09-28-2017 Charter Commission Regular Meeting
Minutes of the Hopkins Charter Commission
September 28, 2017
CALL TO ORDER/ROLL CALL
The Hopkins Charter Commission met on September 28, 2017 in the Raspberry Room
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at City Hall, 1010 1 St. S., Hopkins. Present were Commission Members Datta, Dunn,
Fischer, Folk, Genellie, Johnson, Kerssen, Meland, Ringuette and Waters. Commission
Member Shirley was absent. Also present were City Attorney Riggs, and City Clerk
Domeier.
The meeting was called to order at 6:30 p.m. by the City Clerk Domeier.
APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
Motion by Kerssen. Second by Waters.
Motion to Approve the February 20, 2015 Charter Commission Regular Meeting
Proceedings
Ayes: 10
Nays: 0. Absent: Shirley. Motion carried.
ELECTION OF OFFICERS
Motion by Johnson. Second by Folk.
Motion to Elect Commissioner Genellie as Chair of the Hopkins Charter
Commission.
Ayes: 10
Nays: 0. Absent: Shirley. Motion carried.
Motion by Fischer. Second by Ringuette.
Motion to Elect Commissioner Kerssen as Vice-Chair of the Hopkins Charter
Commission.
Ayes: 10
Nays: 0. Absent: Shirley. Motion carried.
NEW BUSINESS
7.1. Charter Commission Membership
City Clerk Domeier provided a summary of the Charter Commission Membership
including its purpose, duties and objectives and member responsibilities. City Attorney
Riggs explained differences between charter and statutory cities. Per the
recommendation of City Attorney Riggs, City Clerk Domeier will provide members with
the LMC Handbook Chapter 4 and Minnesota Statute 410.
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7.2. 2017 Charter Amendment: Chapter 6
City Attorney Riggs provided a summary of the proposed changes to Chapter 6.
Discussion was held regarding the proposed changes to Sections 6.04, 6.06, and 6.07.
Based upon that discussion, changes were proposed to the language in the Charter.
Motion by Ringuette. Second by Kerssen.
Motion to amend Section 6.04 Subordinate Employees as follows: There shall
be employees subordinate to the City Manager as the council may establish by
ordinance or resolution. The council may, by ordinance or resolution, abolish
positions which have been created and it may combine duties of various
positions as it may see fit.
Ayes: 10
Nays: 0. Absent: Shirley. Motion carried.
Motion by Kerssen. Second by Fischer.
Motion to amend Section 6.06 Purchases and Contracts as follows: The
City Manager shall be the chief purchasing agent of the City as provided
herein. All City purchases and contracts shall be made or let by the City
Manager when the amount involved does not exceed an amount
established at least annually by the City Council by resolution. All other
purchases and contracts shall be reviewed and approved by the City
Council. Contracts shall be made in compliance with Minnesota law,
including all applicable competitive bidding requirements. All contracts,
bonds, and instruments of any kind to which the City is a party shall be
signed by the mayor and the City Manager on behalf of the City and shall
be executed in the name of the City. The City Council may by ordinance
adopt further regulations regarding the process for the making of bids
and the letting of contracts, including the further delegation of authority to
the City Manager as the City Council deems appropriate and remove
Section 6.07 Contracts/Bids.
Discussion was held regarding the formatting of the paragraph. Commissioner
Ringuette suggested amendments to the proposed language including grammatical and
adding that resolutions may be used in making regulations regarding bids and contracts.
Motion by Ringuette. Second by Kerssen.
Motion to amend Section 6.06 Purchases and Contracts as follows: The
City Manager shall be the chief purchasing agent of the City as provided
herein. All City purchases and contracts shall be made or let by the City
Manager when the amount involved does not exceed an amount
established at least annually by the City Council by resolution. All other
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purchases and contracts shall be reviewed and approved by the City
Council. Contracts shall be made in compliance with Minnesota law,
including all applicable competitive bidding requirements. All contracts,
bonds, and instruments of any kind to which the City is a party shall be
signed by the mayor and the City Manager on behalf of the City and shall
be executed in the name of the City. The City Council may, by ordinance
or resolution, adopt further regulations regarding the process for the
making of bids and the letting of contracts, including the further
delegation of authority to the City Manager as the City Council deems
appropriate and remove Section 6.07 Contracts/Bids.
Ayes: 10
Nays: 0. Absent: Shirley. Motion carried.
7.3. Set Next Meeting Date
The next Charter Commission meeting was set for Thursday, December 14 at 6:30 p.m.
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The meeting will be held in the Raspberry Room at City Hall, 1010 1 St. S., Hopkins.
ADJOURNMENT
There being no further business to come before the Charter Commission and upon a
Motion by Kerssen, Second by Johnson, the meeting was unanimously adjourned at
7:25 p.m.
Respectfully Submitted,
Amy Domeier, City Clerk
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