02-19-2013 CCA regular meeting of the Hopkins City Council was held on February 19, 2013, in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings,
Gadd and Halverson. Also, present were staff members Anderson, Elverum, Mornson, Reynolds,
Stadler and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:02 p.m.
II. PRESENTATION
1. Proclamation for Empty Bowls
Mayor Maxwell read the proclamation declaring Tuesday, March 12, 2013 Empty Bowls Day in
Hopkins.
Barb Westmoreland, Empty Bowls Coordinator, and Minnetonka Mayor Terry Schneider,
Community Co -Chairperson, addressed the Council regarding the Empty Bowls project. The public
is invited to attend the event on Tuesday, March 12, 2013 at the Hopkins Center for the Arts with all
proceeds supporting ResourceWest and the ICA food shelf.
III. REPORT
1. Police Annual Report
Chief Reynolds addressed the Council regarding the 2012 Hopkins Police Department Annual
Report. Chief Reynolds gave an overview of yearly crime comparisons, calls for service and reason
for increase attributed to cell phone use and community outreach efforts, medicals, fire rescue
partnership, motor vehicle crashes, crime assessment and planning, positive impacts of newly
formed focus team, overview of funding awards & grants, 2012 traffic enforcement statistics,
parking enforcement and revenue collected, drug task force statistics, alarm call comparison, crime
free multi -housing statistics, nuisance property cases, Juvenile diversion program, Cops & Kids
Fishing, Cops & Kids Shopping & Operation Recess outreach efforts, Youth Academy program,
overview of the Joint Community Police Partnership program and events, Police Reserve Unit and
the Public Safety Chaplin Corps.
Chief Reynolds updated the Council on the year of changes in the Police Department including the
new records management system and dispatch moving to Hennepin County. Chief Reynolds
commended the Police Department staff for their good work during the transition period.
There was Council discussion regarding Operation Recess program, narcotic & firearms statistics,
sector policing and 2013 neighborhood meetings.
Mr. Mornson recognized the Police Chief and Police Department staff for moving forward during
the department transition. Mayor Maxwell thanked the Police Department for their service.
IV. CONSENT AGENDA
1. Minutes of the February 5, 2013 Council Meeting
2. Minutes of the February 5, 2013 Work Session Following the Council Meeting
Council Member Cummings moved and Council Member Gadd seconded a motion to approve the
Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried.
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V. PUBLIC HEARING
1. Vacate Utility Easement — Gallery Flats; (CR 2013-017)
Ms. Anderson gave an overview of the Gallery Flats property, which was replatted into one lot.
Upon review it was noted that a utility easement remained. The public works department reviewed
the proposed vacation and determined that there are no utilities in the easement. All utility
companies have been notified. In order for the development to proceed, the utility easement needs
to be removed.
Mayor Maxwell opened the public hearing at 7:45 pm. No one came forward to address the
Council.
Council Member Halverson moved and Council Member Cummings seconded a motion to close the
public hearing. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The public hearing
was closed at 7:45 pm.
Klodt, Inc. Representative for the Gallery Flats project, John Bell, gave an update on the
demolition, site excavation and project schedule.
Mr. Steiner advised the Council regarding the vacation of the easement.
Council Member Halverson moved and Council Member Cummings seconded a motion to adopt
Resolution 13-10, approving Ordinance 13-1060, approving the vacation of a utility easement on
the east side of 31 Ninth Avenue South for first reading. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Mayor
Maxwell, aye. The motion carried.
2. 2013 Community Development Block Grant Funding Allocation; (CR2013-019)
Ms. Elverum addressed the Council regarding the 2013 Community Development Block Grant
program. Hopkins is eligible to receive an estimated $98,953 in CDBG funds for the 2013 program
year. The amount is the same as the 2012 allocation, but is subject to change upon notice from the
Department of Housing and Urban Development. The funds are scheduled to be received on July 1,
2013 and must be expended by December 31, 2014. A maximum 15% of the CDBG funds can be
allocated for public service activities. Staff is recommending that the City propose to fund $88,953
for the Housing Rehabilitation Loan & Grant project, $5,000 to ResourceWest and $5,000 to
Intercongregation Communities Association (ICA). An additional request for funds has been
received from HOME Line.
There was much discussion by Council regarding the declining CDBG funds, CDBG funds are
never assured and subject to change, if there is a significant decrease in funds, staff will come back
before Council to reallocate funds and 4-5 homes are rehabbed each year with CDBG loans; the
only source of funds for the housing rehab program.
Mayor Maxwell opened the public hearing at 7:58 pm. Tracy Goodrich, representative of HOME
Line, addressed the Council. Ms. Goodrich gave an overview of HOME Line's Tenant Hotline in
Hopkins and reasons for the $5,595 CDBG fund request.
There was much Council discussion regarding declining funds, valuable service of HOME Line and
matching last year's fund of $1000 for Home Line.
Council Member Gadd moved and Council Member Halverson seconded a motion to close the
public hearing. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The public hearing
was closed at 8:04 pm.
Council Member Halverson moved and Council Member Cummings seconded a motion to amend
resolution number 2013-011 by allocating $1000 for HOME Line and reducing The Housing
Rehabilitation Loan/Grant allocation by $1000 for the 2013 Urban Hennepin County Community
Development Block Grant (CDBG) Program and authorizing its submittal to Hennepin County. A
poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried.
VI. NEW BUSINESS
1. Approve Grant Agreement with Met Council for I/I Grant; (CR 2013-021)
Mr. Stadler addressed the Council regarding $86,445 in grant funding that is eligible for
improvements to the sanitary sewer infrastructure for qualifying cities. The funds will be included
in the 2013 Street and Improvement Project.
There was Council discussion regarding that the grant monies are not eligible to be used for private
sanitary sewer work, the assessment rolls are not impacted and that the grant monies reduce the
amount that the city funds for sanitary sewer improvements.
Council Member Gadd moved and Council Member Cummings seconded a motion to adopt
Resolution No. 2013-012, approving the I/I Infrastructure Grant Agreement. A poll of the vote was
as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member
Halverson, aye; Mayor Maxwell, aye. The motion carried.
2. Approve Engineering Services Agreement — Downtown Parking Study; (CR 2013- 020)
Mr. Stadler addressed the Council regarding the approval of Walker Parking Consultants to prepare
a downtown parking study that would gauge the current parking situation, future parking needs &
challenges and develop a plan for meeting those needs.
There was Council discussion regarding the parking study timetable, funding the project via the
parking fund, use of parking funds for ramp & lot maintenance and the scope of the parking study.
Council Member Cummings moved and Council Member Gadd seconded a motion to approve the
selection of Walker Parking Consultants for a Hopkins Downtown Parking Study and authorize the
City Manager to execute the professional services agreement in the amount of $28,000. A poll of
the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried.
• Next City Council meeting is March 5, 2013.
• Citizen's Academy is five Thursday evenings beginning April 4. Space is still available.
• West Metro Home Remodeling Fair at Eisenhower Community Center on February 24, 2013
• Empty bowls on March 12, 2013 at Hopkins Center for the Arts.
• Hopkins St Patrick's Parade on March 17, 2013.
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VII. ADJOURNMENT
There being no further business, Council Member Cummings moved and Council Member Gadd
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:17 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Euge e J. kKaxwell, Mayor
CO CIL MEMBERS
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