CR 2013-106 Approval of the 2014 City Council Meeting Scheduleaso
.sr—
for
November 19, 2013
Approval of the 2014 City Council
Meeting Calendar
Proposed Action
Council Report 2013-106
Staff recommends adoption of the following motion: Move to Approve the 2014 City Council
Meeting Schedule.
Overview
It has been customary since 1998 for the City Council to adopt prior to or at the first meeting of the
year its meeting calendar for the upcoming year. This is good practice since there are invariably
several conflicts during the year where normal meeting dale and times need to be adjusted.
Staff has reviewed the potential conflicts and has outlined the proposed changes for 2014 meeting
dates and times within this report
Primary Issues to Consider
• Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and attempts to
address as many potential conflicts as possible; there are times where a special meeting my need to
be scheduled during the course of the year.
Supporting Documents
• Proposed 2014 City Council Meeting Calendar.
Mike Mornson, City Manager
Financial Impact: $ N/A Budgeted: Y/N N/A Source:
Related Documents (CIP, ERP, etc.):
Notes:
Page 2
Meeting Analysis:
The Council will be meeting in regular sessions on the first and third Tuesday of each month at 7:00
pm. The Council also meets for work sessions on the second Tuesdays of the month at 6:30 pm. I
would like the council to consider the following:
• The Precinct Caucuses is being held on Tuesday February 4th therefore, the first council
meeting in February is Monday, February 3rd and the State of the City will be on Wednesday,
February 5th.
• The State of the City will be Wednesday, February 5th at the Hopkins Center for the Arts —
Jaycees Studio. All months in 2014 will have three meetings except for April which is
scheduled to have four.
• The July Work Session will be the 4th Tuesday, July 22nd instead of the second Tuesday, July
8th.
• August 5th meeting moved to August 4th because of National Night Out.
• City Council meeting on Monday, November 3rd instead of Tuesday, November 4th due to
Election Day.
City Council Schedule - 2014
Wednesday
January
1
2014
New Year's Day Holiday
City Hall Closed
Tuesday
January
7
2014
HRA Meeting
7:00 PM
Tuesday
January
7
2014
City Council Meeting
7:05 PM
Tuesday
January
14
2014
City Council Work Session
6:30 PM
Monday
January
20
2014
Martin Luther King Day
City Hall Closed
Tuesday
January
21
2014
City Council Meeting
7:00 PM
Monday
January
2014
Park Board - Council Chambers
6:30 PM
Tuesday
January
28
2014
Zoning & Planning Commission
6:30 PM
Monday
February
3
2014
HRA Meeting
7:00 PM
Monday
February
3
2014
City Council Meeting
7:05 PM
Tuesday
February
4
2014
Precinct Caucuses
Wednesday
February
5
2014
STATE OF THE CITY
5:00 PM
Tuesday
February
11
2014
City Council Work Session
6:30 PM
Monday
February
17
2014
President's Day
City Hall Closed
Tuesday
February
18
2014
City Council Meeting
7:00 PM
Monday
February
2014
Park Board - Council Chamber:;
6:30 PM
Tuesday
February
25
2014
Zoning & Planning Commission
6:30 PM
Tuesday
March
4
2014
HRA Meeting
7:00 PM
Tuesday
March
4
2014
City Council Meeting
7:05 PM
Tuesday
March
11
2014
City Council Work Session
6:30 PM
vionday
2014
Park Board - Council Chamber-
6:30 PM
Tuesday
March
18
2014
City Council Meeting
7:00 PM
Tuesday
March
25
2014
Zoning & Planning Commission
6:30 PM
Tuesday
April
1
2014
HRA Meeting
7:00 PM
Tuesday
April
1
2014
City Council Meeting
7:05 PM
Tuesday
Aril
8
2014
City Council Work Session
6:30 PM
Monday
April
21
2014
Park Board - Council Chamber::
6:30 PM
Tuesday
Aril
15
2014
City Council Meeting
7:00 PM
Tuesday
April
22
2014
City Council Work Session
6:30 PM
Tuesday
April
29
2014
Zoning & Planning Commission
6:30 PM
City
Council
Schedule - 2014
Tuesday
May
6
2014
HRA Meeting
7:00 PM
Tuesday
May
6
2014
City Council Meeting
7:05 PM
Tuesday
May
13
2014
City Council Work Session
6:30 PM
Tuesday
May
20
2014
City Council Meeting
7:00 PM
Molft'-'�
2014
Park Board - Council Chambers
6:30 PM
Monday
May
26
2014
Memorial Day
City Hall Closed
Tuesday
May
27
2014
Zoning & Planning Commission
6:30 PM
Tuesday
June
3
2014
HRA Meeting
7:00 PM
Tuesday
June
3
2014
City Council Meeting
7:05 PM
Tuesday
June
10
2014
City Council Work Session
6:30 PM
"londav
2014
and - Council Chamber,
6:30 PM
Tuesday
June
17
2014
City Council Meeting
7:00 PM
Tuesday
June
24
2014
Zoning & Planning Commission
6:30 PM
Tuesday
July
1
2014
HRA Meeting
7:00 PM
Tuesday
July
1
2014
City Council Meeting
7:05 PM
Friday
July
4
2014
Independence Day Holiday
City Hall Closed
Tuesday
July
8
2014
City Council Work Session
6:30 PM
Tuesday
July
15
2014
City Council Meeting
7:05 PM
✓londay
2014
Park Board - Council Chambers
x:30 PM
Tuesday
July
22
2014
City Council Work Session
6:30 PM
Tuesday
July
30
2014
Zoning & Planning Commission
6:30 PM
Monday
August
4
2014
HRA Meeting
7:00 PM
Monday
August
4
2014
City Council Meeting
7:05 PM
Tuesday
August
5
2014
National Night Out
Tuesday
August
12
2014
Primary
Wednesday
August
13
2014
City Council Work Session
Monday
August
1E
2014
Park Board - Council Chamber-
6:30 PM
Tuesday
August
19
2014
City Council Meeting
7:00 PM
Tuesday
August
26
2014
Zoning & Planning Commission
6:30 PM
City
Council
Schedule - 2014
Monday
September
1
2014
Labor Day
City Hall Closed
Tuesday
September
2
2014
HRA Meeting
7:00 PM
Tuesday
September
2
2014
City Council Meeting
7:05 PM
Tuesday
September
9
2014
City Council Work Session
6:30 PM
Monday
eptembe
2014
Park Board - Council Chambers
Tuesda
September
16
2014
City Council Meeting
7:00 PM
Tuesday
September
30
2014
Zoning & Planning Commission
6:30 PM
Tuesday
October
7
2014
HRA Meeting
7:00 PM
Tuesday
October
7
2014
City Council Meeting
7:05 PM
Tuesday
October
14
2014
City Council Work Session
6:30 PM
Tuesday
October
21
2014
City Council Meeting
7:00 PM
Monday
>ctober
2014
Park Board - Council Chambers
6:30 PM
Tuesday
October
28
2014
Zoning & Planning Commission
6:30 PM
Monday
November
3
2014
HRA Meeting
7:00 PM
Monday
November
3
2014
City Council Meeting
7:05 PM
Tuesday
November
4
2014
Election Day
Tuesday
November
11
2014
Veteran's Da "Holiday"
City Hall Closed
Monday
November
10
2014
City Council Work Session
6:30 PM
Monday
November
2014
Park Board - Council Chambers
6:30 PM
Tuesday
November
18
2014
City Council Meeting
7:00 PM
Tuesday
November
26
2014
Zoning & Planning Commission
6:30 PM
Thursday
November
28
2014
Thanksgiving Day
City Hall Closed
Friday
November
29
2014
Thanksgiving Friday
City Hall Closed
Tuesday
December
2
2014
HRA Meeting
7:00 PM
Tuesday
December
2
2014
City Council Meeting
7:05 PM
Tuesday
December
9
2014
City Council Work Session
6:30 PM
Monday
December
1f
2014
Park Board - Council Chambers
6:30 PM
Tuesday
December
23
2014
City Council Meeting
7:00 PM
Wednesday
December
24
2014
Holiday
City Hall Closed
Thursday
December
25
2014
Holiday
City Hall Closed
Thursday
December
30
2014
Zoning & Planning Commission
6:30 PM