CR 2013-119 Approve Engineering Agreement - 2014 Hobby Acres Street Improvements-44M
City of Hopkins
November 19, 2013 Council Report 2013-119
Approve Engineering Agreement
2014 Hobby Acres Street Improvements
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2013-073, Resolution Approving Engineering_Agreement, 2014 Hobbes
Street Improvements.
Overview
The Hobby Acres neighborhood is experiencing significant pavement degradation. We
consulted with American Engineering Testing, Inc. who took core samples and analyzed
them. They found that the degradation is taking place in the upper 2 to 3 %2 inches of
pavement and was likely caused by too little oil in the asphalt when it was placed.
Because the asphalt is not thick enough to support a 3" deep mill, we are recommending
that we reclaim the asphalt, mix it with the underlying gravel and pave a new asphalt
section on top.
This level of work would typically trigger an assessment project, but because the
pavement is deteriorating due to poor construction and properties were assessed for the
original work, we do not believe assessing the neighborhood is advisable.
Additional work with this project is storm sewer needed to fix a drainage issue on 13a'
Avenue North south of 3'd Street North. During heavy rainfall, water overtops the
western curb on 13a` Ave and has flooded a basement. Additionally, trail repaving at
Hopkins Crossroad is also included.
Also included the proposal is the design of the Zion Lutheran/Burnes Park Parking area.
As we discussed previously, the City is providing engineering and stormwater treatment
and Zion Lutheran is paying for the paving and striping of this lot.
Bolton & Menk, Inc. has provided a proposal for the design and construction services for
a fee of $161,842.
Supporting Information
• Project location map
• Bolton & Menk, Inc. Proposal
• Resolution 2013-073
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-.E., Ci Engineer
Financial Impact: $ 161,842 Budgeted: Y/N Y Source: Utility Funds, PIR Funds Related
Documents (CIP, ERP, etc.): 2014-2018 CIP
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• BO I_TON & M F== N K
Consulting Engineers & Surveyors
It 12224 Nicollet Avenue • Burnsville, MN 55337
Phone (952) 890-0509 • Fax (952) 890-8065
www.bolton-menk.com
November 8, 2013
Mr. John Bradford, P.E., City Engineer
City of Hopkins
1010 1s` Street South
Hopkins, MN 55343
RE: Proposal for Professional Engineering Services
2014 Street & Utility Improvements — Design and Construction Services
City of Hopkins, Minnesota
Dear Mr. Bradford:
1 NC 1,1
We are pleased to offer you our proposal for professional engineering services for the design and
construction of the City of Hopkins' 2014 Street & Utility Improvements, including rehabilitation of the
pavement in the Hobby Acres neighborhood, reconstruction of a local trail, and improvements to drainage
conditions on 13'h Avenue N. Also to be included in this project, but previously authorized under separate
proposal, are improvements to the shared parking lot at Zion Lutheran Church. This proposal is based on
our discussions with you over the past several months.
This proposal has been prepared in the form of our standard agreement. Upon your review and approval
of this agreement, please print and sign two (2) copies of the agreement, and return them both to our
office. I will return a fully executed copy to you.
Thank you for allowing Bolton & Menk, Inc. to continue to be of service to you and the City of Hopkins.
We appreciate our ongoing relationship with Hopkins and look forward to another successful project with
the City. As you review this proposal, if you have any questions or would like to discuss any of its details,
please do not hesitate to call me.
Sincerely,
BOLTON & MENK, INC.
Marcus A. Thomas, P.E.
Principal Engineer
Enclosures
Mike J. Waltman, P.E.
Project Manager
MPROPOSALSViopkinsVHopkins 2014 Hobby Acres & TrailiBradford 2013-11-08.doc
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
AGREEMENT FOR PROFESSIONAL SERVICES
FINAL DESIGN AND CONSTRUCTION PHASE SERVICES
2014 STREET & UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
This Agreement, made this 8th day of November, 2013, by and between CITY OF HOPKINS, 1010 1st
Street South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC.,
12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with 2014 STREET &
UTILITY IMPROVEMENTS — FINAL DESIGN AND CONSTRUCTION PHASE SERVICES and
whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described
in Exhibit I or as described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public and
private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 1 of 9
F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance
counseling services as may be required for completion of the consultant services described in this
agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to
perform laboratory and material testing services, and soil investigation that can be justified for the
proper design and construction of the project. The CONSULTANT shall assist the CLIENT in
selecting a testing company. Payment for testing services shall be made directly to the testing
company by the CLIENT and is not part of this Agreement.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 2 of 9
SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Classification
Hourly Rates
Sr. Project Manager — Sr. Principal Engineer/Surveyor
$120 -198/1 -lour
Sr. Project Manager — Principal Engineer/Surveyor
$100-160/Hour
Project Manager
$110-170/Hour
Project/Design Engineer/Planner
$60 -135/1 -lour
Licensed Surveyor
$70-135/Hour
Project Surveyor
$60 -100/1 -lour
Specialist (Nat. Resources; GIS; Traffic; Other)
$70-120/Hour
Senior Technician (Inc. Survey)
$70-145/Hour
Technician (Inc. Survey)
$50-90/Hour
Administrative Support & Clerical
$35-80/Hour
GPS/Robotic Survey Equipment
No Charge
CAD/Computer Usage
No Charge
Routine Photo Copying/Reproduction
No Charge
Routine Office Supplies
No Charge
Field Supplies/Survey Stakes & Equipment
No Charge
Mileage
No Charge
No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the
cost of this equipment is included in the rates for Survey Technicians.
2.. Total estimated cost for the services itemized under Section I.A (Basic Fee) is $161,842.00.
Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT
FEES tables.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee
(not -to -exceed 10%) for the following Direct Expenses when incurred in the performance of the
work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services.
b. CLIENT approved outside professional and technical services.
C. Outside reproduction and reprographic charges.
d. Expendable field supplies and special field equipment rental.
e. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section III.A.1.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 3 of 9
SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the Consultant's profession currently
practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require Additional
Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation
at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any
Additional Services, prior to furnishing such additional services. The CLIENT may request an
estimate of additional cost from the CONSULTANT, and upon receipt of the request, the
CONSULTANT shall furnish such, prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and
employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall CLIENT
be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any
loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation)
arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S
employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for
consequential, incidental, indirect, special, or punitive damages.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action
in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S
services under this Agreement are being performed solely for the CLIENT'S benefit, and no other
entity shall have any claim against the CONSULTANT because of this Agreement or the
performance or nonperformance of services provided hereunder. The CLIENT agrees to include a
provision in all contracts with contractors and other entities involved in this project to carry out the
intent of the paragraph.
D. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability
insurance coverage insuring CONSULTANT against claims for bodily injury, death or property
damage arising out of CONSULTANT'S general business activities (including automobile use).
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 4 of 9
The liability insurance policy shall provide coverage for each occurrence in the minimum amount
of $1,000,000.
During the period of design and construction of the project, the CONSULTANT also agrees to
maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring
CONSULTANT against damages for legal liability arising from an error, omission or negligent act
in the performance of professional services required by this agreement, providing that such
coverage is reasonably available at commercially affordable premiums. For purposes of this
agreement, "reasonably available" and "commercially affordable" shall mean that more than half of
the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain
coverage. The professional liability insurance policy shall provide coverage for each occurrence in
the amount of $1,000,000 and annual aggregate of $1,000,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance,
showing evidence of required coverages.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, schedules or procedures of construction selected by the contractor or the
safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies
(also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable by this
AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all
electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged
to be an internal working document for the CONSULTANT'S purposes solely and any such
information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of
the CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic/digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include any license
of software or other systems necessary to read, use or reproduce the information. It is the
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 5 of 9
responsibility of the CLIENT to verify compatibility with its system and long-term stability of
media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from
third party use or any adaptation or distribution of electronic/digital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by
this AGREEMENT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all common law,
statutory and other reserved rights including the copyright. CLIENT may make and retain copies
for information and reference in connection with the use and occupancy of the Project by CLIENT
and others; however, such documents are not intended or represented to be suitable for reuse by
CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or
any other entity without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all
claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to
be agreed upon by CLIENT and CONSULTANT.
I. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of two years or such other explicitly
identified completion period, after which time the Agreement may be extended upon mutual
agreement of both parties.
PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty
days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent
(1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any
unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT
may, without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT, suspend services and withhold project deliverables due under this
Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and
charges.
K. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by either party
upon seven (7) days written notice.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 6 of 9
In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of
amounts due and owing including payment for services performed or furnished to the date and time
of termination, computed in accordance with Section III of this Agreement.
L. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract,
and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or
resulting from award or making of this Agreement.
M. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants
and vendors are treated without regard to their race, religion, sex, color, national origin, disability,
age, sexual orientation, marital status, public assistance status or any other characteristic protected
by federal, state or local law.
N. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
O. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall fust be submitted to mediation utilizing the Minnesota District Court Rule 114
Roster. Disputes not resolved by mediation shall then be submitted to arbitration in accordance
with provisions of the Construction Industry Arbitration Rules of the American Arbitration
Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution
process governing all contractors, sub -contractors, suppliers, consultants, and fabricators concerned
with this project.
P. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement
will survive the completion of all services of the CONSULTANT under this Agreement or the
termination of this Agreement for any reason.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 7 of 9
Q. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 8 of 9
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: Cit, of f Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc.
Marcus A. Thomas, P.E., BMI Office Manager
Date
Date
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 9 of 9
EXHIBIT I
FINAL DESIGN, CONSTRUCTION OBSERVATION, ADMINISTRATION & STAKING
2014 STREET & UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
A. BASIC SERVICES
In 2014, the City of Hopkins intends to make infrastructure improvements and rehabilitations at
several locations throughout the City.
The City has designated the following Hobby Acres Neighborhood streets for rehabilitation in
2014:
■ Wayside Road, from 5`h Avenue N to its easterly limit
E Farmdale Road, from W Farmdale Road to its easterly limit
■ Sweet Briar Lane, from Wayside Road to its northerly limit
■ Althea Lane, from E Farmdale Road to Wayside Road
■ Hazel Lane, from E Farmdale Road to its northerly limit
■ Hollyhock Lane, from E Farmdale Road to Wayside Road
The City has also requested a proposal for engineering services for reconstruction of an existing
bituminous trail from 7"' Street N to Hopkins Crossroad, behind the City's Water Treatment
Plant.
Finally, the City has also requested an analysis of its storm sewer system serving the intersection
of 13`h Avenue N and 3'd Street N and the block to the south of this intersection.
Detailed tasks associated with the work are itemized in the attached Detailed Work Plan and are
described as follows:
Task 1: Public Engagement & Project Development
Bolton & Menk will assist in informing the property owners in Hobby Acres by preparing and
distributing a questionnaire. Responses will be reviewed for consideration in the design of
improvements. After preparing preliminary figures, additional feedback from the public will be
received at a public open house with property owners invited.
Significant efforts for project development and public engagement in the Hobby Acres pavement
rehabilitation area and along the area of the reconstructed trail are not anticipated. We propose to
conduct one joint meeting in an open house format to allow the residents in close proximity to
those projects an opportunity to receive project information.
Task 2: Final Design, Preparation of Plans & Specifications
Final plans and specifications will be completed in compliance with the City of Hopkins'
Engineering Guidelines. Design of the 2014 Hobby Acres Improvements will be completed
based on available planimetric data and aerial photography. Roadway and utility improvement
construction plans will be prepared in CAD, illustrating plan views of the street rehabilitation
improvements. The need for cross sections and profile views are not anticipated. Required
construction details will be included in the final plan set.
City of Hopkins November 8, 2013
T16.106858
The reconstructed trail will be designed to replace the trail in its existing location. Given the tight
proximity of other structures, including retaining wall, fencing, and buildings, major grade
changes and new retaining walls are not anticipated. Also, while opportunities for more
significant landscaping may be available at the easterly end of the trail in the park, we anticipate
limited landscaping components above and beyond the typical planting of new and replacement
trees.
Analysis of the storm sewer system to address drainage issues alongl3th Avenue N will also be
completed. This analysis will be based upon Citywide storm sewer mapping and elevation data
provided by the City, aerial photography from Hennepin County by way of the City, LiDAR
topographic data from the MnDNR, and topographic survey data along the 13`s Avenue N
corridor collected by Bolton & Menk. The existing storm sewer system will be modeled in
AutoDesk Storm & Sanitary Analysis, formerly known as StormNET. This model will be utilized
to identify existing issues with system and to consider two options for improvement:
1) Directing more water to Maetzold Field for temporary storage
2) Enlarging the existing storm sewer main on 3'd Street N to the east.
Upon completion of the modeled alternatives, findings and recommendations for improvements
will be documented in a memorandum and presented to City staff at a meeting.
Bolton & Menk will prepare final plans detailing proposed improvements based on the City's
direction after staff has had an opportunity to review Bolton & Menk's recommendations. For the
purposes estimating costs of this proposal, however, we assume improvements to the storm sewer
system will require installation of a new storm sewer main along 13`x` Avenue N between the
regional trail and P Street N. To complete this work, a topographic survey is proposed to
identify existing conditions including pavement elevations, existing utility locations, critical
home corners, lowest opening elevations on critical properties subject to flooding under current
conditions, and critical swales/ground elevations allowing overflow of stormwater from the
roadway into the isolated low point between 13th Avenue N and 14`" Avenue N, south of Yd Street
N. Elevations describing this isolated low point, which serves reportedly serves as a drainage
basin during storm events, are proposed to be collected from the aforementioned LiDAR data.
Final plans will include plan and profile views of the proposed street and utility improvements
along 13`x' Avenue N. Roadway cross sections will also be produced.
Special Provisions and construction cost estimates will also be prepared. Final plans will be
submitted for review and comment by private utility owners and a required coordination meeting
with these entities will be held. Required permit applications will be identified and completed.
The project will be advertised, bids will be taken, and recommendation will be made to accept or
reject bids. Meetings included during final design include one meeting with City Staff and two
City Council meetings for final plan presentation and award of construction bids.
Task 3: Construction Services
Construction Staking
Construction staking needs for the Hobby Acres project area are not anticipated. For the trail
replacement, construction staking will be provided for the edge of the new bituminous trail.
Construction staking of proposed storm sewer improvements along 13`h Avenue N will also be
provided.
City of Hopkins November 8, 2013
T 16.106858 2
Construction Observation and Administration
Full time construction observation is proposed for both project areas. Duties of the Construction
Observer will include attendance at the pre -construction meeting and all construction -related
meetings, service as a liaison between the City and the contractor, review of the completed work
to determine if the project is in general conformance with the plans and specifications, review of
all materials testing, maintenance of construction documentation, and communication with
affected property owners, as necessary, to address their construction -related concerns and issues.
Administration duties include a pre -construction meeting, weekly project meetings, review of
shop drawings, and preparation of pay estimates. Observation and administration services will be
completed on an hourly basis.
The project fee estimate is based upon a 10 -week construction schedule in 2014. Estimated
weekly time spent for observation and administration is 50 hrs/wk and 15 hrs/wk, respectively.
Record Drawings
Record drawings detailing the completed improvements as recorded by the construction observer
and the City of Hopkins' contractor will be completed and furnished to the City in hard copy and
electronic format.
B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall be considered
not part of the Contract Services and may be authorized by the CLIENT as additional services.
Additional Services consist of those services which are not generally considered to be Contract
Services; or exceed the requirements of the Contract Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of the
project contractor. Additional services may consist of the following:
1. All other services not specifically identified in Section A.
City of Hopkins November 8, 2013
T16.106858
DETAILED WORK PLAN
ESTIMATED PERSON-IIOURS
2014 STREEI' & UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
F'l'I�(,3 i'F.I,)I'hti5il�-FIf I: RI".:.
PROJECT FEES
2014 STREET & UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
JJENT
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NSULTANT:
CITY OF HOPKINS. MINNESOTA
2014 STREET & UTILITY IMPROVEMENTS
BOLTON& INC.
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$145.00
$102.00
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5428.00
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$0.00
$37fi00
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51.068.
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52140.00
5aW
50.00
5376.
5130.
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50.00
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$3
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$2.521.1
53,626.
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$1.501.
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53.600.
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$4,280.00
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53,6011.
$I L280.00
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53.760.
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56.2211.
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5320.W
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$856.00
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5752.00
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53.208.
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5000
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5856.00
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$0.01
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$0.00
52,136.
SUBTOTAL FEES: TASK
$5440.00
S21.401LW
$6AM90
$10.MN
$17
$4AW.N
$580.0
$1,428.0
$4.6".W
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3.1
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$4.964.
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$0.
545,000.
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55.120.00
$16.050.
$0.00
$0.601
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$0.00
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3.4
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50.00
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$720.
50.
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5816.00
$4.200.00
15,]76.
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S6..W
564200
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SO.W
S6.W
56.682
SUBTOTAL FEES: TASK3
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$17,976.00
511..
533.280.
00.00
$1.001.011
SO.W
f916.W
$492W.00
586,112
TOTALFEES
$15,200.00 $41516.00
$6.600.00
$63360.00 $17,672.00
$S,R50.M1
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$2,2+1.0(1
SR,A20.00
$161,842.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2013-073
RESOLUTION APPROVING ENGINEERING AGREEMENT
2014 HOBBY ACRES STREET IMPROVEMENTS
WHEREAS, the all or portions of the following streets are in need of reclamation:
Farmdale Road, Wayside Road, Campbell Road, Althea Lane, Hazel Lane, and Hollyhock Lane;
and
WHEREAS, drainage improvements are needed on 13th Avenue North; and
WHEREAS, the trail at Hopkins Crossroads is in poor condition; and
WHEREAS, the Zion Lutheran Church parking lot is in need of reconstruction and is
also used by the community for Burnes Park;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the proposed improvements be referred to the firm Bolton & Menk, Inc. for
study, design, final plan preparation and construction services. And that the City Engineer is
hereby authorized and directed to execute the proposal contained in the council report.
Adopted by the City Council of the City of Hopkins, Minnesota, this 19th day of November,
2013.
Eugene J. Maxwell, Mayor
ATTEST:
Kristine Luedke, City Clerk