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Agenda -Final HOPKINS CITY COUNCIL FINAL AGENDA � Tuesday, April 1, 2008 7:30 m THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:00 — Citizens Academy Graduation � 7:20 — Special HRA Meeting 7:30 pm — City Council Meeting Work Session after Close of Regular City Council Meeting I. CALL TO ORDER II. OPEN AGENDA— PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. OATH OF OFFICE 1. Police Sergeant Darin Hill � IV. PRESENTATION 1. Citizens Academy Graduation; Getschow V. REPORT 1. Zoning & Planning; Kathy Newcomb VI. CONSENT AGENDA 1. Minutes of March 18, 2008 City Council Meeting 2. Minutes of March 18, 2008 Work Session Meeting following the City Council Meeting 3. Minutes of March 25, 2008 Work Session Meeting 4. Ratify Checks for the Month of March; Harkess 5. Resolution Amending City Policy 4-C, Temporary 3.2 Beer Licenses; Obermaier Vote: Youakim Brausen Rowan Halverson Maxwell � QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE —(952) 939-1421 (The Razzle Line is the City of Hopkins voice message system) VII. NEW BUSINESS 1. Concept Review — Fifth Avenue Fiats; Anderson (CR2008-032) � 2. First Reading; Approve Ordinance 2008-998, Amending Existing City Code Section 710, Water Systems; Stadler (CR2008-035) Vote: Youakim Brausen Rowan Halverson Maxwell 3. First Reading; Approve Ordinance 2008-997, Amending Section 1200, Sale, Consumption, and Display of Liquor, Beer and Wine; Obermaier (CR2008-034) Vote: Youakim Brausen Rowan Halverson Maxwell 4. First Reading; Approve Ordinance 2008-996, Amending Section 305 of the Hopkins City Code, ForFeited Vehicles; Genellie (CR2008-033) Vote: Youakim Brausen Rowan Halverson Maxwell • VIII. ADJOURNMENT Vote: Youakim Brausen Rowan Halverson Maxwell • QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE —(952) 939-1421 (The Razzle Line is the City of Hopkins voice message system) A regular meeting of the Hopkins City Council was held on March 18, 2008, in the . Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Youakim, Rowan, and Halverson. Also, present were staff inembers Getschow, Genellie, Stadler, Elverum, Bradford, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. PRESENTATION 1. Hopkins Minnetonka Family Resource Center, Judy Elling Judy Elling, Executive Director of the Hopkins Minnetonka Family Resource Center, started her job on March 3, 2008. The Center will continue current programs and will reach out more to Minnetonka youth. They also plan to set up a computer center for . training and job search. IV. CONSENT AGENDA 1. Minutes of March 4, 2008, City Council Meeting 2. Minutes of March 4, 2008, City Council Work Session 3. Minutes of March 1 1, 2008, City Council Work Session 4. Approve Change Order for Hiawatha and Van Buren Culvert Improvement Project (CR2008-031) 5. Resolution Approving Changes to Certain Fees (CR2008-029) 6. Approve Master Partnership Agreement between City of Hopkins and MnDot (CR2008-025► 7. Approve Appointment of Deputy City Clerk (2008-028) 8. Approve Appointment of Todd Stroessner to the Human Rights Commission (Memo) 9. Approve Temporary Liquor License for Rotary Club (CR2008-027) Council Member Rowan moved and Council Member Brausen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. . i i i V. NEW BCJSINESS �� 1. Approve STS (Sentence to Serve) Contract with Hennepin County (CR2008- �,J 030) ; ` This is an agreement between the City and Hennepin County. The City will pay Hennepin County 524,000 for Maintenance of Excelsior Boulevard by a six to eight person crew, three days per week, six hours per day, from April 28, 2008 to October 31, 2008. The work crews are equipped and insured by the County and supervised by a full time County employed supervisor. This would be the second year the City has used the program. � Last year, the City contracted for two days per week. The experience with the program last year was very positive. Council Member Brausen moved and Council Member Youakim seconded a motion to authorize the Mayor and City Manager to sign an agreement for purchase of services i through the Hennepin County Department of Community Corrections Sentencing to � Service work program. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member j Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. I I VIII. ADJOURNMENT � There being no further business, Council Member Brausen moved and Council Member � Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by '�' unanimous consent at 7:45 p.m. Respectfully Submitted, , James A. Genellie, Assistant City Manager ! COUNCIL MEMBERS ' I ATTEST: Eugene J. Maxwell, Mayor � ``� ,,. ,�=: ,.. :,., , , -- --- - _ _ _ _ _ __ _ _ ,, . ., . _ _ _ ;_, -- March 18, 2008 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING • Tuesday, March 18, 2008 Mayor Maxwell called the meeting to order at 7:52 pm. Present were Mayor Maxwell and Council members Halverson, Brausen, Rowan and Youakim. City personnel present were City Manager Rick Getschow and Public Works Director Steve Stadler. Also present were A. J. Mitchell, 101 Minnetonka Mills Blvd. and Joe Johnson of 105 Minnetonka Mills Blvd Sidewalks on Minnetonka Mills Blvd.: City Council and city staff discussed the sidewalk proposed for the north side of Minnetonka Mills Blvd. and the trail for the south side of Minnetonka Mills Blvd. that is part of t the 2008 street improvements. The City Engineer has begun to receive feedback from area residents regarding the construction of the sidewalk. Council discussed different options for the construction of the sidewalk and the trail. The general consensus was to move ahead with the planned construction of the sidewalk and trail, but to continue to work with all affected property owners regarding the specifics of the construction. U.S Women Open 2008: City Manager Getschow provided an update to the City Council on the city staff negotiations with the LPGA for NBC use of Interlachen Park during the event. �'ifth Ave Flats: City Manager Getschow gave an update to the Council on the Fifth Avenue Flats redevelopment project. This item will be on the March 25 work session agenda. With no further business, a motion was made by Halverson, seconded by Youakim to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 9:05 pm. Rick Getschow, Secretary CITY COUNCIL ATTEST: Eugene J. M�well, Mayor � . March 25, 2008 Page 1 . MINUTES CITY COUNCIL WORK SESSION — March 25, 2008 A work session of the Hopkins City Council was called to order by Mayor Gene Maxwell at 6:35 p.m. on March 25, 2008, at the Hopkins City Hall. Council members Rick Brausen, Kristi Halverson, Bruce Rowan and Cheryl Youakim were present. City staff present were City Manager Rick Getschow, Community Development Coordinator Tara Beard, Director of Planriing and Development Kersten Elverum and City Attorney Bob Dieke. Also present were Mary Hall Smith and Jim Uttley of the Met Council; and Fran Hesch, Diane Bangerter, and Virg Evenstad of the Marketing Committee. Met Council Update City Manager Getschow and Mayor Maxwell welcomed Ms. Smith and Mr. Uttley, noting this was an informal "visit" so that the city and Met Council could work together better. Ms. Smith said Mr. Uttley is the staff person she works with most closely and later noted he is the person to contact on most matters. Transportation Ms. Smith said that even though the legislature overrode Gov. Pawlenty's veto of the transportation bill, mass transit is still underfunded. The MVST "pot" keeps getting smaller so mass transit's share is fewer dollars even though it gets a larger percentage. Fuel cost increases are another problem. The Council is facing having to raise fares or cut routes; this is especially sad as the Twin Cities ranks third in transit growth for the nation. Grants/Housin� She noted that Hopkins ranks fourth in awarded grant money in � Hennepin County. Mr. Getschow said that Hopkins has more affordable housing than most cities, which makes the requirement for further units a real burden. The city feels Hopkins should be given credit for its achieved high level when it applies for redevelopment grants. Mr. Uttley noted Eden Prairie faces the same difficulty and added Hopkins has done a good job of balancing its housing. Ms. Smith said the problem is exacerbated by the small amount of money the Met Council has to give as grants. Mayor Maxwell noted 63% of Hopkins rental housing is affordable housing. Mr. Uttley said there is still a possibility of counting the rest of the block, Hopkins needs to provide more information. Mr. Brausen noted the development would be a new type of housing for Hopkins. Section 8 Mayor Maxwell commented the Section 8 change had mixed reviews, largely because it happened so quickly with no city input. Ms. Smith later apologized for the communication breakdown. Sewer Char�es Mayor Maxwell said the public needs better information on sewer charges. Mr. Uttley said there are annual meetings, usually in March or April. Moreover, he would be glad to arrange for someone to come to Hopkins at a Council meeting. Both Mayor M�well and Mr. Getschow said that would be appreciated. It would also be good to have information to put on the city website. Mr. Uttley said the constant increases are largely due to stricter clean water standards. Answering Ms. Youakim, he said all city charges are used for operating costs. Capital costs are covered by commercial enterprise fees. Ms. Smith noted some cities not only pass the costs on to users, as Hopkins does, but also add a further fee for the city. � March 25, 2008 - Page 2 Comp Plans Mr. Uttley said the Met Council appreciates getting comprehensive ,�� plans before the end of the year. He encouraged Hopkins to send in their draft plan when ���„� they send it to neighboring cities; the Met Council wQuld do an informal review, which would spot problems before the plan is official. Mayor Maxwell thanked Ms. Smith and Mr. Uttley for taking the time to visit with the CounciL Marketing Committee Ms. Beard presented a power point sununarizing the branding and marketing process. The plan was funded by $15,QOQ from the City and $5,000 from HBCA. Funded projects include posters, postcards, notecards, window clings, humper stickers, theater ads at Hopkins Cinema 6, LED lights on Mainstreet, and a walking tour brochure. There was a carryover of about $8500; she hopes to not carry over so much this year. Ms. Elverum noted that there was no charge for staff time so the figures don't reflect what was actually spent, Mr. Rowan commented he. thinks this was a good use of staff time. Ms. Beard noted some promotional ventures did not cost any money; she mentioned free ads in the Lakeshore Weekly News, a billboard for two months at no cost, ', and booths at various events. � Plans axe now being made for the 2008 budget. Projects already under consideration include a Photo Contest, a Shopping and Dining Guide, and advertising located outside of Hopkins. The committee is also considering a complete set of brochures — housing, antiques, recreation — that would follow the walking tour brochure format. A dining and shopping guide would be a booklet rather than a brochure, but ,,�� follow the same size and format. She noted all brochures refer readers to the city website � : for further information. Ms. Hesch noted she is often asked by Depot customers about � � � "sit-down" dining in the area. Ms. Beard has found out that an ad in Minnesota Monthly would be $5,000 per month. Ms. Youakim suggested the recreation brochure include information on renting the Pavilion and include the bike trails, Art Center, and Music in the Park. She wondered ' if advertising Hopkins at the Elko Speedway might be feasible. Mr. Rowan said he felt money would be spent better on theater ads than an antique shops brochure. Ms. Beard � replied she has learned the antique dealers are redoing their own brochure and hopes to get them to agree to design it to fit in with the Hopkins brochures. Mayor Maxwell commented he feels the City cannot pinpoint certain businesses. He suggested getting Hopkins canvas shopping bags. Ads paid for by merchants could be printed on them along with the Think Hopkins loga Ms. Youakim suggested the committee spend money developing free media. If we could participate in a school district mailing, 80% of those sent to would be in neighboring communities. She feels a City Pages ad would do more good than a highway billboard. She noted area realtors have asked about postcards for their customers; Ms. Beard said to have them contact her. Ms. Youakim would like to see flower baskets on Mainstreet; 1Vlayor Maxwell said they can be very expensive. Ms. Youakim also suggested having a booth at retailer conventions to attract new businesses. Ms. Beard said the Marketing Committee wants to welcome Cargill to the area. . The HBCA and the committee will be looking at ways to bring this about. Mayor -� Maxwell said a"Cargill Days" downtown might be a good approach. Ms. Youakim � � � - -� -- - - - - _ - _ : �..,::. .t . ,.... � � � _ . March 25, 2008 Page 3 noted celebrating after work hours rather than on a Saturday might bring in more Cargill i people. Mr. Rowan felt something at both the Cargill building and downtown would involve more employees. � Ms. Beard said the committee is also trying to find a way to distribute more of the Hopkins history books. Ms. Kersten said one idea was to underwrite the cost and give a copy to new residents. Mr. Rowan said he thinks a better idea would be to announce the City has a limited number available, either free or at low cost, and residents may come pick one up at City Hall. That way we know the books would be appreciated. Ms. Beard noted that city funding for the Marketing Committee was for two years. The Council will need to decide if they want to continue the program in 2009. Ms. Beard said the photo contest rules are being formulated now. There should be a draft brochure on April 1. Plans are to have 8 categories with a grand prize of $100 and a basket in each category. Winners will be displayed at the Depot in January. They are considering video clips which would be put on the city website. Ms. Hesch noted the video clips could cause a"logjam" for Kristie as she works in Hopkins only two days a week. Fifth Avenue Flats Ms. Elverum briefly summarized the progress on this redevelopment project. Mr. Dieke discussed the legal issues and the amended redevelopment agreement. General Consensus was for city staff to continue to work with the property owner and developer to negotiate a compromise acceptable to all parties. Ms. Elverum said she would send a recap on tonight's Zoning and Planning meeting to Council members. � Other Ms. Youakim asked if anyone planned to attend the State of the County on April 10. Mayor Maxwell said ICA has invited the Council to tour their facility during a work session. He thanked Mr. Getschow for all the work he put into State of the City. Mr. Getschow noted the following: The last Citizens' Academy session will be Thursday. Graduation will be next Tuesday at 7:00. City staff is still working with the neighborhood and the U.S. Women's Open's for NBC use of Interlachen Park during the 2008 Golf Tournament. A neighborhood meeting is in the offing. Any money raised will go into the Park Fund and is earmarked for Interlachen Park. Testimony at the legislature on the TIF bill has been taken by the Senate. We will testify at the House next Tuesday. He asked if the Council favored the amendment of the ordinances to reflect a 350 ft. distance be required for both 3.2 and regular alcohol off licenses. General Consensus was yes. He would like input from the Council on the proposed Rotary Park off of the regional trail between 8 and 9 on l Avenue North.. � i March 25, 2008 , Page 4 � 2008 Property value notices will be sent out this Friday for 2009 taxes. Residential �- :\ values slightly decreased; commercial and industrial properties increased for a total �,� taxable value increase of 1.49% The assessors will be at the April 22 work session to I answer any questions from the Council prior to a May open book. . ; On motion by Mr. Brausen and second by Ms. Halverson, the meeting adjourned � at 9:20 p.m. on a vote of 5-0. Kasey Kester, Secretary COUNCIL MEMBERS: ATTEST: i , Eugene J. Maxwell, Mayor (`� \ � `�� I � � �, � i � - � �`� ;�' ,�_.:,.� - - -, - < < - - - - - ---1 --_ ---- - - --- - - - - - ,,...� . ... , .-• . . .- .. . i _