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CR 2013-109 Adopt Assessment Roll for 2014 Street and Utility Improvements City Project 2013-10City of Hopkins October 15, 2013 ADOPT ASSESSMENT ROLL 2014 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2013-10 Proposed Action Council Report 2013-109 Staff recommends the following motion: "Move that Council adopt Resolution 2013-066, Resolution Adopting Assessment Roll, 2014 Street and Utility Improvements, City Project 2013-10." This action continues an assessable project for street improvements. Overview Assessment calculations were prepared based on the final cost estimate prepared by WSB and Associates, Inc. At its September 3, 2013 meeting, the Hopkins City Council ordered the preparation of the assessment roll for the project. At that same meeting, the Council ordered an assessment hearing for the project to be held October 15, 2013. This assessment hearing sets in motion levying of assessments against benefiting properties. A public hearing notice has been published and mailed, along with an assessment statement to every affected property owner. As of this writing, no written objections contesting the proposed assessments have been submitted. Written objections to Council must be submitted no later than the hearing date. Staff is recommending Adoption of the Assessment Roll following the public hearing. Primary Issues to Consider ■ Appeal procedure ■ Appeals Received Supporting Information ■ Affidavit of mailing Notice of assessment hearing 4�� ohn R. Bradford, P.E., City Engineer ■ Project costs and assessments ■ Project schedule ■ Assessment Roll & Notification Letters ■ Resolutions 2013-066 Financial Impact: $750,000 Budgeted: Y/N Yes Source: Special Assessments, PIR, and Utility funds _Related Documents (CIP, ERP, etc.): CIP, Feasibilit�Report Notes: E:\Council Reports\2013\CR2013-109 Adopt Assessments 2014 Recon.doc Council Report 2013-109 Page 2 ANALYSIS OF ISSUES • Appeal procedure: Property owners are given the opportunity to approach Council with their objections to the proposed assessments during the public hearing. Standard forms for written objections have been available at City Hall and need to be submitted no later than the hearing date. • Appeals Received: No appeals have been received as of the writing of this report. • Project costs and assessments: Based on the Final Cost Estimate, 25% overhead costs (engineering, admin, legal), and a 15% construction contingency the total estimated project cost is $750,000. The assessable amount is calculated based on 70% of the assessable roadway costs but not more than the assessment cap of $78.98 per front foot for residential properties. The total amount to be assessed for street improvements on this project is $125,341.26. Water and sewer service assessment average $1,100 and $1,200 each respectively. We will be able to lower this amount after the project is bid to reflect the actual cost. All totaled, $153,616.98 is being assessed to benefitting properties. Staff recommends applying an annual interest rate to the assessments that is 2% above the total interest cost of the bonds sold to finance the project. Staff also recommends adopting a 15 year term for the assessment as discussed at previous Council Meetings. The following table shows the anticipated assessment rates (not including water and sewer services): The following is a breakdown summary of the funding for the project: Assessments $153,617. PIR 243,383. Utility Funds 353,000. Total $750,000. Final Assessment Assessment Rate CAP Rate (Residential) Residential $124/LF - $76.68/LF $141 /LF The following is a breakdown summary of the funding for the project: Assessments $153,617. PIR 243,383. Utility Funds 353,000. Total $750,000. Council Report 2013-109 Page 3 • Schedule Order Assessment Hearing Assessment Hearing County Bid Letting Begin Construction Construction Complete (local project) Construction Complete (Shady Oak Road) September 3, 2013 October 15, 2013 March 2014 May 2014 October 2014 November 2015 AFFIDAVIT OF MAILING ASSESSMENT HEARING NOTICE STATE OF MINNESOTA ) SS. COUNCIL OF HOPKINS ) Kristine A. Luedke, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On September 27, 2013, acting on behalf of the said city, I caused to be deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of public hearing for the 2014 Street and Utility Improvement Project, City Project No. 2013-10, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. A�k 4 ook - Signature Subscribed and sworn to before me this 27th day of September, 2013. tary Public W�=ELA=UCIARZERZot81.2ote CITY OF HOPKINS 1010 1" Street S, Hopkins, MN 55343 Hennepin County, Minnesota NOTICE OF HEARING ON PROPOSED ASSESSMENT 2014 STREET AND UTILITY IMPROVEMENTS PROJECT CITY PROJECT NO. 2013-10 PIDNO» OWNER -1» <<OWNER_2» <STREET» <<CITYSTATE» <<ZIP» RE: PID #<<PIDNO» - «PROPERTY ADDRESS», HOPKINS, MN WN] UM Notice is hereby given that the City Council of the City of Hopkins, Minnesota will meet in the City Council Chambers, Hopkins City Hall, 1010 1St Street South, at 7:30 p.m., Tuesday, October 15, 2013 to pass upon the proposed assessment for the improvement on: 21St Avenue North — from Shady Oak Road (CSAR 61) to 1St Street North; and West Park Road — from 2nd Street North to Wyndham Hill Drive. Improvements proposed along 21 st Avenue North and West Park Road include roadway reconstruction and concrete curb and gutter replacement. These improvements consist of bituminous pavement replacement and subgrade corrections. • Cul-de-sac construction at the intersection of 21 st Avenue North and 1 st Street • Cul-de-sac construction at the intersection of West Park Road and Wyndham Hill Drive • Installation of the cul-de-sacs to the north will eliminate access to Shady Oak Road (CSAR 61) to the west and maintain access to the residential roads to the east • Both cul-de-sacs will provide additional parking with access to the trail located along Shady Oak Road (CSAH 61) • Proposed utility improvements on 21st Avenue North and West Park Road include some replacements of the sanitary sewer, water main and services to the City right-of-way pursuant to Minnesota Statutes, Section 429.011 to 429.111. Following the hearing, the Council will decide whether any adjustments in the roll are necessary. Adoption by the City Council of the proposed assessment may occur at the hearing. The following is the area to be assessed: Plat Name Sec Twy Rna O/O Suffix West Park Addition 23 117 22 13 0014-0018 West Park Addition 23 117 22 13 0020 West Park Addition 23 117 22 13 0034-0038 Registered Land Survey No 0413 23 117 22 41 0001-0009 The proposed assessment is on file for public inspection at the office of the City Clerk. Written or oral objections will be considered at the hearing. The total project amount of the proposed assessment is $153,616.98. The first installment will appear on the 2015 tax statement and shall include interest at the rate of 2 percentage points above the true interest cost of the bonds sold for this project per annum from June 1, 2014 until December 31, 2015. Assessments shall be payable in annual installments over a period of 15 years. If a property owner pays the full assessment on his or her property prior to November 30, 2014, interest due on that payment would be calculated to the date of payment. If such payment is made after November 30, 2014, interest will be charged to December 31, 2015. If a property owner pays his assessment in full from January 1, 2014 to June 30, 2014, no interest will be charged. Such payment should be made to the Assessment Clerk at Hopkins City Hall, 1010 1" Street S, Hopkins, Minnesota 55343. Partial prepayment of the assessment in excess of 25 percent of the total assessment has been authorized by ordinance. A partial prepayment can only be made prior to November 30, 2014 with interest accrued to the payment date, except that no interest shall be charged on the partial payment if such partial payment is made by June 30, 2014. You may appeal any assessment to the District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or the City Clerk within 30 days after the adoption of the assessment roll and filing such notice with the Clerk of District Court within ten (10) days after service upon the Mayor or City Clerk. No such appeal as to the amount of an assessment as to a specific parcel of land may be made unless the owner has either filed a signed written objection to that assessment with the City Clerk prior to the hearing or has presented the written objection to the presiding officer at the hearing. Under provisions of Minnesota Statutes Section 435.193 to 435.195 and Hopkins Ordinances 703.01 to 703.05 the City may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. When a deferment of the special assessment has been granted and is terminated for any reason provided in that law and Ordinance, all amounts accumulated plus applicable interest become due. The procedures to apply for such deferment are available from the Assessment Clerk. Kristine A. Luedke, City Clerk Dated: September 26, 2013 Publish: Hopkins Sun Sailor September 26, 2013 Page 3 CITY OF HOPKINS PROJECT 2013-10 STREET AND UTILITY IMPROVEMENTS PROJECT STATEMENT OF ASSESSMENT PID #<<PIDNO» - «PROPERTY ADDRESS», HOPKINS, MN OWNER_1» <<OWNER_2» «STREET» CITYSTATE» <<ZIP» The amount to be assessed against your property listed above is: STREET ASSESSMENT = $<<STREET_ASSESSMENT» SANITARY SEWER REPLACEMENT = $«SANITARY SERVICE » WATER SERVICE REPLACEMENT = $<<WATERSERVICE» TOTAL ASSESSMENT = $<<FINAL ASSESSMENT» Your assessment can be paid without interest until June 30, 2014. If you wish, a partial payment of at least 25% of the total assessment can be made to the City of Hopkins as authorized by ordinance. Interest charges will apply on any full or partial payments made after June 30, 2014. Please contact the Assessment Clerk at 952-548-6310 for the interest calculation on payments made after June 30, 2014. To avoid interest for subsequent years, the total assessment must be made to the City of Hopkins prior to November 30, 2014. Any balance remaining will be certified to Hennepin County for collection beginning with the 2015 property taxes. THIS IS THE ONLY NOTICE YOU WILL RECEIVE FOR THIS ASSESSMENT. YOU WILL NOT BE BILLED OR NOTIFIED ANY FURTHER. FOR INFORMATION ABOUT THE CITY COUNCIL'S DECISION ON THIS ASSESSMENT, CALL THE ASSESSMENT CLERK 952-548- 6310. Payments can be sent to: City of Hopkins, Attn: Special Assessment Clerk, 1010 1St Street S, Hopkins, MN 55343. (NOTE: When requesting information or corresponding about this statement, please refer to PID #<<PIDNO». Questions can be directed to the Special Assessment Clerk at 952-548-6310.) 2311722410001 eng PAULINE R MARCH 51 21ST AVE N HOPKINS, MN 55343 2311722410004 eng BENJAMIN CHARLES CYR BAC TAX SERVICES CORP ATTN: TAX DEPT MS SV -24 SIMI VALLEY, CA 93063 2311722410007 eng FRANCES M HATTEN 21 21ST AVE N HOPKINS, MN 55343 2311722130014 eng COUNTY OF HENNEPIN 1600 PRAIRIE DR MEDINA, MN 55340 2311722130017 eng 10 ANNE C CHRISTMAN 218 PARK RD W HOPKINS, MN 55343 2311722130038 eng NORMAN HENDRICKSON BARBARA HENDRICKSON 249 PARK RD W HOPKINS, MN 55343 2311722130034 eng DAWN ZAREMBA 209 PARK RD W HOPKINS, MN 55343 2311722410002 eng DAVID W THOMSON SHELLY E THOMSON 45 21ST AVE N HOPKINS, MN 55343 2311722410005 eng DUSTIN J WINTERS 29 21ST AVE N HOPKINS, MN 55343 2311722410008 eng DONALD R CLOW PATRICIA A. CLOW 15 21ST AVE N HOPKINS, MN 55343 2311722130015 eng MARY R NICKOLAUS 236 PARK RD W HOPKINS, MN 55343 2311722130018 eng TIMOTHY D PIEHAL 210 PARK RD W HOPKINS, MN 55343 2311722130037 eng DOUGLAS BROWN BARBARA BROWN 235 PARK RD W HOPKINS, MN 55343 2311722130035 eng JEFFREY A MOCK STEPHANIE A AMAN 201 PARK RD W HOPKINS, MN 55343 2311722410003 eng COREY J LEYELL SABRINNA S STANLEY 41 21ST AVE N HOPKINS, MN 55343 2311722410006 eng JOHN SHIRLEY 25 21ST AVE N HOPKINS, MN 55343 2311722410009 eng WARRICK G LACKNER 11 21ST AVE N HOPKINS, MN 55343 2311722130016 eng JOHN F STECH HARRIET K STECH 226 PARK RD W HOPKINS, MN 55343 2311722130020 eng ALLEN FORREST JILL FORREST 202 PARK RD W HOPKINS, MN 55343 2311722130036 eng SCOTT A WARYAN SANDRA J WARYAN 225 PARK RD W HOPKINS, MN 55343 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013-066 RESOLUTION ADOPTING ASSESSMENT ROLL 2014 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2013-10 WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvement of 2014 Street and Utility Improvement Project, as described in the files of the City Clerk as Project 2013-10. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hopkins, Minnesota: Such proposed assessment, as may be amended and a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or after the first Monday in January 2015, and shall bear interest at a rate 2 percent higher than the true interest "net interest' rate of the bonds that are issued for the project per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from June 1, 2014, until December 31, 2014. To each subsequent installment when due shall be added interest from one year on all unpaid installments. 3. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits non -abutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 429.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. E:\Resolutions\2013\R2013-066 Adopt Assessment Roll 2014 Recon.docx 5. The clerk shall forthwith transmit a certified duplicate of the assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Hopkins, Minnesota, this 15`h day of October 2013. Eugene J. 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