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Agenda Packet for April 15, 2014 HOPKINS CITY COUNCIL FINAL AGENDA Tuesday, April 15, 2014 7:00 pm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule Work Session after Close of Regular Meeting I. CALL TO ORDER II. PRESENTATION 1. Transitional Station Area Action Plan (TSAAP) Investment Framework; Elverum 2. Recap of Visioning of Hopkins Mainstreet Presentation; Elverum III. REPORT 1. First Quarter 2014 Financial and Investment Report; Harkess IV. CONSENT AGENDA 1. Approval of Minutes from the April 1, 2014 Council Meeting 2. Approval of Minutes from the April 1, 2014 Work Session Following the Council Meeting 3. Approval of Minutes from the April 8 Work Session V. NEW BUSINESS 4. Approve an On-Sale Brewer Taproom and Off-Sale Brewer Liquor License for LTD “Live The Dream” Brewing Company; Luedke (CR 2014-041) VI. ANNOUNCEMENTS 1. Get Rid of your Bulk Items, April 25th from 3:00 pm to 7:00 pm and April 26th from 9:00 am to 4:00 pm at 11100 Excelsior Boulevard (Public Works) 2. Shady Oak Road Reconstruction starts in June. There will be a public open house on May 21 from 5:30 pm to 7:00 pm at the Hopkins Fire Station, 101 17th Avenue S. VII. ADJOURN OPEN AGENDA – PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) During this time, anyone wanting to address a topic not listed on the agenda may do so. MEMORANDUM Date: April 15, 2014 To: Mayor & City Council From: Christine Harkess, Finance Director Subject: First Quarter 2014 Financial and Investment Report Attached is the first quarter financial and investment report power point presentation. If you have any questions in advance please contact me. A full presentation will be given at the council meeting. FINANCE DEPARTMENT 04/10/2014 1 2014 1st Quarter Financial & Investment Report •At the end of 1st quarter •Revenues are at 23.65% •Expenditures are at 22.04% General Fund - Overview 04/10/2014 2 •Met Council – $49,995 for Sustainable Communities •MN State Arts Board - $6,971 for programming at the Arts Center •Met Council - $86,445 Inflow/Infiltration grant •Total for 1st Quarter - $143,411 Grants Received 1st Quarter General Fund Revenues % age of Budget Actual Budget Taxes 8,952,774$ 2,238,644$ 25.01% Intergovernmental 813,410$ 72,623$ 8.93% Licenses, Permits & Fines 564,395$ 164,964$ 29.23% Charges for Services 201,250$ 71,547$ 35.55% Miscellaneous 414,300$ 40,734$ 9.83% Total Revenues 10,946,129$ 2,588,512$ 23.65% 04/10/2014 3 Total General Fund Expenditures $0 $400 $800 $1,200 $1,600 $2,000 Salaries Matl/Spls Capital 2014 2013 2012 2011 1st Quarter – In Thousands General Fund Expenditures General Government Public Safety Community Services Public Works Recreation Planning & Comm Dev Other 04/10/2014 4 General Fund Expenditures % age of Budget Actual Budget General Government 1,319,927$ 292,624$ 22.17% Community Services 945,429$ 179,875$ 19.03% Public Safety 5,439,659$ 1,311,982$ 24.12% Public Works 2,384,144$ 490,042$ 20.55% Recreation 586,329$ 88,347$ 15.07% Urban Development 220,441$ 44,987$ 20.41% Other 50,200$ 4,739$ 9.44% Total Expenditures 10,946,129$ 2,412,596$ 22.04% General Fund Expenditure Comparison $0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 2014 2013 2012 2011 1st Quarter – In Thousands 04/10/2014 5 Special Revenue Funds Revenues % age of Budget Actual Budget Chemical Assessment 45,000$ -$ 0.00% Economic Development 287,480$ 75,775$ 26.36% Parking 96,000$ 75,222$ 78.36% Communications 236,500$ 59,926$ 25.34% Depot Coffee House 354,650$ 92,198$ 26.00% Art Center 777,376$ 103,359$ 13.30% Special Revenue Funds Expenditures % age of Budget Actual Budget Chemical Assessment 45,000$ 11,937$ 26.53% Economic Development 280,488$ 44,903$ 16.01% Parking 95,869$ 20,635$ 21.52% Communications 208,954$ 19,851$ 9.50% Depot Coffee House 354,456$ 72,756$ 20.53% Art Center 744,428$ 181,775$ 24.42% 04/10/2014 6 Special Revenue Funds Financial Position Change In Fund Cash Revenues Expenses Balance Balance Chemical Assessment -$ 11,937$ (11,937)$ (9,009)$ Economic Development 75,775$ 44,903$ 30,872$ 2,222,256$ Parking 75,222$ 20,635$ 54,587$ 183,192$ Communications 59,926$ 19,851$ 40,075$ 401,250$ Depot Coffee House 92,198$ 72,756$ 19,442$ (14,387)$ Art Center 103,359$ 181,775$ (78,416)$ (867,922)$ Enterprise Funds Revenues % age of Budget Actual Budget Water 1,605,484$ 322,225$ 20.07% Sewer 2,104,150$ 579,682$ 27.55% Refuse 947,200$ 231,979$ 24.49% Storm Sewer 803,000$ 208,042$ 25.91% Pavilion 372,600$ 119,815$ 32.16% 04/10/2014 7 Enterprise Funds Expenditures % age of Budget Actual Budget Water 1,615,651$ 329,431$ 20.39% Sewer 2,313,265$ 472,870$ 20.44% Refuse 872,206$ 134,336$ 15.40% Storm Sewer 479,638$ 112,022$ 23.36% Pavilion 438,462$ 107,048$ 24.41% Enterprise Funds Financial Position Net Income Cash Revenues Expenses (Loss)Balance Water 322,225$ 329,431$ (7,206)$ 392,689$ Sewer 579,682$ 472,870$ 106,812$ 210,770$ Refuse 231,979$ 134,336$ 97,643$ 863,596$ Storm Sewer 208,042$ 112,022$ 96,020$ 829,444$ Pavilion 119,815$ 107,048$ 12,767$ 11,189$ 04/10/2014 8 Cash & Investments March 31, 2014 Bank Sweep Account 1,128,914$ Certificates of Deposit 5,392,000 Government Securities 9,308,107 Total 15,829,021$ Cash & Investments Breakdown by Fund Ownership General Fund $3,008,115 Special Revenue Funds 3,090,942 Debt Service Funds 1,140,096 Capital Funds 4,307,236 Internal Service Funds 1,974,944 Enterprise Funds 2,307,688 Total $15,829,021 04/10/2014 9 Interest Earnings $0 $25,000 $50,000 $75,000 $100,000 2014 2013 2012 2011 •How is the plan being utilized? •To prepare 2014 Bond Sale •Assist with 2015-2019 ERP/CIP •Assist with 2015 Budget •Plan to be updated following completion of 2015-2019 ERP/CIP Financial Management Plan 04/10/2014 10 •Audit Report Released •Begin ERP/CIP for 2015-2019 •Begin 2015 Budget •2014 Street Improvement Bond Sale Looking Ahead A regular meeting of the Hopkins City Council was held on April 1, 2014 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff members Anderson, Elverum, Genellie, Harkess, Mornson, Specken, Stadler, Stanley and City Attorney Jeremy Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:03 p.m. II. REPORT 1. Fire Department Annual Report Chief Specken addressed the Council regarding the 2013 Fire Department Annual Report. Chief Specken gave an overview of the Mission & Vision Statement, alarm statistics, fire incidents, fire loss by property loss & dollar loss, 4.2 minute average response time, medical calls, mutual aid, year to date comparison of calls, fire inspections, public education, Chemical Assessment Team and an overview of grants and donations received. Chief Specken noted that Fire Department calls continue to increase. Chief Specken thanked the Council for their continued support and that copies of the 2013 Annual Report are available at City Hall and at the Fire Department. Chief Specken discussed with the Council a Park Nicollet pilot program of follow-up checks of individuals recently released from Methodist Hospital by the Fire Department Duty Crew. The program goal will be to reduce hospital re-admittance. Chief Specken will keep the Council updated on the new program. There was much discussion regarding the average number of responses and funding of the Chemical Assessment Team and main cause of home fires. Chief Specken discussed the benefits of the Chemical Assessment Team and that the main cause of home fires is cooking. Council discussed the good response time of the Fire Department. Chief Specken stated that there are currently 34 Fire Fighters in the department. The hiring process will begin later this spring. Interested applicants will be able to find information on the City website and in city publications. The Council thanked the Fire Department for their service to the Hopkins community. IV. CONSENT AGENDA 1. Approve Minutes of the March 18, 2014 Council Meeting 2. Approve Minutes of the March 18, 2014 Work Session Following the Council Meeting 3. Approve Resolution 2014-017, Appointing Nate Stanley as City Engineer; (CR 2014-033) 4. Ratify Checks Issued in the Month of March; (Memo) 5. Approve Resolution 2014-018, Revising Legislative Policy 5G – Tobacco Free Parks Policy; (CR 2014- 038) 6. Approve Temporary On-Sale Liquor License for Hopkins Lions –Raspberry BeerFest; (CR 2014- 028) 7. Approve a Cost Share Agreement Between the City of Hopkins and Three Rivers Park District Blake Road Corridor Study; (CR 2014- 035) 8. Approve Parking Lot Lease Agreement – City Parking Lot 750; (CR 2014- 036) 9. Approve Resolution 2014-015, in Support of Congestion Mitigation and Air Quality Improvement Program (CMAQ) Funding for Downtown Hopkins Station Park and Ride; (CR 2014-030) Mr. Stadler addressed Council regarding Consent Agenda item #8. Mr. Stadler discussed the parking lot lease and Council thanked the City Attorney for working on the agreement. Council welcomed Mr. Nate Stanley, City Engineer, to the City of Hopkins. City Council Minutes April 1, 2014 Page 2 Mr. Stadler addressed Council regarding Consent Agenda item #7. Three Rivers Park District wanted a separate agreement with each city involved. Council Member Cummings moved and Council Member Youakim seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. V. NEW BUSINESS 1. Approve the 2014 Growers’ Market Agreement; (CR 2014-034) Ms. Anderson addressed the Council regarding the Growers’ Market Agreement. The market would like to expand two parking spots to the north in order to accommodate 39 booths. Ms. Anderson gave an overview of the Agreement. Adjacent businesses were notified and staff received two concerns over parking. Council discussed the limited hours of the Growers’ Market and that the expansion is a good sign. Council Member Halverson moved and Council Member Gadd seconded a motion to approve the 2014 Growers’ Market Agreement. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve Resolution 2014-019, Accepting bid; and Resolution 2014-020, Award of Bid, 2014 Pavement and Drainage Improvements, City Project 2013-14; (CR 2014-039) Mr. Stanley addressed the Council regarding the bid results for the 2014 pavement and drainage project. Mr. Stanley gave an overview of the project area and bids received. The low bid by Northwest Asphalt was $1,259,264.19, which is $33,600 less than the final engineer’s estimate. Staff is recommending award of the project contract to Northwest Asphalt, Inc. Mr. Stanley addressed the Council regarding the issue of the Zion Church Parking Lot. Church staff approved the bids and would like the project to move forward. Mr. Stanley discussed the water service replacement assessments. The assessment amounts came back higher than estimated. Staff will inform the affected property owners regarding the assessments. Mr. Stanley gave an overview of the assessment hearing and project schedule. There was Council discussion regarding the timing of the project, amount of increase of assessments and use of the Zion Parking Lot. Mr. Stanley stated that staff will be communicating with the contractor regarding timing of project, the water service assessment increase was $300-$600 depending on length of the service and that contractor will work with the Church to have parking lot useable for Sunday services. Mr. Stadler addressed the Council regarding timing of the project in the Hobby Acres neighborhood. It is written into the contract that the project cannot start until after the Hobby Acres Annual Garage Sale. City Council Minutes April 1, 2014 Page 3 Council Member Youakim moved and Council Member Cummings seconded a motion to approve Resolution 2014-019 accepting bid; and Resolution 2014-020 Resolution for Award of Bid, 2014 Pavement and Drainage Improvements, City Project 2013-14. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Resolution Calling a Public Hearing Relating to Adoption of Street Reconstruction Plan and the Issuance of Street Reconstruction Bonds; (CR 2014-040) Ms. Harkess addressed the Council regarding the funding for the 2014-2015 street reconstruction. Staff will be preparing a 5-Year Street Reconstruction Plan that will be presented at a public hearing to solicit comment and feedback from the community. The public hearing is scheduled for May 6. There was Council discussion regarding special assessments and the bond sale timeline. Ms. Harkess discussed with Council that there are no assessments scheduled for the 2015 project and that the bond sale is scheduled for around June 17th. Council Member Cummings moved and Council Member Halverson seconded a motion to approve Resolution 2014-021 calling a public hearing relating to the adoption of a street reconstruction plan and the issuance of street reconstruction bonds thereunder. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Approve Final Design Plans: Shady Oak Road Reconstruction (Excelsior Blvd – Highway 7) – Hennepin County Project 9112; (CR 2014-031) Mr. Stadler addressed the Council regarding the Shady Oak Road Reconstruction features and primary issues of the final design plan. Ms. Jennifer Lowry, Hennepin County representative, gave an overview of the project location and design features. Ms. Lowry gave an overview of the road design between Excelsior Blvd to Mainstreet, Mainstreet to 2nd Street, 2nd Street & West Park Road and the TH7 & Intersection realignment. Ms. Lowry gave an overview of the Storm water management improvements, screen fencing, landscaping, streetlights, burial of overhead utilities and Mainstreet entrance monument. Ms. Lowry explained that the landscaping is a concept plan and final plans will completed later in the project schedule. Ms. Lowry explained the Shady Oak Pond wetland plan to reduce the flood potential. There was Council discussion regarding sidewalks and the affected property at West Park Road and 2nd Street. Mr. Stadler addressed the Council regarding location of the trails and sidewalks and that staff has met with the property owner. Mr. Heppelmann, WSB & Associates, Inc. explained that the roadway was shifted as far as they could and that adjustments were made to improve drainage. Mr. Heppelmann addressed the Council regarding the construction staging, maintaining traffic flow, timing of temporary closures, proposed detours of traffic and ways to minimize disruption to businesses. Mr. Heppelmann gave an overview of the four stages of the construction schedule. There was Council discussion of the timing of closures and public notification. Mr. Heppelmann stated that the closures will last approximately 6 weeks and that the public and businesses will be notified as the project moves forward. Mr. Stadler addressed Council stating that one-way traffic on City Council Minutes April 1, 2014 Page 4 Mainstreet will be maintained during construction. Ms. Lowry gave an overview of the total project costs, funding, Hopkins estimated project costs and project schedule. There was Council discussion regarding the bids, public hearing and communication with the public. Ms. Lowry and Mr. Stadler discussed that the bids are still being reviewed and gave an overview of the communication plan that includes mailings, a project website, email updates, open houses and a periodic newsletter. The contractor contact information will be available to the public at the open house. Council discussed a concern from a 21st Avenue resident regarding cut through traffic. Staff will monitor and follow-up on this concern. Jeff Mock, 201 West Park Road, came forward to address Council regarding dredging of pond sediment and possible changing environment of the pond area by lowering of water levels. Mr. Heppelmann and Ms. Allison Harwood, WSB & Associates Inc., explained the issues and impacts of limited dredging of sediments. Mr. Stadler explained the storm water management goals and that staff have worked extensively with the Watershed District and the DNR. An Environmental Assessment was completed and notifications were sent to impacted property owners. Jack Stack, 226 West Park Road, came forward to address Council regarding concerns over lighting and landscape screening. Mr. Stadler explained the location of the lighting and that the landscape plan is still being evaluated. There was Council discussion regarding the drainage, pond outlet and goal to reduce flooding risk. Ms. Harwood discussed the amount of time it takes for water levels to drop following a rainfall Staff will continue to monitor cut through traffic issue, clean up of wetland area, look into possible dredging of sediments and will continue to evaluate the landscape plan. Council Member Gadd moved and Council Member Halverson seconded a motion to adopt Resolution 2014-016, Resolution approving Shady Oak Road reconstruction final plans – Excelsior Boulevard to north of Highway 7 (Hennepin County Project 9112). A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Approve Construction Cooperative Agreement with Hennepin County and the City of Minnetonka for Shady Oak Road Reconstruction; (CR 2014-032) Mr. Stadler addressed Council regarding the construction cooperative agreement that sets the cost participation and maintenance responsibilities between the three parties, Hennepin County and Cities of Hopkins and Minnetonka. The City Attorney has reviewed the agreement. Mr. Stadler gave an overview of the project costs, construction funding, maintenance, burying of utilities, lighting and landscaping. The City of Minnetonka will be the lead agency and the City of Hopkins will reimburse Minnetonka for Hopkins share of the costs. There was Council discussion regarding the landscape plan and the need for Hopkins to approve the plans. Mr. Stadler stated that the cities have worked cooperatively and Hopkins will have the opportunity to approve the plans. Staff will continue to update the Council on the landscape plan. The City Attorney advised the Council that the revised agreement has been reviewed. City Council Minutes April 1, 2014 Page 5 Council Member Cummings moved and Council Member Halverson seconded a motion to authorize the Mayor and City Manager to sign Hennepin County Agreement #PW 38-01-13 an agreement setting conditions of city cost participation and maintenance regarding the Shady Oak Road reconstruction project. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Approve 1st Amendment to Cooperative Agreement with Minnehaha Creek Watershed District: Cottageville Park; (CR 2014-037) Mr. Stadler addressed the Council regarding an amendment to a Cooperative Agreement with the Minnehaha Watershed District (MCWD) in regards to expanding and enhancing Cottageville Park. Mr. Stadler gave an overview of the design work, community engagement process and grant funding received by the MCWD. The MCWD has requested to become the lead agency for the final construction plans. Staff agrees that this will ensure timely approvals and will accelerate the project schedule. The City of Hopkins will reimburse the MCWD for design and construction costs. Mr. Stadler gave an overview of the cooperative project agreement area, schedule and funding breakdown for phase one. The City Attorney has reviewed the agreement. Mr. Stadler reviewed with Council the concept changes to the design plans and Mr. James Wisker and Ms. Renae Clark, Minnehaha Watershed District representatives, addressed the Council regarding the underground Storm water storage area, creek crossing and access. A public open house will be scheduled for late April. There was Council discussion regarding the community gardens and buffering neighbors. The gardens will be not be available this year due to the construction and plantings are planned to funnel visitors into the park. The City Attorney advised the Council that the amended agreement has been reviewed. Council Member Gadd moved and Council Member Youakim seconded a motion to authorize the Mayor and City Manager to sign the 1st amendment to the Cooperative Agreement between the City of Hopkins and Minnehaha Creek Watershed District for Cottageville Park Storm water Management and Park Improvements. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. ANNOUNCEMENTS • 2014 Citizens Academy starts April 3, 2014 and 17 people are registered. • Sign up for the 2014 Step-to-it Challenge starts April 1st at https://www.steptoit.org. The Step-to-it Challenge starts May 4th and ends May 31st. · Friday, April 11 fundraiser for Cottageville Park gardens will be at Shepherd of the Hills Lutheran · Mr. Mornson updated Council regarding a 6-month study of the Blake Road Project. Council will be updated at future presentations. City Council Minutes April 1, 2014 Page 6 IV. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member Youakim seconded a motion to adjourn the meeting. The meeting was adjourned at 9:09 p.m. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ___________________________________ Eugene J. Maxwell, Mayor Kristine A. Luedke, City Clerk MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, April 1, 2014 Mayor Maxwell called the meeting to order at 9:30 p.m. Present at the meeting were: x Mayor Maxwell x City Manager Mike Mornson x Council Member Jason Gadd x Council Member Cheryl Youakim x Council Member Molly Cummings x Council Member Kristi Halverson x PED Director Kersten Elverum x Public Works Director Steve Stadler Council member Gadd provided an update on Yellow Ribbon Activities and also Empty Bowls. Council member Cummings stated that she went to ICA’s new facility. She also stated that she went to a Cornerstone meeting as a guest of Jan Callison’s. Council member Youakim stated that the CMC meeting on light rail is on April 2nd. She discussed the way the meeting will be held. She stated that she will present possible resolution language to help with the operation and maintenance facility that needs to be located in Hopkins. Ms. Elverum provided updates on some of the work that has been completed to ensure that Hopkins gets assistance in their 3 stations as well as the operation and maintenance facility. City Manager Mornson update: · City Manager reminded the Council of the Wells Fargo tour on April 8th at 5:00 pm. · City Manager talked to the Council about off-sale liquor license information that was presented at the last work session. · City Manager reminded the Council of the two work sessions this month and talked about some of the items that will be on the agenda. · City Manager talked about several employee bills being introduced at the legislative and he has been asking to testify on a couple of them on how they may impact cities. There being no further business Council member Halverson moved and Council member Cummings seconded a motion to adjourn. The meeting was adjourned by unanimous consent at 10:00 pm. Respectfully submitted by: Mike Mornson, City Manager COUNCIL MEMBERS ___________________________________ ___________________________________ __________________________________ ___________________________________ ATTEST: _____________________________ ___________________________________ Eugene J. Maxwell, Mayor Kristine A. Luedke, City Clerk MINUTES OF THE CITY COUNCIL WORK SESSION Tuesday, April 8, 2014 City Hall Raspberry Room– 6:30 p.m. The meeting was started at 6:30 p.m. Present were Mayor Maxwell and Council members Molly Cummings, Jason Gadd and Kristi Halverson, City Manager Mike Mornson, Assistant City Manager Jim Genellie and Hennepin County Assessors Michael Smerdon and Duane Scheurer. New business: Hennepin County Assessors Update Michael Smerdon, Hennepin County Residential Appraiser, reviewed the overall results of the 2014 residential market values of housing in Hopkins. The overall value change for Hopkins is +9.2%. Mr. Smerdon gave an overview of market data, open book procedures, and property information from a sample of sales used to develop the Estimated Market Values for the 2014 assessment. There has been an increase in phone calls over last year regarding property values. There was Council discussion regarding resident response to the residential market values and perceived tax implications. Mr. Smerdon discussed that the percentage increase in home value does not mean that taxes increase the same percentage. Mr. Smerdon can look back 5 years at home values and comparable home sales for residents who have concerns about their home value. Mr. Smerdon reviewed the overall percentage increases in various Hopkins neighborhoods. There was Council discussion regarding road improvements and home value. Mr. Smerdon stated that road improvement, curb appeal and an appealing neighborhood are positives for home sales. Council discussed the number of homes inspected. Mr. Smerdon stated that the 20% of homes inspected is on a rotation basis and that a building permit data formula is used to calculate value. Council discussed attendance at the Open Book meetings. Average attendance is one per year. There was discussion regarding the condo market and foreclosures. Foreclosures throughout the County are trending downward. Duane Scheurer, Hennepin County Commercial Appraiser, reviewed the commercial market values of apartments, commercial and industrial buildings in Hopkins. The commercial market increased and office market was stable in 2013. Decreases in the industrial market are due to aging properties. The older apartment stock values are increasing gradually while newer apartment values are increasing faster. There was Council discussion regarding classification of properties. Mr. Scheurer discussed properties classified lower than a “C” may be potentially slated for redevelopment. There was Council discussion regarding older industrial buildings, commercial & retail valuations, appeals and property valuations for the potential SWLRT Operations and Maintenance Facility. Council requested that properties that are given a “D” classification be referred to the City Inspections Department. The 2014 Hopkins Open Book Meeting is scheduled on Tuesday, May 6, 2014 from 5-7 pm. Public information regarding the meeting are publicized in local newspapers and on property valuation statements. Work Session Minutes April 8, 2014 Page 2 Other: Off-sale Liquor License Discussion Mr. Genellie gave an overview of licensing of off-sale liquor sales in Hopkins. Hopkins currently has seven licensed off-sale liquor stores. Mr. Genellie reviewed possible options for limiting future off-sale licenses. The Council reviewed the following options: 1. Make no changes to the current ordinances. 2. The City Council can put a cap on the number of off-sale licenses that it will issue in any given year. If such a limit were imposed, there could not be any exceptions for exclusive wine and/or beer stores. 3. The Council may be able to amend the zoning code to expand the 5,000 sq. ft. size limitation, which currently exists in the B-4 district, to all business districts. Appropriate findings of fact may have to be developed to justify this action. Mr. Genellie discussed with Council that there are concerns from Community Development staff regarding restrictions, that the ordinance could be amended depending on the situation but staff does not recommend changing the ordinance on regular basis and that all current licensees would be grandfathered in. Staff discussed another possible option of increasing the distance restriction. There was Council discussion regarding the distance restriction that is placed on liquor stores but not on the placement of daycares. Council discussed grandfathering of licenses, large warehouse- type liquor stores and limiting the number of licenses. Mr. Genellie stated that if the liquor license goes out of use for a year then the grandfathering option goes away. Staff discussed that capping the number of off-sale licenses is the simplest way to proceed and that a proposal for additional licenses could be evaluated and the ordinance amended. Staff will discuss liquor store control through zoning with the City Attorney and the Planning Department. Staff will keep the Council updated regarding options and the proposed ordinance amendment may come back to Council in May or June. · The Charter Commission will be discussing filing fees and ranked choice voting. The Charter Commission is in need of two more members. · Discussion of the City Clerk job opening and applications. · Discussion of an upcoming Heroin Epidemic Public Forum presented by Hennepin County Sheriff’s office. · Bowling fundraiser for military families at Tuttle’s Eat Bowl Play on April 15. · Pizza Rev Grand opening and ribbon cutting on May 14. · Council will tour Gallery Flats apartments on Tuesday, April 15 at 6 pm. · Shady Oak Road Open House on Wednesday, May 21, 5:30 pm at the Hopkins Fire Station. · Mr. Mornson updated the Council on SWLRT planning meetings and Municipal Consent. SWLRT update is scheduled for the May 13th Council Work Session. · Discussion of the proposed purchase price and relocation costs for the duplex by Cottageville Park. · The Housing Rehabilitation Program has received 13 applications. · Mr. Mornson updated the Council on possible property development. Work Session Minutes April 8, 2014 Page 3 With no further business to discuss there was a motion by Council member Cummings and a second by Council member Gadd to adjourn the meeting at 8:17 p.m. Respectfully Submitted, Debbie Vold CITY COUNCIL _____________________________________ _____________________________________ _____________________________________ _____________________________________ ATTEST: _______________________________ ______________________________________ Eugene J. Maxwell, Mayor Kristine A. Luedke, City Clerk April 15, 2014 Council Report 2014-041 Approve an On-Sale Brewer Taproom and Off-Sale Brewer Liquor License for LTD Brewing, LLC located at 715 Mainstreet Proposed Action Staff recommends adoption of the following motion: Approve an On-Sale Brewer Taproom and Off-Sale Brewer Liquor License for LTD Brewery, LLC located at 715 Mainstreet, Unit 5 for the license term through June 30, 2014, contingent upon a successful background investigation and submission of a certificate of liquor liability insurance. Overview The City received an application from LTD “Live the Dream” Brewing Company for an on-sale brewer taproom and off-sale brewer malt liquor license. The brewery will be located at 715 Mainstreet, Unit #5. The owners of LTD are Mr. Blake Verdon and Mr. Jeremy Hale. They plan to open this spring. The will be the first establishment for Mr. Verdon and Mr. Hale and the first brewery for the City of Hopkins. The Hopkins Police Department is in the process of completing the background investigation. Primary Issues to Consider • Zoning • Location and Service • Hours of Operation • Definition/Requirements • Process • Financial Impact Supporting Information • Drawing of the premises • The complete application is on file in the City Clerk’s office Kris Luedke, City Clerk Financial Impact: $1,300 Budgeted: Y/N _N_ Source: ________________ Related Documents (CIP, ERP, etc.): ________________________________ Notes: ________________________________________________________ Council Report 2014-014 Page 2 Primary Issues to Consider Zoning LTD Brewing Company is located in the B-3 district and was granted a conditional use permit on December 3, 2013. At that time, the site plan indicated approximately 2938 square feet for the total brewery. 1200 square feet are to be used for production and brewery and 1700 square feet for the taproom and lounge area. There is a planned patio area of approximately 1500 square feet in the future. Location and Service LTD “Live the Dream” Brewing Company will be located at the former Glenrose Floral site on 8th and Mainstreet. The brewery will consist of approximately 75 seats and will eventually have an outdoor patio. The brewing production area will be located in the back of the taproom, where tours will be given regularly. The brewery will brew several different craft beers as well as sodas. Hours of Operation City Code allows a taproom to be open the same days and hours as an on-sale liquor licensee. At this time, the proposed hours of operation are: • 4 p.m. to 10 p.m. Tuesday through Thursday • 4 p.m. to midnight on Fridays • Noon to midnight on Saturdays. Definition/Requirements The following is taken from the Hopkins City Code chapter 1200. On-Sales Brewer Taproom License. A brewer who has a license from the Commissioner of Public Safety to brew up to 3,500 barrels of malt liquor per year may be issued a license by the City for on-sale of malt liquor subject to the following conditions: • The malt liquor sold on sale for consumption must be produced by the brewer on the licensed premises. • No other beverages containing alcohol may be sold or consumed on the licensed premises. Off-Sale Brewer Malt License. A brewer who has a license from the Commissioner of Public Safety to brew fewer than 3,500 barrels of malt liquor per year may be issued a license by the City for off-sale of malt liquor subject to the following conditions: • The malt liquor sold off-sale must be produced and packaged on the licensed premises. • The malt liquor sold off-sale shall be packaged in 64-ounce containers commonly known as “growlers” or in 750 milliliter. Process If the Council approves the license, the State application will be sent to the Alcohol and Gambling Enforcement Division. Because this is a new license, the Alcohol Enforcement Department will inspect the establishment before the license is issued. A small brewer off-sale liquor license is issued by the State. Council Report 2014-014 Page 3 Financial Impact The fee for this applicant includes $500 for the background investigation and $700.00 for the annual license fee which will be prorated for this year. Alternatives 1. Approve the application. 2. Continue the item for more discussion. 3. Deny the application. Staff recommends alternative one, approve the application.