CR 2012-058 Award Contract, Maetzold Field Improvements, Project Pkg #1GITY OP
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HOPKINS
May 30, 2012
Council Report 2012-058
Award Contract, Maetzold Field Improvements, Project Package #1
Proposed Action.
Staff recommends adoption of the following motion: Move that Council award the
contract for Maetzold Field Improvements, Project Package #1 to Blackstone
Contractors, LLC in the amount of $63,545, city project 2012-06.
Overview.
Quotes were opened on May 2 project packages #1 (field work, paving, irrigation) and
#2 (fence work, dugout canopies, concrete steps). Proposals were solicited from six
contractors. Two quotes were received for pkg #1. Blackstone Contractors provided
the low quote of $63,545 for pkg #1; Barber Construction provided the other quote -
$99,005. The architects cost estimate was $68,197. Brauer & Assoc. has had good
experience with Blackstone Contractors on other similar projects. Staff recommends
award to Blackstone Contractors.
Primary Issues to Consider.
• Project scope: The work includes grading, paving, drainage, irrigation and sod.
• Project Schedule: It is anticipated that the contractor will begin work soon after
award and be completed by the end of July.
Supporting information.
• Blackstone prop al
Steven J. Stadler, Public Works Director.
Financial Impact: $_ 63,545 Budgeted: Y/N Y Source: Henn Cty Youth Sports
Grant
Related Documents (CIP, ERP, etc.):
Quote Form -.Maetzold Field Site Improvements Project Packer #9
City of Hopkins, MN Project #1206
Brauer & Associates, Ltd. Project #12-04
City of Hopkins
11100 Excelsior Blvd.
Hopkins, MN 55343
PROPOSAL OF BLACKSTONE CONTRACTORS, LLC
(Contractor's / Company Name)
Contact, BRUCE KARVONEN . Tel: 763.291.7728
Honorable Mayor and Members of the City Council:
The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Hopkins to supply all
labor, materials, and equipment necessary for the construction of the Maetzold Field Site Improvement Project, all in
acc rdance with the plans and specifications prepared by Brauer & Associates, Ltd. 10417 Excelsior Boulevard, Suite
#1, Hopkins, MN 55343, and in strict accordance with the unit prices herewith.
The final amounts of the contract shall be determined by multiplying the final measured quantities as authorized and
actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal form.
The Contractor will not be entitled to any compensation on any items other than those listed on this proposal form.
The bidder must bid each item.
The contract award will be based upon the low bid. In the event the unit prices extended
do not equal the total bid, the unit prices shall govern to become the total bid.
Units Legend: LS=Lump Sum, SF=Square Feet, SY=Square Yard, EA=Each, LB=Pound,
LF=Lineal Feet, FF=Face Feet, CY=Cubic Yards (in Place Measure), TN = Ton, GAL = Gallon
BASE BID SCHEDULE:
No.
Description
Estimated
Q
Unit
Unit Bid
In Dollars
Total Bid
In Dollars
1
Removals as per plan sheet L1
1
LS
7500.00
7500.00
Provide all surveying for the correct layout and staking of the new work on
the site, generate layout points based on the 2-dimensional cad data
provided, run the axis lines locating the work, establish correct datum
points, and check each.line and point on the site to ensure their
2
correctness. This surveying includes improvements identified on plan
1
LS
1800.00
1800.00
drawings regardless of whether the work is part of this quote package or
separate quote package(s). All such survey staking shall be provided by a
qualified independant surveying company employed by Contractor that
must be approved by the Owner. All such lines and points shall be
carefully preserved throughout construction.
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Pagel of 4
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Paget of 4
On-site Earthwork - complete, including: 1) stripping, stockpiling,
respreading, and fine grading all topsoil to required minimum settled depth;
3'
2) common excavation and placement of all.soil and subsoil materials to
subgrade elevations in all work areas; 3) subsoil compaction beneath trails,
1
LS
10000.00
10000.00
concrete, pavements, etc.; 4) export excess material; 5) grade
maintenance as necessary for duration of construction period
Furnish and place Imported Select Topsoil which shall meet the
requirements of the Minnesota Dept of Transportation Standard
Specifications for #3877.2 B "Select Topsoil Borrow" - complete, including
4
loading, transporting, unloading and placement / grading on the site.
185
Cy
32.00
5920.00
Payment shall be based on actual quantity (CY loose volume) of material
imported. Quantity must be approved by the Owner prior to importing
material.
5
Furnish, install, and maintain Catch Basin Inlet Protection as indicated on
1
LS
300.00
300.00
plans, includes removal at project completion - complete
Furnish and install Draintile Systems as indicated on plans - complete,
6
including all 4^ perforated HDPE draintile, related connectors / connections
/ end caps, trench with drainage aggregate, type 1 geotextile fabric,
1
LS
2200.00
2200.00
connection to existing catch basins, etc.
Furnish and place Asphalt Paving for 6' wide trails as indicated on plans,
7
details and specifications - complete, including 3" MnDOT 2360 Type
195
SY
35.00
6825.00
LVWE 45030B mixture over V' MnDOT 3138 compacted Class 5A
aggregate base
8
Furnish and install bases - Mac Magnetic Super Base (set of 3) as per
1
EA
730.00
730.00
Specification Section 02770
9
Furnish spare base - MacGregor Magnetic Super Base as per
Specification Section 02770
1
EA
270.00
270.00
10
Furnish and install home plate - MacGregor Major League Home Plate as
1
EA
180.00
180.00
per Specification Section 02770
11
Furnish and install batter box grates - Power Mats as per Specification
2
EA
710.00
1420.00
Section 02770
12
Furnish and install irrigation system - complete as per plans and
1
LS
DELETED
DELETED
,specifications
13
Furnish, install, and maintain sod as per plans and specifications for all
1
LS
11400.00
11400.00
areas disturbed
Furnish and install landscape irrigation distribution equipment upon the
northeast ballfield including new wire and two new control valves upon the
existing mainline and new controller to serve the entire irrigated area of the
14
Park — as per plan sheet IR -land specification section(s) 02810 and
1
LS
15000.00
15000.00
related sections or divisions, if any. Test, adjust and place into op3ration.
NOTE: irrigation contractor will be required to have licensed MN
Technology System Contractor, licensed MN Power Limited Technician,
and a IA Certified Irrigation Contractor Certificate
Base Bid Schedule Total:
63545.00
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Paget of 4
ALTERNATE BID SCHEDULE:
No.
Description
Estimated
Unit
Unit Bid
Total Bid
)n Dollars
In Dollars
ADD ALTERNATE SID: Furnish and place Asphalt Paving for trail and
bleacher pad replacement as indicated on plans, details and specifications -
Al
complete, including V' MnDOT 2360 Type LVWE 450308 mixture over fine
425
SY
26.00
11050.00
graded and recompacted existing aggregate base material - Note: full
extent to be determined by Owner during construction.
A2
ADD ALTERNATE BID: Furnish, install, and maintain sod as per plans
50
SY
6.00
300.00
and s22cifications in additional areas as directed by OWNER
ADD ALTERNATE BID: IRRIGATION ALTERNATE FOR NEW
MAINLINE, WIRE AND VALVES - Furnish and install a replacement
section of mainline, control wire, isolation valve(s), control valves and quick
coup:er to serve the new northeast ballfield and reconnect to the existing
southeast ballfield. — as per plan sheet IR -2 and specification section(s)
A3
02810 and related sections or divisions, if any. Test, adjust and place into
1
LS
5000.00
5000.00
operation:
NOTE: irrigation contractor will be required to have licensed MN
Technology System Contractor, licensed MN Power Limited Technician,
and a IA Certified Irrigation Contractor Certificate.
Alternate Bid Schedule Total
16350.00
TIMING AND COORDINATION REQUIREMENTS:
Refer to Specification Section 01030 for requirements reiated to completion dates and coordination requirements.
PAYMENT APPLICATIONS:
To receive any payment on this Contract, the Contractor must submit an Application for Payment to the Landscape
Architect using AIA Documents G702 & corresponding continuation sheets. AIA Documents may be substituted with
another format if approved by the Landscape Architect.
Payment Period: Submit partial payment requests no more frequently than once per month. Request submittal dates
shall be coordinated with the Owner's standard payment procedures and determined at the pre -construction meeting.
Prior to final payment the Cortractor shall submit to the Owner, Minnesota Department of Revenue certified IC — 134
Forms for prime contractor'and all sub -contractors involved in the Work in accordance with Minn. Stat. 270C.66. Final
payment shall be with held until the forms have been submitted and reviewed.
It is understood that the owner reserves the right to reject any or all bids and to waive minor irregularities.
Each bidder shall be required to submit the following information and data. Information not submitted at the bid opening
must be submitted priorto award of the contract.
1. Affidavit of Non -Collusion,.
2. Acknowledgment of receipt of addendum
3. Any other items specifically required by the contract documents.
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Page3 of 4
Receipt of the following addenda to the specifications is acknowledged:
Addehdum No.1
Dated 4/30/2012
Addendum No.
Dated
Addendum No.
Dated
Addendum No.
Dated
Affidavit of Non -Collusion:
I hereby swear (or affirm) under the penalty for perjury:
1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership) or an
officer or employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corporation):
2. That the attached bid or bids have been arrived. at by the bidder independently, and have been submitted
without collusion with, and without any agreement, understanding, or planned common course of action with, any
other vendor of materials, supplies, equipment or services described in the invitation to bid, designed to limit
independent bidding or competition:
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to
any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will
not be communicated to any such person prior to the official opening of the bid or bids; and
4. That I have fully informed myself regarding the accuracy of the statements made in this affidavit,
Firm: BLACKSTONE CONTRACTORS, LLC
(Individual/Partnership/Corporation)
By: BRUCE KARVONEN
Print or type name. Signature
Title: VICE PRESIDENT
Address: 7775 CORCORAN TRAIL E, CORCORAN, MN 55340
Telephone: 763.291.7728
Fax: 763.445.2107
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Page4 of 4