CR 2012-121 Approve Amendment to 2013-2017 Captial Improvement PlanG�TY OF
C201.
HOPKINS
October 10, 2012 Council Report 2012-121
Approve amendment to 2013-2017 Capital Improvement Plan
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve amending the
2013-2017 CIP to add a Building Management System Upgrade project at an estimated cost of
$65,000.
Overview.
The City Council approved the 2013-2017 CIP at the July 10, 2012 meeting. While we were
preparing the CIP this project was added but the funding was inadvertently shown as 2012
expense so it wasn't picked up as a 2013 project. Hence, we need the amendment to the plan.
Our current computer based software and hardware that controls HVAC in City Hall and the Fire
Station has become obsolete. A new system will be expandable to include HVAC control for other
city buildings. This is an energy saver as HVAC could be more readily controlled based on
occupancy and use. The new system could also possibly be expanded to include water/sewer,
security and camera systems within the city.
Supporting information.
• CIP project sheet
• Revised Capital Improvements Fund 305 working capital report
Steven J. Sadler, Public Works Director
Financial Impact: $ 65,000 Budgeted: Y/N N Source: Capital Improvement Fund
Related Documents (CIP, ERP, etc.): Amended 2013-2017 CIP
Notes:
CAPITAL REQUEST
2013-2017
Department PW Building Maintenance
Responsible Person Building/Equipment Superintenden
PROJECT #
PROJECT NAME Building Management System Replacement/Upgrade
CATEGORY Improvement or Equipment X
PRIORITY (I High ... 5 Low) Useful Life 10 years
rade of existing building management system at City Hall (Johnson Controls 133), Fire Station (I loneywell XL5000), Activity Center (none) and Arts
two existing systems are obsolete and are no longer supported by the manufacturers. Proposed software will incorporate all existing systems and
to monitor/control HVAC systems will be jeopardized if repairs are needed to existing system.
Expenditure Schedule
2013 2014
2015 2016 2017 TOTAL FUTURE TOTAL
65,000
65,000
Totals
65,000
65,000
Fundin_e Sources
2013 2014
2015 2016 2017 TOTAL FUTURE TOTAL
Cl Capital Improvement Fund (305)
65,000
65,000
Totals
65,000
65,000
08/29!2012
CAPITAL IMPROVEMENTS FUND (305)
%3erised
Actual
Projected Projected Projected Projected Projected
Projected
2011
2012 2013 2014 2015 2016
2017
Working Capital Beginning Year
221,836
272,471 18,784 43,377 27,594 177,732
42,621
Revenues:
Miscellaneous
Interest
1,822
1,362 94 217 138 889
213
Federal Stimulus Funds
Transfers In from General Fund
Tax Levy
96,141
125,000 125,000 125,000 150,000 150,000
150,000
Total Revenues
97,963
126,362 125,094 125,217 150,138 150,889
150,213
Expenditures:
Pavilion Projects
Expenses - Audit
1,125
C.I.P. Projects
46,203
380,050 100,500 141,000 0 286,000
543,510
Transfer to General Fund
Total Expenditures
41,328
380,050 100,500 141,000 0 286,000
543,510
Working Capital Year End
272,471
18,784 43,377 27,594 177,732 42,621
(350,676)
2012 Proiects
355,000 Activity Center - HVAC Upgrade
15,050 Art Center - Stages Theater
10,000 City Hall Server Room AC
380,050
2013 Projects
65,000 Bldg Mgmt System Rep[/Upgrade
22,000 Art Center - carpet rept - theater & dressing rooms
11,000 Art Center - Seal floors in restroom & kitchen
2,500 Art Center - repl mini blinds w/roller blinds
100,500
2014 Projects
36,000 Activity Center - Raspberry room carpet
105,000 Activity Center- gymnasium roof replacement
141,000
2015 Proiects
no projects
2016 Proiects
56,000 Fire Dept - Repi carpet & apparatus floor finish
40,000 Police Dept - replace carpet
80,000 Activity Center - Raspberry Room roof replacement
110,000 City Hall Lobby Upgrade
286,000
2017 Proiects
100,000 HCA - HVAC units - 1, 25 ton unit
80,000 Activity Center - lower roof rept
5,000 Art Center - Replace Information Desk & kiosk
138,510 Art Center - Replace Theater seats & backs
220,000 Art Center - Replace HVAC - 15-20 units
543,510