CR 2012-134 Approval of the 2013 City Council Meeting Calendar..u-
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November 13, 2012 Council Report 2012-134
Approval of the 2013 City Council
Meeting Calendar
Proposed Action
Staff recommends adoption of the following motion: Move to Approve the 2013, City Council
Meeting Calendar.
Adoption of this motion will set the calendar for City Council regular meeting and Work Session
dates in 2013.
Overview
It has been customary since 1998 for the City Council to adopt prior to or at the first meeting of the year
its meeting calendar for the upcoming year. This is good practice since there are invariably several
conflicts during the year where normal meeting date and times need to be adjusted.
Staff has reviewed the potential conflicts and has outlined the proposed changes for 2013 meeting dates
and times within this report.
Primary Issues to Consider
• Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and attempts to
address as many potential conflicts as possible; there are times where a special meeting may need
to be scheduled during the course of the year.
Supportinz Information
• Proposed 2013 City Council Meeting Calendar
Mike Mornson, City Manager
Financial Impact: $ N/A Budgeted: Y/N N/A Source:
Related Documents (CIP, ERP, etc.):
Notes:
Meeting Analysis
The Council traditionally meets in regular sessions on the first and third Tuesday of each month at
7:30 p.m. The Council also meets for work sessions on the second Tuesdays of the month at 6:30
p.m. I would like the council to consider the following:
• Have regular meetings start at 7:00 pm. If there is an HRA meeting that will start at 7:00
p.m. Council will start after the HRA adjourns.
• January, April and October there will be 4 meetings (2 Work Sessions and 2 Council
Meetings). All other months there will be three except in February there will be two,
February 5th and 19th. If a Work Session is needed in February it will be prior the Council
meeting on the 19th. The State of the City is February 12, 2012.
• August 6th meeting moved to August 5th due to National Night Out.
• November 5th meeting moved to November 4th due to local election.
• A decision will need to be made by the Council on Goal Setting. Dates that could work
th
for that are Fridays, January 11, 18th or 25th
City Council Schedule - 2013
Monday
December
31
2012
New Year's Eve Day
Tuesday
January
1
2013
New Year's Day Holiday
City Hall Closed
Tuesday
January
8
2013
HRA Meeting
7:20 PM
Tuesday
January
8
2013
City Council Meeting
7:30 PM
Tuesday
January
15
2013
City Council Work Session
6:30 PM
Monday
January
21
2013
Martin Luther King Day
City Hall Closed
Tuesday
January
22
2013
City Council Meeting
7:30 PM
aiotway
2013
and - uounca Chambers
6:30 PM
Tuesday
January
29
2013
City Council Work Session
6:30 PM
Tuesday
January
29
2013
Zoning & Planning Commission
6:30 PM
Tuesday
February
5
2013
HRA Meeting
7:20 PM
Tuesday
February
5
2013
City Council Meeting
7:30 PM
Tuesday
February
12
2013
STATE OF THE CITY
6:30 PM
Monday
February
18
2013
President's Day
City Hall Closed
Tuesday
February
19
2013
Work Session before CC Mtg
6:30 PM
Tuesday
February
19
2013
City Council Meeting
7:30 PM
Monday
February
25
2013
Park Board - Council Chambers
6:30 PM
Tuesday
February
26
2013
Zoning & Planning Commission
6:30 PM
Tuesday
March
5
2013
HRA Meeting
7:20 PM
Tuesday
March
5
2013
City Council Meeting
7:30 PM
Tuesday
March
12
2013
City Council Work Session
6:30 PM
Monday
March
2013
Park Board - Council Chambers
6:30 PM
Tuesday
March
19
2013
City Council Meeting
7:30 PM
Tuesday
March
26
2013
Zoning & Planning Commission
6:30 PM
Tuesday
April
2
2013
HRA Meeting
7:20 PM
Tuesday
April
2
2013
City Council Meeting
7:30 PM
Tuesday
April
9
2013
City Council Work Session
6:30 PM
Mondav
Apri'
2013
Park Board - Council Chambery
6:30 PM
Tuesday
April
16
2013
City Council Meeting
7:30 PM
Tuesday
April
23
2013
City Council Work Session
6:30 PM
Tuesday
April
30
2013
Zoning & Planning Commission
6:30 PM
City Council Schedule - 2013
Tuesday May
7
2013
HRA Meeting
7:20 PM
Tuesday May
7
2013
City Council Meeting
7:30 PM
Tuesday May
14
2013
City Council Work Session
6:30 PM
Tuesday May
21
2013
City Council Meeting
7:30 PM
Monday May
2013
Park Board - Council Chambery
6:30 PM
Monday May
27
2013
Memorial Day
City Hall Closed
Tuesday May
28
2013
Zoning & Planning Commission
6:30 PM
Tuesday June
4
2013
HRA Meeting
7:20 PM
Tuesday June
4
2013
City Council Meeting
7:30 PM
Tuesday June
11
2013
City Council Work Session
6:30 PM
Monday Junc
2013
Park Board - Council Chambers
:30 PM
Tuesday June
18
2013
City Council Meeting
7:30 PM
Tuesday June
25
2013
Zoning & Planning Commission
6:30 PM
Thursday July
4
2013
Independence Day Holiday
City Hall Closed
Tuesday July
9
2013
HRA Meeting
7:20 PM
Tuesday July
9
2013
City Council Meeting
7:30 PM
Monday
1f
2013
Park Board - Council Chambers
6:30 PM
Tuesday July
16
2013
City Council Work Session
6:30 PM
Tuesday July
23
2013
City Council Meeting
7:30 PM
Tuesday July
30
2013
Zoning & Planning Commission
6:30 PM
Monday August
5
2013
HRA Meeting
7:20 PM
Monday August
5
2013
City Council Meeting
7:30 PM
Tuesday August
6
2013
National Night Out
Tuesday August
13
2013
City Council Work Session
6:30 PM
Monday August
2013
Park Board - Council Chambers
6:30 PM
Tuesday August
20
2013
City Council Meeting
7:30 PM
Tuesday August
27
2013
Zoning & Planning Commission
6:30 PM
City
Council
Schedule - 2013
Monday
September
2
2013
Labor Day
City Hall Closed
Tuesday
September
3
2013
HRA Meeting
7:20 PM
Tuesday
September
3
2013
City Council Meeting
7:30 PM
Tuesday
September
10
2013
City Council Work Session
6:30 PM
Monday
Septembe,
2013
Park Board - Council Chambers
6:30 PM
Tuesday
September
17
2013
City Council Meeting
7:30 PM
Tuesday
September
24
2013
Zoning & Planning Commission
6:30 PM
Tuesday
October
1
2013
HRA Meeting
7:20 PM
Tuesday
October
1
2013
City Council Meeting
7:30 PM
Tuesday
October
8
2013
City Council Work Session
6:30 PM
Tuesday
October
15
2013
City Council Meeting
7:30 PM
londay
October
2013
Park and - Council Chambers
Tuesday
October
22
2013
City Council Work Session
6:30 PM
Tuesday
October
29
2013
Zoning & Planning Commission
6:30 PM
Monday
November
4
2013
HRA Meeting
7:20 PM
Monday
November
4
2013
City Council Meeting
7:30 PM
Tuesday
November
5
2013
Election Day
Monday
November
11
2013
Veteran's Day "Holiday"
City Hall Closed
Tuesday
November
12
2013
City Council Work Session
7:30 PM
;or►day
overnbei
18
2013
Park Board - Louricu �- gibers
6:30 PNS
Tuesday
November
19
2013
City Council Meeting
7:30 PM
Tuesday
November
26
2013
Zoning & Planning Commission
6:30 PM
Thursday
November
28
2013
Thanksgiving Day
City Hall Closed
Friday
November
29
2013
Thanksgiving Friday
City Hall Closed
Tuesday
December
3
2013
HRA Meeting
7:20 PM
Tuesday
December
3
2013
City Council Meeting
7:30 PM
Tuesday
December
10
2013
City Council Work Session
6:30 PM
Monday
December
2013
Park Board - Council Chambers
6.311 PM
Tuesday
December
17
2013
City Council Meeting
7:30 PM
Tuesday
December
24
2013
Holiday
City Hall Closed
Wednesday
December
25
2013
Holiday
City Hall Closed
Thursday
December
26
2013
Zoning & Planning Commission
6:30 PM