Agenda HOPKINS CITY COUNCIL
_ � FINAL AGEt�D�=�
April 16, 1996
7:30 p.m.
Schedule: ,,
_ 7:30 p.m. - City Council meeting
= � CALL TO ORDER
jj� OPEN AGENDA - PUBLIC COMMENTS/CONCERNS
( Three minute limit for each person)
- � CONSENT AGENDA
� 1. APPROVAL OF APRIL 2, 1996 REGULAR MEETING MINUTES
= 2. APPROVAL OF DISBURSEMENTS, PRELIST 987
- 3. APPROVAL OF ACTION - APPOINTMENT TO CHARTER COMMISSION (MEMO)
= 4. APPROVAL OF ACTION - APPROVE PLANS, ORDER BIDS, MOLINE WELLHOUSE
= AND TREATMENT PLANT RENOVATION (CR96-74)
_ Q 5. APPROVAL OF ACTION - REFUNDING AUBURN NORTH/SOUTH HOUSING
- REVENUE BONDS (CR96-66)
= 6. APPROVAL OF ACTION - AUTHORIZE ENGINEERING SERVICES, MEADOWBROOK
STORM SEWER (CR96-75)
- 7. APPROVAL OF ACTION - ACCEPT FEASIBILITY REPORT, ORDER PUBLIC HEARING,
= ALLEY RECONSTRUCTION (CR96-76)
� 8. APPROVAL OF ACTION - PETITION, "NO TURN ON RED" SIGNS, 17TH AVENUE AND
= MAINSTREET (CR96-70)
- 9. APPROVAL OF ACTION - CITY GRANTS EASEMENT TO NSP CENTRAL PARK
_ (CR96-71)
- Vote: Maxwell Jensen Hesch Johnson Redepenning
_ � PUBLIC HEARING
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= A. CONSIDER ACTION - CONTINUED PUBLIC HEARING, ALLEY RECONSTRUCTION,
= PROJECT 96-Q5 (CR96-69) - JIM GESSELE
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� Recommendation: Deny a resident petition in opposition to concrete alley reconstruction in
= the #10-#100 block between 6th/7th Avenues So and continue a public hearing on
= proposed alley reconstruction to the June 4 Council meeting.
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- QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421
= (The Razzle Line is the City of Hopkins voice message system.)
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Vote: Maxwell Jensen Hesch Johnson Redepenning
- �. CONSIDER ACTION - ASSESSMENT HEARING, 1996 RESIDENTIAL STREET
IMPROVEMENTS (CR96-68) - JIM GESSELE
Recommendation: Adopt Resolution 96-35 for adoption of the assessment roll, Project
95-16, Burnes Drive and Sweet Briar Lane reconstruction.
= Vote: Maxwell Jensen Hesch Johnson Redepenning
= � OLD BUSINESS
= A. CONSIDER ACTION -"DOME" PROPERTY (CR96-72j - PAUL STEINMAN
= Recommendation: Authorize staff to solicit bids and enter into a contract for demolition of
° the dome roof.
= Vote: Maxwell Jensen Hesch Johnson Redepenning
= � NEW BUSINESS
� �A. CONSIDER ACTION - APPROVE DISABLED TRANSFER ZONE, 38 - 14TH AVENUE
= NORTH (CR96-67) - JIM GESSELE
= Recommendation: Adopt Resolution 96-34 approving installation of a disabled transfer zone
= at 38 -14th Avenue North.
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= Vote: Maxwell Jensen Hesch Johnson Redepenning
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= B. CONSIDER ACTION - APPROVE CONSTRUCTION CHANGE ORDER #4 LOT 300
� (CR96-77) - STEVE STADLER
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� Recommendation: Approve construction change order No. 4 as it relates to alleyscape and
� Lots 300/700 improvements, Projects 94-13 and 91-13.
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� Vote: Maxwell Jensen Hesch Johnson Redepenning
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; � REPORTS - COMMITTEES/COMMISSIONS
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� ADJOURNMENT
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� A regular meeting of the Hopkins City Council was held on April 2, 1996 in
'the Council Chambers of Hopkins City Hall.
Present were Mayor Redepenning, Council Members Ma�cwell, Hesch, and
Johnson. Council Member Jensen was absent. Also present were staff
= members Mielke, Genellie, Stadler, Kerrigan, Gessele, Harvala and City
= Attorney Jerre Miller.
- I. CALL TO ORDER
= Mayor Redepenning called the meeting to order at 7:30 p.m.
= II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS
= Bruce Beattie, 38 18th Avenue North, addressed the Council with his
= concerns about problems involving area youth.
= Duffy Bren, 626 Park Valley Drive West, expressed concerns about the
_ possibility of cost overruns on the proposed Community Arts Facility.
- III. CONSENT AGENDA
� 1. APPROVAL OF MARCH 19, 1996 REGULAR MEETING MINUTES
: 2. APPROVAL OF MISCELLANEOUS LICENSES
= 3. APPROVAL OF DISBURSEMENTS, PRELIST 986
_� 4. APPROVAL OF ACTION - APPOINTMENTS TO CHARTER COMMISSION
5. APPROVAL OF ACTION - CHANGE ORDER, ENGINEERING SERVICES
_ CONTRACT, COUNTY ROAD 3 UTILITY IMPROVEMENTS (CR96-61)
6. APPROVAL OF ACTION - TANDEM AXLE CAB AND CHASSIS BID AWARD
- (CR96-59)
= 7. APPROVAL OF ACTION - 3.2 BEER OFF SALE LICENSE FOR TOM THUMB
= Council Member Hesch asked for an explanation of item five on the Consent
= Agenda. Steve Stadler said that the water main improvements in the project
° are being extended to 13th Avenue changing the scope of the project and
= that the increase in cost is reasonable.
' There was a discussion about the terms and how they are set for commission,
� board, and committee members.
_ Council Member Maxwell moved and Council Member Johnson seconded a motion
_ to approve the Consent Agenda. A poll of the vote was as follows: Council
= Member Maxwell, Aye; Council Member Hesch, Aye; Council Member Johnson,
: Aye; Mayor Redepenning, Aye. The motion was carried unanimously.
= IV. PUBLIC HEARING
_ A. CONSIDER ACTION - 1996 ALLEY RECONSTRUCTION PROJECT 96-05 (CR96-58)
= Jim Gessele stated that at its March sixth meeting, Council received the
_ feasibility report and ordered a public hearing for the 1996 alley
=� reconstruction project in the #10-#100 Block between Sixth and Seventh
Avenues South. Notices of Public Hearing were sent to all affected
_ property owners. A public information meeting was held on March 20, 1996
= where costs, assessment policies, and alternatives were discussed.
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APRIL 2, 1996 COUNCIL MEETING MINUTES '
Page 2
Mayor Redepenning opened the public hearing at 7:58 p.m. A petition was �
presented to the Council from the affected businesses and residents
requesting that the improvements not be made. Matt Hammerlund of
Hammerlund Manufacturing Co. spoke to the Council and stated that to him
the costs out weigh the benefits. He said that many who are on the alley
are on fixed incomes. He questioned why the alley should be concrete
instead of bituminous. Steve Branch, 54 6th Avenue South, stated that he
owns property on the "T" of the alley and would like the City to vacate
that portion abutting his property. Helen Tatarka, 31 7th Avenue South,
asked if the 75 foot assessment cap is already determined or just proposed.
Mr. Stadler said that it is proposed.
Council Member Maxwell moved to close the public hearing. Mr. Gessle asked
if the hearing could be continued until the second meeting in April to give
staff time to review the possibility of vacating a portion of the alley.
Council Member Maxwell withdrew his motion. A discussion followed. Mr.
Gessele stated that staff would prefer solving all the issues before plans
are ordered and recommended a continuation.
At 8:25 p.m. Council Member Ma�aell moved and Council Member Hesch seconded
a motion to continue the public hearing until the Regular Council Meeting
on April 16, 1996 with the directive to staff that all affected properties
be notified of the continuation. A poll of the vote was as follows:
Council Member Maxwell, Aye; Council Member Hesch, Aye; Council Member
Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously �
V. NEW BUSINESS
A. CONSIDER ACTION - APPROVE AGREEMENT FOR ENGINEERING SERVICES LIFT
STATION #5 IMPROVEMENTS (CR96-62)
Steve Stadler reported that the 1990 City of Hopkins Water and Sewer
Utility Master Plan identified the replacement of lift station #5 as a
critical sanitary sewer system project. The current Capital Improvement
Plan calls for preparation of plans and specifications in 1996 and
construction in 1997. The lift station has required significant
maintenance this year, is old, is in disrepair and needs to be replaced.
Funds are available to permit construction this year. Three companies
submitted professional services proposals. Dan Boxrud was present
representing Short, Elliott, Hendrickson, Inc.
Staff recommended a motion to authorize the Mayor and City Manager to enter
into an agreement with Short, Elliott, Hendrickson, Inc. (SEH) for
professional services for sanitary sewer lift station #5 improvements.
Jerre Miller, city attorney recommended that the clause limiting negligent
claims to coverage provided by insurance be reviewed. He said that if the
insurance limits are not satisfactory, this clause should be eliminated.
Mr. Boxrud said that he would provide a certificate of insurance and
assured Council that the limits were adequate.
Council Member Ma�ell moved and Council Member Johnson seconded a motion �
to authorize the Mayor and City Manager to enter into an agreement with
Short, Elliott, Hendrickson, Inc. for professional services for sanitary
sewer lift station #5 improvements. A poll of the vote was as follows:
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APRIL 2, 1996 COUNCIL MEETING MINUTES
Page 3
=� Council Member Maxwell, Aye; Council Member Hesch, Aye; Council Member
Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously.
B. CONSIDER ACTION - PRELIMINARY/FINAL PLAT, JUSTUS LUMBER (CR96-62)
The applicant, Jim Justus, is proposing to plat his property on the
southwest corner of County Road 3 and 11th Avenue. The property consists
_ of eleven parcels and would be combined into two lots. Lot two will have
the lumber company and former Country Kitchen; lot one will have the
- Holiday Station. Hennepin County was notified. The proposed plat meets
the subdivision and zoning requirements. The Zoning and Planning
Commission approved the preliminary/final plat unanimously.
Staff recommended a motion to adopt Resolution 96-30, approving a
preliminary/final plat at the southwest corner of County Road 3 and
Eleventh Avenue.
_ Council Member Hesch moved and Council Member Johnson seconded a motion to
adopt Resolution 96-30. A poll of the vote was as follows: Council Member
- Maxwell, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor
= Redepenning, Aye. The motion was carried unanimously.
- C. CONSIDER ACTION - BRUSH COLLECTION PROGRAM CHANGES (CR96
_ Steve Stadler explained to the Council that residents are subsidizing
_�,commercial brush collection. He further explained that free brush
= collections on the first Friday in July and August are taking time that is
- needed elsewhere. He said that there are ample choices for residents and
- businesses to use.
= Staff recommended a motion to adopt Resolution 96-33, amending Legislative
= Policy #8D as outlined and authorize staff to implement modifications to
- the brush collection program.
- Council Member Hesch moved and Council Member Johnson seconded a motion to
= adopt Resolution 96-33 and authorize staff to implement nodifications to
= the brush collection program. A poll of the vote was as follows: Council
� Member Maxwell, Aye; Council Member Hesch, Aye; Council Member Johnson,
= Aye; Mayor Redepenning, Aye. The motion was carried unanimously.
= D. CONSIDER ACTION - NIBBLES SUBSCRIPTION (CR96
= Eileen Harvala reported to the Council that she has received phone calls
_ requesting copies of Nibbles, a publication of city issues, for board,
= commission, and committee members. She explained what would be involved in
= making the Nibbles available to the public on a subscription basis.
- Staff recommended a motion to offer the Nibbles newsletter to residents and
- businesses on a trial subscription basis of $3.00 per month for the
= remainder of 1996 and evaluate the effectiveness and impacts of the service
�� before offering the subscriptions in 1997.
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� A discussion followed and Council Member Maxwell and Council Member Hesch
complimented Eileen Harvala highly for her work and professionalism on this
= newsletter.
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APRIL 2, 1996 COUNCIL MEETING MINUTES
Page 4
Council Member Johnson moved and Council Member Maxwell seconded a motion �
to offer the Nibbles newsletter to residents and businesses on a trial
subscription basis of $15.00 for one half year, making the first
publication available in June, 1996, and evaluate the effectiveness and
impacts of the service before offering the subscriptions in 1997. A poll
of the vote was as follows: Council Member Maxwell, Aye; Council Member
Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The
motion was carried unanimously.
VI. REPORTS - COMMITTEES/COMMISSIONS
Council Member Johnson reported that the fund raising group for the
Community Arts Facility met and that another meeting is scheduled for April
11, at 7:00 p.m.
Council Member Maxwell reported that the Zoning and Planning Commission
discussed the Justice Plat and parking. He asked if Jim Genellie could
arrange a workshop from the cable company for the council members. He
asked about the temporary 3.2 beer sales policy and asked that a written
procedure outlining those conditions previously stated be made available.
Steve Mielke stated that Council Member Jensen had attended a Chemical
Health Commission meeting and reported that they had looked at the results
of the age compliance check on merchants selling cigarettes. She also
reported that the Commission was disappointed in the success of the "Prom �
Night" information meeting. They discussed youth related alcohol and
tobacco use.
VIIe ADJOURNMENT
There being no further business, Council Member Maxwell moved and Council
Member Hesch seconded a motion to adjourn. The meeting was adjourned by
unanimous con at 9:00 p.m.
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`�Terry ermaier, Deputy City Clerk
COUNCIL MEMBERS
ATTEST:
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Charles D. Redepenning, Mayor