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CR 96-24 Carnival Permit Application by the Hopkins Raspberry Festival February 1, 1996 �. � Council Report 96-24 � CARNIVAL PERMIT APPLICATION BY THE HOPKINS RASPBERRY FESTIVAL Proposed Action Staff recommends that the Council approve the following motion: Move that the Hopkins Citv _ Council denv the carnival permit application of the Hopkins Raspberrv Festival. Adoption of this motion will deny the Raspberry Festival permission to sponsor a carnival on the north side of the Suburban Chevrolet site. - Overview The Hopkins Raspberry Festival has requested a permit to sponsor a carnival on the north side of the Suburban Chevrolet site from Wednesday, June 26 until Sunday, June 30. The carnival is - scheduled to run from 2:00 p.m. to midnight. Parking is proposed for St. Joseph's church lot and - the ramp. There is no proposal to sell liquor as part of the carnival. Staff is recommending that permission for a carnival not be given. The experience with carnivals = in the past has not been good. � � Primarv Issues to Consider = • What are the concerns regarding this carnival? _ Supportinq Information = • January 10, 1996 letter from Sue McCarville � = • Special Event Permit dated 1/17/96 = • Memorandum from Captain Jim Liddy of the Hopkins Police Department ; , � � ; � = Ja s A. Genellie � � y Clerk : � � � � � 4 - Council Report #96-24 � Page 2 Analvsis of the Issues - • What are the concerns regarding this carnival? There are a variety of concerns with allowing a carnival at this site. The primary concern would be noise. The proposed site abuts residential neighborhoods. The residents have - not had an opportunity to respond to this proposaL Parking is another concern and the ° surrounding businesses have also not had an opportunity to see this proposaL = All City departments have been notified of the Carnival. The following issues have been raised: _ • Additional demands on police department personnel and reserves just prior to the Raspberry Festival when resources are stretched the most. ` • Trash and garbage generated at the site which would blow off site and have to be picked up by City crews. = • Dust and dirt from the construction on the south side of Mainstreet. ` • Safety concerns of children wandering over to south side of Mainstreet ;� • Potential traffic hazard with a carnival located right on Mainstreet. ' Should the Council agree to allow a carnival, staff recommends that the following - conditions be met: � � Insurance with City and HRA named as additional insured. _ • Acquire any required electrical permits and inspections. - • Any damage to be repaired by responsible party. _ • Clean up of site by the responsible party. _ • No refuse service will be supplied by the City. ; - Alternatives = 1. Do not approve the carnival permit. This will prevent the Raspberry Festival from = sponsoring a carnivaL ' 2. Continue the this item and solicit input from the residents and businesses which abut the , � site. � - 3. Approve the carnival permit. This will allow the Raspberry Festival to sponsor a carnival = from June 26 through June 3Q. � � � , ' Staff recommends Alternative #1. � ; � , � ; 3 � ; _________ __ ________________ __ _ ___ _ ___ __ P S Rqs " ���`� p eF 9 H�PKI NS P '��- RASPBERRY FESTIVAL, INC. � � P.O. BOX 504 • HOPKINS, MINNESOTA 55343 = CAPITA�- = J�nuary 10, 1996 - To: The�-lopkins City Council The Hopk�ns Raspberry Festival Board of Directors would like to request approval, by the City Council, of a = special event permit to hold a carnival in conjunction with the 1996 "BIG RED BERRY BASH" FestivaL � The dates requested are lune 26, 27, 28, 29, 30. � While the specific Festival dafes are luly 5-14, our soflball tournament is being held June 28 & 29, so this would = coincide with the carnivaL ° I have talked with a St. Louis Park-based grou�, Magel Carnival Midway, Inc. (MCM.) This group has provicled the = Midway for the Eden Prairie Lions Club Schooner Days for many years. They also do carnivals for Kandiohi - Counry, Park Ra�ids, Willmar, Moose Lake, and the Douglas County Fair among others. I found Bill Magel, their = owner, very responsive to concerns and questions that I raised. His goal is to work with the host organization to ' provide a well received and successful event. They want to be welcomed back to a community, preferring ro build long term commitments, raiher [han a quick one time shots. -� There are two reasons we have decided to include a carnival. First, our festival dates were changed this year due to some conflicts with Aquatennial. This means we don't have two consecutive weekends as we've lradilionally ' flil(�. �(�(�ICI� a carniv��l will gencr�ilr. illl acl�lilion WCCICCtII� O� IfIICf('SI IIl IIl(? Cl)t11111U11I�Y. Secondly, we need to use this as a revenue generator. Our gaming revenue no longer provides full sup���rt (or all = the events the Festival offers. Jt is imperative to either generate additional revenue or eliminate events. MCM, is offering us 20% of the gross for rides, and $5.00 per concession. While our market is new and an _ estimate is unpredictable - last year, Eden Prairie Schooner days grossed $34,000.00 The carnival three years = ago, which came in under very short notice and had lhree days of rain, generated profits to St. )oes and to the - J.C.'s of $800.00 each. Should you approve a special use permit, Dave McCarville �nd George Hastad have agreed to act as liaisons lo _ the carnival. They will make the necessary arrangements for a successful event, including sanitation, electrical ' needs, and siting the event. : We are requesting the use of the north side of the Suburban Chev site for this event. St. )oseph's has said they will � allow the carnival personnel to place their campers and housing or one of their parking lots. St. )oes would also - consider permitting the event to be (ully staged in their lot, but their first choice would be to have it on the = Suburban Chev. site. The Festival Board appreciates your consideration o( this event. We look forward to giving the community an � exciling and qualiry 1996 "BIG RED BERRY BASH" Festival. _ Sincerely, / � _ � �'yjc �� �-2 i � , ' � � - - Co Executive Directors = Sue McCarville (935-2058) Karla Lippert (938-8929) : � � � . � CiTY OF HOP4{INS 'Q' APPL1CATlON SPECIAL EVEiVT F�R PEF�MIT ° . Ciiy Us� Onty = PERMIT # Date Received: / 17 � ° Name of Special Even� Heo K� a� 5 1�a..s,� �i er�r�.r �es � i c�..� � r; �c.� �-(o�K: v�s- �'►bec Ge.T; ( = Appficant's Name Su P Mc CQr u : �tp �(��-F,.��r; Ue t3� r�c. Home Phone No. `�3 .5-�� S F' Address o� - v - �ox 5��! 1-�aA/C� hS , mN ss 3Y3 Worlc Phone Na 9`i 4-$Y �O ' _ Please provide a description of the proposed Specia! Event activities and the location(s) where the = Event wii! take place: � _ � �.�ea.-T;an �e_gu�9Tec�� Na�7k S� al� �.� S�.6t.r�.n t� s i T� �6r r.. �'va.. � ° t --- —-- SO u-77+ S� a�� �'",� $T; Jo �°S � a7 tfa f' C'a-crt i ua. ��1n S r a� a i,t-n ��' S ° c ! _ t,+��e �� r Gt P CTi � �•�. :_c s`s,� .F- r Q. C�a.r r► ► r�4 j T15 ru.n i N e R i r�..c. T� c h w� 7b. Tl� _ �esT� �( s,�r,�'S � � Eek�em.� 3un e�G .�7 �$'� �9� �+ 30 DuraT�o� ; s��LS � � � �c'Ao„ e sT�� ° f3p �a::�s ' S i� 4 1 f � btAOci nro ctt�e� � l� P Qh P� 1'cZ C�a� C�c DlsSi..re. Tb g2KE �e. 'ihT¢reST � = t Starting Date and Time �w•e �� Ending Date and Time Jw�P 3 o ,��.T 3 ` � Estimated Numt�er of Persons Attendirtg the S�ecial Event _�.n K� o �a �� � Ptease Provide the Fatlowing ►nformation (Use a separate sheet if necessary): - � . � 1. Wit emergency vehicles have access to the site? Yes �. No ❑ _ � If no, please exptain: . � � � j E ��The numbe �1 d location af sani�ary facilities: _�-� t.c.,►i i 5 SQr�.� cec� c1� i.� - Ibc4T`� oh , , ; 3 Sc� "i� a- T ��a � IoC'si-T�M nn�sr �(t� �add�'fie� 1 ar Ccsesi � � � 3. Where wii( peopte park wf�o attend the Sp�ciat Event?: _ Rc�,�,ti a� 5 �• � o cs , I , 4. Wiit security be provided at the special event? Yes Q No ❑ ; Expiain Securi arran ements: Ta � t}t q �e c� i S�a�.sS�c� �r� i 7h 1-�d� K��nS �01 ��GP �P .�T. � i , 5. If applicable, the location of loud speakers or pubiic address system: � - �.� - sa�s� . ` (. . � _ � _ , SPEClAL Ei/ENT APPLICATION � 6. Descriptian and use of any temporary stnlcture whiciz wil! be accessible to the pubiic: 7. If necessary, how will drinking water be provided?: 8. Howwil( refuse be disposed af:C'arKrcx�.! ��,i S TrL«n 'f�PCP+OT4['��PS - FPSi t()4.+r(at���___ T�p t Cov.iT4�hers ,Fec rece��,c i es -t-p Bz du. 't�d iwg'o 9. �II fhe Specia! Event take place in a Cify park? '� Yes ❑ No l�' !f yes, have you received permissiort from the Recreation Dept? Yes ❑ Nn C1 • 10. �1! alcoholic beverages b� sold o[ allowec! to be consumed? Yes ❑ No � !f yes, Cify License # - 11. �II the Special Evertt reqcaire the use of the stage? Yes ❑ No .� !t yes, has an Equipment Use aqre�ment been completed? Yes ❑ No Q 12. �ll the Speciat Event require the closing of any streets? •, Yes ❑ No �3 If yes, has a Street Ctosing application beert eompleted? Yes ❑ No ❑ 13. Does the Specia! Event inciude a parade? Yes ❑ No � If yes, has a Parade Permi# app(ication 6een completed? - Yes ❑ No ❑ (Parades do not require a seperate street closin. ermit) � Thos� events which are r�o# sponsored by the City shait fiie with the City a P�blic Liability insurance policy, oc evidenc� thereof, in the amour�t of �6Q�,0oo for one claimarrt and. �800,OQ0 for any number of claimants. The : applicant and the City shatt be rtamed as jaint insvred on the tia6itity palicy. This permit may be rendered void if any of the foliawing canditions are found to exist at the site of the special eveM: . 1. The commission af the crime of assauft. disocderiy conduct, or breach af the peace by any person present; 2. The consumotion or oossession of alcoholic bevera es bv anv oerson who is under the IeQa! drinkin aae. _ • . CITY USE ONLY ROUTING/APPROVAL (Pteas� checic Yes or No): � COMMENTS "I. Y C! N Q Trafftc Dept 2. Y Q N❑ Poiice Dep� _ 3. Y❑ N❑ Fire Dep� 4. Y❑ N❑ Rec. Dept 5. Y Q N Q City� Ntanager ... -- _ � < � �s�w _ When completed send t capy ta eactt department and 1 copy to appiicant SPECIAL EVENT APPLICATION 6. Description and use of any temporary structur2 which will be accessibie to the public: 7. !f necessary, how will drinking water be provided?: 8. How wili refuse be dispvsed of: C' cLf n c uQ.I .r�k �,t �P S f P Ce O`� C I�P5 - F S i r�-! � fb L� i �� r !Q� P �e,.�•,se Co�Ya<h e�-�s ..F re c e��,c � e s 70 �� dk r� �, r ,,�- a 9. Wi11 the Specia! Event tatce piace in a City paric? "� Yes ❑ No �' lf yes, have you received permission from the Recreation Dept? Yes ❑ No Q _ � 10, Wl! alcoholic beverages be sotd o� aliowed to be consumed? Yes ❑ No � = If yes, City C.icense # ' - _ 11. �11 the Special Event require the use of the stage? Yes ❑ No � = if yes, has an Equipment Use Agreement been completed? Yes ❑ No Q = 12. Wilt the Specia! Event require the ctosing af any sireets? . Yes C� No � = if yes, has a Strest Ctosing appfication been compteted? Yes ❑ No Q - 13. Does the Specia! Event inciude a parade? Yes Cl Nc � (f yes, has a Parade Permit applica�on be�n compfeted? Yes ❑ No ❑ (Parades do not reQUire a seperafe street closin. permit) Those evenfs whrch are not sponsared by the City sha(t file with th� City a Public Liability insucancs poticy, or = evidence theceof, in the amount of �60�,OOQ for one ctaimant and $600,OOQ for any number of claimants. The = applicant and the City shaft be named as joint insured on the liability policy. - This permit may be rendered void if any of the foflowinq conditions are found to exist at the site of the specia! - event ; 1. Tfie commission of the crime of assault. disorderly conduct. or breach of the peace by any person present; 2. The cansum�tion or oossession of atcof�olic beveraaes bv anv oerson who is under the feaal drinlcinQ aae. _ � CtTY USE ONLY ROUTING/APPROVAL (Please check Yes or No): COMMENTS 1. Y CI N Q Traffic D�pt ' 2_ Y❑ N❑ Paiice Dep� � 3. Y❑ N CZ Fire Dept 4. Y❑ N❑ Rec. Dep� 5. Y❑ N❑ City. Manager � saEC.uu.s�w . When completed send t copy ta eact� departrrtent artd 1 copy to appticant