HRA 09-02 Public Housing Operation Budget G �TY OF
HOt?KINS .
�` March 12, 2009 . HRA Report 2009=02 -
Public Housing Operati'ng Budgef
:: � :
Proposed Action.
Staff recommends adoption of the following motion: Adopt Resolution 459, appr.oving
�. ;
the Operating Budget: for the period ending 3131/10.
With approval of this motion, staff will�submit the Operating Budget documents to HUD
.' for their review, adjustmenf and approval_
Overview.
Each year the HRA is required by the Department of Housing and Urban Development �
- (HUD) to develop and approve a,budget'for the operation of the 76 units of Hopkins
HRA-owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy �based on the calendar rather than the HRA fiscal year. Prior to preparing the:.
fiscal year budget HUD had requestetl the submission of the Operafing Subsidy;
Calculation for the fiscal year ending December 31, 2009. We have previously ,:
submitted the required Operating Subsidy documents. The Operating Budget is for our '�,,;
use, and is required to be passed by resolution. f
• _
Su�porting lnformation. "
.���
• Calculation of Operating Budget Forms HUD-52564
'' • - HRA Resolution 459 . _
Alternatives.
The HRA has the following alternatives regarding this issue: ,:'
1. Approve the action as recommended by staff.
2. Continue for further information. `
: .
{:
Stacy Unowsky, .Public Housing Manager
•
_
` ?:
�
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 459
RESOLUTION AUTHORIZING SUBMISSION OF THE PUBLIC HOUSING
OPERATING BUDGET TO HUD.
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and
WHEREAS, the Authority, as a requirement of the Department of Housing and
Urban Development (HUD), finds it necessary to prepare and submit an Operating
Budget annually; and
WHEREAS, the Authority has prepared the submission for fiscal year ending
3/31/10.
• NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of
Commissioners hereby authorizes the submission of the Public Housing Operating
Budget for the period beginning April l, 2009, and ending March 31, 2010.
Adopted this 16 day of March 2009.
Chair
ATTEST:
Executive Director
•
Operating Budget U.S. Department of Housing "OMB App�oval No. 2577-0026 (exp. 9/30/2006)
and Urban Development
Office of Public and Indian Housing i;�
See page four for instructions and Public reporting burden statement �� �
a. Type of Submission b. Fiscal Year Ending c. No. of months (check one) d. Type of HUD assisted project(s)
❑X Original � Revision No.: 03/31/1 O ❑X 12 mo. �Other (specify) 01 ❑X PHAlIHA-Owned Rental Housing
e. Name of Public Housing Agencyllndian Housing Authority (PHA/IHA) 02 ❑ IHA Owned Mutual Help Homeownership
HOPKINS HOUSING AUTHORITY os ❑PHAlIHA Leased Rental Housing
f. Address (ciry, State, zip code) 04 ❑ PHAlIHA Ownec Tumkey III Homeownership
1010 1ST STREET o5 ❑PHA/IHA Leaseci Homeownership
HOPKINS, MN 55343
g. ACC Number h. PAS/LOCCS Project No. i. HUD Field Office
C-942 MN07800110M MINNEAPOLIS
0 o'ects
'. Na. o
f Dwellin Unils k
No. of Unit Mont
hs m. No. f Pr
1
J
9
Availab e
I
N
76
912 O E
Actual O Estimates
Last Fiscal �or Actual Requesled Budget Estimates
'pls nole - 2008 PUM's Yr. Curtent Budget yr. PHAIIHA Estimates HUD Modifications
Line Acct. are based on 66 units 03/31 /08 03/31/09 Amount Amount
No. No. Description PUM PUM PUM (to nearest $70) PUM (to nearest $10)
(1) �z) �3) �4) (5) �6) (�)
Homebuyers Monthly Payments for:
010 7710 Operatin Ex ense 0.00
020 7712 Earned Home Pa ments 0.00
03D 7714 Nonroutine Maintenance Reserve 0.00
040 Total Break-Even Amount sum of lines 010, 020, and 030) 0.00 0.00 0.00 0
050 7716 Excess (or deficit in Break-Even 0.00
060 7790 Homebuyers Monthl Pa ments - Contra 0.00
Operating Receipts �;�Ii
070 31'10 Dwelling Rentai 219.90 220.35 256.20 233,6;i0
oso 3120 F�ccess Utilities 3.70 3.78 5.48 5,0(10
090 3190 Nondweilin ReMal 0.00 0
70o Total Rental Income (sum of lines o70, 080, and o90 223.60 224.13 261.68 238,6:i0
110 3s10 intereston Generat Fund Investments 0.00 0
120 3690 Other Income 85.61 12.60 15.35 14,000
130 Total Rental Inwme sum of lines 100, 110, and 120) 309,21 236.73 277.03 252,6?i0
Operating Expenditures - Administration:
140 4110 Administrative Salaries 54.44 64.10 81.69 74,5f)0
150 4130 Le al Ex ense 2.20 4.84 2.74 2,5()0
160 4140 StaffTrainin 0.84 2.42 2.19 2,01)0
170 4150 Travel 0.00 0.78 0.88 81)0
180 417o Accounting Fees 2.99 . 3.68 4.39 4,01)0
190 4171 Auditin Fees 0.00 4.84 5.48 5,OQ0
200 4190 Other Administrative Ex enses 8.49 12.60 25.22 23,01)0
210 Totai Administrative Expense (sum of line 14o thru fine 200 68.96 93.26 122.59 111,8D0
Tenant Services:
220 4210 Salaries 0.00 0
230 4220 Recreation, Publications and Other Services 0.00
240 423D Contract Costs, Trainin and Other D.00
250 Total Tenant Services Ex ense (sum of lines 220, 230, and 240 0.00 D.00 0.00 0
Utilities
260 4310 Water 21.43 18.41 3.95 3,6��0
270 4320 Electrici 31.04 28.59 33.33 30,4�0"
280 4330 Gas 29.87 29.07 24.67 22,500
2so 4391 Garba e 5.97 8.72 9.87 9,0�0
300 4350 Labor 0.00 0
310 4390 Other Utilities Ex ense 11.39 11.63 2.63 2,4D0
320 Totai Utilities Ex ense sum of line 260 thru line 310) 99.70 96.42 74.45 67,9D0
iii;
• form HUD-52564(3/95)
Previous editions are obsolete Page 1 of 4 ref. Handbook 7475.1
_ - - - _ _ ---
, ; , � , _
of PHAIIHA Fiscal Year Ending
HOPKINS HOUSING AUTHORITY 03/31/10
Actual �Eslimates
Last Fiscal �or Actual
'pls note - 2008 PUM's Yr. current eudqet Yr. HUD Modifications
Line Acct. are based on 86 units D3f31/08 03131 /09 Amount Amount
No. No. Description PUM PUM PUM (to nearest $10) PUM (to nearest $10)
��) lz) � l � ls) ��)
Ordinary Maintenance and Operation:
330 4410 Labor 70.12 85.47 89.43 81,560
340 4420 Materials 23.38 24.22 30.70 28,000
350 4430 Contract Costs 19.88 50.39 49.56 45,200
360 Total Ordinary Maintenance & O eration Ex ense (lines 330 to 350 113.38 160.08 169.69 154,760
Protective Services
370 4460 Labor 0.00
380 4470 Materials 0.00
390 4480 Contract Costs 0.00
400 Total Protective Services Ex ense sum of lines 370 to 390 0.00 0.00 0.00 0
General Expense:
410 451 D Insurance 21.38 26.32 31.80 29,000
420 4520 Pa ments in Lieu of Taxes 6.20 6.39 9.36 8,540
430 4530 Terminal Leave Pa ments 0.00
440 4540 Em loyee Benefits Contributions 19.32 27.93 32.83 29,940
450 4570 Collection Losses 0.74 0.00 0
460 4590 Other General Ex ense 0.00
470 Totai General Ex ense sum of lines 410 to 460) 46.16 60.64 73.99 67,480
480 Total Routine Ex ense sum of lines 210, 250, 320, 360, 400, and 470) 328.20 410.40 440.72 401,940
Rent for Leased Dweilings:
490 4710 Rents to Owners of Leased Dwellin s 0.00
o Total Operatin Expense (sum of lines 480 and 490) � 328.20 410.40 440.72 401,940
routine Expenditures:
4610 Extraordina Maintenance 0.00 0
520 7520 Re lacement of Nonex endable E ui ment 0.00 0
530 7540 Pro e Betterments and Additions 0.00 0
540 Total Nonroutine Ex enditures sum of lines 510, 520, and 530 0.00 0.00 0.00 0
550 Totai O eratin E�c enditures (sum of lines 500 and 540 328.20 410.40 440.72 401,940
Prior Year Adjustments:
560 6010 Prior Year Ad ustments Affectin Residual Recei ts 0.00
Other Expenditures:
570 Deficienc in Residual Recei ts at End of Preceding Fiscal Yr. 0.00
580 Total Operating Expenditures, including prior year adjustments and
other ex enditures (line 550 lus or minus line 560 lus line 570) 328.20 410.40 440.72 401,940
590 Residual Receipts (or Deficit) before HUD Contributions and
rovision for o eratin reserve pine 13D minus line 580 18.99 173.67 163.70 149,290
HUD Contributions
600 8010 Basic Annual Contribution Eamed-Leased Pro'ects:Current Year 0.00
610 8011 Prior Year Ad�ustments -(Debit Credit 0.00
620 Total Basic Annual Contribution line 600 lus or minus line 610 0.00 0.00 0.00 0
630 8020 Conlributions Eamed Subsid : Yr.(before year adj) 129.22 147.58 148.14 135,100 est based on 09 o su
640 Mandato �PFS Ad'ustments net : 0.00 x 88%
650 Other (s eci : 0.00
660 Other s eci : 0.00
670 Total Year-End Adjustments101her (plus or minus lines 640 thru 660) �.DO 0.00 0.00 0
680 8020 Total O eratin Subsid -current ear Qine 630 plus or minus line 670) 129.22 147.58 148.14 135,100
690 Total HUD Conuibutions sum of lines 62o and 680 129.22 147.58 148.14 135,100
700 Residual Receipts (or Deficit) (sum of line 590 pius line 690)
Enter here and on line 810 110.23 26.09 15.56 14,190
.
form HUD-52564(3/95)
Previous editions are obsolete Page 2 of 4 ref. Handbook 7475.1
�sr;
Name of PHA/IHA Fiscal Year Ending
HOPK(NS HOUSING AUTHORITY 03/31/10
Operatin Reserve PHAIIHA Estimates HUD Modifications
Part I- Maximum O eratin Reserve - End of Current Bud et Year
740 2821 PHAIIHA-Leased Housing - Section 23 or 10(c)
50°/a of Line 480, column 5, form HUD-52564
Part II-Provision for and Estimated or Actual O eretin Reserve at Fiscal Year End
780 O erating Reserve at End of Previous Fiscal Year - Actual for FYE date :
790 Provision for Operating Reserve - Current Budget Year (check one)
❑X Estimated for FYE
� Actual for FYE
800 Operating Reserve at End of Current Budget Year (check one)
❑X Estimated for FYE
� Actual for FYE N(A
810 Provision for Operating Reserve - Requested Budget Year Estimated for FYE
Enter Amount from line 700 ��
820 Operating Reserve at End of Requested Budget Year Estimated for FYE
Sum of lines S00 and 810) ��
830 Cash Reserve Requirement- 25 % Of line 480
D
Comments
PHA 1 IHA Approval Name
Title
Signature Date _
Fieid O�ce Approvai Name
Title
, �i�:,
Signature Date _
form HUD-52564(3/95)
Previous editions are obsolete Page 3 of 4 ref. Handbook 7475.1
, � --- �- _ _
- - - _ -
, i �•