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HRA Report 2013-08 (2013 Capital Funds Program)August 28, 2013 yOPKINs HRA Report 2013-08 2013 CAPITAL FUNDS PROGRAM Proposed Action. Staff recommends adoption of the following motion: Adopt Resolution 495, authorizing HRA Board and Executive Director to accept and use the 2013 Capital Funds. With approval of this motion, the HRA Board and the Executive Director will implement the proper planning and procurement process to utilize the $65,198 the HRA will receive in 2013 Capital Funds from the U.S. Department of Housing and Urban Development. Overview. The HRA was recently notified of the availability of the annual Capital Fund Program for 2013. This year the allocation was increased by $2,329 over the amount we were given in 2012.We plan to use the funds for the next phase in our kitchen remodeling project for work in 2014. Primary Issues to Consider. • Why do we need to act? The guidance provided to the Hopkins HRA from the HUD field office indicates that a resolution accepting and authorizing the use of these funds is now required. Supporting Information. • HRA Resolution 495 • Amendment to the Annual Contribution Contract • HUD -50075.1 Annual Statement for 2013 Funds Alternatives. The HRA has the following alternatives regarding this issue: 1. Approve the action as recommended by staff. 2. Continue for further information. Stacy Unowsky, Executive Direct HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 495 RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF 2013 CAPITAL FUNDS. WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; and WHEREAS, the Authority, and the Department of Housing and Urban Development have entered into a Capital Fund ACC Amendment for Fiscal Year 2013 for the purpose of carrying out capital activities at Dow Towers; NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of Commissioners hereby authorizes the Authority to accept $65,198 in Capital Fund Program funding and authorizes the use of such funds. Adopted this 3rd day of September 2013. Eugene J. Maxwell, HRA Chair ATTEST: Stacy Unowsky, Executive Director 2013 Capital Fund Capital Fund Program U.S. Department of Housing (CFP) Amendment and Urban Development To The Consolidated Annual Contributions Office of Public and Indian Housing Contract (form HUD -53012) Whereas, (Public Housing Authority) HRA OF HOPKINS, MINNESOTA MN078 (herein called the "PHA') and the United States of America, Secretary of Housing and Urban Development (herein called 'HUD) entered Into Consolidated Annual Contributions Contract(s) ACC(s) Numbers(s) C-942 dated 2/4/1971 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment, to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out capital and management activities at existing public housing developments in order to ensure that such developments continue to be available to serve low-income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts, $ $65,198.00 for Fiscal Year 2013 to be referred to under Capital Fund Grant Number MN413P07850113 PHA Tax Identification Number (TIN): On File DUNS Number On File Whereas, HUD and the PHA are entering into the CFP Amendment Number Now Therefore, the ACC(s) is (are) amended as follows: Housing Act of 1937, as amended, (theAct) and 48 month time period In 1.The ACC(s) Is (are) amended to provide CFP assistance in the amount which the PHA must expend this CFP assistance pursuant to section 96)(5) of specified above for capital and management activities of PHA developments. the Act starts with the effective date of this CFP amendment (the date on which This amendment is a part of the ACC(s). CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effective date. 2. The capital and management activities shall be carted out in accordance with all HUD regulations and other requirements applicable to the Capital Fund Program 3.(Check one) a. For Non-qualified PHAs: (I) In accordance with the HUD requisitions, the Annual PHA Plan has been adopted by the PHA and approved by HUD, and may be amended from time to time. The capital and management activities shall be carded out as described In the CFP Annual Statement/Performance and Evaluation Report (HUD50075.1). OR (i) If the Annual PHA Plan has not been adopted by the PHA and approved by HUD, the PHA may use its CFP assistance under this contract for work Items contained in Its CFP -Five -Year Action Plan (HUD-SD075.2), before _.._—the Annual PHA Plan is approved. b. For Qualified PHAs: n The CFP Annual Statement/Performance and Evaluation Report (HUD -50075.1) has been adopted by the PHA and verified by HUD. The capital and management activities shall be carried out as described therein. OR 01) If the CFP Annual StatementlPerformance and Evaluation Report has not been adopted by the PHA andfor verified byUD, the PHA may use its CFP assistance under this contract for work Items contained in Its approved CFP 5-YearAction Plan (HUD -50075.2), before the CFP Annual Statementlperformance and Evaluation Report is adopted by the PHA and verified by HUD. For cases where HUD has approved a Capital Fund Financing Amendment to the ACC (CFF Amendment attached), HUD will deduct the payment for amoritzation scheduled payments from the grant immediately on the effective date or this CFP Amendment. The payment of CFP funds due per the amortization schedule will be made directly to a designated trustee (Trustee Agreement attached) within 3 days of the due date. Regardless of the selection above, the 24 month time period In which the PHA must obligate this CFP assistance pursuant to section 90)(1) of the United States 4. Subject to the provisions of the AGC(s) and paragraph 3. and to assist in the capital and management activities, HUD agrees to disburse to the PHA arthe designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 5. The PHA shall continue to operate each development as low-income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for any public housing or portion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for any public housing and for a period of ten years following the last payment of assistance from the Operating Fund to the PHA. However, the provisions of Section 7 of the ACC shall remain In affect for so long as HUD determines there is any outstanding Indebtedness of the PHA to HUD which arose in connection with any development(s) under the ACG(s) and which is not eligible forforgiveness, and provided further that, no disposition of any development covered by this amendment shall occur unless approved by HUD. 6. The PHA will accept all CFP assistance provided for this FY. If the PHA does not comply with any of its obligations under this Amendment and does not have ils Annual PHA Plan approved within the period specified by HUD. HUD shall Impose such penalties or take such remedial action as provided by law., HUD may direct the PHA to terminate all work described in the Capital Fund Annual Statement of the Annual PHA Plan. In such case, the PHA shall only incur additional costs with HUD approval. 7. Imp!ementation or use of funding assistance provided underthis Amendment is subject to the attached corrective action order(s). (mark one) : Yes No 8. At a public housing development level and in the format and frequency established by HUD, the PHA Is required to report on all Capital Fund grants awarded that have not closed, including Information on the installation of energy conservation measures. The PHA acknowledges its responsibility for adherence to this amendment. The parties have executed this Amendment, and it will be effective 9/912013. This is the date on which CFP assistance becomes available to the PHA for obligation. U.S. Department of Housing and Urban 6y Date: PHA Executive Director Title i Title Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 8/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850113 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant: 2013 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies ❑ Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ❑ Final Performance and Evaluation Report ) Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised Obligated Expended 1 Total non -CFP Funds 2 1406 Operations (may not exceed 20% of line 21)' 3 1408 Management Improvements 4 1410 Administration (may not exceed 10% of line 21) 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 65,198 11 1465.1 Dwelling Equipment Nonexpendable 12 1470 Non -dwelling Structures 13 1475 Non -dwelling Equipment 14 1485 Demolition 15 1492 Moving to Work Demonstration 16 1495.1 Relocation Costs 17 1499 Development Activities 4 To be completed for the Performance and Evaluation Report. '- To be completed for the Performance and Evaluation Report or a Revised Annual Statement. 3 PHAs with under 250 units in management may use 100% of CFP Giants for operations. 4 RHF funds shall be included here. Pagel form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Exuires 08/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grunt No: MN46PO7850113 Replacement Housing Factor Grant No: Date of CFFP: FEY of Grant:2013 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ) ❑ Final Performance and Evaluation Report Line Surnmary by Development Account Total Estimated Cost Total Actual Cost' Original Revised' Obligated Expended 18a 1501 Collateralization or Debt Service paid by the PHA 18ba 9000 Collateralization or Debt Service paid Via System of Direct Payment 19 t502 Contingency (clay not exceed 8% of line 20) 20 Amount of Annual Giant:: (sum of lines 2 - 19) 65,198 21 Amount of line 20 Related to 1-1313 Activities 22 Amount of line 20 Related to Section 504 Activities 23 Amount of line 20 Related to Security - Soft Costs 24 Amount of line 20 Related to Security - Hard Costs 25 Amount of line 20 Related to Energy Conservation Measures Signature of Executive Director Stacy Unowsky Date Sig»ature of Public housing Director Date 'To be completed for the Pedonnancc and Evaluation Report. ' To be completed for the Perfonnancc and Evaluation Report or a Revised Armual Statement. PHAs with under 250 units in management may use 100% of CPP Grants for operations. 4 RHF funds shall be included here. Page2 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part R: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MM46PO7850113 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2013 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli ated2 Ex ended2 MN 078 001 Kitchen Rehab Year 2 1460 6 Year 1 under contract 1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement. Z To be completed for the Performance and Evaluation Report Page3 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part I1: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850113 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2013 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obligated Ex ended2 ' Tobe completed for the Performance and Evaluation Reportor a Revised Annual Statement. Z To be completed for the Perfonnance and Evaluation Report. Page4 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Hopkins HRA Federal FFY of Grant: 2013 Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended Reasons for Revised Target Dates (Quarter Ending Date) Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date MN 078 001 9/8/16 9/8/18 1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page5 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHAName: Federal FFY of Grant: Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date) Reasons for Revised Target Dates Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date ' Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page6 form HUD -50075.1 (4/2008)