HRA REport 2014-03 Public Housing Operating Budget-4ca
City of Kopkin8
March 12, 2014
Public Housing Operating Budget
Proposed Action
HRA Report 2014-03
Staff recommends the following motion: adopt Resolution 496, approving the Operating
Budget for the period ending 3/31/15.
With approval of this motion, staff will complete the Operating Budget documents and
make them available to HUD for their review, adjustment and approval.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
(HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA -owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar year rather than the HRA fiscal year. In addition to
preparing the fiscal year budget, HUD annually requests the submission of the
Operating Subsidy Calculation. When Congress determines the amount of funding for
public housing programs, we will be notified of the actual amount. For 2014, we will
receive Operating Subsidy funding from HUD to assist in the general operations at Dow
Towers. The Operating Budget is for our use as a guide during our budget year;
however, HUD requires the Budget to be reviewed and approved by resolution.
Supporting Information
• Calculation of Operating Budget Forms HUD -52564
• HUD Form 52574/Resolution 496
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
l
Stacy UrTowsy, Executi irector
Operating Budget U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
See page four for instructions and Public reporting burden statement
"OMB Approval No. 2577-0026 (exp. 9/30/2006)
a. Type of Submission
b. Fiscal Year Ending c.
No. of months (check one)
0.00
d. Ty e
of HUD assisted project(s)
❑X Original Revision No.:
03/31/15
2X 12 mo.
Other (specify)
01
02 ❑
PHA/IHA-Owned Rental Housing
IHA Owned Mutual Help Homeownership
Agency/Indian Housing Authority
e. Name of Public Housing
HOPKINS HOUSING AUTHORITY
(PHA/IHA)
Operating Receipts
070 3110 Dwelling Rental
267.18
253.29
03 [:]PHA/IHA
04 ❑PHA/IHA
Leased Rental Housing
Owned Turnkey III Homeownership
080
3120 Excess Utilities
f. Address (city, State, zip code)
1010 1ST STREET
4.17
4.17
3,800
090
05 ❑
PHArIHA Leased Homeownership
HOPKINS, MN 55343
0.00
0
100
Total Rental Income (sum of lines 070, 080, and 090)
271.38
257.46
g. ACC Number h.
PAS/LOCCS Project No.
110
3610 Interest on General Fund Investments
0.00
i. HUD Field Office
C-942
MN07800113M
120
3690 Other Income
233.64
MINNEAPOLIS
' . N 0 of Dwelling Units
J . 9
k. No. of Unit Months
m No. of Projects
Total Rental Income sum of lines 100, 110, and 120
505.02
260.75^
260.20
Available
Operating Expenditures -Administration:
140 4110 lAdministrative Salaries
80.45
91.01
95.75
76
9 12
ONE
13.25
13.71
12.42
11,330
150
4130 Le al Ex ense
4.98
Actual
RX Estimates
4,000
160
4140 Staff Training
2.12
2.41
Last Fiscal
11 or Actual
Requested Budget Estimates
4150 Travel
0.39
0.66
0.66
Yr.
Current Budget yr.
PHA/IHA Estimates HUD Modifications
Line
Acct.
4.61
4,200
03/31/13
03/31/14
Amount Amount
No.
No.
Description
200
PUM
PUM
PUM (to nearest $10) PUM (to nearest $10)
13.60
12,400
(1)
4192 Advertising & Marketing
(2)
(3)
(4) (5) (6) (7)
Homebuyers Monthly Payments for:
010 7710 10perating Expense
0.00
020
7712 Earned Home Payments
0.00
030
7714 Nonroutine Maintenance Reserve
0.00
Operating Receipts
070 3110 Dwelling Rental
267.18
253.29
252.19
230,000
080
3120 Excess Utilities
4.20
4.17
4.17
3,800
090
3190 Nondwelling Rental
0.00
0
100
Total Rental Income (sum of lines 070, 080, and 090)
271.38
257.46
256.36
233,800
110
3610 Interest on General Fund Investments
0.00
0.00
0.00
0
120
3690 Other Income
233.64
3.29
3.84 1
3,500
130
Total Rental Income sum of lines 100, 110, and 120
505.02
260.75^
260.20
237,300
Operating Expenditures -Administration:
140 4110 lAdministrative Salaries
80.45
91.01
95.75
87,320
145
411045 Administrative Benefits
13.25
13.71
12.42
11,330
150
4130 Le al Ex ense
4.98
4.39
4.39
4,000
160
4140 Staff Training
2.12
2.41
2.41
2,200
170
4150 Travel
0.39
0.66
0.66
600
180
4170 Accounting Fees
3.71
4.39
4.61
4,200
190
4171 Auditing Fees
0.00
0
200
4190 Office Expense
18.46
12.61
13.60
12,400
200
4192 Advertising & Marketing
0.11
0.33
300
200
4194 Other Admin Expense
0.77
1.54
0.66
600
210
Total Administrative Ex ense (sum of line 140 thru line 200)
124.13
130.83
134.81
122,950
Tenant Services:
220 4210 ISalaries
0.00
0
225
421045 Tenant Services Benefits
0.00
230
4220 Recreation, Publications and Other Services
0.09
0.00
240
4230 Contract Costs, Training and Other
0.00
250
Total Tenant Services Expense (sum of lines 220, 230, and 240)
0.09
0.00
0.00
0
Utilities:
260 4310 Water
4.34
4.39
4.17
3,800
270
4320 Electricity
37.88
39.14
39.14
35,700
280
4330 Gas
16.36
19.19
19.74
18,000
290
4340 Fuel
0.00
0.00
0-
300
4390 Other Utilities Expense
9.20
8.99
8.77
8,000
310
4391 Garbage Removal
10.52
9.32
10.09
9,200
320
ITotal Utilities Expense sum of line 260 thru line 310
78.30
81.03
81.91
74,700
0.00
form HUD -52564(3/95)
Previous editions are obsolete Page 1 of 3 ref. Handbook 7475.1
ame of PHA/IHA
HOPKINS HOUSING AUTHORITY
6010 1 Prior Year Adjustments Affecting Residual Receipts
Fiscal Year Ending
03/31/15
ine
Jo.
Acct
No.
Description
(1)
Actual
Last Fiscal
Yr.
03/31/13
PUM
(2)
FX Estimates
❑ or Actual
Current Budget Yr,
03/31/14
PUM
(3)
PUM
(4)
HUD Modifications
Amount Amount
(to nearest $10) PUM (to nearest $10)
(5) (6) (7)
rdinary Maintenance and Operation:
10 11 4410 ILabor
85.23
87.72
89.47
81,600
15
ww Maintenance Benefits
12.22
12.06
15.73
14,350
10
4420 Materials
15.60
23.03
25.22
23,000
i0
4430 Misc contract Costs
13.11
13.16
14.47
13,200
i0
4432 Heating & Cooling Contracts
0.53
0.55
0.55
500
i0
4433 Snow Removal Contracts
31.39
141.09
0.00
0
50
4434 Elevator Maintenance Contracts
4.05
4.74
5.48
5,000
M
4435 Landscape & Grounds Contracts
2.13
2.19
1.10
1,000
50
4436 1 Unit Turnaround Contracts
8.25
7.68
10.96
10,000
50
4437 Electrical Contracts
1.18
1.21
1.64
1,500
50
4438 Plumbing Contracts
1.66
2.19
3.84
3,500
i0
4439 Extermination Contracts
16.93
0.82
7.68
7,000
50
4440 Janitorial Contracts
0.30
0.22
0.00
0
50
4441 Routine Maintenance Contracts
0.22
0,33
0.00
0
i0
Total Ordinary Maintenance & Operation Expense (lines 330 to 350)
161.41
155.90
176.15
160,650
an Expense:
10 4510 Insurance - Property
13.96
14.80
14.80
13,500
10
4511 Insurance -Liability
6.83
6.58
6.58
6,000
10
4512 Insurance - Work Comp
3.73
4.93
4.93
4,500
10
4513 Insurance - Other
1.10
0.11
0.22
200
?0
4520 Payments in Lieu of Taxes
9.65
8.82
8.72
7,955
30
4530 Terminal Leave Payments
0.00
50
4570 Collection Losses
1.92
0.55
0.55
500
30
4590 Other General Expense
0.00
IO
Total General Expense sum of lines 410 to 460
33.35
35.79
35.81
32,655
30
Total Routine Expense sum of lines 210, 250, 320, 360, 400, and 470)
397.28
403.55
428.68
390, 955.00
30
Total ODeratin0 Expenditures (sum of lines 500 and 540)
397.28
403.55
428.68
_ 390, 955.00
dor Year Adiustments:
30
6010 1 Prior Year Adjustments Affecting Residual Receipts
0.00
they Expenditures:
70 1 Deficiency in Residual Receipts at End of Preceding Fiscal Yr.
0.00
30
Total
Operating Expenditures, including prior year adjustments and
other expenditures line 550 plus or minus line 560 plus line 570) 397.28
403.55
428.68
390,955
)0
Residual Receipts (or Deficit) before HUD Contributions and
provision for operating reserve line 130 minus line 580
107.74
142.80
168.48
153,655
UD Contributions:
)0 8010 113asic Annual Contribution Eamed-Leased Projects: Current Year
0.00
10
8011 Prior Year Adjustments - Debit Credit
0.00
10
Total Basic Annual Contribution line 600 plus or minus line 610
0.00
0.00
0.00
0
30
8020 Contributions Eamed-0 . Subsidy: -Cur. Yr.(before year-end adj)
31.39
141.09
142.69
130,130 2014 estimated
40
Mandatory PFS Adjustments (net):
0.00
50
Others
0.00
30
Others
0.00
70
Total Year -End Adjustments/Other (plus or minus lines 640 thru 660)
0.00
0.00
0.00
0
30
8020 Total O eratin Subsid -current ear pine 630 Plus or minus we 6701
31.39
141.09
142.69
130,130
30
1 Total I HUD Contributions (sum of lines 620 and 680)
1 31.39
141.09
142.69
130,130
)0 1 [Residual Receipts (or Deficit) (sum of line 590 plus line 690)
form HUD -52564(3/95)
revious editions are obsolete Page 2 of 3 ref. Handbook 7475.1
5% 10%
7955 15910
Name of PHA/IHA
HOPKINS HOUSING
Year Ending
03/31/15
Operating Reserve PHA/IHA Estimates HUD Modifications
PartI - Maximum Operating Reserve -End of Current Budget Year
740 2821 1 PHARHA-Leased Housing - Section 23 or 10(c)
50% of Line 480. column 5. form HUD -52564
Comments
PHA / IHA Approval Name
Title
Signature
Field Office Approval Name
Title
Signature
Date
Date
form HUD -52564(3/95)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1
Part II -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Operating Reserve at End of Previous Fiscal Year - Actual for FYE (date):
790
Provision for Operating Reserve - Current Budget Year (check one)
❑X Estimated for FYE
❑ Actual for FYE
800
Operating Reserve at End of Current Budget Year (check one)
Estimated for FYE
E] Actual for FYE
N/A
810
Provision for Operating Reserve - Requested Budget Year Estimated for FYE
Enter Amount from line 700
0
820
Operating Reserve at End of Requested Budget Year Estimated for FYE
(Sum of lines 800 and 810)0
830
Cash Reserve Requirement- 25 % Of line 480
0
Comments
PHA / IHA Approval Name
Title
Signature
Field Office Approval Name
Title
Signature
Date
Date
form HUD -52564(3/95)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1
PHA Board Resolution U.S. Department of Housing OMB No. 2577-0026
Approving Operating Budget and Urban Development (exp. 04/30/2016)
Office of Public and Indian Housing -
Real Estate Assessment Center (PIH-REAC)
Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and revie
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low-income public housing
program and provides a summary of the proposed/budgeted receipts and expenditures, approval of budg
PHA Name: HOPKINS HOUSING AUTHORITY PHA Code: MN078
PHA Fiscal Year Beginning: 04/01/2014 Board Resolution Number: 496
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following
certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
X❑ Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, if applicable, on:
Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Print Board Chairperson's Name: Signature: Date:
Previous editions are obsolete form HUD -52574 (04/2013)