Minutes of the Council Meeting on January 21A regular meeting of the Hopkins City Council was held on January 21, 2014 in the Council
Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings,
Gadd, Halverson and Youakim. Also, present were staff members Beekman, Elverum, Genellie,
Luedke, Mornson, Stadler and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:02 p.m.
II. REPORT
Update on Initiatives and Crime Statistics
Hennepin County Attorney Mike Freeman presented an overview of crime statistics, prosecution of
crimes, types of crime, crime prevention programs and upcoming legislation. Overall the crime rate is
down in Hopkins. Mr. Freeman thanked the Hopkins Police Department and the community for
working together to help keep crime down.
Mayor Maxwell thanked the Hennepin County Attorney for supporting the Hopkins community.
III. CONSENT AGENDA
1. Approve Minutes of the January 7, 2014 Council Meeting
2. Approve Minutes of the January 7, 2014 Work Session Following the Council Meeting
3. Approve Minutes of the January 14, 2014 Work Session
4. Approve Resolution 2014-003, in Support of Minnesota Department of Employment and
Economic Development (DEED) Funding Application for Oxford Green; (CR 2014-009)
5. Approve a Temporary 3.2 Beer License for Club43 Volleyball/43 Hoops SNOWBALL Event;
(CR 2014-008)
A representative of 43 Hoops gave an overview of the outdoor Volleyball Tournament fundraising
event on February 22, 2014 at Burnes Park. The event is a fundraiser for the scholarship fund and to
raise awareness of the club. The community can watch the event for free and the sale of 3.2 beer will
be in a designated fenced area. The Council wished them a successful event and thanked 43 Hoops
for their support of the Hopkins community.
Council Member Halverson moved and Council Member Youakim seconded a motion to approve the
Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
IV. NEW BUSINESS
1. Approve an On -Sale Wine and 3.2 Malt Liquor License for Pie Wild Inc., DBA as PizzaRev
located at 525 Blake Road, Suite 110 for the License Term through June 30, 2014; (CR 2014-004)
Ms. Luedke gave an overview of the liquor license application for Pie Wild Inc. doing business as
PizzaRev for an on -sale wine and 3.2% malt liquor license including the sale of strong beer. The
Hopkins Police Department has completed the background investigation and has found no reason to
deny the license. Mr. Alan Majerko, the Director of Business & Marketing for Buffalo Wild Wings,
Inc. the parent company for Pie Wild Inc. came forward and addressed the Council and gave an
overview of the restaurant, type of food, hours of operation with a planned opening this spring.
PizzaRev restaurants are currently located in the state of California and this would be the first
location in Minnesota. Staff will inform PizzaRev of upcoming Police Department compliance
seminars.
Council welcomed the restaurant to Hopkins.
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January 21, 2014
Page 2
Council Member Cummings moved and Council Member Youakim seconded a motion to approve an
On -Sale Wine and 3.2% Malt Liquor, including sale of strong beer, license for Pie Wild, Inc. dba as
PizzaRev located at 525 Blake Road, Suite 110 for the license term through June 30, 2014. A poll of
the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council
Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
2. Approve the Preliminary Landscaping Design for the Buffer Areas along Shady Oak Road;
(CR 2014-007)
Mr. Stadler gave an overview of the landscape design for the areas along Shady Oak Road to buffer
the residential neighborhoods. Mr. Stadler gave an explanation of types of plantings, screen fence and
improvements to area. The design is a preliminary plan and will be completed under a separate
contract for the plantings with final design work to be done this spring. Staff took into account
feedback from residents regarding the screening of traffic and will investigate if it is reasonable and
feasible to plant larger trees and phasing of the project. Staff will also investigate additional plantings
along backyards of property owners and residential side of screen fence.
There was Council discussion regarding storm water issues, height of the slope, depth and types of
the plantings. Mr. Stadler stated that the storm water issues have been addressed with inlets and
grading and will continue to be monitored, the height of the slope is approximately 8 feet and that
most of the plantings are coniferous with a few deciduous to break up the look.
Mr. Jack Stech, 226 West Park Road, came forward and addressed Council regarding a concern about
how many years before the trees will mature to screen traffic and noise and the types of plantings in
the buffer area.
Mr. Stadler commented that a highly qualified landscaper designed the plans but staff will continue to
investigate possible changes that will benefit the neighborhoods and make Shady Oak Road a great
gateway into Hopkins.
Council Member Halverson moved and Council Member Gadd seconded a motion to approve the
preliminary Landscaping Design for the buffer areas along Shady Oak Road. A poll of the vote was
as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member
Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried
unanimously.
3. Approve Service Agreement with Bolten & Menk, Inc. for Design and Construction Services for
Mainstreet Improvements; (CR 2014-005)
Mr. Stadler gave an overview of the Mainstreet improvement project that includes roadway,
crosswalks, streetscape, traffic signal & lighting, storm water and water main design as well as
electrical upgrades for future events. The project will be a comprehensive improvement to the
downtown of the city. Mr. Stadler gave an overview of the project costs, Federal Aid requirements
and Federal Highway Safety Improvement grant. The plan calls for public meetings and working with
downtown business owners.
Mr. Stadler gave an overview of Bolten & Menk, who would be the firm contracted for the
improvement project design and construction management.
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January 21, 2014
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There was Council discussion regarding the Federal, State & Municipal Aid used for the project and
the importance of electrical upgrades and investigating changing to LED lighting.
Council Member Cummings moved and Council Member Youakim seconded a motion to approve
the Approve the selection of Bolten & Menk, Inc. for design and construction services for Mainstreet
improvement project and authorize the City Manager to execute the professional services agreement
in the amount of $509,589,000. A poll of the vote was as follows: Council Member Cummings, aye;
Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
4. Approve Service Agreement with Bolten & Menk on the Preliminary Design of 8th Ave South and
Downtown Plaza Area; (CR 2014-006)
Mr. Stadler gave an overview of the 8th Ave South improvements and SWLRT Downtown Plaza area.
The preliminary design report will include proposed improvements including streetscape, utility
work, storm water management, pedestrian improvements, incorporating art, traffic analysis, funding
and maintenance. The report will include input from public engagement meetings. Mr. Stadler
presented an overview of the project scope, design phase, and timetable.
There was Council discussion regarding Bolten & Menk working with SW Project office regarding
the LRT plaza area. Mr. Stadler commented that Bolten & Menk realizes that they need to work with
the SW Project office in order to incorporate the city's vision for the plaza area. The timeframe of the
project is scheduled to begin in March with completion in September which includes public meetings
and open houses.
Council Member Gadd moved and Council Member Halverson seconded a motion to approve the
selection of Bolten & Menk, Inc. for preliminary design of 8th Ave South improvements and the
SWLRT Downtown Station plaza area and authorize the City Manager to execute the professional
services agreement in the amount of $140,728,00. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
5. Approve Cost Participation Agreement Between City of Hopkins and Hennepin County for the
Blake Road Corridor Study; (CR 2014-010)
Mr. Stadler addressed Council regarding the Blake Road corridor area study. The study will
investigate future land uses, pedestrian, bike and traffic needs. The preliminary design will identify
steps needed for completion of the project and potential funding sources. Mr. Stadler gave an
overview of area plan, costs, project partners and the City of Hopkins contribution. The agreement
has been reviewed by the City Attorney.
Mr. Steiner advised Council regarding the contract termination date.
There was Council discussion regarding the cost participation agreement, commitment of project
partners, timeframe, LRT station location, which company will be conducting the study and that
Blake corridor work needs to be done regardless of LRT. Mr. Stadler stated that the study will take
approximately 18 months and that WSB will conduct the study and that WSB has been involved with
the LRT project and has done work for Hennepin County.
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January 21, 2014
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Council Member Gadd moved and Council Member Cummings seconded a motion to move that
Council authorize the Mayor and City Manager sign Hennepin County Cost Participation Agreement,
Contract #A132404. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
V. ANNOUNCEMENTS
• Next Council meeting will be Monday, February 3, 2014 due to the Precinct Caucuses on
February 4th.
• Mayor Maxwell invited all residents to attend the Taste of the City and State of the City event
on Wednesday, February 50'. Taste of Hopkins will be from 5-6 p.m. followed by the State of
the City from 6-7 p.m.
• Home Remodeling Fair at Eisenhower Community Center, Sunday, February 23 from 10:30
a.m.-3:30 p.m.
IV. ADJOURNMENT
There being no further business, Council Member Youakim moved and Council Member Halverson
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:25 p.m.
Respectfully Submitted,
Debbie Vold
COUNCIL MEMBERS
ATTEST:
Eugene J. Maxwell, Mayor Kristine A. Luedke, City Clerk