Loading...
Minutes - 10/04/11A regular meeting of the Hopkins City Council was held on October 4, 2011, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Brausen, Halverson, Rowan and Youakim. Also, present were staff members Elverum, Genellie, Harkess, Mornson, Stadler and City Attorney Jerry Steiner. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:34 p.m. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were no comments. III. PRESENTATIONS 1. Proclamation for Hopkins Area Jaycee's Mayor Maxwell read the Proclamation proclaiming Hopkins Jaycees Year in the City of Hopkins and encouraged all citizens to congratulate the Hopkins Jaycees for all of their community service in the City of Hopkins. . The Hopkins Jaycees addressed the Council explaining their community service projects, how to join the organization, office location at 5 -7th Avenue N., website: www.HolDVinsiaycees.com and tentatively scheduled 60th Anniversary Celebration planned for January, 2012. Council thanked & congratulated the Hopkins Jaycees for their years of service and involvement in the City of Hopkins. IV. CONSENT AGENDA 1. Minutes of the September 27, 2011 City Council Meeting 2. Adopt Resolution 2011-053 Supporting the Application for a 2012 Hennepin Youth Sports Grant to Upgrade Ball field # 3 at Maetzold Field (CR2011-092) 3. Authorize Out -of -State Travel (CR2011-088) 4. Reschedule Council Meetings 5. Ratify Checks for the Month of September Mr. Stadler, Public Works Director, addressed the Council regarding Consent Agenda #2. Mr. Stadler explained the Youth Sports Grant Program, the proposed upgrades to Maetzold Field and the project funds and in-kind donations. Mr. Mornson, City Manager, addressed the Council regarding Consent Agenda #4, explaining that the Joint Work Session meeting with the City of Minnetonka will be rescheduled to November 1, 2011 at 6:00 p.m. in replace of the October 25, 2011 Work Session. . Council Member Brausen moved and Council Member Youakim seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously. V. PUBLIC HEARING 1. Adopt Resolution 2011-051, for Adopting Assessment Roll, 2011 Miscellaneous Special Assessments (CR2011-089) Ms. Harkess, Finance Director, addressed the Council explaining that the proposed special assessments are for delinquent utility bills, citations, and invoices. Ms. Harkess explained the billing, assessment & notice procedures. Mr. Genellie, Assistant City Manager, addressed the Council explaining that the updated list in the Council packet reflects the outstanding bills that have been paid up-to-date. Cheryl Martinson, 146 VanBuren Avenue South addressed the Council regarding her delinquent utility bills and the concern about the $100 penalty. Ms Harkess explained that the reason for the $100 penalty is due to mailings, postage and publication costs for the special assessment roll. Ms. Harkess encourages customers to have ongoing discussions with her or the utility billing staff to answer questions and work out payment options. • James Melius, 43 -6th Avenue South, addressed the Council regarding three citations. Mr. Genellie explained the reason for the citations and recommends Council grant the appeal for citation #10-29 for $500 because Mr. Melius did comply. The timeframe to appeal the other two citations is past and the city did incur staff costs. There was much discussion by Council regarding the two remaining citations totaling $600 and Council concluded that the resident and the city should split the difference in the amount of $300. Council encouraged residents to try and resolve problems with city staff prior to the issuing of citations. There were no more public comments. Council Member Brausen moved and Council Member Halverson seconded a motion to close the Public Hearing. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously Council Member Rowan moved and Council Member Brausen seconded a motion to Adopt Resolution 2011-051, for Adopting Assessment Roll, 2011 Miscellaneous Special Assessments with the total of citations for 43 -6th Avenue South changed to $300. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye, Mayor Maxwell, • aye. The motion carried unanimously. K 0 VI. NEW BUSINESS 1. Approve Resolution 2011-052, Parking Permit Rate Increase (CR2011-090) Ms. Harkess addressed the Council recommending an increase to the quarterly and annual parking permit rates with no change to the daily or monthly rate. The additional revenues will provide for the continued enforcement and maintenance of city owned parking lots and ramp. There was much discussion by Council about the frequency of increasing rates and the need to look at the long term capital needs of the parking lots and ramp. Council Member Brausen moved and Council Member Halverson seconded a motion to approve Resolution 2011-052, Parking Permit Rate Increase. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously. 2. Approve 2011 Budget Modifications to General Fund and Depot Special Revenue Fund (CR2011-091) . Ms. Harkess addressed the Council regarding the budget modifications and gave an overview of the Depot Coffee House budget issues & challenges and the Fire Department grant. Staff is recommending that Council approve the budget adjustments to transfer $10,000 from General Fund to the Depot budget and the changes to the Fire Department budget. Council Member Youakim moved and Council Member Rowan seconded a motion to approve 2011 Budget Modifications to General Fund and Depot Special Revenue Fund. Adoption of this motion will result in a modification to both the General Fund and Depot Coffee House Special Revenue Fund by providing for a $10,000 transfer from the General Fund to the Depot Fund and increasing the General Fund revenue and expenditure budgets by $1,740 for a Fire Department grant received for the Sparky costume. The General Fund revenue and expenditure budget will then total $10,301,067. The total Depot budget will not change. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously. Council requested that Ms. Harkess provide Council with information about grant monies the city has received prior to final budget discussions. • 3 • VII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Halverson seconded a motion to adjourn the meeting. The meeting was adjourned at 8:26 p.m. Respectfully Submitted, Debbie Vold ATTEST: Eugene J. Maxwell, Mayor COUNCIL MEMBERS 0