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07-24-2012 WSMINUTES OF THE CITY COUNCIL WORK SESSION Tuesday, July 24, 2012 Raspberry Room — 6:30 p.m. The meeting was started at 6:31 p.m. Present were Mayor Maxwell and Council members Molly Cummings, Jason Gadd, Kristi Halverson, Cheryl Youakim, City Manager Mike Mornson, Finance Director Christine Harkess, City Engineer John Bradford and Public Works Director Steve Stadler. New business: Presentation of the Capital Improvement Plan (CIP) Ms. Harkess reviewed the 2013-2017 CIP, current 2012 CIP projects and the 2013 through 2017 proposed projects, projected revenues & expenditures and reasons for the replacement schedule. There was discussion by Council regarding the park dedication fees, the lack of funding for 2014 park projects and upcoming redevelopment projects that could possibly add to the park dedication fund. There was discussion about the Skate Park ownership, operations and the City's financial contribution to refresh Skate Park equipment. Staff will provide Council with overall usage figures at the Skate Park. There was discussion by Council regarding possible sponsorships for future Capital Improvement Projects at the Art Center and Pavilion. Ms. Harkess reviewed the Municipal State Aid Fund, 2012 cash balances, project changes and projected budgets. Ms. Harkess explained how the city is reimbursed by MnDOT for road projects. Ms. Harkess reviewed the PIR Fund, 2012 budget, project changes and projected projects. Mr. Bradford discussed the upcoming 2013 street reconstruction project. Staff is recommending doing the project in one year rather than the previously proposed 2 -year project schedule. There was discussion by Council that as long as it is financially feasible, a one-year project would be easier on the neighborhood. The neighborhood meeting regarding the street reconstruction project will be in August. Council and staff discussed the future residential street reconstruction project schedule and the proposed Quiet RR zone. Staff will continue to investigate the Quiet Zone project, costs and possible collaboration with the future Light Rail project. Ms. Harkess discussed with Council that the Franchise fees are being used to "buy down" the debt levy for the new bonds and future bonds. Ms. Harkess reviewed the Water Fund, the 2012 budget and projected projects. There was discussion by Council regarding revenue from antenna leases and if there is room to add additional antennas. Staff discussed reviewing the water and sewer rates as part of the Financial Management Plan. Ms. Harkess reviewed the Sewer & Storm Sewer Funds, the 2012 budget and projected projects. There was discussion about Cottageville Park and possible use of funds for recreational features that are storm sewer related. The Cottageville Park design consultant will be meeting with the Council at a future date. Page 2 Ms. Harkess reviewed the Pavilion Fund, revenues, expenditures and projected capital improvement projects. Staff will be negotiating with the School District on the lease that is scheduled to expire in 2013. Council will continue to review the CIP and will contact staff with any questions. The CIP is scheduled on the City Council agenda for August 21, 2012. Presentation of the Equipment Replacement Plan (ERP) Ms. Harkess gave a summary of the changes to the ERP 2013-2017 plan, reviewed the ERP fund by department and gave an explanation of the equipment replacement needs. The Fire Department Staff is looking at leases or grants for some of their equipment needs. Mr. Stadler addressed Council regarding the purchase of the new regenerative air system sweeper scheduled for 2013. The sweeper will be able to sweep the streets more efficiently and help keep excess debris from running into the creeks. Council discussed the cost of maintaining the new equipment. Staff will investigate maintenance costs and look into another possible funding source to help with the cost of the sweeper. Ms. Harkess gave an explanation of the financial stability of the ERP, 2012 ERP budget & the ERP projects by year, department and funding source. Council will continue to review the ERP and will contact staff with any questions. The ERP is scheduled on the City Council agenda for August 21, 2012. Ms. Harkess & Mr. Mornson discussed with Council the Financial Management Plan that staff will be working on with Ehlers & Associates, Inc. for long- range planning. Other • Police Reserve Banquet August 10, 2012 • Council Member Gadd will be attending the Beyond theYellow Ribbon meeting on Thursday, July 26, 2012 • Council Member Youakim will attend the SWLRT meeting at the Hopkins Center for the Arts on Wednesday, July 25 • Next City Council meeting is scheduled on Monday, August 6, 2012 • National Night Out on Tuesday, August 7, 2012 • Business Forum discussion • Safety Camp at Eisenhower Community Center • Neighborhood Open House regarding the sewer lift station at Oakes Park on August 8 & 11 • The contract has been awarded and the landfill work is beginning first week in October • MnDOT has given preliminary approval for the sale of their property to the purchasers of the BP property on Blake Road & Highway 7 • Daycare withdrew their application for Blake Road & Excelsior location • Work Session and Planning Commission Joint meeting on October 9, 2012 Page 3 With no further business to discuss there was a motion by Council member Gadd and a second by Council member Cummings to adjourn the meeting at 8:08 p.m. Respectfully Submitted, Debbie Vold ATTES : Eugene J. ax ell, Mayor