CR 2012-059 Award of Bid - HVAC Upgrade for Activity CenterMay 31, 2012 N o P K' N s Council Report 2012-059
AWARD OF BID
Hopkins Activity Center HVAC Upgrade
Proposed Action:
Staff recommends adoption of the following motion: Move that Council adopt resolution
2012-036, resolution for award of contract, Hopkins Activity Center HVAC Upgrade, city
project 2012-07.
Overview
On April 3, 2012 City Council approved final plans and ordered bids for the Activity
Center HVAC upgrade project. The city budgeted $355,000.00 in the 2012 Capital
Improvement Plan to upgrade the existing Low Pressure Steam Heating .System at the
Hopkins Activity Center. The city opened bids on May 30; three bids were received with
Schadegg Mechanical, Inc. submitting the low bid of $212,175.00. Schadegg
Mechanical Inc. is a large well established contractor with good background and many
references in this type of work.
The lower bid price is due to the reduced project scope as staff removed the kitchen
portion of the project and controls work. The kitchen work will be designed to match its
proposed future use and equipment needs. The controls portion of the project is
included in a broader 2013 controls upgrade project to replace and standardize building
controls in multiple city buildings. Staff recommends award to Schadegg Mechanical,
Inc.
Primary Issues to Consider
• How will the kitchen work be completed?
• What is the time frame for this project?
Supporting Information
Resolution 2012-036
Bid Tabulati n Form
Norbert Kerber, Building/Equipment Superintendent
and Steve Stadler, Public Works Director
Financial Impact: $267,975 Budgeted: Y/N Y Source: Fund 305 — Capital
Improvement Fund
Related Documents (CIP, ERP, etc.): 2012 CIP proiect
Notes:
Council Report 2012-059
Page 2
PRIMARY ISSUES TO CONSIDER:
• How will the kitchen work be completed?
The Activity Center staff is working with a kitchen designer to consider different kitchen
scenarios and licensing plus the associated equipment layout and exhaust
requirements based on function. After deciding on a proposed kitchen function, a
design will be developed for kitchen improvements. If approved, a separate contract in
2013 or 2014 will be let to complete these improvements. The cost of this work is yet to
be determined. This project originally allocated $65,000 for the kitchen -related HVAC
work.
• What Is the time frame for this project and the anticipated total project cost?
The Activity Center will be closed from July 21 until August 17th for this work to be
completed.
The total project cost is: $212,175 (construction) + $24,000 (design services) +
$31,800 (15% contingency) = $267,975
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2012-036
RESOLUTION FOR AWARD OF CONTRACT
HOPKINS ACTIVITY CENTER HVAC UPGRADE
CITY PROJECT 2012-07
BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota that the
lowest bid of Schadegg Mechanical Inc., in the amount of $212,175.00 is the lowest
responsible bid for the Hopkins Activity Center HVAC Upgrade project, City project
2012-07, and the Mayor and City Manager are hereby authorized and directed to enter
into a contract with said bidder for and on behalf of the City.
Adopted by the City Council of the City of Hopkins this 5"' day of June 2012.
Eugene J. Maxwell, Mayor
ATTEST:
Kris Luedke, City Clerk
BID TABULATION FORM
BID ITEM • �ll�lj
BID OPENING DATE S- -- l ZT
BIDDER
CHECK
BID BOND
BID AMOUNT
TRADE
NET AMOUNT
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