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CR 12-013 Approve 2012 Budget Modifications to General FundFebruary 6, 2012 -4a Council Report 2012-013 City of Hopkins APPROVE 2012 BUDGET MODIFICATIONS TO GENERAL FUND Proposed Action Staff recommends adoption of the following: Move to approve 2012 budizet modifications to the General Fund by increasing revenues and expenditures by $85,999 for Community Development activities. Adoption of this motion will result in a modification to the General Fund by increasing both the revenues and expenditures by $85,999. The General Fund will then reflect $10,556,525 in revenues and expenditures. Overview Due to changes in accounting standards as promulgated by GASB 54 any Special Revenue Fund that does not have a revenue source dedicated to specific expenditures cannot exist as a Special Revenue Fund. The Housing Rehab Special Revenue Fund while having a December 31, 2011 fund balance of $495,006 does not have a revenue stream. Expenditures from this fund have come from an annual appropriation of fund balance. Staff proposes to move the activities of this fund into the General Fund by creating a Community Development department. The expenditures of this department would continue to be funded by the existing fund balance until those funds run out. Since the existing Housing Rehab fund has no revenue stream, staff has been aware that when the existing fund balance runs out we were going to have to come to a decision on how to continue the activities of this fund. After reviewing the activities of this fund it was determined that the General Fund would be the most appropriate • accounting for these activities. GASB 54 has just accelerated the decision with regards to the eventual disposition of this fund. • Primary Issues to Consider • Accounting standard changes • Appropriate accounting for Community Development activities Staff Recommendation • Finance recommends approving the aforementioned budget adjustment. Supporting Information • 2012 General Fund Budget • 2012 Community Development Departmental Budget Christine Harkess, CPA, CGFM Finance Director Financial Impact: $ 85,999 Budget Y/N: N Source: Old Fund 213 Related Documents (CIP, ERP, etc): 2012 Budget Notes: Licenses, Permits & Fees CITY OF HOPKINS PROPOSED GENERAL FUND REVENUE BUDGET 135,000 115,000 115,000 -14.81% Building Permit & Inspection Fees • 246,500 246,500 O'tgtll�il Pe V75£:Cf 7,500 5,000 2011 2012 2012 % Department Budget Budget Budget Incr/(Decr) Property Taxes & PERA Special Levy 630,564 8,887,591 8,887,591 2.98% Intergovernmental Revenue 3,500 -33.96% PW - Licenses & Permits 9,490 PERA Aid 20,510 20,510 20,510 0.00% MVHC unallotment 1,000 0 0 544,790 Police - Federal Grant 0 0 0 0 Police - State Aid 177,700 177,000 177,000 -0.39% Police - POST Reimbursement 10,000 9,000 9,000 -10.00% Police - Misc Grants 4,000 86,000 86,000 2050.00% Police - 911 Service Fee 24,860 24,860 24,860 0.00% Fire - State Aid 85,000 70,000 70,000 -17.65% Fire - County 0 0 0 PW - State Aid 120,000 125,000 125,000 4.17% Total Intergovernmental Revenue 442,070 512,370 512,370 15.90% Licenses, Permits & Fees Court Fines 135,000 115,000 115,000 -14.81% Building Permit & Inspection Fees 283,100 246,500 246,500 -12.93% Business Licenses 7,500 5,000 5,000 -33.33% Administrative Citations 6,000 8,000 8,000 33.33% Liquor, Animal Licenses & Penalties 95,900 98,700 98,700 2.92% Fire Licenses & Permits 5,300 3,500 3,500 -33.96% PW - Licenses & Permits 9,490 9,415 9,415 -0.79% P&Z- License&Permits 2,500 1,000 1,000 -60.00% Total Licenses, Permits & Fines 544,790 487,115 487,115 -10.59% • Charges for Service Finance Department 5,200 5,750 5,750 10.58% Municipal Building 2,500 2,500 2,500 0.00% Assessing 1,000 1,200 1,200 20.00% City Clerk 11,100 0 0 -100.00% Inspections 43,450 71,950 71,950 65.59% Police 43,500 40,000 40,000 -8.05% Fire 6,200 70,000 70,000 1029.03% Public Works 2,250 2,750 2,750 22.22% Activity Center 46,000 49,500 49,500 7.61% Planning & Zoning 0 1,500 1,500 -66.67% Community Development 0 0 85,999 Total Charges for Service 161,200 245,150 331,149 105.43% Miscellaneous Revenue Franchise Fees 290,000 290,000 290,000 0.00% Unallocated Misc 500 0 0 -100.00% Finance Department 4,800 4,800 4,800 0.00% Elections 0 0 0 Police 500 1,000 1,000 100.00% Fire 0 0 0 Public Works 2,100 4,000 4,000 90.48% Acitivty Center 17,000 13,500 13,500 -20.59% Total Miscellaneous Revenue 314,900 313,300 313,300 -0.51% Interest Earnings 75,000 25,000 25,000 -66.67% Use of 2009 Budget Savings 130,803 Total Revenues $ 10,299,327 $ 10,470,526 $10, 2.50% CITY OF HOPKINS PROPOSED GENERAL FUND EXPENDITURE BUDGET Original Revised 2011 2012 2012 Budget % Department Budget Budget Budget Incr/(Decr) Citv Council 71,547 68,697 68,697 -3.98% Administrative Services Administration 167,300 171,090 171,090 2.27% Personnel 43,924 44,405 44,405 1.10% Wellness 2,000 2,000 2,000 0.00% Information Services 238,446 251,637 251,637 5.53% Total Administrative Services 451,670 1 469,132 1 469,132 3.87% Finance Budget 23,066 26,249 26,249 13.80% Debt Management 0 0 0 0.00% General Accounting 129,448 133,402 133,402 3.05% Payroll 46,729 45,075 45,075 -3.54% TIF Administration 0 0 0 0.00% Utility Billing 4,000 5,000 5,000 25.00% Total Finance 203,243 209,726 209,726 3.19% Le al 135,000 135,000 135,000 0.00% Munici al Building 294,818 296,863 296 863 0.69% • Receptionist 44,172 44,846 44,846 1.53% lAssessing 167,236 173,091 173,091 3.50% City Clerk City Clerk 19,360 16,822 16,822 -13.11% Records Management 29,833 32,273 32,273 8.18% Elections 50,222 60,875 60,875 21.21% Total City Clerk 99,415 109,970 1 109,970 10.62% Inspections Building Code Inspections 252,170 268,598 268,598 6.51% Fire Inspections 38,205 34,494 34,494 -9.71% Heating & Plumbing Inspections 90,400 91,358 91,358 1.06% Housing Inspections 134,680 135,597 135,597 0.68% Restaurant & Hotel Inspections 23,309 1,160 1,160 -95.02% Misc. Community Inspections 75,143 79,260 79,260 5.48% Vacant Property Management 2,700 2,700 2,700 0.00% Total Inspections 616,607 613,167 613,167 -0.56% Police Police Administration 480,615 486,499 486,499 1.22% Patrol 2,360,705 2,466,299 2,466,299 4.47% Heat Team 73,298 58,906 58,906 -19.63% Reserves 33,620 24,467 24,467 -27.22% • Investigations 499,148 430,357 430,357 -13.78% Metro Drug Task Force 105,737 105,292 105,292 -0.42% Pawn Shop 3,436 3,493 3,493 1.66% Outreach 80,804 84,036 84,036 4.00% Fire Fire 833,587 851,559 851,559 2.16% Emergency Preparedness 4,671 3,865 3,865 -17.26% Total Fire 838,258 855,424 8 55,-4-24-1 2.05% Public Works PW Building 2011 2012 2012 Budget% Department Budget Budget Budget Incr/(Decr) Dispatch 526,782 553,145 553,145 5.00% Reception -Records 255,560 252,356 252,356 -1.25% Systems Management 64,682 65,182 65,182 0.77% Total Police 4,484,387 4,530,032 4,530,032 1.02% Fire Fire 833,587 851,559 851,559 2.16% Emergency Preparedness 4,671 3,865 3,865 -17.26% Total Fire 838,258 855,424 8 55,-4-24-1 2.05% Public Works PW Building 33,692 Equipment Services 78,446 Administration 26,478 Engineering 137,802 Street & Alleys 853,812 Snow & Ice Removal 205,615 32,739 32,739 -2.83% 86,229 86,229 9.92% 27,442 27,442 3.64% 132,267 132,267 -4.02% 859,205 859,205 0.63% 197,550 197,550 -3.92% Parks 628,101 652,465 652,465 3.88% Tree Service 210,454 210,780 210,780 0.15% Total Public Works 2,174,400 2,198 677 2,198 677 1.12% Recreation Transfers to other funds Playground 20,198 21,034 21,034 4.14% Ice Rink 12,284 12,192 12,192 -0.75% Park Service 12,518 12,810 12,810 2.33% Joint Recreation 147,000 152,000 152,000 3.40% Skate Park 7,721 7,063 7,063 -8.52% Total Recreation 199,721 205,099 205,099 2.69% Activity Center Transfers to other funds Act Ctr - Community Use 274,008 264,914 264,914 -3.32% Act Ctr - Maintenance 59,463 58,851 58,851 -1.03% Total Activity Center 333,471 323,765 323,765 -2.91% Planning & Zoning 125,182 126,837 126,837 1.32% lCommunity Development 0 0 85,999 Tuition Reimbursement 10,200 10,200 10,200 0.00% lContingency 50,000 90,000 90,000 80.00% Total Expenditures 10,299,327 10,460,526 10,546,525 2.40% Other Financing Uses Transfers to other funds 0 10,000 10,000 Total Other Financing Uses 0 10,000 10,000 Grand Total Expenditures $10,299,327 $10,470,526 $10,556,525 2.50% Total Revenues $10,299,327 $10,470,526 1 $10,556,525 Revenues Over (Under) Expenditures $ - $ • • • 247 PROGRAM 46320 REVENUE AND EXPENDITURE SUMMARY FUND 101 COMMUNITY DEVELOPMENT Actual Actual Actual Budget Budget Percent CODE 2009 2010 2011 2011 2012 Change REVENUES 449 Other Miscellaneous $ - $ - $ - $ - $ 85,999 EXPENDITURES Salaries and Employee Benefits 500 Regular Employees $ 56,832 $ 56,018 $ 54,605 $ 57,219 $ 58,762 2.70% 524 SL Converted/LTD 92 92 95 450 463 2.89% 525 P.E.R.A. Contribution 3,625 3,766 3,797 4,148 4,260 2.70% 526 F.I.C.A. Contribution 4,121 4,091 4,015 4,378 4,495 2.67% 527 Employee Benefit Plan 9,597 10,386 9,873 10,746 11,037 2.71% 531 Workers' Compensation Insurance 435 394 334 491 491 535 Paid Leave Accrual 2,127 682 660 716 734 2.51% TOTAL 76,829 75,429 73,379 78,148 80,242 2.68% Materials, Supplies and Services 540 Office Supplies 542 499 296 950 700 -26.32% 542 General Supplies 429 - 107 200 200 560 Postage 29 11 9 1,000 900 -10.00% 581 Advertising and Publication 57 57 60 200 200 582 Expert & Professional Services 886 666 - 500 500 583 Other Contractual Services 42 42 42 60 100 66.67% 624 Equipment Allocation 246 226 192 192 123 -35.94% •633 635 Dues and Memberships Travel/Mileage 28 73 - 107 - 115 200 350 175 350 -12.50% 636 Conference Fees - - 105 750 750 637 Meals and Lodging 24 - - 700 700 651 Fleet Liability 24 19 19 34 35 2.94% 652 General Liability 1,116 761 875 984 1,024 4.07% TOTAL 3,496 2,388 1,820 6,120 5,757 -5.93% EXPENDITURE TOTAL $ 80,325 $ 77,817 $ 75,199 $ 84,268 $ 85,999 2.05% NET TAX AND GENERAL REVENUE SUPPORTED $ 80,325 $ 77,817 $ 75,199 $ 84,268 $ - -100.00% • 247