Minutes - 7/05/11A regular meeting of the Hopkins City Council was held on July 5, 2011, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell, Council Members Brausen, Halverson, Rowan, and
Youakim. Also, present were staff members Anderson, Bradford, Elverum, Genellie,
Harkess, Reynolds, Stadler and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
IL OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
III. OATH OF OFFICE
Mr. Genellie issued the Oath of Office to Park Board member, Tom Jenny.
IV. PRESENTATION
1. Recognize Darin Hill for FBI National Academy
.Chief Reynolds introduced and recognized Sgt. Hill for his accomplishment of
graduating from the FBI National Academy. The Council congratulated Sgt. Hill.
2. Legislative Update
Congressman Ellison gave an update on the state of affairs & important issues in
Washington D.C. Council Members shared their thoughts about the job's bill hoping it
will focus on infrastructure and asked for continued support of Light Rail Transit.
3. Presentation of Audit
Ms. Harkess reviewed the 2010 Comprehensive Annual Financial Report. Residents can
access the report on the City website or request a hard copy at City Hall.
Ms. Harkess reviewed the economic condition of the City, significant projects in 2010,
future projects, major municipal initiatives, financial highlights, revenues and other
financing sources, expenditures, statement of net assets, statement of activities and
the fund equity. Ms. Harkess stated that the city is in good financial condition. Auditors,
Craig Popenhagen and John Lorenzini of the audit firm Larson Allen, LLC reviewed
highlights of the 2010 Executive Audit Summary and answered questions from the
Council. The Auditors explained that the audit revealed a clean report on
compliance issues with some additional steps needed for the internal control process
for the CDBG Program which staff is already working on.
Council congratulated the Finance Department on the good report.
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4. Presentation by Raspberry Committee
Charlie Yunker, President, and Jeff Dulac, Executive Director, of the Raspberry Festival
• gave a review of the 2011 Hopkins Raspberry Festival, July 9-17. Raspberry Festival
website is www.raspberrycapital.com for additional information. Council thanked the
Raspberry Festival for all their hard work.
V. REPORT
1. Zoning and Planning Report
Mr. Tom Jenny gave a report for the Zoning & Planning Commission.
The Commission recommended approval to the variance language in the Zoning
Ordinance Amendment, recommended approval of the Mixed Use Zoning Ordinance
and recommended approval of the rear yard variance at 100 Homedale Road. There
was discussion about the unique attributes of the property at 100 Homedale Road
therefore justifying the approval for the set back.
VI. CONSENT AGENDA
1. Minutes of the June 21, 2011 City Council Meeting
2. Minutes of the June 21, 2011 Work Session after the City Council Meeting
. 3. Minutes of the June 28, 2011 Work Session
4. Ratify Checks for the Month of June
5. Miscellaneous License for Renewal
6. Approve Resolution 2011-031, Approving Joint Powers Agreement with the
State of Minnesota, Bureau of Criminal Apprehension and the City of Hopkins
Police Department; (CR 2011-057)
7. Second Reading of Ordinance 2011-1028
8. Second Reading of Ordinance 2011-1029
9. Adopt Resolution 2011-036, Accepting Work and Ordering Final Payment,
2008 Street and Utility Improvement, City Project 08-10;(CR 2011-062)
Council asked Mr. Bradford about concerns over the newly sodded areas due to the
street reconstruction in the Parkridge neighborhood. Staff has addressed these areas,
Council Member Brausen moved and Council Member Youakim seconded a motion
to approve the Consent Agenda. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council
Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously.
VII. NEW BUSINESS
1. Zoning Ordinance Amendments - Variances (CR 2011-059)
• Ms. Anderson reviewed the reason for changing the language in the Zoning
Ordinance Amendments Variances is to reflect new language in the state statute. The
wording changed from "undue hardships" to "practical difficulties."
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Mr. Steiner reviewed the changes and explained the reason for the changes was due
• to a particular case in Minnetonka.
Council Member Halverson moved and Council Member Rowan seconded a motion
to adopt resolution 1 1-33 approving Ordinance 1 1-1030, amending the Zoning
Ordinance regarding Variances for 1St reading. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Halverson, aye; Council Member
Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
2. Rear Yard Variance 100 Homedale Road; (CR 2011-061)
Ms. Anderson reviewed the plans for the rear yard variance at 100 Homedale Road.
The Zoning & Planning Commission recommended that the Council approve the
variance. Mr. Hatelstad, 100 Homedale Road, explained his design, plan for the
garage and stated that the neighbors wrote letters in support of the Hatelstad's plan.
There was much discussion about the exterior plan for the home, continuity in the
neighborhood, sight lines of the home and how home plans have changed for today's
lifestyles. There was discussion that the variance would not be in effect until approval
of the Zoning Ordinance Amendment's publication on July 28, 2011, therefore the
Contractor could not start construction until after July 28.
• Council Member Brausen moved and Council Member Rowan seconded a motion to
adopt resolution 1 1-35B approving Rear Yard Setback Variance at 100 Homedale
Road following the publication of the Zoning Ordinance Amendment -Variances. A
poll of the vote was as follows: Council Member Brausen, aye; Council Member
Halverson, aye; Council Member Rowan, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
3. Amend Zoning Ordinance - Mixed Use Zoning; (CR 2011-060)
Ms. Anderson reviewed the Mixed Use Zoning Ordinance. The Mixed Use Rezoning will
primarily affect the properties around the proposed Light Rail Transit stations. There
was much discussion about the types of uses that will be in the different areas and
Council feels that more discussion is needed. Staff stated that changes in the uses may
be made at any time; these are guidelines and uses can change and adapt. Ms.
Elverum thanked Ms. Anderson and the Zoning & Planning Commission for all their time
and efforts on the Ordinance.
Council Member Rowan moved and Council Member Brausen seconded a motion to
adopt resolution 11-34, approving Ordinance 11-1031, adding a Mixed Use Zoning
District for 1 st reading. A poll of the vote was as follows: Council Member Brausen,
• aye; Council Member Halverson, aye; Council Member Rowan, aye; Council Member
Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
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4. Adopt Resolution 2011-032, Adopting Assessment Roll, 2011 Street and Utility
Improvement, City Project 2010-10; (CR 2011-058)
Mr. Bradford explained that the Council adopted the Assessment Roll for the above
referenced project but an error was found in the roll. One residential property was
misidentified as a commercial property, resulting in a higher assessment. The property
owner has been notified and is in agreement to the change. The assessment amount
changes from $5,594.00 to $3,329.30.
Mayor Maxwell opened the Public Hearing. No one came forward. Council Member
Brausen moved and Council Member Youakim seconded a motion to close the Public
Hearing.
Council Member Youakim moved and Council Member Brausen seconded a motion
to Adopt Resolution 2011-032, Adopting Assessment Roll, 2011 Street and Utility
Improvement, City Project 2010-10. A poll of the vote was as follows: Council Member
Brausen, aye; Council Member Halverson, aye; Council Member Rowan, aye; Council
Member Youakim, aye, Mayor Maxwell, aye. The motion carried unanimously.
5. Approval Capital Improvement Plan (CIP); (CR 2011-063)
• Ms. Harkess gave an overview of the CIP for 2012-2016.
There was discussion that this is a five-year plan that can change as necessary and
Council has discussed the CIP at many work sessions.
Council Member Halverson moved and Council Member Brausen seconded a motion
to approve the 2012-2016 Capital Improvement Plan. A poll of the vote was as follows:
Council Member Brausen, aye; Council Member Halverson, aye; Council Member
Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
6. Approval Equipment Replacement Plan (ERP); (CR 2011-064)
Ms. Harkess gave an overview of the ERP for 2012-2016. Staff has looked closely at the
long- term viability of the fund and future options. There was much discussion about
how equipment is utilized between departments and possibly with other cities. This is a
five-year plan that can be adjusted as necessary.
Council Member Brausen moved and Council Member Rowan seconded a motion to
approve the 2012-2016 Equipment Replacement Plan. A poll of the vote was as
follows: Council Member Brausen, aye; Council Member Halverson, aye; Council
• Member Rowan, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The
motion carried unanimously.
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The Council members invited the public to take part in the Hopkins Raspberry Festival,
Hopkins Arts Festival and Music in the Park.
VI. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council
Member Youakim seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 9:30 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
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Eugene J. Maxwell, Mayor
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COUNCIL MEMBERS