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Minutes August 6, 2007 CC � • A regular meeting of the Hopkins City Council was held on August 6, 2007, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Rowan, and Halverson. Also, present were staff inembers Getschow, Genellie, Stadler, Elverum, Anderson, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:37 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. PRESENTATIONS 1. Citywide Survey, Decision Resources Bill Morris, Decision Resources, presented the results of a quality of life survey that was done for Hopkins. Four hundred residents were randomly selected. The survey was a • very positive report for the City of Hopkins 2. NORC/Hopkins Senior Directory & Senior Summit, Annette Sandler Ms. Sandler gave a history of NORC and how it was started. NORC, Nurturing Our Retired Citizens, began in 2003 in St. Louis Park and was expanded into Hopkins in 2006. The purpose of NORC is to help seniors remain in their homes as long as possible, and help them get the services they need to do so. IV. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board The Park Board held a meeting on July 16"'. They elected Doug Datta for the position of Chair. Nine Mile Creek Watershed District presented a district improvement plan. The plan should be ready for final design approval in December. The park surveys have started to come back and are being reviewed. The Board was updated on the LCDA grant application affecting Cottageville Park, the Central Park playground lease, and the Hopkins Youth Hockey activities in Central Park. The Board also supported the ice time rate increase at the Pavilion. • 2. Zoning and Planning Commission August 6, 2007 City Council Meeting Minutes Page 1 The Zoning and Planning Commission held their meeting on July 31 They held public • hearings on the site plan for L.A. Fitness and the sign variance for Hopkins Main Street School of Performing Arts. There were two conditions that L.A. Fitness had concerns with. The Commission asked that they meet with Staff and to come to an agreement prior to the Council meeting. The Commission recommended approval of both items. They spent time looking at tobacco sales as a use in B-2 District. V. CONSENT AGENDA 1. Resolution Declaring a Vacancy on the Hopkins City Council (CR2007-082) 2. Minutes of June 5, 2007 City Council Work Session 3. Minutes of July 10, 2007 City Council Work Session 4. Minutes of July 17, 2007 City Council Meeting 5. Minutes of July 24, 2007 City Council Work Session 6. Ratify Prior Month's Disbursements 7. Ratify Prior Month's Disbursements 8. Approve a Temporary 3.2 License for Church of St. Joseph Fall Festival (CR2007-081 9. Approve an Election Administration Agreement Between the City of Hopkins and the Hopkins Independent School District 270 (CR2007-080) 10. Fire Lane Designation for Halley Property (CR2007-078) • 1 1. Approce Temporary Miscellaneous Licenses 12. Proposed Increase to Pavilion Hourly Ice Rental Rates (CR2007-077) 13. Board of Review Transfer (CR2007-079) 14. Award of Bid for Grapple (Log) Truck (CR2007-085) Mayor Maxw�ell announced that Council Member Jay Thompson has moved out of Hopkins and because he is no longer a resident of Hopkins, he could no longer serve on the Council. This leaves a vacancy on the City Council. City Attorney Jerry Steiner explained the process for declaring a vacancy on the Council as well as the options for appointing a replacement Council Member. Council Member moved Halverson and Council Member Rowan seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Sign Variance - The Main Street School for the Performing Arts (CR2007-084) • August 6, 2007 City Council Meeting Minutes Page 2 , � • The Main Street School for the Performing Arts requested a two-sided monument sign that will be 56 square feet per side. The sign will be mounted on a brick base that will match the building. The total height of the sign with the base will be nine feet, four inches. The sign will have a sign face identifying the school and an area that will allow changeable copy. The sign will have a ten foot setback from the property line. The site is zoned R-5, High Density Multiple Family. The ordinance allows twelve square feet for a sign in a residential district. A twelve foot square sign does not allow for a larger user to have a sign that is proportional to the property. The Zoning and Planning Commission recommended approval. After discussing whether or not the letters on the sign would be enclosed, Council asked staff to strongly encourage that the letters on the sign be enclosed. Council Member Rowan moved and Council Member Halverson seconded a motion to adopt Resolution 2007-051, approving a sign variance for The Main Street School for the Performing Arts at 1320 Mainstreet. A poll of the vote was as follows: Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Site Plan Review - L.A. Fitness (CR2007-083) • L.A. Fitness is proposing to build a 45,000 square foot health club on the former Town and Country Dodge site along State Hwy No. 7 and 17"' Ave N. The building will have two stories. The health club will have a pool, racquetball courts, weights, basketball court, and an aerobics area. The Council and staff discussed the specifics of the development, including the exterior, landscaping, parking, drainage issues, traffic, access to the site, and utilities. The project is in compliance with the Zoning Ordinance and Comprehensive Plan. The Zoning and Planning Commission recommended approval. Brian Hanon, representing L.A. Fitness, and Sheldon Berg, architect for the project, came forward to answer questions. Mr. Hanon gave information about L.A. Fitness. Mr. Sheldon reviewed some of the particulars of the project. There was a discussion of the requirement for the applicants to complete improvements to 17t Ave N at their expense. City Attorney Jerry Steiner stated that condition four of Resolution 2007-050, Resolution Making Findings of Fact and Approving a Site Plan to Construct an L.A. Fitness Health . Club, needed to be clarified and should read "The improvements as stated by the Wenck August 6, 2007 City Council Meeting Minutes Page 3 Traffic Study, Figure 5, are deemed necessary. The Developer shall complete the • improvements at its expense." Mayor Maxwell suggested a continuance to allow staff and the developer to discuss the difference of opinion. Ned Abdul, the developer, came forward and stated that they would accept the conditions of the resolution; they did not want to wait another two weeks for approval. Council Member Halverson moved and Council Member Rowan seconded a motion to adopt Resolution 2007-050, approving a site plan at 1710 State Hwy No. 7 to construct an L.A. Fitness Health Club with the change to condition four as stated by the City Attorney. A poll of the vote was as follows: Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. CIP Approval The Capital Improvements Plan is a planning document intended to help the City anticipate major capital items and to consider the financial impact of proceeding with those planned improvements. Additional approvals will be necessary for projects to proceed. The plan outlines funding implications if all projects are implemented and recommendations have been made for anticipated, necessary funding changes. Council Member Rowan moved and Council Member Halverson seconded a motion to • adopt the 2008-2012 Capital Improvements Plan. A poll of the vote was as follows: Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. ERP Approval The equipment replacement plan is a detailed summary of the next five years of a twenty- year replacement schedule for most of the equipment of the City of Hopkins. General and Special Revenue fund equipment items are placed in the Equipment Replacement Fund budget. The Fund derives its revenues from service charges to the General and Special Revenue funds, equipment sales and interest earnings. The Enterprise fund equipment in the plan is placed in the individual enterprise fund budgets, in the year in which the equipment is to be purchased. Council Member Halverson moved and Council Member Rowan seconded a motion to adopt the 2008-2012 Equipment Replacement Plan. A poll of the vote was as follows: Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Second Quarter Financial Report . August 6, 2007 City Council Meeting Minutes Page 4 � • Finance Director Christine Harkess gave a presentation of the City's quarterly financial report. No action was taken. VIII. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member Rowan seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:45 p.m. Respectfully Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS • ATTEST: Eugene J. Maxwell, Mayor • August 6, 2007 City Council Meeting Minutes Page 5