01-17-2012 CCA regular meeting of the Hopkins City Council was held on January 17, 2012, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson, and
Youakim. Also, present were staff members Bradford, Genellie, Kurtz, Mornson, Stadler
and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
III. OATH OF OFFICE
1. Mr. Genellie issued the Park Board Commission Oath of Office to Norman
Teigen.
2. Mr. Genellie issued the Zoning and Planning Commission Oath of Office to Scott
Kerssen.
Mayor Maxwell welcomed and thanked them for their service to the City of Hopkins.
IV. PUBLIC HEARING
Order Final Design, 2012 Street/Utility Improvement Project
At the September 6, 2011 meeting the Hopkins City Council authorized Bolton and
Menk, Inc. to prepare a feasibility report concerning street and utility improvements in
Central Hopkins. The report was presented to City Council at its December 6, 2011
meeting and a public hearing was ordered for January 17, 2012. Hearing notices
have been mailed to all affected property owners of record. In accordance with
state statutes, City Council needs to conduct the public hearing and determine
authorization of the project.
Ms. Cummings excused herself from voting on the 2012 Street/Utility Improvement
Project because her property is being assessed. Mr. Steiner advised the Council that
4/5th approval is needed by state statute to approve the motion.
Mr. Bradford gave an overview of the 2012 Street/Utility Improvement Project including
an overview of the engineering report, the pavement management process,
pavement conditions & ratings and how the data is evaluated.
Sarah Rippke of Bolton & Menk gave an overview of the project location and
proposed improvements to the roads, utilities, alleys and the significant changes to
Minnetonka Mills Road to improve pedestrian and traffic safety at the intersection near
Alice Smith Elementary School. The pavement condition index for the project area is
below 30, which indicates failed pavement and warrants reconstruction.
Mr. Bradford gave an explanation of the total street improvement costs, funding for
the project, how the assessments & assessment cap are calculated, payment of
assessments and how assessment interest rates are determined.
Mr. Bradford and Ms. Rippke reviewed the project schedule and what residents may
expect during construction.
There was much discussion by Council regarding the pavement management
program, utility improvements, proposed stamped crosswalk near Alice Smith
Elementary School, reason for full street reconstruction including curb & gutter, city
assessment policy, on -street parking during construction and that the scope of project
has been reduced to keep the project costs down.
Mayor Maxwell opened the public hearing at 8:30 pm. The following residents
addressed the Council about the project:
James Beauchene, 123 -8th Ave N, Hopkins came forward to comment on the road
reconstruction project.
Mark Leach, 244 -10th Ave N, Hopkins came forward to question the assessment interest
rate.
Jean Hammond, 338 -8th Ave N, Hopkins came forward to ask questions and comment
on the changes to Minnetonka Mills Road intersection.
Lorri Eiswald, 242 -8th Ave N, Hopkins came forward to comment on the project during
these difficult economic times.
Doug Mitchell, 225- 9th Ave N, Hopkins came forward to comment on the assessment.
Jennifer Allard, 305-11 th Ave N, Hopkins came forward to ask questions about the
assessment notice and to comment on the project.
Jo Picard, 114- 8th Ave N, Hopkins came forward to comment on the project during
these difficult economic times.
There was discussion by Council regarding the importance of maintaining our
infrastructure, the narrowing & street parking on Minnetonka Mills Road, exploring a no
left turn sign at the school intersection, having the Pavement Management Plan Map
and Capital Improvement Plan made available further in advance so residents can
2
plan for possible expenses, Staff to investigate the possibility of an additional alley
street light near 338 -8th Ave. N and resident complaints about some poorly maintained
homes on 8th Ave N.
Council Member Halverson moved and Council Member Youakim seconded a motion
to close the public hearing. A poll of the vote was as follows: Council Member Gadd,
aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell,
aye. The public hearing was closed at 9:00 pm.
Council Member Youakim moved and Council Member Gadd seconded a motion to
adopt Resolution 2012-005, Resolution Ordering Improvement after Public Hearing,
2012 Street and Utility Improvement project, Project 2012-10, and companion
Resolution 2012-006, stating City's intent to sell bonds to fund this project, and
authorize the Mayor and City Manager to enter into an agreement with Bolton and
Menk, Inc. for project engineering services. A poll of the vote was as follows: Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried.
V. CONSENT AGENDA
1. Minutes of the January 3, 2012 Council Meeting
2. Minutes of the January 3, Work Session following the Council Meeting
3. Minutes of the January l Oth Work Session
4. Joint Powers Agreement with the State of Minnesota, Bureau of Criminal
Apprehension and the City of Hopkins Prosecuting Attorney (CR 2012-007)
5. Approve Athletic Field Use Fees; (CR 2012-008)
6. Approve Engineering Services Agreement, HVAC Improvements - Hopkins
Activity Center; (CR 2012-011)
7. Approve Nine Mile Creek Regional Trail Cooperative Agreement; (CR 2012-009)
Mr. Stadler addressed the Council's questions regarding Consent Agenda item #5,
stating that there were no additional comments to the Athletic Field User Fees after
the second letter was sent out.
In regards to Consent Agenda item #6, Mr. Stadler will contact the property owner
adjoining the Hopkins Activity Center to see if they are foreseeing any future HVAC
improvements and staff will look into any grant opportunities. Mr. Steiner did review the
Engineering Services Agreement and is recommending some changes to the
agreement.
Ms. Kurtz addressed the Council's questions regarding Consent Agenda item # 4. The
City Attorney's office has reviewed the agreement.
Mr. Steiner has reviewed Consent Agenda item #7 and has recommended adding the
wording that Three Rivers Park District will maintain trail after constructed.
Council Member Cummings moved and Council Member Halverson seconded a
motion to approve the Consent Agenda. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson,
9
aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
The next City Council meeting will be on Monday, February 6, 2012 instead of February
7th due to the Precinct Caucus
VI. ADJOURNMENT
There being no further business, Council Member Youakim moved and Council
Member Halverson seconded a motion to adjourn the meeting. The meeting was
adjourned at 9:10 p.m.
Respectfully Submitted,
Debbie Vold
COUN IL MEMBERS
i
ATTEST:
Eugene J. M xwell, Mayor
El