Agenda -Final HOPKINS CITY COUNCIL
FINAL AGENDA
• Tuesday, April 20, 2010
7.30 m
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: 7:15 pm - Special HRA Meeting
7:30 pm - City Council Meeting
Work Session after Close of Regular City Council Meeting
L CALL TO ORDER
II. OPEN AGENDA — PUBLIC COMMENTS/CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
IIL PRESENTATION
1. Step-To-It-Challenge; Hennepin County
2. 2009 Police Department Annual Report; Reid
• IV. CONSENT AGENDA
1. Minutes of the March 16, 2010 Council after the City Council Meeting
2. Minutes of the March 23, 2010 Council Work Session Meeting
3. Minutes of the April 6, 2010 City Council Meeting
4. Minutes of the April 6, 2010 Work Session after the City Council Meeting.
5. Minutes of the April 13, 2010 Council Work Session Meeting
6. Proclamation for Earth Day; Mayor Maxwell
7. Miscellaneous Licenses for Approval; Obermaier
8. Second Reading of EBCO Rezoning; Anderson (Memo)
9. Adopt Resolution 2010-017, Authorizing the City to Apply for Environmental
Investigation Grants from Hennepin County and the State of Minnesota; Bradford
(CR2010 — 031)
Vote: Youakim Brausen Rowan Halverson Maxwell
V. NEW BUSINESS
1. Adopt Resolution 2010 — 018, Approving Final Plans and Order Bids for 5 Street
South lmprovements, City Project 08-07; Bradford (CR2010 - 032)
� Vote: Youakim Brausen Rowan Halverson Maxwell
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421
Ask the Cit is the Cit of Ho kins voice messa e s stem
. 2. Authorize Staff to Execute an Option Agreement for the Purchase of 427 Blake Road
with the City and the Minnehaha Creek Watershed District as Option Holders;
Elverum (CR2010 - 033)
Vote: Youakim Brausen Rowan Halverson Maxwell
3. First Quarter 2010 Financial and Investment Report; Harkess (Memo)
VL ADJOURNMENT
Vote: Youakim Brausen Rowan Halverson Maxwell
•
•
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421
Ask the Cit is the Cit of Ho kins voice messa e s stem
A regular meeting of the Hopkins City Council was held on March 16, 2010, in the Council
• Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and Halverson.
Also, present were staff members Getschow, Genellie, Stadler, Elverum, Harkess, and City
Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATIONS
1. Presentation of 2008 Comprehensive Annual Financial Report (CAFR) Report
Finance Director Christine Harkess presented the Certificate of Achievement for Excellence in
Financial Reporting to the Mayor and City CounciL
IV. CONSENT AGENDA
1. Minutes of the March 2, 2010 City Council Meeting
• 2. Minutes of the March 2, 2010 City Council Work Session
3. Minutes of the March 9, 2010 City Council Work Session
4. Adopt Resolution 2010-012, Amending City Fees (CR2010-024)
5. Miscellaneous Licenses for Approval (Memo)
Council Member Rowan moved and Council Member Halverson seconded a motion to approve the
Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council
Member Brausen, aye; Councif Member Rowan, aye; Council Member Halverson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Approve Resolution 2010-013, Requesting Grant Funding for the Construction of an
Equipment Storage Addition and a Rink Divider Curtain — Hennepin Youth Sports
Program (CR2010-024)
Legislation authorizing the building of the new Twins stadium allows Hennepin County to grant up
to $2,000,000 to Hennepin County communities to assist with developing sports and recreation
facilities.
Staff is proposing to construct an addition to the Pavilion ice resurfacer garage. The addition
would create storage space for ice maintenance equipment that was purchased by the Hopkins
Youth Hockey Association to aid in the maintenance of the outdoor ice rink in Central Park. The
• cost is estimated to be $60,000.
Staff is also proposing fo purchase and install a rink dividing curtain for the arena. The cost of the
dividing curtain is estimated at $14,000.
March 16, 2010 City Council Meeting Minutes Page 1
The grant request would be for $69,000 with additional funding of $5,000 coming from donations
• made by Hopkins Youth Hockey Association.
Council Member Brausen moved and Council Member Youakim seconded a motion to approve
resolution 2010-013 for the Hennepin Youth Sports Program requesting grant funding for the
construction of an equipment storage addition and installation of a rink divider curtain. A poll of the
vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan., aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously. .
2. Adopt Resolution 2010-011, Supporting the Application to the State of Minnesota
Secretary of State's Office for Election Assistance for Individuals with Disabilities Granf
Funds (CR2010-023)
The Minnesota Secretary of State's office is soliciting grant proposals from cities, townships and
counties specifically for automatic door openers to make polling places in Minnesota more
accessible. Mizpah United Church of Christ does not have automatic door openers. The grant
would provide automatic door openers for this precinct.
Council Member Rowan moved and Council Member Halverson seconded a motion to adopt
Resolution 2011-011, supporting the application to the State of Minnesota Secretary of State's
Office for Election Assistance for Individuals with Disabilities Grant Funds. A poll of the vote was
as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member
Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
• unanimously. �
VIII. ADJOURNMENT
There being no further business, Council Member Rowan moved and Council Member Halverson
seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at
7:45 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
•
Eugene J. Maxwell, Mayor
March 16, 2010 City Council Meeting Minutes Page 2
March 16, 2010
Page 1
• MINUTES OF THE CITY COUNCIL WORK SESSION
AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, March 16, 2010
Mayor Maxwell called the meeting to order at 7:55 pm. Present were Mayor Maxwell and Council
Members, Brausen, Halverson, Youakim, Rowan and City Manager Rick Getschow.
OTHER: -
• Council member Rowan stated that the Caring Youth Awards on March 11 t '' went very
well.
• City Council members discussed the proposal for yard waste processing at the yard waste
site. There will be a neighborhood meeting that will be occurring on Wednesday, March
24 to discuss the proposal.
• City Manager Getschow stated that there is interest with a few off-sale liquor
establishments to be open until 10:00 pm. State law allows off-sale liquor sales to be open
until 10:00 pm; however, Hopkins City Code has restricted their ability to be open until
• 8;00 pm. City Clerk Obermaier had asked that the person leading the proposal to stay
open until 10:00 pm, discuss this with all other establishments in town and provide
feedback to the city.
• City Manager Getschow stated that all of the information regarding the new vacant
property ordinance has been sent out to those properties that may be affected.
• City Manager Getschow stated that a group of people from the Avenues are discussing
creating a Neighborhood Association for a portion of the Avenues.
• City Council discussed their plans for the March 23 work session regarding the discussion
of city goals and strategic plans for 2010 — 2011.
With no further business, a motion was made by Brausen, seconded by Youakim to adjourn the
meeting. The motion passed unanimously. The meeting was adjourned at 9:05 pm.
Rick Getschow, Secretary
CITY COUNCIL
•
March 16, 2010
Page 2
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ATTEST:
Eugene J. M�well, Mayor
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March 23, 2010
Page 1
MINUTES OF THE CITY COUNCIL WORK SESSION
• Raspberry Room
Tuesday, March 23, 2010
Mayor Maxwell called the meeting to order at 6:30 pm. Present were Mayor Maxwell and Council members
Kristi Halverson, Rick Brausen, Bruce Rowan, Cheryl Youakim, Hopkins City Manager Rick Getschow, Public
Works Director Steve Stadler, Director of Planning and Economic Development Kersten Elverum, Dave
Johnson, Fire Chief Dale Specken and Community Service Director Jim Genellie.
2010 — 2011 GOALS AND STATEGIC PLAN
The City Council and City staff discussed updating the 2009 - 2010 Goals and Creating the 2010 — 2011 Goals
and Strategic plan. After much discussion the City Manager will create a draft document of the new plan to
bring forward to the City Council at a later date. The hope is to approve the next goal and strategic plan update
at a City Council meeting in May. ,
OTHER:
• The City Manager discussed event at Opportunity Partners whereby the Mayor and a few Council
• members will discuss their roles with the city.
• The City Manager stated that federal funding has apparently been received for the reconstruction of
Shady Oak Road potentially in 2014 — 2015. City Manager will follow-up with further information.
• The City Manager stated that the city is in line to receive stimulus dollars for the upgrades of the
boilers at City Hall.
� City Manager Getschow and the Council discussed the upcoming interviews for the Police Chief that
will occur on April 16
On a motion by Brausen, and second by �Ialverson, the meeting was adjourned at 9:45 pm.
Debbie Sperling, Secretary
CITY COUNCIL
•ATTEST:
Eugene J. Maxwell, Mayor
• A re ular meetin of the Ho kins Cit Council was held on A ril 6 2010 in the Council
9 9 p Y P, ,
Chambers of the Hopkins City HaIL
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum,
Anderson, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:31 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATION
1. Citizens Academy Graduation
Mayor Maxwell addressed the graduates and thanked City staff for the presentations of the
different departments. City Manager called the graduates up and presented them with their
diplomas. Several of the graduates expressed their appreciation for the experience.
• IV. COMMISSION AND BOARD REPORTS
1. Zoning and Planning Commission
Bob Hatlestad reported that the Zoning and Planning Commission discussed the zoning
amendment for signs. The item was continued from their February meeting so the
Commission could get more information about other cities' ordinances. Four of the five
members present voted to recommend approval of the amendment. The Commission also
discussed a CUP for 1702 Mainstreet and the rezoning of the EBCO property. The
Commission recommended approval of both items. They also reviewed the mixed use zoning
designation and are near to completing the ordinance.
V. CONSENT AGENDA
1. Minutes of the March 16, 2010 City Council Meeting
2. Ratify Checks for the Month of March (Memo)
3. Approve Resolution for State Wide Mutual Aid Response (CR2010-025)
4. Approve the Extension — Marketplace and Main Site Plan (CR2010-029)
5. Appoint Roger Johnson to the Charter Commission (Memo)
Council Member Rowan moved and Council Member Halverson seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye;
•
April 6, 2010 City Council Meeting Minutes Page 1
• Coun il M
c ember Brausen, aye, Council Member Rowan, aye, Council Member Halverson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Adopt Resolution 2010-015, Approving Conditional Use Permit for Affordable Auto at
1702 Mainstreet (CR2010-027)
The site was previously a gas station. It is now a vacant lot. The owner of the property, Todd
Beugen owns and operates Affordable Auto, located just south of the vacant lot. Last year, Br.
Beugen's company sfarted a U-Haul rental business on the vacant property. Staff notified Mr.
Beugen that operating a rental business requires a conditional use permit. The use complies
with both the Gomprehensive Plan and theZoning Ordinances In addition to ordinance
requirements, staff recommended a condition that all improvements are completed by June 1,
2010. The Zoning and Planning Commission recommended approval.
Todd Beugen, Miranda Whitaker, and Shawn Millard came forward to answer questions from
the Council Members.
Council Member Brausen moved and Council Member Halverson seconded a motion to adopt
Resolution 2010-015, approving a conditional use permit for a rental operation at 1702
Mainstreet. A poll of the vote was as follows: Council Member Youakim, aye; Council Member
• Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell,
aye. The motion carried unanimously.
2. Adopt Resolution 2010-014A, Denying Proposed Ordinance 2010-1015, Amending
the Sign Ordinance to allow Electronic Changing Signs to Change Every 12
Seconds (CR2010-026)
The City received an application for a zoning amendment from Holiday Companies for an
electronic message center below the gas price sign. Currently, Holiday has a manually
changeable sign on their pylon. Messages on the sign can be changed every 24 hours under
current ordinance. The proposed amendment would allow electronic changeable signs that
change every eight seconds and would be allowed in the B-3 Zoning district abutting State and
County roads. Under the current ordinance, Holiday could have an electronic sign that
changes every 24 hours. The Zoning and Planning Commission recommended a 12 second
interval for the sign changing. Staff recommended deniaL
The Council discussed the ordinances of other Cities. City Attorney Jerry Steiner stated that
he would feel better about some of the requirements such as the requirement of 370 foot
footage on the lot, if there were findings of fact that accompanied the requirements. The
Council discussed the time the signs could be lighted, hours of business, and type of display.
Michael Cronin, representing Holiday Companies, came forward and gave a demonstration of
the sign that would change every 12 seconds.
•
April 6, 2010 City Council Meeting Minutes Page 2
• The Council discussed various as ects of the si n ossible locations of similar i ns
p 9 , p s9 ,
availability of any research on the distraction to drivers, hours of operation, and possible CUP
with Mr. Cronin.
Ms. Anderson requested that the item be continued to the May 4, 2010 agenda. Mr. Cronin
agreed that the item could be continued.
Council Member Brausen moved and Council Member Rowan seconded a motion to continue
the item to the May 4, 2010 meeting. A poll of the vote was asfollows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member
Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
3. Adopt Resolution 2010-016, Approving Rezoning of Former EBGO Site (CR2010-
028)
The new Comprehensive Plan that was approved in 2009 has placed different zoning
designations on several sites. The City will now go through a process to rezone these sites.
The former EBCO site is located at 140 Washington Ave S and 201 3� Ave S. The site is
currently vacant. The current plans show the LRT on the north side of the site. The site could
have a higher use designation than industrial. The new Comprehensive Plan designates the
site as Business Park. The Business Park zoning district allows office and a limited amount of
warehouse. Limited retail is allowed if the product is manufactured on site. The Zoning and
• Planning Commission recommended approvaL
Council Member Youakim moved and Council Member Brausen seconded a motion to adopt
Resolution 2010-016, approving Ordinance 2010-1016, rezoning the property at 140
Washington Ave and 201 3� St S from I-2, General Industrial, to Business Park. A poll of the
vote was asfollows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion
carried unanimously.
4. Approve City Participation in Option Agreement - 427 Blake Rd (CR2010-30)
In May, 2009, The City adopted a small area plan for the Blake Road Corridor in order to guide
redevelopment. One of the recommendations of the plan was to enhance and connect green
and open spaces. This would require acquisition of properties south of the existing
Cottageville Park to connect more fully to Minnehaha Creek.
City staff has been in discussions wi#h the Minnehaha Watershed District staff and the
Metropolitan Council, regarding a collaborative effort to achieve this mutual goal. Recently, the
opportunity to purchase a key parcel, 425/427 Blake Rd has presented itself. The Minnehaha
Watershed District Board authorized its staff to enter into an option agreement if the City of
Hopkins participated 50% in the option payment required to acquire the option, up to $10,000.
(non-refundable) from each party
•
April 6, 2010 City Council Meeting Minutes Page 3
� The o tion is bein sou ht to ive the Watershed District time to com lete their anal sis of the
P 9 9 9 p Y
acquisition. While they do support the purchase at this time, the City does not have a
guarantee that the option will be executed. The purchase of this property now would result in
significant acquisition savings over future purchase costs.
Mark Ten Eycke, Director of Land Conservation, Minnehaha Watershed District, came forward
and gave a brief explanation of the Districts goals and the need for the option.
Council Member Rowan moved and Council Member Youakim seconded a motion to authorize
staff to negotiate an option agreement for the purchase of 425/427 Blake Rd N with the City
and the Minnehaha Creek Watershed District as option holders, subject to the terms detailed in
this report. A poll of the vote was as follows: Council Member Youakim, aye; Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell,
aye. The motion carried unanimously.
VII. ADJOURNMENT
There being no further business, Council Member Brausen moved and Council Member
Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 9:14 p.m.
Respectfully Submitted,
• Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
Eugene J. Maxwell, Mayor
�
April 6, 2010 City Council Meeting Minutes Page 4
Apri16, 2010
Page 1
MINUTES OF THE CITY COUNCIL WORK SESSION
• AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, Apri16, 2010
Mayor Maxwell called the meeting to order at 9:25 pm. Present were Mayor Maxwell and Council
Members, Brausen, Halverson, Youakim, Rowan and City Manager Rick Getschow.
OTHER:
• Council member Halverson pointed out some area where she had received some
complaints on pot holes in the city.
• Council member Halverson discussed a police incident that had occurred in her
neighborhood in the city. The neighbars felt the police had an excellent response to a very
difficult issue in that neighborhood.
• City Manager Getschow stated that the Assessors will be at the next Work Session to
discuss the value statements for 2010 that are being sent out.
� City Council members discussed the Police Chief's interviews that will be occurring on
• April 15 and 16
• City Manager Getschow stated that the city will once apply for a NLC City of Excellence
Award for the Blake Road Corridor project.
• Council discussed the upcoming openings on the Zoning and Planning Commission. City
Manager Getschow stated that staff would like to schedule training for the potential new
members before they would come on in July of 2010.
• City Council discussed their attendance at an event at Opportunity Partners on Thursday,
April9
With no further business, a motion was made by Youakim, seconded by Halverson to adjourn the
meeting. The motion passed unanimously. The meeting was adjourned at 10:10 pm.
Rick Getschow, Secretary
CITY COUNCIL
•
April 6, 2010
Page 2
•
ATTEST:
Eugene J. Maxwell, Mayor
•
•
April 13, 2010
Page 1
• MINUTES OF THE CITY COUNCIL WORK SESSION
Raspberry Room
Tuesday, Apri113, 2010
Mayor Maxwell called the meeting to order at 6:35 pm. Present were Mayor Maxwell and Council members
Kristi Halverson, Rick Brausen, Cheryl Youakim, Hopkins City Manager Rick Getschow, and Hennepin County
Assessors Mike Smerdon and Justin Massmann.
HOPHINS 2010 ASSESSMENT AND 2009 SALES:
Mr. Smerdon stated that he is the Residential Assessor. He stated that the 2010 Hopkins Open Book Meeting
has been scheduled for Tuesday, May 4 th from 5:00 — 7:00 pm. As a review of the 2010 assessment he has
included: market data, open book procedures, a chart listing average sales, and sales with photos and
characteristics from a sample of sales throughout the city.
Mr. Smerdon stated that every year sales that occur in the City of Hopkins are analyzed, and new estimated
market values are determined. Adjustments, as appropriate for each type of property, are made. The overall
results of those adjustments for the 2010 assessment are as follows:
• • Residential -6.2%
• Condo -12.2%
• Townhouse -12.7%
• DB -21.1%
• RZ -5.1%
Mr. Smerdon stated that there are 5168 taxable parcels in the city with a total market value of approximately
$1,549,051,100. This value includes $4,830,000 in new construction improvements. The overall value change
for the City of Hopkins is -8.7%.
Mr. Smerdon stated that last year there were 58 residential sales and this year so far there is 26 residential sales.
These sales are coming in relatively flat, meaning that the market may have stabilized a bit.
There was a discussion on the method used for assessment, the use as revaluations, the value differ3cnes int he
different neighborhoods, and the past history of assessments.
•
April 13, 2010
Page 2
Mr. Massmann stated that he is the Commercial Assessor. He stated that the values are coming down on
� commercial properties in Hopkins. He stated that a few commercial properties have sold recently for prices that
were within estimated ranges.
The City Council appreciated the presentation and requested that the assessors return this fall to discuss how the
2008-2009 sales period ended.
POLICE CHIEF SEARCH DISCUSSION:
City Manager Getschow talked about the schedule for Thursday, April 15 He stated that the candidates would
start out in the Council Chambers at 1:00 pm. At 1:20 to 3:15 the candidates will take a tour of the City and
from 3:20 to 4:00 pm they will tour the departments. City Manager Getschow stated that at 4:30 — 6:00 pm will
be an Open House/Social gathering at the Hopkins Center for the Arts.
City Manager Getschow stated that on Friday, April 16 there will be interviews starting at 8:30 a.m. and going
to 2:40 in the afternoon. He stated that lunch will be served at 12:10 —12:50 pm.'
The Council discussed questions that they could ask in the interviews and who would be asking them.
OTHER:
�ity Manager Getschow stated tha± there is interest by some off-sale liquor stores to stay open until 10:00 p.m.
City Clerk Obermaier reported to City Manager Getschow that in Minneapolis and St. Louis Park they did
change the liquor store closing times from 8:00 pm to 10:00 pm, however, not all of the establishments in those
,cities went to 10:00 pm. Some close at 9:00 and some stayed at closing at 8:00 pm.
City Council discussed this and decided that they would need to have more discussion on it. City Manager
Getschow will look at the possibility of discussing it at an upcoming work session.
City Manager Getschow stated that Earth Day is Thursday, April 22 There are at least five Earth Day clean-
up projects happening throughout the City as a result of Earth Day on Thursday-Sunday of the week.
On a motion by Brausen, and second by Youakim, the meeting was adjourned at 9:15 pm.
Debbie Sperling, Secretary
CITY COUNCIL
•
ATTEST:
Eugene J. Maxwell, Mayor