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CR 2013-095 Resolution for Appointment of Election Judges for the City and School District General Election on November 5, 2013< fee - September 17, 2013 Council Report 2013-095 RESOLUTION FOR APPOINTMENT OF ELECTION JUDGES FOR THE CITY AND SCHOOL DISTRICT GENERAL ELECTION ON NOVEMBER 5, 2013 Proposed Action Staff recommends adoption of the following motion: Adopt Resolution No. 2013-057 appointive Election Judges for the City and School District General Election on November 5, 2013. Overview MN Statute 20413.21, Subd.2 provides that election judges for precincts shall be appointed by the governing body of the municipality and the appointments be made at least 25 days before the election at which the election judges will serve. Election judges are assigned to precincts based on availability, party balance and the number required for each location. Election judges without affiliation to a major political party are also allowed to serve but are not allowed to perform certain tasks at the precinct. The resolution contains the names of those who indicated a willingness and ability to serve as an election judge, and appointment by the Council will allow the judges to serve at the 2013 Election. The City of Hopkins and other Hennepin County municipalities will be using a new vote tabulator machine, the DS200TM' for the 2013 City and School District Election. The basic voting process will remain the same, with voters completing a paper ballot to insert into the vote tabulator. However, advanced digital scan technology and improved voter features in the updated voting equipment will enhance the voting process. Please see the attached summary description of the new voting equipment. In Hennepin County, each city is responsible for training their election judges. To accommodate this, two 2.5 hour paid training sessions are scheduled for the election judges, in addition to an additional 1 hour training sessions for Chair and Co -Chair judges. Election expenses for the judges are included in the adopted 2013 budget. Election judge hourly pay is as follows: $9.50 Election judges, $10.00 for Co -Chair judges and $10.50 for Chair judges. Supporting Information Resolution No. 2013-057 Appointing Election Judges for 2013 New 2013 Updated Voting Equipment Kristine A. Luedke, City Clerk Financial Impact: $ Budgeted: Y/N Y Source: Related Documents (CIP, ERP, etc.): Council Report 2013-095 Page 2 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013-057 RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2013 CITY AND SCHOOL DISTRICT GENERAL ELECTION ON NOVEMBER 5, 2013 WHEREAS, the General Election will be held on November 5, 2013; and WHEREAS, as authorized by Minnesota Election Statute 204B.21 subd. 2, election judges for precincts shall be appointed by the governing body of the municipality no later than 25 days before the election; and THEREFORE BE IT RESOLVED, by the Hopkins City Council that the individuals named in Exhibit A, and on file in the office of the City Clerk hereby are appointed to serve as election judges and absentee ballot board judges for the 2013 General Election; and BE IT FURTHER RESOLVED, the Hopkins City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minnesota Statute 204B.21, subd 2 under the direction of the Hennepin County Acting Election Manager to serve as members of the Hopkins Absentee Ballot Board; and BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. Adopted by the City Council of the City of Hopkins this 17`x' day of September, 2013. Eugene J. Maxwell, Mayor ATTEST: Kristine A. Luedke, City Clerk Council Report 2013-095 Page 3 Resolution No. 2013-057 Appointed 2013 Election Judges First name Last name Romaine Bechir Patricia Bell Carolyn Brown Gl dewell Burdick Sharon Cizek Joan DeCosse Sheila Doran Carol Dunn Lisa Foland Carole Frane Patrick Gambill -Read Esmeralda Gua'ardo Patrick Guire Rhiannon Hinckley Peter Hirsch Tom Jenny Judy Johnson Allan Johnson Barbara Kan First name Last name Janine Keller Axel Kornfuehrer Terri Kruger Mark Kuhl Steve Lewis Andrew Marlow Jocelyn Merz Gary Newhouse Constance Olson Betty Schumack Shirley -Mary Timothy Sneer Daniel Stover Dorothy Swanber Norman Tei en John Underdahl Myra Underdahl Joan Vesovich Gladys Walcker Exhibit A Absentee Ballot Board Judges First name Last name Jane Ale Deb Dahlheimer Vick Granite Rich Hill Jocelyn Merz Che ll Sanderson Shannon Smith Debbie Sperling Pat Weigel Council Report 2013-095 Page 4 NEW 2013 UPDATED VOTING EQUIPMENT Introduction Hopkins and other Hennepin County voters will see a new vote tabulator machine when casting a ballot in the 2013 Municipal and School District Elections. The basic voting process will remain the same with voters completing a paper ballot to insert into the vote tabulator. However, advanced digital scan technology and improved voter features in the updated voting equipment will enhance the voting process. Reasons for new equipment purchase The current optical scan vote tabulator equipment has performed well since 1999. Voting equipment has a projected useful life expectancy and is now at the point that it must be replaced, just like other computer or mechanical equipment. Significant improvements in optical scan and tabulation technology have been achieved since 1990's. Hennepin County, cities, leases Hennepin County purchased the voting equipment, and cities will enter into a lease agreement for use, storage and maintenance of the equipment. This continues the long standing partnership and collaboration between Hennepin County that provides cost savings and consistency in election administration for the 47 cities in the county. Type of equipment and background of company Hennepin County issued a Request for Proposals (RFP) for the new voting equipment. After reviewing the vendor proposals, Elections Systems & Software (ES&S) was awarded the contract with Hennepin County to provide voting systems and equipment for polling places and absentee voting. ES&S' DS20OTM combines a paper-based balloting system with the flexibility and efficiency of a digital environment. The DS20OTM is an intelligent, advanced, integrated system, featuring the most advanced patented digital image technology. Its features include: • 12 -inch LCD touch screen improves voter communication and supports multiple languages. • Modem: After the polls close, transmits votes directly from the polling place. • Flexible: Processes a variety of ballot sizes and designs, from 11" to 19". • Convenient: Lightweight, compact, and easy to set up and use in the polling place. • Smart: Uses Intelligent Mark Recognition technology to determine what dictates a mark for a candidate. • Fully complaint usability, accessibility, and security enhancements with the 2005 Voluntary Voting Systems Guidelines. • Independence and privacy is guaranteed for people with special needs by accepting a ballot from the AutoMark (assistive voting equipment). • Internal battery pack provides reliable and sustained power in the event of a power outage. Equipment Demonstrations will be available at the City Clerk's Office in Hopkins, 1010 1St Street during regular business hours beginning in September 2013 Education for voters will include demonstrations, information in the City newsletter, City website, and instruction by the Head Election Judges at each polling place.