CR 2014-006 Approve Engineering Services Agreement - Preliminar Design - 8th Ave South & SWLRT Downtown Station PlazaGITY OF
January 15, 2014 "" o P K I N S Council Report 2014-006
Approve Engineering Services Agreement— Preliminary Design — 8th Ave S & SWLRT
Downtown Station Plaza
Proposed Action
Staff recommends adoption of the following motion: Move that Council approve the selection of
Bolton & Menk, Inc. for preliminary design of 8th Ave S improvements and the SWLRT
Downtown Station plaza and authorize the City Manager to execute the professional services
agreement in the amount of $140,728.00.
Overview
City staff would like to contract with Bolton & Menk to prepare preliminary design for the 8th Ave
S (ARTery) corridor between Mainstreet and Excelsior Boulevard and the downtown LRT
station community plaza area. The culmination of this work will be a feasibility report of
proposed improvements that will incorporate and be informed by the ARTery community
visioning and concept plan development, additional public input during this design effort, traffic
movement analyses, Municipal State Aid guidelines and potential land use changes. The
feasibility report will include information on all public input received, street geometries and
improvements, streetscape elements, utility work, pedestrian improvements, ARTery
components, funding sources, potential assessable costs and future maintenance
requirements. Upon approval of the feasibility report, it will be the basis for the preparation of
final design/construction documents for the corridor improvements. The majority of this
preliminary design work will be paid for via a $125,000 grant received for this work. The
projected project schedule is to complete the feasibility report in September 2014.
Primary Issues to Consider
• Scope of the preliminary design work
Supporting Information
• Bolton & Menk proposed agreement for professional services
0 'Lo- -. 11
Steven J. Stadler, Public Works Director
Financial Impact: $140,728. Budgeted: Yes Source: Grant funds, stormwater utility
fund
Related Documents (CIP, ERP, etc.):
Notes:
Council Report 2014-006
Page 2
Primary Issues to Consider
• Scope of the preliminary design work:
• Develop two concept layouts for the 8th Ave S corridor: one including routing
of traffic using one-way corridors on 8th and 9th Aves between Mainstreet and
15t St S; and the second to retain two-way traffic on both avenues.
• Traffic data collection. and analysis regarding new corridor layouts and traffic
needs
• An analysis to determine the viability of roadway network changes associated
with removing the connection of 2nd St S to 8th Ave S.
• Develop two preliminary layouts for the plaza area adjacent to the SWLRT
Downtown station platform.
• Investigate the opportunity for regional stormwater treatment with the goal to
facilitate 8th Ave S corridor/CBD redevelopment.
• Conduct four preliminary design phase public meetings.
• Produce a 3D sketch up model to help facilitate understanding of the
proposed improvements.
• . BCS L.T'ON 8, NA P= N K ,
Consulting Engineers & Surveyors
" 12224 NicolletAvonue - Burnsville, MN 55337
Pliono (952) 890-0509 • Fax (952) 890-8065
www.bolton-menk.com
January 15, 2014
Mr. Steve Stadler, P.E., Public Works Director
City of Hopkins
1010 1' Street South
Hopkins, MN 55343
1 NG.,
RE: Proposal for Professional Engineering Services
The ARTery, 2"4 Street S Access Modifications, & SWLRT Plaza — Preliminary Design Services
City of Hopkins, Minnesota
Dear Mr. Stadler:
We are pleased to offer you our proposal for professional engineering services for preliminary design for
the above referenced project. This proposal is based on our discussions with you over the past four
months with you and Mr. Bradford, and our resulting understanding of the project.
We are excited about the $660,900 grant award the City received for Mainstreet through the HSIP
funding application. As these improvements are developed through the design of the Mainstreet project,
we recommend separating the two projects to eliminate the federal aid documentation and reporting
burden on the City for The ARTery area improvements. We have developed both proposals in tandem,
however, in acknowledgement of their inherent geographic, aesthetic, and traffic network relationships. It
is our intent to guide the City through development of both, highly significant projects on similar time
frames to retain proper context and understanding to all project elements.
This proposal has been prepared in the form of our standard agreement. Upon your review and approval
of this agreement, please print and sign two (2) copies of the agreement, and return them both to our
office. I will return a fully executed copy to you.
Thank you for allowing Bolton & Menk, Inc. to continue to be of service to you and the City of Hopkins
on this project. We share the City's excitement toward connecting the future SWLRT Station to the
Downtown with a modern and tasteful corridor. Of course, we also appreciate our ongoing relationship
with Hopkins and look forward to another successful project with the City. As you review this proposal, if
you have any questions or would like to discuss any of its details, please do not hesitate to call me.
Sincerely,
BOLTON & MENK, INC.
urx> T
Marcus A. Thomas, P.E.
Principal Engineer
Enclosures
Mike J. Waltman, P.E.
Project Manager
NAPROPOSALMHopkinA th Ave S & 2nd St S 102613'.Stadler 2014-01-15.doc
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
AGREEMENT FOR PROFESSIONAL SERVICES
PRELIMINARY DESIGN FOR
TIIE ARTcry IMPROVEMENTS ALONG 8Tu AVENUE S, 2 ND STREET S. & THE SWLRT
PLAZA
CITY OF HOPKINS, MINNESOTA
This Agreement, made this 15th day of January 2014, by and between CITY OF HOPKINS, 1010151
Street South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC.,
12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with PRELIMINARY
DESIGN FOR THE ARTery IMPROVEMENTS ALONG 8Trr AVENUE S, 2ND STREET S, & THE
SWLRT PLAZA and whereas the CONSULTANT agrees to furnish the various professional services
required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described
in Exhibit I or as described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section Ill of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public and
private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
Public Standard Agreement (2004 Form) VER. 6/22/2006
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transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance
counseling services as may be required for completion of the consultant services described in this
agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to
perform laboratory and material testing services, and soil investigation that can be justified for the
proper design and construction of the project. The CONSULTANT shall assist the CLIENT in
selecting a testing company. Payment for testing services shall be made directly to the testing
company by the CLIENT and is not part of this Agreement.
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SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Classification
Hourly Rates,
Sr. Project Manager— Sr. Principal Engineer/Surveyor
$140-198/Hour
Sr. Project Manager — Principal Engineer/Surveyor
$118-166/Hour
Project Manager
$100-150/Hour
Project/Design Engineer/Planner
$64-144/Hour
Licensed Surveyor
$76-140/Hour
Project Surveyor
$60-110/Hour
Specialist (Nat. Resources; GIS; Traffic; Other)
$70-130/Hour
Senior Technician (Inc. Surveys)
$70-145/Hour
Technician (Inc. Survey)
$54-98/Hour
Administrative Support & Clerical
$35-84/Hour
GPS/Robotic Survey Equipment
No Charge
CAD/Computer Usage
No Charge
Routine Photo Copying/Reproduction
No Charge
Routine Office Supplies
No Charge
Field Supplies/Survey Stakes & Equipment
No Charge
Mileage
No Charge
'No separate charges will be made for GPS or robotic total stations on Bolton & Menk,
Inc. survey assignments; the
cost of this equipment is included in the rates for Survey Technicians.
2. Total estimated cost for the services itemized under Section I.A (Basic Fee) is $140,728.00.
Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT
FEES tables.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee
(not -to -exceed 10%) for the following Direct Expenses when incurred in the performance of the
work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services.
b. CLIENT approved outside professional and technical services.
C. Outside reproduction and reprographic charges.
d. Expendable field supplies and special field equipment rental.
e. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section LB will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section III.A.1.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates.
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SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the Consultant's profession currently
practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require Additional
Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation
at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any
Additional Services, prior to furnishing such additional services. The CLIENT may request an
estimate of additional cost from the CONSULTANT, and upon receipt of the request, the
CONSULTANT shall furnish such, prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and
employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall CLIENT
be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any
loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation)
arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S
employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for
consequential, incidental, indirect, special, or punitive damages.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action
in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S
services under this Agreement are being performed solely for the CLIENT'S benefit, and no other
entity shall have any claim against the CONSULTANT because of this Agreement or the
performance or nonperformance of services provided hereunder. The CLIENT agrees to include a
provision in all contracts with contractors and other entities involved in this project to carry out the
intent of the paragraph.
D. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability
insurance coverage insuring CONSULTANT against claims for bodily injury, death or property
damage arising out of CONSULTANT'S general business activities (including automobile use).
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The liability insurance policy shall provide coverage for each occurrence in the minimum amount
Of $1,000,000.
During the period of design and construction of the project, the CONSULTANT also agrees to
maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring
CONSULTANT against damages for legal liability arising from an error, omission or negligent act
in the performance of professional services required by this agreement, providing that such
coverage is reasonably available at commercially affordable premiums. For purposes of this
agreement, "reasonably available" and "commercially affordable" shall mean that more than half of
the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain
coverage. The professional liability insurance policy shall provide coverage for each occurrence in
the amount of $1,000,000 and annual aggregate of $1,000,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance,
showing evidence of required coverages.
E. - OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, schedules or procedures of construction selected by the contractor or the
safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies
(also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable by this
AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all
electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged
to be an internal working document for the CONSULTANT'S purposes solely and any such
information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of
the CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic/digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include any license
of software or other systems necessary to read, use or reproduce the information. It is the
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responsibility of the CLIENT to verify compatibility with its system and long-term stability of
media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from
third party use or any adaptation or distribution of electronieldigital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by
this AGREEMENT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all common law,
statutory and other reserved rights including the copyright. CLIENT may make and retain copies
for information and reference in connection with the use and occupancy of the Project by CLIENT
and others; however, such documents are not intended or represented to be suitable for reuse by
CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or
any other entity without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all
claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to
be agreed upon by CLIENT and CONSULTANT.
I. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period .of two years or such other explicitly
identified completion period, after which time the Agreement may be extended upon mutual
agreement of both parties.
J. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty
days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent
(1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any
unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT
may, without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT, suspend services and withhold project deliverables due under this
Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and
charges.
K. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by either party
upon seven (7) days written notice.
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In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of
amounts due and owing including payment for services performed or furnished to the date and time
of termination, computed in accordance with Section III of this Agreement.
L. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract,
and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or
resulting from award or making of this Agreement.
M. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants
and vendors are treated without regard to their race, religion, sex, color, national origin, disability,
age, sexual orientation, marital status, public assistance status or any other characteristic protected
by federal, state or local law.
N. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
O. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall fust be submitted to mediation utilizing the Minnesota District Court Rule 114
Roster. Disputes not resolved by mediation shall then be submitted to arbitration in accordance
with provisions of the Construction Industry Arbitration Rules of the American Arbitration
Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution
process governing all contractors, sub -contractors, suppliers, consultants, and fabricators concerned
with this project.
P. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement
will survive the completion of all services of the CONSULTANT under this Agreement or the
termination of this Agreement for any reason.
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Q. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
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SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: City of Hopkins. Minnesota CONSULTANT: Bolton & Menk, Inc.
Marcus A. Thomas, P.E., BMI Office Manager
Date
Date
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EXHIBIT I
PRELIMINARY DESIGN SERVICES FOR:
8TH AVENUE SOUTH: "THE ARTery" CORRIDOR IMPROVEMENTS
2°d STREET SOUTH ACCESS MODIFICATION IMPROVEMENTS
SWLRT PLAZA AREA IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
A. BACKGROUND & UNDERSTANDING
8u' Avenue S — "The ARTery" & SWLRT Hoyidtis Station Plaza
The City of Hopkins desires to create a plan and design for a vibrant, interactive, "pedestrian
seductive" 8th Avenue South, between the proposed Hopkins SWLRT station and historic
downtown Hopkins. In May, 2012 the City received a $50,000 Local Implementation Capacity
(LIC) grant fund from the Metropolitan Council's Corridors of Opportunity program to assist in
the development of this corridor. Now a year later, the City of Hopkins was able to secure another
grant to finalize design of The ARTery. The grant secured in 2013 is for $125,000 for design of
the 8'h Avenue S — "The ARTery" — corridor improvements.
In 2012 and 2013 the City of Hopkins worked with a consultant team to commence with the first
two phases of the project's development — community visioning and concept plan development.
The process included a design charette with the community, which was referred to as the Art
Summit. Held in January 2013, the Art Summit brought together 47 residents and business
representatives to create a vision for integrating public art into the experience of the corridor and
to brainstorm around mediums, messages, and placement of art. The function of the Art Summit
was to create the vision for integrating public art into the experience of the corridor while meeting
the underlying goal of encouraging pedestrian movement between the proposed SWLRT station
and Mainstreet. The ARTery is also intended to tie into the Hopkins station by introducing a
plaza area adjacent to the station.
Concept ideas for the corridor as a result of the Art Summit incorporate a combination of
expanded sidewalk space, bicycle track, a narrowed roadway, and potentially a widened space for
integration of art, public entertainment, or patio style seating areas. The bicycle track would serve
as a connection through the downtown area and the City will be partnering with Three Rivers
Park district for its installation. It is anticipated other project funding will come from special
assessments, utility funds, Municipal State Aid (MSA) Construction funds (8'h Ave S is a MSA
Route), and grant opportunities that may arise.
The City has recently further developed the concept ideas, narrowing the focus to two conceptual
options that need to be expanded in more detail.
The ARTery Option I
We understand the first option begins with creatively routing traffic through the use of one way
corridors on 8'h Ave S and 9°' Ave S between I" St S and Mainstreet. Creative design or guidance
at the intersections of 8'h Ave S/l" St S as well as 9'h Ave S/1" St S will be needed to achieve
success. Between 1" St S and Excelsior Blvd, both roadways would retain their two way traffic
status. With the space saved by eliminating a lane of traffic on 8'h and 9'h Avenues, opportunities
for 3 stall parking pockets are also desired.
The development of the Avenues as one ways streets may allow more space for other desired
features stemming from the Art Summit and other coordination. We understand it is desirable to
City of Hopkins January 15, 2014
8'h Avenue South: "The ARTery" Corridor
include either a roadway separated (median or other barrier) two-way cycle track or a more
traditional layout with space for bicycles on each side of the portion of the corridor intended for
motorists. A traditional sidewalk would be considered on the east side of the corridor and a wide,
plaza style paved open space on the west side of the corridor to allow cafd style seating, space for
artistic integration, and potential entertaining/gathering space.
The ARTery Option 2
The second option will propose to retain two way vehicular traffic along both 8d' and 9'h Avenues
but will focus on incorporating similar shared corridor elements of Option 1. Creative design or
guidance at the T4ntersection of 8'h Ave S/1$' St S will still be a desired improvement, however.
Consistent with Option 1, we understand it is desirable to include either a roadway separated
(median or other barrier) two-way cycle track or a more traditional layout with space for bicycles
on each side of the portion of the corridor intended for motorists. A traditional sidewalk would be
considered on the east side of the corridor and a wide, plaza style paved open space on the west
side of the corridor to allow cafe style seating, space for artistic integration, and potential
entertaining/gathering space.
2nd Street South Access Modifications
In addition to enhancing 8d' Avenue S between Mainstreet and Excelsior Blvd, the City also
desires improvements along 2"d Street S between 8'h Ave S and 5"' Ave S. Currently, the land use
along 2"d St S is a mix of residential and commercial development. North of 2"d St S along 6"' and
7'h Avenues is a series of residential properties.
Through development of the ARTery corridor, it is desired to eliminate the connection between
To St S and 8d' Ave S as the intersection of these roadways coupled with the nearby intersection
of 8t° Ave S and Excelsior Blvd produce an ineffective and confusing dynamic for motorists.
With elimination of this access to 2"d St S from 8t" Avenue S, a right-in/right-out access is
proposed to reach 24 St S from Excelsior Blvd.
A conceptual layout of the access location to 2"d St S was produced in August, 2013. To eliminate
traffic (including commercial vehicles reaching and leaving destinations on Mainstreet and 2"d St
S) that may desire to "short cut" on 6'h Ave S and 7`h Ave S, access between 2"d St S and these
two Avenues was proposed to be closed as well. While some residential property owners may
prefer the benefits of eliminating cut through traffic, others may perceive the loss of access to 2" d
St S as too negative an impact.
To quantify the magnitude of these "pros" and "cons," a thorough analysis is needed to determine
the viability of roadway network changes in relation to traffic volumes and traffic operations in
the area. Bolton & Monk will provide this analysis and review any safety implications that may
exist to provide the City with the information needed to make an informed decision on the
proposed changes to the roadway network.
Relation to 2015 Mainstreet Improvements
In 2013 the City applied for and has been recently recommended to receive over $660,000 in
federal funding to upgrade its signal system along Mainstreet among other improvements. To
upgrade these signals, a thorough knowledge and understanding of the full roadway network in
the immediate area is highly valuable to best serve the City's transportation system.
With federal aid monies come additional federal requirements and oversight built into the cost of
the project. As such, it is common for cities to separate specific elements out from federal aid
projects to relieve the necessity of complying with additional federal aid documentation and
reporting requirements which are completed at the City's expense. Bolton & Menk has
City of Hopkins January 15, 2014
8"' Avenue South: "The ARTery" Corridor 2
recommended and agrees with the City's intent to maintain The ARTeiy and 2"d St S
improvements separate from Mainstreet, but acknowledges the value in designing these projects
in tandem to facilitate coordination of the City's transportation network.
Relation to SWLRT Improvements
The SWLRT is currently in the environmental review stage but its alignment through Hopkins at
8d' Avenue S is relatively firm. The Hopkins Station is proposed to be placed on the south side of
Excelsior Boulevard at 8`h Avenue S. In anticipation of the station, the City is interested in
connecting the station area to the proposed ARTery corridor through development of a plaza area.
B. BASIC CONTRACT SERVICES
The City has requested a proposal from Bolton & Menk for completion of Preliminary Design
Phase engineering services.
Task 1: Preliminary Design
During this phase, Bolton & Menk will develop two concept layouts for the 8d' Avenue corridor.
Our approach to this will be multifaceted, requiring a significant amount of public input and
collection of information to achieve the final goal. Our subtasks will include:
1. Collection of topographic survey data and production of an existing conditions drawing
2. 2°d Street South Analysis of Traffic & Impacts
A. Bolton & Menk will determine the current traffic access to the area through the
collection of traffic counts. Counts will be completed to ensure that all
intersections are counted on the same day. This task also includes analyzing
existing conditions. Traffic counts are anticipated to be completed at the
following locations.
■ 24-hour turning movement counts
• 2"d Street S at 7`h Avenue S
• 2' d Street S at 6o' Avenue S
■ 24-hour tube counts
• Westbound Excelsior Avenue between 5'h and 8`h Avenues
B. Access Review: Determine and analyze the potential traffic redistribution due to
access changes along 2nd St S. This will include forecasting the traffic volume
changes at up to four intersections under two alternative scenarios. This also
includes determining the potential traffic change along 6d' and 7t" Avenues.
C. Operations Analysis: The AM and PM peak hour traffic volumes will be
analyzed to determine service levels of the study intersections under each of the
scenarios.
D. Summary of Findings: A brief report and associated graphics will be developed
to document and summarize the results of Vo St S Traffic Analysis items A
through C above.
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8'h Avenue South: "The ARTery" Corridor 3
3. The ARTery Analysis of Traffic, Intersection Configurations, & Impacts
A. Traffic Data Collection: Determine if current traffic volumes are different than
the 2011 traffic counts for the 8* Avenue study through the area by collecting
data at strategic spot locations. Counts will be adjusted to 2013/2014 values
using the new count information to grow the previous counts from 2011. A field
review of the study area will also be conducted to understand and review the
existing conditions. To facilitate consideration of new concepts, traffic counts are
anticipated to be completed at the following locations:
■ 24- hour tube counts
• 9th Avenue S: between ? and 2"d
• 8t' Avenue S: between 0 and Excelsior
• 1" Street S: between 8h and 9'h
B. Traffic forecasts will be developed to understand future traffic needs for the area
and ensure that intersection options will function adequately. This will also
include determining the traffic volume changes at the intersections under one-
way pairs.
C. A traffic operations analysis will also be completed by a Professional
Transportation Operations Engineer. The AM and PM peak hour traffic volumes
will be analyzed to determine service levels of the study intersections under the
different concepts. This includes analysis of signals, unsignalized intersections,
and potentially roundabouts which may be included in the corridor concepts.
D. A brief report and including graphics developed during concept development will
be provided to document and summarize the results of The ARTery traffic
analysis items A through D above. The report will be presented to City staff for
direction on the alternative corridor layouts desired to be developed in detail
through preliminary design of the ARTery.
4. Development of Corridor Alignment & Intersection Alternatives
A. A myriad of arrangements exist for traffic and pedestrian flow through the area.
Intersection concepts will be developed with the goal of assisting the City
determine its desired layout for its pedestrian, bicyclist, and motorist "customers"
using its transportation network. This task includes possible realignments,
roundabouts, free movements, and other median or treatments to effectively
move vehicular traffic and identify impacts of the various methods. Concepts will
indicate concept level right-of-way needs. This initial analysis will review
potential alignments for the corridors, which may include segments of one way
traffic and intersection modifications, in advance of identifying the more detailed
concepts for The ARTery portion of design options.
5. Development of two preliminary layouts for the 8'" Avenue S corridor from Mainstreet to
Excelsior Boulevard
A. The preliminary layouts will include proposed dimensions of lanes, residential
sidewalks, commercial sidewalks, plazas along 8" Ave S for outdoor entertaining
or dining areas, and medians as well as assist in identifying potential property
needs.
City of Hopkins lanuary 15, 2014
e Avenue South: "The ARTery" Corridor 4
B. A primary goal'of preliminary layout development will be to determine the
necessary functionality of the space along 8 Avenue S within which art can be
integrated during a later phase.
C. Development of the layouts will involve identification of the applicable MSA
standards for lane widths and advanced coordination with the MSA Metro Office
to assure the proposed improvements can be constructed with the funding sources
identified.
6. Development of two preliminary layouts for the proposed plaza area adjacent to the
proposed SWLRT Station
A. These layouts mayor may not be directly incorporated into The ARTeiy layouts,
though they will be designed in concert with each other. The preliminary layouts
will extend design concepts from the 8'h Avenue ARTery to the LRT Plaza to
provide additional "canvas" for future integration of public art and complete the
tie between Mainstreet and the new Station.
7. Stormwater Management Alternatives
A. Bolton & Menk will review the City's existing storm sewer infrastructure and
LIDAR topographic data to identify the boundaries of the 8"' Avenue S drainage
catchment. The project team will also identify the area occupied by properties
which have not yet redeveloped to meet Nine Mile Creek Watershed District
(NMCWD) requirements for Stormwater Management.
B. Bolton & Menk will facilitate one meeting with NMCWD representatives to
discuss potential strategies for regional treatment during the preliminary design
phase.
C. Based on NMCWD requirements for redevelopment, Bolton & Menk will
identify concepts for regional stormwater management to serve the 8'h Avenue S
corridor's anticipated redevelopment and storm sewer infrastructure required to
sufficiently route runoff.
8: Coordinating with City Staff: Review of Concepts & Preparation for Public Engagement
A. Bolton & Menk will coordinate a kickoff meeting with City Staff to further
enhance the team's comprehensive understanding of the project background and
discuss the forthcoming preliminary design components.
B. The ARTery corridor configuration options developed in Task 1.3 will be shared
with City Staff following the traffic analysis. At this meeting, Bolton & Menk
will seek guidance from City Staff on the corridor configurations to utilize for the
ARTery preliminary design Iayouts.
C. The preliminary layouts for 81'' Avenue Sand the plaza will be presented to City
Staff at a meeting at City Hall. The project team will facilitate discussion of the
alternative layouts with the intent to build consensus around one of the
alternatives presented or a blend of the preferred characteristics.
City of Hopkins January 15, 2014
8th Avenue South: "The ARTery" Corridor 5
9. Completion of preliminary design for 80' Avenue Sand the plaza based on layout
characteristics preferred by City Staff for one alternative.
A. A preliminary design plan will be produced to add further detail to the chosen
concept plan including:
• Potential locations for artistic integration by others
■ Preliminary streetscape design elements
• Preliminary street and sidewalk lighting schematics
• Preliminary roadway, sidewalk, median, and bicycle facility alignment
and grades
■ Identification of any necessary retaining walls
■ Preliminary stormwater management elements and potential locations
■ A more detailed description of specific property needs to fit the proposed
improvements
B. During completion of the preliminary design, Bolton & Menk will produce a 31)
Sketch Up model to facilitate understanding of the proposed improvements along
8"' Avenue S and at the plaza by the City Council, City Staff, and the public at
large.
10. Preliminary Design Phase Public Meetings
A. Conducting a community wide public engagement meeting for 8'b Avenue S and
the plaza, presenting the preliminary design developed during Task 1.5, and
documenting the public input received in the Feasibility Study.
B. Conducting an open house meedy specific to the property owners directly
adjacent to and impacted by the 8' Avenue S improvements and documenting the
public input received in the Feasibility Study.
C. Conducting an open house meeting specific to the property owners impacted by
the proposed 2"d Street S access modifications and documenting the public input
received in the Feasibility Study.
D. Presenting the Feasibility Study, including the Staff recommended layout and
findings of the public engagement process, to the City Council, and responding to
questions at the assessment hearing.
11. Developing a Feasibility Study and facilitating the necessary process to meet the
requirements of the MN Chapter 429 Special Assessment Process
A. Consistent with past practice in the City of Hopkins, Bolton & Menk will utilize
some City staff assistance for development of the assessment roll
Task 2: Data Collection Services Provided By Others
Certain tasks completed in Task 1 are proposed to be completed with data collected by others. For
the purpose of breaking out efforts separately in the Detailed Work Plan, Task 2 is included.
1. Data Collection for Task 1.2
A. See 1.2.A. in the Task 1 section above.
2. Data Collection for Task 1.3
A. See 1.3.A. in the Task 1 section above.
City of Hopkins January 15, 2014
8'h Avenue South: `Tlie ARTery" Corridor 6
C. ADDITIONAL SERVICES
As a professional design firm experienced in public engagement and project development, Bolton
& Menk understands the scope of improvements to 8'h Avenue S and the LRT Station plaza need
to remain flexible to allow the community to take ownership in the project and assure the
appropriate improvements are designed. To that extent, the intent of this proposal is to best
capture the necessary steps and efforts to achieve the goals of the City and its residents as they are
understood today. Should significant and necessary modifications to the project scope develop
impacting the necessary efforts later in the project's development, we will revisit this proposal
with the City as appropriate to meet its needs. Such modifications to scope may need to include
but are not necessarily limited to:
1. The use of additional external funding sources with additional plan or documentation
requirements or the need for additional permits. Should sources such as Federal Aid, Met
Council grants, or other grant funding be secured, the project administration,
development and plan production processes may require revision.
2. The design of public utility relocation or reconstruction. We understand The ARTery will
be a significant investment for the City of Hopkins in the 8'h Avenue Corridor. As such, it
would be understandable to proactively replace or relocate public utilities as a safeguard
against losses due to future utility failures. Should utility reconstruction or relocation be
necessary, we will update the project scope as necessary to meet the City's needs.
3. The addition of final design as well as construction observation and administration
services.
4. The integration of specific public art features to the roadway design. The general intent of
this proposal is to develop a corridor as a canvas for future integration of public art
interventions. We believe this approach is consistent with the phased approach identified
in the Post -Summit Report as the corridor matures, however, should the community
desire to have this art implemented during the preliminary and/or final design processes
described in this proposal, we will gladly make the necessary partnerships with the
appropriate professionals to meet the City's needs.
5. Right of way, easement, or property acquisition services.
6. All other services not specifically identified in Section I.B.
City of Hopkins January 15, 2014
81h Avenue South: "The ARTery" Corridor 7