CR 2012-057 Award Contract, Maetzold Field Improvements, Project Pkg # 2GITY OF
C120.
N 0 P K I N S
May 30, 2012
Council Report 2012-057
Award Contract, Maetzold Field Improvements, Project Package #2
Proposed Action.
Staff recommends adoption of the following motion: Move that Council award the
contract for Maetzold Field Improvements, Proiect Package #2 to Fenc-Co, Inc. in the
amount of $39,632.75 city protect 2012-06.
Overview.
Quotes were opened on May 2 for project packages #1 (field work, paving, irrigation)
and #2 (fence work, dugout canopies, concrete steps). Proposals were solicited from
six contractors. Two quotes were received for pkg #2. Fenc-Co, Inc. provided the low
quote of $39,632.75 for pkg #2; Blackstone Contractors provided the second low at
$41,829. Fenc-Co is also the contractor for constructing the batting cage under a
separate agreement. The City has experience working with Fenc-Co. The architect
estimate for package#2 was $45,030. Staff recommends award to Fenc-Co, Inc.
Primary Issues to Consider.
• Project scope: Limited to the fence work, dugout canopies and concrete steps.
• Project Schedule: It is anticipated that the contractor will begin work immediately
after contract award, in coordination with Package #1 contractor, and complete the
work by the end of July.
Supporting information.
• Fenc-Co propo al
Steven J. Stadler, Public Works Director
Financial Impact: $ 39.632.75 Budgeted: Y/N Y Source: Henn Ctv Youth Sports
Grant funds
Related Documents (CIP, ERP, etc.):
Quote Form - Maetzold Field Site Improvements Project Package #2
City of Ho )1d:vs, Project #1.206
s.r.°auer & Associates, Ltd. PrOjeet #12-04
City of Hopkins
111 tM Excelsior Blvd.
I:opkins, MU 55343
PROPOSAL OFw_ -_ - 6^0 - if
(Contractor's / Company Name) /
Contact: - Tel: b 3
_''-anoraille Mayo, cr(? IMcinbers of the Cit;, Council:
'ft•e undersiVi-td, as bidder, hereby proposes and agrees to eater into a contract with the City of Hopkins to supply all labor,
materials, and equipmetr3 necessary for the construction of the Maetaold Field Site Improvement Project, all in accordance with the
plans and specifications prepared by Brauer & Associates, Ltd. 10417 Excelsior Boulevard, Suite #l, Hopkins, MN 55343, and in
strict accordance with the unit prices herewith.
1'hc fin.a! a Mount. of the contract shall be determined by multiplying the final measured quantities as authorized and actually
`.rnished and installed in the manner described in the specifications, by the unit stated in this proposal form. The Contractor will not
be untitlee. io ap_y compensation on any items other than those listed on' his proposal form.
The bidder in�ust hid each item.
The co trra;t award will be based upon the low bid. in the event the unit prices extended
do not eq:al tate total b;d, the unit prices shall govern to become the total bid.
Units Legend; LS --Lump Sum, SF --Square Feet, SY=Square Yard, EA=Each, LB=Pound,
I.F=Luteal Feet, FF --Face Feet, CY=Cubic Yards (In Place Measure), "IN = Ton, GAL = Gallon
BASE BID SCHEDULE:
No.
Description, -��^-
Estimated
unit
Unit Bid
(In Dollars)
Total Bid
(In Dollars
I
Fumish and install Concrete Steps with Handrail as indicated on plans, details and
iEcatians-complete
I
LS
/a, L/00 00
/a 1100-L'YJ
2
Furnish rid install 4' high Chaintink Fencing as indicated on plans, details and
ispecirtcations - complete, including. all attachments, hardware and concrete
365
LF
ioocrreyuired.
3
I .
;tt hoot fence posts on fwnt panel of 3rd bax side dugoct as per plans and details -
compl.- iocludirtg salvaging:and mitts'alling rails, hardware, and fabric
i
LS
'5- DU
Soo •4
-.G
�complete_incledina
�Wurtisit
I:urnish autd install Fou! tea ai indicated of ktns, details int; s ecificatiodJ -
Po P f'
all attach:nens and concrete footings
2
EA
4�d-/O •U!J
9 9c7 •U
; 5.
L__
and install 4' high x 3' wide (char opening) sing(.-hung"man gate -
<.rnp]etc, including all a tachrnents & h ardw,•,re (note: posts &. rootings shall be
ineludzdus of fencing bid item)
1
EA
a 411?
Maetzold Field Site Improvements Project Quote Fomt
City of Hopkins Pagel of 3
ALTERNATE BID SCHEDULE;
f--_,._.-_, �Y _.._, ���p
Estimated
Fur i,h rind ci.,tall 4' high single -hung pian gats: in cxisfiaa fence openings to field
Unit Bid
Total Bid
�
tv.
Unit
tjzce t to each plvies bench arca (approx. T ',hde each) - complete, including all
n Dollars
'!'ERIC ATI:. Fu, iti .h and plate 4" thi.^.k x 12" �vidc ;'oncrete Mai rienance
{ .6
attach!n,:pt5'c$ hard -.vara (note: Contractor shal! field v:rify dimensions and
2
EA
Qg0.00
f • o(�
u:' jac,:rit Host si'ms ._t each lo, =tion and provide slop drawings for review and .
11
�..
cA-11i1 ��I TI:T:.A1 A•,'.'r :n'wn:s4::.•l:! :.^.5:9!1 A!;i„ti c.:G'Y!'_h,.n� nian. E,%vz ;p feoctc.�
r �rv�•a! b� f..vmr,.rrp; for to t�bricaYiu) _
_
l? , `:;gs ort "_ ati er 13z!! f!s!d at tills p-rk Site (30; rrax �_: v!'l - complete,
_
znd instal: 4' high x 2t" wilz embIz-hug a:4: - complste, including all
`G it+cliudil:g a!1 attachments &, hardware (note: f-,eld'verify
6
'
z°t• ctttt:i2ti & `lard War.. (.^.e e: pasts & iJG:Ii ss! ;al! be inOuded as part of fencing
2
EA
4150.00
900.00
Wd item) _
review and approval b Owner prior to fabrication
8
Furnish and install 6 gauge chainlink mesh on louver section of backstop back panel
1
LS
b SO OU
SO.OU
- complete
I nerach rrat;rials :end siz_ of existing dagoat cmiopies of ac1•iacert balltields at this
'or
YEA
SOD -Do
00,06
pack site - ear.^actrr Hist providr shop r'raw:ngs Qwuars r;.vic•.v and approval
r
9 '
Fu:*ms sh and' h ta!l To Fail Cover on all 4' hi fencing and gates - complete
_ � � g g �
660
LF
a-.�s
�ss�-�v
10�:i,,n_si: a z i r.=zee i_' Stick concrete pavement _
-• - - _ _
128
SF
• 56
is O.O 0
- -_ _
- Base Bid Schedule Total - IQ
S, 03-�
ALTERNATE BID SCHEDULE;
f--_,._.-_, �Y _.._, ���p
Estimated
Unit Bid
Total Bid
�
tv.
Unit
fin Dollars
n Dollars
'!'ERIC ATI:. Fu, iti .h and plate 4" thi.^.k x 12" �vidc ;'oncrete Mai rienance
f•.1 �`., . i'.z far ti v bail fi%!s': N ncir.E as irdicatec! or, plans, cictaiis and snecil icatio:tc -
355
LT'
f • o(�
..
�..
cA-11i1 ��I TI:T:.A1 A•,'.'r :n'wn:s4::.•l:! :.^.5:9!1 A!;i„ti c.:G'Y!'_h,.n� nian. E,%vz ;p feoctc.�
.r
_
l? , `:;gs ort "_ ati er 13z!! f!s!d at tills p-rk Site (30; rrax �_: v!'l - complete,
`G it+cliudil:g a!1 attachments &, hardware (note: f-,eld'verify
6
8A
r
a Irl Uli
1, �0
dimensions and ad•acept !
post sizes at czch ocation and provide shop dmv&gs for
review and approval b Owner prior to fabrication
kDD ALTEPUNATF: Furnish and install'custom dugout canopies - contractor must
A3
I nerach rrat;rials :end siz_ of existing dagoat cmiopies of ac1•iacert balltields at this
'or
YEA
SOD -Do
00,06
pack site - ear.^actrr Hist providr shop r'raw:ngs Qwuars r;.vic•.v and approval
r
• my to fabrication
____._._�__ — —• --' _-"—� Alternate Bid Schedule Total]
f 8, FgQ.Doi
IRON REQUIREMENTS:
R? .fer to Specification Section 01030 for requirements related to completion dates and coordination requirements.
To ,cz:ivy �t* (»a" titeitt orttl;e Co:ltracstor must submit an A; plication for Payment to the Landscape Architect using
07F2 & corresponding continvation sheets. AIA Documents may be substituted with another format if approved by
1w La ds^ape Arcll-hw.
Payrnr nt Period. Submit partial payment requests no more frequently than once per month. Request submittal dates shall be
;coordinated.,with the Owner's standard payment procedures and determined at the pre -construction meeting.
Trior•.to •final payment the Contractor shall.submit to the Ovmer, Minnesota Department of Revenue certified IC - 134 Forms for
' pf ime contraetOr and :ill sub -contractors invo!ve:d in t'he Work in accordance with Minn. Stat. 270C.66. Final payment shall be with
held ur,til-tht'fb.rmi have, been rubmitted and revlrzWed. . .
Aft,.,Uo!d Fl,:Rd Sitc Improvements Projcact
Quote Form
Paget of 3
It is understood that the owner reserves the right to reject any or all bids and to waive minor irregularities.
Each bidder shall be required to submit the following information and data. Information not submitted at the bid opening must be
submitted prior to award of the contract.
1. Affidavit of Non -Collusion
2. Acknowledgment of receipt of addendum
3. Any other items specifically required by the contract documents.
Receipt of the following addenda to the specifications is acknowledged:
Addendum No. Dated __
Addendum No. Dated
Addendum No. _ Dated.
Addendum No. Dated.
Affidavit of Non -Collusion:
I hereby swear (or affirm) under the penalty for perjury:
1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership) or an officer or
employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corporation):
2. That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion
with, and without any agreement; understanding, or planned common course of action with, any other vendor of materials,
supplies, equipment or services described in the invitation to bid, designed to limit independent bidding or competition:
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not
an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to
any such person prior to the official opening of the bid or bids; and .
4. That I have fully informed myself regarding the accuracy of the statements made in this affidavit.
Firm: 'Fo i -Ca Tno .
(Individual/Partnership/Corporation) D �/
By: ` anie. ( 1G'rOSSmoy\
Print or type name Signature
Title: � f CSI ckeni --- —.—
Address:
C3 a I c4eh Via. L 1,eN )--7
Telephoner
Fax: "7 b 3' .S P a - 0 'T 17 "? --
Maetzold Field Site Improvements Project Quote Form
City of Hopkins Page3 of 3