CR2013-020 Approve Engineering Services Agreement - Downtown Parking Study0 nG4TY Op
February 13, 2013 NOPKINS_ Council Report 2013-020
Approve Engineering Services Agreement — Downtown Parking Study
Proposed Action
Staff recommends adoption of the following motion: Move that Council approve the selection of
Walker Parking Consultants for a Hopkins Downtown Parking Study and authorize the City
Manager to execute the professional services agreement in the amount of $28,000.
Overview
City staff would like to contract with Walker Parking Consultants to prepare a downtown parking
study that would gauge the current parking situation, look at future needs using two different
development scenarios and develop a plan for meeting those needs.
The current downtown parking system is not broken. However, it is beginning to be stressed in
regards to meeting long-term parking needs/permit parking with short-term, convenience
parking. The impact of the additional postal employee parking coupled with the upcoming new
demand.from the Hennepin County offices in the Wells Fargo Building will be felt. Additionally,
accommodating the cumulative parking demand from the Gallery Flats project, MarketPlace &
Main retail build -out, a future Block 64 redevelopment and the Downtown LRT station will, no
doubt, require changes to our system. Staff feels now is a good time to take a comprehensive
look at our parking system and be proactive in planning for future needs.
Walker Consultants is a nationally renowned consultant specializing in parking. They have a
local office and many local government and private clients. The proposed scope of Walker's
services is divided into four tasks that would be undertaken with separate authorizations from
the city -- see attached proposal for details on each task. The total cost of all four tasks is
$28,000 - Task 1 being $16,000. The project would be funded via the parking fund — special
revenue fund 214. The cash balance in this fund is currently $229,388.
Primary Issues to Consider
• Scope of the parking study
Supporting Information
• Parking Study Agreement
Steven J. Stadler, Public Works Director
Financial Impact: $ 28,000. Budgeted: No Source: Parking fund - 214
Related Documents (CIP, ERP, etc.):
Notes:
Council Report 2013-020
Page 2
Primary Issues to Consider
• Scope of the parking study
Task 1: parking supply/demand and shared use analysis including projected
parking demand based on two development scenarios
Task 2: alternatives analysis — alternatives to meet projected deficiencies,
including probable costs
Tasks 3 + 4: Prepare a draft report, meet with city incorporate review
comments and prepare final report, including one formal meeting to present
report and plan
WALKER 1660 South Highway 100, Suite 424
PARKING CONSULTANTS Minneapolis, MN 55416
Office: 952595.9116
Fax: 952,595.9518
www.walkerparking.com
December 18, 2012
Revised January 25, 2013
Mr. Steven J. Stadler, P.E.
Public Works Director
City of Hopkins
1 110 Excelsior Boulevard
Hopkins, MN 55343
Re: Proposal for Parking Needs Assessment Study Services
Hopkins, Minnesota
Dear Mr. Stadler:
Walker Parking Consultants is pleased to provide this proposal for assisting the City of
Hopkins and its downtown community in evaluating current and future parking in
downtown Hopkins. We suggest completing Task 1 to determine a benchmark for the city
before proceeding with Task 2, the Alternative Analysis. We welcome your review of this
draft proposal and are ready to answer any questions you may have.
PROJECT UNDERSTANDING
BACKGROUND
The City of Hopkins, like most other Midwestern cities, has been and continues to be
challenged by the never-ending pressures of maintaining a viable downtown core.
As more businesses locate downtown, the Southwest LRT comes to fruition, development
projects come online, and program changes take hold, adequate parking supply must
be present to support the newly created parking demand. The parking supply must
balance the new demand with the demand of current downtown parking generators,
such as Hopkins Cinema 6, and the Hopkins Center for the Arts. For example, adequate
parking for daytime event attendees must be available in appropriate locations while not
adversely disrupting other downtown parking needs. Failing to address these varied
parking demands in downtown can seriously dampen future downtown growth.
It is important to develop a plan that will provide you with recommendations for meeting
current and future downtown parking needs answering key questions such as:
• Is our current downtown parking supply sufficient?
• If not, what immediate adjustments are necessary?
• Is additional downtown parking needed in the near future (one to two years)?
• What will be needed long term?
WALKER Mr. Steven Stadler
2013
PARKING CONSULTANTS January 25, Page ge 2
2
• If additional downtown parking is needed...
o How many spaces will be needed?
o When will the spaces need to be added?
o Where should the spaces be located?
o How much will the new spaces cost?
• Will there be opportunities to reduce the number of additional parking spaces
needed through sharing opportunities?
• Are there opportunities to utilize private parking spaces instead of adding more
public parking?
• Are there potential opportunities to lessen future parking demand through
strategies such as ride sharing?
• How do you direct parkers to available facilities?
Gaining clear answers to these and other parking -related questions will enable Walker
Parking Consultants to develop a plan for addressing the downtown's current and future
parking needs. This plan will help you make informed and cost-effective decisions about
your parking system as you continue to have positive growth in downtown Hopkins.
PROJECT APPROACH
A Parking Needs Assessment is needed to measure the current and future capabilities and
needs for downtown parking and to develop a plan and recommendations for meeting
those needs. Walker proposes that the Needs Assessment include specific tasks including
the following:
• Task I - Parking Supply/Demand and Shared -Use Analyses
• Task II - Alternatives Analysis
• Task III - Plan Development
• Task IV - Report and Plan Presentation
Following are summary descriptions of each task. A detailed description of the work that
will be performed in each task is included in the Scope of Services section.
TASK I -PARKING SUPPLY/DEMAND AND SHARED -USE ANALYSES
This task measures the current downtown parking supply and uses gathered data to
project future downtown parking needs. We will work closely with City Officials and
selected downtown business leaders to identify near and longer-term proposed
development projects and potential business and/or job relocations to downtown. We
will use this information to model future parking needs over time -horizons mutually agreed
upon. Utilizing city interns for data gathering, we will conduct a field survey of downtown
parking including public and private, on- and off-street parking spaces. With this
information, we will identify current areas within downtown, if any, that are experiencing
problems with parking availability. If any are identified, we will develop
recommendations to mitigate the problem or problems. Areas within the downtown that
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Mr. Steven Stadler
WALKER January 25, 2013
PARKING CONSULTANTS
Page 3
provide opportunities for potential parking sharing will be identified and
recommendations developed, if appropriate.
Downtown key -stakeholder input will be important to this project. During this task, we will
interview key downtown businesses and leaders to gain their valuable input,
understanding, and insight regarding downtown parking. Our work in this first task will
culminate with a Task I memorandum that will include our findings, conclusions, and
recommendations. If the City desires, we can present the memorandum to key
downtown stakeholders before moving on to Task II.
TASK 11- ALTERNATIVES ANALYSIS
After clear "snapshots" of current and future parking conditions are developed, we will
evaluate various methods for meeting defined parking needs. Parking Management,
surface parking, and structured parking strategies will be included in the evaluation. We
will assemble the most viable alternatives and discuss them with you with the purpose
of the discussion being to develop the final group of strategies to address current and
future parking needs. Opinions of the probable costs for constructing additional parking
will be developed. A Task II memorandum will be prepared and, if the City desires,
presented to key downtown stakeholders.
TASK III - PLAN DEVELOPMENT
Using the data we gathered from the field, information we obtained from the City and
key downtown stakeholders, and the results of our various analyses, we will prepare a
report that will contain our findings, conclusions, and recommendations for addressing
current and future parking needs. Our recommendations will fall within specific time -
horizons that we will have developed with you.
TASK IV -REPORT AND PLAN PRESENTATION
In addition to preparing the report, we will develop presentation materials and the
presentation itself and present the plan and recommendations to City Officials and key
downtown stakeholders.
SCOPE OF SERVICES
TASK 1- PARKING SUPPLY/DEMAND AND SHARED -USE ANALYSES
1. Meet with the City and appropriate representatives to confirm study objectives,
study area and parking analysis zones, and review the proposed work plan,
schedule, and data gathering requirements. During this meeting, we will identify
and discuss current and future events that will impact parking in the
downtown, such as, proposed future development projects, job relocations
to downtown, the Southwest LRT, and anticipated new and relocated businesses
to downtown. We will also develop a list of key downtown businesses or leaders
to be interviewed by Walker to confirm future downtown plans and to gain
additional insight into downtown parking.
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WALKER Mr. Steven Stadler
PARKING CONSULTANTS January 25, 2013
Page 4
2. From the City, obtain and review existing pertinent reports, studies, and statistical
data regarding the study area. This will include, but not be limited to, City Master
Planning documents and parking system inventory records and usage.
3. Obtain from the City amount and depth of available current land use data. If
certain land use, data is unavailable or in unusable format, we will provide
information to the City for assembly of remaining detailed land use information
by block, building, or parcel using personnel supplied by the City and in a format
compatible with Walker Parking Consultants' data templates.
4. Collect/confirm existing on -street and off-street public and private parking
supplies within the proposed study area.
5. Conduct parking occupancy counts (one mid-morning count and one mid-
afternoon count) of parking spaces within the study area to document the
pattern of parking utilization. This task will be by City personnel.
6. Analyze the field survey data and present it in tabular and graphic form. Using this
data, our previous experience with data of this nature, and published secondary
data, we will revise and/or adjust parking demand ratios for each land use
category.
7. Calculate and compare the current parking demand with the current parking
supply. Areas where parking deficits are present will be identified, as will those
areas with parking surpluses.
8. Determine future parking demand in the study area under up to two
development scenarios prepared by the City. The scenarios may include
committed development that reflects projects that are under construction or
expected to be constructed in the near future (one to three years), and
proposed development that reflects projects likely to occur within four to seven
years. Other factors can be accounted for in the projections such as job and
business relocations to downtown. These horizons can be adjusted to more
closely reflect local conditions, if necessary.
9. Identify the areas with projected parking deficiencies that will likely require
expansion of the parking supply.
10. Compare the parking supply with projected future demand to determine the
impact each of the development scenarios will have on area parking conditions.
11. Identify existing public and private parking facilities and their supply in the study
area that have an opportunity for shared parking.
12. Graphically illustrate the future parking supply/demand findings for each study
zone and the entire study area. Develop accompanying charts and tables
summarizing collected data.
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Mr. Steven Stadler
WALKER January 25, 2013
PARKING CONSULTANTS Page 5
13. Summarize the current and future parking supply/demand findings and
conclusions in a Task I memorandum and submit to the City for review.
Task I includes one meeting with the City.
TASK II - ALTERNATIVES ANALYSIS
14. Evaluate modifications to the existing parking systems within the study area to
resolve parking deficiencies. These may include increasing the number of spaces
through re- striping and efficiency improvement in existing on/off-street facilities,
parking assignment modifications, expanding surface lots, etc. For re -striping of
parking facilities, we will provide estimates of parking gain without developing
detailed parking layouts.
15. With the City, discuss and establish qualitative criteria to evaluate various sites for
parking expansion. The criteria may include, but not be limited to, location,
vehicular access, traffic impact, future versatility, and compatibility with City and
downtown future plans.
16. Identify alternative sites for future surface parking lots or multilevel parking
facilities. Rank the alternative sites based on the criteria developed by the City.
17. Prepare a site plan that will identify the location of each parking alternative.
Included with the plan will be information for each alternative including
anticipated number of spaces, and an opinion of the probable costs for
constructing the additional spaces.
18. Evaluate event parking adequacy during weekday and weekend conditions. In
collaboration with City representatives, prepare event parking recommendations
that address potential deficits during peak conditions.
19. Evaluate potential signage to direct patrons to parking facilities.
20. Meet with the City to review and discuss the parking alternatives and select the
preferred alternatives that best meet the needs of downtown.
21. Summarize and submit to the City the preferred alternatives in a Task #2
memorandum. Included in this memorandum will be discussions about the
advantages and disadvantages of each preferred alternative and preliminary
conceptual estimates of the probable costs for constructing each alternative.
Task II includes one formal meeting with the City.
TASK III - PLAN DEVELOPMENT
22. Finalize recommendations based upon the study results and input from the City.
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WALKERMr. Steven Stadler
PARKING CONSULTANTS January 25, 3
Page
6
23. Prepare and provide a draft report and plan incorporating review comments
that we gathered during the course of the study. The report will include study
data, findings, conclusions, and recommendations presented in detail by task,
and in an overall executive summary. The report will also include discussions
about key parking issues related to analysis of the data gathered, a site plan
parking expansion alternatives, and preliminary conceptual estimates of the
probable costs for constructing the alternatives. We will provide you with an
electronic copy of the report in PDF format.
24. Meet with the City to review and discuss the draft report and plan. Task III
includes one formal meeting with the City.
TASK IV - REPORT AND PLAN PRESENTATION
25. Prepare the final report and plan incorporating the comments received during
the draft report review meeting. We will provide you with an electronic copy of
the report in PDF.
OPTIONAL SERVICES (NOT INCLUDED)
26. Prepare a public presentation which will present the findings, conclusions, and
recommendations contained in the final report and plan.
27. Present the report and plan, one time, in a forum identified by the City. Task 1V
includes one formal meeting to present the report and plan.
STUDY AREA
The study area includes approximately Excelsior Boulevard to lst Street North and 13th
Avenue North to 5th Avenue South. One of the first actions Walker Parking Consultants will
take, when authorized to begin the project, will be to work with you to finalize the study
area boundaries.
SCHEDULE
A study of this size and scope typically requires eight to ten (8 - 10) weeks to complete. In
our kick-off meeting with you, we will present a study schedule, outlined by task, for
discussion and approval. We will also provide you with a list of data needs that we
require before conducting our field survey. Our ability to meet the typical schedule will
be dependent upon the timely response to our information and meeting requests.
PROFESSIONAL FEE
Walker Parking Consultants has carefully considered the approach that we will employ to
gain the information and understanding needed to formulate achievable solutions for
your parking needs. We understand the level of effort that our proposed approach will
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"' Mr. Steven Stadler
WALKER January 25, 2013
PARKING CONSULTANTS
Page 7
require. We propose to provide the services described in this proposal, in accordance
with the attached General Conditions of Agreement, for a lump sum fee as follows:
Task 1 Parking Supple Demand $16,000
Task 2 Alternative Analysis $ 6,000
Task 3 Plan Development $ 4,000
Task 4 Presentation $ 2,000
We will complete each task and receive authorization before proceeding to the next
task.
We thank you for this opportunity and look forward to working with the City of Hopkins.
Please review this proposal and let me know if you have any questions.
Sincerely,
WALKER PARKING CONSULTANTS
Terrence A. Hakkola, P.E.
Vice President
TAH:hha
Enclosures: General Conditions of Agreement for Consulting Services
AUTHORIZATION
Trusting that this meets with your approval, we ask that you sign in the space below to
acknowledge your acceptance of the terms contained herein, and to confirm your
authorization for us to proceed. Please return one signed original of this agreement for our
records.
CITY OF HOPKINS
Accepted by (Signature):
Printed Name:
Title:
Date:
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GENERAL CONDITIONS OF AGREEMENT G '. WALKER
FOR CONSULTING SERVICES PARpr7GCONSUUANTS
PAGE 8 OF 8
SERVICES
Walker Parking Consultants ("WALKER") will provide the CLIENT professional services that are
limited to the work described in the attached letter ("the services"). Any additional services
requested will be provided at our standard hourly rates or for a mutually agreed lump sum fee.
The services are provided solely in accordance with written information and documents
supplied by the CLIENT, and are limited to and furnished solely for the specific use disclosed to
us in writing by the CLIENT. No third -party beneficiary is contemplated. All documents
prepared or provided by WALKER are its instruments of service, and any use for modifications
or extensions of this work, for new projects, or for completion of this project by others without
WALKER's specific written consent will be at CLIENT's sole risk.
PAYMENT FOR SERVICES
WALKER will submit monthly invoices based on work completed plus reimbursable expenses.
Reimbursable expenses will be billed at 1.15 times the cost of travel and living expenses,
purchase or rental of specialized equipment, photographs and renderings, document
reproduction, postage and delivery costs, long distance telephone and facsimile charges,
additional service consultants, and other project related expenses. Payment is due upon
receipt of invoice. If for any reason the CLIENT does not deliver payment to WALKER within
thirty (30) days of date of invoice, WALKER may, at its option, suspend or withhold services. The
CLIENT agrees to pay WALKER a monthly late charge of one and one half percent (1'/2%) per
month of any unpaid balance of the invoice.
STANDARD OF CARE
WALKER will perform the services in accordance with generally accepted standards of the
profession using applicable building codes in effect at time of execution of this Agreement.
WALKER's liability caused by its acts, errors or omissions shall be limited to the fee or $10,000,
whichever is greater.
Any estimates or projections provided by WALKER will be premised in. part upon assumptions
provided by the CLIENT. WALKER will not independently investigate the accuracy of the
assumptions. Because of the inherent uncertainty and probable variation of the assumptions,
actual results will vary from estimated or projected results and such variations may be material.
As such, WALKER makes no warranty or representation, express or implied, as to the accuracy
of the estimates or projections.
PERIOD OF SERVICE
Services shall be complete the earlier of (1) the date when final documents are accepted by
the CLIENT or (2) thirty (30) days after final documents are delivered to the CLIENT.
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