CR 09-004 Approve Amendment to 2009-2013 Capital Improvement Plan G �TY pF
December 31 2008 y � P K I N S Council Report 2009-004 �
• Approve amendment to 2009-2013 Capital Improvement Plan
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve amendin� the 2009-2013
CIP to defer the 2009 Pavilion Bleacher Heatin�project and add a new 2009 Pavilion Refri�eration Control
Up�rade project.
Overview.
Staff would like to amend the current CIP to include a new 2009 project to install a manual back-up control
system for the Pavilion's ice making equipment. This project, with an estimated $30-35,000 cost, would
replace the current $38,000 year 2009 CIP project to replace the bleacher infrared heating system. The
bleacher heating project will be re-considered for inclusion in the 2010-2014 CIP.
The Pavilion's current digitally controlled refrigeration system is original equipment, installed eighteen years
ago. The system included one of the first automated control systems in the industry at the municipal ice arena
level. The system is run by two computer control boards and is monitored by a computer terminal. It is
totally automated with only manual shut off safeties to prevent damage to compressors and other motors in
the system. The system does not have the ability to run if the computer control boards go down. The original
refrigeration manufacturer, Holmsten Ice Rinks, Inc. is no longer in business and the control board
• manufacturer, Andover Controls, no longer manufactures replacement control boards for the Pavilion's
system. Today, the automated control system concept is widely used, especially in larger municipal
complexes, but always with a manual run mode to override computer controls, if needed.
A short time ago staff learned that it would be impossible to get a new automated control board from
Andover Controls if the board went down and needed replacement. After exploring options, including
purchasing refurbished boards and replacing the current controls with an updated system, staff has
determined that installing a back-up manual system is the most prudent option to ensure continued
refrigeration operation if the current control system fails.
Supporting information.
• Pavilion Manager Memo - October 22, 2008
• Existing 2009-2013 CIP Pavilion bleacher heat project sheet
• Capital Improvement Fund Cash Flow Statement
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Steven J. Stadler, Public Works Director
Financial Impact: $ 30-35,000 Budgeted: Y/N N Source: Capital Improvement Fund (305)
Related Documents (CIP, ERP, etc.): Amended 2009-2013 CIP
Notes: Existing 2009 Pavilion project deferred in order to fund proposed new project
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�� �� CAPITAL IMPROVEMENT PLAN 2009 th�u 2013
�� . Contact Public Works Director
� �'a'� Cl� Of HOpkIIIS� NIN Department Public Works: B1dglEquip Ser
�! � Type Improvement
� Project # 08-CIP-B�08
��;`' Useful Life 15 years .
j' � rro�ect Nam� pavilion Arena Bleacher Heating Replacement
a �, ; ,,, Category Parks/Fores/Pav.: Comm. Faci
# �' Priority n/a
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Totat Project Cost $38,0�0
"' Description
Replace the arena's current bleacher infrared heating system with a new efficient system. �
Sustification
` The current system is 18 years old and no longer produces adequate heat due to deterioration of the major coxnponents.
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Replacement is warranted rather than repair due to the age of the system and the type of repairs needed.
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�;;� Expenditures 2009 2010 2011 2012 2013 Total
'�'� Equipment 38,000 38,000
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� ��;`E � Total 38,000 �
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P;` ' Funding Sources 2009 2010 2011 2012 2013 Total
`�, :;' PA - Pavilion Fund 38,000 38,000
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` ' 38,000 38,000
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' OperationalImpa�t/Other
,;;: Potential savings on utilities and greater staisfaction from user groups. Inadequate bleacher heat is the major complaint
{�; among Pavilion users. �
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7/8/08
CAPITAL IMPROVEMENTS FUND (305)
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Actual Actual Projected Projected Projected Projected Projected Projected
2006 2007 2008 2009 2010 2011 2012 2013
Working Capital Beginning Year 113,997 178,976 176,214 1.71,325 233,891 126,685 227,020 278,371
Revenues:
Miscellaneous 33 276,790 �
Interest 4,804 6,767 8,811 8,566 11,695 6,334 11,351 13,919
Transfers In from General Fund 150,000 -
Tax Levy 24,632 49,083 75,000 100,000 100,000 125,000 125,000 125,000
Total Revenues 179,469 332,640 83,811 108,566 111,695 131,334 136,351 138,919
Expenditures: �
Pavilion Projects 66,121 17,500 38,000 35,000
o C.I.P. Projects 114,490 269,281 71,200 8,000 218,900 31,000 50,000 300,000
Total Expenditures 114,490 335,402 88,700 46,000 218,900 31,000 85,000 300,000
Working Capital Year End 178,976 176,214 171,325 233,891 126,685 227,020 278,371 117,289
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