HRA Report 2013-01-qm
City of Hopkins
March 14, 2013
Public Housing Operating Budget
Proposed Action
HRA Report 2013-01
Staff recommends the following motion: adopt Resolution 492, approving the Operating
Budget for the period ending 3/31/14.
With approval of this motion, staff will submit the Operating Budget documents to HUD
for their review, adjustment and approval.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
(HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA -owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar year rather than the HRA fiscal year. In addition to
preparing the fiscal year budget, HUD annually requests the submission of the
Operating Subsidy Calculation. When Congress determines the amount of funding for
public housing programs, we will be notified of the actual amount. For 2013, we will
receive some Operating Subsidy funding from HUD to assist in the general operations
at Dow Towers. In 2012, we did not receive any subsidy for Operations. The Operating
Budget is for our use as a guide during our budget year; however, HUD requires the
Budget to be reviewed and approved by resolution.
Supporting Information
• Calculation of Operating Budget Forms HUD -52564
• HUD Form 52574/HRA Resolution 492
Alternatives
Th--1HRA has-tha#oflowing alternatives_ regard ing-this issuer__
1. Approve the action as recommended by staff.
2. Continue for further information.
5�Alt,,�
Stacy Unowsky, Executive Director
PHA Board Resolution U.S. Department of Housing OMB No. 2577-0026
Approving Operating Budget and Urban Development (exp. 12/31/2012)
Office of Public and Indian Housing -
Real Estate Assessment Center (PIH-REAC)
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and revie
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budg
PHA Name:
HOPKINS HOUSING AUTHORITY
PHA Code: MN078
PHA Fiscal Year Beginning: 4/1/2013 Board Resolution Number:
492
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following
certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, if applicable, on:
Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
March 19, 2013
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4. The budget indicates a source of funds adequate to cover all_ proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Print Board Chairperson's Name: Signature: Date:
Eugene J. Maxwell
Previous editions are obsolete form HUD -52574 (08/2005)
Operating Budget U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
See page four for instructions and Public reporting burden statement
"OMB Approval No. 2577-0026 (exp. 9/30/2006)
a. Type of Submission
b. Fiscal Year Ending c.
No, of months (check one)
0.00
d.
Type of HUD assisted project(s)
❑X Original ❑ Revision No.:
03/31/141212
mo.
Other (specify)
030 7714 Nonroutine Maintenance Reserve
01X
02
PHA/IHA-Owned Rental Housing
IHA Owned Mutual Help Homeownership
e. Name of Public Housing Agency/Indian Housing Authority (PHA/IHA)
HOPKINS HOUSING AUTHORITY
254.75
252.75
253.29
231,000
03F-]
04
PHAIIHA Leased Rental Housing
❑ PHA/IHA Owned Turnkey III Homeownership
f. Address (city, State, zip code)
4.17
1010 1 ST STREET
090 3190 Nondwelling Rental
0.00
05
❑ PHA/IHA Leased Homeownership
HOPKINS, MN 55343
258.78
257.46
234,800
110
3610
Interest on General Fund Investments
g. ACC Number h.
PAS/LOCCS Project No.
0.00
0
120
i. HUD Field Office
C-942
M N07800113M
21.27
3.29
3,000
MINNEAPOLIS
1 No. of DwellingUnits
k. No. of Unit Months
m. No. of Projects
237,800
Operating Expenditures -Administration:
140 4110 JAdministrative Salaries
92.07
87.73
Available
83,000
145 411045 Administrative Benefits
15.24
13.71
76
912
ONE
2.22
3.84
4.39
4,000
160 4140 Staff Training
1.82
2.19
Actual
❑X Estimates
170 4150 Travel
0.49
0.88
0.66
600
Last Fiscal
11or Actual
Requested Budget Estimates
4.39
4,000
190 4171 Auditing Fees
0.00
Yr.
Current Budget yr.
PHA/IHAEstimates HUD Modifications
Line
Acct.
12.06
12.61
03/31/12
03/31/13
AmountAmount
No.
No.
Description
200 4194 Other Admin Expense
PUM
PUM
PUM (to nearest $10) PUM (to nearest $10)
1,400
210 Total Administrative Expense (sum of line 140 thru line 200)
(1)
126.45
(2)
(3)
(4) (5) (6) (7)
Homebuyers Monthly Payments for:
010 7710 10perating Expense
0.00
020 7712 Earned Home Payments
0.00
030 7714 Nonroutine Maintenance Reserve
0.00
Operating Receipts
070 3110 1 Dwelling Rental
254.75
252.75
253.29
231,000
080 3120 Excess Utilities
4.12
6.03
4.17
3,800
090 3190 Nondwelling Rental
0.00
0
100 Total Rental Income (sum of lines 070, 080, and 090)
258.87
258.78
257.46
234,800
110
3610
Interest on General Fund Investments
0.00
0.00
0.00
0
120
3690
Other Income
19.85
21.27
3.29
3,000
130 Total Rental Income (sum of lines 100, 110, and 120)
278.72
280.05
260.75
237,800
Operating Expenditures -Administration:
140 4110 JAdministrative Salaries
92.07
87.73
91.01
83,000
145 411045 Administrative Benefits
15.24
13.71
13.71
12,500
150 4130 Legal Expense
2.22
3.84
4.39
4,000
160 4140 Staff Training
1.82
2.19
2.41
2,200
170 4150 Travel
0.49
0.88
0.66
600
1B0 4170 Accounting Fees
4.29
4.39
4.39
4,000
190 4171 Auditing Fees
0.00
0.00
0.00
0
200 4190 Office Expense
15.63
12.06
12.61
11,500
200 4192 Advertising & Marketing
0.10
0.11
0.11
100
200 4194 Other Admin Expense
1.36
1.54
1.54
1,400
210 Total Administrative Expense (sum of line 140 thru line 200)
133.22
126.45
130.81
119,300
Tenant Services:
220 4210 Salaries
0.00
0
225 421045 Tenant Services Benefits
0.00
230 4220 Recreation, Publications and Other Services
0.00
240 4230 Contract Costs, Training and Other
0.00
250 Total Tenant Services Expense (sum of lines 220, 230, and 240)
0.00
0.00
0.00
0
Utilities:
260 4310 1 Water
4.06
4.39
4.39
4,000
270 4320 Electricity
36.09
39.14
39.14
35,700
280 4330 Gas
16.79
19.19
19.19
17,500
290 4340 Fuel
0.00
0.00
0
300 4390 Other Utilities Expense
8.51
8.99
8.99
8,200
310 4391 Garbage Removal
8.27
8.22
9.32
8,500
320 JTotal Utilities Expense (sum of line 260 thru line 310)
73.72
79.93
81.03
73,900
0.00
Previous editions are obsolete
Page 1 of 3
form HUD -52564(3/95)
ref. Handbook 7475.1
Name of PHA/IHA
HOPKINS HOUSING AUTHORITY
406.87
404.56 403.42
Fiscal Year Ending
03/31/14
Prior Year Adjustments:
Line
No.
Acct.
No.
Description
(1)
Actual
Last Fiscal
Yr.
03/31/12
PUM
(2)
X❑Es6mates
7 or Actual
current Budget Yr.
03/31/13
PUM
(3)
PUM
(4).
HUD Modifications
Amount Amount
(to nearest $10 PUM (to nearest $10)
(5) (6) (7)
Ordinary Maintenance and Operation:
330 4410 Labor
97.89
93.96
87.72
80,000
335
441D45 Maintenance Benefits
13.73
10.96
12.06
11,000
340
4420 Materials
22.46
23.03
23.03
21,000
350
4430 Misc contract Costs
14.82
11.95
13.16
12,000
350
4432 Heating & Cooling Contracts
0.02
0.27
0.55
500
350
4433 Snow Removal Contracts
0.00
0.00
0.00
0
350
4434 Elevator Maintenance Contracts
0.33
2.74
4.74
4,320
350
4435 Landscape & Grounds Contracts
0.94
1.64
2.19
2,000
350
4436 Unit Turnaround Contracts
9.66
9.32
7.68
7,000
350
4437 Electrical Contracts
0.44
0.55
1.21
1,100
350
4438 Plumbing Contracts
2.24
2.74
2.19
2,000
350
4439 Extermination Contracts
0.76
0.77
0.82
750
350
4440 IJanitorial Contracts
0.00
0.00
0.22
200
350
4441 1 Routine Maintenance Contracts
0.36
0.55
0.33
300
360
Total Ordinary Maintenance & Operation Expense (lines 330 to 350)
163.65
158.48
155.89
142,170
General Expense:
410 4510 1 Insurance - Property
15.50
16.45
14.80
13,500
410
4511 Insurance - Liability
7.00
7.68
6.58
6,000
410
4512 Insurance - Work Comp
4.07
5.48
4.93
4,500
410
4513 Insurance - Other
0.45
0.60
0.00
0
420
4520 Payments in Lieu of Taxes
9.26
8.94
8.82
8,045
430
4530 Terminal Leave Payments
0.00
0.00
450
4570 Collection Losses
0.55
0.55
500
460
4590 Other General Expense
0.00
470
Total General Expense (sum of lines 410 to 460)
36.28
39.70
35.69
32,545
480
Total Routine Expense (sum of lines 210. 250. 320. 360. 400. and 4701
406.87
1 404.56
403.42
367.915-00
550 JTotal I Operating Expenditures (sum of lines 500 and 540)
406.87
404.56 403.42
367,915.00
Prior Year Adjustments:
610
8011 Prior Year Adjustments - (Debit) Credit
560 1 6010 1 Prior Year Adjustments Affecting Residual Receipts
0.00
Other Expenditures:
Total Basic AnnualContribution(line 600 plus or minus line 610) ___ _
_ - 0.00
-. _ _ 0.00
570 Deficiency in Residual Receipts at End of Preceding Fiscal Yr.
---=-- - --D --- ------------ _ - -- --
0.00
8020 Contributions Earned -Op. Subsidy: -Cur. Yr.(before year-end adj)
580
Total
Operating Expenditures, including prior year adjustments and
128,674 2013 estimated
640
Mandatory PFS Adjustments (net):
other expenditures (line 550 plus or minus line 560 plus line 570) 406.87
404.56 403.42
367,915
590
Other (specify):
Residual Receipts (or Deficit) before HUD Contributions and
0.00
660
Other (specify):
provision for operating reserve (line 130 minus line 580)
(128.15)
(124.51 142.67
(130,115
HUD Contributions:
Total Year -End Adjustments/Other (plus or minus lines 640 thru 660)
0.00
0.00
600
8010 1 Basic Annual Contribution Earned -Leased Projects: Current Year
U.UU
610
8011 Prior Year Adjustments - (Debit) Credit
0.00
624
Total Basic AnnualContribution(line 600 plus or minus line 610) ___ _
_ - 0.00
-. _ _ 0.00
_ O.GG -- -
---=-- - --D --- ------------ _ - -- --
630
8020 Contributions Earned -Op. Subsidy: -Cur. Yr.(before year-end adj)
99.65
0.00
141.09
128,674 2013 estimated
640
Mandatory PFS Adjustments (net):
0.00
650
Other (specify):
0.00
660
Other (specify):
0.00
670
Total Year -End Adjustments/Other (plus or minus lines 640 thru 660)
0.00
0.00
0.00
0
680
8020 Total Operating Subsidy -current year (line 630 plus or minus line 670)
99.65
0.00
141.09
128,674
690
Total HUD Contributions (sum of lines 620 and 680)
99.65
0.00
141.09
128,674
700
Residual Receipts (or Deficit) (sum of line 590 plus line 690)
Enter here and on line 810
(28.50)
(124.51)
(1.58)
(1.441)
form HUD -52564(3/95)
Previous editions are obsolete Page 2 of 3 ref. Handbook 7475.1
Name of PHA/IHA
HOPKINS HOUSING AUTHORITY
Fiscal Year Ending
03/31/14
Part 11 -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
Operating Reserve
PHAIIHA Estimates
HUD Modifications
Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date):
Part I - Maximum Operating Reserve - End of Current Budget Year
790
740
2821
PHA/IHA-Leased Housing -Section 23 or 10(c)
50% of Line 480, column 5, form HUD -52564
comments
PHA/IHAApproval Name Stacy Unowsky
Title Executive Director
Signature Date
Field Office Approval Name
Title
Signature Date
form HUD -52564(3/95)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1
Part 11 -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date):
790
Provision for Operating 'Reserve - Current Budget Year (check one)
FX Estimated for FYE
❑ Actual for FYE
800
Operating Reserve at End of Current Budget Year (check one)
❑X Estimated for FYE
❑ Actual for FYE
N/A
810
Provision for Operating Reserve - Requested Budget Year Estimated for FYE
Enter Amount from line 700
0
820
Operating Reserve at End of Requested Budget Year Estimated for FYE
(Sum of lines 800 and 810)
0
830
Cash Reserve Requirement- 25 % Of line 480
0
comments
PHA/IHAApproval Name Stacy Unowsky
Title Executive Director
Signature Date
Field Office Approval Name
Title
Signature Date
form HUD -52564(3/95)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1