City of Hopkins - Goal Setting Day 20122012 City of Hopkins Goal Setting Day
February 17, 2012
Attendance: Mike Mornson, Dale Specken, Mike Reynolds, Dave Johnson,
Kersten Elverum, Christine Harkess, Steve Stadler, Jim Genellie, Kristi
Halverson, Molly Cummings, Jason Gadd, Cheryl Youakim, Gene Maxwell
Mayor Maxwell thanked everyone for coming and stated that we should always
look for the opportunity to become a better City with City Departments & Council
working together.
Meeting started at 9:00 a.m.
Mike Morrison gave an Overview of the day.
Review of the 2010-2011 Goals & Strategic Plan
• The City needs to continue to expand on the shop local campaign — currently
there is a great need to support local businesses
• Directional signage — need to continue to work & improve on this
• Important to get photos of key locations in Hopkins to use in promotional
pieces
• Utilize volunteer force — volunteer coordinator? Expand our volunteer base &
help the volunteer drive for other organizations, work with other service
organizations, possibly another meeting with the churches, continue to reach
out & build relationship with the clubs & organizations, staff feel that the
organizations want to help, City to connect with and help other volunteer
organizations
• Communications to city residents — Highlights is an excellent tool, weekly email
updates reaches 640+
• Local Shuttle service idea - curious to find out costs to run service, sell
advertisement on shuttle, volunteers to drive
• Organic recycling program — business grant initiative in the works
• Rain Barrels sales continue- links on city website to get more information on
energy saving opportunities, if Lions Club sells Rain Barrels why should the
City duplicate
• Wellness activities adding new program with MVNA — health testing's with
nominal cost to employees in coordination with flu shot clinic
• Hopkins residents getting resident rate at Williston Center — currently over
6000 members, Re -visit the joint recreation agreement and explore the budget
impact of allowing Hopkins residents to join Williston at resident rate
• City initiative to teach CPR - $5000 grant from U of M — start with CERT group
then market to residents — Lucas device compresses chest cost $15,000 each
but has good success rate- FD would need a grant to purchase, Fitness Room
at FD used 12-15 hours/day by city employees
• JCPP — Hopkins needs to contribute a % and would like to continue to grow
this program, funded through 2012 will need to start budgeting thereafter
• Engaging Raspberry Renters — customized depending on the needs of the apt
complex, suggestions to have City Clerk talk about voting
Department Reports:
Community & Economic Development
• Blake Road Corridor successes & lots of opportunities
• Hopkins Artstreet tripled interest since first year and planning on expanding
• Marketplace & Main development proceeding
• Park Nicollet site sale & development will be able to pay City back completely
• Dow Towers elevator replacement with grant dollars, Smoke -Free housing
• Mixed Use Zoning Ordinance adoption- easier for development community to
know where Hopkins stands & will serve us well when looking for grants
• 2012
o SWLRT is keeping staff busy, Jim Genellie will be communications
coordinator, Park Nicollet site will be first site to re -zone to Mixed
Use
0 81h Avenue Corridor: strong link to LRT station, Park Nicollet site &
Johnson building key to the corridor, Hotel a top priority possibly at
Johnson building site, Snyders building for possible parking
structure
o Blake Road Corridor: Citizens Academy feedback on Cottageville
park planning & then neighborhood and general public, LRT station
location planning vision and is important decision for City
o Expand Hopkins Artstreet
o Launch Open to Business
o Shady Oak Road Redevelopment
• Current staffing is managing the current the job load
o Don't have excess staff to take on the future work load
o Will need to balance the expectations of other things that the dept.
takes on
o Good teamwork
• Blake Road Station: Hennepin County looking at Blake Rd because it is
publically owned property, 43 hoops possibly not the best location, site
purchased because for sale at the time, continue to look at all alternatives,
Cargill access is concern, staff wants to really analyze this station site, City
wants to really look at best solutions
• City needs to start looking at the vision for the Cold Storage site
Finance Department
. Received the Comprehensive Annual Financial Review Award — 22 years in a
row
• 2011 Audit has begun
• 2011 Grant report
• Budget book will be posted on website
• Budget awards important -must be rated proficient to get award in all 4
categories
Hopkins Depot Coffee business shifted management to Youth Project staff,
Three Rivers Park District more enthused about partnering with City on the
Depot- hoping for $10-15;000 commitment from Three Rivers, goal is to break
even and any excess funds go back to the Youth Project, School District
looking at educational aspect of business management, when you support the
Depot you are supporting Youth programming
Community Services
• IT working on web payments, overseeing PD switch to LOGIS & improving
network speed
• Communications: website, Hopkins Highlights, Connections, Facebook, Cable
TV, web_ streaming
• July Replacement of Graphic Designer, Kristi Bucher, she will be moving to
Haiti for two years. Excellent employee will be difficult to replace, Golden
Valley still interested in cooperative employment of position. Hope to have new
Graphic Designer on board in June for a one month training
• New City Clerk in 2011
• Inspections Dept — permits & revenues up in 2011, 2012 will hope to see
continued activity
• Hopkins Activity Center attendance report and big issue is new HVAC system
• 37,000 hits on website — same as 2010- increases in summer- website
updated regularly
• Comcast Refranchising — may need to come back to Council to ask for
extension — a lot of unknowns why not getting resolved,
Hopkins -Minnetonka Recreation Services
• Important to anticipate the interests of the community
• As a department, user fees cover 75% of costs, nationally it is 52%
• Continually try to strengthen departments identity in community
• Provide & promote diversified programs
• 2012 Objectives: revamp revenue bugeting, buddy program for children with
special needs, expand non -school day program offerings, expand Junior
Leader program, offer off-site programming at senior housing facilities, conduct
a recreation services/public works program review session
• 2010 Hopkins/Mtka resident participation in programs: overall 42.9%
participation - goal is 50% Mtka, 25% Hopkins, 25% other communities
• How to market buddy program — work with Reach for Resources, will bring
program to facilities and market through brochure
Police Department
• Review of the Grants received in 2011
• Working on a $200,000 grant — should know this summer
• Crime Assessment & Planning meetings- staff & Council welcome to attend
• Hiring 3 new officers to fill 2 vacancies& added Cops Program officer and 2
will be sworn in at next CC meeting
• Hiring a Cadet — federal grant covers cost
• 2012 Goals
o Focus Unit -June 1 start up date — crime & quality life issues
o Schools are interested in having a Police presence — if schools will
fund the program— interested in city support to look at this program
o Neighborhood Engagement: welcome all city dept to participate,
facilitate 4 meetings a year over next 3 years to engage residents
o Branding initiative: mission statement & core values, strategic plan,
outreach, 3 minute department video of who they are to help with
recruitment, utilize local media, Activities Branding Committee
$20,000 youth initiative
o soccer clinic & playground/recess presence
Fire Department
. 2011 call statistics
• Grant updates
• Would like to do more home safety inspections
• Grant that was submitted to replace breathing apparatus was denied, will
continue to seek out other grants
2012 goals
o Develop long term
o Staff retainment
0 5-10 year outlook planning
o work with school district on Table Top with PD & FD
o Establish forms for EOC & equipment upgrades — looking at grant
monies
o Continue Home Fire Safety inspections
o Estab Cooking Hood Cleaning & Inspection program
• Summer Safety Camp in July — PD & School District
• Have 2 potential buyers for excess Fire Dept. Equipment
• Light Rail training — working with Minneapolis and all LRT stations will probably
have AEDs
• Vent inspection — County does not do it — inspection fee possibly part of
daytime duty crew duties
Public Works
2012 goals
• Showed map displaying Street improvements over last 20 years & future
• Shady Oak Road — response to resident feedback, Noise analysis
• SWLRT preliminary engineering will take a lot of staff time
• City-wide Sidewalk/trail Master Plan will be presented at an April Work Session
• Railroad Quiet Zone study — MNDOT looking at gate for 5th Ave S crossing —
will be looking at Light Rail requirements
• Maetzold Field — March installation of lights, value of lights $55,000, install
approx $13,000 — Grant can be extended but planning on spending grant
money in 2012
• Relocation of Lift Station with MCWD
• Hopkins Activity Center HVAC Upgrades —moving forward on design & be
coming to Council soon
4
MPCA Landfill Project — General meeting & Westbrooke Patio Homes meeting
— moving start date back to October 2012, Capping work in Spring, changes to
footprint possibly moving it north to decrease size of mound, budgeting in for
landscaping on east & SW side, resident concerns of odor — need to talk about
other uses for the waste -free areas - Fall cleanup possibly moved to 73 & Mtka
Blvd
• Nine Mile Creek work & regional trail update
• Workforce/succession planning — some employee's approaching retirement -
looking at ways to be more systematic & detailed to be more efficient and
prepared, possibly looking at current employees for possible succession
• Residential Water Meter upgrade — hope to be done by 2013
• Valley Park playground area upgrade
• 2 I Ave S berm rehab project
• Equipment Auction of used equipment twice a year
Group Activities:
The Group went through the following experiences.
• Accomplishments in 2011
• Quick Hits
• What is your vision of Hopkins in the year 2025?
The results are in the Goal Book and the Power Point Presentation.
Mission & Vision statement:
Review of statement
Need to communicate & promote it more to the public
Final Comments:
• Promote, unite & develop Neighborhood Associations, Map out & define
existing associations and develop new ones, A possible Work session topic &
Invite current associations to Work Session for discussion
• Need to work more effectively & develop relationships with local media
• Appreciate the overall process of Goal setting
• Appreciates the opportunity to share in non -formal meeting setting
• Helpful to new Council members, feel the sense of cooperation
• Good to know where everyone is coming from and being on same page
• Consider a facilitator for future Goal Setting meetings
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Meeting adjourned at 4:00 p.m.
Respectfully Submitted by:
Deb Vold, Secretary
City Council
Attest:
Eugene J. Maxwell, Mayor