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Agenda - Final0 HOPKINS CITY COUNCIL FINAL AGENDA Monday, November 1, 2010 7:30 pm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:25 pm - HRA Meeting 7:30 pm - City Council Meeting Work Session after Close of Regular City Council Meeting I. CALL TO ORDER 11. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. PRESENTATION 1. Rosie Griep Lifetime Award to Anne Marie Buck from the Minnesota Crime Prevention Association (MCPA); Reynolds 2. Community Image Awards Presentation; Elverum 3. Quarterly Depot Report; Duepner/Hartsig V IV. CONSENT AGENDA 1. Minutes of the October 19, 2010 Work Session 2. Minutes of the October 19, 2010 City Council Meeting 3. Minutes of the October 19, 2010 Work Session after the City Council Meeting 4. Minutes of the October 26, 2010 Work Session 5. Ratify Checks Issued in the Month of October, 2010; Harkess 6. Adopt Resolution 2010-072, Approving the State of Minnesota Joint Powers Agreement for Child Sexual Predator Program; Reynolds (CR 2010-121) Vote: Youakim Brausen Rowan Halverson Maxwell V. NEW BUSINESS 1. Adopt Resolution 2010-119, Approving the City of Hopkins to Participate in the Minnesota Green Step Cities Program; Getschow (CR 2010-119) Vote: Youakim Brausen Rowan Halverson Maxwell VII. ADJOURN Vote: Youakim Brausen Rowan Halverson Maxwell QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421 Ask the City is the City of Hopkins voice message system) Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION Raspberry Room • Tuesday, October 19, 2010 Mayor Maxwell called the meeting to order at 6:03 pm. Present were Mayor Maxwell and Council members Kristi Halverson, Rick Brausen, Cheryl Youakim, Bruce Rowan, Hopkins City Manager Rick Getschow, Planning and Development Director Kersten Elverum, Community Development Coordinator Tara Beard, and representing Lutheran Digest Ed Hanlon and Randy Schwanz. 8T" AVE DEVELOPER INTERVIEWS: The City Council interviewed two developers that had submitted proposals for 8►h Ave redevelopment. Klodt Incorporated was interviewed from 6:05 to 6:40 p.m. Cornerstone was interviewed from 6:40 to 7:20 p.m. Council will discuss developer's selection at a future Council meeting to make a decision on which developer to move ahead with. With no further business, motion by Brausen, second by Youakim to adjourn at 7:25 p.m. Rick Getschow, Secretary CITY COUNCIL ATTEST: • Eugene J. Maxwell, Mayor A regular meeting of the Hopkins City Council was held on October 19, 2010, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum, Harkess, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:34 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Sherrie Patton, 245 5th Ave N #2, came forward to voice concerns about nuisance behavior, loitering and public drunkenness, noise, and harassment on private property. III. PRESENTATIONS 1. Proclamation for Lloyd Hockel's 100th Birthday.' Mr. Hockel and his family came forward. Mayor Maxwell read the proclamation, proclaiming October 19th as Lloyd Hockel Day in Hopkins. The proclamation was presented to Mr. Hockel by the City Council. • 2. Presentation of Minnesota Association Government Communicators (MAGC) Award (Memo) Jim Genellie stated that the City of Hopkins' website, www.hopkinsmn.com, received an award of excellence from Minnesota Association of Government Communicators (MAGC). Each year, MAGC sponsors the Northern Lights Contest to recognize outstanding work in government communications. The website is designed and edited by Kristi Bucher. IV. CONSENT AGENDA 1. Minutes of the September 28, 2010 Work Session 2. ,Minutes of the October 5, 2010 City Council Meeting 3. Minutes of the October 5, 2010 Work Session 4. Minutes of the October 12, 2010 Work Session Council Member Rowan moved and Council Member Halverson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. • October 19, 2010 City Council Meeting Minutes Page 1 • V. PUBLIC HEARING 1. Adopt Resolution 2010-065, Approving the Renewal of a Currency Exchange License for Pawn America (CR2010-111) Pawn America has made their application to the Minnesota Department of Commerce for a renewal of their Currency Exchange License. MN Statute requires the City to hold a public hearing. The City is required to act within 60 days of receiving the notice of application. Mayor Maxwell opened the public hearing at 7:50 p.m. No one came forward Council Member Brausen moved and Council Member Halverson seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:50 p.m. Council Member Rowan moved and Council Member Halverson seconded a motion to adopt Resolution 2010-065, Resolution Approving the Renewal of a Currency Exchange License for Pawn America. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS • 1. Adopt Resolution 2010-070, Approving New Legislative Policy 5G, Tobacco Free Parks Policy (CR2010-070) Tobacco Free Youth Recreation brought a petition to the Park Board with the request that all park be made tobacco free. The policy was discussed at several Park Board Meetings and at a joint meeting with the City Council. On September 20, 2010, the Board approved the proposed policy. The reasons for the ban include removing negative influences on youth, eliminating cigarette butt litter in the parks, eliminating the negative impact of second hand smoke, and promoting a healthy lifestyle. Igran Gelle, Ana Gonzalez -Lopez, Leslie Strauss, Kayla Wendling, Zoe Korengold, and Skye Butler came forward to give a presentation to the Council. Council Member Youakim mentioned that Sky Buttler was given an award from the Lt. Governor for her work on this project. Sky showed the Council a sign for parks that they make available to the agencies that adopt a tobacco free parks policy. Mayor Maxwell stated that he would like the policy to' become effective on November 1, to allow for more input from the community. • Council Member Youakim moved and Council Member Brausen seconded a motion to Move that Council adopt Resolution 2010-070 a resolution approving new Legislative October 19, 2010 City Council Meeting Minutes Page 2 Policy #5G —Tobacco Free Parks Policy to become effective on November 1, 2010. A . poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve Resolution 2010-068, Award Sale of 2010A $2,710,000 GO PIR Bonds (CR2010-116) The City has the authority under MN Statutes to issue PIR Bonds. The bonds would be issued to cover the cost of 2008, 2009/2010 5th Street improvements and will be paid through special assessments and a tax levy: Rebecca Kurtz, Ellers and Associates, came forward and reported Standard and Poor's felt that Hopkins has good financial management and has good reserves. The rating they gave for this bond sale is "AA". Three bids were received. The lowest bid came from United Bankers Bank at 2.685%. Ellers and Associates recommended awarding the bid to United Bankers. Council Member Rowan moved and Council Member Halverson seconded a motion to Adopt Resolution No. 2010-068 Awarding the Sale of $2,710,000 General Obligation Permanent Improvement Revolving Fund Bonds; Series 2010A. A pollof the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member • Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Resolution 2010-069,m Award Sale of 2010B GO Refunding Bonds (CR2010-117) Ms. Kurtz stated that the low bidder is once again United Bankers Bank at 2.4152%. A total of four bids were received. This will give a total savings of approximately $160,000 or $17,000 per year. Ellers recommended award of this bid to United. Council Member Halverson moved and Council Member Youakim seconded a motion to Approve resolution No. 2010-069 awarding the sale of $2,680,000 General Obligation Refunding Bonds, Series 2010B. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Approve Resolution 2010-017, Supporting Clean -Up Application to Met Council for Mayon Plastics Property (CR2010-067) The Mayon Plastics Building has been vacant for a significant length of time. Several Developers have considered the site, but have been unable to make a project financially feasible. A development group has the property under contract and is attempting to redevelop the site. The developer has become aware of possible asbestos contamination in the building which must • October 19, 2010 City Council Meeting Minutes Page 3 . be remediated in order to proceed with a reuse of the building. The costs of remediation are prohibitive to redevelopment unless additional funding can be secured. Under Met Council TBRA guidelines, the City must be the applicant and pass a resolution of support. The application and all costs associated with its preparation will be paid by the developer. Dave Carland, Stonehenge USA, came forward. Mr. Carland stated that his company is aware of the expectations and the sensitivity to Mainstreet. They are requesting $90,000 to $135,000 for asbestos cleanup. They would like to do the demolition in February/March, 2011 with completion of the project in June/July 2011. Council Member Brausen moved and Council Member Halverson seconded a motion to Move to approve resolution 2010-071, authorizing application to the Metropolitan Council Tax Base Revitalization Account (TBRA) for the former Mayon Plastics site. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Approve Resolution 2010-067, Supporting the Development of a Complete Street Policy for the City of Hopkins (CR2010-115) "Complete Streets" is a nationwide movement at all levels of government to adopt policies to ensure that planners and engineers build road networks that are safer, more livable, and welcoming for all users, including pedestrians, bicyclists, and public transportation. The Complete Streets policy would be in line with the City's goal to Enhance and Promote Smart Urban Design and Walkablity. With adoption of this resolution, staff would develop a policy for discussion at a December 2010 or January 2011 work session. Council Member Youakim moved and Council Member Brausen seconded a motion to Move that Council adopt Resolution 2010-067 supporting the development of Complete Streets policy for the City of Hopkins. A poll of the vote was as follows: Council Member Youakim, aye; Council' Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Third Quarter 2010 Financial and Investment Report (Memo) The Finance Director, Christine Harkess, gave a presentation of the third quarter financial and investment report. There was no action. October 19, 2010 City Council Meeting Minutes VII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Youakim seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:00 p.m. Respectfully Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: • Eugene J. Maxwell, Mayor October 19, 2010 City Council Meeting Minutes Page 5 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION • AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING • Tuesday, October 19, 2010 Mayor Maxwell called the meeting to order at 9:05 pm. Present were Mayor Maxwell and Council Members Brausen, Halverson, Youakim, City Manager Getschow and Director of Planning & Economic Development Kersten Elverum OTHER: • City Manager Getschow discussed the SWLRT tour that will be taking place on Wednesday, November 10th. All Council members and Planning Commission members are invited to attend. • Council discussed the timeline for making a decision on the 8th Ave developers. • City Manager Getschow discussed the upcoming Council Work. Sessions that will be occurring at different locations in the city. November 9th will be a joint meeting with the Hopkins School Board and November 231d will be a meeting at the Center for the Arts for Take Five Tuesday. The December 14th Work Session will be a joint meeting with the Planning and Zoning Commission. With no further business, a motion was made by Brausen, seconded by Youakim to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:45 pm. Rick Getschow, Secretary ATTEST: Eugene J Maxwell, Mayor CITY COUNCIL Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION • Raspberry Room Tuesday, October 26, 2010 Mayor Pro Tem Rick Brausen called the meeting to order at 6:30 pm. Present were Mayor Maxwell (arrived at 7:30 p.m.) and Council members Kristi Halverson, Rick Brausen, Cheryl Youakim, Bruce Rowan, City Manager Rick Getschow, Finance Director Christine Harkess, Public Works Director Steve Stadler, City Engineer John Bradford and Utilities Superintendent Doug Anderson. Street Reconstruction - Utility Service Policy Discussion Mr. Bradford stated that each year, City staff and engineering consultants work together to assess the condition of the existing utilities within street reconstruction project areas. Frequently, the main line utilities are only in need of spot repairs. Occasionally, as in the Parkridge neighborhood, wholesale replacement of all utilities is warranted. Service replacements have varied between voluntary and mandatory replacement of water services depending on the scope of utility work. Sanitary services were first replaced with a reconstruction project in the Parkridge neighborhood. Both of these service lines are owned by the property owner. • The following policy discussion is divided into three sections: General Utility Work, Water Services and Sanitary Sewer Services. The discussion for each concerns only the portion of the services that are within the right-of-way, General Utility Work In areas where the water main is not being replaced, property owners currently have the option of having their water service replaced from the main to the property line during the reconstruction project. The City covers one third of the cost of the service including the curb stop (valve located at the property line). Many residents have taken advantage of this program. The purpose of this program was to reduce the number of service line repairs that occur in the right-of-way after the street reconstruction is complete. Service line repairs after street reconstruction have several significant negative impacts: Diminished life span of the roadway and reduced ride quality • Additional cost to homeowner making repairs Aggravation of nearby residents who are paying assessments on new street Anytime a street has a spot excavated and backfilled, the structure beneath the • patch is not as strong as the surrounding pavement. The edges of the excavation area weak spot that leads to future cracking and additional maintenance (crack sealing). Page 2 To minimize this weakness and address the ride quality and appearance issues, •current street patching policy requires larger patches on newer streets. That is, a brand new street requires a patch that extends all the way across and as wide as the street, while an old street requires a patch that is two feet Larger on each side of an excavation. To protect homeowners from these costs, the City pays for asphalt costs greater than $750. Staff receives calls each year when water and sewer services are repaired under new streets. Typically, the resident is upset that that after a summer of construction, they need to deal with it again. They also typically complain about wasted resources and why weren't these things done when the street was already torn up. Water Services As noted above, the City has been encouraging residents to replace their water service with reconstruction projects for years. Staff is now proposing to mandate the replacement of residential water service in reconstruction areas. The City would pay for half of the cost, and there would be an exemption for copper services that are less than 10 years old. This is the same policy that was enacted for the Parkridge project. Most of the water system in town was constructed more than 50 years ago. Most of the service lines have never been replaced in the street. The materials range from •copper to galvanized steel and lead. Copper lines wear out at the connection point in the main due to the wearing action of the water passing through it. Galvanized lines slowly clog up with mineral deposits and lead poses a health risk. Many times, the service line has been replaced from the curb stop to the house, leaving a lead connection from the main to the property line. - A primary policy concern of this work is the cost to homeowners. The following table shows the breakdown of costs when done prior to, during, and after a reconstruction project. Street repair work is included in the project costs when done ,During Recon." As a reminder, the following table shows the assessments for the Parkridge Project. Please note that the water and sewer figures are averages. Prior to Recon During Recon After Recon Resident City Resident City Resident City Pipe Work $1,100 $0 $450 $450 $1,100 $0 Street Base $400 $0 $0 $0 $1,500 $0 Street Pavm't $400 $0 $0 $0 $750 $2,000 Total $1,900 $0 $450 $450 $3,350 $2,000 As a reminder, the following table shows the assessments for the Parkridge Project. Please note that the water and sewer figures are averages. Page 3 Item Amount •Street $5,613.60 Water Service $450.00 Sewer Service $250.00 Total $6,313.60 Sanitary Sewer Services Sanitary sewer services pose two issues. First, as we have discussed many times, the Metropolitan Council is focusing on Inflow and Infiltration (1/1) into the sewer system. One of the largest contributors of 1/1 is cracked sewer services. The water let into the system through these cracks costs every customer in the City, as it is metered and charged to the City by the gallon. These charges are passed on to customers through their rates. The second issue is the presence of substandard construction materials such as Orangeburg. With every street reconstruction project, we televise the sanitary sewer mains to determine the condition of the pipe. With today's technology, we can now send a camera up the service line to visually inspect it. The inspection will let us identify the pipe material, any cracked pipe, and root intrusions that may lead to sewer backups for the homeowner. All of this information can then be given to each homeowner for their use. The cost of televising service lines is approximately $30 to $40 per service when done in conjunction with mainline televising. • Mr. Bradford stated that theyro ose to conduct these service line investigations. In p P g the case where substandard pipe material, and/or cracked pipes are found in the right-of-way, repairs or replacement can take place. Where these conditions are found outside the right-of-way, the homeowner would have one year to make adequate repairs. For the Parkridge project, the total replacement cost of the sewer service from the main to the property line was $400 to $600. This cost was split between the City and the homeowner. The sewer in this neighborhood was generally 10 feet deep. Deeper sewers would likely have more expensive service lines, possibly up to twice as much. The road repair costs are similar to that shown in the table above. After a great deal of discussion, the staff and the Council decided to proceed with the process to mandate the replacement of residential water service in reconstructions areas. The City would pay for half of the cost, and there would be an exception for copper services that are less than 10 years old. Mr. Bradford stated that in the case where substandard pipe material, and/or cracked pipes are found in the right-of-way, repairs or replacement can take place. Where these issues are found outside the right-of-way, the homeowner would have one year to • make adequate repairs. Page 4 • 2011 Special Revenue and Enterprise Budgets: Pavilion Enterprise Fund: Ms. Harkess states that despite the fact that this fund continues to show an operating loss the negative cash is improving due to noncash expenditures (depreciation) that impact operating income but not cash. Communications Special Revenue Fund: Ms. Harkess stated that the upgrade to the Council Chambers lighting is $25,000. This was originally scheduled for work in 2010 but this will now be done in 2011. She stated the cash balance available is $383,149. Depot Coffee House Special Revenue Fund: Ms. Harkess stated that the. Depot receives grants each year that cover multiple years. Budgeting to use fund balance indicated use of grant dollars received in previous years. She also stated that Part- time personnel hours are adjusted if grants are not received to cover this position. She further stated that there are no capital items scheduled for 2011. Arts Center Special Revenue Fund: Ms. Harkess stated that the rental income is down due to reduced rentals of the facility as a result of the economy. She stated that there is a cash balance available of $747,616. Ms. Harkess stated that they have been able to secure more grants. She further stated that the programming expenses are increased due to the addition of 4 concerts in 2010 that were not in • the original budget. Economic Development Special Revenue Fund: Ms. Harkess states that in 2009, $697,098 was used to purchase 525 Manstreet. She stated that this has reduced cash for other projects. Ms. Harkess stated that the cash balance as of 10/19/2010 is $894,355 which $900,000 is committed to TIF 1-4 Marketplace and Main. She stated that the fund balance includes long term receivables of $1,122,017 and land held for resale of $697,098 that are not available for current spending needs. Housing Rehab Special Revenue Fund: Ms. Harkess states that the cash balance available is $612,851. Parking Special Revenue Fund: Ms. Harkess stated that the cash balance is $207,151. She stated that the last rate increase was for 2009 and is proposing a rate increase for 2011. Council would like to know how many quarterly tickets are sold a year. Mayor Maxwell suggested a discount on parking tickets if someone does community service in the City of Hopkins. Water Enterprise Fund: Ms. Harkess stated the revenues include the new irrigation • rate implemented in 2010. She also stated that the antenna leases (5) will bring in $89,860 for 2011. Ms. Harkess reported the capital - meter replacement is $95,000; year 3 of a 5 year project. She stated the construction cost will be $75,000 for work Page 5 done in conjunction with street improvements. She also stated the scheduled rate increase pursuant to the 2007 UMP should be $1.90 to $1.94, however, after review of the 2011 budget and due to an increase in antenna revenue a rate increase will not be needed, Sewer Enterprise Fund: Ms. Harkess stated that Met Council fee will .total $1,149,204 for 2010 and $1,150,203 for 2011. She stated that construction cost is $100,000 for work done in conjunction with street improvements. Ms. Harkess reported that the scheduled rate increase pursuant to the 2007 UMP should be $3.40 to $3.70, but after review of the 2011 budget it was determined that the actual rate increase will be $3.60. Storm Sewer Enterprise Fund: Ms. Harkess stated that the construction cost is $100,000 for the work done in conjunction with street improvement and alley repairs. There is no rate increase scheduled. Refuse Enterprise Fund: Ms. Harkess stated that the disposal program subsidizes the brush, yard waste and bulk programs. There is no rate increase for recycling for the year 2011. She stated the refuse increase scheduled is $16.85 $19.85 - $23.15. The Council then discussed preparations for the budget hearing in December. An emphasis of discussion was communicating to the public all that has been done to • reduce the budget and find cost savings and efficiencies. Other: • City Manager Getschow stated that the LRT tour is Wednesday, November 10, 2010 from 11:00 am and will go into the evening. • City Manager Getschow provided an update to the Council on discussion with the Blake School and the use of residential lots. • City Manager Getschow stated that the sign item will be on the December 7th agenda. With no further business, motion by Youakim, second by Rowan to adjourn at 9:50 P.M.