent an estimate of equipment needs and funding capabilities of the City. Funding
requirements vary from year to year. In order to maintain a fairly consistent levy each year, the
twenty-year schedule is projected with a 3% inflation factor for operating expenses and a yearly
average dollar capital expenditure of $816,100. Revenues for the ERP are derived from charges
to the departments that use the equipment and are based on the equipment needs of the various
departments over the twenty-year period.
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government.
Following is a description of the funds included that are subject to appropriation, for which financial plans
and budget appropriations are prepared annually. These funds are the General, Special Revenue, Debt
Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund,
including most of the basic governmental services. The expenditures from the General Fund account for
the majority of primary services provided by the City in the areas of public safety, parks and public works,
recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated
purpose. The City maintains sixteen Special Revenue Funds. There are fifteen budgeted Special
Revenue Funds.
Chemical Assessment Team Fund – grant funds received from the state restricted for the
operation of the Chemical Assessment Team.
Economic Development Fund – revenue sources include interest on loans, taxes,
development fees that are used for expenditures relating to housing and redevelopment
projects throughout the city.
Real Estate Purchases and Sales Fund – revenue sources include variance fees of city
property to be used to improve city infrastructure.
Tax Increment Funds (7) – tax increment revenues for housing and economic redevelopment
projects throughout the city.
Housing Rehabilitation Fund – interest on loans provided to local businesses and
homeowners to improve enhance property.
Parking Fund – parking permits and parking violation fees help support the maintenance of
the cities current parking lots and ramps.
Communication Fund – franchise fee for cable TV supports cable and communications efforts
of the city.
Depot Coffee House Fund – grants, leases and concession revenues support a local
chemical free teen center and coffee house.
Art Center Fund – leases, state aids, contributions and program sales support the Hopkins
Center for the Arts, which is a community-based center with theater and art at its base.
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CITY OF HOPKINS
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the
type of revenue and expenditure. Expenditures are authorized on an individual basis.
Hennepin County CDBG Fund – block grant funds used for housing and infrastructure
improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt
principal, interest, and related costs. The City maintains 16 individual debt service funds for the various
bond issues. The City has established annual financial plans for all 16 general obligation bond funds,
which are shown in total as the GO Debt Service Funds.
Capital Project Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment
(except those financed by proprietary funds). This includes expenditures relating to capital projects and
large capital outlay purchases. The City has four budgeted funds in this category:
Park Improvement Fund – development and improvement of City parks. Revenue is primarily
from park development fees paid by developers.
State Aid Construction Fund – revenue from state aid to assist with maintenance and
construction of state aid streets throughout the city.
Capital Improvement Fund – transfers from other funds to cover future improvements or
maintenance of city facilities and infrastructure.
Permanent Improvement Revolving Fund – bonds issued to fund reconstruction and
maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business-type activities. These activities provide services where most of
the costs are recovered through user fees and charges. The City has five Enterprise funds.
Water Utility Fund – water utility fees based on water usage, which covers the expense of
distributing water and maintaining the water system infrastructure.
Sewer Utility Fund – sewer utility fees based on water usage, which covers the expense of
disposing of sewer products and maintaining the sewer system infrastructure.
Refuse Utility Fund – refuse fee based on size of refuse container, which covers the expense
of disposing of refuse products.
Storm Sewer Utility Fund – storm sewer utility fee based on non-permeable surface of
property for commercial or a fixed rate for residential properties, which covers the expense of
maintaining the storm sewer infrastructure throughout the city.
Pavilion/Ice Arena Fund – rental fees for ice or space, which covers the operating costs of
running the facility.
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City on a cost reimbursement basis. The City has three Internal
Service Funds and no budgets are prepared for these funds.
Equipment Replacement – revenues derived from leases of large equipment to all
departments. Revenues are used to cover the cost of replacing equipment in the future.
Lease payments are budgeted in the individual funds and transferred to the Equipment
Replacement Fund monthly.
Employee Benefits – to account for compensated absences of non-enterprise employees
Insurance Risk – accounts for the dividends received from the insurance company for low
insurance claims and costs, which is used to cover the deductible for any losses.
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CITY OF HOPKINS
Major Funds
For 2011 the City identifies the following funds as major funds which are described above. All major
funds are budgeted.
General Fund
Economic Development Fund
Tax Increment District 1-2 – Entertainment District Fund
Municipal State Aid Capital Projects Fund
Taxable GO Refunding Bonds of 2005B Debt Service Fund
Water Utility Enterprise Fund
Sewer Utility Enterprise Fund
Storm Sewer Utility Enterprise Fund
Pavilion Ice Arena Enterprise Fund
City Personnel by Function
Administration of Fund
GeneralPublicCommunityCommunity
Operating FundGovernmentFinancePoliceFireWorksDevelopmentServicesRecreation
General Fund
AdministrationXXX
FinanceX
Community ServicesX
Building MaintenanceXXXX
InspectionsX
PoliceX
FireX
Public WorksX
RecreationX
Activity CenterX
Planning & ZoningX
Special Revenue Funds
Economic DevelopmentX
Housing RehabilitationX
ParkingX
Cable TVX
Depot Coffee HouseX
Art CenterX
Enterprise Funds
WaterX
SewerX
RefuseX
Storm SewerX
PavilionX
Housing & RedevelopmentX
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CITY OF HOPKINS
Authorized and Actual Staffing Levels
Full-Time and Regular Part-Time Positions
1 FTE = an employee who works 40 hours a week
20082009201020112011
Authorized Authorized Authorized
& Actual& Actual& ActualAuthorized Actual
Administrative Services5.054.954.804.804.80
Finance4.604.604.604.604.60
Municipal Building1.451.451.451.451.45
Community Services9.859.959.959.959.95
Police39.4540.0040.0040.0040.00
Fire1.201.201.201.201.20
Public Works18.6018.7017.2518.7517.25
Skate Park0.050.050.050.050.05
Activity Center3.303.303.303.303.30
Planning & Community 1.151.151.351.351.35
General Fund Total84.7085.3583.9585.4583.95
Economic Development1.781.751.751.601.60
Para-Transit0.200.200.000.000.00
Housing Rehabilitation0.850.850.850.850.85
Parking1.001.001.001.001.00
Communications 0.100.100.400.250.25
Depot Coffee House1.001.001.001.501.50
Art Center4.054.054.054.554.55
Special Revenue Fund Total8.988.959.059.759.75
Water3.763.673.113.113.11
Sanitary Sewer4.074.083.443.443.44
Refuse4.094.123.404.043.58
Storm Sewer0.460.460.420.460.42
Pavilion/Ice Arena3.803.803.052.452.45
Housing & Redevelopment2.052.052.052.202.20
Total Proprietary Funds18.2318.1815.4715.7015.20
Total All Funds111.91112.48108.47110.90108.90
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CITY OF HOPKINS
Operating Fund Crosswalk
This matrix shows the relationship between functional units and funds.
Major Funds
Capital
Special RevenueProjectsDebt ServiceEnterprise
Tax Incr
District - Taxable Taxable Taxable Tax
Entertain-Houing Housing Increment Storm
General Economic ment Municipal Bonds of Bonds of Rfdg Bonds Water Sewer Sewer
Function
FundDevDistrictState Aid1999A1999Bof 2005BUtilityUtilityUtilityPavilion
General
Government
XXXXXXXXXXX
Public SafetyX
Health and
Welfare
X
Highways and
Streets
X
Urban
Redevelopment
and HousingXX
Culture and
Recreation
XX
Capital OutlayXXXXX
Debt Service
XXXXXX
WaterX
SewerX
Storm Sewer
X
Non-Major Funds
SpecialCapitalDebt
FunctionRevenueProjectsServiceEnterprise
General GovernmentXXXX
Public SafetyX
Health and WelfareX
Highways and StreetsX
Urban Redevelopment and HousingX
Culture and RecreationX
Capital OutlayXX
Debt ServiceX
RefuseX
2011 BUDGET
25
CITY OF HOPKINS
Summary Budget Information – Major Funds and Non-Major Funds by Fund Type
2009201020102011Budget
ActualActualBudgetBudgetDifference%age
REVENUES
General Fund9,958,531$ 10,031,235$ 10,073,203$ 10,299,327$ 226,124$ 2.24%
Special Revenue Funds
Economic Development82,535$ 138,816$ 101,000$ 148,600$ 47,600$ 47.13%
Tax Increment District - Entertainment55,307$ 59,901$ 56,500$ 56,500$ -$ 0.00%
Non-major Special Revenue Funds2,794,184$ 3,425,212$ 2,099,177$ 3,061,236$ 962,059$ 45.83%
Capital Project Funds
Municipal State Aid Fund853,831$ 128,915$ 323,000$ 334,419$ 11,419$ 3.54%
Non-major Capital Project Funds675,343$ 3,354,362$ 2,648,658$ 816,870$ (1,831,788)$ -69.16%
Debt Funds
Taxable Tax Increment Bonds of 2005B182,642$ 177,944$ 179,600$ 178,178$ (1,422)$ -0.79%
Non-major Debt Service Funds5,049,704$ 9,670,412$ 2,558,579$ 2,309,080$ (249,499)$ -9.75%
Enterprise Funds
Water Utility Enterprise Fund1,372,806$ 1,340,285$ 1,472,000$ 1,511,464$ 39,464$ 2.68%
Sewer Utility Enterprise Fund1,603,633$ 1,814,473$ 1,964,000$ 2,072,000$ 108,000$ 5.50%
Storm Sewer Utility Enterprise Fund821,242$ 702,375$ 820,140$ 815,140$ $ -0.61%(5,000)
Pavilion
$ 365,646373,715$ 366,650$ 371,850$ 5,200$ 1.42%
Non-major Enterprise Funds850,737$ 886,445$ 873,030$ 952,370$ 79,340$ 9.09%
EXPENDITURES
General Fund9,912,044$ 9,927,758$ 10,073,203$ 10,299,327$ 226,124$ 2.24%
Special Revenue Funds
Economic Development945,617$ 292,543$ 258,013$ 300,709$ 42,696$ 16.55%
Tax Increment District - Entertainment76,588$ 101,106$ 78,000$ 78,000$ -$ 0.00%
Non-major Special Revenue Funds3,210,224$ 3,155,213$ 2,192,564$ 3,135,317$ 942,753$ 43.00%
Capital Project Funds
Municipal State Aid Fund275,332$ 4,759$ 323,000$ -$ (323,000)$ -100.00%
Non-major Capital Project Funds1,371,094$ 1,976,366$ 1,548,619$ 2,420,519$ 871,900$ 56.30%
Debt Funds
Taxable Tax Increment Bonds of 2005B149,953$ 145,608$ 149,244$ 150,140$ 896$ 0.60%
Non-major Debt Service Funds2,344,108$ 12,429,763$ 2,346,153$ 2,962,484$ 616,331$ 26.27%
Enterprise Funds
Water Utility Enterprise Fund
$ 1,246,6251,259,108$ 1,147,035$ 1,256,711$ 109,676$ 9.56%
Sewer Utility Enterprise Fund1,807,523$ 1,866,042$ 1,999,771$ 2,044,304$ 44,533$ 2.23%
Storm Sewer Utility Enterprise Fund437,625$ 434,452$ 426,236$ 425,727$ (509)$ -0.12%
Pavilion405,353$ 399,462$ 411,141$ 417,695$ 6,554$ 1.59%
Non-major Enterprise Funds814,245$ 761,483$ 907,178$ 929,994$ 22,816$ 2.52%
bold type.
Major funds are in
2011 BUDGET
26
CITY OF HOPKINS
Summary of Budgeted Funds
GENERAL FUND
2009201020102011Budget
ActualctualBudgetBudgetDifference% age
A
REVENUES
Property Taxes8,018,267$ 8,498,409$ 8,470,018$ 8,630,564$ 160,546 1.90%
Intergovernmental510,270 435,12 440,7255 442,070 1,34 0.31%5
Licenses, Permits & Fines745,158 541,87 632,9102 544,790 -13.92%(88,120)
Interest Earnings28,234 17,570 75,000 75,000 -
Charges for Services344,150 223,826 140,150 161,200 21,050 15.02%
Miscellaneous26,048 31,418 24,400 24,900 500 2.05%
Franchise Fees286,404 283,01 290,000 290,000 -
5
Use of Budeted Reserves- - - 130,803 130,803
g
$ 10,031,239,958,531$ 10,073,2035$ 10,299,327$ 226,124 2.24%
APPROPRIATIONS
-2.19%1,600
Council67,874$ 62,328$ 73,147$ 71,547$
()
Administrative Services430,281 413,048 433,314 451,670 18,356 4.24%
Finance188,277 201,894 190,039 203,243 13,204 6.95%
Legal133,006 126,233 135,000 135,000 -
Municipal Building 256,778 262,090 306,284 294,818 -3.74%(11,466)
Community Services878,907 918,54 922,3042 927,430 5,126 0.56%
Police4,442,899 4,345,878 4,366,178 4,484,387 118,209 2.71%
Fire810,229 960,829 794,517 838,258 43,741 5.51%
Public Works2,098,601 2,001,894 2,146,475 2,174,400 27,92 1.30%5
Recreation501,372 504,350 524,058 533,192 9,134 1.74%
Planning 109,1691,721 121,6875 125,182 3,49 2.87%5
Unallocated 12,099 21,506 60,200 60,200 -
$ 9,927,7589,912,044$ 10,073,203$ 10,299,327$ 226,124 2.24%
2011 BUDGET
27
CITY OF HOPKINS
SPECIAL REVENUE FUNDS
2009201020102011Budget
ActualctualBudgetBudgetDifference% age
A
REVENUES
Chemical Asses. Team89,729$ 177,479$ 45,000$ 45,000$ -$
Economic Development82,327 138,816 101,000 148,600 47,600 32.0%
Real Estate Sales5,365 4,404 5,800 5,800 -
Paratransit110,851 28,828 14,382 - (14,382)
g Rehabilitation10,383 2,937 20,000 3,500 -471.4%(16,500)
Housin
Parking62,027 116,484 85,500 82,000 (3,500) -4.3%
Communication206,428 202,746 205,000 204,000 -0.5%1,000
()
Depot Coffee House85,377 88,666 110,000 122,900 12,900 10.5%
Art Center 655,53575,793 810,0212 795,212 -1.9%(14,809)
Tax Incr Financing(7 funds) 2,208,0371,703,746 859,974 1,859,324 999,350 53.7%
$ 3,623,9292,932,026$ 2,256,677$ 3,266,336$ 1,009,659$ 30.9%
APPROPRIATIONS
Chemical Assess. Team174,384$ 130,073$ 49,992$ 45,000$ $ -11.1%(4,992)
Economic Development945,617 292,543 258,013 300,709 42,696 14.2%
Real Estate Sales1,350 - - - -
Paratransit126,104 17,210 14,382 - (14,382)
Housing Rehabilitation94,131 96,893 99,358 94,834 -4.8%(4,524)
g 93,39985,088 106,759 118,293 11,534 9.8%
Parkin
11.3%2
Communication200,388 184,468 200,432 226,074 25,64
Depot Coffee House128,117 104,664 131,495 122,867 -7.0%(8,628)
Art Center 736,433660,194 776,376 794,943 18,567 2.3%
Tax Incr Financing(7 funds) 1,893,1791,817,056 891,770 1,811,306 919,536 50.8%
$ 3,548,864,232,429$ 2,528,5772$ 3,514,026$ 985,449$ 28.0%
PROPRIETARY FUNDS
2009201020102011Budget
ActualctualBudgetBudgetDifference% age
A
REVENUES
Equipment Replacement372,561$ 314,993$ 335,868$ 335,009$ $ -0.3%(859)
Water 1,340,281,372,806 1,472,0005 1,511,464 39,464 2.7%
Sanitary Sewer 1,814,4731,603,633 1,964,000 2,072,000 108,000 5.5%
Refuse850,737 886,44 873,0305 952,370 79,340 9.1%
Storm Sewer 802,37821,242 820,1405 815,140 -0.6%(5,000)
Pavilion/Ice Arena373,715 365,646 366,650 371,850 5,200 1.4%
$ 5,524,2175,394,694$ 5,831,688$ 6,057,833$ 226,14$ 3.9%
5
APPROPRIATIONS
Equipment Replacement497,446$ 521,757$ 453,856$ 481,698$ 27,84$ 6.1%2
Water 1,246,621,259,108 1,147,0355 1,256,711 109,676 9.6%
Sanitary Sewer 1,866,041,807,523 1,999,7712 2,044,304 44,533 2.2%
Refuse814,245 761,483 907,178 929,994 22,816 2.5%
Storm Sewer 434,45437,625 426,2362 425,727 -0.1%(509)
Pavilion/Ice Arena405,353 399,46 411,1412 417,695 6,554 1.6%
$ 5,229,8215,221,300$ 5,345,217$ 5,556,129$ 210,91$ 3.9%2
2011 BUDGET
28
CITY OF HOPKINS
DEBT SERVICE FUNDS (all funds)
2009201020102011Budget
ActualctualBudgetBudgetDifference% age
A
REVENUES
Property Taxes1,202,613$ 1,220,458$ 1,270,000$ 1,511,988$ 241,988$ 19.1%
Special Fees273,905 672,78 642,4605 829,150 186,690 29.1%
Interest Earnings5,709 - 16,600 16,000 -3.6%(600)
Proceeds from Bond Sale2,865,000 4,515,000 - - -
Operating Transfer In885,119 3,440,113 809,119 130,120 -83.9%(678,999)
$ 9,848,3565,232,346$ 2,738,179$ 2,487,258$ (250,921)$ -9.2%
APPROPRIATIONS
Bond Principal1,645,000$ 6,216,51$ 1,685,0002$ 2,280,000$ 595,000$ 35.3%
Bond Interest807,766 912,928 801,792 826,624 24,83 3.1%2
Service Charges41,295 95,504 8,605 6,000 -30.3%(2,605)
Transfer out 5,350,427- - - -
$ 12,575,3712,494,061$ 2,495,397$ 3,112,624$ 617,227$ 24.7%
Total Revenues23,517,597 29,027,737 20,899,747 22,110,754 1,211,007
5.8%
Total Appropriations21,859,834 31,281,812 20,442,394 22,482,106 2,039,712
10.0%
Use of Equity or
Fund Balance
2,254,076(1,657,763) 371,352(457,353) 828,70 -181.2%5
APPROVED BUDGET SUMMARY – ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special
revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates
up or down from year to year, depending on special projects and grants which may occur during the plan
budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to
Property Taxes
communicate the financial plans for the
City and its allocation of resources.
The budgeted revenues for all funds
$15,000,000
total 22,110,754. The largest source of
revenue by category is property taxes
$14,000,000
of $12,082,152 comprising 54.6% of
$13,000,000
total revenues. Property taxes are
levied to support the general fund
$12,000,000
activities, help pay debt and provide tax
increment redevelopment funding
$11,000,000
sources. Successful tax increment
projects have helped create a larger
$10,000,000
tax base for the City. Currently the City
is collecting tax increment revenues
$9,000,000
from several districts to pay off
2008200920102011
redevelopment notes, redevelopment
bonds and help in future redevelopment costs of properties within certain districts. Levy limits re-instated
2011 BUDGET
29
CITY OF HOPKINS
in 2004, were removed in 2005, re-instated in 2009 and remain in place for 2011. Levy limits while
providing assurances to taxpayers do give the City the additional challenges in meeting citizen’s requests
for sustained services or in some instances increased services. In 2011 budgeted taxes increased in
total by 1.17% primarily for increases in the general fund budget due to decreases in permit and fine
revenues forcing taxes to become a larger part of the budget.
Intergovernmental revenues total $655.870 or
Intergovernmental Revenue
2.97% of the City’s revenues. The City
currently receives highway funding, police and
fire aid, chemical assessment grants, PERA
$900,000
aid, fire grants, Community Development Block
$800,000
Grant funds and other miscellaneous state
grants. The City formerly received $50,000 in
$700,000
Local Government Aid for the Hopkins Center
for the Arts however 50% of those funds were
$600,000
unallotted the second half of 2008 and 100%
for 2009 and 2010. The funds were reinstated
$500,000
for 2011, however with the state budget deficit
those funds are once again subject to
$400,000
unallotment. Estimates for intergovernmental
2008200920102011
revenues are based on known revenue
sources and projections are based on information from the various state and county agencies from which
the revenues are received. The city has reduced it reliance on revenues from state and federal
governments due to decreased availability and reduced funding in the various state programs.
Utility fees for water, sewer, refuse and storm
sewer account for $5,169,510 of the City’s
Utility Fees
revenue or 23.4%. In 2007 a utility master
plan was completed then revised in 2009 for
$6,000,000
the water, sewer and storm sewer funds
looking at anticipated revenues, expenditures
and planned capital improvements. The rate
structure for each fund was then adjusted to
$5,000,000
meet those needs. Beginning in 2008 and
going forward rates will be adjusted as set
forth in the utility master plan. In doing so
$4,000,000
revenues should be adequate to meet the
future need of those systems. In 2008 an
analysis of the Refuse fund was also done
and rates were adjusted to ensure we
$3,000,000
continue to meet operational and capital
2008200920102011
needs. In 2011 rates for sewer, and refuse
were increased. Revenue projections are
based on the Utility Master Plan as developed by the City Engineer. The increase in revenues is derived
from a combination of increased consumption and increased fees. The 2007, revised 2009 Utility Master
Plan will once again be reviewed and updated in 2011.
Charges for services, other than utilities are $1,884,642 or 8.52% of the City’s revenues. The City
charges for plan reviews, special police or fire services, parking permits for city parking facilities, facility
rental, concessions and ice time. Included in charges for services is $302,009, which is charged to the
general and special revenue funds for equipment replacement. A large portion of the charges for
services include plan review fees from building permits and due to the economic downturn that began in
2008 the budget for 2011 was set conservatively. While there is still potential commercial re-
development we did not want to rely on that income when setting the 2011 budget. In addition to reduced
plan review fees, charges for services at the Hopkins Center for the Arts are also down. An initiative
2011 BUDGET
30
CITY OF HOPKINS
implemented in 2010 did not achieve the
Charges for Services
expected results and therefore revenues
were restructured to meet actual results.
Finance relies on plan review fee
$1,700,000
projections prepared by the City’s
$1,500,000
Building Official and input from
departmental managers on the level of
$1,300,000
activity expected in their departments
when setting the budget for this revenue
$1,100,000
category.
$900,000
2008200920102011
Special Assessments and Special Assessment Fees for housing projects are $829,150 or 3.75% of City
revenues. Special Assessments are levied for street, sidewalk and alley, water, sewer or storm sewer
improvements that benefit private property. Special
Assessment fees are assessed every year to the
Special Assessments
specific housing properties that benefited from the
development projects. These projects allowed the
$900,000
City to improve the value of the housing stock in
several townhome and condominium developments.
$800,000
Special assessment revenues fluctuate with the
number and amount of assessable projects and have
$700,000
remained relatively stable the last few years. In 2010
a two year neighborhood project was completed that
resulted in a substantial increase in special
$600,000
assessments for 2011. The special assessments for
2011 are assessments that cover project costs for
$500,000
2009 and 2010. Special assessment revenue
2008200920102011
projections are based on the special assessment rolls
and scheduled payments due in the budget year.
Permits, licenses and fines are $568,490 or
License, Permits & Fines
2.57% of revenues. Permit revenues are
dependant on the economy and on future
development of the City. In 2007 permit
$800,000
revenues increased due to a major
$750,000
commercial development and returned to
$700,000
normal levels for 2008. In 2009 that same
developer expanded their project and an
$650,000
additional unexpected commercial
$600,000
development brought in additional permit
$550,000 revenues for the year. Due to the economy
commercial development has ground to a
$500,000
virtual halt and building permit revenues fell
2008200920102011
significantly. The permit fee revenue
projection was prepared by the City’s Building
Official based on knowledge of pending and anticipated projects which are expected to remain flat for
2011. License revenue is based on the types of businesses licensed by the city and past year’s
collections. Those revenues are also down as business face their own challenges, some going out of
business.
2011 BUDGET
31
CITY OF HOPKINS
In addition to the franchise fee collected on cable
Franchise Fees
television, a franchise fee on electric and gas utilities was
implemented in 2004 to help offset the loss of state aids. It
impacts residential properties by $1 per month on each of $540,000
their electric and gas utility bills. The rate progresses
$520,000
higher for multiple dwellings and commercial properties.
Total franchise fees collected in 2011 will be about
$500,000
$490,000 or 2.2% of City revenues. While franchise fees
on electric and gas remain stable there is federal
$480,000
legislation that may limit the future of cable TV franchise
$460,000
revenues and therefore a more conservative approach was
taken to that portion of the franchise fee budget. While
$440,000
actual franchise fees fell in 2010 due to the economy and
2008200920102011
foreclosures we expect franchise fees to return to 2009
levels in 2011 as residents financial situations start to
improve.
Total Revenues - All Funds
Total 2010 actual revenues increased
from 2009 as several bond issues
$40,000,000
were refunded and bonds were sold for
construction projects. Payments on
$30,000,000
bonds refunded will be made in
February 2011 and other bond funds
$20,000,000
will be used for upcoming projects.
When bond sources are removed from
$10,000,000
2010 revenues, 2011 revenues remain
$0
close to 2010 levels.
2008200920102011
Major Revenue Trends
Shown to the right is a chart showing the
trends of three of our major revenue
sources. Taxes include both property
$20,000,000
taxes and tax increments which have
shown fluctuations due to decertification
$16,000,000
of several tax increment districts within
the city. Intergovernmental revenues
$12,000,000Utility Charges
have declined over the last several years;
Intergovermental
however we were successful in receiving
$8,000,000
Taxes
federal stimulus dollars for a couple of
small city projects. Other sources of
$4,000,000
intergovernmental revenue are less
reliable so the city has been decreasing
$0
its dependence on that source of income.
2008200920102011
Tax revenues have risen to fill that gap.
2011 BUDGET
32
CITY OF HOPKINS
Shown below is a chart showing the relationship between all revenue sources.
2011 Budgeted Revenues
Other Sources
Utility Charges
1%
23%
Franchise Fee
2%
Charges for
Property Tax
Services
54%
9%
Interest
1%
License, Permits &
Fees
3%
Special Assm
4%
Intergovermental
3%
2011 BUDGET
33
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $22,482,106. This is more than anticipated revenues for 2011. The
shortfall of $371,352 is primarily in the tax increment funds where increment has been collected in
previous years for developer costs that are being expenses in 2011.
The largest source of appropriations by category is employee salaries and benefits at $10,218,069.
Employee salary and benefits make up 47.74% of the City’s annual appropriation and represent a 3.31%
increase from 2010. In 2011, all employees with the exception of one union group received a 2% wage
adjustment following a year with a 0% increases. One union group ended a 3 year contract in 2010 and
since they received a wage increase in 2010 when all other employees did not, they will not receive one
in 2011. Other factors impacting salaries and benefits are increased costs in health care insurance and
state mandated pension contributions. The health insurance increases have an employee participation
component so both parties share in the increased costs.
Materials, supplies and services make up 27.07% of appropriations at $5,794,792. This amount
represents a 1.63% increase over the 2010 budget. The modest increase is due to departments
negotiating favorable maintenance contracts, lower energy expenses due to energy efficient upgrades
done in the various city buildings and reduced use of professional services. The costs in this category
comprise of consulting, professional services, office and general supplies, disposal costs, expenditure
reimbursements and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2011, the appropriated
amount is $161,900 or 0.76% of total appropriations. Anticipated capital costs are for economic
development land purchase, parking ramp improvements and upgrades in the city council chambers for
televised council meetings. Staff was instructed to keep capital items at a minimum as funding
restrictions continue to present challenges in budgeting. In addition the City allocates equipment
replacement costs to its general and special revenue funds to ensure that resources are available for
replacement of equipment when scheduled or necessary. The charges for equipment replacement are
recorded in the materials supplies and services categories as they do not directly relate to specific capital
outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2011 increased 44.15% as due to refunding bonds sold in late 2010 that
will be used to call three bond issues in February 2011. Total appropriations for 2011 are $4,105,061 or
19.18% of appropriations and include debt paid within the Enterprise Funds. Another 6.19% of
appropriations are for depreciation of property and equipment.
The six largest programs of the City in 2011 account for 88% of the appropriations budget and are as
follows:
Public Safety 5.4 million
Utilities (water, sewer, storm sewer, refuse) 4.7 million
Debt Service 2.6 million
General Government 2.4 million
Public Works 2.3 million
Recreation 1.9 million
2011 BUDGET
34
CITY OF HOPKINS
2011 Budgeted Appropriations
By Category
Debt
General Government
12%
11%
Utilities
22%
Public Safety
25%
Equipment
Replacement
2%
Tax Increment
Public Works
Financing
10%
8%
Recreation
Community
8%
Development
2%
2011 Budgeted Appropriations
Debt
19%
Depreciation
5%
Salaries & Benefits
48%
Capital Outlay
1%
Materials, Supplies
& Services
27%
2011 BUDGET
35
CITY OF HOPKINS
REVENUES - ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2008200920102011
SOURCEACTUALACTUALACTUALBUDGET
Current Revenues
PROPERTY TAX$8,799,327$9,280,751$9,795,317$9,960,552
TAX INCREMENT1,186,4041,586,7722,147,0072,121,600
SPECIAL ASSESSMENTS677,027675,770672,785829,150
LICENSE, PERMITS & FINES733,070770,995565,347568,490
INTERGOVERNMENTAL REVENUE850,938762,240683,376655,870
CHARGES FOR CURRENT SERVICES1,380,3151,527,4611,477,4291,406,251
INTEREST ON INVESTMENTS289,387140,35667,651138,900
UTILITY SERVICE CHARGES4,086,5484,560,5784,720,9425,169,510
FRANCHISE FEES490,587487,312483,754490,000
OTHER REVENUES393,027268,080299,497476,391
TOTAL CURRENT REVENUES$18,886,630$20,060,315$20,913,105$21,816,714
Other Financing Sources
1,033,0391,038,8758,114,632278,040
TOTAL REVENUES$19,919,669$21,099,190$29,027,737$22,094,754
Less: Inter-Fund Transfers
1,033,0391,038,8753,599,632278,040
TOTAL REVENUES$18,886,630$20,060,315$25,428,105$21,816,714
EXPENDITURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
ADOPTED
2008200920102011
OBJECTIVEACTUALACTUALACTUALBUDGET
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS$9,739,900$9,841,235$10,019,873$10,218,069
MATERIALS, SUPPLIES AND SERVICES5,738,8745,521,4035,253,7985,794,972
CAPITAL OUTLAY162,123108,439135,596161,900
DEPRECIATION1,017,9491,143,2961,148,9431,124,875
DEBT REPAYMENT3,320,4134,073,1028,597,1644,105,061
TOTAL$19,979,259$20,687,475$25,155,374$21,404,877
Other Financing Uses
827,920833,7566,126,438599,920
TOTAL EXPENDITURES$20,807,179$21,521,231$31,281,812$22,004,797
2011 BUDGET
36
CITY OF HOPKINS
PROPERTY TAXES
Tax Capacity & Market Values
The growth in tax capacity from 2002 thru
Tax Capacity History (in thousands)
2011 reflects overall increased market
value of property in Hopkins from
redevelopment. In 2002 the affects of the
changes implemented by the state on
$23,000
property classifications is evident.
Although market values in Hopkins rose by
$20,000
10% in 2002, the tax capacity dropped
$17,000
over $5 million dollars. To the right depicts
tax capacity value over the last twelve
$14,000
years. Despite market conditions Hopkins
continued to have growth due to
$11,000
commercial development that was already
$8,000
in place when the market turned. One
significant development added over $40
$5,000
million to the tax base and several smaller
projects were completed in 2008-2010 also
adding to the tax base. Hopkins has two
developers with projects that are ready to
proceed when market conditions improve.
The City of Hopkins had been experiencing steady growth in its residential property values, however in
the last two years Hopkins residential values like values across the country, have fallen. One goal of the
city council is to preserve the current housing stock and promote housing growth. While the values have
fallen we do expect them to increase in the future. Other property classes primarily commercial have
increased which has fueled the overall market value increase
.
City of Hopkins Taxable Market Values
$1,200,000,000
$1,000,000,000
$800,000,000
$600,000,000
$400,000,000
$200,000,000
$0
CommercialIndustrialResidentialApartments
2011 BUDGET
37
CITY OF HOPKINS
Changes in property values
+15.0% -
The chart at the left shows the percentage of
+10.0% -
19.9%
+20% and
homeowners that saw value changes in their
14.9%
0.11% of
over
property. Many saw decreases in their
4.2% of
homeowners
0.24% of
property values, 40.30%, but a large
homeowners
homeowners
percentage, 59.46% had between .1% -
19.9% increases in values, a sign that home
values may once again be on the increase.
+5.0% - 9.9%
13.61% of
homeowners
Decrease
40.30% of
homeowners
+0.1% - 4.9%
41.54% of
homeowners
The City’s levy is allocated against the tax base along with the levies for the school district, county and
miscellaneous government entities. An average home in Hopkins in 2011 is valued at $225,000. Total
taxes of $3,073 on an average home in Hopkins helps pay for all levels of governmental services.
City Property Tax Levy
Shown to the left is the annual cost
TAX HISTORY ON HOMESTEAD RESIDENTIAL HOME
of CITY taxes on a home valued at
WITH A CONSTANT VALUE OF $225,000
$225,000 assuming the value of the
home did not change. Starting with
$1,900
2005 city taxes fell as we
experiences commercial growth and
$1,700
following several years of minimal
$1,500
change city taxes have started to
$1,300
increase. The large increase in
$1,100
2011 is primarily due to the change
$900
in the fiscal disparities program as
$700
Hopkins became a net contributor
$500
following several years as a net
20042005200620072008200920102010
recipient. The fiscal disparities
program shares commercial growth
across the Minneapolis/St. Paul metropolitan area with cities having little or no growth getting more from
the pool than cities that have had commercial growth. Due to Hopkins’ $40 million commercial
development project and being one of the few cities with any significant commercial activity we became a
net contributor to the program. This shifted a portion of our tax base into the pool resulting in higher
taxes for Hopkins residents.
This residential property owner in Hopkins will experience a $12 per month increase in property taxes in
2011. The total monthly taxes on a $225,000 home would be $1,252 in 2011 as compared to $1,102 in
2010.
2011 BUDGET
38
CITY OF HOPKINS
Shown below is a summary of the monthly costs an average homeowner would expect to pay living in
Hopkins. Water rates were held at 2010 levels; however the sewer rate was increased per the Utility
Master Plan. As stated earlier in this document this will provide needed funds for necessary
infrastructure improvements. Refuse rates are analyzed each year and if necessary are only increased
every couple of years. They were increased in 2011.The storm sewer rate is not expected to increase in
rd
the near future. Hopkins utility rates continue to rank in the lower 1/3 of the Minneapolis/St. Paul
metropolitan area.
Monthly Service Costs
2011 Monthly Property Tax Cost (average home)
Council$0.72
City of Hopkins Average Monthly Service Costs (average
home):
Administrative Services$4.54
Finance$1.94
2011 2010
Legal$0.20
City Property Taxes $104 $92
Municipal Building$2.94
Water – Consumption
Community Services$5.81
7,500 a month
Police$41.30
$1.90/1000 gal $14.25 $14.25
Fire$7.46
Sewer – Consumption
Public Works$20.53
7,500 a month
Recreation$2.01
$3.70/1000 gal $27.75
Activity Center$2.72 $3.40/1000 gal. $25.50
Planning and Community Development$1.23
Refuse Collection $19.85 $18.55
Unallocated $0.10
Debt$3.33 Storm Sewer $ 5.00 $ 5.00
Debt on Facility Project$9.15
Franchise Fee $ 2.00 $ 2.00
Monthly Cost for City Services$104.00
Total $172.85 $157.30
City Levy – By Purpose
20112010
General Fund$8539064$83840101.85%increase
,,,,
Debt$1,241,000$1,267,000-2.05%decrease
PER$35,500$35,5000.00%no chane
Ag
MVHC Unallotment$222,850$239,175-6.83%decrease
Caital$100,000$0100.00%increase
p
Total Levy$10,138,414$9,925,6852.14%increase
In 2011 the City continued its property tax levy for the purpose of funding the debt for the construction of
the new fire station, replacing the public works storage facility and remodeling the police station. In 2009
levy limits were again re-instated by the state legislature limiting the increases to the General and Capital
Levies and remain in place for 2011. Debt, PERA and the Market Value Homestead Credit (MVHC)
Unallotment levies are considered special levies and are exempt from the levy limit.
nd
In 2008 the governor unallotted the 2 half MVHC, in 2009, 2010 and 2011 the entire allocation was
unallotted thus increasing the budget challenges for the city. In 2009 the unallotment was announced
well after cities had their budgets approved. Knowing that the 2009 unallotment was an eventual
outcome of the state’s budget crisis Hopkins re-evaluated the 2009 budget early in the year and
incorporated expenditure reductions equal to the unallotment. This strategy appears to have been
2011 BUDGET
39
CITY OF HOPKINS
successful as the General Fund ended that year balanced. In 2010 the unallotment was worked into the
budget again with budget reductions – namely wage freezes, no capital expenditures that would be
supported by the levy, and elimination of the capital levy which provided additional levy authority for the
general fund. In 2011 once again the unallotment was factored into the budget, the capital levy reinstated
all while maintaining a balanced budget and modest tax increase. Cities were given the authority to levy
the unallotted MVHC which Hopkins has taken advantage of in 2010 and 2011. Recognizing that
taxpayers were facing their own budget challenges, Hopkins levied 60% of the unallotted 2008 and 2009
MVHC on the 2010 taxes. In 2011 the amount levied equaled 100% of the unallotment.
City tax capacity rates of 55.673% result in payments of $1,252 annually or approximately $104 per
month for the average homeowner. Net property tax costs by program, was developed by crediting
related revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
Streets & Park
Facilities Debt
Police Protection
Maintenance
$9.15
$41.30
$20.53
Fire Protection
Council & Other Debt
$7.46
Administration $3.33
$5.36
Assessing,
Building Maintenance Activity Center
Inspections &
$2.94
$2.72
City Clerk
$5.81
Legal
Planning &
Finance
Recreation
$0.20
Zoning
$1.94
$2.01
$1.23
The City’s overall net levy increase before tax credits is 2.14%. The general fund gross levy increased in
2011 by 1.85% or $155,054. The debt levy decreased in 2011 by $26,000 as old debt retired and new
debt levy requirements were less than the debt that matured. The levy for unallotted MVHC decreased
by 6.83% or $16,325 and the capital levy was reinstated. The total levy increase for 2011 is $212,729.
2011 BUDGET
40
CITY OF HOPKINS
Shown to the left are
PRINCIPAL TAXPAYERS
the main taxpayers in
Percentage
the City of Hopkins and
Taxof Total Tax
their percentage of
TaxpayerType of BusinessCapacityCapacity
total tax capacity. The
largest taxpayer
Super ValuGrocery Warehouses$1,114,9105.40%
comprises 5.40% of
Excelsior Crossings Invst LLCAgriculture$764,8103.71%
total tax capacity and
RE Capital PartnersAgriculture$599,2502.91%
the next largest
Greenfield Apartments, LLPApartments302,8001.47%
taxpayer comprises
Ramsgate ApartmentsApartments242,0001.17%
3.71%. The city has a
Southwest Real Estate, Inc.Apartments237,2231.15%
diverse and stable tax
Duke RealtyOffice/Warehouses233,2501.13%
base, which provides
The Luther Co. Ltd PartnershipCar Dealership229,2501.11%
the city with assurance
Hines Reit Mpls Ind, LLCManagement Services211,6301.03%
that tax revenues will
City Center Ventures LLCFitness Center199,2500.97%
remain stable against
the loss of a significant
City's Total Tax Capacity$20,628,166
taxpayer.
PRINCIPAL EMPLOYERS
Percentage
of Total
TaxpayerType of BusinessEmployeesEmployment
CargillFood, agricultural, financial and industrial2,35017.279%
SuperValuGrocery distributor1,2659.301%
GE Water & Process TechnologiesWater systems solutions5504.044%
ThermotechAutomotive Products2351.728%
ISD 270 HopkinsSchool2151.581%
Augustana Chapel View Care CenterHealth Care Services2101.544%
Oak Ridge Country ClubCounty/Golf Club2041.500%
Rudy Luther's Hopkins HondaCar dealership2001.471%
Hopkins Care CenterHealth Care Services1250.919%
City of HopkinsMunicipal Government1100.809%
Major employers in Hopkins include Cargill an international producer and marketer of food, agricultural,
financial and industrial products, followed by Super Valu, a grocery distribution warehouse facility and GE
Water & Process Technologies. While these three organizations employ almost 31% of the workforce in
Hopkins the City has a diverse group of employers who have had a long-term presence in the City.
Changes in Fund Balance
Major Funds
Fund balance is defined as the difference between a fund’s assets and liabilities. Adequate fund balance
is necessary to have funds for emergency or unexpected events, to enhance the City’s financial position
and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize
investment earnings.
2011 BUDGET
41
CITY OF HOPKINS
Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure
enough financial flexibility to meet both short and long-term goals for each fund.
Estimated
YE 2010
Fund
ge$ Change
Balance/% Chan
WorkingEndingin Fundin FundReason for Greater than
Caital*RevenuesExendituresBalanceBalanceBalanc
Fund Nameppe10% Variance
Major Funds
General Fund$4,232,731$10,299,327$10,299,327$4,232,7310.00%$0
Economic 2,613,756148,600300,7092,461,647-5.82%(152,109)
Development
Special Revenue
Fund
Tax Increment (158,676)56,50078,000(180,176)13.55%(21,500)Per development agreement
District 1-2 district will write off final
Entertainment payment on developer loan.
District Special Future revenues will be
Revenue Fundcollected to cover the
shortfall
Municipal State Aid 937,977334,41901,272,39635.65%334,419No MSA projects are
Capital Project scheduled for 2011, however
Fundour state allotment will be
received based on past
projects that were not fully
funded
Taxable GO 360,724178,178150,140388,7627.77%28,038
Refunding Bonds of
2005B Debt
Service Fund
Water Enterprise 21,9341,511,4641,198,111335,2871428.62%313,353No significant capital
Fund *projects are planned for
2011.
Sewer Enterprise 256,7832,072,0001,998,179330,60428.75%73,821No significant capital
Fund *projects are planned for
2011.
Storm Sewer 1,299,840815,140326,8271,788,15337.57%488,313No significant capital
Enterprise Fund *projects are planned for
2011.
Pavilion Enterprise (140,474)371,850349,695(118,319)-15.77%22,155No capital items are planned
Fund *for 2011 and expenditures
were reduced to eliminate
negative working capital.
The general fund added approximately $100,000 to its fund balance in 2010. This was accomplished by
budget adjustments with 0% wages adjustments for most employees, eliminating non-essential capital
items and with small reductions in every department. Following the Market Value Homestead Credit
(MVHC) unallotments of 2009 the state once again unallotted the MVHC in 2010 and again in 2011. Both
the 2010 and 2011 budgets were adopted with this shortfall figured into the budget. The General Fund
budget is now prepared with that revenue source excluded due to its uncertainty. The general fund is
2011 BUDGET
42
CITY OF HOPKINS
currently slightly ahead of its fund balance goal of 42% of prior year’s expenditures and is at 42.6% of
expenditures. This has been accomplished by the reductions identified above and all department
managers being particularly conscious of their budgets. Staff continues to work to address how to
improve the financial position so that we maintain our fund balance goal. This may involve new or
revised revenue options, expenditure adjustments or a combination of all these options.
The Economic Development Special Revenue Fund used $126,995 of fund balance in the purchase of
land for future development. This land is held for resale as we work at completing a development
agreement for the re-development of this property. Once the development agreement is signed the
property will be sold to the developer and $625,000 will be added to the fund balance to be used for
future development initiatives.
The Tax Increment District Entertainment Special Revenue Fund will use $41,204 of fund balance in
2010 to write down the final payment of a developer loan as provided in the development agreement.
The City will use future tax increment collections to eliminate the negative fund balance.
The Municipal State Aid (MSA) Capital Projects Fund has a significant receivable due from the State of
Minnesota for the Excelsior Boulevard project. These funds are released as the City is awarded its
allotment each year. In addition other street projects that are MSA eligible will be in the queue for funding
once the receivable is paid down by the State. In 2010 $213,499 was added to the fund balance.
The Taxable Tax Increment Bonds of 2005B meets its fund balance requirements as set forth in the debt
covenant.
The Water Enterprise Fund’s working capital dipped into the negative in 2010 as the water meter
replacement plan was accelerated. We have now replaced 2/3rds of the meters in two years when the
rd
original plan called for five. We expect that the remaining 1/3 of the meters will be replaced in 2011.
We continue to implement rate increases pursuant to the Utility Master Plan that was approved in 2007.
The plan calls for annual incremental increases in water rates to adequately provide for operations, debt
retirement and capital projects. The plan was reviewed in 2009 and is scheduled for review again in 2011
at which time the plan may be amended.
The Sewer Enterprise Fund’s working capital continues to improve as the capital demands on the fund
have been reduced for a couple of years. The increases implemented pursuant to the Utility Master
Plan that was approved in 2007 continue to 2011 with a $0.30 increase in rates. The plan calls for annual
incremental increases in sewer rates to adequately provide for operations, and capital projects, however
fees paid to the Metropolitan Council for wastewater treatment costs have risen faster than projected.
Staff periodically reviews and updates the Utility Master Plan to ensure the goals of the plan are being
met. It is scheduled for review again in 2011.
The Storm Sewer Enterprise Fund’s working capital increased in 2011 as a result of smaller capital
projects and the final rate increase implemented pursuant to the Utility Master Plan that was approved in
2007. The system continues to set funds aside for upcoming capital projects that are scheduled in the
Utility Master Plan.
The Pavilion Ice Arena’s expenditures continue to exceed revenues; however staff is actively marketing the
facility to various groups to increase off season rental income. These efforts are paying off as rental bookings
are up for 2010 and the facility is seeing repeat bookings. The facility has debt from facility enhancements
requested by the Hockey Associations that is being paid back pursuant to an amortization schedule; however
these enhancements used a significant portion of the funds working capital. Projections show the working
capital in the black by 2015.
Non-Major Funds
The Chemical Assessment fund is part of the State Chemical Assessment Team program where seven
teams are placed around the state to respond to hazardous waste calls. Hopkins has one of the teams
that is supported by the Fire Department and fully funded by the state. The expenditures are reimbursed
in full by the state, however due to staffing shortages at the State level expenditures incurred in 2009
2011 BUDGET
43
CITY OF HOPKINS
have yet to be reimbursed and the State has indicated that there are no funds remaining for that year.
We continue to work with our state contacts to resolve the unfunded 2009 expenditures. If they remain
unfunded the fire department budget may have to absorb those costs.
Estimated
YE 2010
Fund
Balance/% Change$ Change
WorkinEndinin Fundin Fund
ggReason for Greater than
Capital*RevenuesExpendituresBalanceBalanceBalance
Fund Name10% Variance
Non-Major Funds
Special Revenue Funds
Chemical (55,465)45,00045,000(55,465)0.00%0
Assessment
Housing 588,6143,50094,834497,280-15.52%(91,334)Grant program. Budget
Rehabilitationplanning includes the use of
fundbalance.
Parking237,68282,000118,293201,389-15.27%(36,293)Parking ramp improvements
are scheduled to be
completed in 2011.
Communications401,457204,000226,074379,383-5.50%(22,074)
Depot Coffee 17,629122,900122,86717,6620.19%33
House
Art Center(982,740)795,212794,943(982,471)0.03%269
Tax Increment 674,3501,802,8241,733,306743,86810.31%69,518One district's bonds have
Funds (aggregate)been paid in full, however
future collections will be
used to improve the housing
district
Debt Service Funds 2,937,9232,309,0802,962,4842,284,519-22.24%(653,404)One baon issue was called in
(aggregate)2011 due to adequate funds
on hand.
Enterprise
Refuse *496,934952,370882,994566,31013.96%69,376Refuse rates were adjusted to
plan for future equipment
needs.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will
continue into the future. This fund will need another source of funding by 2016. Since this fund was
originally started with grant funds its long term future is currently unknown.
The Parking fund will use a small portion of its fund balance for operations and approximately $30,000 for
ramp maintenance. The city will need to increase parking fees by approximately 10% every other year or
there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is
slightly above its fund balance goals, however ongoing funding may be a challenge as the main revenue
source, parking permits and fines is projected to decrease. A long-term lease by a business for a city
parking lot was not renewed upon expiration and fines revenues which are remitted when collected by
Hennepin County have been down the last two years.
2011 BUDGET
44
CITY OF HOPKINS
The Communication fund continues to support the advertising and promotion of the Art Center. The city
has a cooperative agreement with the City of Golden Valley to share the web and newsletter editor
position which is funded with cable TV franchise fees. The council and staff continue to work hard at
relieving the Art Center promotional activity expense burden from the communication fund. Currently this
fund exceeds its fund balance goals. In 2010 fund balance will be used to retrofit the lighting in the
council chambers to enhance the recording of council meetings for cable television.
The Depot Coffee House after several years struggling financially evaluated its goals and mission and in
2008 decided to outsource the coffee house portion of the operations to a private operator. This allowed
the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The
Depot Coffee House has been extremely successful in obtaining private foundation grants to continue its
mission and in 2010 met its fund balance goals and anticipates this continuing into the future.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the
facility in the mid-1990’s. The Art Center has long-term lease arrangements with a theater company, the
school district and an arts group that fund operations. It also receives supporting transfers from the
Economic Development and Communication funds. The Arts Center previously received $50,000
nd
annually in state aids and the 2 half of 2008 totaling $25,000; all of 2009 and 2010 have been
unallotted. Funding in 2011 while reinstated is subject to the budget problems of the state and we expect
it to once again be unallocated. This presented an additional challenge for the Arts Center that is in the
process of re-inventing itself after taking over the performing function from the non-profit that previously
handled that along with the fund raising to support the programming. The Arts Center is working to retire
its debt but is several years away from its targeted fund balance.
Tax Increment fund balance may be used to retire tax increment debt early. Currently all tax increment
funds meet their combined fund balance goals.
Debt Service fund balance may be used to retire general obligation debt. All debt service funds meet
their debt service needs.
The Refuse Enterprise Fund has several programs that are subsidized by the refuse rates. The City has
explored charging separate fees for these services but has met with resistance from the public. Staff continues
to explore options for having these programs generate at least some revenue. Recycling rates were increased
in 2010 and refuse rates were increased in 2011.
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor’s’
AA and Moody’s A+ G.O. debt ratings. The city was very pleased to receive a bond rating upgrade by
Standard and Poor’s from AA- to AA in conjunction with the December 2009 bond sale which was
reaffirmed at the 2010 bond sale in November 2010.Standard and Poor’s stated that this is based on the
city’s maintenance of very strong reserves and “good” Financial Management Assessment. The City’s
total outstanding debt on December 31, 2010, was $27,745,000. Included in the December 31, 2010
balance is $1,735,000 of debt that will be retired with the refunding issues of November 2010. After
reducing the outstanding debt by the amount supported by utilities, and special fees, the per capita debt
at December 31, 2010 is $587.
The total debt principal and interest due in 2011 is $4,501,649, of which $1,241,000 is raised through
direct tax levy. The remaining principal and interest is paid with refunding bonds, direct fees, utility fees,
tax increments, and special assessments. As depicted in the graph on the following page debt service
requirements continue to decline steadily throughout the remaining terms of the bonds. The
requirements drop to $1,711,731 in 2023 and to $574,278 in 2024 before the final issue matures in 2026.
The ability to retire 87% of the City’s debt in the next ten years is a major strength. The City is not
anticipating issuing new debt in 2011.
2011 BUDGET
45
CITY OF HOPKINS
The graph below illustrates the retirement of debt (principal and interest) in years 2011 through 2026.
Minnesota State law limits the
Debt Maturities by Year
amount of G.O. debt for any
municipality to 3% of market
$5,000,000
value, estimated to be
$1,570,689,800 in 2010. This
$4,000,000
limitation provides reasonable
$3,000,000
assurance of the municipality’s
ability to pay. The legal debt
$2,000,000
limit for Hopkins is $47,120,694;
$1,000,000
projected debt subject to the
legal limit for Hopkins is
$0
$10,940,000 or 23% of total debt
limit allowed.
OUTSTANDING DEBT AND PURPOSE
Street Improvements2,710,000$
2010AGO Improvement Bonds
2010BGO Refunding BondsCounty Road 3 Improvements Phase II
(2002B), Street Improvements (2002A),
$2,680,000
Sewer (2003A)
2009AGO Revenue BondsWater & Sewer Improvements and
Refunding of 2000 Water and 1999C Storm
$3,295,000
Sewer Bonds
2007AGO Capital Improvement Plan BondsFire Station & Public Works Storage Facility
$8,515,000
2009BGO Taxable Housing Improvement Refunding 1999A & 1999B Housing
$2,865,000
gprovement Bonds
RefundinIm
2007BGO Improvement BondsStreet Improvements1,630,000$
$ 495,000
2005AGO Tax Increment RefundingOaks of Mainstreet Redevelopment
$ 405,000
2005AGO Tax Increment RefundingCounty Road 3 Improvements Phase I
2005BTaxable General ObligationWestbrooke Patio Homes Improvements970,000$
$ 95,000
2005BTaxable General ObligationOaks of Mainstreet Redevelopment
$ 910,000
2003GO Storm SewerStorm Sewer Replacement
2003Public Facilities Lease Revenue BondsPolice Station Expansion and Remodeling
$2,315,000
$ 325,000
2002AImprovement Revolving BondsStreet Improvements
2002BGO Tax Increment BondsCounty Road 3 Improvements Phase II330,000$
$ 110,000
2001GO Refunding – Park Bonds 1993DPark Improvements
1995Housing Improvement Area BondsMeadow Creek Condominium
$ 95,000
Improvements
$
Total Outstanding Debt December 31, 201027,745,00
0
2011 BUDGET
46
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS – ALL FUNDS
TotalTax Increment BondsRevenue BondsSpecial Assmnt Bonds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20113,555,000 946,649 610,000 130,645 500,000 113,622 1,275,000 120,025
20122,085,000 886,433 200,000 125,365 440,000 116,840 450,000 100,598
20132,170,000 790,805 210,000 83,201 455,000 107,334 470,000 92,285
20142,155,000 691,687 240,000 42,296 365,000 97,228 475,000 82,573
20152,215,000 621,843 240,000 37,040 380,000 86,628 485,000 70,460
20162,000,000 549,949 260,000 31,103 390,000 75,221 185,000 61,548
20171,945,000 479,239 150,000 26,603 400,000 63,028 185,000 56,673
20182,010,000 405,526 150,000 23,790 415,000 49,921 190,000 51,248
20191,700,000 335,984 160,000 20,490 185,000 41,046 200,000 45,416
20201,760,000 270,817 160,000 16,730 190,000 36,638 205,000 38,905
20211,840,000 200,871 170,000 12,518 200,000 31,660 215,000 31,665
20221,565,000 134,251 175,000 7,815 180,000 26,490 215,000 24,085
20231,640,000 71,731 185,000 2,683 190,000 21,215 230,000 16,133
2024545,000 29,278 190,000 15,610 145,000 9,100
2025355,000 12,760 200,000 9,660 155,000 3,100
2026205,000 3,280 205,000 3,280
$ 6,431,10027,745,000$ 2,910,000$ 560,277$ 4,885,000$ 895,420$ 5,080,000$ 803,811$
Housing Fee BondsG.O BondsG.O Bonds Revenue
PrincipalInterestPrincipalInterestPrincipalInterest
2011420,000 145,235 130,000 86,391 620,000 350,731
2012335,000 133,325 135,000 82,281 525,000 328,024
2013345,000 123,650 140,000 77,811 550,000 306,524
2014360,000 112,413 145,000 73,054 570,000 284,124
2015370,000 99,565 145,000 68,070 595,000 260,080
2016390,000 85,075 155,000 62,742 620,000 234,261
2017405,000 68,604 160,000 56,953 645,000 207,380
2018415,000 50,461 165,000 50,776 675,000 179,330
2019285,000 34,720 170,000 44,200 700,000 150,111
2020295,000 21,665 180,000 37,155 730,000 119,724
2021310,000 7,440 185,000 29,717 760,000 87,871
2022195,000 21,830 800,000 54,031
2023200,000 13,435 835,000 18,266
2024210,000 4,568
2025
2025
$ 882,1533,930,000$ 2,315,000$ 708,983$ 8,625,000$ 2,580,457$
2011 BUDGET
47
CITY OF HOPKINS
The following is a schedule of the City’s debt by major and non-major funds. Enterprise Fund debt
consists of water, sewer and storm sewer debt. Debt Service Fund debt includes, tax increment debt,
special assessment debt, and capital projects debt. All enterprise fund debt is in major funds.
SCHEDULE OF DEBT SERVICE REQUIREMENTS – MAJOR AND NON-MAJOR FUNDS
Major Enterprise Fund Bonds
Total - All FundsWater Fund BondsSewer Fund BondsStorm Sewer BondsTotal Enterprise Funds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20113,555,000 946,649 200,000 45,225 50,000 33,750 1,025,000 41,050 1,275,000 120,025
20122,085,000 886,433 210,000 41,125 60,000 32,650 180,000 26,823 450,000 100,598
20132,170,000 790,805 220,000 33,425 60,000 31,450 190,000 27,410 470,000 92,285
20142,155,000 691,687 225,000 31,812 60,000 30,100 190,000 20,661 475,000 82,573
20152,215,000 621,843 230,000 25,500 60,000 28,450 195,000 16,510 485,000 70,460
20162,000,000 549,949 50,000 21,350 65,000 26,575 70,000 13,623 185,000 61,548
20171,945,000 479,239 50,000 19,725 65,000 24,462 70,000 12,486 185,000 56,673
20182,010,000 405,526 55,000 17,887 65,000 22,188 70,000 11,173 190,000 51,248
20191,700,000 335,984 55,000 15,963 70,000 19,825 75,000 9,628 200,000 45,416
20201,760,000 270,817 55,000 13,900 70,000 17,200 80,000 7,805 205,000 38,905
20211,840,000 200,871 60,000 11,600 75,000 14,300 80,000 5,765 215,000 31,665
20221,565,000 134,251 60,000 9,200 75,000 11,300 80,000 3,585 215,000 24,085
20231,640,000 71,731 65,000 6,700 80,000 8,200 85,000 1,233 230,000 16,133
2024545,000 29,278 65,000 4,100 80,000 5,000 - - 145,000 9,100
2025355,000 12,760 70,000 1,400 85,000 1,700 - - 155,000 3,100
2026205,000 3,280 - - - - - - - -
$ 6,431,10027,745,000$ 1,670,000$ 298,912$ 1,020,000$ 307,150$ 2,390,000$ 197,749$ 5,080,000$ 803,811$
Major FundNon-Major Funds - Aggregate
Taxable Tax Incr Bonds 2005BDebt Service Fund BondsTotal Debt Service Fund
PrincipalInterestPrincipalInterestPrincipalInterest
2011105,000 45,140 2,175,000 781,484 2,280,000 826,624
2012105,000 40,258 1,530,000 745,578 1,635,000 785,835
2013110,000 35,178 1,590,000 663,343 1,700,000 698,520
2014115,000 29,776 1,565,000 579,338 1,680,000 609,114
2015120,000 24,048 1,610,000 527,335 1,730,000 551,383
2016130,000 17,858 1,685,000 470,544 1,815,000 488,402
2017140,000 11,038 1,620,000 411,529 1,760,000 422,567
2018145,000 3,734 1,675,000 350,545 1,820,000 354,279
2019- - 1,500,000 290,567 1,500,000 290,567
2020- - 1,555,000 231,912 1,555,000 231,912
2021- - 1,625,000 169,206 1,625,000 169,206
2022- - 1,350,000 110,166 1,350,000 110,166
2023- - 1,410,000 55,599 1,410,000 55,599
2024- - 400,000 20,178 400,000 20,178
2025- - 200,000 9,660 200,000 9,660
2026- - 205,000 3,280 205,000 3,280
$ 207,028970,000$ 21,695,000$ 5,420,262$ 22,665,000$ 5,627,289$
2011 BUDGET
48
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City
of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our
community’s needs and desires while keeping property taxes reasonable.
Principal and Interest Debt Obligations
Tax Increment
Special Asses.
$1,600,000
Revenue
Housing
$1,400,000
G.O.
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
2011201220132014201520162017201820192020202120222023202420252026
Principal and interest payments for the City are projected to stay fairly level into the future.
CAPITAL EXPENDITURES
Capital Improvement Plan
The Capital Improvement Plan (CIP) is a five-year schedule or plan for capital improvement expenditures
in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan
process begins with departments editing and updating existing plans from previous years and adding or
deleting projects. Once this is completed, finance does an analysis of funding requirements and any
related prioritization is done by the city manager. The analysis includes a review of projected working
capital amounts available for the projects, any operating cost adjustments as a result of the improvement
and the impact of future funding needs is determined. The mayor and council then use the compiled
information in the CIP along with the results of public discussion, to determine which projects are to
proceed and exactly how they will be funded. Once the CIP is approved the projects for the following
year are placed in the appropriate budget. The complete CIP is posted on the city’s website and includes
details of each project, the funding sources and a city map showing the street projects for the next five
years color coded by project year.
2011 BUDGET
49
CITY OF HOPKINS
2011 Capital Improvement Projects
Building Improvements – Scheduled for 2011 is installation of an automated playback system in the
council chambers. An automated playback of video programs such as council meetings and other events
of government/community interests can be achieved by expanding on the bulletin board system to include
DVD players, VCR’s and direct to hard drives (MPG) storage record/playback systems. It provides
absolute control of programming through an automated system. Unlike our current system the automated
playback system is user friendly and can be attended to by non-technical people. Other than the capital
outlay there are no additional costs or savings associated with this upgrade since part-time staffing will
remain at current levels.
Parks – Scheduled for 2010/2011 in conjunction with the City of Minnetonka with whom we share the
beach, is replacement of the Shady Oak Beach water play area with a community play area designed to
be a destination attraction for residents of Minnetonka and Hopkins. The existing water play equipment
was installed in 1998 to encourage use of the site when weather conditions were not conducive to
swimming. The system is in need of replacement due to health and safety requirements as well as aging
equipment. Staff is recommending that the water play area be replaced with a community playground
area designed to be a destination attraction for families with children 12 years of age and under. Use of
this equipment on a seasonal basis would extend beyond the beach operating season and be available
for use during the fall months as well. The City of Hopkins will reimburse the City of Minnetonka for our
pro-rata share over the next four years. Currently there are no operational savings that result from this
project; however we expect that seasonal passes to the park may increase as families experience this
exciting new beach feature.
Also scheduled for 2011 are miscellaneous improvements to play equipment and park amenities in
various city parks as evaluated by the City Parks Department. Operational impacts are approximately
$10-20,000 in annual maintenance costs.
Street & Pavement Management – A funding and implementation plan for repair and maintenance of
Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments,
utilities, tax increments and annual levies. This program identifies the most opportune time to repair
streets. In 2011 the City anticipates spending approximately $1,950,000 on street improvements.
Projects scheduled are detailed in the city’s CIP which is posted on the website. A proactive pavement
management and infrastructure improvement program aids in keeping public works maintenance costs to
a reasonable level and as a result of the city’s program, maintenance costs have remained relatively
stable over the last five years. Planned street reconstruction costs will annually save the city an
estimated $25,000 in sealcoating and crack seal expenses.
Traffic Signals – In 2011 the city will upgrade signals on Excelsior Blvd at the Highway 169 ramps to
include Emergency Vehicle Preemption (EVP) capabilities. This is a valuable upgrade that increases
safety during police/fire responses by detecting approaching emergency vehicles and changing the traffic
signal for their crossing at the intersection. There are no operational savings as a result of this project,
however emergency response time will be shortened as a result of this upgrade and traffic safety will be
enhanced.
Utilities – Included in the CIP for 2011 is annual storm drainage maintenance in the form of concrete alley
repairs, water meter replacements in individual properties, along with upgrade of water, sewer and storm
sewer lines done in conjunction with residential street improvements. Operational impacts are reduced
maintenance costs within the utility funds estimated at $5-10,000 annually.
2011 BUDGET
50
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2011
Project Title
InvestmentProject Description
City Hall - City Council Chambers$25,000Automated playback system
Hopkins Art Center$9,800Carpet replacement - Redepenning Gallery
Shady Oak Beach$21,000Replacement of water play area with a community play
area designed to be a destination attraction
Miscellaneous Park Improvements$10,000Improvements to various neighborhood parks
Residential Street Improvements$1,950,000Central Hopkins reclamation project
Citywide Concrete Alleys$58,000Alley improvements
Emergency Vehicle Preemption Signal$40,000Emergency Vehicle Preemption Signal Upgrade
Water Department $95,000Meter replacement
Water System Maintenance$75,000Upgrades done in conjunction with residential street
improvements
Sanitary Sewer System Maintenance$100,000Upgrades done in conjunction with residential street
improvements
Storm Drainage System Maintenance$100,000Upgrades done in conjunction with residential street
imrovements
p
Storm Drainae Sstem Maintenance$17,000Concrete alle reairs
gyyp
$2,500,800
The projects described on the previous page are planned for 2011. The complete Capital Improvement
Plan (CIP) is five years. Both of the CIP and Equipment Replacement Plan (ERP) described on the
following page assist the City with budgeting.
Equipment Replacement Plan
2011 Equipment Replacement
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a
twenty-year forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an
adopted equipment budget and relates to the operating budget of the equipment replacement fund, which
is approved on an annual basis. The remaining nineteen years represent an estimate of equipment
needs and funding capabilities of the City. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3% inflation factor
for operating expenses and a yearly average dollar capital expenditure of $611,500. Revenues for the
ERP are derived from charges to the departments that use the equipment and are based on the
equipment needs of the various departments over the twenty-year period.
The following items are in the 2011 ERP and have been approved for purchase in 2011.
2011 BUDGET
51
CITY OF HOPKINS
Project TitleProject Description
Investment
Copiers$54,500Replace copiers at City Hall, Police Dept, Fire Dept and Arts
Center
Computer Replacements & $63,000Replacement and/or upgrades of staff computers, printers and
Upgradesscanners
Police Patrol Vehicles $67,200Marked patrol cars used by patrol officers to respond to calls,
enforce traffic laws and perform general patrol duties
Police Sergeant Vehicle$33,600Marked patrol cars used by sergeants to respond to calls, enforce
traffic laws and perform duties
Police Administrative Vehicle$27,900Police administrative and detective vehicle
Fire - Aerial Truck$54,217Lease payment on portion of aerial truck financed in 2008
Public Works - tandem truck$22,000Replacement of truck used by street division for street and park
ght hauling.
maintenance and li
Public Works - Skid Loader$36,000Equipment is used for loading trucks, landscape work, snow
removal and material handling.
$358,417
2011 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital
items budgeted in the operating budgets of the General and Special Revenue Funds. The first year an
item is requested it must be funded within the department making the request. Once the item has been
funded it will be placed in the ERP for future replacement. All construction related capital items are
always placed in the CIP regardless of the funding source. Items with a value of $1,000 or greater are
defined as capital expenditures within the General and Special Revenue Funds. Items with a value of
$5,000 or more will be placed in the ERP for future replacement once funded by the department making
the request. The exception is capital items in the Chemical Assessment Team Special Revenue Fund,
which is fully funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the General and Special Revenue Funds for 2011.
PROJECT TITLE2011
General Fund
No items for 2011$0all items requested were eliminated from 2011 budget
Special Revenue Funds
Parking Fund$38,000Reseal parking decks
Communication Fund$1,900Computer and related technology for web designer
$39,900
Total budgeted capital items from all funding sources totals $2,899,117 for 2011.
2011 BUDGET
52
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
ApprovedProjected
201020112012201320142015
SOURCEProjectedBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax8,498,409$ 8,630,564$ 8,760,000$ 8,815,000$ 8,990,000$ 9,170,000$
Intergovernmental Revenues435,125 442,070 450,000 450,000 450,000 450,000
License, Permits and Fines541,872 544,790 675,000 700,000 710,000 710,000
Investment Earnings17,570 75,000 75,000 100,000 110,000 110,000
Charges for Current Services223,826 161,200 210,000 215,000 225,000 235,000
Other Revenue31,418 24,900 25,000 25,000 25,000 30,000
Franchise Fee283,015 290,000 300,000 310,000 325,000 325,000
Use of Budget Reserves - 130,803
Total Revenues 10,299,32710,031,235 10,495,000 10,615,000 10,835,000 11,030,000
Current Expenses
Salaries and Employee Benefits8,174,064 8,163,799 8,285,000 8,340,000 8,490,000 8,615,000
Materials, Supplies and Services1,742,095 2,135,528 2,210,000 2,275,000 2,345,000 2,415,000
Transfer Out11,599 - - - - -
Total Expenditures 10,299,3279,927,758 10,495,000 10,615,000 10,835,000 11,030,000
Change in Fund Balance103,477 - - - - -
Fund Balance4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and
appropriations. The average increase in levy for the general fund for years 2011 through 2015 is
projected to be 3.0% which is within the state mandated levy limits that were re-instated for 2008. This
projection reflects an appropriation increase of 2.24% for 2011 and an average increase for years 2012-
2015 of 2.0%. The actual amount for any particular year may be reduced through appropriation cuts or
new revenue sources. Also impacting the tax levy is the state cuts to the Market Value Homestead Credit
(MVHC) program that is a credit on homeowner’s property taxes and reimbursed to cities by the state.
nd
Unfortunately due to the state budget deficit the state reimbursement to cities was unallotted for the 2
half payment in 2008, unallotted in its entirely for 2009, 2010 and 2011. This amounts to a total General
Fund revenue shortfall of $876,009 over a 3½ year period. The 2008 unallotment of $147,972 was done
in the closing weeks of 2008 with no opportunity for the city to respond. This revenue shortfall was
covered with reserves. The 2009 unallotment of $250,520 while done after the budget was adopted was
done early enough in 2009 that the city responded by reducing expenditures in the General Fund;
eliminating capital, eliminating out of state travel, delayed filling staff vacancies and used contingency
funds. In 2010 the state legislature gave cities the authority to levy back unallotted 2008 and 2009
MVHC and the city responded by levying $274,675 of the possible $368,492 or approximately 74%. In
2011 the city was unallotted $232,850 which was also levied back as a special levy. The city does not
plan on relying on this revenue stream for future budgets due to its uncertainty.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. Due to
recent economic conditions the market value will have minimal if any growth. However, the city is
working with developers on several redevelopment projects that will contribute to the increase in the tax
base despite what current market trends indicate. Therefore Hopkins tax base will most likely stay stable
or see a minimal overall increase.
2011 BUDGET
53
CITY OF HOPKINS
Franchise fees – The City implemented an electric and gas utility franchise fee in 2004 to help offset the
amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause
after two years but has been renewed for two additional years in 2007 and 2009. The franchise fee is set
to expire December 31, 2011 and staff will be recommending it be renewed for two additional years. The
franchise fee is reviewed annually by the City Council and along with staff continues to analyze its
usefulness. An alternative to the flat fee based franchise is a fee based on percentages and staff will look
at moving in that direction for the future.
Intergovernmental revenue, which decreased substantially in 2003 and 2004, leveled off in 2005 and was
stable over the next several years. Following the state aid cuts of 2003 and 2004 funds received by the
City of Hopkins from the State have remained the same until December 2008 when the second half
MVHC payment was cut due to the state deficit. In 2004, the City lost the remainder of its local
government aid except $50,000, which is used to assist with the operations of the Art Center. The
second half LGA of $25,000 was also cut by the state. Local government aid is derived from sales tax
revenues and is allocated by the state legislature. Each year the State reviews its ability to make
payments of Local Government Aid (LGA) and Market Value Homestead Credit (MVHC), and the amount
can increase or decrease based upon State Legislative action. Due to the states continued budget
challenges it is uncertain if this revenue stream will ever be reinstated and therefore the city no longer
relies on this income when setting the annual budgets. Other significant forms of intergovernmental
revenue received by the city include police and fire aid, which is used to offset pension costs of the police
and fire departments and municipal state aid for streets. LGA payments formerly received were used by
the Hopkins Center for the Arts, a Special Revenue Fund.
Licenses, permits and fines include building permits are dependant on new construction and remodeling
projects. Based on projected new construction projects, historical information and economic conditions a
slight decrease is projected for 2011 with revenues continuing to show small increases in the following
years. Fine revenue continues to be stable with slight increases due to implementation of license
violation and administrative citations.
Various programs throughout the City generate charges for services and a significant portion of this line
item is plan review, housing inspection fees and vacant property registrations. Charges are usually
increased by an inflationary rate, however for 2011 due to the anticipated decrease in building permits;
plan review revenue projections were reduced resulting in a decrease in this revenue category for 2011.
Future projections are to forecast an increase of 1% annually. Interest revenues have fallen drastically
the last few years as interest rates declined and as investment options for municipalities became limited.
Interest revenue projections for 2011 remain at a low level based on information from the city’s
investment brokers.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of
$10,299,327 and an appropriation budget of the same. The increase in appropriations over 2010 is
$226,124 or 2.24%. The budget was specifically prepared with the intention of meeting the budget goals,
while assuring efficiency and effectiveness in all positions.
For 2011, the budget was prepared with no new staffing, several positions left open for portions of the
year, a zero percentage wage increase for some employee groups, no general fund capital items,
reduced street maintenance expenses for road repairs, re-allocation of staff to non general fund activities
and re-organization of the recreation program. The enhanced medical response program implemented in
2007 will continue into 2011 as the program has allowed for greater efficiencies in the police department
and increased service to the public. In 2008 the City implemented a new rental licensing program and
brought on one new staff member. Hopkins consists of over 60% rental properties and in order to ensure
the housing stock is maintained to code all rental properties are required to be licensed and inspected.
Prior to 2008 the license fee structure did not allow for adequate staffing to inspect rental properties on a
scheduled basis. The rental fees were restructured and an additional staff person was hired. The
program is now meeting the inspection schedule while the fee structure ensures funding for the additional
staff person. Other budget considerations for 2011 are the rising cost of employee health insurance and
state mandated increases in employee pension funds along with normal inflationary increases. The
2011 BUDGET
54
CITY OF HOPKINS
council attempts to balance maintaining the current level of services while meeting the increasing needs
of the public.
An emphasis remained on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services. Departments were requested to provide financial
information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold
taxes down while meeting the needs of the citizens. Staff continues to explore ways to contain costs and
develop new revenue sources so that we can maintain the quality of life Hopkins residents have come to
expect.
General Fund Expenditures
$12,000,000
$11,500,000
The chart to the left shows 2010
projected actual expenditures
$11,000,000
along with the 2011 approved
$10,500,000
budget and projected budgets
from 2012 through 2015.
$10,000,000
$9,500,000
$9,000,000
201020112012201320142015
ProjectedBudgetBudgetBudgetBudgetBudget
General Fund Actual and Projection
The general fund tax
levy rises in proportion
$12,000,000
to general fund
expenditures. Currently
$10,000,000
Hopkins relies on its
property taxes as its
major source of
$8,000,000
revenue. In fact
property taxes account
$6,000,000
for 82% of General
Fund revenues.
$4,000,000
$2,000,000
$0
RevenueExpenditureFund BalanceLevy
2011 BUDGET
55
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons – By Department
Budget
2009201020102011$ Amount
ActualActualBudgetBudgetChange
Change
Council $ 67,874 $ 62,328 $ 73,147 $ 71,547 $ (1,600)-2.19%
Administrative Services 430,281 413,048 433,314 451,670 18,356 4.24%
Finance 188,277 201,894 190,039 203,243 13,204 6.95%
Legal 133,006 126,233 135,000 135,000 - 0.00%
Municipal Building 256,778 262,090 306,284 294,818 (11,466)-3.74%
Community Services 878,907 918,542 922,304 927,430 5,126 0.56%
Police 4,442,899 4,345,878 4,366,178 4,484,387 118,209 2.71%
Fire 810,229 960,829 794,517 838,258 43,741 5.51%
Public Works 2,098,601 2,001,894 2,146,475 2,174,400 27,925 1.30%
Recreation 501,372 504,350 524,058 533,192 9,134 1.74%
Planning & Economic Dev. 91,721 109,165 121,687 125,182 3,495 2.87%
Unallocated 12,099 21,506 60,200 60,200 - 0.00%
TOTAL $ 9,912,044 $ 9,927,757 $ 10,073,203 $ 10,299,327 $ 226,124 2.24%
2011 BUDGET
56
GENERAL FUND BUDGET
Revenues and Expenditures
Projecte
d
ActualActualActualBudgeBudgePercen
ttt
20082009201020102011Change
Revenue
s
Property Taxe$7,497,680 $8,015,571 $8,498,409 $8,470,018 $8,630,564 1.90%
s
Intergovernmenta 526,250551,586 436,282 440,725 442,070 0.31%
l
Licenses, Permits and Fine 747,207715,238 541,872 597,910 515,290 -13.82%
s
Interest Earning 32,53492,853 17,570 75,000 75,000
s
Charges for Service 363,666337,909 225,106 183,650 194,200 5.74%
s
Franchise Fee 286,404287,263 283,015 290,000 290,000
s
Miscellaneou 28,61725,725 31,418 15,900 21,400 34.59%
s
Transfer In - Operatin 50,000- - - -
g
Use of Budget Reserve -- - - 130,803
s
Total Revenues9,508,253 10,050,249 10,033,672 10,073,203 10,299,327 2.24%
Expenditures
Salaries, Wages and Benefit
s
Salaries and Wage 5,948,2315,883,635 5,925,965 5,818,910 5,980,232 2.77%
s
Fringe Benefit 1,987,9771,928,180 2,234,622 2,112,650 2,183,567 3.36%
s
Materials, Supplies and Service
s
Professional & Technical Service 747,244750,545 712,091 745,717 734,517 -1.50%
s
830,279822,756 744,213 882,340 863,930 -2.09%
Utilities and Maintenanc
e
Operations321,424 250,392 236,028 368,120 401,899 9.18%
157,967161,102 143,534 163,352 150,886 -7.63%
City Support Service
s
624,682666,710 600,317 673,729 667,250 -0.96%
Supplies and Material
s
Capital Outla
y
Buildings & Improvement -8,497 - - -
s
Vehicle -- - - -
s
Office Furniture and Equipmen -8,028 - - -
t
Equipmen -22,613 2,169 - -
t
Equipment Allocatio 284,164284,153 289,626 289,626 299,224 3.31%
n
Total Expenditures10,857,642 10,830,936 10,888,565 11,054,444 11,281,505 2.05%
5,8367,361 11,599 - -
Transfer Ou
t
(918,556)(890,987) (986,545) (981,241) (982,178) 0.10%
Reimbursed Expenditure
s
Net Total Expenditures9,974,016 9,918,216 9,913,618 10,073,203 10,299,327 2.24%
132,032(465,763) 120,054 - -
Excess (deficiency) of Rev. over Exp
.
Ending Fund Balance3,996,115 4,127,786 4,247,840 4,127,786 4,247,840 2.91%
2011 BUDGET
57
CITY OF HOPKINS - 2010 BUDGET
UNALLOCATED
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Property Taxes$7,496,616$8,014,416$8,498,409$8,434,518$8,630,5642.32%
Intergovernmental Revenue146,90123,20623,20020,51020,510
Interest earnings92,85332,02617,57075,00075,000
Franchise Fees287,263286,404283,015290,000290,000
Miscellaneous1,2675303,764 -500
Total Revenues8,024,8998,356,5818,825,9588,820,0289,016,5742.23%
Expenditures
Materials, Supplies and Services
Operations9,07112,0909,90860,20060,200
Operating Transfers
Transfer from other funds -50,000 - - -
Transfer to other funds7,3615,83611,599 - -
Total Expenditures16,43267,92621,50660,20060,200
Indirectly Funded Amount8,008,4678,288,6558,804,4528,759,8288,956,3742.24%
2011 BUDGET
58
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Unallocated
PROGRAM SUMMARY
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual
expenditures that may occur in a given year. The revenues recorded here are revenues that are not directly
associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Monitor tax collections
2. Evaluate franchise fee structure
3. Maximize investment earnings
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
Property Taxes $8,470,018 $8,630,564 1.9%
Intergovernmental 20,510 20,510 0%
Interest Earnings 75,000 75,000 0%
Franchise Fee 290,000 290,000 0%
Miscellaneous - 500 -
Total Revenues 8,855,528 9,016,574 1.8%
EXPENDITURES:
Materials, Supplies & 0%
Services 60,200 60,200
Operating Transfer 0 0 0%
Total Expenditures 60,200 60,200 0%
$8,795,328$8,955,3741.8%
NET TAX AND GENERAL
REVENUE
General Fund Revenues
Property Taxes
$10,000
$9,000
Intergovernmental
$8,000
$7,000
Licenses, Permits
$6,000
& Fines
$5,000
Interest Earnings
$4,000
$3,000
Charges for Service
$2,000
$1,000
Franchise Fees
$0
2008200920102011
Miscellaneous
2011 BUDGET
59
CITY COUNCIL BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages24,58824,49624,49124,40024,400
Fringe Benefits2,1892,2262,2612,0972,097
Materials, Supplies and Services
Professional & Technical Services3,0221,615992,000500-75.00%
Operations32,60334,07033,44338,40038,300-0.26%
City Support Services1,5681,218 -1,2501,250
Supplies and Materials3,3554,4452,0355,0005,000
Total Expenditures67,32468,07062,32873,14771,547-2.19%
Indirectly Funded Amount67,32468,07062,32873,14771,547-2.19%
The City Council Department is made up of two programs.
They are Council Activity and Health and Welfare.
2011 BUDGET
60
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes city policies, goals and objectives. It
approves the budget and monitors the activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular meetings and work sessions, receives input
from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and
Legislative Policies. They control spending through their review and approval of the City budget and various
contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
Work across all city departments and the community to implement the current Goals and Strategic Plan: (1)
Enhance our Small-town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen
engagement)
1. Promote city marketing efforts through the “Think Hopkins” campaign
2. Conduct 2011 Citizen’s Academy and Alumni event
3. Publish 2010 City Annual Report
4. Conduct 2011 State of the City event
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $26,497 $26,497 0%
Materials, Supplies & Services 45,150 45,050 -0.22%
NET TAX AND GENERAL
REVENUE SUPPORTED $71,647 $71,547 -0.14%
PERSONNEL:
Number of FTE positions Mayor and 4 Council
2010 Citizen’s Academy class
2011 BUDGET
61
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages$344,369 $356,491 $346,999 $349,661 $359,073 2.69%
Fringe Benefits128,458 131,398 130,476 132,326 138,511 4.67%
Materials, Supplies and Services
Professional & Technical Services7,841 10,937 9,896 13,800 14,500 5.07%
Utilities and Maintenance3,089 1,794 3,318 2,810 3,910 39.15%
Operations22,590 19,029 15,019 26,756 26,856 0.37%
City Support Services2,142 2,268 2,028 2,201 1,870 -15.04%
Supplies and Materials6,046 4,152 4,871 6,450 6,450
Total Expenditures514,534 526,068 512,606 534,004 551,170 3.21%
Reimbursed Expenditures(100,000) (100,000) (104,000) (104,000) (104,000)
Net Total Expenditures414,534 426,068 408,606 430,004 447,170 3.99%
Indirectly Funded Amount414,534 426,068 408,606 430,004 447,170 3.99%
The Administrative Services Department is made up of four programs. They are
Administration, Personnel, Wellness and Information Technology Services
2011 BUDGET
62
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Administrative Services – FY 2010 FY 2011
Administration
Approved Approved Percent
Budget Budget Change
PROGRAM SUMMARY
EXPENDITURES:
The Administration program of the Administrative
Salaries/Wages/Benefits
$202,747 $209,734 3.4%
Services Department provides leadership and
support to all city programs and operations.
Administration controls and directs the City’s affairs.
Materials, Supplies &
It responds to citizen concerns and participates in
Services 23,703 23,566 -0.6%
affiliated organizations.
Reimbursed Expenditures
(66,000) (66,000) 0%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2011:
NET TAX AND
1. Enhance the agenda and report program that
GENERAL
keeps the Council and public informed through
REVENUE
meetings and correspondence.
SUPPORTED
$160,450 $167,300 4.3%
2. Continue the coordinate the future planning of
the City through the Capital Improvements Plan
PERSONNEL:
(CIP) program.
Number of FTE positions 1.8 1.8
3. Continue to operate and enhance the employee
wellness program.
4. Enhance Leadership and Training for City
Council and Staff.
5. Prepare a legislative agenda, monitor legislative issues, and lobby on issues affecting the City
PROGRAM:
Administrative Services – Personnel
PROGRAM SUMMARY
FY 2010 FY 2011
Personnel provides human resource support for
departments and employees. This includes
Approved Approved Percent
coordination of staff recruitment, coordination of
Budget Change
Budget
employee benefit programs and conducting
EXPENDITURES:
employee relations’ activities for all City
Salaries/Wages/Benefits
$55,218 $56,447 2.2%
employees. Another aspect of this program is
ensuring compliance with state, federal and
Materials, Supplies &
local laws regarding employment.
Services 3,531 3,477 -1.5%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011:
Reimbursed Expenditures
(16,000) (16,000) 0%
1.Improve benefit information provided to all
employees.
NET TAX AND
2.Provide information to employees on how
GENERAL REVENUE
to reduce medical costs.
SUPPORTED
$42,749 $43,924 2.7%
3.Negotiate two contracts.
PERSONNEL:
Number of FTE positions .45 .45
2011 BUDGET
63
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Administrative Services – Wellness
FY 2010 FY 2011
Approved Approved Percent
PROGRAM SUMMARY
Budget Budget Change
The Wellness program of the Administrative
EXPENDITURES:
Services Department provides support and activities
Materials, Supplies &
to encourage overall general good health of city
Services
employees.
$2,000 $2,000 0%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
NET TAX AND
2011:
REVENUE
$2,000 $2,000 0%
1. Continue to provide healthy guidance to
employees.
PERSONNEL:
2.
Provide at least one low cost wellness event
Number of FTE 0 0
each month.
PROGRAM:
Administrative Services - Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and
software support for the City. It also provides individual city employees with hardware and software support. The
internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Create open sourced Linux based redundant iSCSI SAN.
2. Remove all Windows 2000 computers from the City Network.
3. Upgrade Visionair suite for Police and move on to one central server.
4. Continue to update and improve network security, efficiency, and reliability.
5. Upgrade from main firewall from Cisco Pix 515e to Cisco ASA 5510.
6. Update IT business continuity/disaster recovery plan to take advantage of virtualization technologies.
7. Install high speed dedicated network for SAN between City Hall and Fire Department using unused fiber.
8. Pending the release of a new PCI compliant version of Incode, certify the city 100% PCI complaint.
9. Move one active directory controller to Fire
FY 2010 FY 2011
Hall.
Approved Approved Percent
10. Explore the feasibility of running the
Budget Change
Budget
Exchange Message store from the iSCSI
EXPENDITURES:
SAN.
Salaries/Wages/Benefits
$224,022 $231,403 3.3%
Materials, Supplies &
Services 26,093 29,043 11.3%
Reimbursed Expenditures
(20,000) (20,000) 0%
NET TAX AND
GENERAL
REVENUE SUPPORTED
$228,115 $238,446 4.5%
PERSONNEL:
Number of FTE positions 2.55 2.55
2011 BUDGET
64
FINANCE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Miscellaneous$13,262$14,686$12,228$9,500$10,0005.26%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages245,399256,320261,446258,283264,5712.43%
Fringe Benefits74,68780,82982,91882,92986,9704.87%
Materials, Supplies and Services
Professional & Technical Services17,62219,23528,31619,98023,46017.42%
Utilities and Maintenance21,02622,32522,35819,40020,3004.64%
Operations11,1988,1929,02511,93511,625-2.60%
City Support Services422390267406345-15.02%
Supplies and Materials10,6988,03110,36310,80010,800
Capital Outlay
Equipment Allocation2,1341,4091,3111,3111,114-15.03%
Total Expenditures383,185396,730416,003405,044419,1853.49%
Reimbursed Expenditures(209,850) (211,055) (223,486) (218,241) (219,178) 0.43%
Net Total Expenditures173,335185,675192,518186,803200,0077.07%
Indirectly Funded Amount160,073170,990180,290177,303190,0077.17%
The Finance department consists of six programs. They are budgeting,
Debt Management, General Accounting, Payroll, Tax Increment Financing Reporting,
and Utility Billing.
2011 BUDGET
65
CITY OF HOPKINS
FUND 101 – GENERAL FUND
FY 2010 FY 2011
PROGRAM:
Finance – Budget
Approved Approved Percent
Budget Change
Budget
PROGRAM SUMMARY
EXPENDITURES:
The budget program of the Finance Department
coordinates and prepares the annual budget. It
Salaries/Wages/Benefits
$33,251 $34,045 2.39%
also prepares the 20-year equipment replacement
plan and assists the City Manager with the capital
Materials, Supplies &
improvement plan preparation. This includes
Services 3,221 3,021 -6.21%
meeting with departments and administrators to
determine the overall goals and funding
Reimbursed Expenditures
(14,000) (14,000) 0%
requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
NET TAX AND
IN 2011:
GENERAL REVENUE
1. Submit budget for the Government Finance
SUPPORTED
$22,472 $23,066 2.64%
Officers Budget Award.
2. Update the 20-year Equipment Replacement
PERSONNEL:
Plan
Number of FTE positions .3 .3
3. Update budget document on the website.
PROGRAM:
Finance – Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the
Hopkins Housing and Redevelopment Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Maintain the current bond rating of AA through conservative financial management and accurate reporting of
financial and economic conditions of the
FY 2010 FY 2011
city.
Approved Approved Percent
2. Project future debt needs and ability.
Budget Budget Change
3. Prepare documents and work with financial
EXPENDITURES:
advisors for potential bond issue.
Salaries/Wages/Benefits
4. Analyze possibilities of debt refundings.
$11,885 $12,174 2.43%
5.
Prepare annual debt reporting for county as
required by state statutes
Materials, Supplies &
Services 1,680 1,676 -0.24%
Reimbursed Expenditures
(13,565) (13,850) 2.1%
NET TAX AND GENERAL
REVENUE
SUPPORTED
$0 $0 0%
PERSONNEL:
Number of FTE positions .10 .10
2011 BUDGET
66
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – Accounting
FY 2010 FY 2011
Approved Approved Percent
PROGRAM SUMMARY
Budget Budget Change
The Accounting program of the Finance
Department provides financial management for the
City and the Housing and Redevelopment
REVENUES:
$ 6,000 $ 6,000 0%
Authority. It provides support services to other
departments in the City through initiating fiscal
EXPENDITURES:
plans, implementation and control of those plans,
Salaries/Wages/Benefits
$133,276 $139,965 5.02%
accounting and analysis of transactions.
Accounting manages the city’s day-to-day
Materials, Supplies &
accounting transactions, including accounts
Services 34,477 38,483 11.62%
receivable, accounts payable, cash receipts and
general accounting. The program prepares
monthly and quarterly financial statements and
Reimbursed Expenditures
(49,000) (49,000) 0%
compiles the year-end comprehensive financial
report.
NET TAX AND
GENERAL REVENUE
MAJOR OBJECTIVES TO BE ACCOMPLISHED
SUPPORTED
$112,753 $123,448 9.49%
IN 2011:
1. Submit CAFR for the GFOA award program.
PERSONNEL:
2. Provide accurate and timely month-end and
quarterly financial reports.
Number of FTE positions 1.7 1.7
3. Prepare 20-year Capital Improvement Plan.
4. Update actuarial study on OPEB obligations.
5. Update CAFR on city website.
PROGRAM:
Finance – Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and
completes the payroll quarterly reports. It also
FY 2010 FY 2011
provides support services to employees
Approved Approved Percent
regarding payroll issues.
Budget Budget Change
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011:
EXPENDITURES
:
1. Assist employees with payroll and benefit
Salaries/Wages/Benefits
$60,121 $61,594 2.45%
issues/questions.
2. Provide accurate and timely payroll and
reports.
Materials, Supplies & Services
5,193 5,135 -1.12%
3. Work with insurance company to manage
insurance programs.
Reimbursed Expenditures
(20,000) (20,000) 0%
4. Prepare benefit open enrollment
information and assist employees with
NET TAX AND GENERAL
questions regarding their benefit options.
REVENUE SUPPORTED
$45,314 $46,729 3.12%
PERSONNEL:
Number of FTE positions .75 .75
2011 BUDGET
67
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – TIF Administration
FY 2010 FY 2011
PROGRAM SUMMARY
Approved Approved Percent
The Tax Increment Financing Administration
program of the Finance Department records
Budget Budget Change
and reports tax increment program activities.
EXPENDITURES:
It is charged with the responsibility of ensuring
Salaries/Wages/Benefits
$11,893 $12,174 2.36%
compliance with state statutes and guidelines.
Materials, Supplies & Services
MAJOR OBJECTIVES TO BE
2,485 2,480 -0.2%
ACCOMPLISHED IN 2011:
1. Continue analysis of Tax Increment
Reimbursed Expenditures
(14,378) (14,654) 1.92%
Financing funds.
2. Assist with implementation of new TIF
NET TAX AND GENERAL
districts.
REVENUE SUPPORTED
$0 $0 0%
3. Prepare annual Office of the State Auditor
reports.
PERSONNEL:
Number of FTE positions .10 .10
PROGRAM:
Finance – Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly utility bills for collection of utility
service fees from its customers.Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Explore E-commerce for utility customers
2. Assist customers with utility billing issues and questions – change of service, change of ownership, etc.
3. Promote automatic payment options to increase usage of automatic payment.
FY 2010 FY 2011
Approved Approved Percent
Budget Change
Budget
REVENUES:
Current Services $3,500 $4,000 14.29%
EXPENDITURES:
Salaries/Wages/Benefits 90,786 91,589 0.88%
Materials, Supplies & Services
20,012 20,085 0.36%
Reimbursed Expenditures (107,298) (107,674) 1.84%
NET TAX AND GENERAL
REVENUE SUPPORTED $0 $0 0%
PERSONNEL:
Number of FTE positions 1.65 1.65
2011 BUDGET
68
LEGAL BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Court Fines$ 111,046$ 96,206$ 86,538$ 115,000$ 115,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services137,507137,221126,233135,000135,000
Operations625 - - - -
Total Expenditures138,132137,221126,233135,000135,000
Indirectly Funded Amount27,08641,01539,69520,00020,000
The Legal Department is made up of two programs. They are Legal
Counsel and Prosecution.
2011 BUDGET
69
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with staff and the
general public. The firm of Steiner & Curtiss is retained on a fee per hour basis. They respond to legal summons
and/or initiate action on behalf of the City. Written and oral inquiries are made by staff, council, citizens and other
interested parties. The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$115,000 $115,000 0%
EXPENDITURES
:
Materials, Supplies & Services
135,000 135,000 0%
NET TAX AND GENERAL
REVENUE SUPPORTED ($20,000)($20,000) 0%
The City contracts with a legal firm to represent the City.
City Legal Costs
$140,000
$120,000
$100,000
$80,000
Legal Service
$60,000
Prosecution
$40,000
$20,000
$0
200520062007200820092010
2011BUDGET
70
MUNICIPAL BUILDING
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Sale of Fixed Assets$5,077$2,520$2,880$2,500$2,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages99,61580,32187,86286,84888,8972.36%
Fringe Benefits9,03237,49439,19140,43340,100-0.82%
Materials, Supplies and Services
Professional & Technical Services32,23732,84336,55142,00042,000
Utilities and Maintenance127,252118,512111,784144,500132,700-8.17%
Operations3,6624072,3032,8002,800
City Support Services14,99813,16412,12312,45311,041-11.34%
Supplies and Materials11,00613,29110,42016,95016,950
Capital Outlay
Buildings & Structures8,497 - - - -
Office Furniture and Equipment - - - - -
Total Expenditures306,298296,032300,234345,984334,488-3.32%
Reimbursed Expenditures(40,000) (40,000) (40,000) (40,000) (40,000)
Net Total Expenditures266,298256,032260,234305,984294,488-3.76%
Indirectly Funded Amount261,222253,512257,354303,484291,988-3.79%
The Municipal Building Department consists of building maintenace.
2011 BUDGET
71
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Municipal Building – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The Municipal Budget covers City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continuation of Green Initiatives within City Hall.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
Charges for service $ 2,500 $ 2,500 0%
EXPENDITURES:
Salaries/Wages/Benefits 127,281 128,997 1.35%
Materials, Supplies & Services 219,003 205,821 -6.02%
Capital Outlay 0 0 -0%
Reimbursed Expenditures (40,000) (40,000) 0%
th
City Hall at 11 & First St
NET TAX AND GENERAL
REVENUE SUPPORTED $303,784 $292,318 -3.77%
PERSONNEL:
Number of FTE positions 1.45 1.45
Utility Costs - All City Facilities
$600,000
$500,000
$400,000
Telephone
$300,000
Electric
Gas
$200,000
$100,000
$0
2004200520062007200820092010
2011 BUDGET
72
COMMUNITY SERVICES SUMMARY BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Licenses$41,770$41,075$44,821$43,000$45,1004.88%
Permits394,491485,289278,376300,720221,000-26.51%
Current Services140,391172,42099,18567,95083,55022.96%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages493,086520,270573,148531,162579,2349.05%
Fringe Benefits94,681159,059172,367160,963166,9823.74%
Materials, Supplies and Services
Professional & Technical Services154,140137,578147,252156,600146,050-6.74%
Utilities and Maintenance11,11912,31510,93711,46011,430-0.26%
Operations21,33013,95115,12223,86024,9754.67%
City Support Services44,73644,36644,34744,82744,583-0.54%
Supplies and Materials17,8319,7167,60112,33010,020-18.73%
Capital Outlay
Office Furniture and Equipment6,437 - - - -
Equipment Allocation4,6595,5346,2376,2375,156-17.33%
Total Expenditures848,019902,790977,011947,439988,4304.33%
Reimbursed Expenditures(61,000) (61,000) (61,000) (61,000) (61,000)
Net Total Expenditures787,020841,790916,011886,439927,4304.62%
Indirectly Funded Amount210,367143,007493,629474,769577,78021.70%
The Community Service department is made up of four main programs. They ar
e
Reception, Assessing, Inspections, and City Clerk.
2011 BUDGET
73
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers calls at main switchboard and route
calls to various departments. Directs walk-in customers to the appropriate department. Sales of dog licenses and
parking permits occur in this program.
FY 2010 FY 2011
Receipts are accepted for payment of
Approved Approved Percent
building permits and utility bills. The
program also provides clerical and
Budget Budget Change
secretarial services to other departments.
EXPENDITURES:
Salaries/Wages/Benefits $45,918 $43,510 -5.24%
OBJECTIVES TO BE ACCOMPLISHED
IN 2011:
Materials, Supplies & Services
1. Improve dog licensing procedures
658 662 0.61%
2. Update Receptionist Procedure
manual
NET TAX AND GENERAL
REVENUE SUPPORTED $46,576$44,172 -5.16%
PERSONNEL:
Number of FTE positions 1.45 1.45
PROGRAM:
Community Services – Assessing
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead classification and works with Hennepin
County on property valuations. The department also prepares special assessment rolls and responds to property
owner concerns and questions.
OBJECTIVES TO BE ACCOMPLISHED IN
FY 2010 FY 2011
2011:
Approved Approved Percent
1. Prepare special assessment rolls for
Budget Change
Budget
certification on taxes.
2. Assist property owners with property
REVENUES:
$1,000 $1,000 0%
related issues.
3. Maintain the Property and Contact
EXPENDITURES:
Information in the Incode system.
Salaries/Wages/Benefits
82,336 84,213 2.28%
Materials, Supplies & Services
(Hennepin County contact) -2.47%
109,729 107,023
Reimbursed Expenditures
(24,000) (24,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$167,065 $166,236 -0.5%
PERSONNEL:
Number of FTE positions 1.05 1.05
The Special Assessment Clerk is
available to assist with property tax and
assessing related questions.
2011 BUDGET
74
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – City Clerk
PROGRAM SUMMARY
FY 2010 FY 2011
The City updates the City Code as new
Approved Approved Percent
ordinances are passed, takes minutes at
Budget Budget Change
the City Council meetings and transcribes
them using a computer. Business licenses
REVENUES:
$11,500 $11,100 -3.48%
applications are reviewed prior to
issuance. The City Clerk is also the
EXPENDITURES:
purchasing officer of the city.
Salaries/Wages/Benefits
37,127 37,965 2.26%
Materials, Supplies & Services
MAJOR OBJECTIVES TO BE
7,162 6,395 -10.71%
ACCOMPLISHED IN 2011:
1. Ensure that historical documents,
Reimbursed Expenditures
(25,000) (25,000) 0%
minutes and agendas, are available
through the Web site.
NET TAX AND GENERAL
2. Make applications and forms available
REVENUE SUPPORTED
$7,789 $8,260 6.05%
on the Web site.
3. Maintain best price for highest quality
PERSONNEL:
standard.
Number of FTE positions 0.4 0.4
4. Manage use of purchase requisitions
and purchase orders.
PROGRAM:
Community Services – Records Management
PROGRAM SUMMARY
The Records Management program of the Community Services Department reviews City records to ensure that
necessary documents are retained and outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue to transfer permanent records
FY 2010 FY 2011
to electronic storage and integrate with
Approved Approved Percent
the Web site.
2.
Work with IT to establish procedures for
Budget Budget Change
the retention or disposal of e-mails
REVENUES:$0 $0 -%
EXPENDITURES:
Salaries/Wages/Benefits 29,306 30,061 2.58%
Materials, Supplies & Services 11,758 11,772 0.12%
Reimbursed Expenditures (12,000) (12,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $29,064 $29,833 2.65%
PERSONNEL:
Number of FTE positions 0.35 0.35
2011 BUDGET
75
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of elections, registers voters,
and certifies election results. All state and federal legislation is reviewed, judges are trained, equipment and polling
places are prepared. After elections ballots are counted and the results certified to the County and State of
Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Recruit and Train Election Judges and prepare election materials for the 2011 Local and School Elections.
2. Continue to work with Hennepin County City Clerks to update the Election Judge Manual.
FY 2010 FY 2011
Approved Approved Percent
Budget Change
Budget
REVENUES:$ 0 $11,000 -%
EXPENDITURES:
Salaries/Wages/Benefits 32,356 32,403 0.15%
Materials, Supplies & Services
27,249 17,819 -34.61%
NET TAX AND GENERAL
REVENUE SUPPORTED
$59,605 $39,222 -34.2%
PERSONNEL:
Number of FTE positions 0.35 0.35
2011 BUDGET
76
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services Department inspects all new or remodeled
buildings to insure they meet the minimum requirements of the state building code. The process begins with easily
accessible customer service at the inspections counter and continues with plan review; permit issuance, inspection
of construction phases and an issuance of
FY 2010 FY 2011
a certificate of occupancy.
Approved Approved Percent
Budget Change
Budget
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011:
1. Work on closing out aging permits from
REVENUES:
$123,500 $123,500 0%
the past years.
2. Work with Assessing, Engineering and
EXPENDITURES:
other departments on creating joint
Salaries/Wages/Benefits
201,796 191,080 -5.31%
filing system and share property
information on Incode.
Materials, Supplies & Services
3. Cross train building staff on Housing
65,320 61,090 -6.48%
Inspections in order to do them when
time allows.
NET TAX AND GENERAL
REVENUE SUPPORTED
$143,616 $128,670 -10.41%
PERSONNEL:
Number of FTE positions 2.450 2.225
PROGRAM:
Community Services – Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the
FY 2010 FY 2011
Community Services Department inspects existing
buildings from time to time to insure they are
Approved Approved Percent
maintained safe in accordance with the minimum
Budget Budget Change
safety standards provided in the state fire code. A
percentage of commercial and large multiple
REVENUES:
$3,000 $3,000 0%
residential buildings are inspected yearly for fire
code violations to insure these structures are
maintained safe for their occupants. The focus is EXPENDITURES:
on more hazardous occupancies.
Salaries/Wages/Benefits
$36,251 $37,745 3.35%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Materials, Supplies & Services
515 460 -10.68%
IN 2011:
1. Continue the fire prevention inspection
NET TAX AND GENERAL
program.
2. Implement new fire code software.
REVENUE SUPPORTED
$34,036 $35,208 3.43%
PERSONNEL:
Number of FTE positions .41 .41
2011 BUDGET
77
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Heating and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection
FY 2010 FY 2011
program of the Community Services
Approved Approved Percent
Department inspects new and remodeled
Budget Change
Budget
buildings for heating and plumbing
compliance. The process begins with easily
REVENUES:
$73,000 $73,000 0%
accessible customer service at the
inspections counter and continues with plan
EXPENDITURES:
review; permit issuance, inspection of
Salaries/Wages/Benefits
construction phases. Become familiar with
83,752 85,980 2.66%
new gas, mechanical and energy code.
Materials, Supplies & Services
4,862 4,420 -9.09%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
NET TAX AND GENERAL
1. Close out open permits from 2005-
REVENUE SUPPORTED
$15,614 $17,400 11.44%
2009.
2. Work and communicate with other City
PERSONNEL:
departments.
Number of FTE positions 1.04 1.04
PROGRAM:
Community Services – Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to
time to insure they are maintained safe in accordance with city housing code. Rental properties are inspected
every five years to identify hazards to the occupants and to insure buildings are well maintained and to improve on
the city’s housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for
the Truth in Housing program are maintained. Home sales are monitored to insure compliance.
FY 2010 FY 2011
AJOR OBJECTIVES TO BE
M
Approved Approved Percent
ACCOMPLISHED IN 2011:
1. Continue to tweak rental licensing
Budget Budget Change
program.
2. Implement new rental licensing software
REVENUES:
$94,100 $89,100 -5.31%
and in field laptop computers the best way
possible.
EXPENDITURES:
3. Educate property owners on the new
Salaries/Wages/Benefits
Rental Inspection Point System so they
118,465 128,146 8.17%
pass inspections the first time.
Materials, Supplies & Services
6,138 6,534 6.45%
NET TAX AND GENERAL
REVENUE SUPPORTED
$30,503 $45,580 8.09%
PERSONNEL:
Number of FTE positions 1.7 1.78
2011 BUDGET
78
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Restaurant and Hotel Inspection
FY 2010 FY 2011
PROGRAM SUMMARY
Approved Approved Percent
The Restaurant and Hotel Inspection
Budget Change
Budget
program of the Community Services
Department contracts with a health inspector
REVENUES: $29,000 $27,600 -4.83%
to make regular inspections of restaurants
and food establishments.
EXPENDITURES:
MAJOR OBJECTIVES TO BE
Salaries/Wages/Benefits 3,860 4,009 3.86%
ACCOMPLISHED IN 2011:
1. Complete all required inspections and
Materials, Supplies & Services 19,336 19,300 -0.19%
respond to complaints in a prompt
manner.
NET TAX AND GENERAL
REVENUE SUPPORTED ($5,804) ($4,291) -26.07%
PERSONNEL:
Number of FTE positions .06 .06
PROGRAM:
Community Services – Miscellaneous Community Inspection
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general
nuisance complaints from Hopkins citizens. Track responses to citizens and results of the complaint.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue with spring and fall sweeps and respond to citizen complaints in a prompt and courteous manner.
2. Implement new “Call Center” customer service/complaint software.
3. Cross train staff so they can fill in when Community inspector is gone so we are able to provide prompt
professional service.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES: $350 $350 0%
EXPENDITURES:
Salaries/Wages/Benefits $56,153 $71.104 26.63%
Materials, Supplies & Services
2,987 4.039 35.22%
NET TAX AND GENERAL
REVENUE SUPPORTED $58,790 $74.793 27.22%
PERSONNEL:
Number of FTE positions .69 .835
2011 BUDGET
79
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Vacant Property Management
PROGRAM SUMMARY
The Vacant Property Management program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue to educate snow birds and other vacant property owners on why we want them to register their
property.
FY 2010 FY 2011
Approved Approved Percent
Budget Change
Budget
REVENUES: $0 $10,000 -%
EXPENDITURES:
Salaries/Wages/Benefits 0 0 0%
Materials, Supplies & Services
0 2,700 -%
NET TAX AND GENERAL
REVENUE SUPPORTED
$0 ($7,300) -%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
80
POLICE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Intergovernmental$221,937$307,755$223,239$215,215$216,5600.62%
Licenses87,64783,85185,912100,90095,900-4.96%
Court Fines/Forfeitures57,36423,98526,78020,00020,000
Penalties1,4602,1991,8462,5002,500
Current Service117,97438,52749,86843,50043,500
Miscellaneous4,9641,6485,026500500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages2,808,1542,828,6352,808,6632,746,8192,836,7323.27%
Fringe Benefits932,410956,126987,820997,2221,042,5934.55%
Materials, Supplies and Services
Professional & Technical Services90,175101,48290,121110,350110,350
Utilities and Maintenance109,386110,299102,577135,720134,190-1.13%
Operations88,780133,76580,47184,84887,6983.36%
City Support Services129,689129,740117,761122,674106,409-13.26%
Supplies and Materials159,559168,893151,006168,545166,415-1.26%
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment5,121 - - - -
Total Expenditures4,323,2744,428,9404,338,4204,366,1784,484,3872.71%
Indirectly Funded Amount3,831,9273,970,9763,945,7503,983,5634,105,4273.06%
2011 BUDGET
81
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour staffing of police and support services to
enhance the delivery and supervision of emergency and non-emergency services to the community.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Engage City employees and community in the Joint Community Police Partnership (JCPP) program.
2. Continue to engage police employees to develop strategies and promote Problem Oriented Policing (POP)
concept
3. Continue to seek grant funding and administer grants awarded.
4. Administer JCPP program and personnel
FY 2010 FY 2011
ApprovedApprovedPercent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $383,528$386,5540.79%
Materials, Supplies & Services 96,72894,061-2.76%
Capital Outlay ---%
NET TAX AND GENERAL
REVENUE SUPPORTED $480,256$480,6150.07%
PERSONNEL:
Number of FTE positions 3.15 3.15
2011 BUDGET
82
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police –Patrol
PROGRAM SUMMARY
Work with citizens to improve the quality of life by implementing effective prevention strategies to reduce crime and
improve traffic safety.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011:
Approved Approved Percent
Budget Budget Change
1. Continue to focus on Problem Oriented
Policing (POP) concept
REVENUES:
$241,015 $239,400 -0.67%
2. Engage officers in the Joint Community
Police Partnership (JCPP) program.
EXPENDITURES:
3. Continue the Neighborhood Officer
Salaries/Wages/Benefits 2,022,069 2,103,490 3.72%
program.
4. Utilize monies obtained from DWI
Materials, Supplies &
forfeitures to fund special DWI
Services 271,384 257.215 -3.08%
enforcement projects.
5. Provide leadership training for senior
Capital Outlay 0 0 0%
officers for advancement opportunities
within the department.
NET TAX AND GENERAL
6.
Partner with surrounding & other agencies
REVENUE SUPPORTED $2,052,438 $2.121.305 3.36%
(Henn Co Probation, Three Rivers, etc) on
joint initiatives.
PERSONNEL:
Number of FTE positions 20.5 20.5
PROGRAM:
Police – Heat Team
PROGRAM SUMMARY
The High-risk entry and tactics team (HEAT team) of the Hopkins Police Department is part of a 5 city tactical
consortium that provides tactical and rescue operations in situations posing a high-risk to civilians and/or
department personnel. The members of the consortium train together and provide support during high-risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
FY 2010 FY 2011
IN 2011:
Approved Approved Percent
1. Continue to maintain a strong working
Budget Budget Change
relationship with other consortium members.
EXPENDITURES:
Salaries/Wages/Benefits $52,515 $54,276 3.35%
Materials, Supplies & Services 19,540 19,022 -2.65%
Capital Outlay 0 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED $72,055 $73,298 1.73%
PERSONNEL:
Number of FTE positions 0.55 0.55
2011 BUDGET
83
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve Unit provides civilian volunteers with exceptional training to assist the police
department with civic events, surveillance details, extra patrol and other duties as necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
FY 2010 FY 2011
IN 2011:
Approved Approved Percent
1. Engage Reserve members in the Joint
Budget Change
Budget
Community Police Partnership (JCPP)
program.
REVENUES:
$ 0 $ 0 0%
2. Continue to utilize trained Reserve personnel
to respond to medical emergencies and other
EXPENDITURES:
calls for service.
Salaries/Wages/Benefits 25,208 25,235 0.11%
3. Conduct recruitment processes to achieve 25
members.
Materials, Supplies & Services
4. Continue leadership training for Reserve
8,444 8,385 -0.7%
Command Staff.
NET TAX AND GENERAL
REVENUE SUPPORTED $32,183 $33,620 -0.1%
PERSONNEL:
Number of FTE positions 0.2 0.2
PROGRAM:
Police – Investigations
PROGRAM SUMMARY
The Investigations Division of the Police Department conducts follow-up investigations on criminal activity that has
occurred in Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue liaison with the County Attorney’s office.
2. Provide ongoing training opportunities for
FY 2010 FY 2011
the investigation and prosecution
Approved Approved Percent
techniques regarding identity theft.
3. Continue rotating patrol officers into the
Budget Budget Change
investigator position.
4. Conduct tobacco and liquor compliance
REVENUES:$75,600 $75,700 0.13%
checks.
5. Coordinate anti-graffiti efforts with
EXPENDITURES:
neighboring communities.
Salaries/Wages/Benefits
$414,179 $424,336 2.45%
Materials, Supplies & Services
75,244 74,812 -0.57%
Capital Outlay
0 0 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$413,823 $423,448 2.33%
PERSONNEL:
Number of FTE positions 3.8 3.8
2011 BUDGET
84
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi-
FY 2010 FY 2011
jurisdictional unit that conducts investigations
Approved Approved Percent
of illegal drug activity by developing suspect
Budget Budget Change
information from citizens, utilizing confidential
informants, search warrants, surveillance and
REVENUES:
$20,000 $20,000 0%
other covert activities. The Hopkins Police
Department provides one investigator to this
EXPENDITURES:
unit.
Salaries/Wages/Benefits 101,916 104,560 2.59%
MAJOR OBJECTIVES TO BE
Materials, Supplies & Services 1,258 1,177 -6.44%
ACCOMPLISHED IN 2011:
1. Continue to identify and investigate illegal
NET TAX AND GENERAL
drug activity.
REVENUE SUPPORTED $83,174 $85,737 3.08%
PERSONNEL:
Number of FTE positions .95 .95
PROGRAM:
Police – Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains computerized records of pawnshop
transactions as required by City ordinance, checks transactions for the presence of reported stolen property and
assists other departments in recovering stolen property located in Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Conduct at least one random inventory and compliance check.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$13,500 $13,500 0%
EXPENDITURES:
Salaries/Wages/Benefits
3,229 3.312 2.57%
Materials, Supplies & Services
145 124 -14.48%
NET TAX AND GENERAL
REVENUE SUPPORTED
($10,126) ($10,064) -0.61%
PERSONNEL:
Number of FTE positions 0.05 0.05
2011 BUDGET
85
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Outreach/Police Services Liaison
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating outreach and crime prevention
programs including Neighborhood Watch, National Night Out, Crime-free Multi-housing and classroom instruction
of Project Alert. In addition, the Police Services Liaison administers the alarm program, nuisance property
program, review and revisions of various ordinances and grant research, application and administration and is the
staff liaison to SCIP, One Voice, HBCA, Rental Community Engagement Program and other committees.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE
Approved Approved Percent
ACCOMPLISHED IN 2011:
Budget Budget Change
1. Increase participation in Crime Free Multi-
Housing program & Neighborhood Watch.
REVENUES:
2. Partner with businesses and
$8,500 $5,500 -35.29%
neighborhoods to reduce crime.
3. Coordinate information sharing with
EXPENDITURES:
Police/city staff regarding graffiti,
Salaries/Wages/Benefits 64,168 68,345 6.51%
nuisance property and other quality of life
issues.
Materials, Supplies & Services
12,152 12,459 2.53%
4. Coordinate efforts with Joint Community
Police Partnership (JCPP) Community
NET TAX AND GENERAL
Liaison.
REVENUE SUPPORTED
$67,820 $75,304 11.04%
PERSONNEL:
Number of FTE positions 0.85 0.85
PROGRAM:
Police – Dispatch
PROGRAM SUMMARY
The Hopkins Police Department Public Safety Communications Center receives, processes and dispatches calls
for service for Police, Fire, EMS and Public Works; operates an E-911 Public Safety Answering Point (PSAP) that
handles enquiries from the public and other agencies, receives, enters, modifies and queries information from a
variety of information systems including computer-aided dispatch (CAD), state, national and local databases, and
operates a state of the art 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011:
Approved Approved Percent
1. Identify relevant job related training for
Budget Budget Change
dispatchers.
REVENUES:
$ 24,000 $ 24,860 3.58%
EXPENDITURES:
Salaries/Wages/Benefits
431,086 461,910 7.15%
Materials, Supplies & Services
66,618 64,872 -2.62%
NET TAX AND GENERAL
REVENUE SUPPORTED $473,704 $501,922 5.96%
PERSONNEL:
Number of FTE positions 6 6
2011 BUDGET
86
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel and other law enforcement agencies
with in-person, mail and telephone requests for service, documents or records; enters, modifies, queries and
manages a variety of databases; processes information and generates state and federal mandated reports,
transcribes and processes reports and correspondence and maintains records in accordance with state and local
guidelines.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE
Approved Approved Percent
ACCOMPLISHED IN 2011:
Budget Change
Budget
1. Annual records retention purge.
2. Process Suspense File requests.
EXPENDITURES:
3. Provides weekly statistical crime analysis.
Salaries/Wages/Benefits $240,143 $247,307 2.98%
Materials, Supplies & Services
8,956 8,253 -7.85%
NET TAX AND GENERAL
REVENUE SUPPORTED
$249,099 $255,560 2.59%
PERSONNEL:
Number of FTE positions 3.95 3.95
PROGRAM:
Police – Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the supervision of the city’s IT department
who oversees the maintenance of all police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Work to integrate the police department network with the city’s network.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Materials, Supplies & Services
$67,668 $64,682 -4.41%
NET TAX AND GENERAL
REVENUE SUPPORTED $67,668 $64,682 -4.41%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
87
FIRE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Licenses & Permits$4,835$2,270$2,390$5,300$5,300
State Aid76,02274,98968,13285,00085,000
Federal Grant - - - - -
County Grant - - - - -
Administrative Citations - - - - -
Current Service5,15673,5978,1376,0006,000
Donations -1,650 - - -
Miscellaneous310832,249 - -
86,322152,58980,90896,30096,300
Expenditures
Salaries, Wages and Benefits
Salaries and Wages356,151368,449355,108335,195337,4160.66%
Fringe Benefits157,346148,047310,133169,770176,6204.03%
Materials, Supplies and Services
Professional & Technical Services9,08511,59711,61810,32710,3270.00%
Utilities and Maintenance53,32555,60756,43443,55049,05012.63%
Operations79,36751,82153,04067,57267,372-0.30%
City Support Services88,32973,24074,12377,823105,90836.09%
Supplies and Materials98,994103,037100,21990,07991,3651.43%
Capital Outlay
Equipment - - - - -
Total Expenditures842,597811,798960,674794,317838,0585.51%
Indirectly Funded Amount756,275659,209879,766698,017741,7586.27%
The Fire Department is made up of two programs. They are Fire Prevention/Suppression
and Emergency Preparedness.
2011 BUDGET
88
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Fire – Fire Department
PROGRAM SUMMARY
The Fire Department includes Emergency Medical Services (EMS), Fire Prevention/Suppression programs. The
EMS program supports the Police Department in managing responses to medical emergencies. The Fire
Department responds to all life threatening situations and when there are no police officers available to respond.
Fire suppression is the response to all fires,
FY 2010 FY 2011
hazardous materials, special hazards and
Approved Approved Percent
special rescue incidents in the city and fire
Budget Budget Change
prevention is the enforcement of the fire
code, and the review and inspection of new
REVENUES:
construction. It also provides for public
$96,500 $96,500 0%
education and files reports with the State
Fire Marshall on department activity,
EXPENDITURES:
property loss or death due to fire
Salaries/Wages/Benefits $503,898 $514,036 2.01%
emergencies.
Materials, Supplies & Services
284,768 319,751 12.28%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011:
Capital Outlay - - -%
1. Develop action steps and timelines to
accomplish long range planning goals
NET TAX AND GENERAL
for fulltime employee.
REVENUE SUPPORTED $692,166 $737,287 6.52%
2. Develop Long Term Strategic Plan for
the Hopkins Fire Department.
PERSONNEL:
3. Develop a marketing plan and or
Number of FTE positions 1.21.2
strategy for department.
Volunteer Firefighters 3535
4. Continue and establish public education
for the citizens of Hopkins.
5. Initiate Commercial Cooking Hood Inspection Program.
PROGRAM:
Fire – Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with preparedness, mitigation, response, and
recovery from natural and technological disasters including acts of terrorism. The emergency preparedness
program is designed to provide training for all employees through partnerships with the Federal Emergency
Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency
Preparedness. Training is accomplished
FY 2010 FY 2011
through mock drills and simulated emergency
Approved Approved Percent
situations, along with specialized training.
Budget Budget Change
MAJOR OBJECTIVES TO BE
REVENUES:
$0 $0 0%
ACCOMPLISHED IN 2011:
.
1. Rewrite City Emergency Operations plan
EXPENDITURES:
to meet MNWALK qualifications.
Salaries/Wages/Benefits $ 1,067 $ 0
-100%
2. Establish information source for residents
to prepare for disasters.
Materials, Supplies & Services
4,784 4,471 -20.88%
3. Conduct table top scenario with city staff.
NET TAX AND GENERAL
REVENUE SUPPORTED
$5,851 $4,471 -20.88%
PERSONNEL:
Number of FTE positions - -
2011 BUDGET
89
PUBLIC WORKS BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Licenses and Permits$15,645$10,549$13,460$9,490$9,490
Intergovernmental106,726120,300121,711120,000120,000
Charges for Services4,9522,7763,7032,2502,250
Other Miscellaneous2,1023,5481,8722,1002,100
Sales of Fixed Assets1,4002,074 - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages1,171,997 1,165,552 1,144,280 1,115,265 1,146,823 2.83%
Fringe Benefits421,155 426,650 443,827 463,411 460,893 -0.54%
Materials, Supplies and Services
Professional & Technical Services212,020 191,722 164,056 177,800 204,300 14.90%
Utilities and Maintenance385,880 383,362 361,417 425,300 414,800 -2.47%
Operations6,070 (194) (6,044) 15,730 13,685 -13.00%
City Support Services141,559 154,943 158,588 168,369 158,599 -5.80%
Supplies and Materials308,281 270,449 271,196 318,600 313,300 -1.66%
Capital Outla
y
Buildings & Improvements- - - - -
Equipment7,035 - 2,169 - -
Total Expenditures2,653,997 2,592,483 2,539,490 2,684,475 2,712,400 1.04%
Reimbursed Expenditures(460,137) (486,511) (538,061) (538,000) (538,000)
Net Total Expenditures2,193,860 2,105,972 2,001,430 2,146,475 2,174,400 1.30%
Indirectly Funded Amount2,063,035 1,966,724 1,860,684 2,012,635 2,040,560 1.39%
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks
and Tree Service.
2011 BUDGET
90
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The public works buildings budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance personnel and the custodial duties by a contract cleaner.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011:
Approved Approved Percent
Budget Change
Budget
1. Maintain PW building to assure a safe
EXPENDITURES:
and comfortable environment for all City
Salaries/Wages/Benefits $35,736 $34,563 -3.28%
employees at the lowest cost to the
taxpayer.
Materials, Supplies & Services 73,825 69,129 -6.36%
Capital Outlay 0 0 -100%
Reimbursed Expenditures
(70,000) (70,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$39,561 $33,692 -14.84%
PERSONNEL:
Number of FTE positions 0.4 0.4
PROGRAM:
Public Works – Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City
vehicles and equipment. Equipment Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and equipment. It is the goal of Equipment Services
to provide a quality and cost effective service
FY 2010 FY 2011
to all cities departments for all their equipment
Approved Approved Percent
needs.
Budget Budget Change
MAJOR OBJECTIVES TO BE
REVENUES:
$ 150 $ 150 0%
ACCOMPLISHED IN 2011:
1. Continue aggressive maintenance and
EXPENDITURES:
repair of all city equipment.
Salaries/Wages/Benefits 199,613 200,447 0.42%
2. Purchase of Skid Steer Loader and
refurbish of Tandem Dump.
Materials, Supplies & Services
18,320 20,999 14.62%
Capital Outlay 0 0 0%
Reimbursed Expenditures
(143,000) (143,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$74,783 $78,296 4.7%
PERSONNEL:
Number of FTE positions 2.35 2.35
2011 BUDGET
91
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support
by the Public Works Director, reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks/Forestry & Streets/Traffic; Water and Sewer
Utilities; Solid Waste Management and Facility Management.
MAJOR OBJECTIVES TO BE FY 2010 FY 2011
ACCOMPLISHED IN 2011:
Approved Approved Percent
1. Southwest Transitway (LRT) planning:
Budget Budget Change
protect city interests and position
EXPENDITURES:
Hopkins for Federal funding to mitigate
Salaries/Wages/Benefits
$155,482 $158,905 2.2%
LRT station impacts
2. Continue to analyze and respond to
Materials, Supplies & Services
15,982 15,573 -2.56%
opportunities to save energy and be
more environmentally conscious while
Reimbursed Expenditures
(148,000) (148,000) 0%
improving service quality and efficiency.
3. Complete aggressive 2009 program of
NET TAX AND GENERAL
street & utility system improvements.
REVENUE SUPPORTED
$23,464 $26,478 12.85%
4. Implement new “Call Center” customer
service/complaint tracking program.
PERSONNEL:
Number of FTE positions 1.35 1.35
PROGRAM:
Public Works – Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides engineering services for the City. The
Engineering Division provides drafting, surveying, layout, design and other engineering services for the City, as well
as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This
division also acts as the primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011
Approved Approved Percent
1. Continue to develop utility maps in
Budget Change
Budget
digitized format and apply to GIS
program.
REVENUES:
$ 8,100 $ 8,100 0%
2. Continue field survey and inventory of
utility system for GIS application.
EXPENDITURES:
3. Complete Well No. 1 upgrades.
Salaries/Wages/Benefits 174,629 176,404 1.02%
4. Oversee implementation of the City’s
Capital Improvement Plan.
Materials, Supplies & Services
28,037 26,398 -5.85%
Reimbursed Expenditures (65,000) (65,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $129,566 $129,702 0.1%
PERSONNEL:
Number of FTE positions 1.77 1.77
2011 BUDGET
92
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Streets and Alleys
PROGRAM SUMMARY
The Streets Division of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of
alleys and 10 parking lots (including parking ramp) within the City for convenient day-to-day use. Also provides
street lighting, traffic signs and signals, and sidewalk repair. Maintenance includes activities such as sweeping,
patching, seal coating and curb repair. Major maintenance is scheduled on a 6 year, maintenance district rotation
basis. Routine mill/patching/paving is accomplished throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Street maintenance utilizing pavement management support information that includes prep seal coat areas
and contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three weeks, residential sweeping (spring,
summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and streetlight painting.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$121,990 $121,990 0%
EXPENDITURES:
Salaries/Wages/Benefits
363,960 365,815 0.51%
Materials, Supplies &
585,442 599,997 2.49%
Si
Capital Outlay
0 0 0%
Reimbursed Expenditures
(112,000) (112,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$716,627 $731,822 2.29%
PERSONNEL:
Number of FTE positions 4.65 4.65
2011 BUDGET
93
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides snow and ice control services of 55
miles of streets, 33 miles of alleys and 9 parking lots (including parking ramp) and economic development
properties within the city for convenient day-to-day use, and to provide safe travel and parking conditions.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE ACCOMPLISHED
ApproveApprovePercent
IN 2011;
Budget Budget Chang
1. Complete plowing/sanding operations of all
city streets, alleys, parking lots and parking
REVENUES:
$ 0 $ 0 0%
ramp with 10 hours.
2. Complete snow removal operations in
downtown areas/ramp/parking lots in efficient
EXPENDITURES:
manner to meet parking/traffic flow demands.
Salaries/Wages/Benefits
114,754 120,716 5.2%
3. Increase snow/ice maintenance activities on
residential streets.
Materials, Supplies &
90,506 84,899 -6.2%
4. Utilize snow emergency policy to maximize
safety and snow removal efforts, while
NET TAX AND GENERAL
minimizing resident conflicts.
REVENUE SUPPORTED
$205,260 $205,615 0.17%
PERSONNEL:
Number of FTE positions 1.28 1.28
PROGRAM:
Public Works – Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds
adjacent to public buildings and right-of-ways, including, seeding, fertilizing and mowing of grass, maintenance of
all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3
median flowers and irrigation is provided. Maintenance of picnic facilities and trails, trash and rubbish removal from
parks is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided
from December through February for outdoor recreational purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue grounds maintenance of all parks
FY 2010 FY 2011
including Shady Oak Beach, plus City Hall, 4
ApproveApprovePercent
well houses, Public Works garage and all
Budget Budget Chang
other City owned right-of-way.
2. Provide open skating and hockey at the
following parks: Valley, Harley Hopkins,
REVENUES:
$3,600 $3,600 0%
Oakes, Central, Interlachen, open skating
only at Hilltop and Burnes.
EXPENDITURES:
3. Expand Excelsior Boulevard landscaping;
Salaries/Wages/Benefits
$408,430 $424,533 3.94%
begin maintenance activities (mowing,
irrigation, snow removal) utilizing the
Materials, Supplies &
208,037 203,568 -2.15%
Sentence to Serve (STS) program.
NET TAX AND GENERAL
REVENUE SUPPORTED
$616,467 $624,501 1.9%
PERSONNEL:
Number of FTE positions 5.09 5.09
2011 BUDGET
94
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Tree Maintenance & Forestry
PROGRAM SUMMARY
The Forestry Division of the Public Works Department provides for the maintenance of all trees. Through the
utilization of arboricultural practices, all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for
pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related
problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2010
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree consultation
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
EXPENDITURES:
Salaries/Wages/Benefits
$126,072 $126,333 0.21%
Materials, Supplies &
85,650 84,121 -1.79%
Capital Outlay
0 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED
$211,722 $210,454 -0.6%
PERSONNEL:
Number of FTE positions 1.86 1.86
2011 BUDGET
95
RECREATION BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Miscellaneous$ -$ -$ -$ -$ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages37,73435,67334,95044,09744,9751.99%
Fringe Benefits4,9455,1594,7465,6375,390-4.38%
Materials, Supplies and Services
Operations157,594161,118153,057146,706148,6561.33%
Supplies and Materials1881591521,200700-41.67%
Capital Outlay
Improvements Other than Bldg - - - - -
Transfer Out - - - - -
Total Expenditures200,460202,108192,905197,640199,7211.05%
Indirectly Funded Amount200,460202,108192,905197,640199,7211.05%
The Recreation Department is made up of five main porgrams. They are Playground,
Ice Rink, Park Services, Joint Recreation and Skate Park.
2011 BUDGET
96
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 11 locations throughout the cities of Hopkins
and Minnetonka. Activities include outdoor games, arts and crafts, a tiny tots program, and a summer adventure
club. The summer concludes with a carnival attended by children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. To develop, promote and provide quality recreational opportunities in anticipation of and in response to the
needs and interests of the Hopkins-Minnetonka community.
2. To develop staff related goals designed to build self-esteem in children participating in the program
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits
$19,722 $20,198 2.41%
NET TAX AND GENERAL
REVENUE SUPPORTED
$19,722$20,198 2.41%
PERSONNEL:
Number of Part-time positions 22 22
PROGRAM:
Recreation – Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout the cities of Hopkins and Minnetonka. Each
site is staffed with rink attendants from mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for general skating, hockey and broomball. Approximately 30 staff are hired and trained to
supervise the outdoor ice rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. To provide quality customer service and facilities to ice rink users.
2. To ensure that all locations are adequately
FY 2010 FY 2011
staffed for each scheduled day of
Approved Approved Percent
operation
3. To hire and train a staff that is dedicated
Budget Budget Change
to providing quality customer service
EXPENDITURES:
Salaries/Wages/Benefits $12,475 $12,284 -1.53%
NET TAX AND GENERAL
REVENUE SUPPORTED
$12,475$12,284 -1.53%
PERSONNEL:
Number of Part-time positions 30 30
2011 BUDGET
97
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park services at both Burnes and Valley
Parks. Attendants manage picnic reservations, maintain restroom facilities, provide recreational equipment and
keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. To provide quality customer service and facilities to park users.
2. To ensure that facilities are open and prepared for each scheduled permitted use
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits
12,311 12,518 1.68%
Materials, Supplies & Services
500 0 -100%
NET TAX AND GENERAL
REVENUE SUPPORTED
$12,811$12,518 -2.29%
PERSONNEL:
Number of Part-time positions 4 4
PROGRAM:
Recreation – Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15
areas of interest including tennis, golf, swimming, ball skills, and arts & crafts. Youth sports leagues are offered
in basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in
soccer, softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division
oversees the operation of Shady Oak Beach, attended by over 40,000 people each summer.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011:
Approved Approved Percent
1. To develop, promote and provide quality
Budget Change
Budget
recreational opportunities in anticipation of
and in response to the needs and interest
EXPENDITURES:
of the Hopkins-Minnetonka community.
Materials, Supplies & Services
2. Complete construction of the Shady Oak
$145,000 $147,000 1.38%
Beach Community Play Area by June 1,
2011.
NET TAX AND GENERAL
REVENUE SUPPORTED $145,000$147,000 1.38%
PERSONNEL:
Number of Part-time positions 90 90
2011 BUDGET
98
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Overpass Skate Park
PROGRAM SUMMARY
The Overpass program provides skate boarders, bikers, and inline skate athletes, 10 years of age or older, with a
safe, fun, and challenging place to gather and practice their sport. The Overpass creates a healthy recreational
opportunity primarily for youth, and young adults. The Overpass is a seasonal operation, and one of only a few tier
II aggressive skate parks in the state of Minnesota. This unique park attracts a regional population in addition to
serving the residents of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
rd
1. To operate the park under a contractual operating agreement with 3 Lair Skate Parks.
2. To operate the park with favorable fees for resident and community partners.
3. To increase the number of Hopkins resident users and partner community (Minnetonka and St. Louis Park)
resident users.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $ 5,226 $ 5,365 2.66%
Materials, Supplies & Services
2,406 2,356 -2.08%
NET TAX AND GENERAL
REVENUE SUPPORTED
$7,632 $7,721 1.17%
PERSONNEL:
Number of FTE positions 0.05 0.05
2011 BUDGET
99
ACTIVITY CENTER BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Charges for Services$56,412$50,498$53,349$55,300$50,300-9.04%
Contributions5,72211,8319,7774,20010,700154.76%
Total Revenues62,13462,32963,12759,50061,0002.52%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages139,327168,128170,865171,815175,0131.86%
Fringe Benefits35,79350,47954,68153,00658,1059.62%
Materials, Supplies and Services
Professional & Technical Services29,22915,52019,09920,40020,400
Utilities and Maintenance37,15430,77129,89937,70035,700-5.31%
Operations11,0848,9217,87012,10012,100
City Support Services7,66210,86211,79310,9979,553-13.13%
Supplies and Materials22,41313,29416,10717,00019,20012.94%
Capital Outlay
Buildings & Structures - - - - -
Office Furniture and Equipment - - - - -
Total Expenditures282,663297,975310,315323,018330,0712.18%
Indirectly Funded Amount220,529235,646247,189263,518269,0712.11%
The Activity Center Department is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
2011 BUDGET
100
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Activity Center – Programming
PROGRAM SUMMARY
The Activity Center Community Use program of
FY 2010 FY 2011
the Public Works Department provides a facility
Approved Approved Percent
for residents to use for active or passive
Budget Budget Change
activities. Staff coordinates all users of the
Activity Center. The Hopkins Activity Center
REVENUES:
$63,000 $63,000 0%
also implements and coordinates the
Seasoned Adult Program, which is geared
EXPENDITURES:
towards the over 50 Hopkins population.
Salaries/Wages/Benefits
207,758 215,824 3.88%
MAJOR OBJECTIVES TO BE
Materials, Supplies & Services
56,636 58,184 2.73%
ACCOMPLISHED IN 2011:
1. Market the Hopkins Activity Center to the
Capital Outlay 0 0 0%
over 50 Hopkins population.
2. Promote the Hopkins Buy a Brick program.
NET TAX AND GENERAL
3. Increase partnerships with businesses,
REVENUE SUPPORTED
$201,394 $211,008 4.77%
civic organizations, school district and faith
community.
PERSONNEL:
4. Work closely with the Hopkins Raspberry
Number of FTE positions 3.1 3.1
Festival to promote events for the over 50
population.
PROGRAM:
Activity Center – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the Maintenance and repair of all City
Buildings. The Activity Center maintenance Budget covers the Hopkins Activity Center. In house maintenance
personnel and part time cleaning personnel maintain this Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Develop cost estimates and schedule for major HVAC upgrades in 2012 and 2013.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $17,063 $17,294 1.35%
Materials, Supplies & Services 44,961 42,169 -6.21%
Capital Outlay 0 0 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$62,024 $59,463 -4.13%
PERSONNEL:
Number of FTE positions .2 .2
2011 BUDGET
101
CITY OF HOPKINS - 2010 BUDGET
PLANNING BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Permits and Licenses$ 1,095$ 840$ 1,750$ 1,000$ 1,000
Charges for Services2,6506271,9002,0501,500-26.83%
Total Revenues3,7451,4673,6503,0502,500-18.03%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages75,74777,99190,29792,37894,5822.39%
Fringe Benefits22,64225,90931,52832,37933,8224.46%
Materials, Supplies and Services
Professional & Technical Services25,1321401112,2552,250-0.22%
Utilities and Maintenance137250249200200
Operations5,9813,8823,28110,70010,700
City Support Services975996826975828-15.08%
Supplies and Materials2,5593,1213,1382,8002,800
Total Expenditures133,173112,289129,430141,687145,1822.47%
Reimbursed Expenditures(18,778) (20,000) (20,000) (20,000) (20,000)
Net Total Expenditures114,39592,289109,430121,687125,1822.87%
Indirectly Funded Amount110,65090,822105,780118,637122,6823.41%
The Planning and Economic Development Department is made up of thee programs. They are Zoning
Activities & Enforcement, Sign & Fence Permits and Miscellaneous Planning.
2011 BUDGET
102
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Planning & Community Development – Zoning Activities, Planning & Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement Program of the Planning & Economic Development Department provides
administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Provides
administration and inspection of signs and fences and prepares various planning documents and reports necessary
to ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Develop mixed use zoning district
2. Research and develop a policy to ensure that new developments have a pedestrian-friendly design
3. Process sign & fence permit requests in a timely and expedient manner
4. Provide staff assistance to Planning Commission
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$3,050 $,2500 -18.03%
EXPENDITURES:
Salaries/Wages/Benefits
$124,757 $128,404 2.92%
Materials, Supplies & Services 16,930 16,778 -0.9%
Reimbursed Expenditures
(20,000) (20,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED
$118,637 $125,682 3.41%
PERSONNEL
:
Number of FTE positions 1.2 1.35
2011 BUDGET
103
STATE CHEMICAL ASSESSMENT BUDGET
Revenues and Revenues and Expenditures
Special Revenue Fund 203
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Intergovernmental $ 110,563 $ 96,568 $ 177,355 $ 45,000 $ 45,000
Refunds & Reimbursements- 4,203 123 - -
Total Revenues110,563 100,772 177,478 45,000 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages75,784 51,767 48,049 37,200 37,200
Materials, Supplies and Services
Professional & Technical Services2,465 2,600 2,618 2,000 2,000
Utilities and Maintenance1,977 3,050 3,111 - -
Operations19,910 26,985 11,370 - -
City Support Services4,319 4,085 3,936 4,432 3,946 -10.97%
Supplies and Materials21,016 67,924 41,161 6,360 1,854 -70.85%
Capital Outlay
Computers- 17,973 3,237 - -
Other Equipment1,914 - 17,513 - -
Total Expenditures127,385 174,385 130,996 49,992 45,000 -9.99%
Excess (deficiency) of revenue over
expenditures(16,821) (73,613) 46,482 (4,992) (0)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
2011 BUDGET
104
CITY OF HOPKINS
FUND 203 – CHEMICAL ASSESSMENT TEAM FUND
PROGRAM:
State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical
hazards for the State of Minnesota and maintenance of state owned equipment for emergency response and
training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $45,000 per year for the
training of personnel, maintenance of equipment, and purchase of supplies and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. To bring all Team Members from a Technician Level to the highest level attainable, Specialist.
2. To restructure and redefine chemical assessment team to meet the needs of the state, city and team members
needs.
FY 2009 FY 2010
Approved Approved Percent
Budget Change
Budget
REVENUES:
$45,000 $45,000 0%
EXPENDITURES:
Salaries/Wages/Benefits $37,200 $37,200 0%
Materials, Supplies & Services 12,792 7,800 -39.02%
Capital Outlay 0 0 0%
NET SOURCE (USE) OF
FUND BALANCE ($4,992) $0 -%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
105
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Special Revenue Fund 204
Projected
ActualActualActualBudgetBudgetPercent
20072008200920092010Change
Revenues
Property Taxes$28,568 $48,254 $72,244 $75,000 $125,000 73.02%
Intergovernmental- 5,000 6,792 - -
Interest earnings23,868 148 3,654 8,000 500 -86.32%
Charges for services16,724 14,912 32,934 6,000 12,000 -63.56%
Miscellaneous27,721 13,602 26,355 12,000 11,000 -58.26%
Total Revenues96,881 81,916 141,979 101,000 148,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages112,680 118,879115,758119,687118,207 -1.24%
Fringe Benefits41,866 47,455 46,565 48,202 49,047 1.75%
Materials, Supplies and Services
Professional & Technical Services28,584 15,984 38,355 30,100 44,600 48.17%
Utilities and Maintenance441 307 275 300 300
Operations5,814 15,411 14,619 6,400 6,400
City Support Services30,494 29,184 30,537 30,724 29,555 -3.80%
Supplies and Materials1,471 991 1,224 1,600 1,600
Capital Outla
y
Land Acquisition- 697,098- - 30,000
Other Improvements- - - - -
Total Expenditures221,350 925,310247,331237,013279,709 18.01%
Reimbursed Expenditures(37,500) (37,500) (40,000) (40,000) (40,000)
Net Total Expenditures183,850 887,810207,331197,013239,709 21.67%
Operating Transfer In (Out)
(61,000)(61,000) (61,000) (61,000) (61,000)
Excess (deficiency) of Revenues ove
r
Expenditures(147,969) (866,894)(126,352)(157,013)(152,209) -3.06%
The Economic Development Fund was established to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
2011 BUDGET
106
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Project Development and Coordination
PROGRAM SUMMARY
Undertake development activities not directly funded by specific project budgets. Meet with developers, property
owners and business tenants to review possible redevelopment/development activities. Recruit desirable
businesses to locate in Hopkins. Explore developer incentives aimed at promoting sustainability and active living.
MAJOR OBJECTIVES TO BE FY 2010 FY 2011
ACCOMPLISHED IN 2011
Approved Approved Percent
1. Monitor income/expenditure of Economic
Budget Change
Budget
Development fund.
2. Prepare program budget.
REVENUES:
$97,000 $146,500 51.03%
3. Facilitate redevelopment projects as
directed by the City Council.
EXPENDITURES:
Salaries/Wages/Benefits
$71,581 $72,350 1.07%
Materials, Supplies & Services
28,020 27,644 -1.34%
Operating Transfer Out
61,000 61,000 0%
NET SOURCE (USE)
OF FUND BALANCE
($63,601) ($14,494) 77.21%
PERSONNEL:
Number of FTE positions .70 .65
PROGRAM:
Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011
Approved Approved Percent
1. Ensure districts are meeting legal and
Budget Change
Budget
statutory requirements.
2. Continue to monitor all districts.
REVENUES:
$ - $ - -%
3. Coordinate development activities within
districts.
EXPENDITURES:
Salaries/Wages/Benefits $48,032 $51,924 5.9%
Materials, Supplies & Services 13,983 13,986 0.02%
Reimbursed Expenditures (40,000) (40,000) 0%
NET SOURCE (USE)
OF FUND BALANCE ($23,015) ($25,910) 12.6%
PERSONNEL:
Number of FTE positions .50 .50
2011 BUDGET
107
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Community Development Activity
PROGRAM SUMMARY
Promote the City of Hopkins by building on assets, including the small town feel, walkability and Hopkins as a
destination. Explore ways to enhance the sense of place through public art and directional signage.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Work towards the Council-approved goals and objectives.
2. Continue liaison role for City between both HBCA and Twin West Chamber.
3.
Work with Marketing Task Force to implement year four of the Think Hopkins marketing plan.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$4,000 $2,100 -50%
EXPENDITURES:
Salaries/Wages/Benefits
$47,276 $42,980 -9.09%
Materials, Supplies &
27,121 23,325 -14.0%
NET SOURCE (USE) OF
FUND BALANCE
($70,397) ($64,205) -8.8%
PERSONNEL:
Number of FTE positions 0.55 0.45
2011 BUDGET
108
REAL ESTATE PURCHASES AND SALES BUDGET
Revenues and Expenditures
Special Revenue Fund 205
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Miscellaneous$3,700$3,700$3,700$3,700$3,700
Interest2,8271,6659252,1002,100
Total Revenues6,5275,3654,6255,8005,800
Expenditures
Materials, Supplies and Services
Professional & Technical Services -1,350 - - -
Capital Outlay
Land Purchases - - - - -
Total Expenditures -1,350 - - -
Net Revenues$6,527$4,015$4,625$5,800$5,800
The Rreal Estate Purchases and Sales Fund records acquisitions and dsposition
of property with the proceeds used to improve city buildings.
2011 BUDGET
109
CITY OF HOPKINS
FUND 205 – REAL ESTATE PURCHASES & SALES FUND
PROGRAM:
Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Continue to promote and advertise the sale of surplus lots to achieve the maximum sale price.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$5,800 $5,800 0%
EXPENDITURES:
Materials, Supplies & Services $0 $0 0%
NET SOURCE
OF FUND BALANCE $5,800 $5,800 0%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
110
TIF DISTRICT 1-2 BUDGET
Revenues and Expenditures
Special Revenue Fund 211
Projected
ActualActualActualBudgetBudgetPercent
200820092010
20102011Change
Revenues
Tax Increment$50,124 $52,174 $58,259 $55,000 $55,000
Interest4,608 3,133 1,642 1,500 1,500
Transfers In- - - - -
Expenditures
Materials, Supplies and Services
Professional & Technical Services743 813 840 1,000 1,000
Operations700 775 25,266 2,000 2,000
Capital Outlay
TIF projects75,000 75,000 75,000 75,000 75,000
Total Expenditures76,443 76,588 101,106 78,000 78,000
Transfers out for debt- - - - -
Total Expenditures76,443 76,588 101,106 78,000 78,000
Excess (deficiency) of Revenues
over Expenditures(21,712) (21,281) (41,204) (21,500) (21,500)
The Tax Increment District 1-2 Fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District. The fund
records the use of tax increment receipts.
2011 BUDGET
111
CITY OF HOPKINS
FUND 211 – TAX INCREMENT DISTRICT 2-1 FUND
PROGRAM:
Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the Central Business District (CBD), north and south of Mainstreet between
thth
11 and 12 Avenues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Assist in preparation of program budget and other required documentation.
2. Prepare required State Auditor Annual Reports.
FY 2010 FY 2010
Approved Approved Percent
Budget Budget Change
REVENUES:$56,500 $56,500 0%
EXPENDITURES:
Materials, Supplies & Services
$ 78,000 $ 78,000 0%
NET SOURCE (USE) OF
FUND BALANCE
($21,500) ($21,500) 0%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
112
CITY OF HOPKINS - 2010 BUDGET
HOUSING REHABILITATION BUDGET
Revenues and Expenditures
Projected
Special Revenue Fund 213
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Intergovernmental$- $- $- $- $-
Interest Earnings26,312 11,518 4,452 20,000 3,500 -82.50%
Miscellaneous40 51 - - -
Total Revenues26,352 11,570 4,452 20,000 3,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages52,633 56,832 56,018 54,597 52,752 -3.38%
Fringe Benefits20,001 19,99719,410 19,80419,487 -1.60%
Materials, Supplies and Services
Professional & Technical Services2,344 2,028 1,558 3,160 1,660 -47.47%
Operations368 210 196 3,850 3,850
City Support Services15,309 15,549 16,376 16,797 15,743 -6.27%
Supplies and Materials1,418 971 499 1,150 1,150
Total Expenditures92,073 95,587 94,057 99,358 94,642 -4.75%
Excess (deficiency) of Revenues
over Expenditures(65,721) (84,018) (89,605) (79,358) (91,142) 14.85%
The Housing Rehabilition fund accounts for funds received from past grants. The funds
are used for administration of the housing rehabilitation programs.
2011 BUDGET
113
CITY OF HOPKINS
FUND 213 – HOUSING REHABILITATION FUND
PROGRAM:
Housing Grants -Special Projects
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Staff
st
support of housing programs such as 1 Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program. Monitor foreclosures and recommend actions as
necessary. Assist in implementation of the multi-family engagement pilot project.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE
Approved Approved Percent
ACCOMPLISHED IN 2011:
1.Continue promotion and support of various
Budget Budget Change
housing programs.
2. Investigate funding for East End/Blake
REVENUES:
$ - $ - -%
Road redevelopment, including Hennepin
County Transit Orientated Development
EXPENDITURES:
(TOD) program and Met Council Livable
Salaries/Wages/Benefits
$28,319 $23,975 -15.34%
Communities Demonstration Account.
Materials, Supplies & Services
11,630 9,900 -14.88%
NET USE OF FUND
BALANCE $39,949 $33,875 15.2%
PERSONNEL:
Number of FTE positions .3 .3
PROGRAM:
Rehab Administration
PROGRAM SUMMARY
Coordinate meetings of the Hopkins Apartment Managers Association. Serve as the City representative to Schools
and Communities in Partnership (SCIP) and other community committees and collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Continue to promote City of Hopkins vision
FY 2010 FY 2011
statement goals and objectives through
Approved Approved Percent
collaborative efforts with outside
Budget Change
Budget
groups/agencies.
REVENUES:
$0 $0 0%
EXPENDITURES:
Salaries/Wages/Benefits
$13,656 $14,392 5.39%
Materials, Supplies & Services
5,963 5,884 -1.32%
NET USE OF FUND
BALANCE
$19,619 $20,276 3.35%
PERSONNEL:
Number of FTE positions .15 .15
2011 BUDGET
114
CITY OF HOPKINS
FUND 213 – HOUSING REHABILITATION FUND
PROGRAM:
Housing Program
PROGRAM SUMMARY
Provide referrals to Housing Rehabilitation Loan/Grant programs. Monitor opportunities for new funding sources.
Provide ongoing loan servicing support. Provide staff support for annual home remodeling fair.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Investigate new funding options for housing improvement programs, especially in the areas of energy-saving,
sustainable improvements.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$20,000 $3,500 -82.5%
EXPENDITURES:
Salaries/Wages/Benefits 32,426 33,872 4.46%
Materials, Supplies &
Services 7,364 6,811 -7.51%
NET SOURCE (USE) OF
FUND BALANCE ($ 19,790) ($37,183) 87.89%
PERSONNEL:
Number of FTE positions .4 .4
2011 BUDGET
115
PARKING BUDGET
Revenues and Exenditure
ps
Special Revenue Fund 214
Projected
ActualActualActualBudgetBudgetPercent
200820092010
20102011Change
Revenues
Court Fines$13,983 $18,932 $19,775 $20,000 $20,000
Leased Parking54,851 39,374 53,199 58,000 58,000
Interest Earned9,056 4,144 1,721 7,500 4,000 -46.67%
Federal Grant- - - - -
Total Revenues77,890 62,45074,695 85,500 82,000 -4.09%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages35,158 36,629 36,174 40,342 39,664 -1.68%
Fringe Benefits6,197 6,193 6,161 6,627 6,671 0.66%
Materials, Supplies and Services
Professional & Technical Services5,298 2,862 2,900 4,650 3,700 -20.43%
Utilities and Maintenance18,689 13,829 13,715 16,650 14,150 -15.02%
Operations939 390 710 1,000 1,000
City Support Services18,399 18,671 17,746 19,740 18,358 -7.00%
Supplies and Materials3,903 5,974 3,782 4,750 4,750
Capital Outla
y
Other Improvements1,650 - 14,450 13,000 30,000 130.77%
Total Expenditures90,233 84,54895,637 106,759118,293 10.80%
Excess (deficiency) of Revenues
over Expenditures(12,343) (22,097) (20,942) (21,259) (36,293) 70.72%
The Parking Fund records the receipt of parking permits and parking fines. The revenues are used
to offset the maintenance cost of the parking lots and parking ramp and to fund the parking enforcement
officer.
2011 BUDGET
116
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking
rules are followed.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE
Approved Approved Percent
ACCOMPLISHED IN 2011:
Budget Budget Change
1. Monitor the effects of current parking
enforcement efforts and recommend
REVENUES:
$20,000 $20,000 0%
changes as needed.
2. Continue to accurately account for fine
revenues that result from parking
EXPENDITURES:
enforcement.
Salaries/Wages/Benefits
$43,156 $42,607 -1.27%
Materials, Supplies & Services
17,069 16,342 -4.26%
NET USE OF FUND
BALANCE
($40,225) ($38,949) 3.17%
PERSONNEL:
Number of FTE positions .72 .72
PROGRAM:
Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on
any questions by the general public. Provide information to the Parking Committee and the City Council on items
of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Update parking brochure and map.
2. Promote marketing plan for permit parking and municipal ramp.
3. Review funding options for future maintenance of
FY 2010 FY 2011
public lots.
ApproveApprovePercent
4. Maintain and improve public parking lots as
Budget Budget Chang
needed.
5.
Work with Public Works Department to complete
REVENUES:
analysis of public parking lots
$65,500 $62,000 0%
EXPENDITURES:
Salaries/Wages/Benefits
3,813 3,728 -2.23%
Materials, Supplies &
1,728 1,764 -0.88%
NET SOURCE OF FUND
BALANCE
$59,960 $56,509 -5.76%
PERSONNEL:
Number of FTE positions .15 .15
2011 BUDGET
117
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp.
Implement recommendations by the City Council and the Parking Committee and follow-up on any questions by the
general public. Provide information to the Parking Committee and the City Council on items of operation. Manage
the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Change
EXPENDITURES:
Materials, Supplies &
$ 27,993 $ 23,852 -14.79%
Capital Outlay
13,000 30,000 130.8%
NET USE OF FUND
BALANCE
$40,993 $53,852 -31.37%
PERSONNEL:
Number of FTE positions - -
2011 BUDGET
118
COMMUNICATIONS BUDGET
Revenues and Exenditure
ps
Special Revenue Fund 217
Projected
ActualActualActualBudgetBudgetPercent
200820092010
20102011Change
Revenues
Franchise Fees$203,285 $200,908 $200,739 $200,000 $200,000
Interest Earned13,633 6,167 2,945 5,000 4,000 -20.00%
Total Revenue216,918 207,075203,685205,000204,000 -0.49%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages10,206 11,073 24,018 25,290 25,864 2.27%
Fringe Benefits2,597 2,350 5,849 7,522 6,426 -14.57%
Materials, Supplies and Services
Professional & Technical Services29,613 27,312 27,226 30,350 48,450 59.64%
Utilities and Maintenance10,121 496 522 - -
Operations14,909 17,250 18,698 17,200 18,200 5.81%
City Support Services11,743 11,201 12,316 12,400 14,364 15.84%
Supplies and Materials5,810 827 377 750 750
Capital Outla
y
Office Furniture and Equipment31,714 58,588 25,395 20,000 26,900 34.50%
86,92086,920 86,920 86,920 86,920
Transfer Ou
t
Total Expenditures203,634 216,018201,321200,432227,874 13.69%
Excess (deficiency) of Revenues
over Expenditures13,284 (8,943) 2,363 4,568 (23,874) -622.60%
The Communication Fund (formerly known as the Cable fund) records the City's share of a five city joint
venture cable TV franchise administered under the Southwest Suburban Cable Commission.
2011 BUDGET
119
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Communication and Cable Liaison
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service,
and fraternal organizations; and other communities and government agencies. Written, verbal and visual
communication tools.
FY 2010 FY 2011
MAJOR OBJECTIVES TO BE
ApproveApprovePercent
ACCOMPLISHED IN 2011:
Budget Budget Change
1. Establish auto playback
2. Achieve goal of 600 subscribers for
REVENUES:
$165,000 $164,000 -0.61%
Connections.
3. Conduct City Survey
EXPENDITURES:
Salaries/Wages/Benefits
$ 32,812 $ 30,490 -7.08%
Materials, Supplies &
16,131 35,818 122%
Capital Outlay
20,000 25,000 25%
Transfer Out
86,920 86,920 0%
NET SOURCE (USE) OF
FUND BALANCE
$9,137 ($14,228) -255.7%
PERSONNEL:
Number of FTE positions .25 .25
PROGRAM:
Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Increase newsletter distribution to rental properties.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
EXPENDITURES:
Materials, Supplies & $ 14,830 $ 15,077 1.67%
Si
NET (USE) OF
FUND BALANCE $14,830 $15,077 1.67%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
120
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies through a web site. Also maintain the Razzle
(now called “Ask the City”) line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011:
ApproveApprovePercent
1. Increase interactivity on web site through
Budget Change
Budget
one or more of the following:
Ability to make payments via the web
REVENUES:
$ 40,000 $ 40,000 0%
Customer Response system
Ability to fill out forms on the website
EXPENDITURES:
Materials, Supplies &
$ 29,739 $ 30,869 3.8%
Capital Outlay
0 1,900 0%
NET SOURCE (USE) OF
FUND BALANCE
$ 10,261 $ 7,231 -29.53%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
121
DEPOT BUDGET
Revenues and Exenditure
ps
Special Revenue Fund 219
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Intergovernmental$- $- $4,500 $4,000 $10,000 150.00%
Leases and Rentals53,287 52,626 51,064 52,500 52,000 -0.95%
Concessions & Merchandise Sales847 588 144 500 1,000 100.00%
Donations & Contributions5,251 2,905 2,735 4,000 7,000 75.00%
Private Foundation Grants35,000 20,000 20,000 40,000 45,000
Interest3,111 785 44 1,000 900
Miscellaneous6,599 8,568 10,213 8,000 7,000
Total Revenues104,095 85,473 88,700 110,000122,900 11.73%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages60,590 56,743 57,336 59,204 66,797 12.83%
Fringe Benefits20,369 17,436 16,418 17,254 19,009 10.17%
Materials, Supplies and Services
Professional & Technical Services16,451 9,946 7,831 7,250 3,750 -48.28%
Utilities and Maintenance12,051 12,442 14,787 13,260 8,760 -33.94%
Operations9,128 10,401 7,329 19,900 12,050 -39.45%
City Support Services2,731 2,771 2,537 2,827 2,901 2.62%
Supplies and Materials12,442 4,607 1,510 3,800 3,600 -5.26%
Capital Outla
y
Improvements8,067 15,466 - 8,000 - -100.00%
Total Expenditures141,828 129,811 107,747 131,495 116,867 -11.12%
Excess (deficiency) of Revenues
over expenditures(37,734) (44,338) (19,047) (21,495) 6,033 -128.07%
The Depot Coffee House Fund accounts for the operations of the coffee house
business and teen cener operations. Addional grant funds support these operations.
2011 BUDGET
122
CITY OF HOPKINS
FUND 219 – DEPOT FUND
PROGRAM:
Teen Center
PROGRAM SUMMARY:
Depot Mission
To provide a place of community and learning in which student involvement and
youth development are encouraged in a chemically-free environment
Depot staffing and programs are funded primarily through contractual coffee house operations, admission fees,
rentals, gifts and grants. The Depot programs are intended to offer youth creativity and leadership opportunities,
strengthening their involvement in community activities, and nurturing their growth and development as citizens
through interaction with peers, the public, and community partners. The Depot Board and The Partners Advisory
Team, consisting of students, community members, community business partners, City, Hopkins School District,
and Three Rivers Park District representatives, guide and support site and programming decisions.. The
facility/grounds serve as a Trailhead for Three Rivers Park District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Provide a chemical-free, enjoyable environment for teens.
2. Maintain youth engagement programming at the Depot.
3. Support additional youth-initiated projects.
4. Promote partnerships with the Depot in the arts community, with area students, and youth allies.
5. Launch the generation solar project.
6. Complete contract agreements between the city of Hopkins and the Depot Express.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$110,000 $122,900 11.73%
EXPENDITURES:
Salaries/Wages/Benefits
$76,458 $85,806 12.23%
Materials, Supplies &
47,037 37,061 -21.2%
Capital Outlay
8,000 0 -100%
NET SOURCE (USE) OF
FUND BALANCE
($21,495) $33 100.2%
PERSONNEL:
Number of FTE positions 1.5 1.5
2011 BUDGET
123
TIF DISTRICT 2-1 BUDGET
Revenues and Expenditures
Special Revenue Fund 221
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increment$425,892$601,604$ -$ -$ -
Interest(1,408) 521 1,000 100 100
Total Revenues424,484 602,125 1,000 100 100
Expenditures
Materials, Supplies and Services
Professional & Technical Services2,3132,9512,3213,0003,000
Operations15,44410,60110,8489,2699,269
Capital Outlay
TIF projects198,522254,862 - - -
Total Expenditures216,278268,41413,16912,26912,269
Transfers out for debt214,000214,000212,000 - -
Total Expenditures430,278482,414225,16912,26912,269
Excess (deficiency) of Revenues
over Expenditures(5,794) 119,712 (224,169) (12,169) (12,169)
The Tax Increment 2-1 Fund is the redevelopment of an office/warehouse within
the project area. The fund records the use of tax increment receipts.
2011 BUDGET
124
CITY OF HOPKINS
FUND 221 – TAX INCREMENT 2-1 FUND
PROGRAM:
Improvement of County Road 3 and former Minneapolis Moline.
PROGRAM SUMMARY
th
Coordinate redevelopment activity of former Minneapolis Moline property on 11 Av., south of Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$1,000 $100 -90%
EXPENDITURES:
Materials, Supplies &
Services $13,848 $12,269 -11.4%
Capital Outlay 0 0 0%
Transfer Out – Debt Service 212,000 0 -100%
NET SOURCE (USE) OF
FUND BALANCE ($224,848) ($12,169) -94.59%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
125
TIF DISTRICT 2-6 BUDGET
Revenues and Expenditures
Special Revenue Fund 226
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increment$8,420 $8,764 $10,320 $10,400 $10,500 0.96%
Interest394 296 22 350 300 -14.29%
Miscellaneous10,604 10,292 8,741 8,624 8,524 -1.16%
Total Revenues19,418 19,352 19,083 19,374 19,324 -0.26%
Expenditures
Materials, Supplies and Services
Professional & Technical Services389 415 410 400 400
Operations845 860 1,500 1,500 1,500
Capital Outlay
TIF projects- - - - -
Total Expenditures1,234 1,275 1,910 1,900 1,900
Transfers out for debt- - - - -
Total Expenditures1,234 1,275 1,910 1,900 1,900
Excess of Revenues over Expenditures18,184 18,076 17,173 17,474 17,424 -0.29%
The Tax Increment 2-6 Fund is the handicapped housing development.
The funds records the use of tax increment receipts.
2011 BUDGET
126
CITY OF HOPKINS
FUND 226 – TAX INCREMENT 2-6 FUND
PROGRAM:
SonomaHandicap Housing Project
PROGRAM SUMMARY
th
Coordinate redevelopment of northwest corner of 5 Avenue and Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$19,374 $19,324 -0.26%
EXPENDITURES:
Materials, Supplies &
$ 1,900 $ 1,900 0%
NET SOURCE OF FUND
BALANCE
$17,474 $17,424 -0.29%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
127
TIF DISTRICT 2-9 BUDGET
Revenues and Expenditures
Special Revenue Fund 229
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increment$139,338$149,998$153,215$160,000$150,000-6.25%
Intergovernmental - Mkt Value Credit10,3339,6149,73810,5009,800-6.67%
Development Fees - - - - -
Interest9,8015,3282,6584,0005,00025.00%
Total Revenues159,472164,939165,612174,500164,800-5.56%
Expenditures
Materials, Supplies and Services
Professional & Technical Services1,5081,5861,5701,5001,500
Operations2,9873,2274,6964,6964,539-3.34%
Transfers out for debt133,000133,000134,000134,000119,000-11.19%
Total Expenditures137,495137,812140,266140,196125,039-10.81%
Excess (deficiency) of Revenues
over Expenditures21,977 27,127 25,345 34,304 39,761 15.91%
The Tax Increment District 2-9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
2011 BUDGET
128
CITY OF HOPKINS
FUND 229 – TAX INCREMENT 2-9 FUND
PROGRAM:
Redevelopment Area – Oaks of Mainstreet.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Change
REVENUES:
$174,500 $164,800 -5.56%
EXPENDITURES:
Materials, Supplies &
$ 6,196 $ 6,039 -2.53%
Transfer Out – Debt Service -
133,000 119,000
NET SOURCE (USE) OF
FUND BALANCE
$35,304 $39,761 15.91%
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
129
TIF DISTRICT 2-11 BUDGET
Revenues and Expenditures
Projected
Special Revenue Fund 231
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increment$466,611$772,288$1,587,598$600,000$1,580,000163.33%
Interest12,9574,5172,5225,0003,000-40.00%
Miscellaneous37,2658,2981,630 - -
Total Revenues516,833785,1031,591,750605,0001,583,000161.65%
Expenditures
Materials, Supplies and Services
Professional & Technical Services38,96512,3239,5782,5006,800172.00%
Operations25,24430,42833,02633,02634,7235.14%
Capital Outlay
TIF projects - - - - -
Transfers out 188,000188,000188,000188,000188,000
Total Expenditures252,208230,751230,604223,526229,5232.68%
Excess (deficiency) of Revenues
over Expenditures264,624 554,352 1,361,146 381,474 1,353,477 254.80%
The Tax Increment District 2-11 fund is the SuperValu and Super Value North Annex redevelopment.
This fund records the use of tax increments and bond proceeds.
2011 BUDGET
130
CITY OF HOPKINS
FUND 231 – TAX INCREMENT 2-11 FUND
PROGRAM:
Redevelopment Area – North Annex Property
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Distribute PAYG financing to developer as scheduled.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
REVENUES:
$605,000 $1,583,000 161.5%
EXPENDITURES:
Materials, Supplies & Services
$ 35,526 $ 41,523 16.88%
Capital Outlay
- - -%
Pay-As-You-Go Debt Service
211,600 1,341,975 534.2%
Transfer Out – Debt Service
188,000 188,000 0%
NET SOURCE (USE) OF
BALANCE
$169,874 $11,502 92.23%
PERSONNEL:
Number of FTE positions 0 0
Super Valu Development
Excelsior Crossings Development
2011 BUDGET
131
TIF 1-3 5TH AVENUE FLATS
Revenues and Expenditures
Special Revenue Fund 232
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increments$1,785 $1,944 $19,117 $2,400 $19,100 695.83%
Interest(1,574) (2,971) (1,626) - -
Development Fees- - - - -
Other Miscellaneous123,387 84,084 10,929 - 3,000
Transfer In- - - - -
Total Revenues123,598 83,057 28,420 2,400 22,100 820.83%
Expenditures
Materials, Supplies and Services
Professional & Technical Services144,384 86,648 14,422 7,850 6,250 -20.38%
Operations- - - - -
Capital Outlay
TIF Projects- - - - -
Total Expenditures144,384 86,648 14,422 7,850 6,250 -20.38%
Excess of Revenues
over Expenditures$(20,786) $(3,591) $13,998 $(5,450) $15,850 -390.83%
TIF 1-3 is the redevelopment of a block within the downtown district.
The fund records the costs and reimbursement of project expenses.
2011 BUDGET
132
CITY OF HOPKINS
FUND 232 – TAX INCREMENT 1-3 FUND
th
PROGRAM:
Redevelopment Area –6 & Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, north of Mainstreet into mixed-use condo & retail
property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on project implementation.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$2,400 $22,100 820.8%
EXPENDITURES:
Materials, Supplies &
$ 7,850 $ 6,250 -20.4%
Capital Outlay
0 0 -100%
Transfer Out – Debt Service
- - -%
NET SOURCE OF FUND
BALANCE
($ 5,450) $ 15,850 390%
PERSONNEL:
Number of FTE positions 0 0
Proposed Fifth
Avenue Flats project
2011 BUDGET
133
TIF 1-4 MARKETPLACE II
Revenues and Expenditures
Special Revenue Fund 233
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Tax Increments$516 $- $- $1,200 $- -100.00%
Interest117 (183) (228) - -
Development Fees- - - - -
Miscellaneous- - 26,108 - 13,500
Transfers In- - - - -
Total Revenues633 (183) 25,880 1,200 13,500 1025.00%
Expenditures
Materials, Supplies and Services
Professional & Technical Services2,273 21,184 10,168 2,850 16,350 473.68%
Operations- - - - -
Capital Outlay
TIF Projects- - - - -
Total Expenditures2,273 21,184 10,168 2,850 16,350 473.68%
Excess of Revenues
over Expenditures$(1,640) $(21,367) $15,711 $(1,650) $(2,850) 72.73%
The Tax Increment District 1-4 Fund is the redevelopment of several blocks of the downtown
business district into a housing and retail development.
This fund records the tax increment revenues.
2011 BUDGET
134
CITY OF HOPKINS
FUND 233 – TAX INCREMENT 1-4 FUND
PROGRAM:
Redevelopment Area –Marketplace II
PROGRAM SUMMARY
Redevelopment of property between Marketplace and Main into mixed-use condo & retail property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on implementation of project.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$ 1,200 $ 13,500 1025%
EXPENDITURES:
Materials, Supplies &
$ 2,850 $ 16,350 473.7%
Capital Outlay
0 0 0%
Transfer Out – Debt Service
- - 0%
NET SOURCE (USE) OF
FUND BALANCE
($ 1,650) ($ 2,850) 72.7%
PERSONNEL:
Number of FTE positions 0 0
Proposed Marketplace & Main project
2011 BUDGET
135
ARTS CENTER
Revenues and Exenditure
ps
Special Revenue Fund 250
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Current Services$328,632 $309,391 $311,576 $328,551 $322,092 -1.97%
Intergovernmental Revenue25,000 - - - 50,000
Grants- 3,500 54,819 8,800 42,000 377.27%
Interest- - - - -
Charges for Service339 - - - -
Other Revenues218,650 114,882 141,217 324,750 233,200 -28.19%
Transfers In147,920 147,920 147,920 147,920 147,920
Total Revenues720,541 575,693 655,531 810,021 795,212 -1.83%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages280,357 287,374 287,915 291,113 297,321 2.13%
Fringe Benefits80,399 81,323 82,473 83,843 87,943 4.89%
Materials, Supplies and Services
Professional & Technical Services78,781 121,545 179,449 183,075 192,500 5.15%
Utilities and Maintenance70,602 73,658 65,543 78,860 71,925 -8.79%
Operations66,078 52,980 82,770 92,130 103,221 12.04%
City Support Services13,489 13,451 13,878 13,980 13,083 -6.42%
Supplies and Materials37,468 30,643 29,108 33,375 28,950 -13.26%
Interest Expense12,502 147 - - -
Capital Outlay
Equipment8,661 - - - -
Total Expenses648,337 661,121 741,137 776,376 794,943 2.39%
Excess (deficiency) of Revenues
over Expenditures72,204 (85,428)(85,605) 33,645 269 -99.20%
The Arts Center accounts for the maintenance, operation, programming and promotion of the
Hopkins Center for the Arts
2011 BUDGET
136
CITY OF HOPKINS
FUND 250 – ARTS CENTER FUND
PROGRAM:
Facility Operations and Programming & Promotions
PROGRAM SUMMARY
The goal of this program is to engage and involve residents, and enhance the lives of our citizens through
managing, maintaining, scheduling, programming, promoting, and utilizing the Arts Center as a focal point for arts,
education, and community gathering.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011:
1. Develop collaborative efforts with tenants, partners, business community, and residents that meet City
Strategic Plan goals, while enhancing the sustainability of the Arts Center.
2. The Friends of the Hopkins Center for the Arts will address their mission by (1) increasing the revenue
generated by the Hopkins Arts Festival or adding a second event, and (2) identifying a compelling case for
support and increasing membership and sponsorship support.
3. Build participation in both performance arts series presented by the Arts Center and strengthen the visual arts
program through increasing community involvement and providing resources for area artists.
4. Operate a budget to maximize revenues.
FY 2010 FY 2011
ApproveApprovePercent
Budget Budget Chang
REVENUES:
$810,021 $795,212 -1.83%
EXPENDITURES:
Salaries/Wages/Benefits
$374,956 $385,264 2.75%
Materials, Supplies &
401,420 409,679 2.06%
Capital Outlay
0 0 0%
NET SOURCE OF FUND
BALANCE
$ 33,645 $ 269 -99.2%
PERSONNEL:
Number of FTE positions 5.93 5.93
Actual Actual Budget
SELECTED WORK 2009 2010 2011
INDICATORS
1. Total visits to the Arts 203,100 215,320 218,000
Center
2. Number on Art Center 6,550 6,812 7,000
mailing list
3. Friends membership total 420 505 525
2011 BUDGET
137
EQUIPMENT REPLACEMENT BUDGET
Revenues and Expenses
Internal Service Fund 602
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Current Services$287,127$287,463$292,867$292,868$302,0093.12%
Intergovernmental Revenue12,154 - - - -
Interest Earnings37,37718,5196,72025,00015,000-40.00%
Miscellaneous16,15062,80311,76618,00018,000
Total Revenues352,808368,785311,353335,868335,009
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services3,7432,0002,0002,0002,000
Utilities and Maintenance11,82111,61410,94317,40015,000-13.79%
City Support Services8,28910,20210,79810,79811,5476.94%
Total Operating Expenses23,85323,81623,74130,19828,547-5.47%
Non-operating expenses405,639479,987462,443405,000436,2507.72%
Total Expenses429,492503,803486,183435,198464,7976.80%
Net Income (Loss)(76,685) (135,018) (174,831) (99,330) (129,788) 30.66%
Capital1,109,014185,568387,500387,500282,100
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billed to the various
departments.
2011 BUDGET
138
CITY OF HOPKINS
FUND 602 – EQUIPMENT REPLACEMENT FUND
PROGRAM:
Equipment Replacement
FY 2010 FY 2011
PROGRAM SUMMARY Approved Approved Percent
Coordinate and review twenty-year equipment Budget Budget Change
replacement plan on an annual basis. The
objective of this fund is to stabilize the required
REVENUES:
$335,868 $335,009 -0.26%
funding on an annual basis while enabling the
fund to purchase scheduled equipment
EXPENDITURES:
replacement without issuing bonds.
Materials, Supplies &
Services $ 30,198 $ 28,547 -5.47%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
Depreciation 405,000 436,250 7.72%
1. Update 5-year Equipment Replacement
Debt Service
18,658 16,901 -9.41%
Plan.
NET SOURCE (USE)
2. Analyze future needs.
OF EQUITY
($117,988) ($146,689) 24.3%
3. Review revenue structure to accommodate
equipment needs as identified in the long-
Capital Purchases $387,500 $282,100 -27.2%
range 20-year plan.
PERSONNEL:
Number of FTE positions 0 0
2011 BUDGET
139
WATER BUDGET
Revenues and Expenses
Enterprise Fund 703
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Current Services$1,136,765 $1,271,316 $1,256,500 $1,399,000 $1,399,000
Permits743 1,495 864 2,000 2,000
Interest Earnings(5,974) (3,173) (2,951) 11,000 - -100.00%
Miscellaneous51,103 66,579 85,789 48,000 110,464 130.13%
Total Revenues1,182,637 1,336,2171,340,2021,460,0001,511,464 3.52%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages289,514 275,940 265,280 191,373 224,537 17.33%
Fringe Benefits108,363 95,199 103,766 93,640 92,901 -0.79%
Materials, Supplies and Services
Professional & Technical Services72,138 48,089 28,068 41,800 46,800 11.96%
Utilities and Maintenance311,258 206,405 193,791 205,200 220,700 7.55%
Operations9,414 10,238 8,188 21,450 22,460 4.71%
City Support Services217,470 225,710 224,875 217,236 223,788 3.02%
Supplies and Materials66,760 72,227 71,071 65,500 75,900 15.88%
Depreciation209,441 218,513 228,635 209,000 228,600
Total Operating Expenses1,284,358 1,152,3211,123,6741,045,1991,135,686 8.66%
Non-operating expenses105,941 99,014 101,678 102,170 91,025 -10.91%
Total Expenses1,390,299 1,251,3351,225,3531,147,3691,226,711 6.92%
Net Income (Loss)(207,662) 84,882 114,849 312,631 284,753 -8.92%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
2011 BUDGET
140
CITY OF HOPKINS
FUND 703 – WATER FUND
PROGRAM:
Pumps & Wells
PROGRAM SUMMARY
FY 2010 FY 2011
The Pumps & Wells program of the Water Utility
ApproveApprovePercent
Fund provides maintenance to the City’s water
Budget Budget Chang
well pumping system so that a continued supply
of potable water is furnished to water customers
OPERATING REVENUES:
$2,000 $2,000 0%
at the most reasonable cost. Water supply must
be maintained at proper levels, as well as
OPERATING EXPENSES:
bacterial free. Metering devices are also
Salaries/Wages/Benefits
$114,177 $121,534 6.44%
maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Materials, Supplies & Services
455,706 503,566 10.5%
IN 2011
Produce water supply sufficient to meet the needs
Operating Income (Loss)
(563,883) (623,100) 10.5%
of 17,000 people.
1. Flush and check all hydrants annually.
NON-OPERATING
0 0 0%
2. Check all wells each day.
3. Test samples each month to ensure safe
NET INCOME (LOSS)
($563,883) ($623,100)10.5%
water supply.
4. Well # 1 emergency generator installation &
valve up grade.
PERSONNEL:
5. Re-roofWell # 5
Number of FTE positions 1.31 1.31
6. Install dehumidifiers in # 4 Treatment Plant
7. Paint High Service Pump Room
PROGRAM:
Water Distribution
PROGRAM SUMMARY
FY 2010 FY 2011
The Water Distribution program of the
Approved Approved Percent
Water Utility Fund provides maintenance
Budget Budget Change
to the City’s water system so that a
continued supply of potable water is
OPERATING REVENUES:
$1,399,000 $1,399,000 0%
furnished to water customers at the most
reasonable cost. Water supply must be
maintained at proper levels, as well as OPERATING EXPENSES:
bacterial free. Metering devices are also
Salaries/Wages/Benefits
$170,836 $195,904 14.7%
maintained.
Materials, Supplies & Services
314,480 344,682 9.6%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
Operating Income (Loss)
913,684 858,414 -6.05%
Produce water supply sufficient to meet
the needs of 17,000 people.
NON-OPERATING
55,000 110,464 100.8%
1. Flush and check all hydrants
NON-OPERATING EXPENSES:
annually.
102,170 91,025 -10.9%
2. Test samples each month to ensure
safe water supply.
NET INCOME (LOSS)
$866,514 $877,853 1.31%
3. Ensure all affected customers are
given adequate notice of all
Construction:
448,000 75,000 -83.3%
scheduled water shut offs, both by the
PERSONNEL:
city and contractors.
Number of FTE positions 1.8 1.8
4. Reduce copper levels at taps to
comply with Safe Drinking Water Act.
5. Complete one fifth of residential meter upgrade program
6. Start Fire Hydrant head up grade to Storz connection
7. Install new valves & Hydrants in new construction areas.
2011 BUDGET
141
SANITARY SEWER BUDGET
Revenues and Expenses
Projected
ActualActualActualBudgetBudgetPercent
20082009201020102011
Change
Revenues
Current Services$1,453,243$1,579,718$1,794,813$1,938,000$2,052,0005.88%
Permits5,1093552308,0001,000-87.50%
Interest Earnings(3,378) (6,162) 2,256 - 1,000
Miscellaneous16,12218,64517,54218,00018,000
Total Revenues1,471,0961,592,5551,814,8411,964,0002,072,0005.50%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages165,630179,515162,844207,014215,7584.22%
Fringe Benefits57,51251,31772,66793,90297,1093.42%
Materials, Supplies and Services
Professional & Technical Services49,68027,24743,50651,10055,7009.00%
Utilities and Maintenance30,51128,60822,08170,550105,55049.61%
Operations1,075,8331,108,6041,154,7461,172,3041,158,393-1.19%
City Support Services210,365177,318183,584188,601171,194-9.23%
Supplies and Materials18,63222,33117,23725,80026,0000.78%
Depreciation139,774140,017145,096140,500146,1254.00%
Total Operating Expenses1,747,9361,734,9571,801,7611,949,7711,975,8291.34%
Non-operating expenses50,00050,00050,00050,00050,000
Total Expenses1,797,9361,784,9571,851,7611,999,7712,025,8291.30%
Net Income (Loss)(326,840) (192,401) (36,921) (35,771) 46,171 -229.07%
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here.
2011 BUDGET
142
CITY OF HOPKINS
FUND 707 – SEWER FUND
PROGRAM:
Lift Stations
FY 2010 FY 2011
Approved Approved Percent
PROGRAM SUMMARY
Budget Budget Change
The Lift Stations program of the Sewer
Utility Fund provides maintenance and
OPERATING REVENUES:
$1,938,000 $2,052,000 5.9%
repairs to the City’s sanitary sewer lift
station system. The system is comprised
OPERATING EXPENSES:
of 6 sanitary sewer lift stations that pump
sewage to the Metro Sewer System for
Salaries/Wages/Benefits
$173,148 $179,790 3.8%
disposal.
Materials, Supplies & Services
252,355 258,836 2.6%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
Operating Income (Loss)
1,512,497 1,613,374 6.7%
1. Mechanically clean 33% of sanitary
sewer lines in the City.
NON-OPERATING
0 0 -100%
2. Check daily the operation of sanitary
NON-OPERATING
0 0 0%
sewer lift stations and repair as
needed.
3. Inform neighborhoods prior to
NET INCOME (LOSS)
$1,512,497 $1,613,374 6.7%
scheduled sanitary sewer line
maintenance.
PERSONNEL:
4. Verify accuracy and implement new
Number of FTE positions 1.87 1.87
utility mapping system.
PROGRAM:
Collection & Disposal
PROGRAM SUMMARY
The Collection & Disposal program of the Sewer Utility Fund provides maintenance to the City’s sanitary sewer
system. The system is comprised of sewers, manholes, and lift stations so that sewage may be transported to the
Metro Sewer System for disposal.
FY 2010 FY 2011
Approved Approved Percent
MAJOR OBJECTIVES TO BE
Budget Budget Change
ACCOMPLISHED IN 2011
1. Mechanically clean 33% of sanitary
OPERATING REVENUES:
$26,000 $19,000 -26.9%
sewer lines in the City plus monthly
checks of manholes in problem
OPERATING EXPENSES:
areas.
Salaries/Wages/Benefits $127,768 $133,077 4.2%
2. Inform neighborhoods prior to
scheduled sanitary sewer line
Materials, Supplies & Services 1,396,500 1,404,126 0.6%
maintenance.
3. Verify accuracy and implement new
Operating Income (Loss) (1,498,268) (1,518,203) 1.3%
utility mapping system.
4 Repair or replace manhole cover &
NON-OPERATING
casting as needed.
REVENUES:0 1,000 0%
5. Line & repair sewer mains as needed
NON-OPERATING EXPENSES: 50,000 68,475 36.9%
per T.V. reports, also repair of
manhole sructures.
NET INCOME (LOSS) ($1,548,268) ($1,585,678) 2.5%
Construction 340,000 100,000 70.6%
PERSONNEL:
Number of FTE positions 1.57 1.57
2011 BUDGET
143
REFUSE BUDGET
Revenues and Expenses
Projected
Enterprise Fund 717
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Current Services$688,494$ 796,263$ 815,840$ 837,030$ 887,3706.01%
County Grant24,77624,58134,19523,50049,000108.51%
Interest Earnings8,4105,0103,4656,0005,000-16.67%
Miscellaneous24,77625,36736,3526,50011,00069.23%
Total Revenues746,456851,221889,853873,030952,3709.09%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages166,131184,681145,443240,299241,2240.38%
Fringe Benefits56,64561,06553,77891,91395,6224.04%
Materials, Supplies and Services
Professional & Technical Services108,853127,842113,279116,850123,5805.76%
Utilities and Maintenance49,16333,50834,81131,90031,900
Operations135,840123,882125,420144,430145,7800.93%
City Support Services147,687158,642160,751165,686165,8880.12%
Supplies and Materials57,12249,41158,22843,60054,00023.85%
Depreciation47,07947,49045,97247,50047,000-1.05%
Total Operating Expenses768,520786,522737,682882,178904,9942.59%
Non-operating expenses25,00025,00025,00025,00025,000
Total Expenses793,520811,522762,682907,178929,9942.52%
Net Income (Loss)(47,064) 39,699 127,171 (34,148) 22,376 -165.53%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
2011 BUDGET
144
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Bulk Collection
FY 2010 FY 2011
ApproveApprovePercent
PROGRAM SUMMARY
dd
The Bulk Collection program of the Refuse
Budget Budget Chang
Utility Fund provides bulk item pickup for larger
e
items, which are scheduled on a call-in basis on
Thursdays throughout the year. A bulk item
OPERATING REVENUES:
$15,000 $15,000 0%
drop off event is provided twice per year (spring
& fall).
OPERATING EXPENSES:
Salaries/Wages/Benefits $15,776 $15,609 -1.06%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
Materials, Supplies & Services 30,801 28,909 -6.14%
1. Review and expand user fee based system.
(Council Approval Required)
Operating Income (Loss) (31,577) (29,518) 6.52%
2. Improve drop off procedures and increase
efficiency at our bi-annual drop offs.
NON-OPERATING
REVENUES:- - -%
NON-OPERATING EXPENSES: - - -%
NET LOSS ($31,577) ($29,518) 6.52%
PERSONNEL:
Number of FTE positions 0.26 0.26
PROGRAM:
Yard Waste/Leaf Collection
FY 2010 FY 2011
PROGRAM SUMMARY
Approved Approved Percent
The Yard Waste/Leaf Collection program of
the Refuse Utility Fund provides yard waste
Budget Change
Budget
and leaf collection weekly mid-April through
November with a rear load refuse truck or
OPERATING REVENUES:
$13,500 $13,500 0%
1-ton truck. (Subject to change upon
Council review.) A free drop-off site is
OPERATING EXPENSES:
available to Hopkins residents twice a
Salaries/Wages/Benefits
$52,379 $52,573 0.37%
week.
Materials, Supplies & Services
38,582 36,600 -5.14%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
Operating Income (Loss) (77,461) (75,673) -2.31%
1. Continue to explore ways to improve
our user fee based system.
NON-OPERATING REVENUES:
(Council Approval Required)
- - -%
2. Monitor usage of free residential drop
NON-OPERATING EXPENSES:
- - -%
off site.
3. Track impact of curbside fee increase.
NET INCOME (LOSS)
($77,461) ($75,673) -2.31%
PERSONNEL:
Number of FTE positions 0.62 0.62
2011 BUDGET
145
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Recycle
FY 2010 FY 2011
PROGRAM SUMMARY
ApproveApprovePercent
The Recycle program of the Refuse Utility
Budget Budget Chang
Fund provides the recycling coordination for
contract collection (2,990 units) in City
service area and administration in remaining
OPERATING REVENUES:
$131,010 $131,010 0%
areas of the City. Recycling materials are
collected single stream (no sorting) from a
OPERATING EXPENSES:
wheeled recycling cart by a contracted
Salaries/Wages/Benefits
$33,672 $34,446 2.3%
hauler.
Materials, Supplies & Services
143,517 158,872 10.7%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2011
1. Monitor the Single Stream Recycling
Operating Income (Loss)
(46,179) (62,308) 52.9%
Program and work with residents to
increase the volume of waste recycled.
NON-OPERATING
24,000 54,000 125%
2. Continue to promote waste abatement
NON-OPERATING EXPENSES:
- - -%
through public awareness campaigns
and educational presentations.
NET INCOME (LOSS)
($22,179) ($8,308) 62.5%
PERSONNEL:
Number of FTE positions 0.41 0.41
PROGRAM:
Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse
FY 2010 FY 2011
Utility Fund provides the collection of
ApproveApprovePercent
curbside brush weekly on a call-in basis on
Budget Budget Chang
Tuesdays throughout the year. Free yard
waste/brush drop off is offered two times per
week from mid-May through November.
OPERATING REVENUES:
$ - $ - -%
(Subject to change upon Council review.)
OPERATING EXPENSES:
MAJOR OBJECTIVES TO BE
Salaries/Wages/Benefits
$55,035 $55,771 1.3%
ACCOMPLISHED IN 2011
1. Continue to explore ways to improve our
Materials, Supplies & Services
33,556 33,376 -0.54%
user fee based system. (Council
Approval Required)
Operating Income (Loss)
(88,591) (89,147) 0.6%
2. Monitor impact of curbside brush pick-up
fee increase on program usage.
NON-OPERATING
- - -%
1. Continue free residential drop off
NON-OPERATING EXPENSES:
- - -%
system.
NET INCOME (LOSS)
($88,591) ($89,147) 0.6%
PERSONNEL:
Number of FTE positions 0.655 0.655
2011 BUDGET
146
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection. Residential Refuse is
collected from roll out carts with a fully automated truck on one of four designated route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations and communicating with residents.
FY 2010 FY 2011
Approved Approved Percent
Budget Budget Change
OPERATING REVENUES:
$683,520 $733,860 7.36%
OPERATING EXPENSES:
Salaries/Wages/Benefits
$175,350 $178,447 1.77%
Materials, Supplies & Services 303,510 310,391 2.27%
Operating Income (Loss) 204,660 245,042 19.7%
NON-OPERATING REVENUES:
6,000 5,000 -16.7%
NON-OPERATING EXPENSES:
25,000 25,000 0%
NET INCOME (LOSS) $185,660 $225,022 21.2%
Capital Outlay:
0 0 0%
PERSONNEL:
Number of FTE positions 2.095 2.095
2011 BUDGET
147
STORM SEWER BUDGET
Revenues and Expenses
Projected
Enterprise Fund 740
ActualActualActualBudgetBudgetPercent
20102011
200820092010Change
Revenues
Current Services$725,028$800,843$803,889$810,140$810,1400.78%
Interest Earnings10,209 5,302 1,361 10,000 5,000 634.72%
Total Revenues735,238806,145805,250820,140815,1401.85%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages33,38226,18234,44332,98233,234-4.24%
Fringe Benefits11,03710,32811,74511,55611,483-1.61%
Materials, Supplies and Services
Professional & Technical Services2,8501,3581,4089,0009,000539.20%
Utilities and Maintenance3,6443,4674,7737,00024,00046.64%
City Support Services82,05680,10476,77076,75976,740-0.01%
Supplies and Materials5798909461,0001,0005.70%
Depreciation190,091190,461198,860190,500198,900
Total Operating Expenses323,639312,789328,945328,797354,357-0.05%
Non-operating expenses118,956105,63790,57397,43971,3707.58%
Total Expenses442,595418,426419,518426,236425,7271.60%
Net Income292,642387,719385,732393,904389,4132.12%
The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
2011 BUDGET
148
CITY OF HOPKINS
FUND 740 – STORM SEWER FUND
PROGRAM:
Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to
assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water & Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2011
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage
ditch maintenance.
2. Continue reviewing overall city storm water drainage system and meet all requirements of city’s National
Pollution Discharge Elimination System (NPDES), Phase II Storm Water Pollution Prevention Plan (SWPPP).
3. Begin construction of watershed-funded Nine Mile Creek stream bank stabilization and habitat enhancement
project.
4. Continue grit chamber cleaning
FY 2010 FY 2011
5. Clean catch basins and inspect for
Approved Approved Percent
repair.
Budget Budget Change
OPERATING REVENUES:
$810,140 $810,140 0%
OPERATING EXPENSES:
Salaries/Wages/Benefits $44,538 $44,717 0.4%
Materials, Supplies & Services 284,259 309,640 8.9%
Operating Income 481,343 455,783 -5.3%
NON-OPERATING REVENUES:
10,000 5,000 -50%
NON-OPERATING EXPENSES:
97,439 71,370 -26.7%
NET INCOME
$393,904 $389,413 -1.14%
Construction
264,000 100,000 -62.1%
PERSONNEL:
Number of FTE positions .46 .46
2011 BUDGET
149
PAVILION
Revenues and Expenses
Projected
Enterprise Fund 747
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Rental$285,701 $297,243 $291,000 $291,000 $296,000 1.72%
Interest Earnings3,097 2,529 - - 1,000
Miscellaneous72,944 70,984 75,650 75,650 74,850 -1.06%
Total Revenues361,742 370,757366,650366,650371,850 1.42%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages159,713 164,692 162,231 164,727 169,467 2.88%
Fringe Benefits49,329 42,555 47,015 46,791 48,347 3.33%
Total Salaries and Wages209,042 207,247209,246211,518217,814 2.98%
Materials, Supplies and Services
Professional & Technical Services5,585 4,845 6,982 6,350 6,375 0.39%
Utilities and Maintenance86,848 81,543 75,052 82,400 81,400 -1.21%
Operations1,929 801 947 2,200 2,200
City Support Services19,652 19,207 19,322 21,023 20,756 -1.27%
Supplies and Materials18,228 19,543 20,622 20,750 21,050 1.45%
Total Materials Supplies & Service132,242 125,940 122,926 132,723 131,781 -0.71%
Total Operating Expenses341,284 333,188 332,172 344,241 349,595 1.56%
Non-operating expenses67,980 66,828 66,800 66,800 68,000 1.80%
Total Expenses409,264 400,016 398,972 411,041 417,595 1.59%
(45,745) 3.05%
Net Income (Loss)(47,522) (29,259) (32,322) (44,391)
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
2011 BUDGET
150
CITY OF HOPKINS
FUND 747 – PAVILION FUND
PROGRAM:
Ice, Turf, Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public use groups and maintenance for the ice
arena/pavilion which will utilize the facility to its maximum potential and generate adequate revenue to offset the
cost of operations.
MAJOR OBJECTIVES TO BE
FY 2010 FY 2011
ACCOMPLISHED IN 2011
Approved Approved Percent
1. Create and market programs,
Budget Change
Budget
events, and opportunities to
increase the community’s
OPERATING REVENUES:
$356,150 $361,850 1.6%
recreational options.
2. Meet with local athletic
OPERATING EXPENSES:
associations to gather input and
Salaries/Wages/Benefits
$211,518 $217,814 2.98%
ideas on how we can better serve
their needs.
Materials, Supplies & Services
199,623 199,881 0.13%
3. Develop and utilize energy saving
procedures and equipment.
Operating Income (Loss) (54,991) (55,845) -1.55%
Evaluate environmental impact of
current facility supplies and replace
with eco-friendly products where
NON-OPERATING REVENUES:
appropriate
10,500 10,000 -4.76%
4. Operate a budget to maximize
NON-OPERATING EXPENSES:
0 0 0%
revenues.
NET INCOME (LOSS)
($44,491) ($45,845) -3.04%
Capital Outlay 0 0 0%
PERSONNEL:
Number of FTE positions 3.05 3.05
Actual Actual Projected
SELECTED WORK 2009 2010 2011
INDICATORS
1. Rented prime hours ice 1,201 1,147 1,150
2. Rented non-prime hours ice 255 307 300
3. Pavilion leases for summer use 12 8 10
4. Hours ice resurfacer is in use 233 237 235
5. Hours of part-time employment 2,134 2,331 2,300
6. Open skate hours 267 272 270
7. Teams for indoor soccer 14 14 16
8. Dry Floor Use Hours 401 261 300
9. Hours compressors in use 4,469 4,429 4,425
10. Hours of turf use 625 624 625
11. Hours Of Mezzanine Rental Use 495 776 800
2011 BUDGET
151
DEBT SERVICE FUNDS
Revenues and Expenditures
YTD
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Property Tax$1,245,517$1,202,613$1,224,664$1,270,000$1,511,98819.05%
Special Assessments276,195273,905672,785642,460829,15029.06%
Interest30,2577,0312,59416,60016,000-3.61%
Transfer In885,119885,1193,440,113809,119130,120-83.92%
Bond Proceeds -1,035,0004,515,000 - -
Total Revenues2,437,0883,403,6689,855,1562,738,1792,487,258-9.16%
Expenditures
Bond expenditures
Professional Fees1,66735,4884,0073,1553,2001.43%
Principal1,420,0001,640,0004,665,0001,685,0002,280,00035.31%
Interest853,318811,119907,223801,792823,9242.76%
Fiscal charges3,8825,6945,7055,4505,5000.92%
Bond Discount & Issuance Costs - -94,383 - -
Deposit to escrow account - -1,551,512 - -
Transfer Out - -5,350,427 - -
Total Expenditures2,278,8672,492,30112,578,2562,495,3973,112,62424.73%
Sources (Uses) of Fund Balance158,222 911,366 (2,723,100) 242,782 (625,366) -108.92%
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
2011 BUDGET
152
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis
– The basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding
that the receipt of cash or the payment of cash may take place, in whole or in part, in another
accounting period.
Adopted Budget
– The financial plan of revenues and expenditures for a fiscal year as adopted by
the City Council.
Appropriation
– A specific amount of money authorized by the City Council, generally during
adoption of the annual budget, used to make expenditures for specific purposes.
Ad Valorem Tax
– Money collected from all the real property within the City based upon the value
of the property.
Annual Budget
– The budget authorized by resolution of the City Council for the fiscal year.
Appropriation
– Authorization by the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Artstreet
- Hopkins Artstreet is an ongoing program established in 2010 to showcase original art
works in an accessible setting. A collaboration among the City of Hopkins, the Hopkins Business &
Civic Association and the Friends of the Hopkins Center for the Arts, this project is part of a long-
term vision for incorporating public art into Hopkins and enriching the lives of its residents and
visitors. This project is made possible, in part, by funds provided by the Metropolitan Regional Arts
.
Council through an appropriation by the Minnesota Legislature
Assets
– Property owned by a government which as a monetary value.
Assessed Valuation
– A value established by the City Property Appraiser for all real or personal
property for use as a basis for levying property taxes.
Balanced Budget –
A budget in which expenditures are equal to income.
Bond
– A written promise to pay a sum of money on a specific date at a specified interest rate as
detailed in a bond resolution.
Bond Proceeds
– Funds received from the sale of any bond issue.
Budget
– The financial plan for a specific period of time that identified proposed expenditures and
the sources of revenue to pay for them.
Budget Adjustment
– A revision to the adopted budget occurring during the affected fiscal year as
approved by the City Council by an amendment or a transfer.
Budget Documents
– The official written statement prepared by the Finance Director and
supporting staff, which presents the proposed budget to the legislative body.
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CITY OF HOPKINS
Budget Calendar
– The schedule of key dates involved in the process of adopting and executing
an adopted budget.
Budget Message
– The opening section of the budget which provides the City Council and the
public with a general summary of the most important aspects of the budget, changes from the
current and previous fiscal years, as well as the views and recommendations of the City Manager.
CDBG Community Development Block Grant
– This fund receives and expends the City’s
allocation of the Federal Community Development Block Grant Program money.
Capital Asset
– Assets of significant value and having a useful life of several years. Capital
assets are also called fixed assets.
Capital Improvement Program (CIP)
– A five year schedule of capital improvement projects and
the means of financing them. This is a flexible budget document that is used as a planning tool for
needed improvements. Amounts approved in the CIP are considered guidelines and are not
officially adopted as budgeted amounts until they are incorporated in the operating budget of one
of the City’s funds.
Capital Outlay –
Expenditures that result in the acquisition of fixed assets that have a value over
$1,000 and a useful life greater than one year.
Capital Project Funds
– The funds that account for all resources unused for the acquisition or
construction of capital facilities, except those financed by Proprietary Funds.
Certified Levy
– Total tax levy of a jurisdiction, which is certified to the County Auditor.
CERT
– Community Emergency Response Team. The CERT Program consists of a group of
volunteers who have been trained to assist with basic disaster response such as fire safety, light
search and rescue, team organization and disaster medical operations.
Contingency –
A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Services
– The cost of items related to a contractual agreement. Examples would be
professional services such as legal, engineering, actuarial and consultants.
Court Fines and Forfeits
– Fines imposed on individuals by the courts for various illegal acts
performed within the City.
Debt Service Funds
– the funds that account for the payment of principal and interest on
outstanding debt for the City.
Deficit
– The excess of expenditures over revenues.
Department
– Basic organizational unit of City government, responsible for carrying out a specific
function.
Depreciation
– Expenditures incurred when spreading the cost of an asset over its estimated
useful like rather than deducting the entire cost in the year the asset is purchased.
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CITY OF HOPKINS
Enterprise Fund
– The funds that account for the financing of self-supporting activities of
governmental units and render services to the general public based on user charges.
Estimated Market Value
– Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
Expenditure
– Decreases in financial resources other than through interfund transfers.
Fiscal Disparities
– The program created by the Metropolitan Fiscal Disparities Act which shares
growth in the commercial-industrial tax base in the seven county metropolitan area. Forty percent
of the value of new commercial-industrial development since 1971 is pooled and redistributed
among the 300 taxing districts to address uneven business development throughout the region.
Fiscal Year
– For budgeting purposes the City’s fiscal year is the calendar year.
Fixed Asset
– Purchases of a long-term nature, which are to be held and used. Examples would
be land, buildings, machinery, furniture and equipment.
FTE
– Equivalent of one employee working fulltime, or 2.080 hours per year. A FTE can be filled
by any number of employees whose combined hours total 2,080 per year.
Fund
– A separate accounting entity, with a set of self-balancing accounts for recording the
collection of revenues and the payment of expenditures to carry out a specific function.
Fund Balance
– Difference between fund assets and fund liabilities (the equity) in governmental
funds. Fund balances will be classified as reserved or unreserved.
Reserved funds
– Legally segregated for specific use. They are not available for
discretionary appropriation due to third party claim or due to the nature of the asset.
Unreserved funds
– Designated funds – To establish tentative plans for or restrictions on
the future use of financial resources. Undesignated funds – The funds remaining after
reduction for reserved and designated balances.
GASB (Governmental Accounting Standards Board)
– It is the highest source of accounting
and financial reporting guidance for state and local governments.
General Fund
– The largest fund in the City, the General Fund accounts for most of the City’s
financial resources. General Fund revenues include: property taxes, licenses and permits, local
taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance,
parks, public works, etc.
General Obligation Bonds
– When a government pledges its full faith and credit to the repayment
of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is
also used to refer to bonds with are to be repaid from taxes and other general revenues.
GFOA (Government Finance Officers Association)
– the professional association of state and
local finance officers in the United States who are dedicated to the sound management of
government financial resources. The association sets program standards for the GFOA’s
Certificate of Achievement for Excellence in Financial Reporting.
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CITY OF HOPKINS
Governmental Funds
– The General Fund, Special Revenue Funds, Debt Service Funds and
Capital Project Funds.
HBCA
– Hopkins Business and Civic Association, ensures a strong economic development
climate, provides promotional activities, encourages community involvement and fosters a sense of
community among individuals, civic organizations and businesses
Hopkins in Motion
– This annual event focuses on the walkability/ livability of Hopkins and
encourages participants to be active while having fun.
Indirectly Funded Amount
– The portion of appropriates not funded by program revenues such
as fees and grants. This portion is funded from shared revenues such as property tax,
governmental revenues or a city-wide fee not directly attributed to any one program.
Interest Earnings
– Interest received from the investment of cash in a fund.
Intergovernmental Revenues
– Funds received from State or Federal governments in the form of
grants or shared revenues for various activities.
Internal Service Funds
– The funds within the Proprietary Fund that account for the financing of
goods or services provided by one department or agency to other departments or agencies of a
government.
IT
– Information Technology Department of the city. This department provides computer
technology support to all city departments.
Levy
– To impose taxes, special assessments or service charges.
Licenses
– Revenues received by the issuance of various licenses that are granted to various
businesses in the City.
Local Government Aid(LGA)
- Money given to the City from the State based on a formula that
was originally designed to provide tax relief and equalization among cities.
LMC
– The League of Minnesota Cities is a membership organization dedicated to promoting
excellence in local government. The League serves its more than 800 member cities through
advocacy, education and training, policy development, risk management, and other services.
LRT
– Light Rail Transit, a commuter train system in the Minneapolis/St. Paul metropolitan area.
Major Account Series
– Three classifications of expenditures made by the City.
Salaries, Wages and Benefits
– Costs relating to employees or temporary help, including
fringe benefits.
Materials, Supplies and Services
– Costs relating to articles of non-durable nature, such
as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay
– Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures
– Offset against costs for services provided by one fund to
another fund.
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CITY OF HOPKINS
Market Value Homestead Credit (MVHC)
– Started in 2002, this is the primary State program for
property tax relief. The State remits a portion of sales and income taxes to local government to
assist in keeping property taxes down.
MCES
– Metropolitan Council Environmental Services provides the City with wastewater service.
Miscellaneous Revenue
– Funds collected from various sources generally on a non-recurring
basis.
Modified Accrual Basis
– Under the modified accrual basis of accounting, revenues are
recognized in the period in which they become available and measurable, and expenditures are
recognized at the time a liability is incurred pursuant to appropriation authority.
Net Assets
– The equity associated with general government less liabilities.
Operating Expenditure
– Expenditure classifications based upon the types of categories of goods
and services purchased. Typical objects include: personal services (salaries and wages);
contracted services (utilities, maintenance, contracts, travel); supplied and materials; and capital
outlay.
Operating Budget
– Financial plan for the fiscal year, which authorizes proposed personnel
complements, expenditures and the revenues to finance them.
Penalties
– Charges to utility customers caused by late payment of their water, sewer, and refuse
bills.
Permits
– Revenue derived from various permits as defined in the City Code, for the performance
of a specific action. For example, building a house.
Personal Services
– The cost of salaries and wages paid to employees as well as the fringe
benefits associated with employment (i.e. Social Security, PERA, health insurance, life insurance,
etc.).
Program
– Within each Department are several divisions or programs in the City, each charged
with carrying out a specific function.
Proposed Budget
– Budget as submitted by the City Manager to the City Council.
Proprietary Funds
– The funds that account for government operations financed and operated in
a manner similar to a private business.
Refuse Service
– Revenue incurred from the sale of trash pick-up and disposal, leaf pick-up, yard
waste and recycling to residential customers of the City.
Retained Earnings
– An equity account reflecting the accumulated earnings of the City’s
Proprietary (Enterprise) Funds.
Sewer Service
– Revenue incurred from the sale of sanitary sewer service to customers of the
utility.
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CITY OF HOPKINS
Special Assessment
– Receipts from assessments placed on property within the City for public
improvements that have benefited that property.
Special Revenue Funds
– A fund that accounts for revenues derived from specific taxes or other
earmarked revenue sources.
Storm Sewer Sales
– Revenue derived from a storm sewer utility fee assessed property owners
based on the amount of impervious surface on their property. Revenues are used to maintain and
improve the City’s storm sewer system.
SWLRT
– Southwest Light Rail Transit. A commuter train system in the Southwest area of the
Minneapolis/St. Paul metropolitan area.
Tax Capacity
– County tax base for the purposes of levying property taxes. Properties are
assigned rates at which their values will be converted into the tax base, (see tax classification
rate).
Tax Capacity Rate
– Tax rate applied to tax capacity to generate property tax revenue. The rate
is obtained by dividing the property tax levy by the available tax capacity.
Tax Classification Rate
– Rates at which estimated market values are converted into the property
tax base. The classification rates are assigned to properties depending on their type.
Tax Increment Financing
– Financing tool originally intended to combat severe blight in areas
which would not be redeveloped “but for” the availability of government subsidies derived from
locally generated property tax revenues.
Tax Increments
– The value of local taxes collected on a redeveloped or developed property,
above the base year taxes.
TIF
– An abbreviation for Tax Increment Financing.
TOD
– Transit Orientated Development. A term used to describe development surrounding Light
Rail Transit.
Transfers
– Funds transferred between City funds.
Truth-in-Taxation –
Procedures adopted by the 1998 Minnesota Legislature intended to improve
accountability in the adoption of the budget and property tax levy of local governments. These
procedures are revised annually.
Truth-in-Taxation Public Hearing
– Statutory requirement for most local governments to hold
public hearings on their proposed budgets and property tax levies.
Water Sales
– Revenue earned from the sale of water to customers of the utility.
Working Capital
– Current assets minus current liabilities. This measure is used as a gauge in
determining appropriate fund balances.
2011 BUDGET
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