Fire Department Long Term Plan and Emergency Operation PlanMemorandum
To: Honorable Mayor and City Council
CC: Mike Morrison City Manager
From: Chief Dale Specken,
Date: 09/05/2013
Re: Fire Department Long Term Plan and Emergency Operation Plan
At the Sept 101h work session we will be giving you an overview of the Fire Department Long Term
Plan. We will discuss with you were the department is at currently and where we see the department
in the future.
We will discuss how the fire service has changed in Hopkins and where we think it will be going in
the next 5 — 10 years. We will discuss the current call load, current demand on personnel, succession
planning and the pressures of recruiting and retaining personnel.
The second part of the night will be spent on a reviewing of the Emergency Operations Plan (EOP).
Every 2-3 year we are asked to review our plan and make any changes that may have an impact on
the City of Hopkins. After review of the EOP it will then be submitted to city staff for approval of
their areas and then forwarded to Hennepin County Emergency Management and the State of
Minnesota Homeland Security and Emergency Management.
In early 2014 there will be doing a table top drill with City Staff on a tornado that strikes Alice Smith
School and other parts of the city. At the table top City staff will work the EOP and determine if
/ or where there may be some problems with the plan and then those area will be adjusted.
There will then be a full scale drill in the summer of 2014 for all city employees at which time we
will activate the Emergency Operation Center and have department working in the field to mitigate
the situation and implement the EOP.
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
Table of Contents
Introduction Page No
1.
Table of Content......................................................................................................................................................i-ii
2.
Approval Document................................................................................................................................................iii
3.
Forward.................................................................................................................................................................iv
4.
Index"n'
......................................................................................................................................................................v-vi
Ouick Reference
Page No.
1.
"Condensed" Disaster Plan ....................................................................................................................................Q1
2.
Emergency Telephone Numbers.......................................................................................................................Q2
Basic Plan
Page No.
I.
Reason for Plan ..................................................................................................................................................BP-1
If.
Purpose for Plan................................................................................................................................................BP-1
111.
Legal Basis and References...............................................................................................................................BP-1
IV.
Organization......................................................................................................................................................BP-2
- Chart A...................................................................................................................................................BP-3
V.
Direction and Control.........................................................................................................................................BP-4
VI.
Emergency Responsibility Assignments
............................................................................................................BP-5
- Chart B...................................................................................................................................................BP6-7
VII.
Operations Policies............................................................................................................................................BP-9
VIII.
Support
A. National Guard........................................................................................................................................BP-8
B. State and Federal Agencies.....................................................................................................................BP-9
XI.
Plan Updating and Distribution......................................................................................................................BP-10
n
City of Hopkins
Table of Contents
Emergency Operations Plan
Revision: 2013
3. Emergency Personnel Telephone Numbers (By Last Name) ................ ...........................
— ........................ Appx-3
Table of Contents
Appx-4
Annexes:
A. Warning and Notification ....................... ..............................................................................
...... ...................... A
B. Direction and Control.......................................................................................................................................
B
C. Emergency Public Information ........................................ ...............................
... ...... ......... ................................ C
D. Search and Rescue ................ ......................................... .......................................................................
............ D
E. Health/Medical..................... ................................... .............. .... ...... ........................
.......................................... E
F. Security, Evacuation and Traffic Control ......................... ...........................
....... ................. ................. ............ F
G. Fire Protection..................................................... ...............................................................................................
G
H. Damage Assessment...........................................................................................................................................
H
I. Congregate Care ...................................... .... ..... ........ .................. ...... .... .............................
................ ........ .......... I
J. Debris Clearance ............................... ..... .......... ........ ........................................................
................. ......... J
K. Utilities Restoration ..................................... ...... ......... ........................................................................................
K
L. Radiological/Hazardous Materials Protection ............................ .......................................
................................ L
M. Terrorism WMD..................................... --............... ............ .... .......... .............
...................................... ........... M
N. School Attack / Shootings.................................................................................................
N
O. Pandemic Flu.................................................................................................................
O
1. EOC Staffing List ........................................ ....................................................... .......... ...............................
Appx-1
2. Emergency Personnel Telephone Number (By Title) .................................. . . ..
.........................Appx-'
3. Emergency Personnel Telephone Numbers (By Last Name) ................ ...........................
— ........................ Appx-3
4. SARA title III facilities ............................. ................................ .....................................................................
Appx-4
5. SARA Title III Information...................................................................................Appx-5
Supporting Documents:
Standard Operating Guidelines SOGs (On tilc in Fire Department)
Resource Manual (On file in Emergency Director's Office)
Fire Department Pre -Plan (On file in Fire Department)
Police Department SOGs (on File in Police Department)
City of Hopkins
Table of Contents
Emergency Operations Plan Revision: 2013
THIS PAGE DOCUMENTS APPROVAL FOR THE BASIC PLAN AND ANNEXES
Prepared by:
Approved By:
Approved by:
Emergency Management Director
Mayor
Fire Chief
Plan Developed: Date:
Record of Revision 1
Add Terrorism Section: Date:
Date:
L71%
Date:
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
FOREWORD
The basic purpose of this plan is to provide a guide for emergency operations. The plan is intended to assist key city
officials and emergency organizations to cane out their responsibilities lir the protection of lile and property under a nide
range of emergency conditions.
Although an organization may have the foresight to plan tit anticipated situations, such planning is of little worth if it is
not reduced to written form. Personnel \%ith intimate knowledge Of' Lill written plans may be unavailable at the xco- time it
becomes necessary to implement them. A written docunentary record will scar to refresh the knoxN ledgc of key
individuals and can be used to inibnn persons who become replacements.
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF:
Upon termination of office by reason or resignation. election, suspension or dismissal. the holder of this document
shall transfer it to his or her successor or to the Hopkins Emergency Management Director.
Copy No. Assigned to:
IV
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
INDEX
City Manager's Office
Emergency Public Information.......................................................................................................Annex C
Role in Direction and Control.......................................................................................................BP-4,
B-1
CondensedDisaster Plan...................................................................................................................................Q-1
CongregateCare..........:...............................................................................................................................Annex
1
Availableresources...................................................................................................................................1-2
Coordination of Congregate Care, Dir. Of Recreation.....................................................................1-1,13-4
Facilities....................................................................................................................................................1-5
Foodand Water Supplies.......................................................................................................................B-19
Responsibilities.........................................................................................................................................1-1
Damage Assessment...................................................................................................................................Annex
H
Policies and Procedures...........................................................................................................................H-2
Responsibilities......................................................................................................................................Hl-2
DebrisClearance..........................................................................................................................................Annex
J
MutualAid Agreements............................................................................................................................J-1
PlanBulldozer...........................................................................................................................................J-3
Policies and Procedures.............................................................................................................................J-1
Responsibilities, Public Works Department..............................................................................................J-1
SupportingDocuments...........................................................................................................................JI-2
Directionand Control.................................................................................................................................Annex
B
Emergency Operating Center.................................................................................................................B1
4
EOC Functional Responsibilities.......................................................................................................B13-15
OrganizationalChart ..............................................................................................................................BP-3
Responsibilities.........................................................................................................................................B-1
Emergency Assignments/Organization
EOC Functional Responsibilities (By Department)............................................................................B13-15
Emergency Responsibility Assignments..............................................................................................BP5-6
OrganizationalChart ...............................................................................................................................BP-3
Emergency Management Director
DirectionControl.....................................................................................................................BP-4,
Annex B
EOCEquipment and Supplies....................................................................................................................B-2
Responsibility for EOC Activation........................................................................................................BP5-6
Updating and Distributing Plan ..............................................................................................................BP-I
I
Emergency Operating Center
Criteriafor Activation.................................................................................................................................B-1
Communication Capability...........................................................................................................B-3,
B17-18
EmergencyGenerator.................................................................................................................................B-2
Emergency Personnel Telephone Numbers (w/Home Numbers).......................................................APPX-3
FloorPlan ..................................................................................................................................................B-16
Foodand Water Supplies..........................................................................................................................B-19
Functional Responsibilities...................................................................................................................B13-15
v
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
INDEX (cont.)
Police Department Call -Up List............................................................................................................. B-1 1-1
Reports...................................... ......... ........... ........................................................................................ B-24-25
StaffingList ............................................ ............... ........ ......... ..... ............ ................... .................. B -Ill. APPX-I
Responsibilityfor Activation........................................................... ........... .......... ........................................ B-2
Staffing.................................................... ............................. .................................... ........................ B-'-. B9 -I0
Emergency Operation Plan
LegalBasis......................................................... ........ .... ....... ...... ........ ...............................................
......... BP- I
Purpose........................................................................................................................................................
BP -1
Updatingand Disturbing............................................................................................................................
BP -1 I
Emergency Public Information........................................................................................................................Annex
C
Policiesand Procedures..................................................................................................................................0-1
SOP.................................................................................................................................................................0-3
Spokesperson, Assistant City Manager...........................................................................................................0-1
Fire Department
FireProtection.........................................................................................................................................Annex
G
Health/Medical and Ambulance..............................................................................................................Annex
E
Radiological/Hazardous Materials Protection............................_.......................
........ L
Searchand Rescue...................................................................................................................................Annex
D
FireProtection....................................................................................................................................................Annex
G
CommunicationsCapability ..........................................................................................................................G4-5
MutualAid......................................................................................................................................................G-1
PreventionMeasures ............................................ ............................ ......... .............................
......................... G-3
Responsibility.............................................................. ................ ................. .....................
.............................. G-1
Health/Medical Assistance......................................................................_.................-..............__....................Annex
E
Coordination.....................................................................................................................................................E-?
PrimaryResponsibilities...................................................................................................................................E-1
SupportingPlans and Personnel.......................................................................................................................
E-2
Home Telephone Numbers................................................................................................................................Appendix
Inspection Department
DamageAssessment.................................................................................................................................Annex
H
National Guard
Overview of Assistance ........................... .......................................................................................................
BP -9
RequestProcedure.........................................................................................................................................
BP -10
Personnel
EOC Functional Responsibilities (by Depawnent) .......... ..------ ........... ....................................................
B13-15
EOCStaffing List ........................... ..............................................................................................
B9 -I(1. APPX 1-2
Emergency Personnel Telephone List (x. Home Phone Numbers)..........................................................APPX
3-4
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
INDEX (cont)
Emergency Responsibility Assignments (by EOC Function)....................................................................BP6-8
OrganizationalChart ..................................................................................................................................BP-3
Police Department Call -Up List.............................................................................................................BI I-12
Public works
DebrisClearance..................................................................................................................................Annex
J
EmergencyGenerator..................................................................................................................................B-2
UtilitiesRestoration..............................................................................................................................Annex
K
Radiological/Hazardous Materials Protection..............................................................................................Annex
L
Haz-Mat Incident Info Summary ................................................................................................................L-61
Haz-Mat Protection......................................................................................................................................L;
4
Haz-Mat Threat - At Risk Facilities Diagram...........................................................................................L-63
Haz-Mat Threat Diagram...........................................................................................................................L-62
Non -Radiological, Haz-Mat Incident......................................................................................................L39-58
Chemical Methods of Mitigation.........................................................................................LA9,
L50-52
Decontamination..........................................................................................................................L54-57
Incident Level and Conditions Chart ...............................................................................................LA-5
Physical Methods of Mitigation..........................................................................................L-48,
L50-52
OperationsPolicy.......................................................................................................................................L3-4
Radiation Exposure Form...........................................................................................................................Lr65
RadiologicalIncident................................................................................................................................L7-38
Decontamination...........................................................................................................................1-26-33
Fixed -Facility Incident (Lab/Industrial).......................................................................................
LIO-13
Guide for Permissible Activities Outside the Shelter ............. ....................................................
1_37-1_38
Military Transportation Incident...................................................................................................L13-15
Radiation Exposure Control..........................................................................................................L33-38
RadiologicalMaterial....................................................................................................................L13-15
RadiologicalMonitoring................................................................................................................1-22-26
Transportation Incident....................................................................................................................L7-10
Widespread Radiological Emergency............................................................................................L15-22
Response Level, Description, Contact Chart .................................................................................................L-6
Sara Title III, Emergency Notification Report Form...................................................................................L-59
ShelterLog ...................................................................................................................................................L-64
SARA Title II Information..........................................................................................Appendix
5
Readiness Condition (REACON) Actions.............................................................................................................BS-7
Recreation Department Congregate Care........................................................................................................Annex
I
Searchand Rescue..............................................................................................................................................Annex
D
ResponsibilityFire Department.......................................................................................................................D-1
Supporting Agencies/Organizations................................................................................................................D-1
Security, Excavation and Traffic Control........................................................................................................Annex
F
Hazardous Material Threat Diagram
vii
City of Hopkins Table of Contents
Emergency Operations Plan Revision: 2013
INDEX (CONT.)
Procedure....................................................................................................................................................
Resources................................. ..............................................................................
.................... .................. F-,
Responsibility...............................................................................................................................................F-1
Sara Title I1I302 Facilities List ................................ ............. ..........................................
_......................... F-6
Trafficflow and diagram..............................................................................................................................
F-3
State and Federal Agencies
Federal Assistance for Haz-Mat Incidents...................................................... ............................................ BP -8
Handbookfor Local Government ................................................ ............................................................... BP -8
UtilitiesRestoration.........................................................................................................................................Annex K
Responsibilities, Director of Public Works..................................................................................................K-1
ServiceRestoration............................................................. ................... .......................................... ............. K-1
Warningand Notification..........................................................................................................................
Haz-Mat Notification List...............................................................................................................
Haz-Mat Response Level Description............................................................................................
Police Department Call -Up List......................................................................................................
Responsibility..................................................................................................................................
Sara Title 111, Emergency Notification Repoli ................................................................................
SirenCoverage Map........................................................................................................................
SirenMalfunctions..........................................................................................................................
SOP.................................................................................................................................................
WarningSystem Diagram...............................................................................................................
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2013
I. Authority
Someone in authority must remain in the Emergency Operation Center (EOC) — the Police
Department training Room — at all times during the emergency. This will be either the
Emergency Management Director, or one of the other EOC Department Heads designated by
the Emergency Director.
Il. Department Responsibilities
Each depart ment should check its own facilities, report any damage back to the EOC, and
repair significant damage if possible. See B-13-15 for specific responsibilities for each
department.
III. Personnel
All personnel and equipment assignments will be reported to the EOC. During the
emereencv no emnlovees shall be sent home. even at the end of normal work shifts. without
clearance from their department head in the EOC. Non -emergency personnel may be needed
to issue passes for persons evacuated from their homes, or to place street barricades, or to
perform other emergency functions as needed.
1N'. Traffic Control
It is likely that the biggest difficulty during an emergency will be traffic. Once people learn
of the emergency, many will try to drive to see it and as a result will clog the roads for
emergency vehicles and resources. Therefore, until mutual aid police arrive to assist with
traffic control, it may be necessary for any of the City departments to provide personnel
for temporary traffic control, if they are not already assigned to more critical work.
V. Safety
Most injuries occur at the beginning of operations, when wires are live, glass and debris are
in the streets, and people are pumping a lot of adrenaline. City personnel should remember
to take it easy and play it sa%
(Adapted from WPC memo, 4n180)
M
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2013
Title Address Phone
Councilmember's
Mayor
Couneilmember's (See attachment)
City Facilities
City Hall
1010 First St S
(952) 935-5474
Emergency Operation Center
1010 First St S
(952) 939-1430
Fire Department
101 17'1, AN c S
(952) 548-6450
Hopkins Activity Center
33 14i1' ANc N
(952) 939-1333
Police Department
I lull First St S
(952) 938-8885
Public Works
I 1 100 Fxcclsior Bled
(952) 939-1382
At -Risk �acilitie�
Apartment Buildings with Seniors
Central Park Manor
1510 Mainstrect
(952) 938-0402
Chapel View Apts
605 Mika. Mills Rd.
(952) 935-2456
Dow Towers
22 _5"' AN c S
(952) 939-1129
Gold Crest
34 12"' Ave N
Unable to locate
Hopkins Village
9 7ih Avc S
(952) 938-5787
Mark IV
1221 Mainstrect
(952) 938-7681 or
(952) 937-939;
Rosewood West
460 5i1' Avc N
(952) 933-4047
St. Therese
101 1 Feld Ct
(952) 933-3333
Nursing Homes
Hopkins Care Center
725 2ad AN e S
(952) 935-3338
Chapel View Care Center
605 Minnetonka Mills Rd
(952) 938-2761
Care Centers
Children's World
101 Blake Rd N
(952) 935-4410
Jack & Jill
412 51h Axe N
(952) 935-5509
Noah's Ark
1416 Mainstrect
(952) 933-5330
Harley Hopkins
125 Monroe Axe S
(952) 988-5051
Open Circle
34 10t1' Ave South
(952) 935-8143
Schools
Alice Smith Elementary
801 Minnetonka Mills Rd
(952) 988-4200
Eisenhower Elementary
1001 HNNy 7
(952) 988-4300
Katherine Curren
1600 Mainstreet
(952) 988-4950
St. John's
1503 Boyce St
(952) 938-9402
Blake
110 Blake Rd. S
(952) 988-3825
Q-2
COIIIrt12nt []Gl]: Specific beat Ions of At -Risk
Facilities has been desienated as "Securih
Inti enation" according, to N1N Statute 13.?7.
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2013
Title Address Phone
At Risk Facilities Cont.
Community Centers
Eisenhower Community Center 1001 Hwy 7 (952) 988-4066
Harley Hopkins Family Center 125 S Monroe Ave (952) 988-5000
Hopkins Activity Center 33 14th Ave N (952) 939-1333
Aeencies
American Red Cross (Bob Munson)..............................................................(612) 871-7676
American Red Cross, South Hennepin Branch ............................................(612) 861-1888
Associated General Contractors (Heavy Equipment) ..................................(763) 291-1102
Division of Emergency Management (State Duty Officer) ..........................(952) 649-5451
Hennepin County
Ambulance Service
Emergency............................................................................(612) 347-2140
Non-Emergency....................................................................(612) 347-2141
Community Health............................................................................(612) 348-3925
Emergency Preparedness..................................................................(952) 930-2525
Tim Turnbull, Director
Dr. Brian Mahoney............................................................................(612) 347-5710
Medical Examiner..............................................................................(612)
215-6300
Sheriff's adioActivation of Sirens ...........
-----------------------------------------------------------------
763 525-6210
Emergency ................................................................. .................................................................(763)
525-6210 or 6211
Non -Emergency (Administration) ..........................................(612)
348-3744
Sheriff's Radio (Activation of Sirens) ................................................(763)
525-6210
Social Services
Community Services/Family Services Dept
............................(612) 348-2324
Economic Services Department ..............................................(612)
348-5198
Warning Point (Activate Sirens)..........................................................(763)
525-6210
Alternate: MECC...................................................................(612)
348-2345
Hopkins Civil Defense Sirens (Reports & Problems) .....................................(952)
548-6451
Hopkins School District...................................................................................(952)
988-4000
MCTO.............................................................................................................(612)
349-7400
National Guard.................................................................................................(800)
424-8802
National Response Center (Haz-Mat)..............................................................(952)
649-5451
Or............................................................................(202) 426-2675 or (202) 267-2675
National Weather Service — Mpls/St. Paul .....................................................Emergency
Only
Salvation Army (Bill Coleman)........................................................................(763)
566-2040
State Duty Officer (Haz-Mat)...........................................................................(952)
649-5451
State Patrol — Helicopter Assistance.................................................................(651)
582-1511
Emergency Only
Q-3
Comment [3G2]: The number for activating the
sirens has been designated as "Security Information"
according to MN Statute 13.37.
City of Hopkins Quick Reference
Emergency Operations Plan Revision: 2013
HOSPITALS
Methodist Hospital
Emergency.............................................................................................(952)
932-535;
Non-Emergency.....................................................................................(952)
932-5000
Fairview Southdale............................................................................................(952)
924-5000
Hennepin County Medical Center
Emergency.............................................................................................(612)
347-3131
Non-Emergency.....................................................................................(612)
347-2121
North Memorial.................................................................................................(763)
520-5542
MEDIA
TV
KARE....................................................................................................(763) 546-1111
WCCO...................................................................................................(612) 339-4444
KMSP....................................................................................................(952) 926-9999
KSTP.....................................................................................................(76;) 546-1 1 1 1
Cable Community Bulletin Board ............................(Cite has direct computer access)
Radio
WCCO...................................................................................................(612)
370-0611
KSTP.....................................................................................................(651)
481-9333
Newspaper
Star Tribune...........................................................................................(612)673-4000
St. Paul Pioneer Press............................................................................(651)
222-5011
Hopkins -Minnetonka Sun Sailor...........................................................(952)
473-0890
Lakeshore Weekly Nees.......................................................................(952)
473-0890
Utilities
Gopher State One-Call.......................................................................................(651)
454-0002
Excel..............................................................................................(612)
338-1176 or 47-7310
Qwest............................................................................................(612)620-2281
or 410-2234
Reliant Energy/Minnegasco................................................................................(612)
372-5050
ParagonCable.....................................................................................................(612)
522-7700
Water/Sewer (Hopkins Public Works)...............................................................(952)
939-1382
Other
Driskills (Food/Water Supplies)........................................................................(952)
938-6301
Q-4
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
I. Reason for Plan
Tornadoes, floods, blizzards and other natural disasters can affect the city. In addition, major disasters
such as train wrecks, plane crashes, explosions, accidental releases of hazardous materials, and enemy
attack pose a potential threat to public health and safety in Hopkins. An emergency plan is needed to
ensure the protection of the public from the effects of these hazards. A hazard assessment of the City
can be found at BP- attachment 1.
I1. Puraose of Plan
The city has many capabilities and resources, which could be used in the response to any major
disaster. These include the facilities, equipment manpower and skills of both government and non-
government professions and groups. The purpose of this plan is to ensure the effective, coordinated use
of these resources so as to:
A. Maximize the protection of life and property;
B. Ensure the continuity of government;
C. Sustain survivors
D. Repair essential facilities and utilities
111. Legal Basis and References
A. Public Law 920, as amended.
B. Public Law 99-499, (Superfund amendments and Reauthorization Act (SARA)
of 1986).
C. Minnesota Statutes, Chapter 12, as amended.
D. Minnesota Statutes, Chapter 353, Pipeline Safety Act.
E. Minnesota Statutes, Chapter 315, Emergency Planning.
F. City of Hopkins Code, Section 205.
G. Minnesota Division of Emergency Management Bulletin #87-1.
H. Hennepin County Emergency Plan.
1. Mutual Aid Agreements.
J. Metro West EMS Operational Plan.
K. Facility Hazardous Materials Plans.
ZE
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
IV. Organization
Existing government is the basis lir emergency operations. That is, government agencies will
perform emergency activities will perform emergence activities related to those they perform on
a day-to-day basis. City organization and inter -relationships are shown on chart A of this plan.
V. Training and Training Records for Emcrhencv Responders
Emergency responders and City employees who respond to hazardous materials incidents within The
City of Hopkins have received training designed to help them respond to such incidents. At a
minimum, in Hopkins primary responders are trained at the First Responder Awareness Level. as
defined in 29 CFR 1910.120.
30 Police Department personnel are trained to and respond at the First Responder
Awareness Level, as defined in 29 CFR 1010.120. Training records are maintained by Fire Chief at
the Hopkins Fire Station.
36 Fire Department personnel (except new members in training) are trained to, equipped and respond
at the Hazardous Material Operations Levcl. as defined in 29 CFR 1910.120.
Training records are maintained Fire Chid at the Hopkins Fire Station.
40 EMS personnel and the designated mutual aid ambulance scryice(s) are, at a minimum trained to
and respond at the First Responder Awareness Level, as defined in 29 CFR 1910.120.
EMS training records are maintained by the Fire Chid at the Hopkins Fire Station.
Training records for City employees other than police_ fire and FMS are maintained at
City Hall by their respective departments, and by the Public Works Director at Public Works
Building for Public Works personnel.
Q-2
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
Emergency Operations Organizational Chart
Police Department
Warning & Notification,
Traffic Control & Security
Fire Department
Fire Protection,
Radiological/Haz-Mat
Protection, Health/Medical
Ambulance, Search & Rescue
Communications
Emergency Public Information
Mayor
City Manager
Emergency Management
Director
Direction & Control,
Coordination of Plan, Liaison to
Hennepin county Emergency
Manager
Public Works
Debris Clearance, Utilities
Restoration & Sanitation
Inspections/Assessing
Damage Assessment
Recreation
Congregate Care
Finance
Accounting & Purchasing
Q-3
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
Vl. Direction and Control
The direction and control of gov crnment operations from a central, protected facility with adequate
communications and key personnel is cssential to the conduct of cnurgcncy operations.
The Emergency Management Director is responsible for providing o\crall direction and control of city
government resources involved in the response to a disaster. l-hc Emergency Management director Neill
coordinate all aspects of this plan and \y ill scrye as a liaison \\ ith the Hennepin County Emergency
Management Director. The Emergency management director mill report to the City Manager.
The Mayor and Cit Council will report to the EOC and be av ailablc to conduct emcr,cncy meetings.
adopt emergency ordinances and act on other recommendations and adv ice from the City Manager.
Direction and control of the City's response to a major disaster vv ill take place from the I lopkins
Emergency Operations Center (FOC). The City EOC is located at 101 17'1' Aye South in the
classroom of the Fire Department. The incident commander is the ranking or senior officer of the
responsible department.
(For additional EOC information, such as stati'ing, communications. etc.. refer to the Direction and
Control Annex to this plan.)
VII. Emer¢ency Response Personnel and Equipment
Initial response to all emergencies in Hopkins wiII be done by the I Iopkins Police and Fire Departments
under the direction of the Police Chief and Fire Chief or their designee. Emergency equipment
available for responders shall be maintained and imcntoricd by each respcctiyc.
VIII. Trainin¢
Training of local emergency response personnel is done under the direction of the Emergency
Management Director. Records and schedules arc maintained by the Hopkins Police Department and
Hopkins Fire Department Training Officers. Training shall be based on criteria from the National Fire
Academy, FEMA, and the State College and University System. The City Of Hopkins \v ill conduct or
participates in a tabletop, functional or full-scale exercises to test the planning and operational
components of its emergency operations plan. Upon completion of the exercise, an after action review
is held to determine strengths and areas \yhich may need improyenxnt. Such exercises shall be in
compliance with MN HSEM's Exercise Policy
A copy of the City Of Hopkins current methods and schedules for exercising its emergency plan arc
located at Hopkins Fire Station 101 17'1' Ave So. Contact the Fire Chief tier further information
IX. Volunteer Resources and Donations
Volunteer resources and donations shall be managed by the appropriate volunteer agencies under the
direction of the Emergency Management Director.
Q -q
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
X. Continuity of Government I_
All City electronic records shall be maintained on the main computer servers located in City Hall. A
back up of these records shall be maintained on the computer in the Fire Station located at 101 17th
Avenue North.
XI. Emergency Responsibility Assignments
A. A summary of the City's emergency responsibility assignments, by function, is shown on Chart B.
Heads of the various City government departments and agencies will be responsible for carrying
out the assignments shown on this chart.
B. Responsibilities have been assigned by a code letter: "P", "S", or "C".
1. "P" indicates therip mart' operational responsibility, which means the official or
agency is in charge of, and responsible to make provision for that function.
2. "S" indicates support responsibility, which means the agency so assigned will, if
possible, support and assist the official or agency designated primarily responsible.
3. "C" indicates coordination responsibility, and is assigned when several agencies have
support capability but no specific official or agency has obvious primary responsibility.
This will be especially true when non-governmental agencies are involved.
Q-5
Comment [7G3]: Specific locations of City
computers has been designated as "Security
Information" according to MN Statute 13.37.
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
EMERGENCY RESPONSIBILITY ASS INGMENTS
Code: P = Primary S = Support
FUNCTION RESPONSIBLE RE.IJARKS
AGENCIES
Annex.
Fire Department (P)
Police Department (S)
Mutual Aid (S)
A. Warning and
Hennepin County (P)
Notification
Warning Point Actuation of Sircns
Police Dcpartincnt (S)
Fire Department (S)
B. Direction and Control
Office of Emergency
Preparedness (P)
First Response
Cite Manager's Office (S)
American Red Cross (S)
Mayor Council (S)
C. Emergency Public
Communication Coordinator (P) Public Information Officer
Information
Assistant City Manager (S)
D. Search and Rescue
Fire Department (P)
Police Department (S)
Mutual Aid (S)
E. Health & Medical
Hennepin County Medical Center (P)
Emergency Medical Assistance
Methodist Hospital (S)
Police Department (S)
First Response
Fire Department (S)
First Response
American Red Cross (S)
Supplemental First Aid
F. Security, Evacuation
Police Department (P)
First Student (School)
And Traffic Control
Fire Department (S)
Metro Transit (S)
Mutual Aid (S)
Q-6
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
EMERGENCY RESPONSIBILITY ASSINGMENTS
Code: P = Primary S = Support
FUNCTION RESPONSIBLE REMARKS
AGENCIES
Annex.
G. Fire Protection Fire Department (P)
Mutual Aid(S)
H. Damage Assessment Inspections Department (P)
Assessing Department (S)
Public Works Department (S)
I. Congregate Care Recreation Department (P)
Hopkins School District (S)
American Red Cross (S)
Salvation Army (S)
J. Debris Clearance Public works Department (P)
Mutual Aid (S)
Associated General Contractors (S)
K. Utilities Restoration Public Works Department (P) Includes water & sewer dept.
Utility Companies (S) Excel, Qwest, AT&T &
Reliant Energy/Minnegasco
Annex.-
nnex.L.
L.Radiological/
Fire Department (P)
Haz-Mat Protection
Police Department (S)
Hennepin County (S)
Mutual Aid (S)
State of Minnesota (S)
M. Accounting/
Finance Department (P)
Purchasing
Q-7
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
VII. Operations Policies
A. Protection of life and property during an emergency is the primary responsibility of the
government at all levels.
B. In an emergency affecting more than one political jurisdiction, officials of all jurisdictions will
coordinate their services to the maximum extent possible.
C. The Emergency management Director or his her designee %% ill assist in providing resource
coordination between government agencies and the pm atc sector.
D. City government resources must be utilized to the maximum before State or Federal assistance will
be made available.
E. Each agency, department or service of City government �\ ill pro\idc for the maintenance of
records during an emergency. These records should include �\ ork hours, equipment hours,
supplies and materials consumed, injuries to personnel, and damage to public facilities and
equipment.
F. Special consideration must be giv en by the appropriate agency to those facilities, which arc critical
to the municipality.
XII. Support
A. National Guard
Overview
When a natural disaster or other emergency is beyond the capability of local goyernmcnt.
support from the National Guard may be av ailable. Only the ,oycrnor. as commander-in-
chief of the Minnesota National Guard has the authority to activate the Guard. The purpose
of the activation is to cnsurc the preservation of life and property and to support civil law
enforcement agencies:
a. National Guard assistance will compliment, and not be a substitute for City
participation in emergency operations.
b. If made available. National Guard personnel will remain under military command at all
times, gut will support and assist City forces in the accomplishment of a specific task or
tasks.
2. Request Procedure
In the case of the County and all cities that arc not of the first class, the sheriff must submit
the request for assistance to the goy ernor's oft ice. Requests Im activation of the National
Guard should be submitted to the State duty officer by calling 649-5451.
Q -K
City of Hopkins
Basic Plan
Emergency Operations Plan Revision: 2013
State and Federal Auncies
A summary of State and Federal Programs available to local governments which are
expecting or have experienced a disaster is contained in Disaster Response and
Recovery: A Handbook for Local Government. This document was developed by the
Minnesota Division of Emergency, and is on file with the Hopkins Emergency
Management Director Management (DEM).
Information or assistance in securing State or Federal support may be obtained by
contacting the Hennepin County Emergency Management Director.
Federal Assistance — Hazardous Materials Incidents.
The following types of assistance can be accessed through the Division of Emergency
Management (DEM) Duty Officer at (651)649-5451 or 800-422-0798.
The On -Scene Coordinator (OSC) is the Federal official pre -designated by the
Environmental Protection Agency or the U.S. Coast Guard to coordinate and direct Federal
responses and removals under the National Contingency Plan; or the Department of
Defense (DOD) officials designated to coordinate and direct the removal actions from
releases of hazardous substances, pollutants or contaminants from DOD vessels and
facilities. When the National Response Center (NCR) receives notification of a pollutant
incident, the NRC duty officer notifies the appropriate OSC, depending on the location of
an incident. Based on this initial report and any other information that can be obtained, the
OSC will go to the scene and monitor the response of the responsible party of Sate or local
government. If the responsible party is unknown or not taking appropriate action, and the
response is beyond the capability of State and local governments, the OSC may initiate
Federal actions. Using funding form the Federal Water Pollution Control Act Pollution
Fund for oil discharges and the CERCLA Trust Fund (Superfund) for hazardous substance
releases The Regional Response Teams (RRT) are composed of representatives of Federal
agencies and a representative from each state in the Federal region. During a response to a
major hazardous materials incident involving transportation or a fixed facility, the OSC
may request that the RRT be convened by the chairman when a hazardous materials
discharge or release exceeds the response capability available to the OSC in the place
where it occurs; crosses regional boundaries; or may pose a substantial threat to the public
health, welfare or environment, or to regionally significant amounts of property. Regional
contingency plans specify detailed criteria for activation of RRTs. RRTs may review plans
developed in compliance with Title III, if the local emergency planning committee so
requests.
Private Equipment and Facilities
1. A listing of available emergency equipment and facilities owned and operated by the private
facilities in Hopkins and available for use in response to a haz-mat incident is contained within
the facility plan. These plans are maintained at the fire department offices at 101 17`h Ave S.
City of Hopkins Basic Plan
Emergency Operations Plan Revision: 2013
X111. Plan Updatin_, and Distribution
A. For purpose of this plan, the Emergency Management director shall sere as the planning
coordinator. As such, the director will have overall authority and responsibility for the
maintenance of the plan.
B. This plan will be rcyievyed and updated as necessary. but at least once annually. The
Emergency Management Director will be responsible for ensuring that this updating occurs, and
that it is in accord with the schedule and procedures estahlishcd by the Minnesota Division of
Emergency Management. In order to carry out this task, the Director nwv request assistance
from the Hennepin Count\ Emergency Management Director.
C. The City is in compliance xyith the Dig inion of Emcracncy Management and federal emergency
Management and Federal Emergency .MenagCment Agency c\crcise requirements, as published.
D. This plan will be distributed to all City I-Iuvcrnment departments and agencies, \Nhich have
emergency assignments in the event ot'a major disaster in the City. A plan distribution list will
be maintained by the Emer.-cncy management Director.
Q -Ill
City of Hopkins
Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
Purpose
To provide an overview of the responsibilities and the procedures whereby the notification of key
City officials and the warning of the general public are accomplished.
Ii. Responsibilities
A. The Hennepin County Sheriff s Radio is the Hennepin County Warning Point. The County
Warning Point is responsible for relaying warnings to the Hopkins Police department, which
serves as the City warning point.
B. As the City warning point, the Police Department is responsible for ensuring that all warnings
and notifications, which it receives, are handled properly.
C. Emergency incidents occurring at businesses will be reported to the Hennepin County Dispatch
Center by the Facility Emergency Coordinator or other responsible party. They are to notify the
Hennepin County Dispatch Center by calling "911". Their response to a chemical release shall
be as described in their site emergency plan.
M. Operating Procedures
A. Warnings received from the County warning point.
Notify key City government officials (see Attachment 6).
Notify certain private and/or public facilities such as schools, industries, hospitals,
nursing homes (see At -Risk Facilities, Attachment 7).
For more specific information, see the Hopkins Warning Standard Operating
Procedures (Attachment 3).
B. Weather warnings generated within Hopkins.
Tornadic activity or sustained straight line winds in excess of 75MPH (hurricane force) or
potential for same.
Report conditions to County warning point at (763) 525-6210 and J!;gmest_siren comment [Ica]: This phone number has been
activation. designated as "Security Information" according to
MN Statute 13.37.
Notify key City government officials (Attachment 6).
Notify certain private and/or public facilities such as schools, industries, hospitals,
nursing, homes (see At -Risk Facilities, Attachment 7).
A-1
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
C. Hazardous materials warning generated within Hopkins.
1. Assure that Fire Dcpartmcnt has been notified and obtain Response Lcccl
Description.
2. Whenever mass evacuation is necessary for un arca whose outer boundaries extend
at least 2500 feet from the point of incident.
a. Obtain accurate description of arca to be cyacuated. If appropriate.
use cyacuation routes.
b. Report conditions to County vyarning point at (763) 525-6210 and
request EBS and siren activation fro affected arca.
C. Notify kcy City goyernmcnt officials (sec Attachment 6).
d. Notify radio and'or TV stations (sec quick reference, emergency
phone numbers).
e. Notify affected private and'or public facilities such as schools,
industries, hospitals, nursing homes (see At -Risk Facilities,
Attachment 7).
f. Complete Sara Title III Emergence Notification Report (Attachment
S).
D. All other emergencies.
1. Contact responsible Hopkins City Department Head that will advise actions to be
taken.
2. Succession of responsibility for \v arning notification is Warning Officer, Supervisor
On -Duty, and Emergency Management Dircctor.
IV. Testing Procedures
State policy is that State, counties and municipalities test their public %%arning systems at 1.100 hours
(1:00 PM) the first Wednesday of each month.
A. At 1:00 PM the first Wednesday of each month. the Hopkins warning point will take the
following actions:
If requested by the County warning point, be prepared to recciye and acknowledge
the TEST warning and/or monitor Hopkins siren sites to confirm siren soundings.
2. If requested by the Emergency Management Director. test Hopkins alert lists and
other emergency procedures as stated in the Hopkins Warning Plan.
A-2
Comment [JG5]: This phone number has been
designated as "Securitp Intinmatiou" according to
MN Statute P37.
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
Date
V. Authentication
Fire Chief
ATTACHMENTS
1. Warning System Diagram
2. Siren Coverage Map
3. Hopkins Warning SOP
4. Hazardous Materials Response Level Descriptions
5. Hazardous Materials Notification List
6. Police Department Disaster Call -Up List
7. AtRisk 'acilitieskalsoseeAppx-4).........................
8. SARA, Title III Emergency Notification Report.
9. Sirens, Standard Operating Procedures
A-3
Comment [7661: At Risk Facilities have been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
COUNTY \VAR\ING POINT
(NAV :ASI Shcritl- s Radio
9',00 Nailer Street
Golden Valley MN 55427
Phonc: (763) 525-6210
Phonc: (763)525-6214
Has 24-hour capability
and auxiliary power
XL WEATHER SERV.
1733 Lake Drive West ALT: MECO Cin Hall
Mills. MN 55415
Chanhassen, MN 55317 Phonc: (612) 348-2145
Phone: (952) 361-6708
NAWAS
Phone
NOAA
Weather
Radio HOPKINS WARNING POINT
1010 1" Street South
Hopkins, MN 55343,
Phone: (952) 938-8885
This is a 24 — hour operation
With emergency power and fuel
Warnim, Officer
And or
Superyisor on duty
Radio I Phone
ALERT KEN'
RADIOS GOVERNMENT
OFFICIALS
A-4
Radio SIRCNS
Tone
Pltonc
PRIVATE K PUBLIC
FACILITIES
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
I
1 0 dB
SIREN COVERAGE MAP
THE CITY OF
HOPKINS , MINNESOTA
HENNEPIN COUNTY
EMERGENCY OPERATIONS PLAN
ANNEX A
WARNING &
NOTIFICATION
ATTACHMENT 2
" SIREN LOCATION & RATING
1. 8th AVE. SO. & 5th ST. 125 dB
2. ST- LIOUIS ST. & TYLER AVE. NO: 126 dB
3. ELMO PARK 125 d6
JEXISTWG SIRENS
I
A-5
1989
City of Hopkins Annex A
WarninL and Notification
Emergency Operations Plan Revision: 2013
HOPKINS WARNING STANDARD OPERATING PROCEDURES
Purpose
A. To establish procedures for the receipt of \e arning of nuclear attack and natural or any other type
of peacetime disaster: and provide a means and procedure to disseminate this \sarning to the
general public within thejurisdictional area of this municipality.
B. To establish procedures for alerting goycrnmcnt officials and key agencies of this municipality to
insure that immediate government action is taken in order to minimize the effects of an
impending or actual attack or disaster.
H. Responsibility
A. Hennepin County
The Hennepin County Warning Point is responsible for disseminating all warnings to this
municipality except those generated within or adjacent to the nunicipality itself.
B. City of Hopkins
The Hopkins Warning Point is responsible for receipt and proper dissemination of all
warnings received and the proper discharge of all instructions contained in the Warning
Standard Operating Procedures. Alternate mcanS of communication will be used when
the designated primary systems are inoperative or inadequate.
2. The Hopkins Warning Officer is the Police Department Administrative Sen ices
Manager. The Warning Point is located at the Hopkins Emergency Operating Center
(EOC), 1010 1" Street South, Hopkins. Minnesota, 55343. This Warning Point is
manned 24 hours a day.
3. The Warning Officer is responsible for assisting the NOAA Weather Scrvicc whenever
possible in the development of information regarding weather phenomenon by reporting
any observed seg -ere weather conditions and their nuwcntent near, within, or passing
through the municipality. These reports shall be transmitted to the Hennepin County
Warning Point for relay to the NOAA Weather Service Office via NAWAS.
A-6
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
III. Types of Warning
C. Attach Warning
D. Alert Warning
1. Tornado
2. Other natural disasters, which are generally preceded by notification of their potential
danger, such as flooding, or wind, rain and snowstorms.
3. Other peacetime disasters. These include, but are not limited to, industrial accidents
civil disorders.
IV. Types of Warning Signals
A. Attack Warning Signal
1. The Attack Warning Signal is a 5 -minute wavering tone on sirens, or 5 minutes of
continuous short blasts on horns or other devices. This signal should be repeated as
often as deemed necessary by appropriate authorities. THIS SIGNAL SHALL BE
USED FOR NO OTHER PURPOSE AND SHALL HAVE NO OTHER MEANING.
2. This signal means that an actual attack against this County is imminent or underway
and that life-saving action should be taken immediately, including protective action
related to the arrival of radioactive fallout.
3. Actions taken should be in accordance with the community Congregate Care Plan or as
directed by official announcement at the time.
4. Actions taken should be in accordance with the community Congregate Care Plan or as
directed by official announcement at the time.
A-7
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
B. Alert or Attention Signal
1. The Alert or Attention Signal is a 5 -minute steady tune on sirens. horns or other
devices. This signal may be repeated as often as deemed necessary by appropriate
authorities.
2. This signal shall be used to attract the attention of the public to the danger of any
potential or actual disaster other than an Attack \Warning which affects and part of the
7 -county Minneapolis -St. Paul Metro area.
3. Public actions to be taken shall be as prescribed in published Hopkins Emergency
Management directiycs or as directed by local public announcement or both. This
signal shall mean to all persons. "I [1NL fO )'Ol'R L(WAL OR I I'LEVISION
STATION FOR F.MFRGFNC'Y INFORXIAllON."
4. Local government requirements are to implement emergence procedures as prescribed
in the Hopkins Emergency Operations Plan.
V. Operating Procedures
A. Upon receipt of warning notification from the Hennepin County Warning Point,
the Warning Officer will take the following actions:
Insure that the warning is disseminated to the general public by proper activation
of the appropriate signal on the sirens and other public warning devices.
Activation of sirens for any condition will be from the Hennepin County Warning
Point or Alternate.
Alert the Emergency Management Director. City government officials and key
departments (refer to the Police Department Disaster Call -Up List. Attachment 6).
Implement actions as required in this plan.
B. Warnings generated by emergency conditions within the City of Hopkins.
1. Natural Disasters
a. Sighted Touchdown Tornado
1. Notify the Hennepin County Warning Point at (763) 525-0210 and
request that the siren system be activated.
A-8
Comment [7G7]: This phone number has been
designated as "Security Infonwation" according to
MN Statute 1137.
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
2. Alert City government officials and key departments per the Police
Department Disaster Call -Up List, Attachment 6.
b. All Other Natural Disasters
1. Contact the Emergency Management Director or other City
department who will instruct the Warning Point of actions to be taken.
If it is determined that the general public should be alerted this
condition, activation of the sirens is accomplished as described in
paragraph a. (1) above.
Succession of responsibility for actions to be taken is the
Warning Officer, Police Department Supervisor -on -Duty,
Emergency Management Director.
2. If necessary, request the notification of the Minneapolis -St.
Paul Weather Service via the Hennepin County Warning
Point at (763) 525-6214 or (763) 525�6214
3. Other disaster or emergency condition: Take actions a prescribed in paragraph b.
(1), above. If determined that public sirens should be sounded, the Warning
Officer shall make request for activation of the siren system by contacting the
Hennepin County Warning Point at (763) 525-6214 or (763) 525-6210.
C. Responsibility for Determining Need to Evacuate, Shelter -In -Place and/or Re -
Entry
1. In the event of a hazardous material(s) incident in The City of Hopkins, the Incident
Commander, is responsible for determining and deciding the need for actual or precautionary
evacuation, or for shelter -in-place and for re-entry (re -population).
2. The Emergency Operations Center in the City of Hopkins shall serve as an alternate to the
Incident Commander, in determining and deciding the need for actual or precautionary
evacuation, or for shelter -in-place and for re-entry (repopulation).
3. The City of Hopkins Emergency Notification Center will assist in making appropriate
notifications.
A-9
Comment [7681: This phone number has been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins Annex A
Warnin= and Notification
Emergency Operations Plan Revision: 2013
V1. Testing Procedures
A. State Policy dictates that communities test their earning Systems at
1300hours ( 1:00 p.m.) the first Wedncsdac ofcach month.
Communities are encoura_,ed to make ads ance announcement of
each test through local radio, tele\ ision, and ne\\ spapers.
B. At 1:00 p.m. the first Wednesday of each month, the Hennepin
County Warning Point kill test the Hcnncpin County area siren system. The Hopkins
Emergency Preparedness Public Warning System \yill be tested in the fol lo\ying way:
Sound the (TEST) ALERT signal. This is a steady tone or
blast of sircns, horns, \N histles or other de\ ices for a period of one ( I ) minute.
• Wait one (I) minute
Sound the (TEST) ATTACK \\'ARNI\G signal. This is a
wailing tone on sirens or a series of short blasts on horns.
whistles. or other dcyices tier a period on one ( I ) minute.
C. Testing of local alert lists and other emergency \yarning
procedures will be at the discretion ofthc Emergency
Management Director.
A -II)
City of Hopkins
Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
HAZARDOUS MATERIALS RESPONSE LEVEL DESCRIPTIONS
Response Level I -Potential Emergency Conditions
An incident or threat of a release which can be controlled by the first response agencies and does not require
evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a
small area and does not pose an immediate threat to life or property.
Response Level II - Potential Emergency Conditions
An incident involving a greater hazard or larger area which poses a potential threat to life or property and which
may require a limited evacuation of the surrounding area.
Response Level III - Potential Emergency Conditions
An incident involving a severe hazard or a large area which poses and extreme threat to life and property and
will probably require a large-scale evacuation; or an incident requiring the expertise or resources of County,
State, Federal or private agencies/organizations.
Notification of an Emergency by Facility Personnel
Facilities within City of Hopkins that possess extremely hazardous materials are required to develop and
maintain emergency response plans and procedures consistent with SARA Title 111, Section 304 that their
employees will follow in the event of a release of those hazardous materials.
At a minimum, these facilities are required by law to immediately notify the following in event of an accidental
emergency release, and be prepared to state the name of the substance(s) released and the approximate amount:
City of Hopkins has determined that all covered facilities within the jurisdiction have implemented the required
response plans, with 24 hour contact telephone information; or, new facilities have under development the
required emergency response plans. Copies of these facility plans, with contact names and procedures, are on
file at the Hopkins Fire Department. Contact the Fire Chief for further information.
A-11
City of Hopkins Annex A
WarninLl and Notification
Emergency Operations Plan Revision: 2013
HAZARDOUS MATERIALS NOTIFICATION LIST
For all Response level I, II and III incidents. the following agencies arc to be contacted:
State Duty Officer: (651) 649-5451 or 1-800-422-0798
National Response Center: 1-800-424-8802 or 202-426-2675 or 202-267-2675
The State duty officer is responsible for notifying all appropriate State and Federal agencies, thercfi�re, it
is essential to keep the State duty officer im are of the situation, should it escalate.
For all Response Level I, II and III incidents, contact the individuals on the police and Fire Department Disaster
Call -Up List.
A-12
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
POLICE DEPARTMENT / FIRE DEPARTMENT CALL-UP LIST
IN CASE OF DISASTER
Whenever the warning sirens are sounded, the police personnel will take the following actions:
DISPATCHER
1. Notify the Warning Officer, the Police Chief, at #6401 and the Fire Chief at 6451 if unable to
contact these number call cell phones. If unable to contact the Police Chief, call the
Administrative Services Director at #6403 and then continue the Warning Officer call-up list if
directed by the Administrative Services Director.
2. If the Activity Center is open, notify the Activity Center Coordinator on extension 6475, giving
information as to location of last sighting of any tornado, or what the emergency is.
3. If City Hall is open, contact the City Hall Operator on extension —0- and request that all
departments be notified of a tornado warning, etc. Inform the operator that City Hall employees
should follow evacuation procedures to the lower levels if necessary.
4. Notify the supervisor on duty. If no supervisor is on duty, call the supervisor -on-call.
5. When directed by the Fire Duty Officer, call up the fire fighters by use of the Fire Pager System.
WARNING OFFICER
Notify the following personnel: (See Appendix for Telephone Numbers)
POLICE
Rank
Chief
Captain
Administrative Services Director
Sgts. (all)
Rsv. Capt.
Rsv.
A-13
City of Hopkins Anne A
Warning and Notification
Emergency Operations Plan Re inion: 2013
Fire Officers:
Rank
Chief
Assistant Chief - 2
Assistant Chief - 3
Captain 1
Captain 2
Captain 3
Captain 4
Other:
City Manager
Assistant City Manager
Administrative Assistant
Building Official
Director of Public Works
Supervisor -on-call
Director of Recreation
Finance Director
Assessor
Mayor and Council
Supervisor
1. Call patrol personnel as needed or dircctcd.
A-14
Cite of Hopkins Annex A
Warnin= and Notification
Emergence Operations Plan Revision: 2013
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A-15
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
I*
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JYIfM1IAK IO EM-IiJ+
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
Duty Officer:
Date:
Time: M. / P.M.
SARA TITLE III
EMERGENCY NOTIFICATION REPOR"I
Facilities must. per Title 111. section 304. provide ALL of the following information:
Caller's Name: Telephone: ( )
Representing: Facility at:
Contact person for additional information:
Name: Telephone:
Chemical name/identify of chemical(s) involved in the release:
Is this a Reportable Chemical as listed in SARA, Section 302(A)? Yes No
Incident Specs:
Quantity spilled/released into the environment:
Time spill/release occurred: a.m. / P.M.
Duration of spill/release: Hours Minutes
Released into: Air Water Soil
Any known/anticipated acute or chronic health risks associated with this release? If yes, please describe:
Any advice regarding medical attention necessary for exposed individuals? If yes please list:
Proper precautions to take as a result of the release, including evacuation:
The affected area for each precautionary action:
A-17
City of Hopkins Annex A
Warning and Notification
Emergency Operations Plan Revision: 2013
Other individuals) notified, including Emen,enc.r Plannim, commince(.$). Eme ;enc r Coo rdinunrr(s). other
states & etc.
Name & Representing Time Telephone Number
Follow-up Emergency Notice
By law, this information must be provided by the lacilit\ in \+ riting. to the State Frnergenc� Response Commissional the
following address:
Lee Tischler - Director
Minnesota Emergency Response Commission
B5 - State Capitol
St. Paul, MN 55155
On the first working day following a Title II I release notification: provide a cope ol'this lbnn to Lee Tischler.
A -IK
City of Hopkins Annex A
Warnin¢ and Notification
Emergency Operations Plan Revision: 2013
STANDARD OPERATING PROCEDURE
FOR CIVIL DEFENSE SIREN CONTROL INSTALATIONS
The standard operating Procedure for the handling of complaints, malfunctioning of sirens, agency responsible
for power supply and radio control procedures is as follows:
The Hopkins Police Department is the agency designated as responsible to receive and handle all
reports and problems concerning the Civil Defense sirens within the City of Hopkins. The reporting
telephone number is (952) 938-8885.
It shall be the duty of police personnel to disable malfunctioning sirens as quickly as possible. All
siren control switches are locked with Master Padlock No. 3657. Key No. 3657 fits garage gate
locks, etc. Gate at Brentwood Park Water Plant can be opened with Master Key No. 2126.
The Police Dispatcher will take the following actions:
a. If there is a false activation of the siren, the procedure to follow is:
(1) Keep the party notifying you of the activation on the lie and try to pinpoint the
the siren location.
(2) Call Sheriff's Radio at (763) 525-6216 (non -emergency number)
or (763) 525-6214 (non published number) and ask them to put out a "stop"
signal on the identified siren.
(3) Ask caller to let you know when the siren stops. If siren continues to sound,
inform the caller that the problem is a mechanical failure and the appropriate
steps will be initiated.
(4) Have the power turned off at the siren. (Written procedures on how to manually
shut down sirens should be available on a 24 hour basis).
b. If an individual siren is in trouble:
(1) A police officer will be immediately dispatched to unlock the master switch,
turn off the power and re -lock the master switch in the off position.
(2) Notify Hopkins Public Works (Superintendent Streets/Sanitation or
Traffic Services).
a. During regular business hours: (952) 939-1382
b. After normal business hours or on weekends and holidays if it is
determined that immediate restoration is needed because of a threatening
national situation or if severe weather is a threat call: Public Works or
(see Appendix for home telephone numbers).
If they cannot be reached, call the Fire Chief
c. Notify the Emergency Management Director on the next business day of
any problems with the sirens and any corrective actions taken.
A-19
City of Hopkins Annex A
WarninL, and Notification
Emergency Operations Plan Revision: 2013
4. The siren locations and their numbers are ad follows:
a. mer Valu Corner of 5°i St. S and entrance. Siren Master control s\% itch is located on the
power pole.
b. Edco: Intersection of Tyler A\ enue North and St. Louis Street.
c. Brentwood Park North side of Cita Well No. 4
North of the Hopkins House on RoMimood Road extended. If the gate is locked. Master
Key No. 2126 will open the gate.
d. The emergency Management Director, the City Manager. or the senior police officer in
charge is authorized to give public announcement concerning the siren malfunction. Release
should be given through Hopkins Community Bulletin Board on Cable TV, and through
normal radio and telev inion channels (see Attachment 10). Details of the facts to be released
are:
(1) What happened
(2) Where
(3) What the signal means to the public
(4) Request the public NOT to call the police. fire & etc.
A-20
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Purpose
To describe how direction and control of the City response to a disaster will be accomplished.
II. Responsibilities
A. Emergency Management Director: The Emergency Management Director will be responsible
for directing the emergency operation and allocating the necessary City government resources to
respond to the emergency situation. The Emergency Management Director will obtain the City
Manager's approval for expenditures that exceed $5,000. The Emergency Management Director
will also keep the City Manager informed of the status of the emergency operation. The line of
succession to the Emergency management Director is as follows:
Emergency Management Director: Dale Specken Fire Chief (952)-548-6451
Emergency Management Coordinator: Curt Mackey Asst. Chief (952) 548-6452
EOC Department Heads
B. City Manager: The City Manager will be kept informed of the status of the emergency operation,
and will in turn inform the Mayor and City Council. When necessary, the City Manager will
advise the Council regarding actions that require Council approval.
III. City of Hopkins Emer¢encv Operations Center
Direction and control of a response to a disaster will be carried out at the Hopkins EOC. The EOC is
located in the classroom of the Fire Department at 101 17'" Ave South. If for some reason the EOC is not
useable at the time of a disaster, the Hopkins Police Training room at 1010 1 s' Street Ave South, will serve
as the alternate EOC.
A. Criteria for EOC Activation
The EOC will be fully activated and staffed upon the occurrence of a disaster in the City of Hopkins
which represents a threat to life and property, and involves a coordinated response of City departments
and multi-levels of government (also see Attachment 1). The EOC may be partially activated in response
to a threat or potential threat to the safety of residents in Hopkins, including the release of a reportable
product as the result of a hazardous material incident/accident (see Attachment 2).
Responsibility for EOC Activation
In the event of a major disaster, EOC staff would be expected to automatically report to the EOC.
However, the Hopkins Emergency Management Director is responsible for ensuring the EOC is activated
according to the criteria discussed above.
Staffing of the EOC
Each department/agency assigned an emergency function is to be represented in the EOC and is
responsible for ensuring its' representative is familiar with the duties which he/she is expected to perform
at the EOC. Each department/agency is responsible for providing 24 hour coverage if necessary. (See
Attachment 3 for the staffing list).
D. Personnel Decontamination
Refer to Annex L, Radiological/Hazardous Materials Protection, for procedures to be used on
persons arriving at the EOC.
B-1
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
E. EOC Equipment/Supplies
The Emergency Management Director or his her designee is responsible liar ensuring the EOC
is operational — that necessary maps, displays, tables & chain, communications equipment, message logs
and etc. are on hand and available for use in the EOC. The Emergency Management Director or his her
designee will also be responsible Ibr ensuring [lie staff is Icd.
F. Emergency Generator
The EOC has an emergence Ihackupl power Source It is supplied b\ l llfl KEN generator with a
direct connection to the natural gas distribution SyStcm. Starting is MtOnlatic. I he Director of
Public Works is responsible to have the emergency generator operational at all times.
G. Communications Capability of the EOC
The City of Hopkins has communications capabilities with the liollo\ving in order to cam
out their emergency responsibilities.
1. City Forces
Name Means of Communication
-Police Department Telephone, radio, and mobile phone
-Fire Department Telephone. radio, and mobile phone
-Public Works Depannient Tclephonc, and Mobile phone
-Other EOC Departments Telephone and mobile phone
2. Other governmental agencies
Name Means of Communication
-Hennepin County EOC Telephone, radio and facsimile. WebEOC
-City of Minnetonka Telephone, radio and facsimile
-City of St. Louis Park Telephone, radio and facsimile
-City of Edina Telephone, radio and facsimile
-City of Golden Valley Tclephonc, radio and facsimile
-Region Coordinator Tclephonc, radio and lacsimile
-State EOC Tclephonc radio and lacsimile
-National Weather Service Telephone, radio and CJ IS
IMM
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
3. Public/Private Facilities
Name Means of Communication
-Mobile Amateur Radio Telephone and radio
Corps of Hennepin County
4. News Media
Name Means of Communication
-Television Telephone, radio, facsimile
-Newspaper Telephone, radio, facsimile
Attachments 7a and 7d identify specific communication capabilities between each organization. Both the primary
and secondary EOC's have all the identified communication capabilities.
H. Message Handling
Purpose, forms and procedures are outlined in Attachment 10.
1. Operational Reports
Types and categories are described in Attachment 11.
1N'. Supporting Documentation
A. Attachments to this annex.
B. EOC Standard Operating Procedures.
C. Resource Manual for lists of equipment and supplies.
V. Authentication
Date
Attachments
Emergency Management Director
1. Readiness conditions and actions
2. Hazardous Materials Response Level descriptions
3. EOC staffing list
4. EOC call-up list/police department call-up list
5. EOC functional responsibilities
6. EOC floor �Il1
-------------------------------------
7. Radio & telephone communications capabilities
8. Food and water agreements
9. Resource manual summary
10. Message handling procedures
11. Operational reports
B-3
Comment 1769]: The EOC floor plan has been
designated as "Security Infortnation" according to
MN Statute 13.37.
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
READINESS CONDITION (REACON) ACTIONS
Readiness Condition 3
This condition depicts a worsening international situation to the point that a possible break in those relations may occur.
This information would be received from the Federal Emergency Management Agency through the National Warning
System (NAWAS), the Hennepin County Warning Point (HCWP). and the National Weather Service (NWS) radio.
The following actions are to be taken:
1. The Emergency management Director will notify the City Manager. who vN,ill notify the Mayor and City Council.
2. The Emergency Management Director will-inlbnn key staff personnel and direct rcv'icw of operating procedures
of their respective departments.
3. The Public Information Officer will ad%'ise the public that Hopkins Ci IN go%'emment is reviewing cmergency
procedures. No public action will be required.
FW
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
READINESS CONDITION 2
This condition depicts a serious deterioration of international relations, a possible breach of those relations and a
possibility of hostile actions. This information would be received from the Federal Emergency management through
NAWAS, HCWP and NWS radio.
The following actions are to be taken:
1. The Emergency Management Director will notify the City Manager, who will notify the Mayor and City Council.
2. The Emergency Management Director will notify key staff personnel and place them on a standby basis.
3. The Emergency Operating Center will be activated and placed on a standby basis.
The public Information Officer should advise the public as to the situation and the action city government is taking to be
prepared.
The Public Information Officer should further advise the public to review their individual and family emergency action
plans and stay tuned to radio and TV for emergency instructions.
B-5
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Readiness Condition 1
This condition depicts a situation where the President of the United States has advised the governor and the Public that
war is imminent or has occurred and that the safety of the resident of Hopkins is endangered.
The following actions are to be taken:
I. The City Manager will advise the Mayor to comrne the City Council in an emergence session.
2. The Emergency Operating Center is to be actiN ated lirr 24-hour operation.
3. The staff will be fully mobilized.
4. The public will receive instructions over EBS.
5. Warning procedures via the HCWP and NWS radio mai he received prior to or concurrent with Readiness
Condition 1.
B-6
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
HAZARDOUS MATERIALS
RESPONSE LEVEL DESCRIPTIONS
Response Level I — Potential Emergency Conditions
An incident or threat of a release which can be controlled by "the first response agencies and does not require
evacuation of other than the involved structure or the immediate outdoor area. The incident is confined to a
small area and does not pose an immediate threat to life or property.
Response Level II - Potential Emergency Conditions
An incident involving a greater hazard or larger area which poses a potential threat to life or property and which
may require a limited evacuation of the surrounding area.
Response Level III - Potential Emergency Conditions
An incident involving a severe hazard or a large area which poses an extreme threat to life and property and will
probably require a large-scale evacuation; or an incident requiring the expertise or resources of County, State,
Federal or private agencies/organizations.
B-7
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Dispatcher Phone: (763) 525-6214
City Hall Phone: (952) 935-8474
EOC Phone: (952) 939-1430
EOC STAFFING LIST
Emergency Department
Staft' Title
Alternate
1. Warning and Notification
Police Chief
Police Captain
2. Directions and Control
Emergencv Menu. Director
Emergency M -nit. Coor.
3. Emergency Public Information
Asst City Manager
City Manager
4. Search & Rescue
Fire Chicf
Assistant Chicf
5. Health/Medical Rescue
Ambulance
Fire Chict'
Assistant Chicf
6. Evacuation, Traffic Control
And Security
Police Chicf
Captain
7. Fire Protection
Fire Chia
Assistant Chief
8. Damage Assessment
Building Official
Building Inspectors
9. Congregate
Recreation Dcpt. Director
Activity Center Coor.
10. Debris Clearance
Public Works Director
Supervisor -on -Duty
11. Utilities Restoration
Public Works Director
Supervisor -on -duty
12. Radiological/Haz-Mat
Protection
Fire Chief
Assistant Chief
13. Accounting/Purchasing
Finance Director
Senior Account
Clerk - Payroll
14. Voluntary Agencies Representative
B-8
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
POLICE DEPARTMENT CALL-UP LIST
IN CASE OF DISASTER
Whenever the warning sirens are sounded, the police personnel will take the following actions.
DISPATCHER
1. If the Community Center is open, notify the Community Center Coordinator on
Extension 6475, giving information as to location of last sighting of any tornado, or what
The emergency is.
2. If City Hall is open, contact the City Hall Operator on extension —0- and request that all
departments be notified of a tornado warning, etc. Inform the operator that City Hall employees
should follow evacuation procedures to the lower levels if necessary.
3. Notify the Warning Officer, the Police Chief, at #6401. If unable to contact the Police Chief,
call the Administrative Services Director at #6403 and then continue the Warning Officer call-up
list if directed by the Administrative Services Director.
4. Notify the supervisor on duty. If no supervisor is on duty, call the supervisor -o.
WARNING OFFICERS
Notify the following personnel: See appendix for phone numbers
NAME
Police Chief
Captain
Administration
Sergeant
Sergeant
Sergeant
Sergeant
Sergeant
Rsv. Captain
B-9
B-9
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Fire Officers
Rank
_Chief 1
Assistant Chief 2
Assistant Chief 3
Captain 1
Captain 2
Captain 3
Captain 4
Other
City Manager
Assistant City Manager
Administrative Assistant
Building Official
Director of Public Works
Supervisor -on -Call
Director of Finance
Director of Recreation
Assessor
Mayor
SUPERVISOR
1. Call Patrol personnel as needed or directed.
MU
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
EOC FUNCIONAL RESPONSIBILITIES
1. Office of Emergency Management: Direction and Control
The Office of Emergency management is responsible for providing overall direction and control of City government
resources and operation involved in the response to -a disaster.
2. City Manager's Office: Public Information
The City Manager's Office is responsible for informing and advising the Mayor and city council regarding the
emergency operation, and if necessary, emergency Council actions. The Public Information officer is responsible for
providing information and instructions to the public through the use of available media sources and will hold primary
responsibility for communication with the media.
3. Finance Department: Accounting of City Expenditures During Emergency, Purchasing Supplies
The Finance Department is responsible for supervising the financial obligations during emergencies and disasters. 1
coordination with Purchasing, Finance will maintain an accounting of expenditures. The Finance Department is
responsible for providing the necessary supply of materials and equipment to support the operations of the other
departments. Purchasing will maintain a record of quantities and the location of equipment and materials needed to
support emergency operations.
4. Fire Department
The Fire Department is charged with the following responsibilities: protect life and property; minimize fire and
explosive, damage; perform fire and rescue operations; provide radiological/hazardous materials protection; and
provide basic life support to disaster victims.
5. Inspection Department Assessment
The Inspection Department is responsible for -damage assessment within the City. This department will inspect all
buildings in a disaster area to ascertain their structural safety. In the Emergency Operations Center, Inspection, along
with assistance from Assessing, will maintain a status board and map identifying areas of damage.
6. Recreation Department: Congregate care
The Recreation Department is charged with the responsibility of coordinating the City resources for congregate care
including the need for food, shelter and clothing.
B -i l
City of Hopkins
Anne B
Direction and Control
Emergency Operations Plan Revision: 2013
7. Police Department: law Enforcement. Connnunications, Wanting
The Police Department is charged with the responsibility of'protecting lilt and property, enliuring law and order,
preventing sabotage and subversive activities, coordinating conununications providing security of operational areas and
the EOC, conducting explosive ordinance reconnaissance and implementing appropriate wantings. The Police
Department is also responsible for traffic control to and From stricken arras. A pass system will be incorporated
consisting of a picture ID as proper authorization lirr Cit\ emplovices. The Police Department is responsible Ibr issuing
identification passes to other non-operating personnel who have a need to enter an aflccted arca. In the Emergency
Operations Center, the Warning Officer is responsible for the flow of incoming and outgoing messages.
8. Public Works Department
The Public Works Department is charged with the responsibility ol'prov iding the necessary support to maintain
operation of public utilities; maintain access over right-of,way: remov e obstacles and debris: repair public and private
buildings needed for emergency or disaster relief use: provide for adequate sewage and waste disposal: and provide for
the selection, identification and disposal of deceased persons.
This department is also responsible for providing the necessary transportation support for operating forces and fir the
general public, when necessary.
Priority of operations is ordered in the following manner: clear communication routes: remove obstacles and debris
detrimental to the transport of operating personnel: provide safe water Ibr public consumption: and in conjunction with
the Health Department, provide adequate sanitation facilities.
MM
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
i.,l Y CM MIPK1N5 AM"" H
"UIP"G*r"GY OPER41MU :; ly. AN WRE=ICN AND Oc7fTWKAX<M
A7TAGFIM1ETfT9 i>IEVISIUIt 1
a
CIN OF HOPKINS
EOG FLOOR PLAN
.oLowN
Master has original copy of khi�
B-13
Comment I3G10]: The EOC floor plan has been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins
Anne B
Direction and Control
Emergency Operations Plan Revision: 2013
RADIO COMMUNICATION CAPABILITIES
EQUIPMENT
Police Fire P.W. Total
Portable 800 MHz trunked
45
24 10
79
Portable 800 MHz Conv
14
14
Mobile 800 MHz
16
8
! 24
Mobile 800 MHz Conv
18 18
Control Station 800 MHz
3
3
6
Control Station 800 MHz Conv
Cont Station VHF
1
1
Mobile relay 800 MHz conv
?
Mobile relay station VHF
1
_
]
Pager — Disla
35
35
Pager — Monitor
49 49
B-14
B-14
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
TELEPHONE COMMUNICATION CAPABILITIESI - Comment []G11]:These phone numbers have
_ - been designated as "Security information" according
A. EOC Telephone Lines to MN Statute 13.37.
Location
EOC Primary Number Telephone Number
EOC PrimaryNumber Police
(952) 548-6450
EOC Altemate Facility Fire Station
(952) 938-8885
Police Dispatch
(763) 525-6214
City Hall (Main Switchboard)
(952 938-8474
Emergency (Incoming Only)
911 or (952) 935-3321
B. Facsimile Machines
Organization
EOC Primary Number (Police) (952) 548-6470
City Hall (952) 935-1834
Fire Station, Alternate EOC (952) 939-1375
Public Works (952) 548-6381
C. Cellular Mobile Phone (Mobile and hand held)
Department
Police 612 723-4672
or
612 723-4502
_
(612)723-3274
or
(612)723-1771
(612)619-2192
or
(612) 710-3480
(612)723-3217
or
(612)619-2186
612)619-2182
or
612 719-3598
612 619-2190
or
612 723-3275
(612)619-2179
or
612)965-2005
(612)369-5504
Department
Fire
952 210-2068 or 952 548-6451
952)210-6718 or (952) 210-1642
(612)239-6454 or 612 807-6249
City Manager
612 916-3326
Emereency Manaizement Director
952) 210-2068
Police Chief
952 292-4056
Fire Chief
952-210-2068
B-15
B-15
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
FOOD AND WATER SUPPLIES
Food
The City and Super Valu have an agreement, which establishes a charge account for the City. If during
an emergency the City must proyidc food for residents and staff: the Cite man take the trod that it needs
from Driskill's and be billed later liar it. It' Driskill's does not ha\c enough lixtd on hand. Driskill's kill
contact the Super Valu warehouse to obtain additional supplies.
Kitchen Facilities
Both of the Congregate Care facilities, the Hopkins Activity Center and the Eisenhower Community
Center are equipped with_ large kitchen and dining areas hich could be used to feed a large number of
people (see Annex I).
Water
If ground water supplies become contaminated. the City owns a tank truck which it could use to obtain
fresh drinking water from another location and then transport it back to Hopkins. The Cit\ also has a
mutual aid agreement with other cities which would alloy Hopkins to borrow additional tank trucks it'
necessary.
MW
Comment [7G12]: The locations for Congregate
Care harc been desienated as"Securit% Intiainai ion"
according to \1X Statute 13.17.
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Purpose
The Resource Manual is intended to provide a quick reference for the emergency personnel, equipment
and service providers. The Resource Manual is on file in the Emergency Management Director's office.
1I. Contents
Introduction
Purpose of Manual
Supporting Documents
Emergency Equipment and Supplies
- Police
- Fire
- Public Works
Emergency Call List
Health Support Services
- Doctors
- Hospitals
- Ambulance Services
Clean -Up Contractors
- Hazardous Waste
- Debris
- Other Waste
Miscellaneous Emergency Service Providers
B-17
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
MESSAGE HANDLING PROCEDURES
1. Purpose
Emergency operations are carried out under other than normal conditions. Expedient response decisions
by officials must be made under the stress and confusion brought on h% the disaster situation. It is
important that a standard procedure be utilized to pro\ ide tier the cent alizcd receipt, analysis and
dissemination of all information and messages relating to the disaster. A standardi/ed procedure will
ensure the following:
A. Accuracy of details pertaining to public safety.
B. Establishment of priorities.
C. Continuity of damage assessment.
D. A record of actions requested and taken.
E. Ease of handling reports and messages.
F. Establishment of responsibilities.
Il. Forms
A. The standard Hopkins speed memo (triplicate NCR fol -111) %v ill be used to record all incoming and
outgoing messages. One box of mcnw tinrms is located in the Fire Department classroom and a
Second box is located in the City Hall copier room.
B. One copy is labeled for the addressee; one copy is labeled for damagc assessment, and one copy
is kept by the originator.
III. Procedure/Routing
A. Incoming Messages/Reports
I. Operators and dispatchers will use the message form to record all incoming messages and
reports.
2. A controller designated by the Emergency Management Director \% ill rev ie\v all
messages and reports to confirm routing to addressee, damage assessment and, if deemed
advisable, copies to other scr\ ices.
3. Messages and reports will be hand -carried.
4. Damage assessment \a ill post incoming messages and reports to charts and maps as
directed by the Controller.
B-18
City of Hopkins
Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
B. Outgoing Messages/Reports
Departments will respond to incoming messages and reports or developing
situations by using the memo form.
Routing will be through the controller with copies to addressee and damage
assessment as necessary.
Damage assessment will post outgoing action responses to maps and charts as directed by
Controller.
B-19
City of Hopkins .annex B
Direction and Control
Emergency Operations Plan Revision: 2013
Crit or wrXIHF- Arrux N
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B-20
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B-20
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
OPERATIONAL REPORTS AND PROCEDURES
The purpose of this attachment is to establish a uniform system of reporting information that is essential for
emergency operations at local, County, State and Federal levels.
Types of Reports
Reports are divided into three general categories:
- Reports used during the pre -emergency phase to increase readiness
- Reports used during a disaster showing the situation
- Reports of recovery efforts that are used after a disaster
A. Pre -Emergency
A member of the County Emergency Preparedness Staff and the State Division of Emergency
Management (DEM) staff will be on duty at all times as duty officer to ensure proper handling
of reports.
Readiness Condition Reports
Readiness conditions are described in Attachment 1.
2. Increased Readiness Reporting (IRR) Local Status Form
An IRR report will be used to evaluate public and local government action and readiness
posture for emergency action. The DEM regional coordinators will designate which local and/or
County emergency managers will make the IRR report which is to be sent to the DEM regional
coordinator. he/she will consolidate the reports and submit them to the State office.
B. Emergency
The following reports will be sent upon a disaster occurrence by local officials through the County to
DEM regional coordinators and, if necessary, from them to State and Federal authorities.
Nuclear Attack Reports
a. Required reports will be developed by the County with input on request from Hopkins.
2. Operational Situational Report
A summary situation report will be submitted through the County to the State from
DEM regional coordinators after the first day of peacetime -type emergencies, as of
0800 and 1800 hour's daily.
B-21
City of Hopkins Annex B
Direction and Control
Emergency Operations Plan Revision: 2013
3. Natural Disaster Damage Assessment Reports
Local government through the County to DEM "ill submit action reports.
Regional coordinators showing rccovcry efforts following a disaster.
These reports will cover the following:
a. Scope of the disaster, including a casualty list and property damages sustained by
both public and prn ite property. nature of resources and where used, personnel
involved in rescue. security provisions and restoration operations.
b. State whether applications will be submitted for State and or Federal financial
assistance.
B-22
City of Hopkins
EMERGENCY OPERATIONS PLAN
1. Purpose
Annex C
Emereencv Public Information
Revision: 2013
To provide an overview of how emergency public information would be disseminated in the
event of a disaster.
11. Communications
The official authorized to serve as the public information officer (PIO) for the City of Hopkins,
is the Assistant City Manager. If the Assistant City Manager is unavailable, the City Manager
would serve as the alternate PIO. This individual would be given access to all information
necessary to carry out his/her role as PIO for the City of Hopkins.
111. Policies and Procedures
A. If it becomes necessary to establish a news briefing room, the City Council Chambers
would be used for this purpose. News media personnel would be asked to report to this
facility.
B. In the event of a protracted disaster/emergency, news releases would be issued on a
regular basis.
C. Public information would be disseminated through the following (radio and/or TV)
stations:
TV:
Radio:
WCCO — (612) 339-4444
KSTP - (651) 646-5555
KMSP - (952) 944-9999
KARE - (763) 546-1111
WCCO — (612) 204-0331
KSTP - (651) 646-8255
Comcast Cable (Community Bulletin Board) City has direct computer access
IV. Support Documents
Prepared public information supplements for release to radio, TV and newspapers are on file in
the Emergency Management Director's office.
C-1
City of Hopkins
EMERGENCY OPERATIONS PLAN
Authentication
Date:
Attachment
Public Information SOP
C-2
Annex C
EmerLenc% Public Information
Revision: 2013
Assistant Cite Manager
City of Hopkins Annex C
EMERGENCY OPERATIONS PLAN Emer¢ency Public Information
The purpose of this standard operating procedure is to assure dissemination of information and
instructions to the public on a timely basis and to coordinate all releases during pre -emergency,
emergency and post -emergency conditions.
1. All releases to the news medial will be through the Public Information Officer (PIO).
2. The PIO will edit and consolidate all releases for radio, TV and newspapers.
3. Messages are to be cleared with the PIO before they are issued.
4. During emergency situations the PIO will:
a. Contact key information staff members.
b. Establish liaison with City departments which may require information output.
C. Review the pre -positioned copy of the Emergency Public Information (EPI) supplement.
d. Inform the media of public information capabilities and plan.
e. Establish the Public Infonnation Service for the media and public inquiries.
f. Release prepared messages to the media and to all City emergency services
C-3
City of Hopkins Annex D
EMERGENCY OPERATIONS PLAN Search and Rescue
Revision: 2013
1. Purpose
To describe how search and rescue would be accomplished in the City folloti ing a disaster.
11. Responsibility
Within the City, the primary responsibility for search and rescue belongs to the Fire Department.
Backup assistance for search and rescue would be available from the Police Department.
111. Supporting Agencies/Organizations
A. The following agencies have helicopters. which may he availablc to assist in looking
for missing persons.
1. State Patrol
Emergency Only — (651) 582-1511 or use
police "Inters\ stem"
2. Local News Stations
WCCO— (612) 320-2400
KSTP - (651) 646-5555
KARE - (763) 546-1 1 1 1
B. The following volunteer organization \v ould be av ailable to assist with a major search
and rescue operation:
1. Hennepin COUnty Sheriffs Mutual Aid Association
2. Hennepin Countv Sheriffs — Emergency Squad — (763) 525-6210
3. Hennepin County Shcrifl-s Mobile Radio Corps — (763) 525-6210
IV. Supporting Standard Operating Procedure (SOP
Refer to the Radiological/Hazardous Materials Protection SOPS for detailed procedures of
chemical response, identification and decontamination for lavv cntorcement and tiro rescue
personnel.
W
City of'Hopkins Annex D
EMERGENCY OPERATIONS PLAN Search and Rescue
Revision: 2013
V. Authentication
Date
Fire Chief
D-2
City of Hopkins
EMERGENCY OPERATIONS PLAN
Purpose
Annex E
Health/Medical
Revision: 2013
To provide an overview of hog\ the health medical care needs of residents would be mct in the
event of a major disaster.
Ill. Primar> Responsibilities
A. Hospital iCareInjured victims would be transported to the nearest hospital. If the
number of victims requires use of additional hospitals. the followin- hospitals would be
utilized:
Methodist Hospital: Emergency - (952) 932-5353
Non-Emergcncv - (952) 932-5000
Fairview Southdalc — (612) 924-5000
Hennepin County Medical Center: Emergency (612) 347-3131
Non-Emergcncv — (612) 347-2121
North Memorial Medical Center: (763) 520-5542
B. Ambulance Service - The follo\N int, ambulance service would be used to transport
disaster victims: Hennepin County Ambulance Service. If additional ambulances are
required, Hennepin County ambulance service is responsible for requesting additional
resources thru their Mutual Aid Agreement.
Hennepin County Ambulance Service
Emergency — 911 or (612) 347-2140
C. First Aid/Medical Support — The Hopkins Fire Department are Emergency Medical
Technicians while Advanced Life Support Services are provided through Hennepin
County Medical Center. In the event of a major emergency, the Hopkins Fire
Department would provide immediate first aid to disaster victims a ith back up assistance
from the Police Department. Where existing resources are not sufficient Mutual aid
departments within Hennepin County with a minimum requirement of first responder,
Red Cross will supplement with trained volunteers.
D. Emergency Mortuary Operations — Would be the responsibility of the Hennepin County
Medical Examiner—(612) 215-6300
E. Health Threats - Serious potential or actual health problems (epidemics. food and/or
water contamination etc). Associated with a disaster would be the re;ponsibility of
Hennepin County Department of Community Health — (612) 348-3925.
E-1
Comment [JG13]: The names of the Hospitals
hace been designated as "Securitc Information'
a,a dm, to MN Statute 13.+"'.
City of Hopkins Annex E
EMERGENCY OPERATIONS PLAN Health/Medical
Revision: 2013
F. Inquiry and Referral Service — Would be the responsibility of the Hopkins Recreation
Department and the Red Cross.
III. Coordination
If a serious disaster resulting in multiple casualties occurs in the City, overall coordination of the
various health/medical organizations response to the disaster would take place at the EOC by the
Fire Department. All Hospitals and Ambulance Service are equipped with radio ommunications
and telecommunications equipment and can therefore communicate both among themselves and
with the EOC.
IV. Supporting Plans and Personnel
A. Methodist Hospital, North Memorial Medical Center, Hennepin County Medical Center
and Fairview $outhdale�naintain a disasterplan---------------------------------------------------------
B.
___________________________________B. Methodist Hospital maintains a chemical emergency plan.
C. All Hospitals and Ambulance Services have established operating procedures regarding
which hospital an injured victim should be transported to.
D. The Hopkins Resource Manual contains lists of doctors, hospitals, ambulance services
and other health support service.
E. Support is available from the Minnesota Department of Health and from Hennepin
County in responding to radiation incidents. (See the radiological/hazardous Materials
Protection Annex/SOPs for more detailed information).
F. Support is available from the State Hazardous Materials Response Team, in the event of a
catastrophic incident, through the Division of Emergency Management duty officer. (See
the Radiological/Hazardous Materials Protection Annex/SOPS for more detailed
information).
V. Supporting Standard Operating Procedure (SOP)
Refer to the Radiological/Hazardous Materials Protection SOPS for detailed procedures
of chemical response, identification for health and EMS personnel.
All Chief Officers and All EOC members have been and will use NIMS for all incidents.
E-2
Comment [7G14]: The names of the Hospitals
have been designated as "Security Information"
according to MN Statute 13.37.
City of Hopkins
EMERGENCY OPERATIONS PLAN
IV. Authentication
Date
E-3
Firc Chief
Anncx E
Health/Nledical
Rcvision: 2013
City of Hopkins Annex F
EMERGENCY OPERATIONS PLAN Security. Evacuation and Traffic Control
Revision: 2013
I. Purpose
To outline how security, evacuation and traffic control would be carried out if they were required
due to a disaster in Hopkins.
11. Responsibility
A. In Hopkins, the following officials recommend evacuation:
Official Type(s) of Incident(s)
Fire Chief /Emergency Manager Fire/Radiological/HAZMAT/ WMD
Weather
Police Chief All other
B. Within the City of Hopkins, the Police Department would be responsible for coordinating
security or any large-scale evacuation the might be required. Backup assistance for
evacuation and traffic control would be available from the Hopkins Police Reserve, Fire
Department, and Public Works Department. Security for critical resources would be the
responsibility of that City -related department.
III. Procedures
A. Residents to be evacuated would be notified of the need to evacuate by air warning
sirens, radio, and TV. Evacuation reroutes, assembly points and assistance instructions
will be announced.
B. Law enforcement personnel would establish traffic control points (if needed) at the
following major �ntersections�: ___________________________ _ __________
T.H. 7 and T.H. 169
Co. Rd. 3 and T.H. 169
T.H. 7 and 17th Ave. No. (Co. Rd. 73)
C. Rest areas will be established for the aid and convenience of people passing through the
City enroute to neighboring reception areas. Evacuees will be provided with information
on how to obtain fuel, water, medical aid, vehicle maintenance, location of comfort
facilities and other information.
D. People requiring transportation should report to announced assembly areas.
Transportation will be provided from these points.
F-1
Comment [7G15]: These intersections have been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins Annex F
EMERGENCY OPERATIONS PLAN Security, Evacuation and Traffic Control
Revision: 2013
E. Mobility -impaired individuals unable to evacuate themselves would receive assistance
from the Red Cross and Salvation Army.
F. Hopkins police will coordinate assistance to anv vehicles having —mechanical problems
during evacuation.
IV. Resource Available
A. Hopkins Fire Department AmhL1la1lCC Service vehicles would be available, if needed, to
evacuate non-ambulatory individual;.
B. Metropolitan Transit.Commission (MTC) 349-7.100 could pro\ idc buses, if needed.
essential workers to hazardous area.
V. Supportin¢ Standard Operatin= Procedure (SOP)
Refer to the Radiological/Hazardous Materials Protection SOPS for detailed procedures of
chemical response, identification and decontamination for law entorcement personnel.
V1. Authentication
Date Chief of Police
tt ehment
1. Maps of potential hazard areas. traffic flow
and traffic control points.
2. List of SARA covered facilities.
3. Map of SARA Title 111 302 facilities.
F-2
II
Comment [7G16]: These Attachments here been
esignated as "Security Information" according to
MN Statute 1337.
City of Hopkins Annex G
EMERGENCY OPERATIONS PLAN Fire Protection
Revision: 2013
Purpose
To summarize how fire protection is provided in the City.
II. Responsibility
Fire protection is provided by the Fire Department. This is a paid on call department headed by
a full-time Chief, which has approximately 36 volunteer members. All emergency support will
be alerted to technological and fire hazards.
III. Mutual Aid Aereements
The Hopkins Fire Department participates in a mutual aid agreement that involves the Hennepin
County Mutual Aid. The agreements are on file with the Hopkins Fire Department.
IV. Communications Capability
Fire Department vehicles are equipped with the following radio communications equipment and
frequencies:
See Attachment 2, Annex G
-Hopkins Public Safety/Local Government-Mobile/Portable Radio Channel Plan
V. Supportin¢ Standard Operatin¢ Procedures (SOP)
Refer to the Radiological/Hazardous Materials Protection SOPS for detailed procedures of
chemical response, identification and decontamination for fire personnel.
G-1
COmrmnt [X"+171: The Channel Plan has been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins
EMERGENCY OPERATIONS PLAN
VI. Authentication
Date
ATTACHMENT
Annex G
Fire Protection
Revision: 201
Fire Chief
Fire Prevention Measures
Hopkins Public Safety/Local Government -Mobile Portable Radio Channel Plan
G-2
Comment [JG18]: The Channel Plan has been
de.,iunaled as "Securi1N Inform tion" according to
\I\ Slatute 13.37. `
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex H
Damage Assessment
1. Purpose
To provide an
overview of how damage assessment would be accomplished following a disaster
in the City.
If. Responsibilities
A.
City government officials who, depending upon the nature of the disaster, would
participate in a damage assessment effort:
1. Director of Public Works
2. Superintendent of Engineering
3. Director of Finance
4. Building Official
B.
County government officials who (potentially) would participate in a damage assessment
effort:
1. County Emergency Management Director
2. County Engineer
3. County Assessor
4. County Social Services Director
C
Other governmental jurisdictions inspectors coordinated by state construction codes
division.
D. Private Sector Agencies:
Private sector agencies that might be available and that might be appropriate in a
damage assessment effort:
1. American Red Cross — Greater Minneapolis Area Chapter,
(612) 871-7676, official in charge of emergency services.
2. Insurance companies and realtors.
H-1
City of Hopkins Anne H
EMERGENCY OPERATIONS PLAN Damatre Assessment
Reision: 2013
3. Hazardous materials clean-up contractors. (See the Resource Manual for a listing
of contractors.)
4. Structural engineers from consulting firms. Contact council of American structural
engineers (CASE) and Consulting Engineers Council (CEC)
111. Policies and Procedures
A. A damage assessment effort will be initiated as soon as practical follmN in" the occurrence
of a disaster.
B. Where possible and xvhcn appropriate. pictures Neill be taken of damaged areas and City
maps will be used to show the location of damaged sites.
C. When damage assessment is carried out in conjunction with a request for State of Federal
disaster assistance, the Emergency Managcmcnt Director will contact the County Emergency
Management Director, who will coordinate with the Minnesota Division of Emergency Services
(DES).
D. When possible, the Emergency Management Director and other appropriate local government
officials will participate in damage c assessment procedure training.
IV. Supportin¢ Documents
For additional information and guidance. refer to:
Disaster Response and Recovery: A Handbook for Local Government.
(Available from the Hopkins Emergency Mana(Tcmcnt Director).
V. Authentication
Date Building Official
H-2
City of Hopkins Annex I
EMERGENCY OPERATIONS PLAN Congregate Care
Revision: 2013
I. Purpose
To describe how the congregate care (emergency housing, feeding, clothing, and counseling) needs of
City residents would be met in the event of a disaster.
I1. Responsibilities
A. The following Hopkins and/or Hennepin County Government Departments/private sector
agencies are responsible for ensuring that the congregate care needs of disaster victims
are met:
1. Emergency Housing — Recreation Department, American Red Cross, Salvation
Army and Hennepin County Social Services.
2. Emergency Feeding — Recreation Department, American Red Cross, Salvation
Army and Hennepin County Social Services.
3. Emergency Clothing — Recreation Department, American Red Cross, Salvation
Army and Hennepin County Social Services.
4. Counseling — Recreation Department, American Red Cross, Salvation Army
and Hennepin County Social Services.
5. Health/Medical Services — Recreation Department, American Red Cross and
Salvation Army.
B. Additional Responsibility
Registration of Victims — Recreation Department.
2. Inquiry and Referral (regarding disaster victims) — Recreation Department.
III. Coordination of Congregate Care
The Director of Recreation Dave Johnson or Alternate Mike Pavelka would be responsible for providing
overall coordination of the congregate care function. In order to facilitate this coordination, the
Recreation Department would provide a representative for the Hopkins Emergency Operating Center
(EOC). (See Attachment 1 for checklist of procedures.)
City of Hopkins Annex I
EMERGENCY OPERATIONS PLAN ConLrel<ate Care
IV. Available Resources
A. Personnel: American Red Cross -200 (trained \ olunteers staft) through mutual aid
agreements additional personnel would be av ailablc when needed.
B. Facilities: Two in Hopkins and nine in the vFest suburbs. Additional shelter -mass
feeding agreements arc on file \v ith Southvv cst Hennepin Branch American Red Cross ,
(Also see Attachment 2).
C. Supplies/EouipmenC 500 cots, blankets and pillox's supplied by Hennepin County
Emergency Preparedness (Red Cross can obtain more if neede(l).
V. Authentication
Date
ATTACHMENTS
Checklist of coordination procedures.
List of congregate care Contacts.
1-2
Director of Recreation
Comment [JG19]: Ibis list has been designated
as "Security natation" according. to MN Statute
13 iv
City of Hopkins Annex I
EMERGENCY OPERATIONS PLAN Congregate Care
Revision: 2013
COORDINATION
PROCEDURES
The recreation Director has responsibilities during and following an evacuation situation, whether caused
by a local problem or, in the worst situation, an enemy attack. A major evacuation under the worst situation
would only be undertaken if international situations determined it was in the best interest of the populace.
Depending on the disaster, the City can be either a hazard or reception area. Plans have been made to evacuate
if necessary, to a reception area. The Congregate Care facilities lare the Eisenhower Community______Center at I001 comment [7620]: The facilities have been
Highway # 7 and the Hopkins Activity Center at 33 — 14th Avenue North. NNdesiStatute
as "Security Information" according to
g Y P tY MN Statute 13.37.
Emergency public information will be announced over radio and TV for a major evacuation. It will advise a
citizen where to go and what to do and will identify staging areas and routes to the reception areas.
Following is a checklist of responsibilities and actions to be taken by the Recreation Director during congregate
care or evacuation situations:
1. Contact the Hopkins School District (952)938-4071 and the Hopkins Activity Center
(952) 939-1333 to arrange for the opening of the care facilities at the Eisenhower Community
Center and the Hopkins Activity Cento and assign personnel. If needed, contact Driskill's comment []6211: These facilities have been
-
--- --- -- --- ---- ------------ ------------ - designated as "Security Information" according to
(952) 938-6301 to arrange for food and water. >N statute 13.37.
2. Coordinate assistance from the Red Cross, Salvation Army, religious groups, and other
volunteers.
3. Coordinate the allocation of local congregate care space and shelter space.
4. Coordinate assignments of personnel and volunteers to congregate care facilities.
5. Advise the Public Information Officer to release information on the occupancy of congregate
care facilities/mass care centers.
6. Distribute evacuees proportionately, keeping media informed of the situation and who to contact
for information on evacuees.
7. Monitor distribution of necessary supplies and services to each facility.
8. Keep the Emergency Management Director informed of actions taken and any
assistance needed from fire, police or health officials.
9. Issue information and instructions to evacuees regarding lodging, feeding, health and
sanitation.
10. During a major evacuation, assign personnel to staging areas and notify the
Emergency Management Director of transportation needs.
I-3
City of Hopkins
EMERGENCY OPERATIONS PLAN
ACILITIES
Eisenhower Community Center
1001 Highway # 7
Phone: (952) 933-9270
Hopkins Activity Center
33 — 14th Avenue North
Phone: (952) 939-1333
AGENCIES
American Red Cross
(952)942-6998
Salvation Army ( Bill Coleman)
(763)566-2040
Hennepin County Social Services
Community Services/Family Services (612) 148-2324
Economic Assistance (612) 348-5198
SUPPLIES
Driskills Market
(952)938-6301
1-4
Annex I
Conurcuate Care
Rei ision 2013
C. --..t [)G221: These facilities We been
designated as "Securih Information" according to
MN Statute 1337.
City of Hopkins Annex J
EMERGENCY OPERATIONS PLAN Debris Clearance
Revision: 2013
I. Purpose
To describe how debris clearance would be accomplished following a disaster in the
City.
Il. Responsibilities
Within the City of Hopkins, the City Public Works Department would be responsible for
debris clearance.
111. Policies and Procedures
A. Except in extremely unusual circumstances, removal of debris from private property
would be the responsibility of the property owner.
B. Debris would be disposed of at the following locations:
Solid waste debris (i.e., concrete, dirt, brick, non -hazardous materials) disposal
will be determined by the Director of Public Works.
2. Other debris would be trucked to a landfill or other location as designated by
Hennepin County.
3. Tree debris would be trucked to the City/County designated tree disposal site
unless treated as solid waste debris as in III.B.I.
C. If additional debris clearance -type equipment were needed, it would be obtained from
Hennepin County and other cities per Hennepin County equipment listings and from the
municipalities listed in the Regional Mutual Aid Association agreement.
IV. Mutual Aid Agreements
The City of Hopkins Public Works Department is a member of the Regional Mutual Aid
Association. The Association provides mutual assistance among participating public works
departments. The agreement and list of available equipment are on file in the Public Works
Department.
V. Supporting Documents
A. A listing of construction contractors which have debris removal -type equipment, and
which are located in the City, is on file at the Hopkins Public Works Department and
the City Resource Manual.
B. A listing of hazardous materials clean-up contractor's is located in the Resource
Manual.
J-1
City. of Hopkins Annex .I
EMERGENCY OPERATIONS PLAN Debris Clearance
Rc% ision: 2013
C. The following written debris clearance agreement exists: Plan Bulldozer.
VI. Supporting Standard Operating Procedure (SOP)
Refer to the RadiologicaIJlazardous Materials Protection So P's 1'ordetailed procedure
of chemical identification and decontamination for public \\ orks personnel.
VII. Authentication
Date
ATTACHMENTS
1. Plan Bulldozer
2. Regional Mutual Aid
Equipment List
J-2
Director of Public Works
City of Hopkins Annex J
EMERGENCY OPERATIONS PLAN Debris Clearance
Revision: 2013
PLAN BULLDOZER
Plan Bulldozer is a voluntary program of disaster relief and assistance developed by the AGC (Associated
General Contractors) of Minnesota to make the resources of the construction industry available to communities
in the event of a disaster situation. The primary service of Plan Bulldozer is to furnish heavy equipment (with
the experienced personnel to operate such equipment) to the disaster site. These services are available to the
City of Hopkins when the following criteria for determining a disaster situation are realized: When public
facilities cannot:
Arrest further damage to human or property values, or
Re-establish an orderly physical environment.
Plan Bulldozer will be put into operation upon a request for assistance to the Associated General Contractors of
Minnesota_ phone number (651) 632-X89291
The AGC contact person is Steve Hosier, Veit & Company Inc.:
Office: (763) 428-6738
Mobile: (612) 221-2220
Home: (763) 261-4609
J-3
Comment [7G23]: Contact information for Plan
Bulldozer has been designated as "Security
Information" according to MN Statute 13.37.
City of Hopkins Annex K
EMERGENCY OPERATIONS PLAN Utilities Restoration
Rcv ision: 2013
I. Purpose
To provide an overview of how utility sery ices would be restored following a disaster.
II. Responsibilities
The Director of Public works will coordinate the following ,ov ernment agcncicsiprk ate
sector organizations which arc responsible for prov iding utility scn ice: for the City of Hopkins.
A. Electrical service —Xccl Energy
B. Gas Service — CenterPoint Encrgy Minnegasco
C. Telephone Service — Qwest
D. Sewer and Water— Hopkins Public Works Department
111. Service Restoration
In the event of a utility outage due to a disaster. the follo\\ ing offices agencies should be called in
order to restore service:
A. Gopher State "One Call_' Inc. — (65 1) 454-0002 (Contact for all utility companies.)
B. Electrical Service— Excel Energy (612) 338-1176 or (612) 347-7310
C. Gas Service — Reliant energy Minnegasco — (612) 372-5050
D. Telephone Service— QNv,cst (612) 620-2281 or (612) 410-2234
E. Sewer and Water— Hopkins Public Works Department (952) 933-1382
IV. Authentication
Date
K-1
Director of Public Works
City of Hopkins Annex K
EMERGENCY OPERATIONS PLAN Utilities Restoration
Revision: 2013
UTILITY CONTACT NUMBERS
TIME WARNER CABLE
All Contacts-------------------------------------------------------------------------------(612) 522-2000
Gas Leak — Emergency------------------------------------------------------------------(612) 372-5050
Gas Meter / Buried Pipe Changes ------------------------------------------------------(612) 321-5565
General Information--------------------------------------------------------------------- (612) 372-4664
OWEST
XCEL
Overground & Underground Line Repair ---------------------------------------------1(800) 954-1211
Non -Public (City Use Only) — Overground & Underground ------------------------1(800) 641-4400
Public — Lights Out
General Customer Service
K-2
1(800)895-1999
1(800)895-4999
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolot!ical/Hazardous Materials Protection
Revision: 201
1. Purpose
It is recognized that emergency situations could develop in Much Cite of Hopkins residents
could be exposed to hazardous and or radiological materials. Plans arc needed to coordinate
the response and recovery efforts of Hopkins to potential transportation accidents, industrial
accidents, laboratory radiation accidents, military accidents or war. The purpose of this annex
is to elaborate upon this function.
11 Hopkins Radiological/Hazardous Materials Protection
Cit,. Radiological/HAZNIAT Officer
Fire Department
In the event of an emergency posing it potential radiological,HAZMAT threat, the fire Department
will be notified.
111. Responsibility
A. The Fire Chief or his or her designee is responsible for the radiological protection system
development and maintenance. FEMA Ci% it Preparedness Guide 1 - 30. --Guide for the Design
and Development of a Local Radiological Defense Support S\ stem." describes this process in
detail. Basically, CPG 1- Xo sets forth the requirements. procedures. priorities. planning.
capabilities, assignments. and time phases needed to create a complete. operational system that
can function to minimize the cfi'ccts of radiation hazards.
B. The Fire Chief is responsible fin- the hazardous materials response system dcv clopmcnt and
maintenance. The National Response beams "I lazardous Materials Emergency Planning
Guide" sets the requirements and planning elements established b\ Title III of the Super Fund
Amendments and Reauthoriiation Act of 1986. 1 he Department of I ransportation's
"Emergency Response (midebook" contains initial identification and response procedures for
first responders. The National Firc Protection Association's Recommended Practice for
Responding to Hazardous Material Incidents describes incident management. The Environmental
Protection Agency, Federal Emergency Management Agcncy and the Department of
Transportation have jointly prepared "Site specific Technical Guidance for I lazardous Analysis:
Emergency Planning for I?xtremch I lazardous substances" to help emergency planners conduct
a hazards analysis for airborne releases of extremely hazardous substances.
C. The Fire Department is responsible for:
1. The municipalith's o\ oral l radiological hazardous materials preparedness and mitigation
efforts, including planning. training. exercising. and dcycloping radiological hazardous
materials resources.
L-1
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
2. The municipality's overall radiological/hazardous materials response and recovery efforts,
including monitoring, reporting, assessment, containment, decontamination, and protective
actions. See Attachment 2 for maps of chemical manufacturing/storage/processing sites,
and transportation corridors, including highway, rail, air and pipeline.
3. Assure that the skills and knowledge, data and information (e.g., radiation readings, damage
reports, exposure estimates, chemical properties), and materials needed to minimize the
effects of all radiological/HAZMAT threats in Hopkins are available and utilized in time of
emergency.
a. Radiation Accidents
Normally, Hopkins will call upon the experience of the Radiological Control Section
of the Minnesota Department of Health for radiological expertise, instrumentation,
guidance, decontamination, and medical evaluation. However, if this is not possible,
such as in time of widespread emergency, the Fire Department will respond, as
necessary to fulfill this responsibility.
b. Other Hazardous Materials Incidents
The Minnesota Division of Emergency Management coordinates the activities of
the State Hazardous Materials Response Team. This team is available in support of
local hazardous materials response efforts, upon request.
There are three response levels to hazardous materials incidents. See Attachment 1
and the Warning and Notification Standard operating Procedures for a description
of each level, and the appropriate contact agencies.
D. The Police Department is responsible for supporting radiological monitoring
and decontamination operations in the municipality.
E. The Public Works Department is responsible for assisting in the decontamination
of facilities thorough fares and public areas.
The Fire Department is responsible for organizing and conduction an annual exercise
of the City's hazardous materials response capabilities. Each department with hazardous
materials response responsibilities will perform the training required to reach and maintain
the level of expertise required of those personnel.
L-2
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolo!!ical/Hazardous Materials Protection
Rcvision: 2013
IV. Operations Police
The City has conducted a hazard analysis to determine potential populations and facilities that
might be affected in a radiological or hazardous materials emergency. The resources used for
such determinations includes the US DOT North American Emergency Response Guidebook as
well as CAMEO, and other computer software programs.
A. Radiological Protection
1. Radiological protection operations %% ill be directed and controlled at the scene
during a small-scale radiological emergency. During a large-scale radiological incident,
operations will be directed from the municipal EOC. If there is a significant
probability that Hopkins could be a nuclear target. radiological protection
operations NN ill be mowed to an alternate location. (See the Evacuation and Traffic
Control Annex.)
2. During periods of widespread radiological enurucnc\ caused by nuclear detonations.
each department of local government must be prepared to do expedient radiological
training within its department and provide for its own radiological monitoring and
decontamination needs in order to carry out its assigned emergence functions.
The municipal RO will coordinate with all municipal and County departments
and agencies to ensure maxinntm safety for operations personnel.
4. Radiological intelligence will be obtained from shelter monitors. self supporting
monitors, and Statc and County EOCs when adequate communication exists.
The primary center of radiological operations shall be the direction and control
staff and advisors operating from the Countv EOC.
B. Hazardous Materials Protection
1. A hazard analysis must be conducted by the Cit,. as the first step in planning for
hazardous materials incidents. See the Radiological Hazardous Materials SOPS for
guidance on performing this hazard analysis.
2. Hazardous Materials incident operations will be directed and controlled by the
on -scene commander (OSC) and coordinated through the local EOC if the situation
warrants, depending on the level of response ncccssary to stabilize and control the
incident.
3. Upon detennination that the incident exceeds the capability and resources of local
responders. Countv. State and Federal assistance can be requested. The following
State and Federal resources can be requested. as deemed necessary: the State
Hazardous Materials Response TcanrTruck. the Environment Protection Al-ency.
and the Regional Response Team.
L-3
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolo¢ical/Hazardous Materials Protection
Revision: 2013
V. SupportinLr Documents
A. Radiological/Hazardous Materials Protection SOP
B. Resource Manual
C. SARA, Title I Fire Department's Hazardous Materials Pre -Plan
(On file in Fire Department)
V1. Authentication
Date Fire Chief
ATTACHMENTS
I . Response Level, Description, Contact
2. Radiological/Hazardous Materials Protection SOP
a. SARA Title III Emergency Notification Report
b. Hazardous Materials Incident Information Summary
c. Hazardous Materials Threat Oiagranr
d. Hazardous Materials — At Risk 6cilitie�
e. Shelter Log
f. Radiation Exposure Record Form
L-4
Comment [7G24]: This diagram has been
_ ----- designated as "Security Information" according to
MN Statute 13.37.
Comment [.7G25]: These facilities have been
designated as "Security Information" according to
MN Statute 13.37.
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiological/Hazardous Materials Protection
Revision: 2013
Response Level
Description
Contact
1. Potential
An incident or threat of release nfiich
Fire Department
Emergency
can be controlled by the first response
Emergency Medical Services
Condition
agencies and does not require cyacuation
Police Department
surrounding area.
of other than the involved structure or
Partial EOC Staff
the immediate outdoor area. Incident is
Public Into Officer
confined to a small arca and does not
CHEMTREC
pose an immediate threat to life or
The National Response
property.
Center
11. Limited
An incident involving a greater ha/ard
All Agencies in Leel I
Emergency
or larger area. which poses a potential
HAZ-MAT Teams
Condition
threat to life or property. and vyhick
EOC Staff
may require a limited evacuation of the
Public Works
surrounding area.
Health Department
American Red Cross
Count\ Emcracnc\
Manaacmcnt Agency
State Police
Public Utilities
III. Full
An incident inyolvin, a scycrc ha/ard
All Lcyel I & 11
Emergency
or a large arca, which poses an extreme
Agencies plus the
Condition
threat to life and property and will
follo\ring:
probably require a large-scale Cyacuation:
Mutual Aid Fire.
or an incident requiring the expertise or
Police. EMS,
resources of County, State. Federal or
State Emergency
private agencies/organizations.
Management Agency
EPA
US Coast Guard
ATSDR
FEMA
On -Scene Commander
Regional Response Team
L-5
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
The purpose of this standard operating procedure is to outline the actions and responsibilities of personnel
designated to protect the citizens of the City from the effects of radioactivelhazardous materials emergencies.
RADIOLOGICAL PROTECTION
Radiological Emergencies
A. Local Radiological Emergencies
The probability is great that most radiological incidents will be confined to a relatively
small area and be minor in impact. The Fire Department (Radiological Protection
Organization) has the primary responsibility to respond to radiological incidents in the
jurisdiction. If the magnitude of the incident is beyond the capabilities of the
municipality, then the jurisdiction will call upon the Hennepin County Radiological
Protection Organization for assistance. The Radiation Control Section of the
Minnesota Department of Health has the trained personnel, instrumentation,
and authority to respond to local radiological emergencies in Minnesota if further
assistance is required. The fire Department (Radiological Protection Organization) has
primary responsibility to notify the Division of Emergency Management duty officer of
an emergency Management duty officer of an emergency, to save lives, and to control
entry into a radiation hazard area in an emergency until other assistance arrives.
Elaboration of this responsibility, by emergency, follows:
Transportation Incident Involving Radiological Materials
Preparatory Phase
See Annex L. Each radiological transportation emergency will be unique.
Yet, it is possible to be prepared by developing and maintaining the City
Radiological Protection System along the lines of CPG 1-30.
Emergency Phase
The primary responsibility of the local first responders on the
scene is to determine whether injured victims are present and to
provide necessary rescue and emergency medical care.
L-6
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex L
Radiolot•ical/Hazardous Materials Protection
Note: The following procedures apply to emergencies in which the only hazard is radioactivity.
Beware that some radioactive substances ntav be chemically toxic or rcacti\ c. Also. other hazardous
materials maybe present (e.g., chemical'cxplosi\cs) and more life-threatening than the radiological hazard.
If other hazardous materials are present. different procedures may be necessary.
(1) Activate the call list of first responders (on file with the Emergency
Management Coordinator and Fire Department).
(2) Stay upwind from the suspected hazard. Park response vehicles a safe
distance from the incident site (500 feet is suggested).
(3) Be alert to hazards (including \vrarning placards and labels) while
determining whether injured victims are present.
(3) Put on protective gear (c.g.. fire turnout gear. co\ eralls. jackets. self-contained
breathing apparatus) and use dosimeters (CDV-730 and CDV-732) and
operating survey meters (CDV-700 and CDV-715) tier the initial sunev.
Use good judgment. but DO NOT delay rescue and litcsavin" care. if gear
and instruments arc not immediately available.
(4) If possible. nine victims away from areas ofpotential radiation exposure
or contamination. Use good judgment. but DO NOT delay control of
hemorrhage. fracture stabili/ation, administration of fluids. or advanced
life support if extrication procedures delay \ ictint rcnioval and you must
work in the radiation hazard. area. Abov c all. DO NOT delay lifesaving
medical procedures in order to decontaminate accident victinns.
(6) Obtain the shipping papers. if it is possible to do so without risk of injury
or serious contamination.
(7) If the victim is medically stable, monitor the victim at the control line for
possible contamination. Renuwc the contaminated accident victim's
clothing, bag it. and label the bags - RADIOACTIVE (Contaminated Materials).
(8) Take precautions to prevent the spread of contamination to other individuals and
equipment. If it is necessary to send an individual to a medical facility. inform
transporting personnel and the facility staff that the individual may be
contaminated with radioactive material. DO NOT nuwe vehicles, containers.
or wreckage. except to rescue people.
(9) Package the victim by folding the stretcher sheet or blanket over and securing
them in the appropriate manner.
L-7
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
(10) Notify the DEM duty officer as soon as possible (651) 649-5451). Describe
your assessment and actions.
(11) DO NOT handle the radiation source for any reason. If it is absolutely
necessary to move the radiation source, push it with a stick, broom, or
similar device.
(12) No individual or equipment should leave the contaminated area without being
monitored for radioactive contamination. However, DO NOT delay transporting
a seriously injured person in order to monitor or decontaminate him/her.
(13) Set up a restricted perimeter around the radiation hazard as far away from
the accident scene as is practical (As a general guideline, the perimeter should
be more than 100 feet from the hazard and radiation readings should be less
than 1 mr/hr along the perimeter).
(14) DO NOT attempt to clean up or decontaminate any material involved with the
incident. If possible, cover the affected area with a tarp to prevent the spread of
contamination.
(15) DO NOT allow eating, drinking or smoking at the scene in order to reduce
the risk of internal contamination.
(16) Record names, addresses, and telephone numbers of individuals present at the
incident site. If appropriate, request that uninjured individuals remain at the
site for evaluation by the Radiation Control Team, Minnesota Department of
Health (MDH).
(17) Assist the Radiation Control Team (MDH), if they are needed during the
incident.
(18) Record and report all radiation exposures to the Emergency Management Director.
C. Recovery Phase
The parties found responsible would be accountable for the activities of the recovery
phase. If required by circumstances, contact the State Division of Emergency
Management on recovery options.
Radiological Fixed -Facility Incident (Laboratory/Industrial)
a. Preparatory Phase
See Annex L. Each radiological emergency will be unique. Yet, it is
possible to be prepared by developing and maintaining the Radiological
L-8
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN RadioIOLICal/Hazardous Materials Protection
Protection Svstem along the lines of CPG 1-30
b. Emergency Phase
The primal} responsibility of the local first responders on the same is to
determine nyhethcr injured victims are present and to proyidc necessary
rescue and cnncr,-,cncy medical care.
NOTE: The following procedures apply to emergencies in \\ hick the only hazard
is radioactivity. Bewarc that sonic radioactive substances nim,be chemicalh,
toxic or reactive. Also other ha/ardour materials may be present and nnay be
more life-threatening than the radiological ha/ard. Be alert for these hazards.
(1) Activate the call list of first responders (on file with the Emergency Management
Coordinator and Fire Department).
(2) Park response ychicles a safe distance from the facility. Stay upwind from the
suspected hazard.
(3) Be alert to hazards (including warning placards and labels) while determining
whether injured yictinns are present.
(4) Put on protccti\c gear (c.g.. fire turnout clothing. coveralls. jackets) and use
dosimeters (CDV - 730 and CDV - 742) and rurvry meters (CDV-700 and
CDV - 715) if inuncdiatcly available. For chemically stable radioactive materials
only, use good judgment but DO NOT delay rescue and lifesaving care if gear and
instruments are not immediately available.
(5) If possibly move victims away from areas of potential radiation exposure or
contamination. Usc good judgment, but DO NOT delay control ofhcmorrhage.
fracture stabili/ation. administration of fluids. or advanced life support if extrication
procedures delay victim removal and you nntst \\ork in the radiation hazard area.
For chemically stable radioactive materials only. abo\c all. DO NOT delay
lifesaving medical procedures in order to decontaminate accident \ictims.
(6) Take precautions to prcyent the spread of contamination to other individuals and
equipment. If it is necessary to send an individual to a medical facility, inform
transporting personnel and the facility. infirm transporting personnel and the facility
staff that the individual may be contaminated \yith radioactiyc material. DO NOT
move vehicles, containers. or Nyreckage, except to rescue people.
(7) Notify the DEM duty officer as soon as possible (651) 649-5451). Describe
your assessment and actions.
L-9
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
(8) DO NOT handle the radiation source for any reason. If it is necessary to
move the source, push it with a stick, broom, or similar device.
(9) Set up a restricted perimeter around the facility as far away from the accident
scene as is practical.
(10) Make contact with the controlling authority or owner of the facility. Verify
that all personnel are accounted for.
(11) DO NOT attempt to clean up or decontaminate any material involved with
the incident. If possible, cover the affected area with a tarp to prevent the spread
of contamination.
(12) DO NOT allow eating, drinking or smoking at the scene in order to reduce the
risk of internal contamination.
(13) Record names, addresses, and telephone numbers of individuals present at the
incident site. If appropriate, request that uninjured individuals remain at the site
for evaluation by the Radiation Control Team, Minnesota Department of Health
(MDH).
(14) No individual or equipment should leave the contaminated area without being
monitored for radioactive contamination. However, DO NOT delay transporting
a seriously injured person in order to monitor or decontaminate him/her.
(15) Assist the Radiation Control Team (MDH), as requested, when it arrives.
(16) Record and report all radiation exposures to the Emergency Management Director.
C. RECOVERY PHASE
The recovery phase would be the responsibility of the owner of the facility.
If circumstances require, contact the State Division of Emergency Management
on recovery options.
Military Transportation Accident Involving Radiological Material
a. Preparatory Phase
See Annex L. Each radiological transportation emergency will be unique.
Yet, it is possible to be prepared by developing and maintaining the Radiological
Protection System along the lines of CPG 1-30.
L-10
City of Hopkins
EMERGENCY OPERATIONS PLAN
b. Emergency Phase
Annex L
Radiolotical/Hazardous Materials Protection
Rc� ision: 2013
(1) Be advised that military emergency personnel �v ill rush to the accident site to take
control of the emergency. You xN ill be responsible fur initial cmcr-cncy actions only.
If no explosion has occurred and it is bclie\ed that a nuclear weapon is invoh'cd.
take the follo\a'ing actions:
(a) Actuate the call list of first responders (on file with the Emergency
Management Coordinator and Fire Department.
(b) Restrict arca of incident and keep public as far from scene
as practicable. Restrict the area 3.000 fret or more in all
directions.
(e) Rescuc injured or trapped persons as quickly as possible:
Rcnio\ c them and rescue team from the incident area.
Except to rescue the injured, turbid all access to the area.
(d) Ev acuatc all personnel not inv ole cd in emergency operations
from the area as yuickhas possible.
(e) Do not allow public entrance to the arca.
(f) If weapon components are not exposed to fire, fight fire as though toxic
chemicals were imolved: keep upwind and avoid smoke. fumes and dust.
If torching or other unusual reactions occur. evacuate immediately. If the
weapon vv ill be exposed to flame — ccacuatc!
(g) Notify the DEM duty officer as soon as possible (651) 649-5451).
(h) Check for radioactive contamination and decontaminate if the levels arc
above background. BcvN°are — alpha contamination may be present and civil
defense instruments cannot detect alpha radiation.
(i) Record and report all radiation exposures (see Attachment 4).
Report the names of all indi\ ideals who hay c had access to the
scene.
(2) If an explosion has occurred and a nuclear Weapon is believed to be invoh'cd. take the
following actions:
(a) Activate the call list of first responders (on file with the
Emergency Management Director).
L-11
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
(b) Except to rescue the injured, restrict the area for 3,000 feet or more in all
directions.
(c) If feasible, rescue injured or trapped persons.
(d) Evacuate all persons from the area and prevent access until advice can be
obtained from appropriate radiological and ordinance experts.
(e) Notify the DEM duty officer as soon as possible (651) 649-5451.
DEM will contact other agencies.
(f) Fight fires and handle other emergency situations that may occur as an
aftermath, only in accordance with the directives of military or federal
specialists.
(g) Check for radioactive contamination and decontaminate if the levels are
above background. Beware — alpha contamination may be present and civil
defense instruments cannot detect alpha radiation.
(h) Record and report all radiation exposures. (See Attachment 4).
C. Recovery Phase
The recovery phase would be primarily the responsibility of the military in
conjunction with the Division of Emergency Management.
B. Widespread Radiological Emergency
Under ordinary circumstances, the City can look to expert radiological assistance
from the County, State, and Federal levels. A possibility exists that a widespread,
Radiological emergency could occur and overwhelm the response capability of the
State and/or Federal government. As a result, the Radiological Protection
Organization must be prepared to act independently.
A listing of tasks and responsibilities for radiological protection personnel, during
times of widespread radiological emergencies, follows:
1. Preparatory Phase
a. The Emergency Management Director shall:
(1) Designate a radiological officer (RO) and oversee the designee's
training.
(2) Prepare a radiological hazard analysis for the municipality.
L-12
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN RadioloLical/Hazardous Materials Protection
(3) Oversee the radiological Planning efforts of the RO.
(4) Determine the radiological eluipmcnt needs of the municipality and
keep a current in\cntory ofthis equipment. Radiolol-ical
insn-umCnts should be exchanged through the state RE/M&C shop
cN cry tour wars.
(5) Maintain a current list of emergency shelter facilities.
(6) Maintain a current roster of radiological personnel (name, address.
and phone number).
(7) Oyersec the radiological protection training nerds.
b. The Radiological Officer (RO) shall:
(1) Assist the Enicrgency Management Director in building and
trainim- a radiolo-ical protection staff.
(2) Maintain and update the radiological protection annex in
cooperation with the Emergency Management Director at least
semi-annually.
(3) Coordinate with the Emergcnc} Management Director to plan and
carry out a radiological protection exercise at ]cast c\ cry t\yo years.
(4) Superyisc the municipal radiological protection program and
system.
c. The tasks of the lead monitor and radiological monitors needed in the preparatory phase are outlined
under Section II, Radiological Monitoring.
2. Increased Readiness Phase
a. The Emergency Management Director shall:
(1) If the municipality is deemed to be in a high hazard area. and
Cyacuation is prudent under the circumstances. activate the
cyacuation procedures listed. Upon evacuation. the City of Hopkins
staff \a ill merge Nyith the host municipal staff to carry out
operations.
(2) Alert and activate the radiological protection organization.
L-13
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex L
Radiolo¢ical/Hazardous Materials Protection
(3) Make announcements to the public regarding the use of public
shelters or the preparation of expedient shelters in the basements of
homes.
b. The Radiological Officer (RO) shall:
(1) Review the radiological protection annex and operations manual.
Review staff assignments.
(2) Review and update radiological resource lists in the municipal
resource manual. Make provisions to obtain additional supplies,
if necessary.
(3) Prepare the EOC for radiological protection operations (personnel
and equipment) and make certain that adequate EOC supplies are
available. Make certain that the EOC has operable phone and back
up radio communications.
(4) Supervise the entire radiological protection actions for the
jurisdiction.
C. Lead Monitor Shall:
(1) Consider the feasibility and necessity of crisis training of shelter
and self-protection monitors.
(2) Verify that all radiological monitors understand and are prepared
to fulfill their missions.
(3) Carry out the procedures for distribution of radiological instruments
to shelters and vital facilities.
(4) Determine when monitors should report to their assignment.
d. Radiological Monitors Shall:
(1) Operationally check and verify that radiological instruments are in
proper working order. Charge dosimeters.
L-14
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN RadioloLlical/Hazardous Materials Protection
Revision: 2013
(2)
Make ccrumi that the shelter has at Icast one AM,'FM radio.
If possible. obtain back-up mo-vvav radio communications for the
shelter. Be prepared to protect against elcctromagnetic
pulse. Protective measures include unplugging electronic
equipment. disconnecting electronic equipment from external
antennas. and wrapping aluminum foil around radios.
(3)
Verify that all necessary equipment has been stocked (under
Section II. Radiological Monitoring). Fill empty containers with
water to be held in resercc. Set aside additional food items that are
mailable. Make certain supplies are protected from radioactive
contain inat l oil.
(4)
Prepare sketches of the shelter area to be used if necessary during
a radiation Suri cy of the shcltcr rooms.
(5)
Rc\icw the handbook "Radiation Safcty in Shelters" iftinlc allows.
(6)
Place charged dosimeters (CDV — 742) at various locations in the
shelters (at about it three -trot height and at (east three feet from
an outside wall). This %\ ill vicld an estimated dose measurement
for shcltcr locations.
3. Emer�zency
Phase
a. The
Radiological Officer (RO) shall:
(1) Collect and analyze situation and mission data.
(2) Based on data and assessments. rcconuncnd to public officials
the issuance of radiological protection guidance to the public.
(3) Provide adv ice and guidance on radiological protection to public
officials and radiological protection personnel.
(4) Communicate vv ith adjacent jurisdictions and the County EOC wheel
reconuncndcd or deemed ads isable. The State EOC will contact
local jurisdictions N�hen data is needed.
(5) Analyze radioactive decay data and create fallout history curves for the
jurisdiction. Determine lN�hen it is safe for occupants to leave shelters
and advise public officials and radiological protection personnel.
L-15
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiological/Hazardous Materials Protection
b. Lead Monitor Shall:
(1) Begin training additional radiological protection personnel,
if needed.
(2) When possible, notify the EOC of your condition and situation
and request a schedule for reporting mission and shelter data
(e.g., damages, injuries, radiation levels).
(3) Maintain a continuous log of shelter activities. This should
include a date/time, ordered record of activities, observations,
and communications. (See Attachment 3).
(4) Maintain a radiation exposure record of radiation dose or
estimated dose for everyone connected with your assignment
(See Attachment 4).
(5) When time allows, use radiation meters to recheck the
radiation rates in various locations in the shelter. Utilize the
safest places and locate and improve "Weak spots" in shielding.
(6) Begin training additional people in radiological monitoring.
(7) Monitor people as they enter the shelter if they might be contaminated.
Decontaminate as necessary.
(8) Practice radiological exposure control by keeping doses as low as
possible and maintaining personnel exposure records (See
Attachment 4),If projected total exposures are determined to be
health threatening, increase radiological protective actions or seek
guidance.
(9) Graph radioactive decay using a fallout history curve method.
Estimate minimum shelter stay times. Advise
remedial movement only if shelter protection is
clearly inadequate. Clear actions with the County
radiological officer, if possible.
(10) Organize and prepare (train if necessary) a two -person
decontamination team for shelter decontamination activities.
(11) Coordinate efforts to maintain shelter areas free from
contamination.
L-16
City of Hopkins
EMERGENCY OPERATIONS PLAN
Anne L
Radiolw_,ical/Hazardous Materials Protection
Revision: 2013
d. Radiological Analyst :hall:
(1) Analyze incoming radiological data to determine location of radioactivity. radiation intcnsit� and
the hazard to life.
(1) Anal} rc incoming radiological data to determine
location of radioactivity. radiation intensity and the hazard to life.
(2) Determine arca \\ here human actiyit\ is permitted or restricted. and
for \\ hat period of time.
(3) Report hazardous situations requiring immediate remedial actions to
the Countv radiological officer.
(4) Assist the radiological officer in preparation of adyisorics.
e. Radiological Plotters shall:
(1) Record incoming data in appropriate firm.
(2) Prepare and maintain:
(a) Metcorological information
(b) Fallout forecasts
(c) Message and reporting logs
(d) Dose and dose rate plots
(c) Maps of current situations
4. Rccoycry Phase
a. The Radiological Officer (RO) shall:
(1) Pro\idc technical support and guidance to public officials
in dc%cloping decontamination priorities.
(2) Supervise the actiyitics of the lead monitor and radiological
monitors.
(3) Recommend to public Officials the issuance of radiological
protection guidance tier the general public.
L-17
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
(4) Communicate with the EOC in order to utilize State and
Federal resources to the highest degree possible.
(5) Oversee a public education program on radiation safety and
decontamination procedures.
b. Lead Monitor shall:
(1) Train additional radiological monitors as deemed necessary
by the radiological officer.
(2) Plan and coordinate operations to decontaminate vital areas
and structures. This might call for removing or
washing away radioactive particles from surfaces,
covering contaminated surfaces with shielding materials
such as earth, or isolating contaminated objects and areas.
(3) Maintain exposure records for radiological monitoring
personnel (See Attachment 4).
(4) Provide advice and guidance to radiological monitors
concerning their missions.
(5) Based on the guidance of the radiological officer, establish a
mission total exposure for all operational missions in
potentially contaminated areas.
(6) Make clear to radiological monitors the procedure and
schedule for reporting radiological information at the EOC.
C. Radiological Monitors shall:
(1) Carry out radiological protection and decontamination
missions. Report radiological data to the EOC as required in
mission directives.
(2) Keep track of radiological exposure doses of each person
operating in the assigned mission. Report this data to the
lead monitor.
(3) When on operational missions, read dosimeters frequently
and advise the mission leader if the maximum dose may be
exceeded.
L-18
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolot_,ical/Hazardous Materials Protection
Revision: 2013
(4) Whcn on operational missions. advise other team members
of radiological haiards and radiological protccti\c measures.
(5) Support decontamination operations torr personnel and
equipment.
(fi) Monitor all personnel for radioactive contamination after a
mission or upon return to shelter. Decontaminate. if
necessary.
II. Radiological Monitoring
A. Purpose
The radiological monitoring capabilit\ pro\ ides the means to detect. measure. and assess the
radiation hazards of a radiological emergency. The municipal EOC shall direct radiological
monitoring efforts. Aerial radiological monitoring cftirrts directed at the State lcx cl %\ ill support
radiological monitoring and assessment needs.
B. Staffing
1. Each identified shelter shall hayc at least one trained and assigned radiological monitor
and a shelter manager.
2. A lead monitor shall be selected by the radiological officer. The lead monitor shall be the
chief monitor and shall scryc as it radiological protection staff member.
3. Each emergency service. yittd facility and essential industry that requires radiological
monitoring or has a radiological monitoring role shall hayc a minimum of two assigned
radiological monitors for each radiological instrument set \rhich is assigned.
C. Responsibilities
1. Lead Monitor
a. The lead monitor shall direct and manage monitor assignments.
b. The land monitor shall be responsible for the process of activating the radiological
monitors and shall supervise their activities.
C. The lead monitor shall either conduct or provide for shelter nwnitor
L-19
City of Hopkins
EMERGENCY OPERATIONS PLAN
training or refreshers.
2. The Radiological Officer
Annex L
Radioloeical/Hazardous Materials Protection
a. The radiological officer shall supervise the lead monitor.
b. The radiological officer shall recruit and replace radiological monitors.
c. The radiological officer is responsible for insuring that the radiological instruments are
serviced and calibrated at least every four years. This can be done through the
Radiological Instrumentation/Maintenance & Calibration shop.
3. Shelter Radiological Monitors
a. The shelter radiological monitor shall participate in all drills.
b. The shelter radiological monitor shall semi-annually perform operational checks on assigned
instruments and charge dosimeters.
D. Training
Each radiological monitor shall, as a minimum, take the 12 -hour Fundamentals Course for
Radiological Monitoring (FCRM) and a refresher course shall be required at two-year
intervals.
E. Shelter Radiological Monitoring
The shelter radiological monitoring capability provides people in public shelters with the `
means to detect, measure, and assess radiation hazards. By using this information,
necessary remedial actions can be determined. The shelter is the primary countermeasure
to protect people from radiation. Also, each shelter shall serve as a unit in the County and
State network of reporting stations. As requested by the County or State EOC, shelter
monitors will report radiological data.
2. Function
a. Provide for exposure control for shelter occupants.
b. Determine continuing radiological habitually of the shelter.
C. Collect radiological data for analysis by the radiological protection organization or
for the shelter itself.
d. To assist in making operational decisions for outside activities.
L-20
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex L
Radiological/Hazardous Materials Protection
Revision: 2013
e. To assist in determining when it is radiologically possible to terminate shelter
operations.
3. Equipment
a. The Radiological Instrumcrnt;ition!Mairntenancc & Calibration (RIMRC) Shop of
the Division of Emergency Management (DEM) is responsible for the calibration
and repair of radiological instruments.
b. Each designated radiological shelter shall havr at ]cast one shelter instrument set.
An additional set may be obtained for each 1,000 -person capacity to a maximum
of six sets.
C. Each shelter should have available for use in an cnrerl-ency:
(1) CPG 2-6.4 "Radiation Salcly in Shchers".
(2) Pens, pencils and writing paper.
(3) Personnel exposure record tirnms.
(4) Empty containers which can be used to store xeater (Expedient containers
can be made by lining a cardboard box with a plastic trash bag and
careful]y scaling the openim(u).
(5) Old clothes to use as protective clothing for outside activities.
(6) Log -log graph paper for plotting radioactive decay.
(7) AM/FM radio.
(8) Flashlight and extra batteries.
(9) Expedient shielding materials such as bricks, flagstones. concrete blocks,
sand, etc.
(10) Tools for expedient construction.
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EMERGENCY OPERATIONS PLAN
F. Self— Protection Radiological Monitoring
1. Purpose
Annex L
Radiolo¢ical/Hazardous Materials Protection
The self-protection radiological monitoring capability provides personnel in
emergency services, vital facilities, and essential industries with the ability to
conduct radiological monitoring for their own protection. It includes a means to
monitor and control the radiation exposure of emergency workers who would be
engaged in vital operations.
2. Function
a. Provide for exposure control for personnel performing vital missions.
b. Provide surveys of a work area or accident scene to determine the presence
of radioactive contamination.
C. Support decontamination efforts and monitor their effectiveness.
Equipment
a. The RI/M&C shop is responsible for the calibration and repair of
radiological instruments.
b. Each designated emergency service, vital facility, or essential industry
and each designated self-protection monitoring team shall have at least
one monitoring set.
C. Each self-protection monitor should be provided with boots, coveralls,
gloves, head covering and a mask or breathing apparatus (if an airborne
threat exists).
III. Decontamination
A. Pumose
Radiological decontamination is the reduction or removal of radioactive material from a structure,
area, object, or person. The objective of decontamination is to reduce exposure to an acceptable
level while limiting the radiation exposure of decontamination personnel to a minimum
commensurate with the urgency of the task.
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EMERGENCY OPERATIONS PLAN
B. Responsibility
Anne L
Radiolot,ical/Hazardous Materials Protection
Reision: 2013
The RO shall be responsible tier decontamination activitic-�. the Iead monitor shall be responsible
for operational coordination of dcconta nination activities.
In a widespread radiological cntcrgenc\ _ decontamination activities xv ould be too numerous to
allow for direct supervision. Therefore. dcconcunination of personnel and clothing of personnel
engaged in recovery operations would he the responsibilith of the various operational services
such as fire departments. police departments and decontamination learns. Mary persons would be
responsible for decontamination vv°ith instructions of the local government.
C. Equipment
Equipment for personal and indoor contamination shall be that which is integral to the
municipal EOC or other facilities. i.e.. FEMA radiological instruments. showers, soap.
housekeeping mops and brooms. etc.
2. Decontamination equipment for outside the facilities will be furnished by the agency
conducting such operations. i.e.. fire department. highway department. cleaning
contractor, etc.
D. Decontamination Procedures
General
a. Instrumentation for monitoring personnel and equipment inside the FOC shall
be the CDV — 715 high -range meter.
Should the outside radiation Icy els he so high that the CDV — 700's 50 MR/hr
range is ineffective inside. then the CDV — 715 (0 — 500) R,1lr will be used tier
decontamination monitorine inside. CAUTION: Remember that the CDV —
715 does not measure or detect beta radiation.
b. The CDV — 715 will be the primary survey meter for gross decontamination
monitoring outside.
e. Decontamination team personnel and radiological nionitors will wear pocket
chamber dosimeters at all times.
(1) Personnel twill read their dosimeters every thirty (30) minutes while
engaged in decontamination activities or as necessary.
(2) Dosimeters should be place(] in a protective plastic bag. if possible, to
avoid contamination.
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EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
d. Always insure that radiation exposures are kept as low as possible.
Decontamination personnel should not be allowed to receive more than 10 R
exposure during any one operation unless sanctioned by the RO and medical
authorities (if available).
2. Personnel Decontamination
a. Measure the background radiation in the room before bringing individuals believed
to be contaminated into the room. The following procedures should be used in
conducting radiological monitoring of any person entering the EOC
after deposition of radioactive fallout:
(1) Have person remove all outer garments and shoes immediately upon
entering the entrance tunnel.
(a) Monitor coat, hat and shoes to determine whether contaminated.
(b) If contaminated, place in plastic bag, labeled with person's name,
until decontamination can be performed.
(2) Conduct monitoring survey of the person according to the following
guidelines:
(a) Open side — window probe.
(b) Hold the probe parallel to the subject and 1/2 inch to 1 inch from
the person.
(c) Monitor the hands first, then have the person assume the "spread-
eagle" position.
If hands are contaminated, cover with plastic baggie or plastic wrap
until monitoring survey is completed.
(d) Next, monitor the head, back of the neck, shoulders and continue
down to the arms and body to the feet.
To monitor bottoms of feet, have person lean against a wall (with
hands covered if contaminated) for balance while he/she lifts one
foot at a time.
(e) DO NOT move the probe too fast — only about 1 inch per second.
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EMERGENCY OPERATIONS PLAN
Annex L
Radiological/Hazardous Materials Protection
Rc� ision: 201
(f) Use the headphones on the CDV-700 ( Listen to the audio output
rather than \\ atching the meter).
A --I lot Spot' will be indicated h\ an increase in audio output.
allo\N illg you to go back. novv looking at the meter, to determine
exact spot.
(g) If probe becomes contaminated. use a different instrument.
(1) Probe can be protected by \% rapping it with plastic xarap
or inserting it into a finger of a disposable surgical glop -e.
(2) Probe can be decontaminated by washing Nv ith xNami water
or denatured alcohol and air -drying.
(h) A person %s ill be considered to be contaminated if:
(1) During a local radiological emergency the betagamma
radioacti\ itv at 2 cm exceeds 0.1 mR hr:
(2) or during a v%idcsprcad radiological emergency the gamma
radioactiv ity excccdS 5 niR hr alim e background. (These
.uidelincs may be adjusted by the RO or mailable health
authority according to prcvailing radiation conditions).
(i) Persons vv ith contaminated clothing should be asked to
disrobe complcich hcto rc Icav ing the EOC entrance tunnel
tier the ,Iiovv er facilit%.
(I ) Sheets or disposahlc clothing (Tvvck) should be
itv ailable for person to wear to the shower facility.
(2) Should it he necessary tier a person to disrobe completely. it
is imperative that the person's niodesty is maintained to the
highest degree possiblc.
0) Sho\ser procedures for decontamination:
(1) Use plcnty of water vsith mild soap (not granulated on soft
skin).
(2) Pay particular attention to hair. armpits. fingernails and
bodv orifices.
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EMERGENCY OPERATIONS PLAN Radiolozical/Hazardous Materials Protection
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(3) Keep mouth and eyes closed while under shower to avoid
ingestion of contaminated particles.
(4) Take care not to allow fingernails to scratch skin.
(4) If hands are heavily contaminated and do not come clean
with the first two (2) scrubbings, use mixture of granulated
detergents and cornmeal.
(k) Re -monitor person after shower:
If readings are still above the acceptable level, repeat showering process paying particular attention to
"Hot Spots".
(1) If the person remains in the EOC for an extended period, clothing should be decontaminated by
washing and returned to owner.
E. Decontamination of Food and Water
Food
The following guidance is provided for individuals and groups who must use food, which
may have been contaminated with fallout. Before opening a food package, the package
should be wiped or washed if contamination is suspected.
Caution should be taken when wiping or washing outer containers to avoid contaminating
the food itself. When possible, the package surface should be monitored with a radiation
detection instrument as a check on the effectiveness of the decontamination procedures
before removing the food.
Decontaminate fruits and vegetables by washing the exposed parts thoroughly to remove
fallout particles, and if necessary, peeling, paring or removing the outer layer in such a
way as to avoid contamination of the inner parts. It should be possible to decontaminate
adequately fruits, such as apples, peaches, pears and vegetables such as carrots, squash,
and potatoes, by washing and/or paring. This type of decontamination can be applied to
many food items in the home.
Animals should be put under cover before fallout arrives, and should not be fed
contaminated food and water, if uncontaminated food and water are available. If the
animals are suspected of being externally contaminated, they should be washed
thoroughly before being processed into food.
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EMERGENCY OPERATIONS PLAN
Annex L
Radiological/Hazardous Materials Protection
Revision: 201
Even when animals hayc recciycd sufficient radiation to cause later sickness or death,
there will be a short period (I to 10 days tollox\ ing exposure- depending on the amount)
when the animals nwv shopv no s\ ntptonts of injury or other effects of the radiation. If the
animals are needed tirr trod. if they can be Slaughtered during this time without undue
radiation exposure to the \N orker. and if no other disease or abnormality would cause
unwholesomeness, the meat \a ould be safe for use as trod. In the butchering process,
care should be taken to avoid contamination of the meat. and to protect personnel
2. Water
Following a nuclear attack. xyater in streams. lakes, and uncovered storage rescryoirs
might be contaminated by radioacti\ c fallout. Coycrcd reseroirs should not he
contaminated. The control of internal radiation hazards to personnel "ill be dependent. in
large part, upon proper selection and treatment of drinking a ater.
If power is not ayailablc for pumping. or if fallout actin ity is too hcav y to permit operation
of water treatment plats. the vrater stored in the home may be the only source of supply for
several weeks. Emergency sources of potable vrater can be obtained from hot aatcr tanks.
flush tanks, ice cube trays, ctc. It is ad\isablc to hay c a M o-\yeck emergency ater ration
(at least seven gallons per person) in or near shelter areas.
Emergency water supplies may be available from local industries, particularly be\crage
and milk bottling plants. or from private supplies, country clubs. and large hotels or
motels.
If contaminated surface veater supplies must be used. hath coni entional and specialized
treatment processes may be employed to decontaminate water. The dc_zree of rens»al
will depend upon the nature of the contaminant (suspended or dissolycd) and upon the
specific radionuclide content of the fallout.
If the water could be contaminated by microorganisms. it must be disinfected by boiling
for ten minutes or adding a household bleach solution. Household bleach that uses only
sodium hypochlorite as its active teaspoonful to cath tcn gallons of clear x%ater (2
teaspoonfuls if muddy). Wait at least 3)0 minutes before drinking the vv ater.
Radioactive materials absorbed in precipitates or sludge from eater treatment plants must
be disposed of in a safe manner. Storage in logy areas or pits. or burial in areas )xherc
there is little likelihood of contaminating underground supplies. is recommended.
Several devices for treating rclatiycly small quantities of vrater under emergency
conditions hayc been tested. Most of them use ion exchange or absorption for removal of
radioactive contaminants.
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EMERGENCY OPERATIONS PLAN Radioloaical/Hazardous Materials Protection
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a. Small commercial ion exchange units containing either single or mixed bed
resins, designed to produce softened or demineralized water from tap
water, could be used to remove radioactive particles from water. Many of
them have an indicator which changes the color of the resins to indicate the
depletion of the resins' capacity. Tests of these units have indicated
removals of over 97 percent of all radioactive materials.
b. Emergency water treatment units consisting of a column containing several
two-inch layers of sand, gravel, humus, coarse vegetation, and clay have
been tested for removal of radioactive materials from water.
This type of emergency water treatment unit removed over 90 percent of all
dissolved radioactive materials.
C. Tank -type home water softeners are capable of removing up to 99 percent
of all radioactive materials, and are especially effective in the removal of
the hazardous strontium 90 and cesium 137 contamination.
d When no commercial filters are available, water for drinking can be filtered
by straining the water through several layers of clean cloth or by straining
the water through a roll of paper towels or toilet tissue.
IV. Radiation Exposure Control
A. Purpose
The purpose of radiation exposure control is to keep radiation exposures to emergency
workers and the general public as low as possible during a radiation emergency.
Radiation exposure control will be coordinated by the radiological protection organization
under the guidance of the RO.
Municipal agencies that have important emergency and post -emergency functions to
perform should maintain radiological detection instruments and keep personnel trained in
their use. Organizations receiving personnel monitoring equipment will be responsible for
developing and maintaining exposure control records for their personnel on a 24-hour per
day basis. Each organization should develop their ability to make decisions and take
appropriate actions for exposure control in the event that communications with the EOC is
unattainable.
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EMERGENCY OPERATIONS PLAN
B. Radiation Exposure Guidance
Primary Rule
Annex L
Radiological/Hazardous Materials Protection
Revision: 2013
The primary rule of radiation exposure control is to keep exposures as loin
as practicable. Utili/e the principles of time. distance, and shielding to achieve
this primary rule.
2. Public Exposure
No person of the general public should be exposed to more than 5 Rem of radiation
in an emergency. If possible. the dose should be kept below 0.5 Rent.
3. Rescue and Radiological Protection Personnel
During a radiological emergency, a total whole bode dose of 75 Rem could be
considered acceptable for the purpose of sating a human life. If the saving of
human life is not in\ oh cd, the total dose sbould be kept bcloXr 25 Rcm. The dose
should be kept to the minimum practical] attainable. It is assumed that all rescue
monitoring personnel will be wearing personnel monitoring devices capable of
measuring the suspected dose rates. If personnel monitoring devices are not
available. Icgal yucstions regarding the actual dose received will likcly arise. For
this reason. persons without personnel monitoring devices sbould be sev crcly
restricted in their exposure to provide an extra margin of safety.
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EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
4. NCRP Penalty Table
TABLE 1. THE PENALTY TABLE
Accumulated Radiation Exposure in Roentgens
(R) in any Period of
Medical care will be needed by -- a b c
----------------------------------------------------------------------------------
One Week One Month Four Months
------------------------------------------------------------------------------------------------------------------------
A NONE 150 200 300
B SOME (5 percent may die) 250 350 500
C MOST (50 percent may die) 450 600 -
This table is taken from Radiological Factors Affecting Decision Making in
a Nuclear Attack, National Council on Radiation Protection and
Measurements, Report No. 42.
The Penalty Table was developed to provide a simple guide when decisions
need to be made in times of widespread radiological emergencies. It relates
three categories of exposure — rate — conditions
(columns a, b, and c) with three categories of consequences (Rows A, B,
C), depending upon the total accumulated exposure in a time period.
In emergency situations, ideally, exposures should be kept below 150 R in
one week, 200 R in one month, and 300 R in four months. Exposures
greater than this are only acceptable for extremely critical emergency
situations.
In — Shelter radiological Emergencies
An in -shelter radiological emergency is when the exposure rate may be 10
Roentgens or more per hour, or the exposure within a two-day period is 75
Roentgens or more. This indicates that in — shelter exposure may result in
serious injury or death if no remedial action is taken.
6. Leaving the Shelter
When the exposure rates outside the shelter are known, Table 2 may be
used as a general guide for permissible activities. Decisions on how much
exposure may be allowed should be based strictly on the Penalty
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EMERGENCY OPERATIONS PLAN
Annex L
RadioloLical/Hazardous Materials Protection
Rcv inion: 2013
Table (Table 1). Monitors should Continue to keen close track of the
radiation exposure of cath member until -shelter is no longer required. If
the shelter is \acatcd and people are mo\ ed to other shelters. it \\ould be
preferable if units remained together. Exposure records must go Frith the
individuals to vx°hom they belong. If the fallout is rclati\cly young (2 or 3
hours since fallout stopped coming drn� n) and the radiation levels are
decaying rapidly. greater relaxation of shelter control can be tolerated than
indicated in Table 2. Com ersely. if the fallout is relatirch old (screral
days or \rccks). more rigid control \rould be required.
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EMERGENCY OPERATIONS PLAN
Annex L
RadioloL,ical/Hazardous Materials Protection
TABLE 2. GENERAL GUIDE FOR PERMISSIONS
ACTIVITIES OUTSIDE THE SHELTER
If the outside exposure rate (R/hr) is:
-----------------------------------------------------------------------------------------------------------------------------------
Permissible Activities
More than 100
Outdoor activity may result in sickness or death.
Occasions which might call for outside activity are (1) risk
of death or serious injury in present shelter from fire,
collapse, thirst, etc., and (2) present shelter is greatly
inadequate — might result in fatalities — and better shelter,
available for occupancy, is known to be only a few minutes
away.
10 - 100
Time outside of the shelter should be held to a few minutes
and limited to those few activities that cannot be postponed.
All people should remain in the best available shelter no
matter how uncomfortable.
2 - 10
Periods of less than an hour per day of outdoor activity are
acceptable for the most essential purposes. Shelter
occupants should rotate outdoor tasks to distribute
exposures. Outdoor activities of children should be limited
to no more than 10 to 15 minutes per day. Activities such as
repair or exercise may take place in less than optimum
shelter.
0.5-2
Outdoor activity (up to a few hours per day) is acceptable
for essential purposes such as fire fighting, police action,
rescue, repair, securing necessary food, water, medicine, and
blankets, important communication, disposal of waste,
exercise, and obtaining fresh air. Eat, sleep and cavy on all
other activities in the best available shelter.
Less than 0.5
No special precaution are necessary for
operational activities. Keep fallout from contaminating people. Sleep in
the shelter. Always avoid unnecessary exposure to radiation.
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EMERGENCY OPERATIONS PLAN Radiolo=ical/Hazardous Materials Protection
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HAZARDOUS MATERIALS PROTECTION
Radiological Incidents
Refer to the previous section on Radiological Protection.
II. Non -Radiological Incidents
The Fire Department will coordinate response to ha/drdous materials incidents. Response
standard operating procedures are on file. The follo\N ing information will provide general
guidance.
A. Hazard Analysis
This hazard analysis characteri/es the nature of the problems posed by hazardous
materials. The information that is developed should then be used to tailor the planning to
the eommunit\'s needs. I he cost of a hazard anal\ sis can and often should be reduced b\
focusing on the hazards posed onl) by the most common and or most hazardous
substances.
The following procedures provide a simplified approach to hazards analysis for both
facility and transportation ha/ards. Communities undertaking a hazards analysis should
refer to Chemical Emergence Preparedness Planning (CEPP) technical guidance for fixed
facilities.
The components of a hazards analysis include the concepts of ha/ard. vulnerability. and
risk. The discussion that follows sununari/es the basic procedures for conducting each
component.
Hazard Identification
The hazards identification provides information on the facility and transportation
situations that lime the potential for causing injury to life. or damage to property
and the ens ironment due to a hazardous materials spill or release. The ha/ards
identification should indicate:
a. The types and quantities of hazardous materials located in. or transported
through. a community:
b. The location of hazardous materials facilities and routes. and
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EMERGENCY OPERATIONS PLAN Radiolwical/Hazardous Materials Protection
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C. The nature of the hazard (e.g., fire, explosions) most likely to accompany
hazardous materials spills or releases.
To develop this information, consider hazardous materials at fixed sites
and those that are transported by highway, rail, water, air, and pipeline.
Examine hazardous materials at: chemical plants; refineries; industrial
facilities; petroleum and natural gas tank farms; storage
facilities/warehouses; trucking terminate; railroad yards; hospital,
educational, and governmental facilities; waste disposal and treatment
facilities; waterfront facilities, particularly commercial marine terminals;
vessels in port; airports; nuclear facilities; and major transportation
corridors and transfer points.
For individual facilities, consider hazardous materials: production,
storage, processing, transportation, and disposal.
Some situations will be obvious. To identify less obvious ones, interview
fire and police chiefs, industry leaders, and reporters; review news releases
and fire and police department records of past incidents. Also, consult lists
of hazardous past incidents. Also, consult lists of hazardous chemicals, and
emergency and hazardous chemicals that have been identified as a result of
compliance with right -to -know laws. (Title III of SARA requires facility
owners and operators to submit to the local emergency planning committee
a material safety data sheet for specified chemicals, and emergency and
hazardous chemical inventory forms. Section 303 (d) (3) of Title III states
that "upon request from the emergency facility shall promptly provide
information ... necessary for developing and implementing the emergency
plan'). Use the CEPP technical guidance for help in evaluating the hazards
associated with airborne releases of extremely hazardous substances.
The hazards identification should result in compilation of those situations
that pose the most serious threat of damage to the community. Location
maps and charts should be developed, depicting this information (See
Attachment 2).
2. Vulnerability Analysis
The vulnerability analysis identifies what in the community is susceptible
to damage should a hazardous materials release occur. The
vulnerability analysis should provide information on:
a. The extent of the vulnerable zone (i.e., the significantly affected
area) for a spill or release and the conditions that influence the zone
of impact (e.g., size of release, wind direction);
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h. The population, in terms of size and types (e.g.. residents.
employees. scnsitiyc populations — hospitals. schools. nursing
homes. day care centers). that could be expected to be vv'ithin the
yulncrable one:
C. The private and public property (c.g.. homes. businesses. offices)
that may be damaged. too(]. povv'cr. medical) and transportation
corridors and
The environment that ntav be affected. and the impact on sensitive
natural areas and endam_,cred species.
Refer to the CI:PP technical guidance or DO 's Emergency Response
Guidebook to obtain information on the vulnerable zone for a hazardous
matcrials release. For environmental resources vv'ithin the vvulnerable zoite.
consider conducting:
a. A \\indshicld sur\c\ of the area (i.e.. first-hand obscr\ation
by dri\ in(-, through an area):
b. Intcryicvys of tire, police. zinc] planning dcpartmcnt personnel:
and:
C. A re\'ie\\ of planning department documents. and statistics on land
use. population. hi2ll\\a\ usage. and the area's infrastructure.
The yulncrability analysis should summarize information on all hazards
determined to be nu(jor in the hazards identification.
3. Risk Analysis
The risk analysis assesses the probabilit\of damage (or injury) taking place
in the community due to a hazardous matcrials release and the actual
damage (or injury) that might occur. in light of the vvulnerability analysis.
Some planners may choose to anal zc vyorst-case scenarios.
The risk analysis may provide information on:
a. The probability that a rcicasc \\'ill occur and any unusual
environmental conditions. such as areas in flood plains. or the
possibility of simultarwous emergency incidents (c.g.. flooding or
fire hazards resulting in release of ha/ardous materials):
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Annex L
RadioloL,ical/Hazardous Materials Protection
The type of harm to people (acute, delayed, chronic) and the
associated high-risk groups'
The type of damage to property (temporary, repairable, permanent);
and
The type of damage to the environment (recoverable, permanent)
Developing occurrence probability data may not be feasible for all
communities. Such an analysis can require specialized expertise not
available to a community. This is especially true of facility releases
which call for a detailed analysis by competent safety engineers and
others (e.g., industrial hygienists) of the operations and associated risk
factors of the plant and engineering system in question (refer to the
American Institute of Chemical Engineers Guidelines for Hazard
Evaluation Procedures).
Communities should not be overly concerned with developing elaborate
quantitative release probabilities. Instead, occurrence probabilities can
be described in relative terms (e.g., low, moderate, high). The emphasis
should be on developing reasonable estimates based on the best
available expertise.
B. Sizine-un The Incident
Command must make a careful size—up before deciding on a commitment. It may be necessary
to take immediate action to make a rescue or evacuate an area, but this should be done with an
awareness of the risk to fust response personnel.
The objective of the size -up is to identify the nature and severity of the immediate problem and
gather sufficient information to formulate a valid action plan. A hazardous materials incident
requires a more cautious and deliberate size—up than most response situations.
Avoid premature commitment of personnel to potentially hazardous locations. Proceed with
caution in evaluating risks before formulating a plan, and keep uncommitted personnel at a safe
distance.
Identify a hazardous area based on potential danger, taking into account materials involved, time
of day, wind and weather conditions, location of the incident and degree of risk to unprotected
personnel. Take immediate action to evacuate and/or rescue persons in critical danger, if
possible, providing for safety of rescuers.
The major problem, in most cases, is to identify the type of materials involved in a situation, and
the hazards presented, before formulating a plan of action. Look for labels, markers, and shipping
papers; and ask personnel at the scene (plant management, responsible party, truck drivers, fire
department specialist). Utilize reference materials, and contact other resources for assistance in
sizing—up the problem (State duty officer, Chemtrec, manufacturers of materials, etc.)
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C. Formulating An Action Plan
Based on the initial size—up and any information available. Command x� ill have to formulate an
action plan to deal with the situation.
Most hazardous materials arc intended to be maintained in a safe condition for handling
and use, through confinement in it container or protective systcnt. The emergency is
usually related to the material cscaping from the protccti\ c container or system. and
creating a hazard on the exterior. The strategic plan must include it method to get the
hazardous material back into a safe container. dispose of it. ncutralize it. or alloxv° it to
dissipate safely.
2. The specific action plan must identity the method of ha/ard control. and identify the
resources available and,or required to accomplish this goal. It may be nccessary to
select one method over another. due to the unavailability of a particular resource. or to
adopt a "holding, action- to \yait Ibr needed equipment or supplies.
3. The action plan must provide for:
a. Safety of citizens:
b. Safety of responders:
C. Evacuation of endangered area. if necessary:
d. Control of the situation:
e. Stabilization of the hazardous materials: and or
f. Disposal or rcnuoyal of the hazardous materials.
4. Avoid committing personnel and equipment prcmaturch. or "experimentin,, " x\ ith techniques
and tactics. Many times it is necessary to cyacuate and wait for special equipment or expert help.
D. Response Levels
The following table is intended as a guide in the determination of accident level for hazardous
material spill accidents. The table docs not necessarily cox cr all of the tactors required to
establish the correct incident Ic\cl. It is. hogv e\ cr. it useful I_uide to those experienced and
qualified in responding to hazardous materials incidents.
The training requirements for the various Icycls of
responders are contained in NFPA 473. Standard for
Professional Competence of the Hazardous Materials
Responder.
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EMERGENCY OPERATIONS PLAN RadioloLical/Hazardous Materials Protection
Revision: 2013
involved.
Environmental Impact Minimal Moderate Severe
Container Integrity Not damaged Moderately damaged Heavily damaged
L-38
Incident Level
Incident Conditions
One
Two
Three
Product Identification
Not Placarded, NFPA 0
DOT Placarded, NFPA
Poison A (gas),
or I all Categories, all
2 for all Categories,
explosives AB, organic
ORM
PCBs, no fire, EPA
peroxide, flammable
regulated waste.
solid, materials, when
wet, chloride, fluorine,
anhydrous ammonia
radioactive materials,
NFPA and $ including
special hazards, PCB's
and fire, DOT
inhalation hazard, EPA
extremely hazardous
substances, and
cryogenics.
Container Size
Small (E.G. pail,
Medium (E.g. one ton
Large (e.g., tank cars,
smaller drums,
cylinder, portable
tank trucks, stationary
Cylinders, except one
containers, nurse tanks,
tanks, hopper
ton, packages, bags).
multiple small
cars/trucks medium
packages).
containers).
Fire Marshal
No
Yes
Yes and container or
product involved.
Leak Severity
No leak, or small leak
Leak cannot be
Leak cannot be
containable with
contained w/o special
controlled with special
common absorbents,
equipment.
equipment.
easily over packed, or
easily stopped.
Life Safety
No life-threatening
Localized area, limited
Large area, mass
situation from materials
evacuation area.
involved.
Environmental Impact Minimal Moderate Severe
Container Integrity Not damaged Moderately damaged Heavily damaged
L-38
City of Hopkins Anncx L
EMERGENCY OPERATIONS PLAN RadioloLical/Hazardous Materials Protection
Rc\ ision: 2013
E. Notification Procedures for a Hazardous Materials Release
1. Upon notice or discovery of hazardous materials) release. local Public safety officials will notify
their appropriate Hopkins Police and Fire Department Emcrgcnc\ Notification Center located at 1010 1"
Street South. The Emergency Notification Center xv ill notity inmtcdiatek the Fire Chief who has primary
responsibility and authority for implementing the emergency plan in the City Of Hopkins plus all other
public safety officials designated for similar notification in the plan.
2. Using prepared criteria the Fire Chief has responsibility and authority for implementing the cntergcncy
plan in City Of Hopkins will determine \ehethcr a public notification is appropriate: and. if so. \\ hat
method is to be used for public notification. v01at Population is to be notified. and what the message shall
be immediate, precautionary, protect -in-place.
3. Hennepin County Emergency Notification Center. \\hich controls acti\ation of the cntergenc\ earning
systems in City of Hopkins, shall innncdiatcI carry out such public x\arning instructions as it ntay
receive from the Fire Chief, who has primal} responsibility and authority for implementing the
emergency plan. The City of Hopkins Emergency Notification Center can employ sc\ cral methods of
providing emergency warning to the public. including:
Emergency systems: indi\ idually, in groups. or all at once.
TV, cable and radio stations
Localized high-speed automated telephone dialing notification (certain areas)
Street -to -street locally v is police and or fire dcparnnent \ chicic loudspeakers
Citizens Emergency Response Team (CERT) ncmork
4. Criteria to be used in detcrnnining the need for public notification include, but are not limited to the
following:
Identification and properties of the hazardous substance released
Approximate amount or extent of the release
Wind speed and direction
Time factors
Size and nature of the target population
L-39
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolo0cal/Hazardous Materials Protection
Revision: 2013
Incident Control and Containment
Control and Containment
The control, containment and safe disposition of hazardous materials are the three major
steps in the mitigation of a hazardous materials incident. The following addresses those
actions necessary to assure control —nd containment, the first line of defense, in a manner
that will minimize risk to both life and the environment, in the early critical stages of a
spill or leak. Both natural and synthetic methods can be employed to limit dispersions so
that effective recovery and treatment can be accomplished with minimum additional risk
to life, and the environment.
2. Tvves of Hazardous Material
a. Chemical Materials
Those materials that do not exhibit etiological or radiological properties.
b. Etiolocrical Materials
Those organisms that have a pathogenic effect on life and the environment, and can
exist in normal ambient environments.
C. Radiation Materials
Those materials that emit alpha, beta, or gamma radiation.
3. Physical States of Hazardous Materials
Hazardous materials may be classified in three states: gases, solids, and liquids.
They can be stored or contained at high or low pressure. All three states may be
affected by the environment in which the incident occurs. The emergency
responder must take into account factors like:
heat, cold, rain, or wind all of which can have a significant effect on the methods
used to accomplish a safe operation.
4. Methods of Containment and Control
There are two basic methods for the control and containment of hazardous materials:
physical and chemical. Table 1 lists the physical methods that are acceptable for the
control and containment of hazardous materials. Table 2 lists the chemical
methods that are acceptable for the control and containment of hazardous
materials.
L-40
City of Hopkins
EMERGENCY OPERATIONS PLAN
Anne L
Radiological/Hazardous Materials Protection
Rcyision: 2013
Table 1. Physical Methods of Mitigation (5)
Method Chemical Biological Radiological
Sol Gases
Gases
Lig.
Sol
Gases
Lik
LVP HVP
LVP*
HVP**
-
X
� - ___
X
LN
X
Overpack
X
-
Plug/Patch
X
X
X
A
X
X
S
\_
Transfer
X
-
Dikes,
dams,
diversions
and
dispersion
X
X6
X
X
X
X
w X
X I
X
X
— X
Venting
X
-
Blanketing
-
-
Absorption
X
X
Containment
X
X
Sol Gases
Liq Sol
P 11VP
LVP HVP
X
X
X
X
X x
X
X X
X
X
X_
X
X -
X
X
_
- X
X
X
X
• Low %apor pressure
• ** High vapor pressure
X_' I
X3 X3
X4 X
X X X X
1 Venting of low vapor pressure gases is recommended onh MIC11 an understanding of the biological
system is known. Venting is allo"cd Mien the bacteriological s\stem is kno\%n to be nonpathogenic. or
if methods can be employed to make the environment ho.stile to pathogenic bacteria.
2 Venting of low vapor pressure radiological gases is allo\\ cd xehcn the gas(cs) is are kno" n to be alpha or
beta emitters with short halt' liaes. Further. this senting is onl_\ to be alloy% cd atter careful calibration
with a certified health physicist.
3 Blanketing is a form of either temporary or permanent burial and should be done after careful calibration
with a certified health physicist.
4 Absorption of liquids containing bacteria is permitted \\ here the absorption bacteria or environment is
hostile to the bacteria.
5 For substances involving more than one type. the most restrictive control measure should be used.
6 Water dispersion on certain vapors and gases onh.
L-41
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
Table 2. Chemical Methods of Miti ag tion
Method Chemical Biological Radiological
• Low vapor pressure
• "High Vapor pressure
1. Technique may be possible as a liquid or solid neutralizing agent and water can be applied.
2. When solid neutralizing agents are used, they must be used simultaneously with water.
3. Technique is permitted only if resulting material is hostile to the bacteria.
a. Physical Methods
Physical methods of containment involve any of several processes or procedures
to reduce the area of the spill, leak or other release mechanism. In all cases,
devices used should be acceptable to the site incident manager. Also, the level of
protection used should be suitable for the material for which containment is to be
attempted.
NOTE: Procedures C.4.a.(1) through C.4.a.(7) should be completed only by
personnel trained in those procedures.
(1) Overpacking
The most common form of over packing is accomplished by the use of an
oversized drum. They generally come in sizes of 12, 55, 85 and 110
gallons. The spilled materials still must be contained and treated. Over—
packed containers, suitable to the site incident manager and compatible
L-42
Gases
Lig.
Sol
Gases
Liq.
Sol
Gases Li Sol
LVP*
HVP**
LVP
HVP
LVP HVP
Neutralization
X1
X
X2
Dilution
X
X
X
X
X X X
Dispersion/Emulsification
X
X
X3
Absorption
X
X
X
X3
X3
Gelation
X
X
X
X3
X3 X3
Solidification
X
X3 X
Vent/Bum
X
X
X
X
X
X
Burn
X
X
X
X
X
X
X X
Flare
X
X
X
X
X
X
• Low vapor pressure
• "High Vapor pressure
1. Technique may be possible as a liquid or solid neutralizing agent and water can be applied.
2. When solid neutralizing agents are used, they must be used simultaneously with water.
3. Technique is permitted only if resulting material is hostile to the bacteria.
a. Physical Methods
Physical methods of containment involve any of several processes or procedures
to reduce the area of the spill, leak or other release mechanism. In all cases,
devices used should be acceptable to the site incident manager. Also, the level of
protection used should be suitable for the material for which containment is to be
attempted.
NOTE: Procedures C.4.a.(1) through C.4.a.(7) should be completed only by
personnel trained in those procedures.
(1) Overpacking
The most common form of over packing is accomplished by the use of an
oversized drum. They generally come in sizes of 12, 55, 85 and 110
gallons. The spilled materials still must be contained and treated. Over—
packed containers, suitable to the site incident manager and compatible
L-42
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiological/Hazardous Materials Protection
Revision: 2013
vyith the hazards of the materials inyoh ed. should be used.
(2) PIu,1 and Patch
Plugging and Patching refers to the use of acceptable plugs and patches to
temporarily stop or reduce the tlo\i of liquids from small holes, rips, tears
or gashes in containers. The repaired container must not be reused.
(3) Transfer of Fluid Products
Transfer refers to the process of ruming a liquid (or sonic forms of solid)
either manually. by pump. or preSSure transfer from a leaking or damaged
container or tank. Care must be taken to determine the nature of the
hazardous material in selecting the correct type of pump.
(4) Dikes, Dams. Diversions, and Dispersion
These terms refer to the use of physical barriers to prevent or reduce the
quantity of liquid tlo\ying into the cmironment. Dikes or dams usual]
refer to concrete, earth and other barriers temporarily or permancntly
constructed to hold back the spill or leak.
Di\ersion refers to the. methods used to physically change the direction of
floes of the liquid. Vapors from certain materials, such as liquiticxl
petroleum -as_ can be dispersed us1112 a vrater spray.
(5) Vcntitl
Venting is a process that is used to deal \yith high vapor pressure liquids or
liquif led compressed eases Micrc a danger, such as an explosion or
mechanical rupture of the container or vessel, is considered likely. The
method of ycnting vyill depend on the nature of the hazardous material. In
general. it inyoh cs the controlled release of the material in order to reduce
and contain the pressure, and diminishes the probability of an explosion.
(6) Vapor Suppression
Vapor suppression refers to the use of vapor— mitigating team
concentrates to suppress the vapors emanating from a spill of a hazardous
material. In the case of tlammablc and combustible liquid spills,
conventional fire extinguishing team agent concentrates have been used to
generate tram blankets to suppress the vapors of the flammable and
combustible liquid. It should be noted that this does not alter the hazardous
nature of the material. and it must be treated before disposal. Special tram
concentrates hayc been deyclopcd for the mitigation of spills involving
ha/ardous materials that are either caustic or acidic in nature. Once again.
although the vapor is suppressed. the basic hazardous material is not
altered and must be treated prior to disposal. It should also be noted that, in
general. no reliable permanent containment results from the application of
vapor suppressing foams to spills of hazardous materials, regardless of
their nature. Therefore, this method generally is used in conjunction \yith
some form of dam or diking. or the use of sorbcnts to provide cffectiye
containment.
L-43
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolotical/liazardous Materials Protection
Revision: 2013
(7) Absorbents
Absorbents are generally solid materials, having a high surface area, which
are used to absorb the spilled liquid. These materials can range in
composition from sand to polypropylene fibers. Common ones are:
sands, clays and polyolef in type fibers. These materials can be used for
containment, but when they become contaminated they are considered to
be a hazardous material, and must be treated and disposed of accordingly.
Chemical Methods
Chemical methods involve the application of chemicals to contain and treat spills
of hazardous materials. Chemical methods of containment may involve any one of
several actions to reduce the involved area affected by the release of a hazardous
material. For purposes of this practice, controlled combustion is considered a
chemical method of control. However, it should only be used by qualified
personnel trained specifically in this procedure. The level of protection used
should be suitable for the material being contained.
NOTE: The procedures described in C.4.b.(1) through C.4.b.(9) should only be
used by personnel trained in those procedures.
(1) Neutralization
Neutralization is the process of applying acids or bases to a spill to form a
neutral salt. The application of solids for neutralizing can often result in
containment of the spilled material. In applying neutralizing agents to the
spills, special consideration should be given to protecting the persons
applying the agent.
(2) Dilution
Dilution refers to the application of water -to -water miscible hazardous
materials. The goal is to reduce the hazard to safe levels.
(3) Dispersion/Emulsification
Dispersing and emulsifying agents can be used to scatter or breakup the
materials involved in spills. The use of these agents results in a lack of
containment, and generally results in spreading the liquid over a much
larger area. Dispersants are most often applied to spills of liquids on water.
The dispersant breaks down a liquid spill into many fine droplets, thereby
diluting the material to acceptable levels. Permission to use dispersants will
require the approval of the appropriate authorities.
L-44
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiological/Hazardous Materials Protection
Revision: 2013
(4) Absorption
Absorption is the process whereby a solid material n ith it very high
internal surface arca is applied to a liquid spill. This can be used to
accomplish containment. Some of the materials typically used arc sand.
clay. activated charcoal or actuated carbon. The resulting solid material
may still be hazardous. and must be disposed of properly. Absorbents are
used on rclam ch small spills of up to a few hundred gallons. Containment
and treatment of large fuel spills may involve different techniques because
of the large volume of liquid invoked.
(5) Gelation
Gelation is the process of applying a gelling agent to it liquid or a solid.
The resulting gel is considered to be a hazardous material. and must be
disposed of properly.
(6) Solidification
Solidification is the process \nccrebv hazardous liquid is treated
chcmically so that a solid material results. Adsorbents can be considered
an example of a solidification process. There arc other materials that can
be used to comert ha/ardour liquids into non -hazardous solids.
Examples arc applications of special formulations designed to form a
neutral salt in. the case of spills of acids or caustics. The advantage of the
solidification process is that a small scale spill can be contained
relatively quickly. and treatment effected inuncdiatcly.
(7) Venting and Burning
This sometimes in\okes the use of shaped charges to vent the container
and to burn off the escaping vapor in a controlled fashion. It is a highly
speciali/ed technique that is to. be perfornied only by trained and
experienced personnel.
(8) Controlled Burning
In Some cmcrgcncy Situations, where extinguishing a fire will result in large.
uncontained volumes of contaminated water or threaten the safety of
responders or the public. controlled burning is used as a technique. It is
advised that consolation be made with the appropriate authorities when
this method is used.
(9) Flarim,
Flaring is a process that is used with high vapor pressure liquids or
liquefied compressed gases for the safe disposal of the product. Flaring is
the controlled burning of material in order to reduce or contain pressure
and or dispose of it product. Flaring is only to be done by trained
personnel.
L-45
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Decontamination
The same set of decontamination procedures is applicable to all response personnel, as well as
evacuees.
Decontamination Plan
At every incident involving hazardous material, there is a probability that response
personnel and their equipment will become contaminated. The contaminant poses a toxic
threat not only to the persons contaminated, but also to other personnel who may
subsequently have, contact with them or the equipment.
Incident responders should have an established procedure to minimize contamination or
contact, to limit migration of contaminants and to properly dispose of decontaminated
materials. Decontamination procedures should begin upon arrival at the scene, and should
provide for an adequate number of decontamination personnel. Decontamination of non—
responders and/or bystanders should be provided for in decontamination procedures.
2. Work Zones
Work zones are to be established and clearly marked, as described in D.2.a. through D.2.c.
a. The hot zone is the innermost area where the contamination will occur.
NOTE: Access into the hot zone is to be limited only to those persons needed to
control the incident. A log is to be maintained, at the decontamination access
checkpoint, to record entry and exit times of all personnel in the hot zone.
Resource personnel and equipment, command posts and resource areas are to be
located in the outermost zone, upwind and upgrade, whenever possible.
b. The contamination reduction zone is the area separating the hot zone from the clean zone,
and where personnel and small equipment decontamination takes place.
C. The clean zone is the outer area where minimal contaminants are present.
Personal Protective E ui ment
Before personal protective equipment (if it is nondisposable) is removed, it should be
decontaminated so that its outside surfaces (the contaminated area) do not touch or make
contact with the wearer. A log of personal protective equipment is to be maintained at the
decontamination access checkpoint.
In many situations, disposable protective equipment is appropriate. Disposable protective
equipment may be worn separately or over reusable, more expensive, protective
equipment. Personnel wearing disposable protective equipment should go through the
decontamination process, and the protective equipment should be disposed of in
accordance with established procedures.
L-46
City of Hopkins
EMERGENCY OPERATIONS PLAN
4. Decontamination Procedures
Annex L
Radiolo,ical/Hazardous Materials Protection
Revision: 2013
Decontamination consists of rcnuwing the contaminants by chemical or physical
processes.
a. Determining If Contamination Has Occurred. The conservative action is always to
assume contamination has occurred. and to implement thorough, technically sound
decontamination procedures until it is determined or judged to be unnecessary. or
that a less intense procedure can be used.
b. Decontamination Procedures For Personnel Wcaring Chemical%Protective
Equipment. Since there is no practical method torr determining if contamination
has occurred. a technically sound procedure must he established to decontaminate.
as follows:
(1) Assuming protective equipment is grossly contaminated. wash and rinse
each article of protective clothing at ]cast one time.
(2) Separate each wash and rinse station by three feet.
(3) Doff protective equipment (atter. bring washed and rinsed). starting with
the most heavih contaminated to the Icast.
(4) Remove the respirator last.
(a) The articles of clothing rcnxwcd after being contaminated should
be placed in plastic bags. then over packed into containers. Water
or other solutions used for washing or rinsing must be contained.
collected. containerized and anal/cd.
(b) Initial procedures should be upgraded or downgraded as additional
information is obtained, concerning the type of hazardous materials
invohed. the degree of hazard. and the probability of exposure of
response personnel.
C. Decontaminating Solutions. Using solutions containing chemicals to alter or
change contaminants to less hazardous materials should only be done after
consultation with persons experienced and familiar vv ith the hazards involved. The
use of detergent water washing solutions is more prevalent. Its effectiveness
against certain contaminants may be low. but it is less risky than using chemical
solutions.
d. Decontamination of Equipment. Monitoring instruments and some types of
sampling equipment should be placed in plastic bags (with only the detecting
element exposed) to prevent being contaminated. Whenever possible, other
pieces of small equipment should be disposable or made of nonporous material.
Many types of equipment arc eery difficult to decontaminate, and. may have to
be discarded as hazardous waste.
L-47
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiological/Hazardous Materials Protection
Revision: 2013
E. Decontaminating Large Items. Large items of equipment, such as vehicles and trucks,
should be subjected to decontamination by high-pressure water washes, steam,
decontaminating solutions or abrasive blasting on site. Water or other solutions
used for washing or rinsing must be contained for safe disposal.
F. Decontamination Team. The decontamination team should follow the procedures
described in DA.b., and D..4
G. Isolation
The Metro West Hospital(s) and Metro West Ambulance Service(s) will isolate contaminated
victims to keep them from contaminating other patients at a medical facility. These facilities have
established procedures for dealing with contaminated evacuees/responders.
H. Sheltering
The Emergency Management Director will make provisions for sheltering decontaminated
victims. (See Congregate care SOPS, and/or Attachment 3 .Shelter Log.)
I. Clean—Up Contractors
See the City Resource Manual for a list of contractors and their resources and capabilities.
Response Personnel Training
The City has established a training program for its response personnel (law
enforcement, fire, emergency medical). Copies of the plans of instruction for these
courses are on
file with the parent agencies.
K. Responsibility for Determining Need to Evacuate.
Shelter -In -Place and/or Re -Entry
. In the event of a hazardous material(s) incident in the city of Hopkins, the Incident
Commander, is responsible for determining and deciding the need for actual or
precautionary evacuation, or for shelter -in-place and for re-entry (re -population).
2. The Emergency Operations Center in the city of Hopkins shall serve as an alternate to
the Incident Commander, in determining and deciding the need for actual or
precautionary evacuation, or for shelter -in-place and for re-entry (repopulation).
3. The City of Hopkins Emergency Notification Center will assist in making
appropriate notifications .
L-48
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex L
RadioloLdcal/Hazardous Materials Protection
Rc%ision: 2013
Duty Officer:
Date.
Time:
SARA. TITLF III
EMERGENCY NOTIFICATION REPORT
Facilities must, per Title 111, Section 304, provide all of the follmv ing information:
Caller's Name l,cicphone: ( )
Representing facility at
Contact person for additional information:
Name Telephone ( )
Chemical name/identity of chemical(s) invoh ed in the release:
Is it a Reportable Chemical as listed in SARA.
Section 302(A) _Yes No
Incident Specs:
Quantity spilled/released into the environment:_
Time of spill/release: AM PM
Duration of spill/release hours minutes.
Released into: Air Water Soil
Any known/anticipated acute or chronic health risks associated with this release:' II'yes. describe.
Any advice regarding medical attention necessary fir exposed individuals? If
yes,list
Proper precautions to take as a result of the release, including eN acuation.
The affected area for each precautionary action:
L-49
AM PM
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
Other individual(s) notified, including Emergency Planning Committee(s), Emergency Coordinator(s), other
states, etc.
Name Representing Time Telephone Number
Follow =up Emergency Notice
This information must, by law, be provided by the facility, in writing, to the State Emergency Response Commission at the
following address:
Lee Tischler, Director
Minnesota Emergency Response Commission
B5 - State Capitol
St. Paul, MN 55155
On the first working day following a Title III release notification; provide a copy of this form to Lee Tischler.
L-50
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN RadioloLical/Hazardous Materials Protection
Rev ision: 2013
HAZAKDOI's \IAI I RIALS INCIDI \1 INIOR\t:\IlO\.M MMARS
I DATE REPORTED TIME REPORTED NAMI &IF1.IT110\1-NI"\IBIROII'I-: KSI I\ KI( PORIISG INCIDINI NO.
2 DATE OF INCIDENT TIME OF INCIDENT PROW Cl (S) 1\\ OL\'IID & Ot AMI v
3 NAME OF RESPONSIBLE PARTY MLI-::PIIONINO,
4 STREET ADDRESS. RURAL ROUTE, AND OK 13OX \0 ('11 S IA I I ZIP CODI-
SHIP)II'V 11A1 ORV1.-A IION
5 NAME OF SHIPPER \DUKI SS-Il`LI-::N 10\1 NO
6 NAME OF CARRIER ADDRIISS I I I. I.HIONI[ NO.
7 NAME OF CONSIGNEE ADDKI SS I I IJ HIONII NO.
8 WHO HAS POSSESSION OF SHIPPING DOCI"\11 N1" 11-LEPHOM NO.
6CIDI.NI sill Cs
9 COUNTY TOWNSHIP SECTIOA KANGI DIRT-('l1ON111011A %I ]ON
10. SITUATION: I K.AASPOKI
LEAK SPILL FIRE EXPLOSION OTHER: \1ODI-SIOR:\GI KAII. \I.IIKH AIR PINANF. BAKGI
11 NO. OF CONTAINERS CONDITION:
NODAMAGE SURFA('I SCR.A 1('111 S DENTS PI, -V('IIRI(1) L:ARGI. IIOI.I MORN EXPLODED
12. STATE OF MATERIAL
SOUD POAV'DIR LI()LID 11'.1.1 G.-AS ('(AIPRISSP.DG,AS CK)OOILNIC
S
COMBUSTIBLE CORROSI\'E I-X111 OSI\ I II.AMMABI.I I. NON-I'1.:\\1M A111.1 CAS
13. CLASSIFICATION (�
OF
MATERIAL C C
ORGANIC PEROMIN. OXIDIZER POISON N' POISON G:AS AC RADIOA('IlA'I= RIA( I IAT
D 1)
14 PLACARDS IDENTIFIED CON"IAINFR 1) PF(S)
15 DISTANCE FROM POPULATED AREA PKI\t:\RY
URBAA RI SIDIA I [Al RI RAI INDUS I RIAI- COA1At1-RUTAI_
17 NEAR WATER? Yes/No IF EYES. WHAT HOD)" OF \I AT FR IRI\'IR. S I KI.:\\t. I.:\KI.1.' MAR \\F.I LOW[[ ITS . %k IIA I ISI:\RI_I
WELL(S) USED FOR? pe, no
NO IIFICAIIONS
.
L-51
THE CITY OF
HOPKINS, MINNESOTA
HENNEPIN COUNTY
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e�yo. er.
.6. w110M! KKf.
.il M•LL lIn
, wMItMIK Cl.
YYI /pl(x Yxf M.
YW Ul[x R, x.
.tl, .w. Mltw flx, Y.
.III MI wlIOI R. M
I +IOHIi R.
nisi wwr slu`u": ST.LOUIS PARK
R� sys•
EDINA
MINNETONKA
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex L
Radiolo,ical/Hazardous Materials Protection
Rl ision: 2013
Hol - Hemel Cou-t? Che—I Hazary l Egress Rec:zc vealitms toomro
Viirtury Egrru
S.—L" ..._.
i., "I x
HOPKINS. MINNESDTA
0
0
0
EDCO PRODUCTS INC
Excel Energy
McCoy
SUPERVALU, INC 101 SITE
SUPERVALU. INC PERISHABLE
THERMOTECN CO.
L-53
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radioloeical/Hazardous Materials Protection
Revision: 2013
2. Procedures
Residents to be evacuated or implement protect -in-place will be notified by outdoor warning
systems, radio, TV, cable, public address systems, Citizen Emergency Response
Team (CERT), telephone or other method as implemented through the City of Hopkins
Emergency Notification Center (Warning Point).
Procedures for initiating a protect -in-place option include but are not limited to
a) Determination of need by incident command using established criteria.
b) Action by official(s) authorized to implement the plan.
c) Public notification as appropriate.
d) Implementation by local law enforcement.
Evacuation routes, assembly points and assistance instructions will be coordinated and announced
through the City of Hopkins Emergency Notification Center.
Hopkins law enforcement personnel will establish traffic control points, if needed.
Mobility -impaired individuals unable to evacuate themselves will receive assistance from local
police and fire departments, including mutual aid departments, as necessary.
Shelter Locations
a) Eisenhower Community Center 1001 Highway # 7 (952) 933-9270
b) Hopkins Activity Center 33 — 14`e Avenue North (952) 939-1333
C) Katherine Curren 1600 Mainstreet
Re-entry (repopulation) Procedures
a) Re-entry (repopulation) decisions made by Incident Command/Commander.
b) Appropriate announcements made via City of Hopkins Emergency Notification Center.
c) Implementation by Hopkins law enforcement, assisted by mutual aid agencies, as necessary.
L-54
City of Hopkins
EMERGENCY OPERATIONS PLAN
SHELTER NO.
Annex L
Radioloiieal/Hazardous Materials Protection
Re% inion: 201
SIIELTER LOG
LOCATED:
EVENT NO. DATE,TIME
DESCRIPTION OF EVENT
ACTION TAKEN
L-55
City of Hopkins Annex L
EMERGENCY OPERATIONS PLAN Radiolo¢ical/Hazardous Materials Protection
Revision: 2013
RADIATION EXPOSURE RECORD
Name: Name:
Mailing Address: Mailing Address:
Date (s) of Exposure Total Date (s) of Exposure Total
Exposure Received Exposure Exposure Received Exposure
To Date To Date
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EMERGENCY OPERATIONS PLAN Terrorism / NVNID
Rex inion: 2013
1. Purpose
This is a general guideline for coordinating emergency operations in the event of -a terrorist attack
II. Responsibility
The City of Hopkins will play a kep role in the initial crisis management phase ofa ten-orist attack and the city
will maintain the sole responsibility for consequence management throughout the incident. During a ten-onst
threat or actual incident, response from county, state. and federal auicncies %\ ill be required.
A. The Emergency Management Director is responsible Im thc. over all direction and control ofa terrorist
incident in the City of Hopkins. The city uses the National incident management system and unified
command system to manage all emergency operations
B. Fire/Rescue will provide fire control. rescue operatirntS and ha/ardous material response and assist lacy
enforcement in evacuations.
C. Law Enforcement will exercise broad lawful authority within existing capabilities to protect life and
property threatened by terrorism incidents to include evacuations, curlews and other nccessan actions to
contain or control the incident.
D. The City of Hopkins Emergency Management Division will be responsible lot- all resource
coordination during the incident i.e.. FBI. ATF. FEMA. HCEM HSEM.
E. If the incident is determined to be an act of terrorism. the FBI becomes the lead federal agency.
F. The State of Minnesota, Chemical Assessment Team, Hopkins Fire Deparnient. will take a lead role in the
detennination ofa terrorist incident using Hrapons of nrus destuction has occun'ed in the city.
III. Notifications
In the event ofa terrorist attack, notifications need to be made in order to properly enact the Emergency
Response Plan.
Agencies to be notified:
A. Fire Chief, Police Chief, Emergency Management Director. Emergency Management
Coordinator, City Manager and Depatvnent Directors.
B. Minnesota State Duty Officer
C. Hennepin County Emergency Preparedness
D. Federal Bureau of Investigation.
E. City Council
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EMERGENCY OPERATIONS PLAN Terrorism / WMD
Revision: 2013
IV. Procedures
A. Initial Response Considerations:
1. Protection of self and crew.
2. Size -up and assessment by first arriving unit.
3. Establish Incident Command System.
4. Isolate area.
5. Establish initial zones and perimeters.
6. Identify need for and request additional resources.
7. Consider secondary devices.
8. Location of Command Post, Staging, and Decontamination areas.
9. Weather.
10. Access and egress routes.
B. Law Enforcement Response:
Law Enforcement will exercise broad lawful authority with existing capabilities to protect life and
property threatened by terrorism incidents which include: ordering evacuation, curfews, and other
necessary actions to contain/control the incident.
Law Enforcement Considerations:
1. Recognize Hazmat and secondary devices.
2. Preservation of crime scene/evidence protection.
3. Conduct investigation and apprehension of suspects.
4. Perimeter scene control.
5. Traffic control.
6. Protect first responders and on -scene personnel.
7. Bomb unit.
8. Establish ingress and egress for emergency vehicles.
9. Credentialing (support personnel will handle).
10. Intelligence gathering with federal, state, and local authorities.
11. Activate tactical response team.
12. Establish communications with on -scene personnel and first responders.
C. Fire Service Response:
In a critical event, the fire service will evaluate the incident to determine the danger and magnitude of the event.
The fire service will provide fire suppression, rescue operations, and will assist Haz.Mat. teams. In addition, the
fire service will assist law enforcement with evacuations.
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EMERGENCY OPERATIONS PLAN
Fire Service Considerations:
1. Fire suppression.
2. Rescue operations.
Haz.Mat. Considerations:
Annex M
Terrorism / NVT1D
Rc\rision: 2013
1. Identify the product.
2. Determine hot, warm and cold zones through monitoring.
3. Provide recommended evacuation isolation distances and or shelter in place plan.
4. Monitor air quality continuously.
5. Provide emergency and technical decontamination and reawey teams.
6. Mitigate hazards.
7. Assist Law Enforcement N ith collecting and protection of evidence and collection of evide ce as required.
8. Provide technical support information with regard to possible svmpunn, and treatments per reference
materials as required.
9. Follow State Hazmat teams standard operating guidelines lin- NN'M D response.
D. Emergency Management Response:
The City of Hopkins Emergence Management Division will establish overall direction, control. and coordination
through unified command in response to a ten-orism incident.
Emergency Management Response:
1. The EOC will be opened and will establish overall direction control and or coordination through a
unified command to support the response and recovrry to a terrorism incident.
2. The EOC staffwill utilize the C -FLOP Incident Command format to assist in the coordination and
control of the event. EOC stall' %N ill be divided into each C -FLOP component and will %%ork H illi the
designated commanders.
3. The EOC will manage the process for all requests for assistance through HSEM to request State and
Federal assistance i.e., National Guard. FEMA. etc.
4. The EOC will coordinate all requests for assistance and anticipated needs through existing nmtual aid
agreements with the City of' Hopkins.
5. The EOC will determine the need for shelters and will notit'y shelter manages and volunteer agencies to
open and operate the shelters as needed.
6. The EOC will assist with anv P.LO. considerations.
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EMERGENCY OPERATIONS PLAN
E. Emergency Medical Services Response:
Annex M
Terrorism / WMD
Hennepin County Medical Center is the City of Hopkins primary EMS provider. In the event of a terrorist
attack, Hennepin County Ambulance will be summoned to coordinate patient care.
EMS Considerations:
1. Provide basic and advanced life support care.
2. EMS will treat and transport injured victims and coordinate triage.
3. EMS will request mutual aid assistance when needed.
4. EMS will track the transport destination of all patients.
5. EMS will assist Haz.Mat. with decontamination and treatment of the contaminated patient.
F. Public Health Response:
Hennepin County Public Health Department shall monitor the emergency situation for health threats,
initiate alerts, provide technical teams for epidemiological investigation and response, and implement
a plan for mass treatment of citizens through the National Pharmaceutical Stockpile.
G. Volunteer Agencies Response:
The following agencies and personnel will be considered for providing additional resources and
support if necessary. All volunteer agencies will perform support functions in identified "Cold
Zones."
1. Red Cross — Proved food, shelter, trauma intervention crisis management/counseling,
coordinate emergent volunteers and financial assistance.
2. Salvation Army — Provide food and shelter.
3. Hopkins Police Reserves — Aid with support functions.
VI. Summary
In the event of a terrorist attack, the City of Hopkins will have a number of responsibilities in both
the crisis and consequence management phases of the incident. This annex provides general guidelines
for coordinating the City's emergency operations, response and recovery from a terrorist attack.
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EMERGENCY OPERATIONS PLAN
Emergency Management Director
Fire Chief
City Manager
Police Chief
Terrorism
Signature Page
M-5
Annex M
Terrorism / WMD
Rcvision: 2013
Date
Date
Date
Date
City of Hopkins Annex N
EMERGENCY OPERATIONS PLAN Terrorism / WMD
Revision: 2013
1. Purpose
This is a general guideline for coordinating emergency operations in the event of a School Attack / Shooting.
Il. Responsibility
The City of Hopkins will play a key role in the initial crisis management phase of a School Attack / Shooting and
the city will maintain the sole responsibility for consequence management throughout the incident. During a
School Attack / Shooting response from county, state, and federal agencies will be required.
G. Law Enforcement will exercise broad lawful authority within existing capabilities to protect life and
property threatened by a School Attack/ Shooting incidents to include evacuations, and other necessary
actions to contain or control the incident.
B. Fire/Rescue will provide fire control, rescue operations and hazardous material response and assist law
enforcement in evacuations.
C. The Emergency Management Director is responsible for the, over all direction and control of a terrorist
incident in the City of Hopkins. The city uses the National Incident management system and unified
command system to manage all emergency operations
D. The City of Hopkins Emergency Management Division will be responsible for all resource
coordination during the incident i.e., FBI, ATF, FEMA, HCEM, HSEM.
Ill. Notifications
In the event of a School Attack / School Shooting, notifications need to be made in order to properly enact the
Emergency Response Plan.
Agencies to be notified:
B. Police Chief, Fire Chief, City Manager, Emergency Management Director, Emergency Management
Coordinator, and Department Director
C. Minnesota State Duty Officer
D. Federal Bureau of Investigation
E. City Council.
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EMERGENCY OPERATIONS PLAN
IV. Procedures
H. Initial Response Considerations:
1. Protection of self and crc�N .
2. Size -up and assessment b% first an-i%ing unit.
3. Establish Incident Command System.
4. Isolate area.
5. Establish initial zones and perimeters.
6. Identify need for and request additional resources.
7. Consider secondary deices.
8. Location of Command Post. Staging.
9. Weather.
10. Access and egress routes.
1. Law Enforcement Response:
Annex N
Terrorism / MAID
Law Enforcement will exercise broad koN ftil authorm with existing capabilities to protect life and
property threatened by terrorism incidents which include: ordering exacuatioil. curfew', and other
necessary actions to contain control the incident.
Law Enforcement Considerations:
13. Recognize secondary devices.
14. Preservation of crime scene e\ idence protection.
15. Conduct investigation and apprehension of suspects.
16. Perimeter scene control.
17. Traffic control.
18. Protect first responders and on -scene personnel.
19. Bomb unit.
20. Establish ingress and egress liu emergency vehicles.
21. Credentialing (support personnel will handlcl.
22. Intelligence gathering with federal. state, and local authorities.
23. Activate tactical response team.
24. Establish communications with on -scene personnel and first responders.
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EMERGENCY OPERATIONS PLAN
J. Fire Service Response:
Annex N
Terrorism / WMD
In a critical event, the fire service will evaluate the incident to determine the danger and magnitude of the event.
The fire service will provide fire suppression, rescue operations, and will assist HazMat teams. In addition, the
fire service will assist law enforcement with evacuations.
Fire Service Considerations:
3. Fire suppression.
4. Rescue operations.
Haz.Mat. Considerations:
10. Identify the product.
11. Determine hot, warm and cold zones through monitoring.
12. Provide recommended evacuation/isolation distances and/or shelter in place plan.
13. Monitor air quality continuously.
14. Provide emergency and technical decontamination and recovery teams.
15. Mitigate hazards.
16. Assist Law Enforcement with collecting and protection of evidence and collection of evidence as required.
17. Provide technical support/information with regard to possible symptoms and treatments per reference
materials as required.
18. Follow State Hazmat teams standard operating guidelines for WMD response.
K. Emergency Management Response:
The City of Hopkins Emergency Management Division will establish overall direction, control, and coordination
through unified command in response to a terrorism incident.
Emergency Management Response:
7. The EOC will be opened and will establish overall direction control and/or coordination through a
unified command to support the response and recovery to a terrorism incident.
8. The EOC staff will utilize the C -FLOP Incident Command format to assist in the coordination and
control of the event. EOC staff will be divided into each C -FLOP component and will work with the
designated commanders.
9. The EOC will manage the process for all requests for assistance through HSEM to request State and
Federal assistance i.e., National Guard, FEMA, etc.
10. The EOC will coordinate all requests for assistance and anticipated needs through existing mutual aid
agreements with the City of Hopkins.
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EMERGENCY OPERATIONS PLAN
Annex N
Terrorism / NVNID
11. The EOC will determine the need for shelters and will notit% shelter managers and volunteer agencies to
open and operate the shelters as needed.
12. The EOC will assist with any P. 1.0. considerations.
L. Emergency Medical Services Response:
Hennepin County Medical Center is the City of Hopkin, primary EMS provider. In the event of a terrorist
attack, Hennepin County Ambulance will be SununonCd to Coordinate patient care.
EMS Considerations:
6. Provide basic and advanced life support Care.
7. EMS will treat and transport injured eictims and Coordinate triage.
8. EMS will request mutual aid assistance when needed.
9. EMS will track the transport destination of all patients.
10. EMS will assist Haz.Mat .with decontamination and treatment of the contaminated patient.
S umrna 1 y
In the event of a School Attack i Shooting. the City of Hopkins will have it number of responsibilities in both
the crisis and consequence management phases of the incident. This annex provides general guidelines
for coordinating the City's emergence operations. response and recover\ from it terrorist attack.
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EMERGENCY OPERATIONS PLAN
School Attack / Shooting
Signature Page
Emergency Management Director
Fire Chief
Police Chief
N-5
Annex N
Terrorism / WMD
Revision: 2013
Date
Date
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex O
Pandemic Flu
Re\ ision: 2013
Pandemic Influenza Appendix/Supplement
CITYOFHOPKIAS PUBLIC HEALTH DEPARTMENT
ALL -HAZARD RESPONSE PLAN
Juh 1" 2007
Revision 2010
Revision 2013
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EMERGENCY OPERATIONS PLAN Pandemic Flu
Revision: 2013
Table of Contents
I. Preface............................................................................................................. Page_3
II. The Base Plan................................................................................................. Page 4
a. Purpose
b. Primary Objectives
c. Plan Organization
d. Background
e. Scope
f. Authority
g. Concept of Operations
h. Planning Assumptions
III. Local Public Health Pandemic Influenza Functions ................................. Page 11
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Preface
Influenza pandemic will place extraordinary and sustained demands on the public health and
medical care systems as well as providers of essential services in Hopkins.
To prepare for the next pandemic, an event considered by many experts to be inevitable, the Citr
of Hopkins in cooperation with various state and local organizations has developed the Citr of
Hopkins Pandemic Influenza Appendix Supplement to the Citr o/ Hopkins All -Hazard Response
Plan. This plan was developed in cooperation �N ith local hospitals. clinics. emergency medical
services (EMS), emergency management (EM), the MDH, and other community
agencies/partners to enhance the plan as well as develop robust and comprehensive plans for
other kinds of emergencies that may impact the Cin• o/ Hopkins.
Emergency preparation is a continuum and planning efforts kill always be evol\ ing. As new information
arises and lessons are learned the Cin• o/'Hopkins Pandemic Influenza Appendix Supplement will be
updated as necessary.
The MDH Plan
In April 2006, the MDH disseminated the MDH Pandemic Influenza Plan
(http://www.heaIth.state.mn.L1', idQC dl,C ,C, flu IMMICmiC nulh.html). It is divided into
three sections:
Part l: The Base Plan: An overview of MDH planning and response to a pandemic. This
component gives background information. cites legal authority. explains general concepts of
operation, and outlines overall functions for the MDH.
Part 2: Technical Sections: Additional detailed information organized into I I technical sections specific
to influenza pandemic:
A. Communications
B. Epidemiological Surveillance
C. Community Disease Containment
D. Infection Control
E. Clinical Issues
F. Healthcare Planning
G. Antiviral and Vaccines
H. Laboratory
I. Poultry Worker Health
J. Care of the Deceased
K. Environmental Public Health
Part 3: Attachments: Additional resources and other supporting information.
The MDH plan serves as a blueprint for pandemic influenza planning in the state. The City o/ Hopkins
has used this guidance in its planning and preparedness.
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The Base Plan
Purpose
The purpose of the City of Hopkins Pandemic Influenza Appendix/Supplement is to provide a
coordinated and comprehensive local response to influenza pandemic in order to reduce morbidity,
mortality, and social disruption and to help ensure a continuation of governmental functions.
Primary Obiectives
The City of Hopkins Pandemic Influenza Appendix/Supplement has 5 primary objectives:
1. Maximize the protection of life and property in City of Hopkins.
2. Insure that the response effort be organized under National Incident Management System
(NIMS).
3. Delineate roles and responsibilities for other local governmental and non-governmental agencies
participating in the response.
4. Assure that City of Hopkins Pandemic Influenza Appendix/Supplement is coordinated and
consistent with MDH Pandemic Influenza Plan and the plan of other local public health
departments in the state
5. Assure that the City of Hopkins Pandemic Influenza Appendix/Supplement is coordinated with
the pandemic influenza response activities identified in the City of Hopkins Emergency
Operations Plan.
Plan Organization
The pandemic influenza appendix is organized into three key components:
1. The Base Plan: An overview of planning and response to a pandemic. This component gives
background information, cites legal authority, explains general concepts of operation, and
outlines overall functions for the City of Hopkins.
LPH Pandemic Influenza Functions: This section lists specific roles and responsibilities of the
local health department in a pandemic influenza response.
A.
Communications
B.
Epidemiological Surveillance
C.
Community Disease Containment
D.
Infection Control
E.
Clinical Issues
F.
Healthcare Planning
G.
Antiviral and Vaccines
H.
Laboratory
1.
Poultry Worker Health
J.
Care of the Deceased
K.
Environmental Public Health
3. Attachments: Additional resources and other support information.
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Annex O
Pandemic Flu
Background
Influenza
Influenza is caused by viruses that infect the respiratory tract. Influenza symptoms include rapid
onset of fever, chills, sore throat, runny nose, headache, non-productive cough, and body
aches. Influenza is a highly contagious illness and can be spread easily from one person to
another. It is spread through contact with small droplets and aerosols from the nose and throat
of an infected person during coughing and sneezing.
Influenza viruses are unique in their ability to cause sudden infection in all age groups on a
global scale. The importance of influenza viruses as biological threats is due to a number of
factors, including a high degree of transmissibility, the presence of a vast reservoir of novel
(new) variants (primarily aquatic birds), and the unusual properties of the viral genome.
Two types of influenza viruses cause disease in humans: type A and type B. Influenza A viruses
are composed of two major antigenic structures essential to vaccines and immunity:
hemagglutinin (H) and neuraminidase (N). The structure of these two components defines the
virus subtype.
A minor change in the structure caused by a mutation (antigenic drift) results in the emergence
of a new strain within a subtype. Mutations (antigenic drifts) can occur in both type A and B
influenza viruses. A major change in the structure caused by genetic recombination (antigenic
shift) results in the emergence of a novel subtype (i.e., one that has never before occurred in
humans or adaptive mutation of an avian virus) most commonly associated with influenza
pandemics. This shift only occurs with influenza type A viruses.
Influenza A viruses are unique because they can infect both humans and animals thereby
causing more severe illness. Antigenic shifts in influenza A viruses have been the cause of the
three known pandemics in recent history: 1918, 1957, and 1968.
The well-known "Spanish flu" of 1914 was responsible for more than 20 million deaths
worldwide, primarily among young adults. Mortality rates associated with the more recent
pandemics of 1957 (A/Asia [H2N2]) and 1964 (A/Hong Kong [H HN2]) were reduced, in part. by
antibiotic therapy for secondary bacterial infections and more aggressive supportive care.
However, both the 1957 and 1964 pandemics were associated Frith high rates of morbidity and
social disruption.
Pandemic Influenza
Pandemic influenza is a unique public health emergency. The impact of the next pandemic will
likely have devastating effects on the health and wellbeing of the American public.
The Centers for Disease Control and Prevention (CDC) estimates that in the United States
alone:
• Up to 200 million people will be infected;
• Fifty million people will require outpatient care;
• Two million people will be hospitalized; and
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• Between 100,000 and 500,000 people will die.
Effective preventive and therapeutic measures — including vaccines and antiviral agents — will
likely be in short supply, as may some antibiotics to treat secondary infections. Healthcare
workers and other first responders will likely be at even higher risk of exposure and illness than
the general population, further impeding the care of ill persons. Widespread illness in the
community will also increase the likelihood of sudden and potentially significant shortages of
various personnel who provide other essential community services.
Pandemic influenza is considered to be a relatively high probability event - even inevitable - by many
experts, yet no one knows when the next pandemic will occur; there may be very little warning.
Most experts believe that we will have one to six months between the identification of a novel influenza
virus that results in human -to -human transmission and the time that widespread outbreaks begin to occur
in the United States. Outbreaks are expected to occur simultaneously throughout much of the nation and
the world thus preventing relocation of human and material resources.
The effect of influenza on individual communities will be relatively prolonged — six to eight weeks —
when compared to the minutes -to -days observed in most other natural disasters. Should a pandemic occur,
every community would have to rely primarily on its own resources as it combats the pandemic?
Scope
As the lead public health agency in the state, the MDH is responsible for protecting, maintaining, and
improving the health of all Minnesotans. There is a strong state -local partnership where the MDH
provides leadership and direction to front-line public health and private healthcare entities. The _City of
Hopkins will take the lead technical role, under the guidance of MDH, in Hopkins. Emergency
Management will be the lead coordinating agency in a pandemic influenza outbreak. Public health will
work closely with emergency management in the City of Hopkins to develop to respond to a pandemic
influenza in the City of Hopkins
Authority
Chapter 12 of Minnesota Statutes grants the Governor and HSEM overall responsibility of preparing for
and responding to emergencies and disasters. Chapter 12 directs the Governor and HSEM to develop and
maintain a comprehensive state emergency operations plan, known as the Minnesota Emergency
Operations Plan (MEOP).
Furthermore, Minnesota Statutes, including Minnesota Chapter 12 (Minnesota Emergency Management
Act) Minnesota Chapter 144 (General Duties of the Commissioner of Health), Minnesota Chapter 145A
(Powers and Duties of a Community Health Boards) outline the authorities of local health departments
and grant the Commissioner of Health broad authority to protect, maintain, and improve the health of the
public.
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Concept of Operations
The City ofHopkins Pandemic Influenza Appendix/Supplement is a supplement of the Citi- of
Hopkins All Hazard Response Plan. The Citi- of Hopkins All Hazard Response Plan will serve as
the overarching operational plan during a pandemic influenza response.
The City ofHopkins All -Hazard Response Plan addresses activities generic to any and all public
health emergencies. It establishes the organizational framework for the activation and
management of department activities that may be implemented in response to incidents hawing
public health and/or medical implications. It also describes the capabilities and resources
available in the department to address a Variety of public health hazards that may arise following
emergency incidents and disasters.
Furthermore, the City ofHopkins All -Hazard Response Plan and the Citi- o/'Hopkins� Pandemic
Influenza Appendix/Supplement both follow the National Incident Management System (NIMS). They
also incorporate the MDH Pandemic Influenza Plan and reference or incorporate. as appropriate. the Cit t•
ofHopkins Emergency Operations Plan. During a pandemic influenza outbreak. the NI.\1S twill be used
to coordinate the response.
Due to the prolonged nature of a pandemic influenza event. the Cin• of Hopkins Pandemic
Influenza Appendix/Supplement utilizes the pandemic phases defined by the World Health
Organization (WHO) in order to facilitate coordinated planning and response.
The United States will use the global pandemic phases as defined by the WHO and as
determined by the secretary of HHS. In actual practice. the distinction between the Various
phases of a pandemic due to influenza may be blurred or shift in a matter of hours. which
underscore the need for flexibility. Recognizing that distinctions between the phases may be
unclear, the WHO proposes classification based on assessment of risk and on a range of
scientific and epidemiological data.
\N HO Pandemic Phases
Interpandemic period
No new influenza Virus subtypes have been detected in humans. An influenza
virus subtype that has caused human infection may be present in animals. If
present in animals, the risk of human infection or disease is considered to be
low.
Phase 2I No new influenza Virus subtypes have been detected in humans. However, a
circulating animal influenza Virus subtype poses a substantial risk of human
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Revision: 2013
disease.
Note: The distinction between phase I and phase 2 is based on the risk of human infection or disease
resulting from circulating strains in animals. This distinction is based on various factors and their relative
importance according to current scientific knowledge. Relevant factors may include pathogenicity in
animals and humans; occurrence in domesticated animals and livestock or only in wildlife; whether the
virus is enzootic or epizootic, geographically localized or widespread; and/or other scientific parameters.
alert period
Phase 3 Human infection(s) with a new subtype, but no human -to -human spread or, at
most, rare instances of spread to a close contact.
Phase 4 Small cluster(s) with limited human -to -human transmission, but spread is
highly localized, suggesting that the virus is not well adapted to humans.
Phase 5 Larger cluster(s) but human -to -human spread still localized, suggesting that the
virus is becoming increasingly better adapted to humans, but may not yet be
fully transmissible (substantial pandemic risk).
Pandemic
L
Phase 6
Note: The distinction between phases 3, 4, and 5 is based on an assessment of
the risk of a pandemic. Various factors and their relative importance according
to current scientific knowledge may be considered. Factors may include rate of
transmission, geographical location and spread, severity of illness, presence of
genes from human strains (if derived from an animal strain), and/or other
scientific parameters.
Pandemic: increased and sustained transmission in general population.
Planning Assumptions
For planning purposes, the worst-case scenario for a pandemic is projected. The response to the pandemic
will be adjusted if the situation does not fully warrant worst-case scenario projections. .
General Preparedness
The City of Hopkins will use the National Incident Management System (NIMS) as a basis for
supporting, responding to, and managing plan response activities.
1. Events may:
a. Occur at any time.
b. Require significant communications and information sharing across jurisdictions and between
the public and private sectors.
c. Involve multiple geographic areas.
d. Impact critical infrastructures.
e. Overwhelm the capabilities of local and tribal governments.
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f Require short -notice asset coordination and response timelines.
g. Require prolonged. sustained incident management operations and support activities.
2. The City of Hopkins has planned and prepared for health emergencies locally and regionally
under the guidance and direction of the MDH.
3. During any health emergency. the MDH district office response teams \\ill work as liaisons Nyith
LPH, communicating local health needs to the MDH.
Pandemic Specific Preparedness
1. Pandemic events:
a. Will have worldwide impact.
b. Generally occur everywhere at the same time.
c. Exceed the capacity of all existing support systems.
d. Impact everyone inyolyed. including responders.
2. Emergency response systems will not be able to assist all individuals during a pandemic event.
3. Pre -pandemic event preparedness is essential for a successful response.
4. Assistance from outside organizations vyill be limited if the outbreak is natiomyide.
5. Up to 30 percent of the workforce will be too sick to conic to work at some point during the
pandemic. Rates of absenteeism will likely be driven to 40 percent during the peak weeks of a
community outbreak. Lower rates of absenteeism will occur during the weeks before and after a
pandemic when employees may stay home to care for ill family members or out of fear of
infection at work.
6. Up to 2 percent of the 30 percent who have fallen ill may die and will m embelin mortuary and
burial services. Local planning for surge capacity will be needed.
7. Critical functions will have been identified and staff will have been cross -trained to maintain
critical functions like law enforcement. fire. EMS, jails, water systems. sewer systems, electric
utilities, etc. If cross training isn't an option due to licensure. mcmorandums OfUnderstanding
will be in place with individuals jurisdictions with the same certification.
8. Isolation and quarantine of individuals will be established as needed by the MDH and \\ ill be
implemented by local units of government.
9. The use of quarantine as a tool for containment of pandemic influenza will be time limited (early
in the pandemic).
10. Hospitals and clinics will be oyer\ahelmed by the amount of individuals requiring care.
11. Medical standards of care for the public may be adjusted.
12. Facilities will be identified that could be used as temporary hospitals.
13. Families will need to assume responsibility for the care of family members (w ith mild to
moderate pandemic influenza) in their homes due to a limited availability of hospital beds.
14. Closing schools and daycare centers in the area may have a significant impact on the availability
of the workforce.
15. Employers will consider "working from home" options. moving to shifts for population density,
reduction, and providing electronic methods for staff to access work systems from offsite during
an outbreak.
16. Employers will consider that just -in -time manufacturing and transporting %\ ill limit the
availability of supplies.
17. Employers will identify how many staff would be needed to maintain essential functions and will
develop a personal protective equipment (PPE) plan.
18. Workplaces will identify how much \accine and/or antiviral medication they will need to obtain
if available.
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EMERGENCY OPERATIONS PLAN
Annex O
Pandemic Flu
Revision: 2013
19. Employers will review sick leave policies and make a determination as to the use of sick leave for
employees that may want to stay home to care for people that are not dependents.
20. Employers will evaluate whether or not non -ill employees can be ordered to come to work.
21. Employers will evaluate and implement procedures (e.g., shifts, spacing, PPE) to protect
employees from increased exposure risk while still maintaining critical services.
22. Employers will encourage sick employees to stay home.
23. Administrative rule waivers will have been developed and alternate service delivery systems
identified for critical services.
Local Public Health (LPH) Preparedness
1. During a pandemic, LPH will be a primary conduit of information and resources from the MDH
to individuals, families, communities, and systems at the local level.
2. LPH roles will vary greatly across the state during a pandemic. This will be due to the vastly
different capacities and capabilities at the local level.
3. LPH will be the local technical expert on pandemic influenza in coordination with local hospitals
and clinics.
4. LPH will work with local emergency management and other public and private organizations to
institute community-based infection control and disease containment measures.
5. LPH, in an event of a pandemic, will coordinate the delivery of services (with support from the
MDH) for those individuals or groups placed in isolation and quarantine.
6. Based on the Essential LPH Activities Framework, the Communicable Disease Prevention and
Control (DP&C) Common Activities Framework, and the CDC Public Health Preparedness and
Response Grant, LPH services across the state will include, at a minimum:
a. Providing pandemic influenza information at an awareness level to the public, partners,
and stakeholders.
b. Supporting coordinated surveillance with the MDH within the general guidelines of the
DP&C Common Activities Framework.
c. Providing leadership at the local level through existing LPH emergency advisory
committees.
d. Maintaining current essential personnel lists by county and city.
e. Planning and carrying out mass dispensing of vaccines and/or other medical supplies to:
i. Essential personnel. Note: Determination of essential personnel priority groups
will be event dependent and driven by federal and state guidelines.
ii. General public.
iii. Special populations (e.g., non-English speakers, the hard of hearing).
6. LPH will write a pandemic influenza appendix to their local emergency operations plans.
7. LPH will help counties/cities in revising their Emergency Operations Plans (EOP) for pandemic
influenza and in exercising those plans.
8. LPH will coordinate either directly or through the local emergency operations center (EOC) the
following services:
a. Fever/flu clinics
b. Home/institutional healthcare for special populations
c. Hospital and clinic assistance and support
d. Mortuary services
e. Off-site care facilities assistance and support
f. Planning of continuity of operations of critical local infrastructure
g. Recruitment and training of volunteers
0-10
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex O
Pandemic Flu
Re\ inion: 2013
Local Public health Pandemic Influenza functions
The table below lists functions L/ll) amc \\ ill perform during an influenza pandemic: hoN\ e\ er. this is
not an all-inclusive list. This is because key topics are addressed in detail in i.HD Xame All Hazard
Response Plan.
Please note that many of the functions initiated in the beginning periods kill continue in the subsequent
periods.
Interpandemic period (phases 1 and 2)
No new influenza rirus subtypes hate been detected in humans.
• HAN notification \\ill be tested quarterly.
• HAN lists will be updated as needed.
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• A 24-hour, seen -day -a -\\eek notification plan to notify local officials ill be developed
by the City of'Hopkins P10.
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• Volunteer notification kill be de\ eloped.
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• City ofHopkins will vv ork \v ith MDH epidemiology staff to conduct routine influenza
surveillance through reporting from sentinel sites, schools. and long-term care facilities in
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order to monitor for disease.
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• Plan for isolation and quarantine (IQ) including developing protocols for monitoring the
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health status of indk iduals and identify isolation facilities for people echo cannot be
isolated at home.
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• Identify locations for quarantine of people echo cannot be quarantined at home and also
-2:1.r_
have plans to provide monitoring (if City ol'Hopkins has elected to do so). essential
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services and mental health services for individuals in IQ.
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Not Applicable
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0-11
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex O
Pandemic Flu
� y
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Not Applicable
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• Work with local hospitals to encourage off-site care coordination and surge capacity
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planning.
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• Maintain infrastructure of rapid allocation and distribution of critical pharmaceuticals and
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supplies through drills.
• Regularly review and refine seasonal influenza planning and response.
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F.
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Not Applicable
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• City of Hopkins mortuaries will be notified of the Pandemic Influenza plan and City of
e
Hopkins mortuary capacity determined.
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• Stockpile PPE's.
UQ
0-12
City of Hopkins
EMERGENCY OPERATIONS PLAN
Annex O
Pandemic Flu
Revision: 2013
_ • City of Hopkins em ironmental public health staff x% ill learn NIMS and participate on the
A s PFCC.
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0-13
City of Hopkins Annex O
EMERGENCY OPERATIONS PLAN Pandemic Flu
Revision: 2013
Pandemic alert period (phase 3, 4, and 5)
Human infection(s) with a new subtype, but the virus is not easily transmittable via human -to -human
spread.
Note: Prior to stage 5, if necessary, the MDH will request the opening of the SEOC by HSEM.
• Provide appropriate information to the public regarding what to expect during a pandemic,
omeasures
that may be used to control a pandemic, the rationale for control measures, the
limitations of control measures, and how to prepare for a possible pandemic.
•U
• Disseminate messages from MDH to healthcare organizations, essential personnel,
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volunteers and the public.
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• Train volunteers on possible roles during a pandemic.
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• Continue routine influenza surveillance.
• Inform MDH IDEPC of any reports of unusual, novel or Al.
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• Manage (with MDH) the close contacts of cases or suspect cases through monitoring or
quarantine.
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• Give feedback to MDH on effectiveness of isolation and quarantine in preventing disease
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spread.
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• Work with City of Hopkins Emergency Management to plan for community level disease
containment.
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• Disseminate infection control training materials for healthcare workers, public safety
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personnel, and other partners.
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• Follow infection control guidance for mass dispensing locations, LPH, public safety
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personnel, and for the care of suspect Al patients in the home setting.
• Disseminate recommendations for PPE.
f0 N
U N
N
Not Applicable
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105V
City of Hopkins Annex O
EMERGENCY OPERATIONS PLAN Pandemic Flu
Rei ision: 201
0-15
•
Work with local health care to pro\ ide a coordinated role for Minnesota Responds
ae
Medical Reser\e Corps volunteers.
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•
Expand emergency response planning to include children, schools, long-term care
facilities, home care agencies. and other special populations.
•
Follow priority group recommendations for anti\ iral and accination administration.
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•
Work with MDH to educate pro\ iders on priority group frame cork.
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y
I
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Not Applicable
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0
Not Applicable
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•
Determine locations of and develop plans for temporary morgue processing centers and
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temporary cemeteries in Cit' of 'Hopkins.
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•
Collect and store stockpiled supplies for mortuary use.
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•
City/County or L111) Name Environmental health staff (EHS) continue to work on the
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PFCC.
•
EBS will assist kith care of the deceased, I and Q. and off-site care facilities and the
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health and safety of all types of sites.
75
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0-15
City of Hopkins Annex O
EMERGENCY OPERATIONS PLAN Pandemic Flu
Revision: 2013
Pandemic period (phase 6) `
Ihunan-to-human
contact. Pandemic: increased and sustained transmission in the general population.
•
Continue consistency of messages disseminated by MDH, hotline staff, and external
partners.
•
Continue to provide information to the public regarding what to expect, the rationale for
o
and anticipated effectiveness of control measures, and possible self-help activities.
•
Disseminate messages and information regarding influenza symptoms, limiting of contact
with ill persons, respiratory hygiene and other infection control measures, and home care
8
of the ill.
U•
Provide appropriate information to health care facilities, external partners and the public
regarding use of antiviral and vaccines, isolation and quarantine, and community
containment measures, in response to events that trigger initiation or cessation of these
measures.
•
Conduct school-based, long-term care, and case -based surveillance as long as it is
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feasible.
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Assist MDH with work -site surveillance to measure community -wide impact, and
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mortality surveillance to measure disease severity.
•
Assist with mortality surveillance.
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•
Implement isolation of people who have influenza -like illness and consider quarantine in
special circumstances (e.g., locality where there is community transmission of disease)
a
under the direction of MDH.
A•
Work with emergency management to carry out recommendations for social distancing
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and infection control strategies.
7
•
Work with emergency management to implement cancellation of public events, closure of
U
schools and other facilities, snow days and other disease containment measures guided by
othe
epidemiology of the pandemic virus under the direction of MDH.
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•
Disseminate training materials for healthcare workers and others, as needed.
e
•
Distribute additional infection control guidance for off-site care facilities and other
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settings, as needed.
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•
Maintain two-way communication with MDH, clinicians, ICPs, and others about infection
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control issues.
12
•
Ensure that hotline/warm line staff (if available in City/County or LHD Name) is informed
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of current infection control recommendations.
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U d
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Not Applicable
U"
0-16
City of Hopkins Annex O
EMERGENCY OPERATIONS PLAN Pandemic Flu
Rei inion: 2013
on
• Assist the healthcare system in patient care coordination.
• Assist with staffing needs of the healthcare system ith olunteer health professionals
(MRMRC).
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N
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• Continue efficient and appropriate accination. if a\ ailable.
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• Provide consistent. standardized media messages to facilitate public understanding of
opriority
groups and \ accine and anti\ iral usage and allocation.
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Not Applicable
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Not Applicable
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• Assist MDH with local training of: I
• Medical examitiers" corotiers
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• Morticians
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• Health care facilities
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• National Guard
• Volunteers
• EHS will continue to assist with care of the deceased. IQ. off site care facilities. and the
health and safety of all types of sites.
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