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CR 2012-149 Adopt Resolution Amending Legislative Policy 8-D, Solid Waste Collection ProceduresG\TY OF -cm H 0 P K I N 5 December 13, 2012 Council Report 2012-149 Adopt Resolution Amending Legislative Policy #8-D, Solid Waste Collection Procedures Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2012-095, resolution amending Legislative Policy #8-D, Solid Waste Collection Procedures. Overview. Solid Waste Collection Procedures was last revised March 18, 1997. Since then many changes have been made to our Solid Waste Collection Policies, Programs and Procedures. For these reasons PW staff made the decision to revise Policy 8-D to reflect current practice and the changes that have evolved since the last revision. This proposed policy change was discussed at the November 13 City Council worksession. Primary Issues to Consider. • Summary of proposed revision Supporting information. • Resolution 2012-095 • Policy 8-D, with revisions shown Steven J. Stadler, Public Works Director Financial Impact: $ Budgeted: Y/N N Source: Related Documents (CIP, ERP, etc.): Notes: Council Report 2012-149 Page 2 Primary Issues to Consider. • Summary of proposed revision Summary of major changes include- - recycling collection every other week and other changes reflecting the single single -stream recycling program - acceptable recycling program plastics containers - fees by Council resolution for bulk drop-off program - changes reflecting the Tuesday brush pickup day - compostable bag requirement for yard waste - street leaf pickup program change making it a violation of City Code 615 if leaves are placed in the street too early CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2012-095 RESOLUTION APPROVING AMENDMENTS TO LEGISLATIVE POLICY #8D — SOLID WASTE COLLECTION PROCEDURES WHEREAS, the City provides a variety of solid waste collection programs for the public's use, and WHEREAS, some of these programs and associated procedures have changed over the past several years: to reflect industry standards, to improve customer convenience, in response to recycling markets and our recycling collection contract, and for budgetary reasons, and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota that Legislative Policy #8D — Solid Waste Collection Procedures is hereby amended to reflect current practice and evolved program changes. Adopted by the City Council of the City of Hopkins this 18th day of December 2012 Eugene J. Maxwell, Mayor ATTEST: Kris Luedke, City Clerk CHAPTER VII LEGISLATIVE POLICY #8-D SOLID WASTE COLLECTION PROCEDURES 1. PURPOSE 1.01 To outline policies regarding all solid waste collection methods and administrative procedures. 2. REFUSE COLLECTION 2.01 Residential refuse collection in the City service area is provided by the City for a fee established by Council Resolution, on a once a week basis with an automated system using containers provided by the city. 2.02 The general location for containers in areas without alleys is in the street boulevard one (1) to three (3) feet behind the curb line with handle positioned away from the street (arrows toward truck). 2.03 When alleys are present, and conditions allow, containers are to be located in the alley. The proper container location is one (1) to three (3) feet behind the alley edge line with the handle away from the alley. 2.04 The container should be placed a minimum of four (4) feet from any building or other obstacle and a minimum of four (4) feet from any other container. 2.05 The Public Works Department reserves the right to designate location of containers to maintain an efficient pattern of collection and/or allow safe operations. 2.06 Cans in alley locations that require trucks to be backed will only be collected from the street side of the residence. 2.07 Automated refuse truck operators DO NOT leave the vehicle to move cans or put extra bags into cans. 2.08 Containers accessibility is the responsibility of the resident. This includes snow removal to allow pick up during the winter months. Special care should be taken to place the containers where a vehicle will not block pick up. 2.09 The container may remain at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. Containers can remain out at the pick up site continuously only by approval of the Public Works Department. 2.10 Containers will be stenciled with the home address for identification. 2.11 The resident is responsible for cleaning the container and any repairs caused by negligence. 2.12 The City will repair damage caused by collection equipment or conditions beyond the resident's control. Residents may be charged for repairs or lost containers if negligence is determined by the Public Works Dept. (subject to City Manager review). 2.13 Items not accepted in the container include but are not limited to; tires, junk Deleted: No cars, car parts, waste oil, paint products, lead batteries, all household batteries (i.e. nickel cadmium batteries, mercury batteries, button batteries etc.), brush, yard waste, leaves, fluorescent tubes, metal barrels or drums, major appliances, and or,hazardous wastes. In addition to these items, any Deleted: and material banned from disposal through the Minnesota Waste Management Act will not be accepted inside the container. 2.14 Only refuse which is contained within the refuse container(s) will be collected. If the resident is present when the container is being collected, extra refuse equal to two (2) additional containers full, placed in the container by the resident, will be accepted for an extra charge based on the size of the container at the property. Fees are set by Council resolution. 2.15 Collection will be performed weekly. In the event of a holiday during the collection schedule, in most cases normal collection for the balance of the holiday week will be one day later. However, because of the two day Thanksgiving Holiday, refuse collection for residents in Thursday's route, during this holiday, will be collected one day early, on Wednesday. 2.16 Refuse containers must be set out by 6:00 a.m. of the collection day or the night before. 2.17 The City provides a choice of three different container sizes; 30 gallon, 60 gallon and 90 gallon. Containers selected by residents must be large enough to contain the household refuse generated each week. The city reserves the right to designate container size if necessary in cases where refuse is found to overflow the container or accumulate on the property. Multiple container requests which equal a larger single size container will not be allowed. 2.18 Extra refuse containers for weekly pick up (City Service Area) are available at an additional monthly charge for each container. 2.19 Lids must be closed (not flopped back). All refuse must be confined to inside the container and not protruding. Protrusion of refuse out of the container is unsanitary and reason for non -collection. 2.20 Changes in number of containers and container sizes are limited to one change for each three month period. 2.21 Each occupied Residential Dwelling Unit is required to have refuse services provided by the city and to pay for that service. 3. EXTRA REFUSE SERVICES 3.01 Carry out service a. Available (City Service Area) at an additional monthly charge to disabled residents only (Doctor letter required J. b. The resident must use a city supplied container and have it in an outside location that is accessible. 3.02 Call Back Service a. If time allows and under special circumstances, the city may offer to return to a property on a day other than their regular refuse day for an additional pick up of refuse. An additional fee will be charged for this service. Fees are established by Council Resolution. 3.04 Special Bulk Item Pick-up (City Service Area). a. Conducted weekly (Thursdays) during the year on a call-in basis ONLY. Call before 2:00 pm on Wednesday for collection on Thursdays. b. The pick-up charges are established by council resolution and are based on a per stop and/or bulk item charge schedule. For loose volume material the fee is based on each 3/4 cubic yard of material set out for pick-up. C. Items accepted are those too large for normal refuse container pick up and MUST be liftable by 2 men. maximum item size 4'X 6'. d. Place all items at normal refuse collection site. All small items MUST be boxed or bagged. e. Keep all items at least four (4) feet from your refuse container. f. See section 3.06, for items NOT accepted. Major appliances are accepted through this service. g. BULK ITEM DEFINITION: Bulk items include furniture, sofas, stuffed chairs, mattresses, box springs, carpets, major appliances (excluding gas refrigerators and gas air conditioners), etc. 3.05 Bulk Item Drop Off (City Service Area) a. A drop off for bulk items will be conducted at a_clty designated _ _ _ Deleted: free location twice a year.- Fees are established by Council Resolution b. Material brought by residents to the site will be collected in 30 cu. yd. roll off containers (licenses will be checked to establish residency). C. Amount not to exceed three (3) cubic yards [approx. one (1) pick-up truck load] per household. d. See section 3.06 for items NOT accepted. 3.06 Items NOT included in these extra pick up services. a. Hazardous Wastes; should betaken to q Hennepin County Drop Off Deletedthe Facility, Call Hennepin County for more information. Deleted: Transfer Station b. Other items not accepted include, but are not limited to; brush, yard waste, leaves, tires, junk cars, waste oil, paint products, car (lead) batteries, fluorescent bulbs, HID lamp bulbs, mercury switches, thermostats, button (mercury type) batteries, nickel cadmium batteries, gas air conditioners and refrigerators, and metal barrels or drums. C. BRUSH ... No brush. Keep brush separate from items set out during these scheduled bulk item pick ups and do not bring brush to the bulk item drop off. See Section 4.02 and 4.03 for more information on brush disposal. d. YARD WASTE ... No Yard waste/leaves are accepted as part of these scheduled bulk item pick ups and do not bring yard waste to the bulk item drop off. See Section 4.03 and 4.04 for more information on Yard Waste disposal. 4. _SPECIAL COLLECTIONS 4.01 RECYCLING a. Curbside/Alleyway Collection The City provides contracted curbside/alleyway_Singd_Stl cam _ recycling collection every other week -to residents within the City Deleted: collection Service Area and by special contract.. Deleted: , as an extra refuse Recycle materials collected are; newspapers; cereal, cake, service. cracker, and chip cartons; metal food and beverage containers (aluminum, bimetal, "tin" cans); glass jars and bottles (any color); Plastic containers # 1 throh.#7� excluding those Deleted: bottles with a neck i that previously contained motor oil or hazardous materials, )HDPE and PET) Q Cr. _ 0 4. 5. 7. 91 mixed paper; and corrugated cardboard. Refer to current ,,' Deleted: on contract language for the most up to date information on ' '`�v'' Delated S materials collected. Deleted, not All r;pcycle materials are to heplaced in the single stream cart, Deleted: until and then -the cart should be_placed, at the designated curb or it 'tit Deleted following week. alley location_, Corrugated Cardboard 11hol do(-, li< i ilt into the °,Deleted: ; Plastic types other than single stream cart should be JJattenedinto 3'X3' pieces, bundled , l those outlined above with string and placed next to the single stream cart -------- II ' In most cases, recycling containers are to be placed at the In Deleted: gray cardboard (paper jipinial rc.fusc container site, at least four (4) feet from the refuse board), container. The Public Works Department reserves the right to II designate location of recycling containers to maintain an -- Deleted: include newspapers, efficient pattern of collection and/or allow safe operations. \ , metal food cans, glass jars ad Recycle materials must be set out by 6:00 a.m. every other�week- `;++ on the same day as regular refuse. The container may remain ;+ at the pick up location only on the pick up day or until it is collected if normal pick up is delayed. A calendar with recycle weeks designated will be sent to residential refuse customers l+ annually, tf Call back service is available, provided that the recyclableslit Ito were set out by 6:00 a.m., properly prepared and placed into Ito the acceptable container, Missed collections called into the Contractor by 12:00 p.m. on the day following pick-up will have recycle material collected before 12:00 the next day. Missed d` _ collections called in after 12:00 p.m. will, be serviced, at the. earliest possible date. Items not recyclable at this time include but are not limited to, 11 dol __XI window panes, oven proof glass (Pyrex), light bulbs, mirrors,, , `101 paint cans, aerosol cans, building materials,,and any other ;, I',, materials listed in the current recycling collection contract or ;,' defined by the MPCA as being non -recyclable., _10,°ot'' Refer to collection contract for the most up to date information;,',; o regarding materials accepted. I 1 , "I, „, " Deleted: R Deleted: _ Deleted: to be separated into three basic categories, and prepared as described below. Place all of your recycle materials from Category 1 together in the bottom of your recycling container or in a brown paper bag Bag or bundle all materials from category 2 and 3 separately Deleted: them Deleted: or place them next to your recycling container if you have one.¶ A. CATEGORY 1 : CONTAINERS¶ Aluminum cans, Bi -metal beverage cans, Steel food cans - rinse clean.$ Glass jars & bottles - All colors (do not break glass) - rinse clean.¶ All HDPE & PET type plastic bottles with a neck, except those that previously contained motor oil or hazardous material - rinse and remove caps.$ Co -mingle above materials and place in paper bag or in an acceptable recycling container then place at the designated curb or alley location.¶ B. CATEGORY 2: BAGGED OR BUNDLED MATERIALS¶ Newsprint -Bag or bundle Deleted: Deleted: F Deleted: Deleted: recycling container. Small pieces may be includE[ Deleted: normal refuse ,,' Deleted: on Recycling Drop Off Center ' '`�v'' Delated S 1. The City provides a fee recycling drop off center as an extra Deleted, not service. The drop off is available to all residents and small Deleted: until businesses of Hopkins. it 'tit Deleted following week. 2. The drop off center is located at the City of Minnetonka's °,Deleted: ; Plastic types other than Operations and Maintenance Facility at 11522 Minnetonka , l those outlined above Boulevard. l Deleted: milk cartons 3. Residents/businesses may drop off recyclable items 24 hours a Deleted: gray cardboard (paper day. The items accepted at the drop off are the some as those board), c0ectedcurbslde1alle de -- — --= S1— s - Deleted: which are not outlined in �section4.01. Materials are to be d foll prepared as follows: p {� -- Deleted: include newspapers, \ , metal food cans, glass jars ad Formatted: Indent: Left: 0" Deleted: 4. 1 Glass ars and bottles– Rinse to remove remainin food t A. Newspapers- Place J, -- - - - - - - -----------------------g----------- substances. Remove lids and rings. Labels do not need to be -,, in brown paper bag or bundle with twine.¶ removed. • _ _ , Formatted: Indent: Left: 1" 2 Metal Food Cans – Rinse to remove remaining food substances. –t--------- ----- - ,' Deleted: B. It is not necessaryto remove labels or flatten cans. -----...------. '.` ''Deleted: Avoid breakage. 1 3 Corrugated Cardboard__ Flatten and (-i it into 3' X ?' rieces. - -•- - - - - - -, separate by talar. J _ - 4x Plastic – Rinse to remove remaining food/detergent substances. - „ Deleted: C. J Labels do not need to be removed. Flatten. Formatted: Indent Left: 0.5" Plastic caps do not need to be removed. ; ` Deleted: D. Cereal, Cake, Chip and Cracker boxes. Remove food and liner, Deleted: gown flatten box. " Formatted: Indent: Left: 1" ................................... - - - - - - - - - - - - - - - - - - - - - - - - - -,- - - - - - - - ¢, Refer to collection contract for the most up to date information _ ` , Deleted E regarding materials accepted. _ ;, Deleted: F. Magazines -- Only Loose, shiny, glossy magazines 4.02 crush -------p------------------------- Pickup -----------------------------•` , ,` and catalogs are accepted. DO NOT bag, bundle or tie. $ 10 Formatted: Indent Left 1" d a City provides brush pick up_free_(Cityn _Service Area ONLY) oa_call , Deleted G. _The in basis fora desiated period of time in the sgrin and one Tuesday gn Deleted `— Place in some container as magazines and catalogs i by P, her- VNo k �friff. Du in the fal Dates are ��+�nr r� rin all other a----- - ..._... Tuesdays.a fee perpick-up is charged. Fees are established by ;` Deleted: H. 1 Council Resolution. ,' Deleted: 4.02 b BRUSH DEFINITION: -Tree-limbs and branches up to a maximum of -6 _ _ Formatted: Indent: Left: 0.5° inch diameter and 1oot length...includes twigs and—other—tree parts 5 f Deleted: a. within size definition. Deletes: from mid-April ihro c, -------- Brush is picked up from the boulevard side of the residence ONLY due_ ------------------------------ Deleted: Fridays to height restrictions for equipment in alleys. Deleted: b. d _ _ _Brush must be stacked -on the boulevard in a neat pile, parallel to the Deleted: 20 street. Small twigs can be placed in cardboard boxes, but not in Deleted: c. plastic bags. Keep brush far enough away from containers (4 feet) to Deleted: d. allow regular automated refuse pick up. Keep brush at least 5 feet Deleted: e. away from utility poles and parked cars. Do not pile brush under trees Deleted: Friday and shrubs, behind fences or under overhead wires. Deleted: Thursday e _Norma_lly, brush pickup is completed every Tuesday except for _ _ _ _ _ - _ I Deleted: Friday holidays and during unusual conditions such as snow storms. Y 9 refuse f. Calls are taken through Monday before 2:00 p.m. for scheduled _ick _ p -Feted: your J g. up that Tuesday. State Law prohibits mixing brush in the same container with regular - - e household waste. DO NOT put brush inouryrefu�se container. Deleted:¶ Deleted: ¶ h. Only brush which is generated on Hopkins properties will be picked up. Brush from land clearin9 operations will not be accepted (Formatted: Indent: Left: 0.5" Deleted: a 4.03 Brush—and—Yard Waste -Drop_ Off _ - - Deleted: from mid-May taro =8 Deleted: on a. The city provides_free Brush and Yard Waste drop off site ,The site is Deleted: y evenings from 2 open Monday, .Wednesda and turday, The site is located at Deleted: on 3100 Hopkins Crossroads. Dates and hours of operation are ;,, Deleted: S determined by Public Works staff. Deleted: s Deleted: from 9:00 a.m. 300 p m. b. All material brought to the site must be separated according to brush and yard waste definitions in sections 4.02 and 4.04 and all material must have been generated within the city of Hopkins boundaries. _..� C. Materials will not be accepted from lawn services. Formatted: Indent: First line: 0.5-. 4.04 Spring/Summer Yard Waste Program a. The City provides a free Yard Waste Pick Up (City Service Area) for a '- - " Formatted: Indent: Left: 0.5" designated period of time in the Spring, Dates are determined by _ - ; Deleted: in the Spring from the Public Works Staff.third _...--._ Monday in April through the l second Friday in May. b. A per bag fee is charged during the non -free pick-up period, will � - - Deleted. s from the third Monday be collected by the sale of yard waste stickers. Yard Waste Stickers in May through the end of ,must be affixed to each bag as payment for pick up during this time September. period. Stickers may be obtained by stopping at City Hall or Public Deleted` ---------- Works. They may also be obtained by calling Public Works, and Deletes will be sold and ordering a minimum of ten stickers which will be. mailed outand the {°Nates'• chargesplaced On the utility bill. Deleted: requesting that they be C. Yard Waste is picked up with a rear load refuse truck by a City crew Deleted: , on the same day as regular refuse pick-up in the city service area. Deleted: cast d. YARD WASTE DEFINITION: Leaves (with twig stems no longer than 4 inches), grass clippings and similar garden waste will be accepted. Items not accepted include: No animal feces (please clean up after pets before raking your lawn), branches, vines, long twigs, sod waste, shrub clippings, and no garden products such as melons, pumpkin, squash, potatoes, apples, tomatoes, etc. Place unused garden products, such as these, into your regular refuse container. e. Yard Waste must be placed in compostable bacas that meet the ASTM D6400 standar s,or in a 30 gallon or smaller container (maximum Deleted: bagged weight -40 lbs) and placed at the normal refuse container collection Deleted: maximum Size bag -55 site the same day as scheduled refuse pick up.. Keep Yard Waste go Ion; materials far enough away (4 feet) to allow regular automated pick up. f. State Law prohibits mixing yard waste in the same container with regular household waste. DO NOT put yard waste in your refuse container. 4.05 Fall Leaf/Yard Waste Collection A___Area 1 - Belgrove, Hobby Acres, Park Ridge, Interlachen Park 1 The City provides street pick-up of leaves/yard waste in the Belgrove Formatted: Indent: Left: 0.5" Hobby Acres, Park Ridge, and Interlachen Park areas using front-end Deleted: a. loaders and dump trucks. This is done because of: the amount and type of trees in these areas; the cooperation of the neighborhood associations; and the cost savings to the City due to the large _ concentrations of leaves in these areas. Residents of these areas are Deleted: Pick-up in these areas areencouraged to lace all leaves at the curb area and avoid bagging lost eekinOctobenerally uledforThe g p gg g � last week in October � due to this clean-up procedure. Leaves may not be placed in the The city provides free, bagged - leaf/yard waste pick up -in -the fall for •- - - - - _:. street until the day before the street pick up. Placing leaves in the street prior to one day before pick up is a violation of City Code 615.02 and 800.07. street pick up takes place. for the Free Fall Bagged Leaf(Yard 2 Residents in these areas are charged a per bag fee for bags - Deleted: b. generated in the fall., Stickers will be sold and must be affixed to each , _ - Deleted: through the second bag as payment for pick up during this time period. Stickers may be Lebed: during the month of week of November. will be sold and must be affixed to each bag as payment for pick up ;; October only. obtained by stopping at City Hall or Public Works. They may also be during this time period. Stickers may be obtained by stopping at City obtained by calling Public Works, and ordering a minimum of ten stickers which will _ be mailed out, and the charge placed on the utility -- - - -- - - - Deleted. requesting that they bill. Deleted: cost 3 Yard Waste must be placed in compostable bags that meet the ASTM _ _ - Deleted: c. D64 Standards"or in a 30 gallon or smaller container ( maximum _ - ( Deleted: bagged weight -40 lbs) and placed at the normal refuse container collection ted: maximum size bag ss site_ih: sa rie day as scheduled iefuse pickup. Keep Yard Waste gallon; � materials far enough away (4 feet) to allow regular automated pick Deleted: c. up 4, State Law prohibits mixing yard waste in the same container with --- _ - Deleted: d. regular household waste. DO NOT put yard waste in your refuse container. 5 Residents in these neighborhoods who live on 5th Ave N., Minnetonka - Formatted:. superscript Mills Road Washington Ave N County Roads 73 and 5, and Blake Road will receive free bag pick up as defined in 4.05 B. Area 2 - All other areas of the City Service Area. This is due to County restrictions and high traffic levels. Area 2 ;All other areas of the City Service Area, _ _ _ _ -_ ` _ ' DDeell�: 1 _,... The city provides free, bagged - leaf/yard waste pick up -in -the fall for •- - - - - _:. i Formatted: Indent: Left: O.s", Hanging: 0.5" J all residential refuse customers who do not live in the areas where street pick up takes place. for the Free Fall Bagged Leaf(Yard Deli` a' ,=Dates Waste Pick Up are determined by Public Woks staff. Deleted: Fall 2„ A per bag fee is charged during the non -free pick-up period_, Stickers •. Lebed: during the month of will be sold and must be affixed to each bag as payment for pick up ;; October only. during this time period. Stickers may be obtained by stopping at City Formatted: Indent: Left: O.s" Hall or Public Works. They may also be obtained by calling Public b .......... _ Works, and requesting that they be mailed out, and the cost placed Deleted through the second week of November on the utility bill. .......... 3, Yard Waste Definition: See section 4.04 d. - Formatted: Indent. First line o s 4, Leaves must be bagged in compostable hays that meet the ASTM Deleted: c. D6400 standar s, or in a 30 gallon or smaller container (maximum Formatted: Indent: Left: o.s" weight -40 lbs) and placed at the normal refuse container collection Deleted all. site (leaf/yard waste bags, etc., must be a minimum of 4 feet from the Deleted: maximum size bag -55 refuse container). gallon; 5 Weather conditions may delay the pick up and/or cause changes in Deleted: e. the scheduling. All efforts will be made to complete the pick up as scheduled. Yard Waste is picked up with a rear load refuse truck by a City crew Deleted: f. on the same day as regular refuse pick-up in the defined area. C, YARD WASTE DEFINITION: See Section 4.04 d. Deleted: g. Yard Waste must be bagged in compostable bags that meet the Deleted: h. . ASI N1 D61100 Slondatds or in a 30 gallon or smaller container Formatted: Indent: Left: o.s^ (,maximum weight -40 lbs) and placed at the normal refuse container _- Deleted: maximum size bag -55 collection site tl-)e <<amc day cis scheduled refuse jDick up. Keep Yard gallon; Waste materials far enough away (4 feet) to allow regular automated pick up. �x State Law prohibits mixing yard waste in the same container with Deleted: . regular household waste. DO NOT put yard waste in your refuse container. 4.06 Christmas Tree Pick up g The City provides, pick up of Christmas Trees for residential refuse customers - Deleted a free for a designated period of time in January. After the designated - i, Deleted: City wide) period expires residents must call in to schedule a brush pick up for a Deleted: as a general budgeted Christmas Tree and will be charged a fee. expense. Established 8/18/87 Revised 5/1/95 3/18/97 Revised IO/22L2 • - - - - - - - - - ".. Formatted: Font: 8 pt