Locker Systems for the Pavilion High School C.R C,ITY p
• June 12, 2007 N O P K I N S Council Report: 2007-062
Locker Systems for the
Pavilion High School Team Rooms
Proposed Action.
Staff recommends adoption of the following motion; Move to approve an expenditure of $24,000
for the construction and installation of locker svstems for the Pavilion Team Room Addition and
authorize staff to revise the pavment schedule for the existinq Ground Lease. Aqreement to
include the repavment of this expenditure bv the Hopkins High School Bovs Hockey Boosters
Club.
Overview.
A proposal has been submitted by the Hopkins High School Boys Hockey Booster Club asking
for funds to construct and install forty (40) wood lockers in the high school boy's hockey team
rooms. Any funds provided would be repaid with interest to the City of Hopkins by revising the
Booster Club's payment schedule. The payment schedule is part of the Ground Lease
Agreement the City signed with Hopkins Youth Hockey Association in 2004. The Hopkins Youth
Hockey Association approved the revisions to the Boosters Club's payment schedule at their
June 18, 2007 board meeting. The lockers were part of the original team room expansion
project but were cut due to project budget limitations and were always intended to be completed
• by the Booster Club.
Adoption of this motion will result in an increase to the payments made to the City by the
Hopkins High School Boys Hockey Booster Club.
Primarv Issue to Consider
• Should the expenditure be made to construct a forty wood locker system for the Pavilion's
Hopkins High School Boys Hockey team rooms?
Recommendations
• Staff recommends the approval of an expenditure of $24,000 to construct wood lockers for
the Pavilion's high school team rooms, with the necessary payment schedule revisions
needed to repay the expenditure.
Supporting Information
• Detailed Background — Payment schedule
• Hopkins High School Boys Hockey Booster Clubs Proposal
• Two uotes for the construction of the wood lockers
--�-��
Don Olson, Pavilion Manager
• Financial Impact: $ 24,000 Budgeted: No Source: E ui ment Re lacement Fund
Related Documents (CIP, ERP, etc.):
Notes: Lease payments will be made to the ERP to repay the expenditure of $24 000
•
Detailed Backqround
Outline of the Booster Club's current remaining payments and revised payments with a$24,000
proposed expenditure:
Payment Current Payment Revised Payment Adjustmenf to
Date Schedule Schedule Pavments
2/1 /08 $9,170 $8,781 ($388)
2/1 /09 $9,170 $8,920 ($250)
2/1/10 $5,000 $8,860 $3,860
2/1/11 $5,000 $8,800 $3,800
2%1/12 $5,000 $8,740 $3,740
2/1/13 $5,000 $8,680 $3,680
2/1/14 $5,000 $8,620 $3,620
2/1/15 -------- $8.870 $8,870
Totals $43,340 $70,271 $26,932
Since 2005 the Booster Club has made lease payments totaling $31,660 and all payments have
been paid on time according to the current schedule. With their current and future fundraising
programs they are confident they will be able to meet the revised payment schedule.
Should the expenditure be made to construct forty wood lockers system for the
• Pavilion's Hopkins High School Boys Hockey team rooms?
The Booster Club has demonstrated to Pavilion staff through use of the facility, and through
previous payments, that they have the ability to meet their financial obligations. The addition of
the lockers would be an improvement to the facility at no cost to the city. The project puts the
finishing touches on, and completes the original finishing plan, of the team room addition project
started in 2004.
•
• June 5, 2007
To: Don Olson, Hopkins Pavilion
City of Hopkins
Hopkins Youth Hockey Association, Brady Bizal, President
From: Hopkins High School Boys Booster Club
Re: Our proposal for adding additional funds to our existing locker room loan to fund new
wood lockers for both the Varsity and Junior Varsity locker rooms at the Pavilion.
It is our desire to continue the upgrade of the boy's high school locker rooms at the Pavilion
with the addition of wood lockers in both the Varsity and JV locker rooms. The Booster Club
and Coach Nyberg have visited several high school locker rooms in the area to get ideas for �
new lockers. We met with two custom cabinet companies to get independent bids for the
lockers. Both bids are attached. It is our desire to use the bid from Anderson Millwork out of
Eden Prairie. They gave us a very favorable bid and after meeting with them and looking at a
sample of the wood they use we are very pleased and confident that they will provide us with
an excellent product. Two items will likely be deducted from their bid, the doors with 2
hinges ($2,898.00) will not be needed and I presume we will not be paying sales tax (?). We
need to buy some miscellaneous items for installation, so the final amount we would need
� should be close to $23,000-$24,000.
Our current obligation for the locker room building addition is $9,100/year payable in
Jan./Feb. of 2008 and 2009 and $5,000/year for 5 additional years, 2010-2014 (a total of
$43,200). What we propose is the following: � �
Total both debts; $43,200 +$24,000 =$67,200 and divide it evenly over the remaining 7
years PLUS ONE ADDITIONAL YEAR. Therefore, annual payments would be equal at
$67,200 i 8 years =$ 8,400/year. We are confident we can meet this payment schedule with
our ongoing fundraising and we understand that we have a 2% interest obligation on the new
money. We also understand that the HYHA board must approve the addition of these funds to
our loan as they are the lease holder for the locker room addition.
Brady, please make sure you put on your agenda for your June meeting to discuss this request
and take a vote for approval by the board.
Thank you and please feel free to contact me with any questions. We would like the City to
review this as soon as possible at their next work session in 3une. We could come to this
session to discuss our proposal. Anderson Millwork would like to order the wood ASAP.
Sincerely,
• John Kallas
President, Hopkins Boys Hockey Booster Cluib
612-599-7199, ,�ohnkallas(acomcast.net
04/03/2007 12:21 7634416284 ZROKA CABINEf AND FX PAGE 01IO2
�° Z1tOKA C.ASII�IEI & �'�TURE CO., �1C.
�' � ST��ATJ� 9895 Quecn vc„ Nf` * N1k Ri er. MN 55330 "(7fi3) 441-6442 � �A,�f; (7<3) A41-C284
�' 3ZS� C��� � � CL.� .�`/— �? -d�7.S
F.CTIMnTG TQ: • I ,1Qt1t � PHpiVR: DATC: .� 2. /'e "}.
� J' �
ADDRC99: fTGURED t�V:
� C.b4h ►3.Q �on� +� c c��
tlWNF,.R: OWNRR'S ADDRE�S: PFlONK:
f.iNT: 4RNRpR dOR 9��h DT.3CiiiPT�p�v AMOUNT n1.7RRNATE
RCET riRC�uS �
1 � n- i
2 x L�c.(��.-�--
x
4 � ( c� � X � �.� y l.� ��✓�
� �` � S�.� 1 �2e► `�'' ' (05' '%K
6 X ,� . �
� x 5 � � ►� — �.�} � �
� X s��.� fi� �.�.�.
g x �m- �i+� u �'--� . . c� 31 °—�' � ° c. l �2-
��° " Z. sr t�
� a. X � (
�� X � r� 1 . � �
3 x �
a " n.� ) � .2tn (..d�s � �.0
1S x � p� .,,..A
,,
P-- � � -i
��' ��g�--� ���
c� =-� __._.
o � ��
� �' �..) �vll �� 7z I �
�� . �
����5
,���
' � r� .F�vot�- � 3-3''h.�les _._ -- �, `y j�
j2���ar,�r� 4 -�'o��cnf � � 11� � \
' (----� 30� �--� ��`�---� . , Co�eaa�.t��%c.i- , '�►� U t E w
t ���, _ �;ro� � ��
� �ue �r� -�n v �s 1��
� � Sin.t��,a�cc- �uw 6�(s ��
G�.a� u�6�e. 3�y Lcsv�.c� a h
ovti� �cQ. a��'1`3S°
wF; nGRI��'1'O FCJRNISH 7'E-XL" A[3QVC ITEMS F�R TidL SUM UF � F_O.fi, �CCEP'rrp;
�ROV7DI:n i'F•11S ESTTM�TF IS ACCGPTFD WITHiN ,,�_ 17AYS FROM TkiF. T��,TI? AC30V�. BY
Sy: �y
PI,EA6T �XAMIN[: TI•I1S F,iTiMA7'L CARGF1.11.LY, A�u WG AGRF,R Tn TIJRNISEI O1VLX T�3L'% ART1C,.l NAMCD ANA Ar:.S�wr�El� I�ERCON AA.1.
AGREEML�ITS nRG CONTINC•TiVT LIPON STRiT�L.S. ACCIU�iVTS OR pTHf:R C,:AUST.S Of ATI,AY 1;��'OND Qi1R COIVTROL.
ANDERSON MIL.LVYQRK PFZOPOSAL
• 71 �O SHADY OAK RD
� EDEN PRAIRIE MN 55,344 DATE PROPOSAL #
•
Phone # (952) 938 sli6i2oo7 2323
FaX # (952)935-0046
A Progosal For: Pxo�cT Lockers
Hopkins Hockey Association
Customer Contact
Customer Phone
Customer Fazc
P.O. NO. TERMS POB
1/2 down, balance on delivery Pavilion
DESCRIPTION QTY COST Tofal
Baltic Birch lockers w/ 3/4" sides, shelves and dividers w/ lift up lids; black commercial 0.00
hospital tipped heavy hinges, clear lacquer fmish delivered to Pavilion
. 20"D x 30" W x 72° H lockers as described above 3b 495.00 17,820.00T
20" D x 48" W x 72"H lockers as described above 6 550.00 3,300.00T
Baltic Birch door w/ 2 hittges, l knob, 1 lock, I angle bracket to stop door (installed hy 42 69.00 2,898.00T
• others)
Misc. Hardwaze set (installed by others); 1 1/16" chrome rod w/ 2 ends for mounting; 4 small 0.00
coat hooks and 2 Iarge coat hooks
Hardware set as described above for 30" lockers 36 27_SO 994.00T
Hardware set as described above for 48" lockers 6 32.00 192.00T
S21es teX 6.65% 1,675.80
Thank you for considering Anderson Millwork!
I understand and accept this proposal. � I
Signed: Date: �
$26,875.80
Not included: finishing, installation, Countertops, glass, moulding, pulI hardware, nor delivery unless specifically stated. Normal compleflon: 4 to 6
. weeks after confirmation of order (estimated leadtime, not guaranteed). Presume nothing #o be included unless specifically stated. See "Shop
Standards" for our specifications_ Any changes in job may result in increased charges; price is guazanteed only by written change order. This
proposal is good for 45 days. Down payments are a commitment to do the work, order material and, as such, aze non-refundable. Our liability on
defective merchandise islimited to replacement or refund (our option). Past due accounts are subject to a finance charge of 1-1/2% per month.
Returned checks aze chazged a$20 return fee. Costs of coIlecting on a past due account, including attomey's fees, aze customer's responsibility.