HRA 10-04 Public Housing Operating Budget _ G1TY �
' NOPKINS ,
� : February 25, 201 Q . HRA Report 2010-04_ .. ,.
Public Housing Operating Budget
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 468, approvinq
the Operatinq Budaet for the period ending 3/31/11.
With approval of this motion, staffwill submit the Qperating Budget documents:to HUD
fior their review, adjustment and approvaL
bverview _ -
Each year the HRA is required by the Department of Housing and Urban Development
(HUD)'to develop and approve a budget for the operation of fhe 76 units of Hopkins
HRA-owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy`based on the calendar rather than the HRA fiscal year. ln addition to preparing
the fiscal year budget, HUD annually requests the submission ofthe Operating Subsidy
_ Calculation. The earned subsidy used in the calculation is an estimate. We will submi#
the Operating Subsidy information on the SAGIS system with assistance from our Fee
Accountant. When Congress determines the arnount of funding for.publie housing
`� programs we will be notified of the actual amount. The Operating Budget is for our use
as a guide during our budget year; however, HUD requires the Budget to be reviewed
and approved by resolution.
Suaportinq Information
• Calculation of Operating Budget Forms HUD-52564
• HRA Resolution 468
Alternatives
The'HRA has the following alternatives regarding this issue:
� 1. Approve the action as recommended by staff:
, 2. Continue for further information. - '
. Stacy Unowsky, Public ousing Manager -
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• OpeYBtltlg BUCIg@t U.S. Department of Housing ° OMB Approval No, 2577-0026 (exp. 9/30/2006)
and Urban Development
Office of Public and tndian Housing
• page four for instructions and Public reporting burden statement
a. Type of Submission b. Fiscai Year Ending c. No. of months (check one) d. Type of HUD assisted project(s)
❑X Original � Revision No.: 03/31/11 ❑X 72 mo. �Other (specrfy) D1 �PHA/IHA-Owned Rental Housing
e. Name of Public Housing Agency/Indian Housing Authority (PHA/IHA) 02 �IHA Owned Mutual Help Homeownership
HOPKINS HOUSING AUTHORITY o3 ❑PHA/IHA Leased Rental Housing
f. Address (city, State, zip code) 04 ❑PHA/IHA Owned Tumkey III Homeownership
1010 1ST STREET D5 ❑PHA/IHA Leased Homeownership
HOPKINS, MN 55343
g. ACC Number h. PAS/�OCCS Project No. i. HUD Field Office
C-942 MN07800111 M MINNEAPOLIS
0
'. No. f Dwellin Units
k. No. o 0
f Unit M nths m. o. of Pro'ects
J 9
N
1
Available
7
6
912 ONE
Actual ❑X Estimates
Last Fiscal �or Actual Requested Budget Estimates
Yc Current Budget yr. PHAlIHA Estimates - HUD Mod�cations
l.ine Acct. - 03/31/09 03/31/10 Amount Amount
No. No. Description PUM PUM PUM (to nearest $10) PUM (to nearest $10)
��) �Z) � � � � ��)
Homebuyers Monthiy Payments for:
010 7710 O ratin Ex ense 0.00
020 7712 Eamed Home Pa ments D.00
030 7714 Nonroutine Maintenance Reserve 0.00
040 Total Break-Even Amount sum of lines 010, 020, and 030 0_00 0.00 0.00 0
050 7716 Excess or deficit in Break-Even 0.00
060 7790 Homebu ers Monthl Pa ments - Contra - 0.00
Operating Receipts
3�10 Dwetlin Rentai 257.23 25620 256.58 234,000
312o Excess Utilities 3.93 5.48 6.03 5,500
90 3190 Nondwellin Rental 0.00 0
100 Total Rental lncome sum of lines 070, oso, and D90 261.16 261.68 262.61 239,500
'110 3610 Interest on General Fund investments 0.00 0
120 36so Other Income 216.12 15.35 16.45 15,000
13o Total Rentai Income sum of lines �oo, 110, and 120 477.28 277.03 279.06 254,500
Opereting Expenditures - Administration:
140 4110 Administrative Saiaries 68.83 81.69 89.96 82,040
150 4130 Le al Ex ense 2.06 2.74 1.10 1,000
160 4�4o StaffTrainin 0.90 2.19 2.74 2,500
170 4150 Travel 0.39 0:88 0.88 800
180 4�7o Accountin Fees 3.51 4.39 4.39 4,000
iso 4171 Auditin Fees 0.00 5.48 5.48 5,000
2D0 4190 OtherAdministrative Ex enses 16.74 25.22 21.93 20,000
210 Total Administrative Ex ense sum of line 140 thru line 200 92.43 122.59 126.47 115,340
Tenant Services
220 4210 Salaries 0.00 0
230 4220 Recreation, Publications and Other Services 0.00
240 4230 Contract Costs, Trainin and Other 0.00
250 Totai Tenant Services Ex ense sum of lines 220, 230, and 240 0.00 0.00 0.00 0
Utilities:
260 4310 Water 3.73 3.95 3.95 3,600
270 4320 Electrici 35.85 33.33 33.44 30,500
280 4330 Gas 34.12 24.67 24.67 22,500
290 4391 Garba e $.26 9.87 10.96 10,000
3�0 4350 Labor 0.00 0
310 4390 Other Utilities Ex ense 4.17 2.63 6.03 5,500
320 Total Utiiities Ex ense sum of line 260 thru line 310 86.13 74.45 79.06 72,100
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, form HUD-52564(3/95)
Previous editions are obsolete Page 1 of 4 ref. Handbook 7475.1
i
Name of PHA/IHA Fiscal Year Ending i
HOPKINS HOUSING AUTHORITY 03/31/11 w i
Actual ❑X Estimates _ �
I
Last Fiscal � o� Actua� i
Yr. c�nem auagei vr. HUD Mod�cations
Line Acct. 03l31/09 03/31/10 Amount Amount I
No. No. Description PUM PUM PUM (to nearest $10) PUM (to nearest $10) j
(1) � ( � � ( ��) I
Ordinary Maintenance a�d Operation: '
3so 4410 Labor 87.89 89.43 92.12 84,010 '!
340 442o Materials 23.11 30.70 24.12 22,000 ',
350 443o Contract Costs" 33.58 49.56 53.29 48,60� ',
360 Total Ordina Maintenance & O eration Ex ense (lines 33o to 350 144.58 169.69 169.53 154,610 I
Protective Services
370 4460 Labor 0.00 ,
380 4470 Materials 0.00
390 4480 Contract Costs 0.00
400 Totat Protective Services Ex nse (sum of iines 370 to 390 0.00 0.00 0.00 0
General Expense:
410 4510 insurance 27.53 31.80 31.80 29,000
420 4520 Pa ments in Lieu of Taxes 8.75 9.36 9.14 8,340
430 453D Tertninal Leave Pa ments 0.00
440 4540 Em lo ee Benefits Contributions 22.88 32.83 34.21 31,200
450 457o Collection Losses 0.57 0.00 0.55 500
460 4590 Other General Ex ense 0.00
47o Total General Ex ense sum of lines 41 o to 460 59.73 73.99 75.70 69,040
480 Total Routine Ex ense sum of lines 210, 250, 32D, 360, 400, and 470 382.87 440.72 450.76 411 ,090
Rent for Leased Dwellings.
490 4710 Rents to Owners of Leased Dwellin s 0.00
50o Tota1 O era6n Ex ense sum of lines 4so and 490 382.87 440.72 450.76 411,090
Nonroutine Expenditures:
b10 4s10 Extraordina Maintenance 0.00 0
520 7520 Re lacement of Nonex ndable E ui ment 0.00 0
530 7540 Pro e Bettertnents and Additions 0.00 0
540 Total Nonroutine Ex nditures sum of lines 510, 520, and 530 0.00 0.00 0.00 0
550 Total O eratin Ex enditures (sum of lines 50o and 540 382.87 440.72 450.76 411,090
Prior Year Adjustments:
560 6010 Prior Year Ad�ustments Affectin Residual Recei ts 0.00
Other Expenditures
570 Deficienc in Residual Recei ts at End of Precedin Fiscal Yr. 0.00
580 Total Operating Expenditures, including prior year adjustments and
other ex enditures line 550 lus or minus line 560 lus line 570 382.87 440.72 450.76 411,090
� 590 Residual Receipts (or Deficit) before HUD Contribu6ons and
rovision for o eratin reserve line 130 minus line 580 94.41 163.69 171.70 156,590
HUD Contributions:
600 8010 Basic Annual Contribution Eamed-Leased Pro'ects:CuRent Year 0.00
610 8011 Prior Year Ad'ustments - Debit Credit 0.00
620 Total Basic Annual Contribution line 600 lus or minus line 610 0.00 0.00 0.00 0
630 8020 Contributions Eamed Subsidy: Yr.(before ear adj) 192.58 148.14 148.03 135,000 est based on 2009
640 Mandato PFS Ad�ustments net : 0.00
650 Other s eci : 0.00
660 Other s eci : 0.00
670 Total Year-End Adjustments/Other (plus or minus lines 640 thru 660) 0.00 0.00 0.00 0,
sso eo2o Totai O eratin Subsid -current ear Qine630plusorminu51ine670) 192.58 148.14 148.03 135,000
690 Total HUD Contributions sum of lines 62o and seo 192.58 148.14 148.03 135,000
700 Residuai Receipts (or Deficit) (sum of line 590 plus line 690)
Enter here and on line 810 286.99 15.55 23.67 21,590
fortn HUD
Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1 .
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e of PHA/IHA Fiscal Year Ending
HOPKINS HOUSING AUTHORITY 03/31/11
O eratin Reserve PHA/IHA Estimates HUD ModiFcations
Part I- Maximum O eratin Reserve - End of Current Bud et Year
740 2821 PHAIIHA-Leased Housing - Section 23 or 10(c)
50% of Line 480, column 5, form HUD-52564
Part il-Provision for and Estimated or Actual O eratin Reserve at Fiscal Year End
780 O eratin Reserve at End of Previous Fiscai Year - Actual for FYE date):
790 Provision for Operating Reserve - Current Budget Year (check one)
�X Estimated for FYE
� Actual for FYE
800 Operating Reserve at End of Current Budget Year (check one)
❑X Estimated for FYE
� Actual for FYE N!A
810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE
Enter Amount from line 700 0
820 Operating Reserve at End of Requested Budget Year Estimated for FYE
(Sum of lines 800 and 810 0
0 Cash Reserve Requirement- 25 % Of line 480
0
omments
PHA 11HA Approval Name
Title
Signature Date
Field O�ce Approval Name
Title
• Signature Date
form HUD-52564(3l95)
Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1
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HOUSING AND REDEVELOPMENT AUTHORITY i
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 468
RESOLUTION AUTHORIZING SUBMISSION OF THE
PUBLIC HOUSING OPERATING BUDGET TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of �
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; ;
WHEREAS, the Authority, as a requirement of the Department of Housing and _
Urban Development (HUD), finds it necessary to prepare and submit an Operating
Budget annually; and,
WHEREAS, the Authority has prepared the submission for fiscal year ending
3/31/11.
NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of :
Commissioners hereby authorizes the submission of the Public Housing Operating ��
Budget for the period beginning April l, 2010, and ending March 31, 2011. ',
Adopted this 2nd day of March 2010.
Chair
ATTEST:
Executive Director
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