HRA Report 2008-07 Award of Contract for Lobby and First Floor Renovation Project'.ITY OF
May 28, 2008 '10 P K I N S HRA Report 2008-07
•
AWARD OF CONTRACT FOR LOBBY AND FIRST FLOOR
RENOVATION PROJECT
Proaosed Action
Staff recommends approval of the following motion: Authorize execution of the contract with
Crossroad Construction Inc. for the Lobby and First Floor Renovation at Dow Towers.
Overview
The Hopkins HRA has been annually awarded Capital Improvement Funds from the Department
of Housing and Urban Development. The, funds are to be used to improve or modernize various
facilities at Dow Towers. The HRA has advertised for bids for the lobby and first floor
modernization and improvements at Dow Towers. Four bids were received at the bid,opening on
May 13, 2008; please review the bid tabulation form for the results. Upon further review of the
bids and the required paperwork from the bidders, the HRA determined three complete bids were
received. One bid received was incomplete. In addition, the apparent low bidder withdrew their
bid later on May 13, 2008.
• Staff reviewed the requirements and discussed the bidding concerns with Jason Hutchinson, the
HRA Legal Representative. Mr. Hutchinson has advised us to move on to the next apparent low
bidder, Crossroad Construction, for this project.
Staff is recommending the contract be awarded to Crossroad Construction. They were the next
low bidder after considering the withdrawal from Jansen Builders Inc. We feel confident in their
ability to perform the modernization work, and their bid was only slightly above our estimates
for the project. This project was included in our Five Year Capital Fund Plan and is budgeted for
utilizing the Capital Improvement Funds the HRA is allocated each year.
Primary Issues to Consider
• What is the scope of work?
• Is the bid from Crossroad Construction Company a responsible bid?
SuQporfmff Documentation
• Bid Tabulation Form
• Contract Documents
• Stacy Unowsky, Public Housing Manager
• HRA Report 2008-07 - Page 2
Analysis
What is the scope of work?
The scope of work includes modernization and improvements to the lobby and first floor at Dow
Towers. With the completion of the project the lobby and first floor will be welcoming,
comfortable and accessible to all residents and visitors.
Is the bid from Crossroad Construction Company a responsible bid?
Crossroad has completed and submitted all the components as required in their bid. The HRA
staff is confident that Crossroad Construction Company is a responsible bidder.
Alternatives
The HRA has the following alternatives to consider:
1. Approve the action as recommended by staff. This will allow the HRA to enter into a
contract with Crossroad Construction Company for $60,635.
• 2. Continue for additional information.
•
CL O O
O co
N
C
O
O
v
v
-o
C
4
N
N
`
O
OD
O
y
O
O
N
3
°
�
O
LLch
Mme_
.L-
U. U.
C
O
O
U
m
O
J
CL O O
O co
N
•
0
0.
•
O
v
v
-o
N
N
OD
y
N
E
O
U
m
C
N
N
f6
U
O
N
Q
a
c
m
m
w
O
O
O
0
0
0
0
(D
c
c
c
c
c
M
a
O
0
O
C
N
C
O
�
U
cl
2
m
U)
ani
o
U
c
a
o
a
°'N
M
O
O
U
O
m
c
0
0
c
M
M_
O
LB
L_
c
3
2
w
0
V
;
c
-
w
cl
7
m
c
M
U
N
o
N
O
N
N
N
0
v
0
0
U
c
O
.162
c
c
0
U
N
N
N
O
N
O
U
O
N
c
c
U
C
E
o
'Q
M
C
m
R
z
12
W M
m "'
'0
�, Y
C o
oc
C
E o
Q
A
o
m
3
C
0
J
O
m`
o
0
E
y
..
N
VCL r
V
d
O
3
`
b
o
N
`
E
w
o
m
v
o
p
>
o
�
e0o
aEi
CL CL
�
�va
w
am-Qocar
x
z
x
m
w
a
•
0
0.
•
•
CONTRACT FORM
Contract No. Dow Towers First Floor Project
THIS AGREEMENT made on June 3, 2008, by and between Crossroad Construction Inc. hereinafter
called the "Contractor" and the Housing and Redevelopment Authority of Hopkins, Minnesota hereinafter
called the "Authority".
WITNESSETH, that the Contractor and the Authority for the consideration stated herein agrees as
follows:
ARTICLE 1. Statement of Work. The Contractor shall furnish all labor, materials, tools and
equipment and shall perform all work required in the base bid in the
CONTRACT DOCUMENTS FOR
LOBBY AND FIRST FLOOR HALLWAY
RENOVATION AT
DOW TOWERS, HOPKINS, MINNESOTA
which are incorporated herein by reference and made a part hereof.
ARTICLE 2. Time of Completion. The Contractor shall commence work under This Contract on a
• date specified in the written Notice to Proceed issued by the Authority, and shall fully complete all work
thereunder within 90 days after the effective date thereof.
ARTICLE 3. Contract Price.
The contract price shall be Sixty Thousand Sig Hundred Thirty Five DOLLARS. $60,635.00.
ARTICLE 4. Payment. Payment shall be made as set forth in the Contract Documents referred to
above, specifically the "General Conditions" of the specifications.
ARTICLE 5. Contract Documents. Contract Documents shall consist of the following component
parts .
1. This Instrument.
2. General Conditions.
3. Invitation to Bid.
4. Instructions to Bidders.
5. Summary of Work and Special Requirements.
6. Detailed Specifications and drawings in the Project Manual.
7. Contractor's Bid as Accepted by the Authority.
8. Addendums (if any)
This Instrument together with the documents enumerated in this Article form the Contract and they are as
fully a part of the Contract as if hereto attached or herein repeated. In the event that any provision in one
of the component parts of this Contract conflicts with any provision of any other component part, the
provision in the component part first enumerated in Article 3 shall govern, except as otherwise
• specifically stated.
00500-1
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the date and year
first above written.
HOUSING and REDEVELOPMENT AUTHORITY OF HOPKINS
In presence of :
CROSSROAD CONSTRUCTION INC.
In presence of :
Title: Executive Director
Title:
00500-2
•
•
U