CR 2014-002 Designate the Official Newspaper for 2014January 7, 2014
DESIGNATE THE OFFICIAL
NEWSPAPER FOR 2014
Council Report 2014-002
Staff recommends approval of the following motion: Move to designate the Hopkins Sun -Sailor
as the 2014 Official Newspaper for the City of Hopkins.
Overview
MN Statute 331A.02 and City Charter section 12.01 requires that the City Council designate the
official newspaper for the year at the first regular Council Meeting of the year. The official
newspaper is the newspaper that publishes the legal notices for the City.
Primary Issues to Consider
The City received a bid from the Hopkins/Minnetonka Sun -Sailor for the legal newspaper
designation for the City.
The following rate structure for legal notices would be effective January 1, 2014:
First insertion: $10.64 per column inch
Subsequent insertions: $ 5.72 per column inch
Characters per inch: 320
Lines per inch: 9
Beginning in January, the legal notices will be published in 7 point type. This change is being
made to standardize and improve the legibility of the legal notices. The improvement was taken
into consideration for calculating the 2014 rates which represents a 5% increase over last year.
All published legal notice will be posted on the Sun -Sailor website at no additional charge.
This item is budgeted in all departments.
Alternatives:
1. Designate the Sun Sailor as the official newspaper for Hopkins.
2. Designate another newspaper as the official newspaper for Hopkins.
Staff recommends alternative one.
Supporting Information
• Letter from Sun Media
�gf� Y't.us�-"rill + ` • �'i,�.�aCf �-i.•
Kristine A. Luedke, City Clerk
Financial Impact: $ Budgeted: Y/N Y Source:
Related Documents (CIP, ERP, etc.):
Notes:
- MMA
MEDIA
December 2012
City of Hopkins
City Council
1010 First Street South
Hopkins, MN 55343
Dear City Council Members:
The Hopkins/Minnetonka Sun -Sailor would like to be considered for designation as the legal
newspaper for the City of Hopkins for the upcoming year.
A benefit to publishing your legal notices in the Sun -Sailor is the free home delivery we provide.
Weekly home delivery of the Sun -Sailor results in the most convenient and timely method of
distributing legal notices to area residents. Because Sun Newspapers provides the best source for
community news, your legal notices have the greatest chance of being seen and read if published in
the Sun -Sailor newspaper.
All published legal notices are posted on our website, sallor.mnsun.com, at no additional charge.
This enhancement to the local news coverage already available on our website will broaden the
readership of your legal notices.
The rate structure for legal notices effective the first of the year is as follows:
First insertion: $12.99 per column inch
Subsequent insertions: $6.99 per column inch
Lines per inch: 11
Two notarized Affidavits of Publication will be provided for each published legal notice. The Sun -Sailor
is published every Thursday. The submission deadline is 2:00 p.m. on Thursday for publication the
following Thursday. The email address to submit legal notices to is sunlegals@ecm-ine.com.
If you require more information to help you make your decision, please contact Lisa Smith in our
Legal Notice Department at 952-392-6829. Thank you for considering the Sun -Sailor for legal
newspaper designation for the City of Hopkins. We appreciate the opportunity to serve the needs of
your community.
Sincerely,
ECEIVE
Jeff Coolman DEC 18 2012
General Manager
BY:
10917 Valley View Ruad, Eden Prairie, MN 55344 • 952-392-6829 • sailor.mnsun,com