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Memo Public Works Dept Budget Discussion �.�"�_ ,. F 4 � CITY OF HOPKINS MEMORANDUM DATE: June 8, 1994 TO: Mayor and City Council FROM: Lee Gustafson, Public Works Director SUBJECT: Public Works Department Budget Discussion This item has been scheduled with Council to review the budgets within the Public Works department. The review is intended to give Council a better understanding of what is included within each budget such as services provided, personnel, and material costs. Attached are all the individual budgets within Public Works except for Activity Center Maintenance. This budget was intentionally omitted since it is proposed that it be discussed when 5usan Newville is in attendance discussing her Activity � Center operations budget. The attached budget should allow Council an opportunity to review each one prior to discussing them at the June 14 work session. Prior to the work session I will be asking each Division Superintendent; "If they had to cut 5% from their budget, where would they cut it from?". I will also be asking them for their ideas on how to generate more revenue within Public Works, possibly through fees. The information given to me by the Public Works Superintendents will be discussed at the work sessian. • . rl' -� �-- -------------- ------------- - - � �� DEPT 48220 PUMPS & WELLS FUND 703 �. � 48240 DISTRIBUTION � 48250 ADMINISTRATION --f j � �CTIVITY: Water System Operation and Maintenance � ACTIVITY MANAGER: WATER & SEWER SUPERiNTENDEN"T i GENERAL ACTIVITY DESCRIPTION ; � Provides maintenance to the City's water system so that a continued supply of potable water is fumished to water� _ customers at the most reasonable cost. Water suppl must be maintained at proper pressure levels, as well as � bacterial free. Metering devices are also maintained. i — i PROCESS USED � — � � i j Maintain water pressure necessary for good service and fire protection. The maintenance of 4 wells including i necessary equipment for iron filtration, fluoridation, and chlorination of water, to tal:e and record water samples "' j on a monthly basis, to keep water meters in proper worl:ing condition. The division ans�vers service calls 24 � i hours per day, works with contractors locating Imes and turnmg valves off or on. All wells and pump houses are � checked. Ma�ns and hydrants are flushed in Spring before heavy water usage has started. At tlus time any ! hydrants that need attention are repaired. Meter readings and turn-ons and turn-offs are scheduled each day. ` � MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 s i 1. Produce water supply suff`icient to meet the needs of 16,000 people. � � 2. Flush and check all hydrants annually. � „� i 3. Check a11 �vells each day: — � 4. Test samples each month to ensure safe water supply. � ' — • Respond to all requests for repair in a reasonable time. � � � 6. Repair and replace stopped meters, install outside readers when necessary. � 7. Complete all treaiment plant revisions. � Actual Actual Actual Budget Budget i SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 Q : 1. Number of connections 5,070 5,070 5,080 5,090 5,095 — 2. Millions of gallons of ��ater pump'ed 820 907 924 900 900 " 3. Number of water tests taken 100 200 261 700 700 _ ! 4. Number of well house inspections made 1,825 1,825 1,825 1,825 1,825 � !: 5. Number of hydrants flushed 600 600 600 600 600 ! 6. Number of service orders — completed 260 260 293 300 300 i 7. Meters read 18,000 18,000 18,000 18,000 18,000 � ' 8. Repair stopped meters 150 200 300 300 300 ' 9. Repair broken water mains 4 8 5 5 5 — � I � i . � � 132 — . � �.�.. � :r 703 WATER UTILIT'Y � � �-- _ . � FINANCIAL SUMMARY ; -� Actual Actual Actual Budget Budget � , CATEGORY 1990 1991 1992 19g3 19g4 .__ } � . � �XPENDITURES --,,. I PERSONAL SERVICES , $ 155,146 $ 198,680 $ 210,778 $ 183,500 $ 188,900 � S�JPPLIES 27,725 20,845 28,963 28,000 28,800 OTHER SERVICES AND CHARGES 279,350 266,190 303,554 343,200 311,600 � NON-OPER.ATING 138,287 144,147 145,023 165,000 165,000 TRANSFERS OLTT 102,181 � � TOTAL $ 600,508 $ 732,043 $ 688,318 $ 719,700 $ 694,300 i - -- � j ltEVENUE � Water.Service Chazge $ 647,073 $ 634,357 $ 631,228 $ 745,000 $ 755,000 � Penalties 16,238 17,312 22,486 16,000 30,000 Connection Permits 2,798 775 5,454 500 1,000 � lnterest Earned 62,000 57,000 39,091 15,500 13,000 � Other Misc. Revenue 1 ,939 598 3,103 1 ,000 1,000 TOTAL $ 730,048 $ 710,042 $ 701,362 $ 778,000 $ 800,000 � Increase (Decrease) to Fund Balance $ 129,5 $ (2 2,001) $ 13, $ 58 ,300 $ . 1 ItETAINED EARNINGS 12-31 $ 3,602,262 $ 3,580,261 $ 3,593,305 $ 3,651,605 $ 3,757,305 -�. Cash Balance 12-31 $ 1,427,727 $ 1,152,408 $ 1,281,192 $ 974,092 $ 760,892 � Capital Outlay $ 21,249 $ 11,350 $ 14,783 $ 90,400 $ 45,200 Construcrion $ 13,645 $ 266,098 $ 14,500 $ 440,000 $ 446,700 Rate per 1000 gallons $ 0.85 $ 0.85 $ 0.85 $ 1.05 $ 1.05 a- PERMANENT STAFFING Water & Sewer Superintendent 0.45 0:45 � 0.45 0.45 0.45 � Maintenance 2.40 2.40 2.40 2.40 2.40 - Eng�neering Su ort 0.30 0.40 0.40 0.40 0.40 �' Ad �upport 1.00 0.25 0.25 0.25 0.25 Part-time 0.60 0.60 0.60 0.60 � Cngineering Superintendent 0.10 0.10 0.10 0.10 i --- TOTAL 4.15 4.20 4.20 4.20 4.20 ; " SIGNFICIANT EXPENDITURES � � � Chemicals - $8,500 I Contractual Maint. & Repair - E ui & Vehicles -$12 000; Electricity -$90,000; " " Cxpert & Professional Services �2�,000; Contractual Maint. & Repa�r - Other Improvements -$19,000 � 1994 CAPITAL OUTLAY DETAIL " Dept. Manager Adopted _ Item Requested Proposed Proposed Bud�et Slorag e Building $ 24,000 $ 24,000 $ 24,000 ; Residentail Meters w/Remote (250) 13,800 13,800 13,800 . Trailer 5,000 5,000 5,000 - Sand Bucket (for Backhoe) 2,400 2, 400 2,400 $ 45,200 $ 45,200 $ 45,200 � • - 183 � c WATER FUND FUND 703 :� i' EXPENDITURE DETAIL '�' Actual Acival Actual Budget Budget - DE 1990 1991 1992 19g3 19g4 j PERSONAL SERVICES � , � 100 Regular Employees $ 118,810 $ 152,695 $ 155,486 $ 130,500 $ 128,400 I ; 110 Overtime-Regular Employees 1,988 4,417 5,047 5,800 5,500 ` � 120 Part-Time Employees 2,227 2,121 8,758 10,000 16,400 i 169 SL Converted/LTD 1,362 1,609 1,489 1,600 1,600 `°' � ' 191 P.E.RA. Contribution 6,388 7,933 7,335 6,100 6,400 -" � 192 F.I.C.A. Contribution 7,608 10,002 11,620 11,500 11,600 - 193 Hospitalization - Life Insurance 10,991 14,158 15,244 11,900 12,400 � 195 Workers' Compensation Insurance 3,899 3,432 4,394 4,600 5,000 � � 197 Deferred Compensation 1,873 2,313 1,405 1, 500 1,600 - ! TOTAL $ 155,146 $ 198,680 $ 210,778 $ 183,500 $ 188,900 -�-- SUPPLIES ` i 200 Office Supplies $ 1,218 $ 674 $ 300 $ 1,000 $ 1,000 �- � 201 Uniforms/Clothing 698 483 746 700 700 - 202 General Supplies 1,849 625 1,282 800 800 .� •203 Postage 1,171 1,338 1,523 1,500 1,600 - 204 Maint. - Equip. & Vehide Parts 12,214 8,918 18,492 12,000 12,700 ,� 205 Maint. - Structures , 220 1,500 1,500 _ 210 Motor Fuels & Lubricants 2,112 2,069 1,591 2,000 2,000 � 230 Chemicals 8, 463 6,518 5, 8,500 8,50 , TOTAL $ 27,725 $ 20,845 $ 28,963 $ 28,000 $ 28,800 . � � � � � ! � � 184 � - � `- - WATER FUND FUND 703 EXPENDITURE DETAIL Actual Actual Actual Budget Budget - CODE 1990 1991 1992 19g3 � 1994 � OTHER SERVICES AND CHARGES 300 Audit $ 3,800 $ 4,100 $ 4,700 $ 4,500 $ 4,600 , 301 Advertising, Publication, Printing 135 155 2,215 600 600 302 Travel, Conferences, Schools 467 492 627 2,000 2,000 � 303 Expert & Professional Services 11,152 7 2,922 26,000 26,000 304 Contractual Maint. & Repair- 6,528 12,495 5,337 17,600 14,600 - Equipment & Vehicles 305 Contractual Maint. & Repair- 1,300 17,036 42,431 45,000 5,000 - Structures 306 Contractual Maint. & Repair- 35,680 5,233 25,805 19,000 19,000 - Other Improvements 307 Communications-Telephone/Alarms 1,991 1,808 � 1,746 2,200 2,200 � 309 Radio Contract 189 331 511 900 � 900 315 Heating Fuel - Gas 7,386 7,276 7,270 11,000 9,000 Q 320 Electricity 95,590 88,060 89,239 84,000 90,000 � 380 Garage - Labor & Burden 2,700 2,929 3,415 2,800 3,000 � 389 Administrative Fee 94,200 99,600 102,000 108,000 . 112,000 - 401 Subscription - Membership 187 280 66 300 300 - 409 Taxes & Licenses 842 8,372 546 5,500 6,000 - 411 Fleet Liability Insurance 433 340 500 400 600 -- 412 General Liabiliry, Fire, Etc. 10,000. 7,500 10,888 13,000 12,000 I _ 413 Property Insurance 2,458 3,116 3,400 _ 415 Excess Umbrella Liability 6,500 418 N.L.C. Liability Insurance 150 140 100 200 200 423 Well #6 Easement 120 120 120 200 200 TOTAL $ 279,350 $ 266,190 $ 303,554 $ 343,200 $ 311,600 _ � = NON-OPERATING � I _ 460 Depreciation $ 138,287 $ 144,147 $ 145,023 $ 165,000 $ 165,000 _ 710 Transfers Out 102,1 TOTAL $ 138,287 $ 246,328 $ 145,023 $ 165,000 $ 165,000 I _ . i � WATER FLJND TOTAL $ 600,508 $ 732,043 $ 688,318 $ 719,700 $ 694,300 I _ L_ I 185 DEPT 48220 PUMPS & WELLS FUND 703 �r- . EXPENDITURE DETAIL � � Actual Actual Actual Budget Budget -0DE 1990 1991 1992 1993 1994 PERSONAL SERVICES � 100 Regulaz Employees $ 28,877 $ 37;946 $ 31,247 $ 40,000 $ 21,000 110 Overtime-Regular Employees 799 2,187 1,315 3,000 1,500 '� 120 Part Time Employees 319 93 234 1,500 191 P.E.R.A. Contribution 1,328 1,798 1,459 1,900 1,100 � 192 F.I.C.A. Contribution 2,188 2,954 2,371 3,400 1,800 -T 193 Hospitalization - Life Insurance 2,546 3,399 3,030 3,900 2,100 195 Workers' Compensation Insurance 963 1,044 932 1, 400 1,100 TOTAL $ 37,020 $ 49,421 $ 40,588 $ 53,600 $ 30,100 �` SUPPLIES n 204 Maint. - Equip & Vehicle Parts $ 6,356 $ 2,758 $ 9,820 $ 3,600 $ 4,000 230 Chemicals 8,463 6,518 5, 029 8,50 8,500 TOTAL $ 14,819 $ 9,276 $ 14,849 $ 12,100 $ 12,500 � OTI�R SERVICES AND CHARGES 303 Expert & Professional Services $ 3,786 $ 3,306 $ 2,647 $ 6,000 $ 6,000 304 Contractual Maint. & Repair- 3,966 9,614 3,738 15,000 12,000 " Equipment & Vehicles _ 305 Contractual Maint. & Repair- 1,300 17,036 42,431 45,000 5,000 Structures � 306 Contractual Maint. & Repair- 302 16 .Other Improvements - 315 Heating Fuel - Gas 7,386 7,276 7,270 11,000 9,000 �.: 320 Electricity 95,590 88,060 89,239 84,000 90,000 423 Well #6 Easement 120 120 120 200 2 00 TOTAL $ 112,450 $ 125,428 $ 145,445 $ 161,200 $ 122,200 "� DEPARTMENT TOTAL $ 164,289 $ 184,125 $ 200,882 $ 226,900 $ 164,800 �; � � �. I86 �- DEPT 48240 DISTRIBUTION ' FUND 703 EXPENDITURE DETAIL . i � Actual Actual Actual Budget Budget - CODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES - 100 Regular Employees $ 51,052 $ 62,864 $ 71,249 $ 42,500 $ 50,400 j � ' 110 Overtime-Regular Employees 1,111 2,230 3,524 2,000 4,000 I - 120 Part-Time Employees 489 954 7,129 8,000 i ' 169 SL Converted/LTD 188 198 69 200 j . ; 191 .P.E.RA. Contribution 3,388 4,091 3,543 2,000 2,800 ; � 192 F.I.C.A. Contribution 2,632 3,492 5,260 3,500 4,800 -. i 193 Hospitalization - Life Insurance 5,332 6,816 7,030 4,200 5,000 j .. , ' 195 Workers' Compensation Insurance 1,690 1, 24 8 1,968 1 ,7 0 0 2, j - TOTAL $ 65,882 $ 81,893 $ 99,772 $ 56,100 $ 77,200 � � SUPPLIES � 202 General Supplies $ 275 $ - $ 527 $ - $ - � ; _ 204 Maint. - Equip & Vehicle Parts 3,544 4,319 7 ,046 6,500 6, 500 � �:. TOTAL $ 3,819 $ 4,319 $ 7,573 $ 6,500 $ 6,500 ! - OTHER SERVICES AND CHARGES ; � 304 Contractual Maint. & Repair- $ 330 $ 1,086 $ - $ - $ - � Equipment & Vehicle - 306 Contractual Maint. & Repair- 34,548 5,217 25,805 19,000 19,000 i ._ Other Improvements i TOTAL $ 34,878 $ 6,303 $ 25,805 $ 19,000 $ 19,000 � '"� DEPARTNIENT TOTAL $ 104,579 $ 92,515 $ 133,150 $ 81,600 $ 102,700 � � - � ; _ � ; _ � � _ � � I - . I _ i 187 � UEPT 48250 ADMINISTRATION FUND 703 � EXPENDITURE DETAIL _ Actual Actual Actual Budget Budget � DE 1990 1991 1992 1993 1994 PERSONAL SERVICES � � 100 Regular Employees $ 38,881 $ 51,885 $ 52,990 $ 48,000 $ 57,000 � ZO Overtime-Regular Employees 78 208 800 � r � � 120 Part-Time Employees 1,419 1,074 1,395 10,000 6,900 169 SL Converted/LTD 1,174 1,4I I 1,420 1,400 1,600 r � 191 P.E.R.A. Contribution 1,672 2,044 2,333 2,200 2,500 192 F.I.C.A. Contribution 2,788 3,556 3,989 4,600 5,000 � 193 Hospitalization - Life Insurance 3,113 3,943 5,184 3,800 5,300 � 195 Workers' Compensation Insurance 1,246 1,140 1,494 1,500 1,700 � 197 Deferred Compensation 1, 2, 313 1 ,405 1,500 1,600 ` s TOTAL $ 52,244 $ 67,366 $ 70,4I8 $ 73,8Q0 $ 81,600 � SUPPLTES " 200 Of�ice Supplies � 1,218 $ 674 $ 300 $ 1,000 $ I,000 � 201 Uniforms/Clathing 698 483 746 700 700 "� �. 202 General Supplies 1,574 625 755 800 800 �� 203 Postage 1,171 I,338 1,523 1,500 I,600 � 204 Maint. - Equip. & Vehicie Parts 2,314 I,841 1,626 1,900 2,200 � 2Q5 Maint. - Structures Z20 1,500 1,500 210 •Motor Fuels and Lubricants 2, 112 2,069 1,591 2, 00 0 2,000 ! TOTAL $ 9,Q87 $ 7,250 $ 6,541 $ 9,400 $ 9,800 - 188 """ DEPT 48250 :�1_��«NISTRATION FUND 703 _ _,� EXPENDITURE DETAIL � Actual Actual Actual Budget Budget CODE __ 1990 1991 1992 1993 1994 � OTHER �Z�h� 'ICES AND CHARGES � 300 Audit $ 3,800 $ 4,100 $. 4,700 $ 4,500 $ 4,600 ` 301 Advertisu��;. Publication, Printing 135 155 2,215 600 600 �. 302 Travel, t'��rences, Schools 467 492 627 2,000 2,000 � 303 Expert �� I'r�+fessional Services 7,366 4,159 275 20,000 20,000 � 304 Contraci��►� h��nt. & Repair- 2,232 1,795 1,599 2,600 2,600 Equip��'�►� �� Vehicles 306 Contraclii«� Nlaint. & Repair- 830 � Other In��!vements 307 Commun��'��ns 1,991 1,808 1,746 2,200 2,200 � 309 Radio C�►�� 189 331 S11 900 � 900 ..,. 380 Garagc - �.��►r & Burden 2,700 2,929 3,415 2,800 3,000 � 389 Adminiri��'� Fee 94,200 99,600 102,000 108,000 112,000 -�• 401 Subscri�� - Membership 187 280 66 300 300 409 Taxes & t,i��ses 842 8,372 546 5,500 6,000 -- 411 Fleet Li:�l►i�itY [nsurance 433 340 500 400 600 "' 412 General I,i:+��Y� Fire, Etc. 10,000 7,500 10,888 13,000 12,000 - 413 Property ��Ce 2,458 3,116 3,400 '� 415 Eacess I l�u��r�lla Liability 6,500 "' 418 N.L.C. I,�.��Y Insurance 150 140 100 200 200 _ '('OTAL $ 132,022 $ 134,459 $ 132,304 $ 163,000 $ 170,400 DF;1'Alt'i'MENT TOTAL $ 193,353 $ 209,075 $ 209,263 $ 246,200 $ 261,800 - i y - � � � I � y � � � _ 189 DEPT 48410 LIFT STATIONS _ FUND 707 �` 48420 COLLECTION/DISPOSAL � 48430 ADMINISTRATION � ACTNITY: 5anitary Sewer Operation and Maintenance ACTMTY MANAGER: WATER & SEWER SUPERINTENDENT GENER.AL ACTNITY DESCRIPTION All sanitary sewers must be inspected and cleaned to prevent stoppage. Should there be a stoppage or breakdown that cannot be prevented, it would then be necessary to clean and possibly repair the problem. Maintaining sanitary sewage system which is comprised of sewers, manholes, and lift stations so that sewage may be trans- ported to the Metro Sewer System for disposal. PROCESS USED All sanitary sewers are inspected each year. A program of cleaning with a jet machine is utilized whereby alI lines aze jetted every two years. Seven sewage lift stations must be maintained daily; lift stations must be free from trash to prevent backups. • MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 , 1. Jet appro�cimately 25 miles of sewer lines, representing half of all sewer lines in the City. 2. Clean and check all manhoIes annually. � 3. Check and maintain a111ift stations each day. 4. Spot check trouble areas monthly. Actual Actual Actual Budget Budget ' SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 _, _ - l. Number of connections 5,075 5,080 5,085 5,090 5,0`�5 2. Miles of sewer lines jetted 15 17 17 30 -�� _ 3. Number of manholes checked! _ cleaned 700 700 ?00 800 K��? 4. Lift station maint. checks 3,100 3,100 3,100 3,100 3, ] UO = 5. Rod sanitary sewer lines 15 15 15 15 � 5 . (miles of sewer lines) 6. Raise & repair manholes 8 10 15 10 l�> > ` , x � � - " r 19 2 �' "'� � 707 SEWER UTILTTY � FINANCIAL SUMMARY � Actual Actual Acival Bud Budget CATEGORY 1990 1991 1992 1993 19g4 EXPENDITURES „" PERSONAL SERVICES $ 108,018 $ 132,332 $ 127,249 $ 159,100 $ 174,100 . SUPPLIES 19,053 11,022 11,948 15,100 15,200 �- OTI-�R SERVICES AND CHARGES 1,036,115 1,002,651 901,552 931,200 1,059,200 ° NON-OPERATING 87,032 83,370 91,377 100,000 95,000 �- TRANSFERS OIJT 102,181 TOTAL $ 1,250,218 $ 1,331,556 $ 1,132,126 $ 1,205,400 $ 1,343,500 � a REVENUES Sewer Service Charges $ 1,070,228 $ 1,190,250 $ 1,477,298 $ 1,470,000 $ 1,520,000 SAC Refund and 1°,o Retention 282 19 154 � Hook-ups and Pernuts 3,075 1,205 4,719 1,000 1,400 ; Other Service Charges 100 290 246 �- Interest Eamed 26,000 13,000 3,600 10,000 Interest Certified on Spl Assmt. 3,503 �� Interest-Current Value Credit 9,621 8,909 8,166 7,400 6,600 Interest on Reserve Capacity 4 46 � TOTAL $ 1,109,310 $ 1,213,673 $ 1,494,132 $ 1,482,000 $ L,538,000 � Increase (Decrease) to Fund Balance $ ( 140,908) $ ( 117,883)$ 362,006 $ 276,600 $ 194,500 � RETAINED EARNINGS 12-31 $ 1,967,553 $ 1,849,670 $ 2,211,676 $ 2,488,276 $ 2,682,776 _� Cash Balance 12-31 $ 605,048 $ 204,.103 $ 442,341 $ 618,941 $ 772,341 Capital Outlay $ 18,928 $ - $ 28,221 $ - $ 11,100 Construction $ 10,930 $ 214,284 $ 153,382 $ 200,000 $ 125,000 � Rate per 1000 gallons $ 1.75 $ 2.00 $ 2.50 $ 2.50 $ 2.50 � � PERMANENT STAFFING ' � Water & Sewer Superintendent 0.45 0.45 0.45 0.45 0.45 i Maintenance 2.40 2.40 2.40 2.40 2.40 a.. Engineering Superintendent 0.10 0.10 0.10 0.10 Eng ineering_Tech. 0.30 0.40 0.40 0.40 0.40 � Administrative Support 0.10 0.15 0.15 0.15 0.15 TOTAL 3.25 3.50 3.50 3.50 3.50 �.. SIGNIFICANT EXPENDITURES �- MWCC Chazges - $854,000 Depreciation - $95,000 ,-- _ 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted '- Item Requested Proposed Proposed Bud et - Sanitary Cleaning System $ 1,500 $ 1,500 $ 1,500 for Jet Machine "' Check Valve for Valley Lift (#7) 6,000 6,000 6,000 Gas Detectors (2) 3,600 3,6 3 $ 11,100 $ 11,100 $ 11,100 � 193 � SEWER FUND FUND 707 -° EXPENDi'I'URE DETAIL Actual Actual Actual Budget Budget w ODE 1990 1991 1992 1993 1994 -- PERSONAL SERVICES _ 100 Regular Employees $ 81,663 $ 102,077 $ 99,328 $ 116,100 $ 126,200 _ 110 Overtime-Regulaz Employees 3,224 1,938 728 6,300 3,000 ._ 120 Part-Time Employees 484 � 3,069 2,230 3,700 9,400 169 SL Converted/LTD 260 313 319 400 400 ,., 191 P.E.RA. Contribution 3,766 4,403 4,363 5,600 5,900 192 F.I.C.A. Contribution 6,181 7,528 7,377 9,900 10,600 i I 193 Hospitalization - Life Insurance 7,314 8,200 9,059 11,600 13,700 ' 195 Workers' Compensation Insurance 5,126 4,804 3,845 5,500 4,900 � TOTAL $ 108,018 $ 132,332 $ 127,249 $ 159,100 $ 174,100 p � SUPPLIES � � 200 Office Supplies $ 736 $ 531 $ 280 $ 600 $ 600 201 Uniforms/Clothing 350 341 378 400 400 I - � 202 General Supplies 1,251 238 343 500 500 i 203 Postage 1,171 1,338 1,523 1,500 1,600 � •204 Maint. - Equip. & Vehicle Parts 12,981 6,178 6,328 6,700 7,800 � 205 Maint. - Structures 497 1,600 1,000 � 210 Motor Fuels & Lubricants 2,564 2,396 2,599 3,300 3,300 ; 230 Chemicals 500 ` i TOTAL $ 19,053 $ 11,022 $ 11,948 $ 15,100 $ 15,200 - � ..1- , I � � �x �t. � 1= � � -- I � I J- i I • � - J 194 - J� � -�-- : SEWER FUND " FUND 707 � EXPENDITURE DETAIL � Actual Actual Acival Budget Budget � - CODE 1990 1991 1992 1993 1994 � OTHER SERVICES AND CHARGES _ 300 Audit $ 3,800 $ 4,100 $ 4;700 $ 4,500 $ 4,600 „�. 301 Advertising, Publication, Printing 65 30 1,238 200 200 _ 302 Travel, Conferences, Schools 290 120 210 800 800 � 303 Expert & Professional Services 6,675 8,892 2,762 5,000 5,000 304 Contractual Maint. & Repair- 35,181 18,753 16,641 27,600 22,600 � Equipment & Vehicles 305 Contractual Maint. & Repair- 860 1,993 500 500 � Struciures 306 Contractual Maint. & Repair- 57,870 12,876 12,248 15,000 15,000 _ Other Improvements � 307 Communications-Telephone/Alarms 173 29 663 700 � 309 Radio Contract 92 65 61 800 � 800 315 Heating Fuel - Gas 496 422 513 2,000 1,300 320 Electricity 11,724 12,548 13,996 13,000 14,000 � 340 MWCC Charges 793,955 820,996 728,536 720,700 854,000 � ' 380 Gazage - Labor & Burden 3,415 3 1,282 3,500 3,500 =• 389 Administrative Fee 94,200 99,600 102,000 108,000 112,000 390 Other Contractual Services 9,676 10,193 272 15,000 10,000 - 401 Subscription - Membership 28 80 15 200 200 .m 409 Taxes & Licenses 42 30 40 200 200 _� 411 Fleet Liability Insurance 923 715 500 1,000 600 ..; 412 General Liability, Fire, Etc. 10,000 7,500 10,888 13,000 12,000 � 413 Property Insurance 505 637 1,000 _ 415 Excess Umbrella Liability 6,500 � 418 N.L.C. Liability Insurance 150 140 100 200 200 419 Insurance Deductible 4,250 � TOTAL $ 1,036,115 $ 1,002,651 $ 901,552 $ 931,200 $ 1,059,200 � _ NON-OPERATING � 460 Depreciation $ 83,707 $ 83,370 $ 91,377 $ 100,000 $ 95,000 s I 610 Bond Interest 2,925 � 620 Fiscal Agent's Fee 400 � 710 Transfers Out 102,181 � TOTAL $ 87,032 $ 185,551 $ 91,377 $ 100,000 $ 95,000 � � SEWER FtJND TOTAL $ 1,250,218 $ 1,331,556 $ 1,132,126 $ 1,205,400 $ 1,343,500 195 � � DEPT 48410 LIFT STATIONS FUND 707 � � EXPENDITURE DETAIL . Actual Actual Actual Budget Budget ODE 1990 1991 1992 1993 1994 _- PERSONAL SERVICES - � 100 Regular Employees $ 29,364 $ 34,175 $ 28,943 $ 37,500 $ 30,000 - i i 110 Ovefime-Regular Employees 1,184 1,034 278 2,000 1,000 - � 120 Part-Time Employees 44 189 234 500 - 191 P.E.R.A. Confibution 1,366 1,430 1,309 1,800 1,400 = i � 192 F.I.C.A. Contribution 2,249 2,359 2,128 3,100 2,400 -' I I 193 Hospitalization - Life Insurance 2,634 2,813 2,807 4,200 3,400 � 195 Workers' Compensation Insurance 1 ,852 1,550 1, 1 6 3 2,000 1,50 ' TOTAL $ �38,693 $ 43,550 $ 36,862 $ 50,600 $ 40,200 � I I ; _ i SUPPLIES � ; 204 Maint. - Equip. & Vehicle Parts $ 9,597 $ 473 $ 369 $ 2,000 $ 2,000 � I 205 Maint. - Structures 497 1,000 1,000 I 210 Motor Fuels & Lubricants 110 500 500 , s � TOTAL $ 9,597 $ 473 $ 976 $ 3,500 $ 3,500 I � I OTHER SERVICES AND CHARGES y � � ! 304 Contractual Maint. & Repair- $ 34,155 $ 13,661 $ 11,251 $ 15,000 $ 15,000 � " ' Equipment & Vehicles 305 Contractual Maint. & Repair- 860 1,993 500 500 � Structures 307 Communications-Telephones/Alarms 530 700 � I 315 Heating Fuel - Gas 496 422 513 2,000 1,300 `� � 320 Electricity 11,724 12,548 13,996 13,000 14,000 I � TOTAL $ 47,235 $ 28,624 $ 26,290 $ 30,500 $ 31,500 -� ' DEPARTMENT TOTAL $ 95,525 $ 72,647 $ 64,128 $ 84,600 $ 75,200 � ; � � I I � � � - , i � i I _ i • j 196 � - DEPT 48420 COLLECTION/DISPOSAL FUND 707 � EXPENDI'I'IIRE DETAIL � Actual Actual Actual Budget Budget - CODE 1990 1991 1992 1993 1994 R � PERSONAL SERVICES - 100 Regular Employees $ 16,715 $ 22,298 $ 16,810 $ 30,000 $ 18,000 " 1�10 Overtime-Regulaz Employees 1,938 894 450 3,000 2,000 °` 120 Part-Time Employees 440 1,806 864 2,500 � 191 P.E.RA. Contribution 833 1,039 773 1,500 900 ' 192 F.I.C.A. Contribution 1,353 1,801 1,374 2,600 1,700 ' 193 Hospitalization - Life Insurance 1,603 1,607 1,575 3,400 2,000 i. � 195 Workers' Compensation Insurance 1,157 1,235 721 1,400 1,200 � `� TOTAL $ 24,039 $ 30,680 $ 22,567 $ 41,900 $ � 28,300 � SUPPLIES 202 General Supplies $ 452 $ 74 $ - $ - $ - ; _ ; � 204 Maint. - Equip. & Vehicle Parts 793 3,166 1,658 1,200 1,800 � f 230 Chemicals 500 � TOTAL $ 1,245 $ 3,240 $ 1,658 $ 1,700 $ 1,800 j � ' i - OTHER SERVICES AND CHARGES I . � � 304 Contractual Maint. & Repair- $ - $ 3,600 $ - $ 10,000 $ 5,000 ; Equipment & Vehicles � ' 306 Contractual Maint. & Repair- 57,870 12,876 11,560 15,000 15,000 � ,� Other Improvements 340 MWCC Charges 793,955 820,996 728,536 720,700 854,000 � 390 Other Contractual Services 9,676 10,193 272 1 5,000 1 0,000 I � -i TOTAL $ 861,501 $ 847,665 $ 740,368 $ 760,700 $ 884,000 � � DEPARTMENT TOTAL $ 886,785 $ 881,585 $ 764,593 $ 804,300 $ 914,100 i y i � i �,. . i � � � "' i i � I � i � � I I � ; .� I � 197 � . DEPT 48430 ADMINISTRATION FUND 707 - � EXPENDITURE DETAIL Actual Acta2al Actual Budget Budget ODE 1990 1991 1992 1993 1994 PERSONAL SERVICES - 100 Regular Employees $ 35,584 $ 45,604 $ 53,575 $ 48,600 $ 78,200 110 Overtime-Regular Employees IO2 10 1,300 � l20 Part-Time Employees 1,074 1,132 3,700 6,400 169 SL Converted/LTD 260 313 319 400 400 � 19I P.E.RA. Contribution 1,567 1,934 2,281 2,300 3,600 192 F.I.C.A. Contribution 2,579 3,368 3,875 4,200 6,500 �' 193 Hospitalization - Life Insurance 3,077 3,780 4,677 4,000 8,300 195 Workers' Compensation Insurance 2, 2, OI 9 1,96 2,1 00 2,200 � TOTAL $ 45,286 $ 58,102 � 67,820 $ 66,600 $ 105,600 -� SUPPLIES 200 Office Suppties $ 736 $ 531 $ 280 $ 600 $ 600 .� 201 Uniforms/Clothing 350 341 378 400 400 202 General SuppIies 799 164 343 500 500 � i � 203 Postage 1,171 1,338 1,523 1,500 1,600 _. I 204 Maint. - Equip. & Vehicle Parts 2,591 2,539 4,301 3,500 4,000 -., 205 Maint. - Structures 600 - 210 Motor Fuels and Lubricants 2 ,564 2, 39 6 2, 2, 2, 800 � TOTAL $ 8,21 I$ 7,309 $ 9,3I4 $ 9,900 $ 9,900 ( - � - .J � � � � ' � i ( + 198 :. ----- ; t^ - :�r.., „,, � _ DEPT 48430 ADMINISTRATION FUND 707 EXPENDITURE DETAIL �� I Actual Actual Actual Budget Budget - CODE 1990 1991 1992 1993 1994 ' OTHER SERVICES AND CHARGES - 300 Audit $ 3,800 $ 4,100 $ 4,700 $ 4,500 $ 4,600 �' 301 Advertising, Publication, Printing 65 30 1,238 200 200 - 302 Travel, Conferences, Schools 290 120 210 800 800 � 303 Expert & Professional Services 6,675 8,892 2,762 5,000 5,000 -�' 304 Contractual Maint. & Repair- 1,026 1,492 5,390 2,600 2,600 � Equipment & Vehicles 306 Contractual Maint. & Repa.ir- 688 ._ Other Improvements 307 Communications-Telephone/Alarms 173 29 133 � 309 Radio Contract 92 65 61 800 � 800 � 380 Ga.rage - Labor & Burden 3,415 3,064 1,282 3,500 3,500 , 389 Administrative Fee 94,200 99,600 102,000 108,000 112,000 � 390 Other Contractual Services .� 401 Subscription - Membership 28 80 15 200 200 _� . 409 Taxes & Licenses 42 30 40 200 200 411 Fleet Liability Insurance 923 715 500 1,000 600 - 412 General Liability, Fire, Etc. 10,000 7,500 10,888 13,000 12,000 :! 413 Property Insurance 505 637 1,000 . 415 Excess Umbrella Liability 6,500 418 N.L.C. Liability Insurance 150 140 100 200 200 „ � _y 419 Insurance Deductible 4,250 � J TOTAL $ 127,379 $ 126,362 $ 134,894 $ 140,000 $ 143,700 I � DEPARTMENT TOTAL $ 180,876 $ 191,773 $ 212,028 $ 216,500 $ 259,200 I � ,� � � � � � . � � ' I � 199 . � DEPT 48910 BULK COLLECTION � FUND 71 ! 48915 YARD WASTE/LEAF COLLECT � ' . 48920 RECYCLE 48930 ADMINISTRATION/DISPOSAL ACTNITY: Automated Refuse Col;ection, Yard Waste Collection, Bulk Item Pickup and Recycling Collection and Administration _ I ACTIVITY MANAGER: STREET & SANITATION SUPERINTENDENT, RECYCLING COORDINATOR I GENERAL ACTNITY DESCRIPTION � - � Automated refuse collection, bulk pick-up, yard waste from a11 single family, duplex and triplex residences �(2,780 units) and recycling coordination for contract collecrion (3,309 units) in City Service Area and administration � ; in remaining areas of the City. - i i PROCESS USED � , Refuse is collected in 90 gallon roll-out conta.iners with fully automated trucks from 4 routes. Recycling materials _ i are collected at the curb from 3-bag containers by a contracted hauler. Yard waste is collected with a rear load ; refuse truck on regular route days. Bulk item pick-up for larger items is scheduled on a ca11-in basis on Thursdays - ; throughout the year. 4 � ! MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 i �. Review a11 collection policies and procedures for cost effectiveness and efficency. � i 2. Minimize service complaints. ! 3. Implement volume based refuse service and coordinate change over to a more user based pricing system for - yard waste. 4. Continue to monitor and comply with new and existing state mandates. - Actual Actual Actual Budget Budget � ; SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 - ' 1. Number of customers - Recycle 2,780 3,306 3,309 3,309 3.30`) '� ; 2. Number of customers - Refuse 2,780 2,780 2,780 2,780 2.7Rc1 -- � 3. Tons regular refuse 2,850 2,680 2,783 2,800 2,800 i 4. Number of tons of yard waste 480 536 690 ?00 700 iit1 � 5. Extra bulk pick-ups 5 5 209 260 260 - ; 6. Tons bulk pick-up 7 145 120 120 150 � ! 7. Tons recycle material 604 671 1,437 1,500 1,500 i (residential) -- � _., � � � � � . 202 . „�- _ 717 REFUSE iJTILITY " ' FINANCIAL SUMMARY '� Actual Actual Acival Budget Budget 1990 1991 1992 19g3 19g4 EXPENDITURES � PERSONAL SERVICES $ 117,195 $ 82,970 $ 142,338 $ 92,200 $ 116,100 SUPPLIES 19,414 15,019 33,337 28,000 30,400 - OTI�R SERVICES AND CHARGES 459,440 400,075 427,826 501,600 505,500 NON-OPERATING 39,252 24,932 14,213 40,000 45,000 � ' TOTAL $ 635,301 $ 522,996 $ 617,714 $ 661,800 $ 697,000 l � REVENUE � � Refuse Service Charge $ 606,162 $ 594,228 $ 590,391 $ 593,000 $ 591,000 ` Bulk Item Charge 8,891 10,838 8,500 8,600 � Recycle Fee 23,581 28,725 30,293 28,000 30,200 I ' Recycle Material 403 69 53 100 200 i Recycle County Grant 73,594 87,760 89,086 68,000 69,000 ! ' Yard Waste Rebate 31,483 32,188 32,188 32,000 Interest Earned 8,000 9,000 13,193 11,400 14,000 � � Gain on Sa1e of Fixed Asset 9Q0 . � � TOTAL $ 744,123 $ 760,861 $ 766,042 $ 741,000 $ ; 713,000 I , , � Increase (Decrease) to Fund Balance $ 10 8,822 $ 23 7,865 $ 1 $ 7 9, 2 00 $ ` 1 6, 0 0 0 � �' RETAINED EARNINGS 12-31 $ 419,624 $ 657,489 $ 805,817 $ 885,017 $ 901,017 ! - Cash Balance 12-31 `$ 133,418 $ 413,311 $ 600,944 $ 614,144 $ 415,144 � Capital Outlay $ - $ - $ 2,792 $ 106,000 $ - � � � Construction $ - $ - $ - $ - $ 2b0,000' � Refuse Rate Per Month 1-1 $ 15.10 $ 17.25 $ 17.25 $ 17.25 $ 1725 � Recycle Rate Per Month 1-1 $ .40 $ .75 $ .75 $ .75 $ .7� j � PERMANENT STAFFING 1 � Street & Sanitation Superintendent 0.30 0.30 0.30 0.30 0.30 j ' Street Maintenance 3.20 2.00 2.00 2.00 2.00 ' Administrative Support 0.70 0.50 0.50 0.50 0.50 � � Part-time 1. 00 1.00 1.00 1. 00 4.20 2.80 2.80 2.80 2.80 � � I � SIGNIFICANT EXPENDITURES � � Disposal Charges - $310 300 � Recycling Contract - $9�,000 � � � 1994 CAPITAL OUTLAY DETAIL ; _ Dept. Manager Adopted Item Requested Proposed Pro�osed Bud�et � � None � � 203 �--- _ v REFUSE FLJND FUND 717 EXPENDITURE DETAIL , Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ 84,032 $ 57,899 $ 102,386 61,900 $ 75,000 110 Overtime-Regular Employees 3,093 1,816 1,930 3,500 4,000 120 Part-Time Employees 3,484 4,919 6,381 4,000 9,500 169 SL Converted/LTD 493 459 243 500 500 191 P.E.R.A. Contribution 3,868 2,724 4,606 3,000 3,600 192 F.I.C.A. Contribution 6,770 4,979 8,397 5,300 6,900 193 Hospitalization - Life Insurance 7,258 5,425 9,445 5,000 7,600 195 Workers' Compensationlnsurance 8,197 4,749 8,366 7,500 9,000 197 Deferred Compensation 584 1, 500 TOTAL $ 117,195 $ 82,970 $ 142,338 $ 92,200 $ 116,100 SUPPLIES 200 Office Supplies $ 424 $ 639 $ 446 $ 500 $ 500 201 Uniforms/Clothing 652 287 700 500 . 500 � 202 General Supplies 1,415 713 1,713 1,100 3,500 203 Postage 1,200 1,135 1,175 1,400 1,400 a 204 Maint. - Equip. & Vehicle Parts 11,360 9,074 21,377 16,000 16,000 205 Maint. - Structures 30 210 Motor Fuels and Lubricants 5,260 4,175 5,696 6,000 6,000 � 212� Container Parts ( 2, 230 2,500 2,500 . TOTAL $ 20,341 $• 15,019 $ 33,337 $ 28,000 $ 30,400 i I � - 204 _ _. . w..,..,. � FLJND 717 '`"" REFUSE FUNI) EXPENDITURE DETAIL �� Actual Actual Actual Budget Budget �'� 1990 1991 1992 1993 1994 CODE ..n.,_.... r O,I,H �i;�Z��;��AND CHARGES --- $ � 1,200 $ 1,200 $ 1,100 $ 1,500 $ 1,700 300 Audit � 301 Adverti��h� ��lttion, Prinring 3,596 3,094 4,132 4,800 3,000 � 302 Travel, ('+��''�r�'��s• 5chool 906 924 1,025 1,400 2,500 303 Expert .� �'��'"�"�'� Services 414 281 416 5,000 3,000 T 304 Contrac��u�� '�"'"t. `� ReP��' 4,574 3,148 7,169 7,000 7,000 Equi�in�r��l.� Vulucles 26 1,000 1,000 � 305 Contrac��i�� "�'�� `� R`'p�r- 512 = Structiu�"� 803 1,319 318 1,400 1,000 ' 315 Heatink; i�n�'� • 1 � : �� - 336 Equipinc'i�� t`"'�'�� 58 1,660 4,000 341 Dispos:il �'�"��E�`ti 327,983 266,684 267,106 306,000 ( 310,300 � �, I , i �l„��' ,�, t3urden 14,378 13,338 15,187 15,500 15,500 - 380 Gara�c. - -,.� 389 Adminis��i��'`' �'"' 19,800 21,600 22,800 49,200 52,000 _ 390 Other ('��'��i�l tic;rvices 73,977 82,373 98,939 100,000 95,000 T 401 Subscri�►�i��'" N��'�'��=rships 117 239 147 300 400 409 Taxes & �.��=�'�"'`'� 40 37 70 100 100 411 Fleet Li:�l►��v 1,413 1,158 1,229 1,400 2,000 � 412 Gener.�i l.in��'��Y 4,800 4,500 6,502 7,000 7,000 - 4,000 415 Excess l t��l►��II�t I.iubility � 419 Insurattc:c� I )��ciu�'UI�I� 122 , . .��-�•n�� $ 458,513 $ 400,075 $ 427,826 $ 501,600 $ 505,500 � N � �r� -� �I�I?ItATING i 460 Depreci:�lu►�i $ 38,682 $ 24,932 $ 14,213 $ 40,000 $ 45,000 570 615 Interest i�:•KI��''�`'" . - .��,��A�, $ 39,252 $ 24,932 $ 14,213 $ 40,000 $ 45,000 - R(�I� l l�il'; �' ��N�� TOTAL $ 635,301 $ 522,996 $ 617,714 $ 661,800 $ 697,000 I i ---- - 2 0 5 if' � DEPT 48910 BULK COLLECTION FUND 717 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991. 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ 11,647 $ 2,592 $ 3,678 $ 2,000 $ 4,000 , 110 Overtime-Regulaz Employees 136 1,130 1,422 1,000 1,500 120 Part-Time Employees 984 272 313 500 I 191 P.E.R.A. Contribution 527 167 228 100 200 192 F.I.C.A. Contribuiion 939 308 415 200 500 ' I 193 Hospitalization - Life Insurance 997 181 263 300 400 ; 195 Workers' Compensation Insurance 1,033 254 219 1,0 300 ' TOTAL $ 16,263 $ � 4,904 $ 6,538 $ 4,600 $ 7,400 i � ! OTHER SERVICES AND CHARGES � i � 301 Advertising, Publication, Printing $ 1,128 $ - $ - $ - $ - e � 304 Contractual Maint. & Repair- 1,113 i Equipment & Vehicles 341 Disposal Charges 52,953 21,252 - 17,948 30,000 24,000 � 390 Other Contractual Services 297 � � TOTAL $ 55,491 $ 21,252 $ 17,948 $ 30,000 $ 24,000 r ' DEPARTMENT TOTAL $ 71,754 $ 26,156 $ 24,486 $ 34,600 $ 31,400 � � ; ' � ; i i �- � - � � i I i � � 206 - F � DEPT 48915 YARD WASTE/LEAF COLLECT FUND � 17 EXPENDITURE DETAIL ^• Actual Actual Actual Budget Budget ' CODE 1990 1991 1992 1993 1994 ' ' PERSONAL SERVICES � 100 Regular Employees $ $ $ $ $ 14,500 � ' 120 Part-Time Employees 6,000 � 191 P.E.R.A. Contriburion 600 192 F.I.C.A. Contribution 1,600 ` � 193 Hospitalization - Life Insurance 1,500 4 " TOTAL $ $ $ $ $ 24,200 i _ i SUPPLIES . i — I 202 General Supplies $ $ $ $ $ ` 600 j i � = 204 Maint. - Equip. & Vehicle Parts 2,a�� I _ 210 Motor Fuels & Lubricants 2,000 i TOTAL $ $ $ $ $ 4,600 � i _ , OTHER SERVICES AND CHARGES � � 304 Contractual Maint. & Repair- � $ $ $ $ $ 1,000 ;, Equipment & Vehicles � 336 Equipment Rental 4,000 � � � 341 Disposal Charges 10,000 i - 380 Garage - Labor & Burden 2,500 f - TOTAL $ $ $ $ $ 17,500 DEPARTMENT TOTAL $ $ $ $ $ 46,300 � I I I 207 � DEPT 48920 RECYCLE • FUND 717 EXPENDITURE DETAIL Acival � Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 ' PERSONAL SERVICES 100 Regular Employees $ 10,090 $ 10,440 $ 11,782 $ 12,500 $ 13,500 110 Overtime-Regulaz Employees 1,368 64 42 S00 S00 - 120 Part-Time Emptoyees 468 191 P.E.RA. Contriburion 490 470 530 600 600 � 192 F.I.C.A. Confibution 896 848 � 956 1,000 1,100 193 Hospitalization - Life Insurance 522 550 643 800 800 I95 Workers' Compensation Insurance 347 239 161 500 200 � - TOTAL $ 14,181 $ 12,611 $ 14,114 $ 15,900 $ . 16,700 SUPPLIES � , 200 Office Supplies $ 58 $ 84 $ 166 $ 100 $ 100 � �__ 202 General Supplies 294 370 553 500 2,300 I _ 203 Postage 389 158 88 5 0 0 500 TOTAL $ ?41 $ 612 $ 807 $ 1,100 $ 2,900 � c� � - OTI-�ER SERVICES AND CHARGES � ' 301 Advertising, Publication, Printing $ 1,897 $ 3,094 $ 2,609 $ 4,000 $ 2,500 ( `- 302 Travel, Conferences, Schools 559 645 700 800 I,500 ` 303 Expert & Professional Services 368 � 341 Disposal Charges 862 1,055 1,350 6,000 6,300 � I 390 Other Contractual Services 73,680 82,373 98,939 100,000 95,000 u 401 Subscription - Membership 117 197 147 200 300 ` TOTAL $ 77,483 $ 87,364 $ 103,745 $ 111,000 $ 105,600 � DEFARTMENT TOTAL $ 92,405 $ 100,587 $ 118,666 $ 128,004 $ 125,200 __ � � f I , � i i � aas DEPT 48930 ADMINISTRATIONlDISPOSAL FUND 717 EXPENDI'I'URE DETAIL Actual Actual Actuai Budget Budget CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $. 62,295 $ 44,867 $ 86,926 $ 47,400 $ 43,000 110 Overtime-Regulaz Employees i,589 622 466 2,000 2,000 120 Part-Time Employees 2,032 4,647 6,068 4,000 3,000 169 SL Converted/LTD 493 459 243 500 500 191 P.E.R.A. Contribution 2,851 2,U87 3,848 2,300 2,200 192 F.I.C.A. Contribution 4,935 3,823 7,026 4,100 3,700 193 Hospitalization - Life Insurance 5,739 4,694 8,539 3,900 4,900 = 195 Workers' Compensation Insurance 6,817 4,256 7,986 6,000 8,500 197 Deferred Compensation 584 1 ,500 ` TOTAL $ 86,751 $ 65,455 $ 121,686 $ 71,704 $ 67,800 - SUPPLIES 200 Office Supplies $ 366 $ 555 $ 280 $ 400 $ 4Q0 201 Uniforms 652 287 700 500 500 202 General5upplies 194 343 1,160 600 600 � 203 Postage� � 81T 977 1,087 900 900 ° � � I 204 Maint. - Equip. & Vehicle Parts 11,360 9,074 21,377 16,000 14,000 { s 205 Maint. - Structures 30 � 210 Motor Fuels & Lubricants 5,260 4,175 5,696 6,000 4,000 _ ` 212 Conta+ner Parts (1,004 2,230 2,500 2,SOQ - TOTAL $ 18,673 $ 14;407 $ 32,530 $ 26,900 $ 22,900 � � I � - I m � � ■ i ' I - ' d ■ 209 � r __ DEPT 48930 ADMINISTRATION/DISPOSAL ' FUND 717 � EXPENDITURE DETAIL Actual Actual Actual Budget Budget ~ CODE 1990 1991 1992 1993 1994 " � OTHER SERVICES AND CHARGES "' 300 Audit $ 1,200 $ 1,200 $ 1,100 $ 1,500 $ 1,700 - 301 Advertising, Publicarion, Printing 571 1,523 800 S00 ` 302 Travel, Conferences, School 347 279 325 600 1,000 � ; 303 Expert & Professional Services 281 416 5,000 3,000 I `- 304 Contractual Maint. & Repair- 4,474 3,148 7,169 7,000 6,000 � _ Equipment & Vehicles , 305 Contractual Maint. & Repair- S 12 26 1,000 1,000 � _ Structures 3I5 Heating Fuel - Gas 803 1,319 318 1,400 1,000 � 336 Equipment Rental 58 1,660 � 341 Disposal Charges 274,168 244,377 247,808 270,000 270,000 J 380 Garage - Labor & Burden 14,378 13,338 15,187 15,500 13,000 � _ 389 Administrative Fee 19,800 21,600 22,800 49,200 52,000 j 401 Subscriptions - Memberships 42 100 100 I 409 Taxes & Licenses 37 70 100 100 411 Fleet Liability 1,413 1,158 1,229 1,400 2,000 412 General Liability 4,800 4,500 6,502 7,000 7,000 _ 415 E�cess Umbrella 4,000 _ 419 Insurance Deductible 122 _ TOTAL $ 326,466 $ 291,459 $ 306,133 $ 360,600 $ 358,400 DEPARTMENT TOTAL $ 431,890 $ 371,321 $ 460,349 $ 459,200 $ 449,100 i � I , � � I 210 � • DEPT 48610 SEWER MAINTENANCE FUND 740 48620 CONCRETE ALLEYS 48630 ADMINISTRATION ` 48650 CONSTRUCTION - ACTNITY: Storm Sewer System Maintenance ACTNITY MANAGER: WATER & SEWER SUPERINTENDENT STREET & SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT GENERAL ACTIVITIT DESCRIPTION All storm sewer lines and storm inlets must be maintained to assure adequate run-off. Creeks and ditches must be monitorad to assure proper run-off and weed and pollution control. This work is done with men and equipment from the Water & Sewer and Street & Sanitation divisians. PROCESS USED Storm sewer lines and catch basins are cleaned on a rotating basis. Storm inlet grates are cleaned in the spring and fa11 and when conditions require it. Streets, alleys and parking lots aze swept at least 3 times annually. � Ditches are cleaned with a backhoe when necessary. Inlet grates and structures are repa.ired as needed after � ulspection. i � MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 � � f 1. Continue implementarion of storm sewer utility. �2. Inspect 20 percent of storm sewer pipe annually. _ I - j 3. Visually inspect all grates annually. i r ; 4. Repair or replace catch basins as needed. i � � 5. Maintain functional drainage system throughout the city. ■ I I � Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 • ; 1. Number of catch basins inspected 340 325 340 350 350 1 2. Number of catch basins rebuilt 7 20 25 250 25 • 3. Number of feet of storm sewer � pipe cleaned 2,000 2,400 2,500 3,000 2,000 ' 4. Number of feet of ditches - restored and cleaned 500 500 1,500 2,000 2,000 5. Jet out iced catch basins/pipes 25 20 20 25 25 I. s . 213 � 740 STORM SEWER UTILITY FUND �� FINANCIAL SUMMARY " Actual Actual Actual Budget Budget .- CATEGORY 1990 1991 1992 1993 1994 � EXPENDITURES - PERSONAL SERVICES $ 9,753 $ 23,618 $ 23,708 $ 31,900 $ 39,400 SUPPLIES 24,709 4,625 2,408 8,500 8,500 �" OTHER SERVICES AND CHARGE5 53,4b0 35,497 96,084 50,800 51,'100 �- NON-OPERATING 196,470 255,447 251,223 250,300 250,100 i � TOTAL $ 284,392 $ 319,187 $ 373,423 $ 341,500 $ 349,700 - REVENUE .,, Storm Sewer Charges $ 298,036 $ 340,952 $ 433,475 $ 499,000 $ 545,000 TOTAL $ 298,036 $ 340,952 $ 433,475 $ 499,000 $ 545,000 `� Increase {Decrease) to Fund Balance $ 13,644 $ 21,'765 $ 60,052 $ 157,500 $ � 195,300 � RETAINED EARNINGS 12-31 $ 164,605 $ 386,370 $ 446,422 $ 603,922 $ 799,222 _� Cash Balance 12-31 $ (418,227)$ (332,125}$ (337,088)$ (456,588)$ (496,288 �� Bond Principal Payment $ - $ 70,000 $ 75,000 $ 80,000 $ 85,000 - Construction Projects $ - $ 142,395 $ 151,363 $ 277,000 $ 24Q000 -1° Rate per REF $ 4.75 $ 6.00 $ 7.50 $ 9.00 $ 9.00 � �n PERMANENT STAFFING Engineering Superintendent - 0.20 0.20 0.20 020 I Engmeering Tech. 0.10 0.15 0.15 0.15 0.15 � Street & Sanita.tion 5uperintendent 0.10 0.10 0.10 0.10 0.10 Water & Sewer Supenntendent 0.10 0.10 0.10 0.10 0.10 Maintenance 1.00 0.60 0.60 0.60 0. 60 TOTAL 1.30 0.95 0.95 0.95 0.95 � ' I SIGNIFICANT EXPENDITURES ' Maint. Other Improvements -$5,000; Asphalt Material -$2,000; Ciiy Project Contracts -$12,000; Expert & Professiona] Services -$6,000; Admmistrative Fee -$25,000 ' 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted I , Item Requested Prouosed Pro�osed Bud�et None ■ 214 STORM SEWER FUND FUND 740 • EXPENDITURE DETAIL Actual Actual Actual Budget Budget � ODE 1990 1991 1992 1993 1994 _ PERSONAL SERVICES _ 100 Regulaz Employees $ 7,451 $ 17,892 $ 19,508 $ 25,900 $ 31,500 - 110 Overtime-Regular Employees 110 167 53 r 120 Part-TimE Employees 754 1,937 221 900 � - I 191 P.E.RA. Contribution 339 809 876 1,200 1,500 "� 192 F.I.C.A. Contribution 589 1,536 1,516 2,200 2,600 - � 193 Hospitalization - Life Insurance 5 1,277 1, 534 2, 600 2,900 - TOTAL $ 9,753 $ 23,618 $ 23,708 $ 31,900 $ 39,400 _ i I � � SUPPLIES � � - I 200 Office Supplies $ 11? $ - $ - $ - $ - , � � 202 General Supplies 537 43 11 � 206 Maint. - Other Improvements 323 3524 518 5,000 5,000 ` �, ' 220 Street Maint. Material 22,270 1,058 681 2,000 2,000 � �21 Sand/Gravel 1,462 1,198 1,500 1,500 ` � TOTAL $ 24,709 $ 4;625 $ 2,408 $ 8,500 $ 8,500 ., , .._ ` � � � 'i � i � ; _ � j � � i - 215 � . � .� _� �' , STORM SEWER FUND - FUND 740 EXPENDITURE DETAIL i Actual Actual Actual Budget Budget - CODE 1990 1991 1992 1993 1994 � OTI-�R SERVICES AND GHARGES - 300 Audit $ 1,200 $ 400 $ 1,100 $ 1,200 $ 1,200 � 301 Advertising, Publicarion, Printing 2'70 - 303 Expert & Professional Services 11,251 6,032 9,076 6,000 6,000 �° 304 Contractual Maint. & Repair- 843 638 660 600 800 Equipment & Vehicles ' 306 Contractual Maint. & Repair- 8,391 5,827 14,800 5,000 5,000 i , Other Improvements - 336 Equipment Rental 964 I 341 Disposa1 Charges Sg � � 360 City Project Contracts 8,011 45,875 12,000 ,� 12,000 � 389 Admuustrarive Fee 19,800 21,600 22,800 24,000 25,000 I � _ 412 General Liability 1,000 1,000 1,445 2,000 1,700 I 415 Excess Umbrella 2,000 � TOTAL $ 53,460 $ 35,497 $ 96,084 $ 50,800 $ 51,700 � NON-OPERATING 460 Depreciation $ 75,580 $ 76,732 $ 76,732 $ 80,000 $ 85,000 �= 610 Bond Interest 120,297 178,415 174,191 170,000 164,800 I - 620 Fiscal Agent's Fee 593 300 300 3 00 300 , TOTAL $ 196,470 $ 255,447 $ 251,223 $ 250,300 $ 250,100 - • STORM SEWER FL1ND TOTAL $ 284,392 $ 319,187 $ 373,423 $ 341,500 $ 349,700 I I i � 216 DEPT 48610 STORM SEWER MAINTENANCE FUND 740 �,. EXPENDITURE DETAIL Actual Actual Actual Budget Budget ' ODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES - 100 Regular Employees $ 7,451 $ 17,892 $ 19,508 $ 15,000 $ 20,700 � 110 Overtime-Regular Employees 110 167 53 � 120 Part-Tinne Employees 754 1,937 221 200 � 191 P.E.R.A. Contribution 339 809 876 600 900 - 192 F.I.C.A. Contributian 589 1,536 1,516 1,204 1,600 � 193 Hospitaliza.rion - Life Insurance S 10 1,277 1,5 34 1,800 2, TOTAL $ 9,753 $ 23,618 $ 23,708 $ 18,600 $ 25,500 ..� SUPPLIES 202 General Supplies $ 537 $ 43 $ 11 $ - $ - J , 206 Maint. - Other Improvements 323 3,524 518 5,0t?0 5,000 "'� � i 220 Sireet Maint. Material 22,270 1,058 681 2,000 2,000 � 221 Sand/Gravel 1,462 1,198 1,500 1,500 ►�- � TOTAL $ 24,592 $ 4,625 $ 2,408 $ 8,500 $ 8,500 � OTHER SERVICES AND CHARGES � 303 Expert & Professional Services $ 469 $ - $ 1,139 $ - $ - _ 306 Contractual Maint. & Repair- 8,391 5,827' 14,800 5,000 5,000 Other Im rovements � � 336 Equipmen�Rental 964 _ i 360 City Project Contracts 45,875 � TOTAL $ 9,824 $ 5,827 $ 61,8I4 $ 5,000 $ 5,000 °� f - � - �I .' DEPARTMENT TOTAL $ 44,169 $ 34,070 $ 87,930 $ 32,100 $ 39,000 .� I � � � DEPT 48620 CONCRETE ALLEYS FUND 740 - � EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 19g3 19g4 .� � OTI�R SERVICES AND CHARGES - 360 City Project Contracts $ 8,011 $ - $ 58 $ 12,000 $ 12,000 „ � DEPARTMENT TOTAL $ 8,011 $ - $ 58 $ 12,000 $ 12,000 • � .� 217 - � p DEPT 48630 ADMINISTRATION , FUND 740 ' EXPENDITURE DETAIL w Actual Actual Actual Budget Budget - CODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES - 100 Regular Employees $ - $ - $ - $ 10,900 $ 10,840 � 120 Part-Time Employees 700 191 P.E.RA. Contribution 600 600 _ i 192 F.I.C.A. Contribution , 1,000 1,000 � 193 Hospitalization - Life Insurance 800 800 a TOTAL $ - $ - $ - $ 13,300 $ 13,900 SUPPLIES � � � 200 Office Supplies $ 117 $ - $ - $ - $ - ' OTHER SERVICES AND CHARGES k 300 AUdit $ 1,200 $ 400 $ 1,100 $ 1,200 $ 1,200 � 301 Advertising, Publication, Printing 27� 3�03 Expert & Professional Services 7,643 6,032 7,937 6,000 6,000 � 304 Contractual Maint. & Repair- 843 638 660 600 800 Equipment & Vehicles 389 Admirustrative Fees 19,800 21,600 22,800 24,000 25,000 :� � 412 General Liability 1,000 1,000 1,445 2,000 1,700 415 EYCess Umbrella 2,000 � TOTAL $ 32,486 $ 29,670 $ 34,212 $ 33,800 $ 34,700 - DEPARTMENT TOTAL $ 32,603 $ 29,670 $ 34,212 $ 47,100 $ 48,600 � � i I 218 DEPT 48730 ADMINISTRATION FUND �47 48735 ICE RENTAL 48740 SOCCER-LEAGUE/RENTAL • 48745 DRY FLOOR ACTNITY: Ice Arena and Pavilion ACTNITY MANAGER: ICE ARENA/PAVILION MANAGER GENERAL ACTNITY DESCRIPTION Manage and schedule public user groups and maintenance for the ice arena/pavilion which wilI utilize the facility to its maximum potenrial, and generate adequate revenue to offset the cost of operarions. PROCESSUSED Schedule and control a wide variety of user groups: Urilize all prime ice hours, scheduling non-prime hours as permitted. Use developed policies to manage the facility and determine rentai rates for pavilion user groups. Supervision of accounts payab(e and accounts received. Train and supervise a part-time staff in order to maintain an efficient, safe and clean facility. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 l. Rent a11 prime time ice January 1 to March 15, and September 18 to December 3 L • 2. Rent up to 16 hours a week of none-prime ice. ; � 3. Develop a dry floor hockey league and instructional clinics, operated by Pavilion staff. i 4. Obtain sponsorship in the form of donations and advertising for the dry floor hockey league. i i 5. Operate a budget to maximize building revenues. I Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Rented prime hours ice 133 1,068 1,076 1,030 1,060 2. Rented non-prime hours ice 45 159 190 200 200 3. Pavilion leases for summer use 20 9 8 6 4. Hours ice resurfacer is in use 50 262 322 300 330 5. Hours of part-time employment 480 3,510 1,925 2,050 2,350 6. Open skate hours 270 269 250 250 7. Teams for indoor soccer . 7 24 36 50 8. Rented roller hockey hours 130 250 275 � . 221 ,� - 747 PAVILION/ICE ARENA FUND . ;-► ' FINANCIAL SUMMARY Actual Actual Actual Budget Budget ;� CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 8,304 $ 83,573 $ 94,784 $ 108,500 $ 108,500 � SUPPLIES 7,699 15,694 12,001 15,400 17,400 OTI�R SERVICES AND CHARGES 5,654 36,277 40,350 40,900 46,200 NON-OPERATING 332 4, 4,11 4,000 4,200 TOTAL $ 21,989 $ 139,656 $ 151,247 $ 168,800 $ 176,300 � REVENUE - Ice Rental $ 11,362 $ 102,572 $ 114,503 $ 110,000 $ 119,000 Pavilion Rental 8,050 11,218 15,000 15,000 � Open Skating Fees 2,304 5,153 7,000 4,500 Soccer League Fees 4,327 12,421 19,500 27,000 - Soccer Rental 768 1,396 2,000 2,000 Concessions 670 2,278 3,000 3,500 � Vending Machines (277) 2,357 2,528 4,600 7,600 Contributions 45,500 ° - TOTAL $ 56,585 $ 121,048 $ 149,497 $ 161,100 $ 178,600 � Increase (Decrease) to Fund Balance 34,596 (18,608)$ (1,750)$ (7,700)$ 2,300 I I RETAINED EARNINGS 12-31 $ 39,203 $ 20,595 $ 18,845 $ 11,145 $ 13,445 � Cash Balance 12-31 $ (13,544)$ (25,390)$ (17,858)$ (21,558)$ (15,058 Capital Outlay $ 48,472 $ - $ - $ - $ - � _ PERMANENT STAFFING ; , Full-Time Maintenance - 0.60 0.60 0.60 0.60 � Pazks & Forestry Superintendent 0.10 0.10 0.10 0.10 0.10 � Pavilion/Ice Arena Manager 1.00 1.00 1.00 1.00 1.00 Part-time Maintenance 2.00 1.00 1.00 1.00 1.00 � Part-time Administrative Support 0.70 0.70 0.70 0.70 0.70 I TOTAL 3.80 3.40 3.40 3.40 3.40 � � SIGNIFICANT EXPENDITURES - Soccer Uniforms & Sup lies -$4,000; Soccer Carpet Repair -$2,000 Heating Fuel - $11,000; �lectricity - $14,200 J _ 1994 CAPITAL OUTLAY DETAIL � . t � Dept. Manager Adopted I Item Requested Pro�osed Proposed Bud et - None I J I i � � I I � � I � 222 . PAVILION/ICE ARENA FUND FUND 747 . � EXPENDITURE DETAIL , Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 - � PERSONAL SERVICES - 100 Regular Employees $ 6,757 $ 36,026 $ 47,674 $ 63,000 $ 52,000 - 110 Overtime-Regular Employees 698 1,675 1,000 1,000 120 Part-Time Employees 30,132 25,734 22,000 31,800 - 169 SL Converted/LTD 345 520 600 700 191 P.E.RA. Confibution 237 2,270 2,608 3,900 2,900 � 192 F.I.C.A. Contribution 445 4,378 5,600 6,800 6,500 193 Hospitalization - Life Inswance 596 6,276 8,027 8,800 9,600 195 Workers' Compensation Insurance 269 2,131 1,531 1,500 2,000 ; _ 197 Defened Compensation 1, 317 1,415 9 00 2,000 TOTAL $ 8,304 $ 83,573 $ 94,784 $ 108,500 $ 108,500 � , _ SUPPLIES 200 Office Supplies $ 396 $ 627 $ 719 $ 400 $ 400 _ � 201 Uniforms/Clothing 168 149 1,837 3,300 3,400 -- i � 202 General Supplies 6,586 6,088 4,187 3,400 4,000 - ! 203 Postage Sl 467 436 700 600 I I 204 Maint. - Equip. & Vehicle Parts 189 919 1,484 1,500 1,500 - 205 Maint. - Structures 197 1,553 1,384 2,100 2,100 206 1Viaint. - Other Improvements 22 4,594 489 800 800 ; 209 Filters, Anrifreeze, Solvents 64 147 400 400 - i 210 Motor Fuels & Lubricants 90 862 912 900 800 � 223 Sign Supplies 371 100 100 � 241 Concession Supplies 406 700 400 243 Vending Machine Supplies 1, 2,9 00 TOTAL $ 7,699 $ 15,694 $ 12,001 $ 15,400 $ 17,400 . 223 � � ' " � PAVILION/ICE ARENA FUND FUND 747 EXPENDITURE DETAIL i Actual Actual Actual Budget Budget " CODE 1990 1991 1992 1993 1994 ° OTHER SERVICES AND CHARGES 300 Audit $ - $ - $ 400 $ 400 $ 400 � 301 Advertising, Publication, Printing 463 503 542 400 1,000 302 Travel, Conferences, Schools 225 59 554 500 700 i � 303 Expert & Professional Services 1,190 417 400 400 , -- � 304 Contractual Maint. & Repair- 77 93 � 670 700 700 � Equipment & Vehicles 305 Contractual Maint. & Repair- 96 495 509 500 4 - Structures 306 Contractual Maint. & Repair- 52 437 500 500 = Other Improvements • 307 Communications-Telephone/Alanns 953 2,318 1,970 2,200 � 2,200 315 Heating Fuel - Gas 1,127 9,249 8,690 10,700 11,000 � 320 Electricity 2,563 19,419 16,214 12,800 14,200 ' � 380 Garage Labor & Burden \ 202 81 400 400 389 Administrative Fee 6,000 6,000 6,000 _ 401 Subscription - Membership 150 � 75 100 100 _ 412 General Liability, Fire, Etc. 1,000 1,445 5,000 1,600 _ 413 Property Insurance 1,697 2,146 2,400 _ 418 N.L.C. Liability Insurance 200 300 300 TOTAL $ 5,654 $ 36,277 $ 40,350 $ 40,900 $ 46,200 NON-OPERATING - 460 Depreciation $ 332 $ 4,112 $ 4,112 $ 4,000 $ 4,200 PAVILION/ICE ARENA FIJND TOTAL $ 21,989 $ 139,656 $ 151,247 $ 168,800 $ 176,300 � 224 � 'DEPT 48730 ADMINISTRATION FUND 747 .R.� EXPENDITURE DETAIL � Actual Actual Actual Budget Budget CODE 1990 1991 1992 I993 1994 PERSONAL SERVICES •° 100 Regular Employees $ 6,757 $ 29,885 $ 32,429 $ 47,900 $ 36,800 + 110 Overtime-Regular Employees 273 ' � I I 120 Part-Time Employees 20,176 8,396 8,000 6,300 ( 169 SL Converted/LTD 345 520 600 700 � , 191 P.E.RA. Contribution 237 1,647 1,676 2,500 2,200 � � ( I92 F.I.C.A. Contribution 445 3,037 2,916 4,400 2,900 193 Hospitalization - Life Insurance 596 4,895 5,463 7,200 7,400 ' �. 195 Workers' Compensation Insurance 269 1,641 681 600 900 197 Deferred Compensation 1,317 1, 90 0 2, � TOTAL $ 8,304 $ 63,216 $ 53,496 $ 72,100 $ 59,200 ' i � SUPPLIES ,-� �00 Office Supplies $ 396 $ 627 $ Z19 $ 400 $ 400 __ i 201 Uniforms/Clothing 168 149 153 500 400 � � ; 202 General Supplies 6;586 5,435 I 17 _..� I � 203 Postage � 51 416 189 200 600 - , . � 204 Maint. - Equip. & Vehicle Parts 189 306 - i ' 205 Maint. - Structures 197 848 � l 206 Maint. - Other Improvements 22 1,401 - i � 210 Motor Fuels & Lubricants 90 466 j 223 Sign Supplies 371 100 100 � 241 Concession Supplies 406 700 400 I 243 Vending Machine Supplies I,100 2,900 - 1 TOTAL $ 7,699 $ 10,019 $ 1,584 $ 3,000 $ 4,800 � � 225 - DEPT 48730 ADMINISTRATION FUND 74'1 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 - OTHER SERVICES AND CHARGES 300 Audit $ - $ - $ 400 $ 400 $ 400 301 Advertising, Publication, Printing 463 371 28 302 Travel, Conference, Schools 225 59 4 200 200 � � 303 Expert & Professional Services 830 �' 304 Contractual Maint. & Repair- 77 93 _ Equipment & Vehicles 305 Contractual Maint. & Repair- 96 495 509 500 800 � Structures 306 Contractual Maint. & Repair- 52 437 SDO 500 _ Other Improvements 307 Communications-Telephone/Alarms 953 2,318 1,970 2,200 � 2,200 ~ 315 Heating Fuel - Gas 1,127 6,148 ( A 320 Electricity 2,563 9,051 I 380 Garage - Labor & Burden 202 � I , 389 Administrative Fee 6,000 6,000 6,000 I � 401 Subscription - Membership 150 75 100 100 � 412 General Liability 1,000 1,445 5,000 1,600 413 Property Insurance 1,697 2,146 2,400 418 N.L.C. Liability Insurance 200 300 300 � � TOTAL $ 5,654 $ 22,31Fi $ 13,214 $ 15,200 $ 14,500 I : a ' DEPARTMENT TOTAL $ 2I,657 $ 95,551 $ 68,294 $ 90,3Q0 $. 78,500 � i � I i � � i _ � � i i i ' I ; ! y I y 1 � � 226 � y DEPT 48735 ICE RENTAL � FUND 747 _ EXPENDITURE DETAIL � � Actual Actual Actual Budget Budget DE 1990 1991 1992 1993 1994 � PERSONAL SERVICES -- 100 Regulaz Employees $ $ 5,009 $ 10,009 $ 12,000 $ 12,000 � 110 Overtime-Regular Employees 425 1,553 1,000 1,000 � 120 Part-Time Employees 9,385 11,700 6,000 9,000 y I91 P.E.RA. Contribution 570 697 900 600 "r 192 F.I.C.A. Contribution 1,210 1,830 1,500 1,800 -� 193 Hospitalization - Life Insurance 1,259 1,818 1,300 1,500 - � 195 Workers' Compensation Insurance 440 552 600 700 � TOTAL $ $ 18,298 $ 28,159 $ 23,300 $ 26,600 SUPPLIES '' ` i � 202 General Supplies $ $ 522 $ 2,512 $ 2,000 $ 2,200 - � j 203 Postage 51 � � 204 Maint. - Equip. & Vehicle Parts 295 1,458 1,400 1,400 � � � 205 Maint. - Structures 1,231 1,400 1,400 '' '�206 Maint. - Other Improvements 3,193 489 800 800 i 209 Filters, Antifreeze, Solvents 64 147 400 400 '� ` i 210 Motor Fuels & Lubricants 396 912 900 800 � TOTAL $ $ 4,521 $ 6,749 $ 6,900 $ 7,000 �- i i OTHER SERVICES AND CHARGES j 301 Advertising, Publication, Printing $ $ 132 $ 439 $ 100 $ 100 � ; 302 Travel, Conferences, Schools 550 300 500 ; 303 Expert & Professional Services 360 417 400 400 � � 304 Contractual Maint. & Repair- 670 700 700 !, Equipment & Vehicles .� ; 315 Heatmg Fuel-Gas 3,091 8,155 10,000 10,000 � 320 Electricity 8,905 12,842 10,000 11,000 i � � 380 Garage Labor & Burden 81 400 400 i TOTAL $ $ � 12,488 $ 23,154 $ 21,900 $ 23,100 i � i � DEPARTMENT TOTAL $ $ 35,307 $ 58,062 $ 52,100 $ 56,700 � 227 � . . � DEPT 48740 SOCCER-LEAGUE/RENTAL ' FUND 747 � � _ � � � EXPENDTTURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 Regular Employees $ $ $ 2,594 $ 2,100 $ 2,200 120 Part-Time Employees 2,559 5,000 9,000 191 P.E.RA. Contribution 116 300 100 � 192 F.I.C.A. Confibution 400 600 1,000 193 Hospitalization - Life Insurance 358 200 400 195 Workers' Compensation Insurance 139 200 200 TOTAL $ $ $ 6,166 $ 8,400 $ 12,900 SUPPLIES , 201 Uniforms $ $ $ 1,684 $ 2,800 $ 3,000 ' 202 General Supplies 510 600 1,000 , 203 Postage 247 500 205 Maint. - Structures 100 100 TOTAL $ $ $ 2,441 $ 4,000 $ 4,100 OTHER SERVICES AND CHARGES 301 Advertising, Publication, Printing $ $� $ 75 $ 200 $ 600 305 Contractual Maint. & Repair- , 2,000 Structures 315 Heating Fuel-Gas 501 600 900 320 Electricity 911 1,000 1,400 TOTAL $ $ $ 1,487 $ 1,800 $ 4,900 DEPARTMENT TOTAL $ $ $ 10,094 $ 14,200 $ 21,900 � � 228 -� DEPT 48745 DRY FLOOR , FUND 747 . • . EXPENDITURE DETAIL Actual Actual Actual Budget Budget ' CODE 1990 1991 1992 1993 1994 - PERSONAL SERVICES ' 100 Regulaz Employees $ $ 1,132 $ 2,642 $ 1,000 $ 1,000 " 110 Overtime-Regulaz Employees 122 � 120 Part-Time Employees 571 3,079 3,000 7,500 � 191 P.E.R.A. Contribution 53 119 200 = 192 F.I.C.A. Contribution 131 454 300 800 193 Hospitalization - Life �nsurance 122 388 100 300 '� 195 Workers' Compensarion Insurance 50 1 59 100 - 2 0 0 ' TOTAL $ $ 2,059 $ 6,963 $ 4,700 $ ` 9,800 � � i SUPPLIES � _ ; 202 General Supplies $ $ 131 $ 1,048 $ 800 $ 800 I _ 204 Maint. - Equip. & Vehicle Parts 318 26 100 100 f , 205 Maint. - Structures 7 05 1 53 600 600 TOTAL $ $ 1,154 $ 1,227 $ 1,500 $ 1,500 I � OTI-�ER SERVICES AND CHARGES � � 301 Advertising, Publication, Printing $ $ - $ - $ 100 $ 300 I 305 Contractual Maint. & Repair- 1,500 Structures 315 Heating Fuel-Gas 10 34 100 100 320 Electricity 1,463 2,461 1,800 1, 800 � TOTAL $ $ 1,473 $ 2,495 $ 2,000 $ 3,�00 DEPARTMENT TOTAL $ $ 4,686 $ 10,685 $ 8,200 $ 15,000 � I � ; i � � � 229 DEPT 40940 MUNICIPAL BUILDING � FUND 101 FIN.ANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 110,34$ $ 86,984 $ 88,751 $ 87,700 $ 94,200 SUPPLIES � 9,352 9,282 9,960 � 9,900 10,300 OTf�R SERVICES AND CHARGES 91,971 93,580 84,558 80,400 95,500 CAPTTAL O[TTLAYS 1,995 1,400 TOTAL $ 213,666 $ 189,846. $ 183,269 $ 178,000 $ 201,400 REVENUE TOTAL $ $ $ � $ NET COST (RETURN) $ 213,666 $ 189,846 $ 183,269 $ 178,000 $ 241,400 PERMANENT STAFFING Bldg. & Equip. Services Superintendent 0.20 0.20 0.20 0.20 = Bidg. Maintenance Superintendent 1.00 = Bldg. Services Foremian 0.80 0.80 0.$0 0.80 Maintenance 2.00 1.00 1.00 1.00 1.00 _ Administrative Support 0.15 0.05 O.QS 0.05 0.05 = TOTAL 3.15 2.05 2.05 2.05 2.05 � - I : SIGNIFIC.ANT EXPENDITURES � y t = 1994 CAPITAL OUTLAY DETAIL � � _'- Dept. Manager Adopted � : Item Requested Proposed Proposea Bud�et i = Humidifier Replacement $ 1,400 $ 1,400 $ 1,400 _ i � � ( � i ; � � _ � � ; i I � 33 DEPT 40940 MUNICIPAL BUILDING FUND 101 � EXPENDITURE DETAIL - Actual Actual Actua] Budget Budget � DE 1990 1991 1992 1993 1994 PERSONAL SERVICES � 100 Regular Employees $ 76,750 $ 59,096 $ 60,�79 $ 62,100 $ 67,200 110 Overtime-Regular Employees 6,125 4,824 4,487 1,400 1,400 � � i 20 Part-Time Employees 7 2 169 SL Converted/I.TD 519 778 811 800 900 � 191 P.E.R.A. Contribution 3,268 2,807 2,835 3,000 3,100 � 192 F.I.C.A. Contribution 6,343 4,981 5,038 5,000 5,300 � � 193 Hospitalizarion - Life Insurance 7,151 6,774 7,604 8,200 8,600 � 195 Workers' Compensation Insurance 8,264 S,OIS 4,127 4,100 4,500 � i 19� Deferred Compensation 1,928 2,709 2,898 3,100 3,200 _ i TOTAL $ 110,348 $ 86,984 $ 88,751 $ 87,700 $ 94,200 , � � i � SUPPLIES � i 201 Uniforms/Clothing $ 533 $ 105 $ 508 $ 600 $ 600 °` � 202 General Supplies 5,100 5,189 � 6,219 5,500 6,000 - � i 204 Maint. - Equip. & Vehicle Parts 273 412 319 400 400 205 Maint. - Structures 3,166 3,202 2,663 3,000 3,000 i � I 210 Motor Fue1s and Lubricants 280 374 251 400 300 � TOTAL $ 9,352 $ 9,282 $ 9,960 $ 9,900 $ 10,300 - � � � ' j _ i i - i i � t 34 f ._ __ _ _ _ _' - _ - DEPT 40940 MUNICIPAL BUILDING FUND 101 E�CPENDITURE DETAIL Actual Acival Actual Budget Budget ODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 281 $ I75 $ 248 $ 1,000 $ 1,000 303 Expert & Professional Services 1,149 200 200 304 Contractual Maint. & Repair- 6,412 6,283 5,775 S,SQO 5,500 Equipment & Vehicles 305 Contractual Maint. & Repair- 8,674 11,075 2,861 3,500 17,200 Structures = 306 Contractual Maint. & Repair- 2,629 2,500 2,500 Other Improvements � - 307 Communicarions-Telephone/Alarms 34,668 35,115 32,109 30,000 30,OOOI � 309 Radio Contract (7) 100 100' 315 Heating Fuel - Gas 13,663 11,607 11,248 14,000 ; 13,000 - 320 Electricity 26,042 24,662 26,325 � 22,000 ' 22,Q00 " 336 Equipment Rental 100 100 , ° 380 Garage - Labor & Burden 1,282 702 378 400 400 I _ � ' 409 Taxes & Licenses 74 50 93 100 100 i I 411 Fleet Liability 384 375 400 400 � 4I2 General Liability 498 498 498 600 500 � ' 413 Property Insurance 1, 2,394 2,500 � TOTAL $ 91,971 $ 93,580 $ 84,558 $ 80,400 $ 95,500 • i CAPITAL OUTLAY • 580 Other Equipment $ 1,995 $ - $ - $ - $ 1,400 � _ , i DEPARTMENT TOTAL $ 213,666 $ 189,846 $ 183,269 $ 178,000 $ 201,400 I i - i I , � I i � � , � � _ ! � i � . � 35 " ,i ` I � DEPT 421Q0 P.W. - BUILDINGS � FUND 101 � FINANCIAL SUMMARY Actual Actual Actual Budget Budget ' CATEG4RY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 10,135 $ 16,789 $ 14,840 $ 19,500 $ 21,900 SUPPLIES 4,249 5,213 2,920 3,500 3,800 OTHER SERVICES AND CHARGES 19,864 I8 18,659 17,600 22,300 CA.PITAL OUTLAY 1,209 TOTAL $ 34,248 $ 40,489 $ 37,678 $ 4Q,600 $ 48,000 REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ 34,248 $ 40,489 $ 37,678 $ 40,600 $ 48,000 �f PERMANENT STAFFING � Idg. & Equip. Services Superintendent 0.05 0.05 0.05 O.OS Idg. Maintenance Superintendent 1.00 Bldg. Servic.es Foreman 0.10 0.10 0.10 Q.10 Maintenance 2.00 0.30 0.30 . Q.30 0.30 Administrative Support 0.15 0.05 O.OS -0.OS 0.05 TOTAL 3.15 0.50 0.50 0.50 Q.SO ! I SIGNIFICANT EXPENDITURES ' - I I 1994 CAPITAL OUTLAY DETAIL I Dept. Manager Adopted Item Requested Proposed Proposed Bua None � t � , ; ; I � , ! � � 89 � _ DEPT 42100 P.W. - BUILDINGS - FUND 101 r EXPENDITURE DETAIL _ Actua! Actual Actual Budget Buaget CODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES � I00 Regular Employees $ 8,311 $ 13,247 $ 12,084 $ 15,600 $ 17,300 � 110 Overtime-Regular Employees 22 514 111 500 500 I91 P.E.R.A. Contribution 374 617 546 600 800 192 F.I.C.A. Contribution 664 1,098 980 1,200 I,400 ' 193 Hospitalization - Life Insurance 764 1, 313 1, 169 1,600 1,900 � ' TOTAL $ i0,135 $ 16,789 $ 14,890 $ 19,500 $ 21,900 � _ ( �- SUPPLIES _ 201 Uniforms $ - $ 358 $ - $ - $ - , 202 General Supplies 2,021 3,113 1,313 2,000 2,500 � , 204 Maint. - Equip. & Vehicle Parts 20S 121 � � � -- 205 Maint. - Structures 2, 228 1,53'7 1,486 1,500 1,300 � � TOTAL $ 4,249 $ 5,213 $ 2,920 $ 3,500 $ 3,800 � OTF�R SERVICES AND CHARGES � 304 Contractual Maint. & Repair- $ = $ 97 $ 128 $ - $ - .�- Equipment & Vehicles 305 Contractual Maint. & Repair- 4,683 2,047 2,258 3,000 6,000 � � Structures 307 Communications-Telephone/Alarms 1,388 720 1,000 I,000 315 Heating Fuel - Gas 6,093 5,279 5,071 5,400 5,400 s 320 Electricity 9,088 8,413 8,878 8,000 8,000 412 General Liability 200 200 413 Property Insurance 1,263 1 , 6 04 I, 700 TOTAL $ 19,864 $ 18,487 $ 18,659 $ 17,600 $ 22,300 � I - CAPITAL OUTLAY � 520 Buildings & Structures $ - $ - $ 1,209 $ - $ - _ � � DEPARTMENT TOTAL $ 34,248 $ 40,489 $ 37,678 $ 40,600 $ 48,000 I n- ( ( � 90 r ` DEPT 421 IO P.W. - EQUIPMENT SERVICES FL1ND 101 -� r CTNIT'Y: Vehicle and Equipment Maintenance - ACTNITY MANAGER: BUILDING AND EQUIPMENT SERVICES SUPERINTENDENT �` GENERAL ACTNITY DESCRIPTION � The maintenance and repair of all City vehicles and equipment for as safe and efficient operation as possible is - the objective. Activity begins with normal maintenance and inspection and then work is schedulecl, including tires, brakas, electrical, and whatever else is needed. All work except automatic transmissions and major overhaul is "` done at the City Garage. Change over all emergency equipment on police units when new cars are purchased. _ � ' PROCESS USED � � The City-owned equipment is scheduIed for nonma( service by miles driven or hours of service. Repair work is i done as priority indicates. • + f � 1. Fire 6. Parks "; 2. Police 7. Trees -� � 3. Refuse 8. Engineering _ � 4. Streets 9. Buildings i 5. Utiliries 10. Administrative pool � � I MAJOR OBJECTNES TO BE ACCOMPLISHED 1N 1994 � � P.rovide preventa.tive maintenance and repairs to a11 city equipment in order to maximize the lowest cost _ ;' per mile per unit. � � i i 2. Coordinate with other departments in order to assure that equipment is available when needed. _ I, 3. Write specifications and purchase equipment as defined on Equipment Replacement Plan. +t � ' - • Actual Actual Actual Budget Budget ! SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 +�- �- 1. Number of vehicles serviced 253 2Z3 2I I 220 220 i 2. Number of repair requests 85 '71 50 74 50 � ' 3. Number of emergency vehicle repairs � 65 35 19 43 30 ; 4. Number of vehicles converted or � changed over I O 4 4 2 4 ! ; 5. Number of pieces of equipment - ; purchased 17 6 7 4 5 � � ; , - , I - i � � : . � � i . I ,� _ i• � � . ." 91 -.. .� � + � DEPT 42110 P.W. - EQUIPMENT SBRVICES FUND l0i FINANCIAL SUMMARY - ! _ Actual Actual Actual Budget Budget � CATEGORY 1990 1991 1992 1993 1994 - i EXPENDITURES i T PERSONAL SERVICES $ 6,927 $ 8,161 $ 22,937 $ 16,100 $ 19,400 j - SUPPLIES 9,722 9,880 (1,829) 5,100 4,700 ; _ OTI-�R SERVICES AND CHARGES 2,605 3,447 2,129 3,800 3,700 � CAPITAL OLTI'LAYS 163 2,500 1,500 11,500 � -- TOTAL $ 19,417 $ 23,988 $ 24,737 $ 36,500 $ 27,800 ; REVENUE - TOTAL $ $ $ $ $ � ; J NET COST (RETURN) $ 19,417 $ 23,988 $ 24,737 $ 36,500 $ 27,800 � PERMANENT STAFFING � _ Equipment Services Superintendent 1.00 O.bO 0.60 0.60 0.60 � Maintenance �.20 2.00 1.20 2.00 2.00 i - Administrarive Support 0.15 0.15 0.05 0.05 0.05 ! � _ • TOTAL 2.35 2.75 1.85 2.65 2.b5 � _ SIGNIFICANT EXPENDITURES ; i - Supplies - �2,500 � � i 1994 CAPITAL OUTLAY DETAIL i Dept. Manager Adopted Item Requested Proposed Proposed Bud�et y None � ---- - ' � 92 DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 + EXPENDITURE DETAIL Actua.� Actual Actual Budget Budget � ODE I990 1991 1992 1993 1994 PERSONAL SERVICES � . 100 Regular Employees $ 76,677 $ 89,993 $ 93,185 $ 91,700 $ 94,000 � 110 Overtime-Regulaz Employees 581 1,335 158 2,000 1,000 � 120 Part-Time Employees 285 17 16I Mechanics Labor & Burden Credit (91,935) (107,406) (96,154) (103,800) (103,300 - i 169 SL Converted/LTD 808 1,084 1,115 1,200 1,200 � 191 P.E.R.A. Contribution 3,459 4,Q91 4,098 4,100 4,400 � I92 F.I.C.A. Contribution 6,I48 7,26� 7,337 7,400 7,300 193 Hospitalization - Life Insurance 5,606 6,271 7,253 7,700 8,300 ■ 195 Workers' Compensation Insurance 2,998 2,80Q 3,119 2,900 3,500 197 Deferred Compensation 2,300 2, 732 2, 809 2 ,900 3,0 � TOTAL $ 6,927 $ 8,161 $ 22,937 $ 16,100 $ 19,400 � � SUPPLIES ' ` � 200 O�ce Supplies , $ 426 $ 98 $ 2$ 100 $ lOQ 201 Uniforms/Clothing 342 398 742 700 70Q i 202 General Supplies 1,954 4,187 2,692 2,900 2,500 . 203 Postage 4 10 100 100 204 Maint. - Equip. & Vehicte Parts 6,008 4,175 (6,340) 400 400 ZIO lVfator Fuels and Lubricants 388 422 565 300 300 236 �Tool Replacement . 6 600 500 6 00 6 Q0 TOTAL $ 9,722 $ 9,880 $ (1,829)$ 5,100 $ 4,700 ! I � ' 9 3 `- i � � � . � ` DEPT 42110 P.W. - EQUIPMENT SERVICES FUND 101 � EXPENDITURE DETAIL Actual Actual Actual Budget Budget ODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES � 302 Travel, Conferences, Schools $ 490 4 1,445 $ 71 $ 1,000 $ I,000 , 303 Expert & Profassional Services 432 197 100 200 200 - 304 Contractual Maint. & Repair- . 365 40 100 I00 Equipment & Vehicles �, . 305 Contractual Maint & Repair- 125 10 17 Structures -, 307 Communications-Telephone/Alarms 355 :, 336 Equipment Rentai 100 � 380 Garage - Labor & Burden 378 175 364 200 200 � 401 Subscription - Membership 28 12 100 , 100 � 409 Taxes and Licenses 230 12 245 300 ` 300 � 411 Fleet Insurance 230 1,260 1,120 1,300 1,300 ' 412 General Liability Insurance 200 200 � 418 N.L.C. Liabiliiy Insurance 2 2 • 300 3 � TOTAL $ 2,605 $ 3,447 $ 2,129 $ 3,800 $ 3,700 Q CAPITAL OUTLAY � 580 Other Equipment $ 163 $ 2,500 $ 1,500 $ 11,500 $ - � �. � DEPARTMENT TOTAL $ 19,417 $ 23,988 $ 24,737 $ 36,500 $ 2'7,800 :, � J � y L 94 y � � ; DEPT 42120 P.W. - ADMINISTRATION FLJND 101 I .. � �CTNITY: Public Works Adriunistration � ACTNITY MANAGER: PUBLIC WORKS DIRECTOR GENERAL ACTNITY DESCRIPTION This activity provides administrative control and support for the following Public Works Department divisions: — Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and Tr�c Services; Water and Sewer Utilities; Refuse Collecrion and Recycling. PROCESS USED � I The provision of administrative direction and control by the Public Works Director, reception and clerical support for a11 divisions. Administration and control of monthly reports, equipment maintenance computerized reporting, service requests, Gopher State One-Call and budget prepa.ration. Processing of all memos, letters and reports ` for Public Works. � � MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 � I ` 1. Continue update of Public Works information management systems. � ; 2. Implemen� confined Space entry, lockout/tagout and other safety related training. Further develop computerization — tracking of trainuig records of all P. W. employees. .� �. Develop centralized computer system for pavement management program, water and sewer monitoring and alarm — system, traffic sign inventory, and other related P.W. functions. Actual Actual Actual Budget Budget - SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 � i 1. Number of monthly finance reports 36 36 36 36 36 -- I 2. Hour� of administrative coordination 300 300 180 180 180 � 3. Hours of clericaUdata entry support 780 780 500 500 500 � 4. Hours of reception support 2,800 2,800 2,800 2,548 2,800 - 5. Number of council reports 58 39 38 40 40 i 6. Hours of budget assembly/coordination � 100 140 140 140 140 � 7. Gopher State One-Calls 848 829 1,131 850 1,176 � 8. CounciUPark Board/Z&P meetings 85 86 86 86 86 9. Purchase orders issued 253 154 133 150 130 � � � � 95 � - DEPT 42120 P.W. - ADMINISTRATION � FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget - CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 93,334 $ 93,823 $ 102,771 $ 103,700 $ 107,200 SUPPLIES 3,057 3,131 3,334 3,000 3,000 OTHER SERVICES AND CHARGES 14,904 14,524 11,471 10,900 11,900 CAPITAL OL7TLAYS 1,129 700 2,000 TOTAL $ 112,424 $ 111,478 $ 118,276 $ 117,600 $ 124,100 REVENUE Administrative Fees $. 82,530 $ 89,250 $ 94,290 $ 111,900 $ 116,500 TOTAL $ 82,530 $ 89,250 $ 94,290 $ 111,900 $ 116,500 NET COST (RETURN) $ 29,894 $ 22,228 $ 23,986 $ 5,700 $ `7,600 PERMANENT STAFFING ° Public Worl:s Director 1.00 1.00 1.00 1.00 1.00 Administrative Support 0.75 0.20 0.20 0.20 0.20 TOTAL 1.75 1.20 1.20 1.20 1.20 SIGNIFICANT EXPENDITURES Travel, Conferences & Schools - $5,000 Expert & Professional Services - $2,800 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Plain Paper Fax Machine $ 2,000 $ 2,000 $ 2,000 .� 96 � DEPT 42120 P.W. - ADMINISTRATION . FI1ND 101 - EXPENDITURE DETAIL � Actual Actual Actual Bud et Budg et ODE 1990 1991 1992 19� I9�34 ' PERSONAL SERVICES -•� 100 Regular Employees $ 70,954 $ 73,960 $ 80,719 $ 79,500 $ 82,700 110 Overtime-Regular Employees I,228 234 75 500 � 169 SL Converted/LTD 767 �60 940 900 I,000 191 P.E.RA. Contribution 3,264 3,324 3,463 3,600 3,800 192 F.I.C.A. Confibution 5,535 5,721 5,939 6,200 6,100 � 193 Hospitatization - Life Insurance 7,064 5, �Q4 8,171 9,100 9,700 A 195 Workers' Compensarion Insurance 3,596 2,751 2,015 2,300 2,300 �. 197 Deferred Compensation 9 1 ,969 1 ,449 1, 600 1,600 TOTAL $ 93,334 $ 93,823 $ 102,771 $ 103,700 $ 107,200 � • SUPPLIES � 200 Office Supplies $ 972 $ 2,125 $ 1,736 $ 1,600 $ ' 1,600 _ 201 Uniforms/Clothing 142 (278) 839 ' � 202 General Supplies 1,397 752 489 1,000 1,000 _,. 203 Postage � 424 216 270 400 400 � 204 Maint. - Equip. & Vehicle Parts 122 316 TOTAL $ 3,057 $ 3,131 $ 3,334 $ 3,000 $ 3,000 i OTHER SERVICES AND .CHARGES 301 Advertising, Publication, Printing $ 2,108 $ 1,552 $ 693 $ 1,400 $ 1,000 ' 302 Travel, Conferences, Schools 4,312 4,472 4,831 4,500 5,000 � 303 Expert & Professional Services 6,489 7,169 2,239 2,000 2,800 � 304 Contractual Maint. & Repair- 763 178 503 500 700 Equipment & Vetucles - 306 Contractual Maint. & Repair- 84 Other Improvements � 307 Commumcarions-Telephone/Alarms 273 593 496 S00 500 _ 309 Radio Contract (7) 1,338 1,000 1,000 401 Subscriptian - Membership 324 279 481 500 500 s 409 Taxes & Licenses 42 1 23 200 100 418 N.L.C. Liability Insurance 600 280 200 300 300 � 419 Insurance Deductible 583 - TOTAL $ I4,904 $ 14;524 $ 11,471 $ 10,900 $ 11,900 � CAPITAL OUTLAY I 570 Office Equipment & Furnishings $ I,129 $ - $ 700 $ - $ 2,000 y i _ DEPARTMENT TOTAL $ 112,424 $ 111,478 $ 118,276 $ 117,600 $ 124, i 00 � � 97 y. � , � ' DEPT 42I25 P. W. - ENGINEERING FLJND 101 � ACTNIT'Y: Engineering Services ACTNTTY MANAGER: ENGINEERING SUPERINTENDENT GENERAL ACTNITY DESCRIPTION This activity provides engineering services for a11 activities of the City. PROCESS USED The provision of drafting, surveying, layout, design, and other engineering services to other City activities is included, as well as maintenance and updating of base maps, as-buiits, and other miscellaneous map updating projects. This activity also provides primary liason to consultants involved with construcrion projects. MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 1. Update records retrievai system. 2. Review and revise records retention schedules. . 3. Develop standardized engineering report forms. • 4. Compile assessment procedure manual. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Number of engineering reports 62 76 61 70 70 2. Number of tr�c counts for State-aid streets 10 90 31 80 25 3. Gl'S mapping requests (manhours) 80 4. Dollar amount of construction supported/coordinated (millions) 5.3 5.8 2.9 2.2 4.6 5. Site development and storm drainage reviewals 16 10 18 � 20 20 6. Tr�c studies 5 8 6 10 10 7. Utility permits (NSP, US West, Minnegasco) 73 490 239 400 300 8. Sidewalk snow removal inspections (feet) 27,000 27,000 27,000 27,000 9. Permit requests (driveway, sidewalk, grading) 5 7 20 25 30 10. Sidewalk repair inspections per zone (feet) 3b,000 36,000 3G,000 98 DEPT 42125 P. W. - ENGINEERING FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 102,576 $ 94,839 $ 89,677 $ 96,000 $ 99,000 SUPPLIES 3,257 2,845 2,818 3,000 3,500 � OT'HER SERVICES AND CHARGES 20,030 16,954 10,994 14,600 14,000 CAPITAL OUTLAYS 4,867 4,140 1,000 � TOTAL $ 130,730 $ 114,638 $ 107,629 $ 113,600 $ 117,500 � REVENUE � County Grant $ - $ - $ 15,000 $ - $ • 5200 j Construction Administrarion 35,000 9,524 1,855 12,000 � 12,000 TOTAL $ 35,000 $ 9,524 $ 16,855 $ 12,000 $ 17,200 i - , = NET COST (RETURN) $ 95,730 $ 105,114 $ 90,774 $ 101,600 $ 100,300 i i ( - PERMANENT STAFFING I Engineering Superintendent 0.90 0.50 0.70 0.50 0.50 - Technicians , 1.00 0.90 1.10 0.90 0.90 � Part-Time 0.25 0.25 � Administrative Support 0.50 0.25 0.40 0.25 0.25 ° TOTAL 2.40 1.65 2.45 1.65 1.90 SIGNIFICANT EXPENDITURES Trave(, Conferences, Schools - $2,700 I - Expert & Professional Services - $6,000 ! Contractual Maint. & Repair - $3,000 � _ i � i 1994 CAPITAL OUTLAY DETAIL _ Dept. Manager Adopted Item Requested Proposed Proposed Bud et � i Laser Printer $ 1,000 $ 1,000 $ 1,000 � i . � i � � 99 � DEPT 42125 P. W. - ENGINEERING . FUND 101 EXPENDITURE DETAIL �' Actual Actuai Actual Bud et Budg et ODE 1990 1991 1992 19� 19J4 PERSONAL SERVICES � I00 Regular Employees $ 81,568 $ 74,026 $ 69,815 $ 70,900 $ 77,500 110 Overtime-Regular Employees 649 199 1,336 2,000 2,Q00 - 120 Part-Time Employees , 3,500 � . 169 SL Converted/LTD 858 1,154 1,166 1,200 1,300 191 P.E.RA. Contributivn 3,688 3,422 3,112 3,200 3,400 `' 192 F.I.C.A. Contribution 6,SI5 5,992 5,438 5,800 6,000 - 193 Hospitalization - Life Insurance 4,024 5,397 4,948 4,800 4,900 I -. 195 Workers' Compensation Insurance 2,382 1,893 965 1,500 1,100 ! _ 197 Deferred Compensation 2,892 2,7.56 2,897 3,100 2,800 I TOTAL 102,576 94,839 89,677 96,000 99,000 � � SUPPLIES j - 200 Office SuppIies $ 1,123 $ 1,408 $ 1,259 $ 1,100 $ , 1,100 � , 201 Uniforms/Clothing 409 300 ; 202 General Supplies 504 586 586 600 900 � = 203 Postage 408 259 252 300 200� 7 204 Maint. - Equip. & Vehicle Parts 423 210 327 500 500 i - 210 Motor Fuels and Lubncants 39d 382 394 500 SOQ I � TOTAL 3,25 2, 2, 1 3,0 3, � OTHER SERVICES AND CHARGES � 301 Advertising, Publication, Printing $ 798 $ 878 $ 685 $ 800 $ 500 i ' 302 Travel, Conferences, Schools 1,822 2,535 2,118 3,000 2,700 j - 303 Expert & Professional Services 9,659 5,937 5,523 6,000 6,000 ; � 304 Contractual Maint � Repair- 6,343 5,639 806 3,Q00 3,000 ! Equipment & Vehicles � = 309 Radio Contract 16 29 142 200 200 380 Garage - Labor & Burden 526 297 648 600 600 I ,� � 390 Other Contractual Services 810 � 401 Subscription - Membership 112 65 170 200 200 ; '" 409 Taxes & Licenses 27 100 � �- 411 Fleet Insurance 454 384 325 500 400 � :,� 4�8 N.L.C. Liability Insurance 300 280 200 300 300 ; _ 419 Insurance Deductible 350 � TOTAL 20,030 � 16,954 10,994 14,600 � 14,000 j � CAPITAL OUTLAY ; _ 570 Office Equipment & Furnishings $ - $ - $ 4, I40 $ - $ 1,000 ( � 580 Other Equipment 4,867 . TOTAL �- 4;�67 $- - 4,140 �� - 1,000 � w � DEPARTMENT TOTAL $�U�3� 1 I4,6 8� 1�0 ,�2� � 113,�00 11 ,50 � 100 . _ � ! DEPT 42130 P.W. - STREETS & ALLEYS FLJND 101 - .i ACTNITY: Street, Alley and Parking Lot Maintenance — ACTNITY MANAGER: STREET & SANITATION SUPERINTENDENT � GENERAL ACTIVITY DESCRIPTION � Maintenance of 55 miles of streets, 30 miles of alleys and 9 pazking lots (including parking ramp) within the City -- for convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb repair. `�' PROCESS USED ' � � i City streets, alleys and parking lots are maintained on a systematic basis each year. Major maintenance is j scheduled on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the city during the summer season. � I - � MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 � � 1. Maintain streets (55 miles), alleys (30 miles)�and parl:ing lots (9) in a safe condition. — i � 2. Preparation of Maintenance V seal coat area, approximately 10 miles of streets. " � 3. Repair defective curbing in Maintenance District V area. � �. Overlay street, roadways, alleys maintenance outside of Maintenance V area. — ; � 5. Storm sewer drainage reiated maintenance. "� 6. Civic event assistance. � • � � Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 � . � ' 1. Mi(es of streets prepared for seal coat 10 10 10 10 10 _ 2. Tons of patching material 1,200 450 450 475 475 3. Civic event support (manhours) 130 130 130 130 130 � � � � ` � � � _ I � i I I I t � � 10i � DEPT 42130 P. W. - STREETS & ALLEYS FUND 101 FINANCIAL SUMMARY Actual Actual Actual Budget Budget ' CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES � _ PERSONAL SERVICES $ 184,802 $ 180,524 $ 125,933 $ 110,000 $ 157,300 SUPPLIES 68,828 98,950 52,236 57,600 55,800 OTF�R SERVICES AND CHARGES 123,667 118,592 47,581 61,100 58,000 CAPITAL OLTI'LAYS 1,15 2 , 1 00 620 2, � TOTAL $ 378,447 $ 400,166 $ 226,370 $ 228,700 $ 273,100 REVENUE " Sta.te Aid $ 14,010 $ 14,010 $ 14,010 $ 14,000 $ 14,000 Equipment Use 1,970 1,300 Current Service 2, 669 2,421 4,315 3, 2, 000 � TOTAL $ 16,679 $ 16,431 $ 20,295 $ 17,500 $ ; 17,300 NET COST (RETURN) $ 361,768 $ 383,735 $ 206,075 $ 211,200 $ 255,800 I � PERMANENT STAFFING p Street & Sanitation Superintendent 0.40 0.25 0.25 0.25 0..25 Street Maintenance 3.75 2.00 2.00 2.00 2.00 Part-Time Maintenance 0.50 0.20 0.20 0.20 0.20 . Administrative Support 0.15 0.05 0.05 0.05 0.05 TOTAL 4.80 2.50 2.50 2.50 2.50 SIGNIFICANT EXPENDITURES Maint. Equipment & Vehicle Parts - $23,000 � Motor Fuels & Lubricants - $17,000 Street Maint. Materials - $10,000 Contractual Maint. & Repair Vehicles - $13,000 Garage Labor & Burden - $31,000 1994 CAPITAL OUTLA� DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Budget Flammable Liquid Safety Storage Cabinet $ 2,000 $ 2,000 $ 2,000 � 102 DEPT 42130 P.W. - STREETS & ALLEYS FLJND 101 - EXPENDITURE DETAIL Actual Actual Actual Budget Budget �ODE 1990 1991 1992 1993 1994 - PERSONAL SERVICES ' 1Q0 Regular Employees $ 132,167 $ 131,806 $ 92,727 $ 66,300 $ 115,200 = = 110 Overtime-Regulaz Employees 1,242 1,317 465 - 120 Part-Time Employees 3,160 1,887 839 13,000 1,300 - 169 SL Converted/LTD 1,516 1,999 1,978 2,000 2,000 �' 191 P.E.R.A. Contribution 5,947 5,955 4,160 2,800 S,S00 � � 192 F.I.C.A. Confibution 10,490 10,370 7,214 6,200 9,300 � 193 Hospitalization - Life Insurance 11,264 11,329 8,715 6,900 I 1,700 - 195 Workers' Compensation Insurance 11,032 8,817 4,331 6,200 4,700 � 197 Deferred Compensation 7,984 7,044 5,50 6,600 7, 6 0 0 � TOTAL $ 184,802 $ 180,524 $ 125,933 $ 110,000 $ 157,300 ` � _ SUPPLIES � j 201 Uniforms $ 2,048 $ 1,830 $ 1,702 $ 1,700 $ 1,700 _ � 202 General Supplies 1,7Q0 3,510 2,514 2,900 2,900 = ? 204 Maint. - Equip. & Vehicle Parts 17,049 34,844 25,204 25,000 23,000 __ � 210 Motor Fuels and Lubricants 19,133 22,200 11,494 17,000 17,000 - t � 22Q Street Maint. Material 27,458 36,406 10,499 10,000 10,000 _ � 221 �and/Gravel 1,440 823 1,000 1,000 - 235 Personal Safety Equipment 1 200 TOTAL $ 68,828 $ 98,950 $ 52,236 $ 57,600 $ 55,800 ' i I = I � i I + - 103 r DEPT 42130 P.W. - STREETS & ALLEYS FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 OTHER SERVICES AND CHARGES 302 Travel, Conferences, Schools $ 778 $ 425 $ 66� $ 2,000 $ 2;000 303 Expert & Professional Services 303 304 Contractual Maint. & Repair- 13,444 8,5.93 8,372 15,000 13,000 � Equipment & Vehicles 306 Contracival Maint. & Repair- 13,259 9,486 1,825 3,000 3,000 Other Improvements 309 Radio Contract 92 112 300 300 � 321 Seal Coating 62,301 49,990 � 336 Equipment Rental 1,914 1,683 I,600 ; 1,600 341 Disposal Charges 58 3,000 � 3,000 � 380 Garage - Labor and Burden 28,134 40,500 32,960 32,000 31,000 401 Subscription - Membership 59 105 120 100 100 - 409 Taxes & Licenses 202 200 200 R � 411 Fleet Insurance 3,686 2,708 2,200 3,600 2,500 „ 413 Property Insurance 690 870 1,000 418 N.L.C. Liabilitv Insurance 280 200 300 300 � 419 Insurance Deductible 3,729 455 Refunds & Reimbursements 100 TOT'AL $ 123,667 $ 118,592 $ 47,581 $ 61,100 $ 58,000 CAPITAL OUTLAY 580 Other Equipment $ 1,150 $ 2,100 $ 620 $ - $ 2,000 _ DEPARTMENT TOTAL $ 378,447 $ 400,166 $ 226,370 $ 228,700 $ 273,100 I I � 104 DEPT 42140 P.W. - SNOW & ICE REMOVAL FUND 101 ACTIVITY: Snow and Ice Control ACTNITY MANAGER: STREET & SANITATION SUPERINTENDENT GENERAL ACTIVITY DESCRIPTION Maintenance of 55 miles of streets, 30 miles of alleys and 9 parking lots (including parl:ing ramp) within the City for convenient day-to-day use, and to prevent deterioration. Maintenance is specifically oriented to the removal of snow and ice. PROCESS USED City streets, alleys and parl:ing lots (including parl:ing ramp) are cleazed of snow on a systematic basis as soon as it is practical after a snow event (minimum of 2" snowfall). MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 1. Complete plowing/sanding of all city streets (55 miles), alleys (30 miles) and parking lots (9), within 12 hours. � 2. Removal of snow throughout designated downtown areas, parking lots and parking ramp in an expedient manner. r 3: Minimize complaints by removals and sanding as needed for safety. _ Actual Actual Actual Budget Budget = SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Number of snowfalls 40 28 25 25 25 — 2. Number of times cre�vs deployed 10 15 13 18 20 _ 3. Number of inches of snowfall 49 70 62 52 54 I 4. Number of manhours spent plowing/ r sanding 5,350 5,200 5,100 5,500 5,500 _ 5. Number of tons abrasives applied 800 800 1,100 1,200 1,500 �: i i E I � i I � 105 - ' D�PT 42140 P.W. - SNOW & ICE REMOVAL FUND 101 � FINANCIAL SUMMARY Actual Actual Actual Budget Budget •n CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES �n PERSONAL SERVICES $ 22,746 $ 91,001 $ 27,738 $ 83,000 $ 35,500 SUPPLIES 9,222 10,840 10,864 10,500 11,000 OTHER SERVICES AND CHARGES 1,500 10,887 4,081 5,700 5,700 ��' TOTAL $ 33,468 $ 112,728 $ 42,683 $ 99,200 $ 52,200 — I REVENUE I ;n I I TOTAL $ $ $ $ $ � � NET COST (RETURN) $ 33,468 $ 112,728 $ 42,683 $ 99,200 $ , 52,200 I � _E I PERMANENT STAFFING ;� Street & Sanitation Superintendent 0.20 0.10 0.10 0.10 0.10 Maintenance 1.60 2.00 2.00 2.00 Z.00 Administrative Support 0.10 0.05 0.05 0.05 0.05 3 TOTAL 1.90 2.1 S 2.15 2.15 2.15 � SIGNIFICANT EXPENDITURES u Equipment Rental- $2,700 , Chemicals - $6,800 Sand - $4,200 - Contractual Maint. & Repair - $3,000 - 1994 CAPITAL OUTLAY DETAIL � I Dept. Manager Adopted i - Item Requested Proposed Proposed Bud et , i � None ' I ; i , i I � � , � � 106 � y "� ,, DEPT 42140 P.W. - SNOW & ICE REMOVAL ' FUND IOI ,�, EXPENDITURE DETAIL _ Actual Actuat Actual Budget Badget CODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES - 100 Regutar Employees $ 12,731 $ 53,553 $ 18,560 $ 55,000 $ 24,200 � 110 Overtime-Regular Employees 5,114 18,793 3,640 I 1,000 4,000 120 Part Time Employees 240 S ::� 191 P.E.R.A. Contriburion 797 3,241 991 2,900 I,Z00 � 192 F.I.C.A. Contribution 1,382 5,597 1,704 5,200 2,200 -�. 193 Hospitalization - Life Insurance 1,292 5,491 1,850 5,600 2,400 195 Workers' Compensation Insurance 1,430 4,08 988 3, 1, � TOTAL $ 22,746 $ 91,001 $ 27,738 $ 83,000 $ ; 35,500 � SUPPLIES _ 221 Sand/Gravel $ 3,265 $ 3,621 $ 3,867 $ 4,200 $ 4,200I � 230 Chemicals 5,957 7,219 6,997 6,300 6,800 � � _ TOTAL $ 9,222 $ 10,840 $ 10,864 $ 10,500 $ I1,000 I .� OTI�R SERVICES AND CHARGES � 301 Advertising, Publication, Printing $ - $ 214 $ - $ - $ _ � 336 Equipment Rental 1,500 3,083 3,500 2,700 2,700 T 390 Other Contractual Services 5,740 581 3,000 3,000 i 419 Insurance Deductible 1,850 � n' TOTAL $ 1,500 $ 10,887 $ 4,081 $ 5,700 $ 5,700 + � � I � DEPARTMENT TOTAL $ 33,468 $ 112,728 $ 42,683 $ 99,20Q $ 52,200 j , , � � ' i _ � � I � - � I ' i .� - i -- I � � � I _ � 1�7 s . ;� DEPT 42150 P.W. - SEAL COAT ZONE F�'� -'-% ACTIVITY: Seal Coating Maintenance ACTNITY MANAGER: STREET AND SANITATION SUPERINTENDENT � I I GENERAL ACTIVITY DESCRIPTION i � i Yeazly maintenance of approximately 10 miles of streets and parking lots. This maintenance provides for longevity of streets. -- � ■ ; � � PROCESS USED I � City streets, alleys and parking lots aze patched and overlayed to remove void areas prior to seal coating. " � The seal coating process involves the application of oil and seal coat rock. � I MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 " j 1. Preparation of Maintenance V seal coat area. � i 2. Upgrading and replacement of asphalt and concrete curbing, including storm drainage areas. _ Actual Actual Actual Budget Budget �' ; SELECT"ED WORK INDICATORS 1990 1991 1992 1993 1994 � ` 1. Miles of street seal coated 10 10 1�► � l. Patching/paving materials (tons) 1,500 Y,500 1,5Ot► _ ; 3. Curb/gutter repairs/replacement (feet) 1,200 1,100 90�� .. � I — ; , � , � � ; � I j � I i - � _._ `� 108 . � s� • ., DEPT 42150. P.W. - SEAL COAT ZONE FUND 141 :ra FINANCIAL SUMMARY Actual Actual Actual Budget Budget � CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES � PERSONAL SERVICES $ $ $ 21,378 $ 73,900 $ 25,200 SUPPLIES 35,927 54,500 45,500 OTHER SERVICES AND CHARGES 46,489 49,600 58,600 � � TOTAL $ $ $ 103,794 $ 178,000 $ 129,30Q ( , � REVENUE � � TOTAL $ $ $ $ $ I , � , I NET COST (RETURN) $ $ $ 103,794 $ 178,000 $ 129,300 I � � I PERMANENT STAFFiNG � = I _ � � Engineering Superintendent 0.05 0.05 0.05 i Engineering Tech. 0.05 0.05 0.0� I Street & Sanitarion Superintendent 0.05 0.05 0.05 � _ Maintenance 1.50 1.50 1.501 Admin. Support � 0.05 0.05 0.0� ; Part-Time 0.20 0.20 0.20 i TOTAL 1.90 1.90 1.90 i i I SIGNIFICANT EXPENDITURES ! I � Street Maint. Materials - $25,000 ; Sand/Gravel - $20,000 � Contractual Maint. & Repair - $9,000 Seal Coating - $48,000 ; . i 1994 CAPITAL OUTLAY DETAIL I i Dept. Manager Adopted I Item Requested Proposed Proposed Bud�et i None � i � � i i ; 109 - DEPT 42150 P. W. - SEAL COAT ZONE FUND 101 � . � EXPENDITURE DETAIL Actual Actual Actual Budget Budget � ODE 1990 1991 1992 1993 1994 ° PERSONAL SERVICES -- 100 Regular Employees $ $ $ 15,732 $ 60,000 $ 16,400 � '� 110 Overticne-Regular Emp�loyees 45 500 300 � 120 Part-Time Employees 1,59$ 3,000 '° 191 P.E.R.A. Confibution 707 2,700 700 "' 192 F.T.C.A. Contribution 1,330 4,700 1,500 ' 193 Hospitalization - Life Insurance 1,396 6,000 1,700 � 195 Workers' Compensation Insurance 570 1,600' � TOTAL $ $ $ 21,378 $ 73,900 $ 25,200 i � I � SUPPLIES ' j � i � 202 General Supplies $ $ $ 349 $ 500 $ 500 i �„ 220 Street Maint. Material 25,029 31,500 25,000 � � 221 Sand/Gravel i0,549 22,500 20,000' TOTAL $ $ $ 35,927 $ 54,500 $ 45,500 ! � � . , � " OTHER SERVTCES AND CHARGES I i " 306 Contractual Maint. & Repair- $ $ $ 6,305 $ 10,000 $ 9,000',, Other Improvements 40,184 38,000 48,000 I ' 321 Sea1 Coating r 336 Equipment Rental 1,600 1,600 � � � TOTAL $ $ $ 46,489 $ 49,600 $ 58,600 � _ � � DEPARTMENT TOTAL $ $ $ 103,794 $ 178,000 $ 129,300 ; � _a ' � - I _� . 1�� DEPT 42155 P.W. - SIDEWALK REPAIR FUND 101 • ACTNITY: Sidewalk/Trait Maintenance/Inspection ACTIVITY MANAGER: STREET AND SANITATION SUPERINTENDENT ENGINEERING SUPERINTENDENT GENERAL ACTNITY DESCRIPTION Yeazly maintenance of approximately 7 miles of sidewalks and 3/4 mile of trails. This maintenance provides for pedestrian safety. PROCESS USED City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel replacement, caulking and/or bituminous patching. MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 1. Inspect a11 sidewalks and trails in Maintenance District and process for repair procedure. Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 1. Miles of sidewalks inspected 7 7 7 2. Patching (sq. ft.) 50 50 3. Caulking materiaIs (lin. ft.) 50 50 50 , 4. Concrete panel repair/replacement (sq. ft.) 13,500 12,000 12,000 5. Miles of bihuninous trails inspected 1 1 1 � 6. Bituminous patching materials (tons) 50 150 150 ' � ( � i i � I . i � i i � � I I I � � I - i 111 ` DEPT 421 SS P. W. - SIDEWALK REPAIR ' FUND I01 FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY I990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ $ $ 2,964 $_ 4,800 $ 7,600 SUPPLIES 1,053 600 600 OTHER SERVICES AND CHARGES 49,709 43,400 45,900 TOTAL $ $ $ 53,726 $ 48,800 $ 54,100 REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ $ $ 53,726 $ 48,800 $ :54,1 QO PERMANENT STAFFING Engineering Superintendent 0.05 0.05 0.05 Engineering Tech. 0.10 0.10 0.10 - Street & Sanitation Superintendent 0.05 0.05 0.05 Maintenance 0.10 0.10 0.10 Admin. Support 0.05 0.05 0.05 ' TOTAL 0.35 0.35 0.35 � S[GNIFICANT EXPENDITURES City Project Contracts - $45,000 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Bud et None � � i � � � i � I i I 112 - DEPT 42155 P. W. - SIDEWALK REPAIR FUND l o l - EXPENDITURE DETAIL • . Actual Actual Actual � Budget Budget = CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES = 100 Regulaz Employees $ $ $ 2,568 $ 4,300 $ 5,800 191 P.E.RA. Contribution 115 200 300 = 192 F.I.C.A. Contribution 197 300 400 193 Hospitalization - Life Insurance 600 - 195 Workers' Compensation Insurance 84 5 - TOTAL $ $ $ 2,964 $ 4,800 $ 7,600 = SUPPLIES 202 Generat Suppiies $ $ $ 867 $ 500 $ , 500 = 203 Postage 186 100 100 TOTAL $ $ $ 1,053 $ 600 $ 600 OTHER SERVICES AND CHARGES = 301 Advertising, Publication, Printing $ $ $ 221 $ 100 $ 100 311 Legal Services 300 300 " 336 Equipment. Rental 500 500 � 36I Construction Costs 4 42,500 4 _ TOTAL $ $ $ 49,709 $ 43,400 $ 45,900 , DEPARTMENT TOTAL $ $ $ 53,726 $ 48,800 $ 54,100 � I _ . � • � � : � i i 1 113 _ _—, .2 i I,�EPT 42160 P. W. - TRAFFIC STGNS & SIGNALS FUND l Ol i "� � '�TNITl': Traffic Signal and Sign Maintenance r ' ACTNITY MANAGER: STREET AND SANITATION SUPERINTENDENT , GENERAL ACTNITY DESCRIPTION � � � Traffic signals, signs and street markings are maintained within this activity. I � .� � PROCESS USED Traffic Signals - Existing trat�c signals are maintained by the City, by Hennepin Couniy or by the Minnesota Department of Transportation. �- MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 � �... 1. Prepare work orders and follow up complerion on work load for maintenance of existing sytem. — 2. Maintain the high standards for signing and traffic controls. �� 3. Coordination and completion of both construction and domestic projects. � Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 �� _ y �Number of traffic signals for - which energy is provided 22 22 22 22 22 I 2. Number of tr�c signals � �� maintained by City 10 10 10 10 10 ' _ 3. Number of City owned street signs 5,000 5,000 5,200 5,200 5,250 j 4. Number of City owned signs, � � repairecUreplaced 250 340 350 350 350 � ,;� 5. Civic eyent support (manhours) 270 320 350 400 350 ( 6. Number of Gopher State One-Call � utili locates 121 105 125 125 � � , i � �= � - � ° i ; � I - i � , � �, � � 114 . � T � DEPT 42160 P.W. - TRAFFIC SIGNS & SIGNALS � FUND 101 � . FINANCIAL SUMMARY � Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 I993 1994 EXPENDITURES '� PERSONAL SERVICES $ 60,510 $ 48,249 � 58,�52 $ 60,700 $ 60,500 SUPPLIES 10,350 I 1,74I 10,641 15,300 16,3Q0 OTf�R SERVICES AND CHARGES 36,328 32,405 39,025 38,600 42,300 n CAPITAL OUTLAYS 1,447 1,159 6,800 2,600 - TOTAL $ 108,635 $ 93,554 $ 108,418 $ 121,400 $ 121,700 n REVENUE D TOTAL $ $ $ $ $ NET COST (RETURN) $ 108,635 $ 93,554 $ 108,418 $ 121,400 $ ` 121,700 � I � PERMANENT STAFFING j <. i _ Street & Sanitation Superintendent 0.10 0.05 0.05 0.05 0.05 Part-Time 0.05 0.10 0.10 O.IOI " Maintenance 1.65 1:00 1.00 1.00 I.00 _ Administrative Support , 0.05 0.05 0.05 0.05 0.05 TOTAL 1.80 1.15 1.20 1.20 1.20 � � s SIGNIFICANT EXPENDITURES :. ; _ General Supplies - $4,000; Sign Supplies - $6,800; Electricity - $25,000; Striping - $12,000; � Clock Tower Maintenance Contract - $1,000. - ' I i � 1994 CAPITAL OUfLAY DETAIL � � Dept. Manager Adopted - Item Requested Proposed Proposed Bud�et __ Flammable Liquid Safety Storage Cabinet$ 1,000 $ 1,000 $ 1,000 Windmaster Sign 1,600 1,600 1,600 $ 2,600 $ 2,600 $ 2,b00 f � I - I � i i - 115 i DEPT 42160 P.W. - TRAFFIC SIGNS & SIGNALS FUND 101 - EXPENDITURE DETAIL = Actual Actual Actual Budget Budget ODE 1990 1991 1992 1993 1994 = PERSONAL SERVICES 100 Regular Employees $ 42,150 $ 34,872 $ 41,880 $ 45,000 $ 43,500 110 Overtime-Regular Employees 2,873 1,479 2,821 1,500 4,000 120 Part-Time Employees 2,167 524 1,323 169 SL Converted/LTD 266 338 340 400 400 191 P.E.RA. Contribution ` 1,826 1,629 1,985 2,100 2,100 � � 192 F.I.C.A. Contribution 3,617 2,900 3,547 3,600 3,700 I 193 Hospitalization - Life Insurance 2,386 2,708 3,392 4,400 4,500 � 195 Workers' Compensation Insurance 3,828 2,421 2,061 2,200 2,300 197 Deferred Compensation 1, 397 1,378 1,403 1,500 � � TOTAL $ 60,510 $ 48,249 $ 58,752 $ 60,700 $ 60,500 i � ; SUPPLIES - j 201 Uniforms/Clothing $ 229 $ 51 $ 188 $ 200 $ 200 � •202 General Supplies 2,639 3,650 1,703 4,000 4,000 -� ; 204 Maint. - Equip. & Vehicle Parts 750 737 980 1,300 1,300 - � 210 Motor Fuels and Lubricants 1,537 910 797 1,000 1,000 - I 223 Sign Supplies 2,802 5,435 5,595 6,800 • 6,800 -� ; 224 Mall Maintenance 1,598 478 564 1,000 2,000 " I 226 Srignal Supplies ' 795 480 814 1,00 1,0 00 ; TOTAL $ 10,350 $ 11,741 $ 10,641 $ 15,300 $ 16,300 - ' - I - � I � - � i - ' - � . 116 '° - D�PT 42160 P.W. - TRAFFIC SIGNS & SIGNALS � FUND 101 g , EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1 994 �' OTHER SERVICES AND CHA.RGES 302 Travet, Conferences, Schools $ 143 $ 405 $ 228 $ 500 $ 600 � 304 Contractual Maint. & Repair- 217 1,320 377 2,000 1,500 i _ Equipment & Vehicles � 306 Contractuat Maint. & Repair- 41 200 200 I „ Other Improvements � 309 Radio Contract '723 , _ I _ 320 Electricity 19,246 , 17,46Q 26,624 22,000 25,000 � __, 322 Striping 14,902 10,879 10,057 12,000 12,0001 336 Equipment Rental 100 ' 100 i � ; - 380 Garage - Labor & Burden 607 2,093 1,539 1,300 � 1,500 i 390 Other Contractual Services 1,000 � � 401 Subscription - Membership 45 � :. 411 Fleet Insurance 449 203 200 500 400 � TOTAL $ 36,328 $ 32,405 $ 39,025 $ 38,60Q $ 42,300 � - i � � CAPITAL OUTLAY ' I. - 580 Other Equipment $ 1,447 � 1,159 $ - $ 6,800 $ 2,600 � �.. _ DEPARTMENT TOTAL $ 108,635 $ 93,554 $ 108,418 $ I2I,400 $ 121,700 � :� _ ` y. . � :y.. � � � � � � - � ; �. � - � � I � , � _ � i � 117 . ,,,� _.DEPT 42170 P.W. - STREET LIGHTING FUND 101 — . ... CTNITY: Streetlights � ACTNITY MANAGER: STREET AND SANITATION SUPERINTENDENT — GENERAL ACTNITY DESCRIPTION � Streetlights are provided for the safety of pedestrians and vehiculaz traffic at intersections and other locations — throughout the City. � PROCESS USED � � Streetlights - Existing streetlights are maintained by either the power company or the City depending upon owner- � ship. T'he City currently performs most maintenance on City-owned lights. Streetlight complaints or repair requests — are talcen and referred to the proper agency for action. � New streetlights may be requested for existing streets. Such requests aze evaluated by Engineering and installed — and maintained, when warranted. � MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 — 1. Receive repair requests for NSP and City-owned streetlights. � 2. Distriburion of work orders on City-owned light utilities. � . Order new installations as approved by Council direcrive. — r 4. Relamping/cleaning of signallights and streetlights. 5. Overall ma.intenance of City-owned electrical lighting system. � 6. Maintenance of City-owned light standazds on scheduled basis. — ` Actual Actual Actual Budget Budget � SELECTED WORK INDICATORS 1990. 1991 1992 1993 1994 _ i l. Number of City maintained streetlights 727 727 727 775 775 �' 2. Number of repair requests received = and referred 120 110 100 100 100 � 3. Number of specially requested streetlights 2 2 - Z — 4. Number of streetlights for which energy is provided 1,084 1,084 1,084 1,132 . 1,150 � 5. Number of underground locate - requests/marked 600/100 750/225 , 700/200 750/250 750/250 6. Number of repairs by order `' by outside contractor . 1 1 3 2 2 .� 118 • � � DEPT 42170 P.W. - STREET LIGHTING � FUND 101 � FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 12,671 $ 8,591 $ 6,748 $ 9,000 $ 9,200 SUPPLIES 7,110 4,206 3,998 5,000 5,000 OTHER SERVICES AND CHARGES 100,931 82,663 83,103 89,500 89,500 TOTAL $ 120,712 $ 95,460 $ 93,849 $ 103,500 $ 103,700 REVENUE TOTAL � � $ $ $ NET COST (RETLTRN) $ 120,712 $ 95,460 $ 93,849 $ 103,500 $ 103,700 PERMANENT STAFFING Street Superintendent - 0.05 0.05 0.05 0.05 Maintenance 0,10 0.50 0.50 0.50 0.50 Part-Time 0.05 0.05 0.05 0.05 TOTAL 0.10 0.60 0.60 0.60 0.60 SIGNIFICANT EXPENDITURES Streetlighring Supplies - $5,000 Contractual Maint. & Repair-Other Improvetnents - $9,500 Electriciry - $80,000 _ 1994 CAI'ITAL OUTLAY DETAIL � Dept. Manager Adopted Item Requested Proposed Proposed Bud�et Nvne I i , � ' ' I " 119 . _- DEPT 42170 P.W. - STREET LIGHTING ° - FUND 101 � EXPENDITURE DETAIL Actual Actual Actual Budget Budget -• CODE 1990 1991 1992 1993 1994 ' PERSONAL SERVICES = 100 Regular Employees $ 9,575 $ 6,555 $ 5,426 $ 7,000 $ 5,500 � 110 Overtime - Regular Employees 458 273 16 - 120 Part-Time Employees 50 39 2,000 � � 191 P.E.RA. Contriburion 450 306 244 300 20a 192 F.I.C.A. Contribution 814 545 421 500 600 � 193 Hospitalization - Life Insurance 509 430 415 600 500. 195 Workers' Compensation Insurance 815 443 226 600 400 ' TOTAL $ 12,671 $ 8,591 $ 6,748 $ 9,OA0 $ 9,200 SUPPLIES � � 223 Sign Supplies $ (221)$ (168)$ - $ - $ - i ; � � 225 Street Lighring Supplies 7,331 4,374 3,998 5,000 5,000 TOTAL $ 7,110 $ 4,206 $ 3,998 $ 5,000 $ 5,000 ' OTHER SERVICES AND CHARGES - • 306 Contractual Maint. & Repair- $ 13,835 $ 6,241 $ 5,794 $ 9,500 $ 9,500 - Other Improvements � 320 Elecficity 87,096 76,422 77,309 80,000 80,OOOI _. TOTAL $ 100,931 $ 82,663 $ 83,103 $ 89,500 $ 89,500 j I - � DEPARTMENT TOTAL $ 120,712 $ 95,460 $ 93,849 $ 103,500 $ 103,700 � - i I � �I � � I � � i _ i � � I . 12� DEPT 42240 P. W. - STREET CLEANING FLJND 101 ACTIVITY: Street Cleaning � ACTNIT'Y MANAGER: STREET & SANITATION SUPERINTENDENT � GENERA.L ACTNITY DESCRIPTION Streets, alleys and parking lots are swept to keep dirt and debris from entering the storm sewer system. PROCESS USED ' City streets, alleys and pazking lots are swept on a systemaric basis each year. � MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 � 1. Sweep streets (55 miles), alleys (30 miles), and parking lots (9). , `� 2. Sweep up excess rock in seal coat azea. u Actual Actual Actual Budget Budget _ SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 , ,� 1. Sweeper miles (curb miles) 400 450 450 475 475 � �r � �, 1 � I , . _ . .� , ..s � I � r � � I - � � � � _ � � � . 121 — - � � ' - DEPT 42240 P.W. - STREET CLEANING _ FUND 101 °' • FINANCIAL SUMMARY Actual Actual Actual Budget Budget '°' CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES '� PERSONAL SERVICES $ 34,152 $ 42,242 $ 32,591 $ 51,800 $ 34,800 SUPPLIES 22 2,000 4,000 OTHER SERVICES AND CHARGES 3,000 4,000 ` TOTAL � $ 34,152 $ 42,242 $ 32,613 $ 56,800 $ 42,800 , � :� REVENUE I = TOTAL $ $ $ $ $ � � NET COST (RETURN) $ 34,152 $ 42,242 $ 32,613 $ 56,800 $ � 42,800 � PERMANENT STAFFING ! i ;.n Street Superintendent - 0.05 0.05 0.05 0.05 � Sweeping Maintenance 1.25 0.50 0.50 0.50 0.50 — Part-Time 0.10 0.10 0.10 0.10 � '� � TOTAL 1.25 0.65 0.65 0.65 0.65 i _� SIGNIFICANT EXPENDITURES Maint.-Equipment & Vehicle Parts - $3,000 a Garage Labor & Burden - $4,000 � i � �- 1994 CAPITAL OUTLAY DETAIL � i Dept. Manager Adopted I y Item Requested Proposed Proposed Bud�et � � — None .w , �- � � — I i - I I � � . laa r ' . DEPT 42240 P. W. - STREET CLEANING • FUND 101 I -� EXPENDITURE DETAIL Actual Actual Actual Budget Budget v CODE 1990 1991 1992 1993 1994 � PERSONAL SERVICES I =� 100 Regular Employees $ 25,911 $ 33,409 $ 26,255 $ 40,000 $ 26,800 I _� 110 Overtime-Regular Employees 954 199 423 1,000 500 I 120 Part-Time Employees � 30 476 36 I � i v 191 P.E.RA. Contribution 1,204 1,505 1,195 1,800 1,200 I 192 F.I.C.A. Contribution 2,111 2,671 2,080 3,200 2,100 � ;� 193 Hospitalization - Life Insurance 1,775 1,873 1,415 4,100 2,800 � 195 Workers' Compensation Insurance 2,167 2,1 09 1,187 1,700 1,400 TOTAL $ 34,152 $ 42,242 $ 32,591 $ 51,800 $; 34,800 `_ , � SUPPL,IES I � � 204 Maint. - Equip. & Vehicle Parts $ - $ - $ 22 $ 1,000 $ 3,000 ' �� 210 Motor Fuel & Lubricants 1, 1 ,000 � TOTAL $ - $ - $ 22 $ 2,000 $ 4,000 �� OTHER SERVICES AND CHARGES 380 Garage Labor & Burden $ - $ - $ - $ 3,000 $ 4,000 � � DEPARTMENT TOTAL $ 34,152 $ 42,242 $ 32,613 $ 56,800 $ 42,800 �� I � � � I � � - � I � � � I � � 123 . __ _ _ _ ___________ _ l DEPT 42250 P.W. - PARKS FUND 101 ACTIVITY: Parks Maintenance and Improveme�ts ACTNITY MANAGER: PARKS & FORESTRY SUPERINTENDENT � �; GENERAL ACTIVIT'Y DESCRIPTION The maintenance of developed parks and grounds ad��acent to public buildings and right-of-ways, including seeding fertilizing and mowing of grass, maintenance of all athletic fieids and general play rounds and maintenance of Shac�y Oal: Beach. Maintenance of picnic facilities and trails, trash and rubbish removal �rom parks is also included. Park improvements such as new park signs, bleachers, scoreboards new roofs and other C.I.$. improvements aze included. Open skating and hockey areas are included. Open s�Cating and hockey areas are provided from � December through February for outdoor recreational purposes. � PROCESS USED City crews maintain all city parks and other right-of-ways as a safe and attractive amenity to the public user� groups. ` Monthly safety checklists are performed to help eliminate emergency responses. Advice is provided to the Fublic I Works Director reg arding C.I.P. requests budg ets, staffing levels and work performed. Turf maintenance and rinl: • maintenance will follow general acceptec� guidelines used in the metro area to develop these key functions to the , fullest potential. Department works closely with the Park Board when longer range goals and objectives are to be ' developed. I MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 1. Continue ground maintenance of the following parks: Buffer, Burnes, Central, Cotta� geville, Downtown Elmo, � Hilltop Interlachen, Oa1:es Park Va11ey playground, Valley and Shady Oal: Beach. Also City Hall, 4 we�l houses, ; Public'VVorks garage and all City-owned right-of-way. j 2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Interlachen, Oakes, Burnes, � I Central and open skating only at Hilltop. I 3. Provide for major capital improvements including A.D.A., the Shady Oa1: Beach and Maetzold Field. � 4. Prepare and monitor budgets, staffing levels and employee training. � - Actual Actual Actual Budget Bud et SELECTED WORK INDICATORS 1990 1991 1992 19g3 19�4 - i 1. Number of irrigated acres mowed on a 20-week growmg season 500 780 780 780 780 � ' 2. Number of non-irrigated acres mowed _ � on a 20-week growmg, season 1,990 1,890 1,890 1,890 1,890 � 3. Number of acres ferttlized/year 200 200 180 180 • 180 � 4. Number of acres sprayed for broad I ' leaf weed control 200 240 240 240 240 ; 5. Number of acres overseeded and aerated 75 1 I 0 120 120 120 � 6. Nur�lber of times temporary rinks are installed /removed 4 4 4 � 4 i 7. Number of times ice rinks are resurfaced/cleared of snow 672 672 672 672 672 i 8. Number of times primary ball fields � are prepared for p7ay 20 20 100 100 100 i 9. Number of times secondary ba11 fields . I are prepared for play 14 14 20 20 GO i - ; 10. Number of times soccer/football fields i � are prepared, for play 5 5 10 10 I 0; ; 11. Number of hmes_playground equipment i ; is checked for safe t y/re pair 12 12 12 12 12 � i 12. Number of times tennis courts are I checked and nets repaired 24 10 10 10 10 i � 13. Number of times swimming area maintained, including set up and wintenz�tion 14 14 14 14 14 � 14. Number of times park garbage is picked ' i up(all parks - 1 time) 30 30 30 40 4� � � 15. Number of times sidewalks cleared of snow/ice 16 16 16 16 16 � ; 16. Number of times trails are maintained 4 4 4 4 4� - 7. I�umber of times park buildings are cleaned/repaired 18 18 18 18 1 g . Number ot� weed notices issued 44 40 28 33 40 124 - � DEPT 42250 P. W. - PARKS FIJND 101 � FINANCIAL SUMMARY � Acival Actual Actual Bud et Bud et g g !" CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES "' PERSONAL SERVICES $ 254,411 $ 284,Q40 $ 265,817 $ 269,800 $ 278,700 _ SUPPLIES 38,394 46,210 44,531 48,100 48,900 OTF-�R SERVICES AND CHARGES 41,109 42,647 51,825 39,700 42,600 '�' CAPITAL OUTLAYS 4,389 4,089 31,400 39,300 _ TOTAL $ 333,914 $ 377,286 $ 366,262 $ 389,000 $ 409,500 � REVENUE - I Vending Machines $ 252 $ (346)$ 11 $ 300 $ 500 ,� Garden Lots 983 1,120 1,384 1,000 1,200 I TOTAL $ 1,235 $ 774 $ 1,395 $ 1,300 $ Y 1,700 I � D NET COST (RETURN) $ 332,679 $ 376,512 $ 364,867 $ 387,700 $ 407,800 I = i I � � PERMANENT STAFFING Pazks & Forestry Superintendent 0.80 0.80 0.80 0.80 0.80 � Maintenance 5.00 5.40 5.40 5.40 5.40 Part-rime Maintenance 1.00 1.00 1.00 1.00 1.00 - Administrative Support 0.10 0.10 0.10 0.05 0.05 � I TOTAL 6.90 7.30 7.30 7.25 7.25 � - i ; Z' SIGNIFICANT EXPENDITURES � i i _ I i Maint. Other Improvements -$14,400; Motor Fuels -$7,500; Shady Oak Beach -$4,000; Garage Labor & � I Burden -$14,000; Rent of Satellites -$3,500; Seal Coating Pathways -$2,500 i : � - I 1994 CAPITAL OUTLAY DETAIL � � Dept. Manager Adopted - Item Requested Proposed Proposed Bud�et - I Deep Water pock - Shady Oak $ 30,000 $ 30,000 $ 30,000 I _ , Picnic Shelter-Central Park 4,700 4,700 4,700 � Oakes Park Tot Lot 3,000 3,000 3,000 � Hand Mowers (2) 900 900 900 Weed Eaters (2) 700 700 700 � $ 39,300 $ 39,3.00 $ 39,300 125 ?JEPT 42250 P. W. - PARKS FUND I O l ` , EXPENDITURE DETAIL Actual Actual Actual Budg et Budget ■ �ODE 1990 1991 1992 1993 19�34 PERSONAL SERVICES 100 Regular Employees $ 186,594 $ 207,1$3 $ 196,177 $ 191,600 $ 199,000 110 Overtime-Regular Employees 3,778 4,499 3,248 6,000 6,000 I20 Part-Time Employees 7,463 10,246 9,208 12,500 I3,500 � 169 SL Converted/LTD 1,930 2,320 2,598 2,600 2,700 - 191 P.E.RA. Contribution 8,652 9,410 8,832 9,000 8,800 � � 192 F.LC.A. Confibution 15,002 I7,I55 15,474 16,400 16,80Q � i � 193 Hospitalization - Life Insurance I6,787 18,078 19,123 20,000 20,000 " � 195 Workers' Compensation Insurance 9,906 8,798 5,177 6,200 6,000 - I 197 Deferred Compensation 4,299 6,35I 5,480 5,500 5,900 � , TOTAL $ 254,411 $ 284,040 $ 265,817 $ 269,800 $ 278,700 � _ , . � SUPPLIES � � 200 Office Supplies $ 41 $ 45 $ 29 $ 100 $ 100 -� ( 201 Uniforms/Clothing 1,364 1,055 1,206 1,�00 1,100 � � 202 General Supplies � 2,539 3,737 1,506 2,500 2,500 - � 203 Postage 322 67 95 200 200 �: I 204 Maint. - Equip. & Vehide Parts 7,416 12,517 8,859 9,600 9,600 _ 1 205 Maint. - Structures 4,903 5,288 4,239 5,000 5,000 � � I 206 Maint.-OtherImprovements I1,141 10,654 14,320 14,400 14,400 210 Motor Fue�s & I:ubricants 7, i 80 6,854 6,416 7,000 7,500 _ ` 221 Sand/Gravel 2,492 5,006 6,029 4,000 4,000 230 Chemicals � 996 987 66 200 500 ! E 242 Shady Oa1: Beach 1,766 4,000 4, TOTAL $ 38,394 $ 46,210 $ 44,531 $ 48,100 $ 48,900 ` � I � 126 f � DEPT 42250 P.W. - PARKS . FUND 101 EXPENDITURE DETAIL CODE Actual Actual Actual Budget Budget-- 1990 1991 1992 19g3 19J4 ' OTf�R SERVICES AND CI 301 Advertising, Publication, Pri�yn� $ 2�0 $ 204 $ 60 $ 200 $_ 200 302 Travel, Conference, Schoolc 9�g 712 471 1,000 1,000 303 Expert & Professional Servi�� g� 304 Contractual Maint. & Repair- 4,079 2,05� 4,975 3,000 3,000 Equipment & Vehicles 305 Contractual Maint. & Repair- 2�2�6 3,715 14,047 2,500 2,500 Structures 309 Radio Contract 92 200 315 Heating Fuel - Gas 2,320 2,658 2,304 3,000 3,000 320 Electricity 10,263 _ 9,097 9,253 9,000 9,000 321 Seal Coating 2,630 1,496 2,021 2,500 : 2,500 " 322 Striping 10� 100 500 ` 500 ` 336 Equipment Rental 180 " 47 I06 200 200 � 341 Disposal Charges 1,828 1,806 2,026 2,000 3,500 • 380 Garage - Labor & Burden 14,310 16,969 13,622 14,000 14,000 - 401 Subscription - Membership 40 90 35 I00 100 , 409 Taxes & Licenses � 215 20 233 200 200 _ 411 Fleet Insurance 1,548 1,055 1,530 � 1,000 1,700 � 413 Property Insurance 511 648 900 ! 3 418 N.L.C. Liability Insurance 300 280 200 300 300 j � 419 Insurance Deductible 1 736 194 ' TOTAL � . $ 41,109 $ 42,647 $ 51,825 $ 39,700 $ 42,600 i _• CAPITAL OUTLAY „ 520 Building & Structures $ - $ 3,395 $ - $ - $ 37,700 ! � 530 Improvements - Other than lildgs. 4,089 580 Other Equipment 994 31,400 1,600 s _ TOTAL $ - $ 4,389 $ 4,089 $ 31,400 $ 39,300 � � ' DEPARTMENT TOTA1, $ 333,914 $ 377,286 $ 366,262 $ 389,000 $ 409,500 � a � � 1 2 7 J � - DEPT 42260 P.W. - TREE SERVICE FUND 101 ACTIVITl': Tree Maintenance and Forestry I • ACTNITY MANAGER: PARKS & FORESTRY SUPERINTENDENT I � GENERAL ACTNITY DESCRIPTION ! � Through the utilization of aboriculture practices; all trees on public property will be maintained in an acceptable � condition or removed as necessary to allow for a healthy environment for the Urban Forest along with providing safe passage for pedestrian and vehicular tr�c. Through urilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the Urban Forest is also an activity of this division. PROCESSUSED � � City crews shall respond to all emergency requests for hazardous trees and abate the problem by rendering it safe. They will also maintain all public owned trees to reduce the need for emergency response. The removal and � proper disposal of disease infected trees, when preventative aboriculture techniques aze not effective, is another function of this depariment. Trees in the street right-of-way and other City property will be the responsibility of the city tree crew. Diseased trees on private property are the responsibility of the owner,. who is notified by the City I Forester to remove the trees in compliance with the Code. Property owners may place diseased trees at curbside for hauling by city crews to proper disposal sites. Trees shall be replanted to replace those lost, and to fill unplanted sites. � MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 1994 . l. Trim 15 percent of trees on city boulevards. ! 2. Remove 100% of diseased trees on public property. ' 3. Pick up private diseased trees within 5 days of notification by owner. ( 4. Replace trees on city property which were lost in I993. 5. Notify private property owners with diseased trees of control procedures. 6. Inspect a11 elms & oaks in the city twice per year. 7. Inspect for elm firewood in city by April 15th. I Actual Actual Actual Budget Budget � SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 l. Number of diseased trees removed on private properly 95 80 102 75 85 i - 2. Number of diseased trees removed � on public property 85 60 77 65 75 3. Number of trees p�lanted 93 129 85 75 75 4. Scheduled number of trees trimmed 200 200 200 200 200 5. Number �of boulevard pickups D.E.D./brush 2,500 2,500 3,495 3,000 3,000 � si I � . � � . 12$ .. � _ �. ;; . - _;' - � ! '" DEPT 42260 P.W. - TREE SERVICE ' FUND 101 FINANCIAL SUMMARY Actual Actual Actuai Budget Budget CATEGORY 1990 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ 86,981 $ 87,�89 $ 103,019 $ 102,100 $ 87,500 SUPPLIES I4,489 18,280 18,243 14,500 13,400 � OTI�R SERVICES AND CHARGES 12,932 16,579 16,908 13,100 15,600 CAPITAL OITTLAYS ?62 1,200 400 TOTAL $ 115,164 $ 121,948 $. 138,�70 $ 130,900 $ 116,900 REVENUE . TOTAL $ $ $ $ $ NET COST (RETURN) $ 115,164 $ 121,948 $ 138,170 $ 130,900 $ �I16,900 + � � PERMANENT STAFFING � Parks & Foresiry Superintendent 0.10 0.10 0. IO 0.10 0.10 'Tree Maintenance 2.00 2.00 2.00 2.OQ 2.00 • Part-time Maintenance 0.25 0.25 0.25 0.25 025 ; Administrative Support O.IO O.IO 0.10 0.05 0.05 TOTAL 2.45 2.45 2.45 2.40 2.40 � . SIGNIFICANT EXPENDITURES . Motor Fuels -$1,200; Maintenance Vehicle Parts -$2,400; Travei, Conferences & Schools -$1,500; Tree Disposal - $7,000 . 1994 CAPITAL OUTLAY DETAIL � . . i Dept. Manager Adopted ; � Item Requested Proposed Proposed Budget � - ; Repiacement Chain Saw $ 400 $. 400 $ 400 j _ + I - I ; _ � 129 . �- , , DEPT 42260 P. W. - TREE SERVICE � FUND 101 EXPENDITURE DETAIL Actual Actual Actual Bud et Bud et DE � 1990 199I I992 19� 19�4 PERSONAL SERVICES I00 Regular Employees $ 62,089 $ 63,999 $ 76,310 $ 75,000 $ 63,000 110 Overtime-Regular Emptoyees 3,125 2,155 1,275 3,000 3,000 120 Part-Time Employees 2,184 2,618 4,391 3,000 2,800 191 P.E.RA. Contribution 2,917 2,964 3,476 3,400 3,100 192 F.I.C.A. Contribution 4,933 5,257 6,245 6,300 5,300 193 Hospita.tization - Life Insurance 6,279 5,623 7,672 8,100 6,300 195 Workers' Compensation Insurance 5,454 4,473 3,650 3,300 4,000 TOTAL $ 86,981 $ 87,089 $ 103,019 $ 102,100 $ 87,500 SUPPLIES 20I Uniforms $ - $ 69 $ 353 $ 400 $ 400 202 General Supplies 829 518 1,454 1,000 �$00 203 Postage � 7 9 32 100 100 204 Maint. - Equip. & Vehicle Parts 3,462 2,434 6,311 3,000 2,400 206 Maint. - Other Improvements 17 23 210 Motor Fuels and Lubricants 1,809 1,473 • 1,923 1,500 1,200 21 Black Dirt 371 1,393 647 1,000 1,000 244 Tree Stock 7,994 12,384 7,500 7 ,500 7 ,5 0 0 TOTAL $ 14,489 $ 18,280 $ 18,243 $ 14,500 $ 13,400 OTHER SERVICES AND CHARGES I 301 Advertising, Printing, Publications $ - $ - $ 132 $ - $ - � 302 Travel, Conferences, Schools 515 433 471 500 I,500 a 304 Contractual Maint � Repair- 2,315 330 592 1,000 500 Equipment & Velucles 336 Equipment Rental 1,725 2,000 - 341 Disposal Charges 4,228 8,301 9,621 6,000 7,000 380 Garage Labor & Burden 2,228 4,657 4,847 4,000 3,000 390 Other Contractual Services 3,563 653 1,147 1,000 1,000 � 401 Subscription - Membership 83 138 98 100 100 • 411 Fleet Liability 500 500 � � 419 Insurance Deductible 342 TOTAL $ 12,932 $ 16,579 $ 16,908 $ 13,100 $ 15,600 ( CAPITAL OUTLAY , � 580 Other Equipment $ 762 $ - $ - $ 1,200 $ 400 � DEPARTMENTTOTAL $ 115,I64 $ 121,948 $ 138,170 $ 130,900 $ 116,900 130 � a ` DEPT 42265 P. W. - BRUSH SERVICE FUND 101 � ACTNITY: Weekly Brush Collection and Disposal ACTNITY MANAGER: PARKS & FORESTRY SUPERINTENDENT � GENERAL ACTNITY DESCRIPTION Brush generated on both residenrial and commercial properties is collected curbside and disposed of through this program. _ PROCESS USED Brush is collected every.Friday on a call-in basis excluding Friday holidays. Brush is picked up from the boulevard � side of the praperly only and is limited to a maximum size of 6" diameter and 20 feet long. No brush from land clearing operations is accepted. MAJOR OBJECTNES TO BE ACCOMPLISHED IN 1994 l. Evaluate brush service for more efficient methods of collection and disposal in an effort to reduce program costs. " Actual Actual Actual Budget Budget SELECTED WORK INDICATORS 1990 1991 1992 1993 1994 T 1. Number of boulevard brush pick-ups. 3,495 3,500 3,500 � 2. Number of man hours spent on brush � collecrion. 646 700 700 3. Amount of brush chipped (cu. yd.). 304 400 400 4. Amount of loose brush collected 2,939 3,000 3,000 `�� (cu. yd.). _ � � .- � 131 � , , -- _ — , _ _� � FLJND 101 DEPT 422b5 P. W. - BRUSH SERVICE FINANCIAL SUMMARY Actual Actual Actual Budget Budget CATEGORY 199Q 1991 1992 1993 1994 EXPENDITURES PERSONAL SERVICES $ $ $ $ $ 21,500 SUPPLIE5 3,000 OTT-�R SERVICES AND CHARGES 4,500 TOTAL $ $ $ $ $ 29,000 REVENUE TOTAL $ $ $ $ $ NET COST (RETURN) $ $ $ $ $ ,29,000 PERMANENT STAFFING Parks & Forestry Superintendent 0.10 0.10 0.10 Maintenance 0.75 4.75 0.75 Part Time Maintenance 0.10 0.10 0.10 . Admin. Support 0.05 0.05 0.05 TOTAL 1.00 1 _00 1.00 SIGNIFICANT EXPENDITURES Maint. Equip. & Vehicle Parts - $1,600 Disposal Charges - $1,000 Ga.rage Labor & Burden - $3,000 1994 CAPITAL OUTLAY DETAIL Dept. Manager Adopted Item Requested Proposed Proposed Bud�et None 132 � 'DEPT 42265 P.W. - BRUSH SERVICE - FUND 101 EXPENDITURE DETAIL Actual Actual Actual Budget Budget CODE 1990 1991 1992 1993 1994 PERSONAL SERVICES 100 _ Regulaz Employees $ $ $ $ $ 17,000 . 120 Part-Time Employees , 700 191 P.E.RA. Contribution 800 192 F.I.C.A. Contribution 1,300 193 Hospitalization - Life Insurance 1, '700 TOTAL $ $ $ $ $ 21,500 - SUPPLIES ' J 202 General Supplies $ $ $ $ $ � 800 - 204 Maint. - Equip. & Vehicle Parts 1,600 210 Motor Fuels and Lubricants 500 . 235 Personal Safety Equipment 1 0 0 TOTAL $ $ $ � $ $ 3,000 s • ' OTI�R SERVICES AND CHARGES 304 Contractual Maint. & Repair- $ $ $ $ $ 500 Equipment & Vehicles 341 Disposal Charges 1,000 � 380 Garage - Labor & Burden 3,000 � TOTAL $ $ $ $ $ 4,500 DEPARTMENT TOTAL $ $ $ $ $ 29,000 I I _ � 133