2001 City of Hopkins, MN Budget 2001 BUDGET
CITY of HOPKINS, MINNESOTA
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CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2001
Mayor Eugene Maxwell
Councilmember Frances Hesch Councilmember Karen Jensen
Councilmember Diane Johnson Councilmember Rick Brausen
Steven C. Mielke City Manager
Department Directors
Lori Yager Finance Jim Genellie Community Services
Steve Stadler . Public Works Craig Reid Chief of Police
Jim Kerrigan........Community Development Don Beckering Fire Chief
Dave Johnson Recreation
This document was developed and compiled by the FinanceDepartment, City of Hopkins, with significant contributions from:
Deb Dahlheimer, Senior Account Clerk
CITY OF HOPKINS
TABLE OF CONTENTS
Introduction/Background
Letter of Transmittal 1
City Manager's Budget Message 2
Mission Statement 8
Community Profile 9
Organization Chart 12
Organization Structure 13
Budget Policy 13
Financial Management Policy 16
Budget Overview
Authorized Staffing Levels 18
2001 Budget Summary—All Funds 19
Working Capital Balances by Fund 25
General Fund Budget Projection 27
Debt Overview 29
Capital Improvements Overview 31
General Fund 33
Special Revenue Funds 130
Internal Service Fund 174
Enterprise Funds 176
General Debt Service Funds 199
Budget Calendar 200
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CITY OF HOPKINS
HOPKINS,MINNESOTA Department of Finance
1010 First Street South*Hopkins,MN 55343 *(952)935-8474 *FAX: (952)935-1834 *(952)939-1393
Dear Reader:
This document presents the City's approved 2001 Budget with operating program detail.
This information has been compiled and presented in accordance with generally accepted budgeting
practices as pronounced by the Government Finance Officers Association of the U.S. and Canada,
and with generally accepted accounting principles for governmental accounting.
Lori K Yager
Director of Finance
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CITY OF HOPKINS
INTRODUCTION
It is my pleasure to present the 2001 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins.
The other documents include the Comprehensive annual Financial Report,the Five Year Capital Improvements Plan, and the Equipment Replacement Plan.
Hopkins was first settled in 1853 and was incorporated as the Village of West Minneapolis in 1893. The name was changed in 1928 to Hopkins after one of
the early residents. The original territory of incorporation was three square miles, but successive annexation since 1946 has enlarged this area by one-third.
In 1947, the residents of the area adopted a City Charter with a Council/Manager form of government. The governing council is responsible, among other
things,for passing ordinances, adopting the budget, appointing committees and hiring the city's manager and attorney.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins, and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through mission and vision statement building, citizen academy and state of the city projects. The budget adoption is a significant way in which
the City Council expresses their leadership. The City Council establishes budget goals,which are accurately reflected in this budget.
2001 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
• Visioning Process—The Council is undertaking a mission and visioning process which will help determine the priorities of the community and direct
the council in providing services for it's constituency.
• Program Budgeting—Implemented program budgeting in replace of department budgeting. This provides more information in regards to what
programs departments provide and what is the individual cost of those programs. We are only into our second year of program budgeting. This
accomplishes the objective of reviewing revenues and expenditures based on program activity.
• Four Year Budget Modeling—Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy
needs over the next four years.
• Cash Flow Models—Implemented in 2000, cash flow projections are created for all funds to provide us with a view of future sources and uses within
the various funds. This encourages long range planning and goal setting.
• Net Property Tax Cost for Sample Properties—Developed many years ago,this provides information to the council incorporating expected
increases in valuation and projecting actual costs on sample properties within the city.
• Net Tax Cost by Program—This provides both a dollar and percentage of property tax support for each of the City's General Fund programs.
2001 BUDGET
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CITY OF HOPKINS
HOPKINS IN 2000
The year 2000 experienced a strong economy for the nation and for our local community. The City's tax base continues to grow. At the same time, we are
experiencing labor shortages,which cause salary and benefit cost increases, in order to sustain valued employees. The City has made substantial
reductions in its operating budgets by foregoing some equipment and capital expenses together with hiring deferrals. In 1999 the new SuperValu warehouse
property became part of our tax base,which has fueled our tax capacity. The levy rose an average of 3.3% per year for the last five years. Over a ten-year
period it has rose an average of 4.4%. The City's general fund expenditures have increased an average of 3% a year over the last ten years. This below
average increase in general fund expenditures has been accomplished through diligent planning and management.
Although general fund increases have been small we have made several achievements over the past few years:
• Created a position in 1996,which assists the City Manager in special projects such as the Art Center, Depot Coffee House, Visioning and
Strategic Planning.
• Implemented a Management Information System program to assist with all the new technology issues and help direct the city through
technical changes.
• Implemented the equipment replacement plan lease program to directly charge programs for equipment replacement and use.
• Upgraded the City's credit rating with Standard and Poor's from an A+to AA-, placing the city in the top 10%of cities rated by this agency.
At the same time, the employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of
employees has grown from 106 in 1997 to 114 in 2001. The additional positions include Art Center employees, Depot Coffee House employees, Information
Technician and expanded part-time positions at Dow Towers, Activity Center and Ice Arena.
ECONOMIC OUTLOOK
Minnesota's economy is one of the strongest in the nation. With more than ninety percent of all the nations major industries located in Minnesota, it is
considered very diverse. Thirteen fortune 500 companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They are
a fortune 500 company that continues to expand in Hopkins. Another fortune 500 company with a branch in Hopkins is US Banks. Included with the fortune
500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial and industrial properties.
Hopkins economic outlook is very stable. The city anticipates expanding its tax base through redevelopment and new home construction. Hopkins is an
inner-ring suburb of Minneapolis with a good mix of residential, commercial, and industrial properties. Hopkins participates fully in the Minneapolis and
Hennepin County economies. Hopkins has preserved its central downtown area where development continues and is encouraged through special tax
incentives. Retail sales are strong at more than 200% of the states and nation's levels. This reflects on the strength of the downtown area. Hopkins wealth
levels are above average when compared nationwide. In the 80's the wealth and population of Hopkins was on the decline but due largely to redevelopment
efforts, the city has reversed this trend and is now considered a very desirable place to live and work.
2001 BUDGET
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CITY OF HOPKINS
BUDGET OBJECTIVES FOR 2001
• Maintain quality City services at current levels at an affordable price for residents and commercial/industrial users.
• Continue implementing program budgeting to use as a tool for analysis of all programs and services to:
• look for ways to reduce dependency on the property tax,
• find greater efficiencies in the provision of current services and programs,
• compare staffing levels to workloads to assure proper allocation of resources,
• create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
• Forecast funding needs and tax implications to assure strong long-term financial stability.
• Provide adequate funds to meet necessary technology upgrades.
• Continue policy of not using fund balances for operating expenses.
• Recognize and award employees that help the City save money.
• Continue to fully fund capital equipment expenditures through the equipment replacement fund.
• Continue with the Citizen's Academy to involve citizens in local government through training and education.
• Adoption and commencement of Hopkins Mission Statement and Vision action steps.
• Pursue legislation for Food and Beverage tax and collect information on potential utility franchise fees.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
• The"Big Plan" may affect city finances as well as residential and commercial based taxpayers. It is too early in the process to determine how
the Governors "Big Plan"will actually affect us but it definitely will.
> Property Classification Changes—In the past there has been a tendency to shift some of the tax burden back to residential from
commercial/industrial taxpayers. This may continue in the future but it is predicted to continue at a much slower pace then in the past.
> Tax Increment Finance—Any changes in property classifications impact property tax gener.yted by TIF districts. Currently the tax generated in
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
• Property Tax Freeze—May be considered in the future as a tool to hold down local government spending.
> Assessed value limitation— Implemented in 1997 to limit the increased in a residential property value it essentially shifts tax burdens from high
increased value properties to low increased value properties.
> State Aid Freeze or Reduction—State aids continue to either stay the same or have been reduced in recent years. This trend will continue into
the future with State government wanting local governments to become less reliant on aid for support.
Real Estate Values—Real estate values in this community continue to increase. This promotes an increase in the city's tax capacity, which in turn
usually decreases the overall tax rate.
Redevelopment—Significant redevelopment has occurred within the city of Hopkins over the past five years. This redevelopment has contributed
substantially towards the increase in property values by making Hopkins a more attractive place to live and work. Redevelopment of Hopkins will
continue into the future to ensure that Hopkins continues to be considered a desirable community to live and work in.
2001 BUDGET
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CITY OF HOPKINS
Expenditures—These should continue to increase at about the same rate as inflation into the future. The 2001 increase is slightly higher due to a
catch up of wages and benefits for employees.
Fund Balance—General fund balance will continue to be strong for the next 3 to 4 years, absent any significant changes in expenditures or
revenues.
GAUGING THE CITY
The city uses the following performance measures:
• Tax levy history in relation to consumer price index.
• Sample properties—cost per month
• Comparisons of comparable communities
• Goal achievement
2001 BUDGET ADOPTION
Overall the budget objective is to keep tax rates fairly constant. This objective has been accomplished through increased net tax capacity levels and
keeping the tax levy at a reasonable amount at the same time allowing the city enough funds to continue with the level and quality of service it
currently has. The dollar increase on an average sample residential property will be$3.55 per month for 2000. The adopted General Fund budget is
a 4.3% expenditure increase with a decline in the overall tax rate of 1%. The decline is primarily associated with the increase in tax capacity value.
The tax levy increase for 2000/2001 is at a 6%. The levy includes funds designated for debt service retirements.
The monthly tax cost for the average home,which the value has increased from $112,000 in 1999 to 123,000 in 2000, a 9.7% increase, experiences
a 9.8% increase in monthly cost.
2001 BUDGET
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CITY OF HOPKINS
2001 Monthly Cost (average home)
City of Hopkins Monthly Property Tax Council $0.60
Service Cost(average home)
Administrative Services $1.70
$100 -_._.___._____.._�._.._ �.,�._..__ ,,._.._ _._.. _e���
Finance $0.80
$80 Legal $0.30
Municipal Building- (Public Works) $0.55
$60 - Activity Center-(Public Works) $1.25
$40 - Community Services $2.20
♦
$20 - Police $15.70
Fire $2.85
1997 1998 1999 2000 2001 Emergency Preparedness $0.10
Public Works $9.55
Recreation $1.30
Planning and Community Development $0.80
Unallocated $0.70
Debt $1.90
Monthly Cost for City
Services $40.25
The special revenue funds remained relatively constant except for a $1.6 million dollar anticipated expenditure within Tax Increment District 1-1. This
expenditure follows the goals of continued redevelopment to expand the tax base in Hopkins. The enterprise funds remain relatively constant with no
expected rate changes until 2002 when the refuse rate will be analyzed for possible changes.
2001 BUDGET
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CITY OF HOPKINS
City of Hopkins Average Monthly Service Costs:
2000 2001 In 2001 staff will look at diversification of revenue sources by researching
Food and Beverage tax legislation and Utility Franchise Fee possibilities. It
City Property Taxes $36/mo $40/mo is also the intention of the council to capture any excess general fund
(average home) revenues at year end and transfer them to a special revenue fund for future
Water—Consumption funding of unfunded capital needs.
5,000 a month $ 6/mo $ 6/mo
$1.20/1000 gal. The 2001 budget process has pulled together the goals and objectives of the
Sewer—Consumption $11/mo $11/mo council and provided them an avenue in which to obtain those goals.
5,000 a month
$2.25/1000 gal.
Refuse and Recycling $15/mo $15/mo
Storm Sewer $4/mo $4/mo
Total $72/mo $76/mo
5% increase overall
2001 BUDGET
CITY OF HOPKINS
Inspire
Hopkins
Partnering with
Educate Citizens to Involve
Enhance the
Quality of Life
Communicate
Together, all of city government pledges to: As a city council we pledge to:
Continually enhance partnerships with citizens. Continually enhance partnerships with staff.
Inspire citizen leadership. Lead in the creation of a community-wide vision.
Educate and involve residents. Set policy.
Communicate openly and effectively.
Be responsive. As a staff, we pledge to:
Be fiscally responsible. Continually enhance partnerships with the city council.
Develop and implement long-term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
2001 BUDGET
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CITY OF HOPKINS
COMMUNITY PROFILE
The City of Hopkins is home to residents, industries, retailers and restaurants. Hopkins is 99%developed and over 4% is designated park and open
space areas.
A City Charter is the basis for government operation with a Council—Manager form of government. The City Council consists of four council
members and the mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a two-year term.
Dated of Incorporation November 27, 1893 Housing 2,402 single family
Date of Adoption of City Charter December 2, 1947 4,658 multiple family
Form of Government Council - Manager 488 duplexes
Fiscal Year Begins January 1 1,637 condo/townhome
Area of City 4.0 Square Miles
Miles of Streets and Alleys 72.8 Miles Education 4 Elementary Schools
Storm Sewers 21.4 Miles 2 Middle Schools
Sanitary Sewers 43.4 Miles
Water Mains 52.6 Miles Civil Defense Warning Sirens 2
Fire Protection:
Number of Stations 1
Number of Employees -Volunteer 35 City Bond Ratings Standard & Poor's AA-
Police Protection: Moody's A+
Number of Stations 1
Number of Employees 37
Recreation:
City Parks 12 city parks
Playgrounds 1
Skating Rinks 18
Elections:
Registered Voters - last general election 8,789
Population:
1998 16,559
1999 16,887
2001 BUDGET
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CITY OF HOPKINS
General Fund Actual and Projection
$10,000,000 r. The general fund tax levy rises in proportion
$9,000,000 F � � � .x — �
� to general fund expenditures. Currently
$8,000,000 4 ''� Hopkins relies on its property taxes as its'
$7,000,000 , . — major source of revenue. State and federal
Revenue
$6,000,000 ___- aids have not increased as much as the rate
Expenditure
$5,000,000 of inflation. To keep up with the rising costs
$4,000,000 Fund Balance of providing services the city is forced to raise
$3,000,000 — — — X Levy its' tax levy.
$2,000,000
$1,000,000
$0
1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
City of Hopkins Market Values
$600,000,000 The City of Hopkins is experiencing growth
in its' residential properties. One goal of
$500,000,000 — --- — — — l the city council is to preserve the current
i housing stock and promote housing
$400,000,000 growth. The graph to
the
left
the
—�—Commercial achievement of this goal. The housing
$300,000,000 - Industrial stock has grown in Hopkins and the market
value of the residential properties has
$200,000,000 Residential grown. Commercial and Industrial property
values have remained fairly constant.
$100,000,000
$0
00 ON O� 0A' 0� O� 00 O� 04' 0°5 00
� � 1.• N N N N� N
2001 BUDGET
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CITY OF HOPKINS
Principal Debt Obligations
$7,000,000
$6,000,000 —
$5,000,000
$4,000,000
G.O.Bond Principal
—Spc.Assess. Bond Principal
$3,000,000
Revenue Bond Principal
$2,000,000
•
$1,000,000 —
$0
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� o yo rto `10 �o do "10 to no yo `10 yo ,10 ,yo yo do yo �o �o do `10 roti roti
Early retirement of Tax Increment debt causes an increase in principal debt
payments in the next five years. Then obligations for the City are projected to stay
fairly level and low far into the future.
2001 BUDGET
CITIZENS
Boards & CITY
Commissions COUNCIL City Attorney
Administrative City Manager MIS
Services
City of
Minnetonka
� I
Community Planning &
Services Finance Economic Fire Police Public Works Recreation
Development
•
• Assessing Economic • Fire & Medical • Patrol • Building Maint. &
Development Equipment
• City Clerk • Accounting Response • Investigation P
• Housing Services
• Elections • Payroll • Prevention • Communication
• Inspections • Utility Billing •
Planning & • Emergency • Crime • Engineering
• Reception Zoning Preparedness Prevention • Parks & Forestry
• Public Housing • Street/Traffic/
Refuse
• Water& Sewer
• Facilities Mgmt.
Activity Center
Center for the Arts
Depot
Pavilion/Ice Arena
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes the
council-manager form of municipal government. The City Council is comprised of the Mayor and four council members. The Mayor and the council members
are elected at large. The council members serve a four-year term and the Mayor serves a two-year term. The city manager of the City is the chief
administrative officer of the City. The city manager is selected by the City Council and serves an indefinite term. The city manager controls and directs the
administration of the City's affairs and therefore, supervises all departments and divisions of the city.
The city is managed through eight departments, each with a department head who reports to the city manager. A description of each of these departments is
included in this document. Within each department are several programs. A description of each program, its objectives and budget are presented in this
document.
The city utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are
comprised of volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and also
recommends changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they promote
equality and fairness within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning applications,
changes to zoning ordinances and recommends possible future economic development for the city. The Park board meets monthly to review park and
recreation programs use and recommends future programs and development for parks. The Chemical Health commission meets monthly and they promote
chemical use awareness in the city. The Police Civil Service commission meets whenever necessary to regulate and monitor personnel changes within the
police department.
There are also several internal committees comprised of department heads and employees to assist in the management of city operations. These include the
Technology committee,the Employee Management committee, and the Safety committee.
BUDGET POLICY
The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 41 separate funds.These
funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The Council may
include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the Council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The Council shall hold a
public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
2001 BUDGET
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CITY OF HOPKINS
Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET. The annual budget shall provide a complete financial plan for the budget year by fund, showing all proposed
expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the Council may require or the City
Manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the past two complete
fiscal years and, as far as possible, for the current year. The Council may include or exclude at its discretion any fund, except the general fund. The budget
shall be submitted to the Council at a regular Council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval. It shall
be a public record open to public inspection by anyone and the City Manager shall cause sufficient copies thereof to be prepared for distribution to the Mayor,
members of the Council and interested persons.
PASSAGE OF THE BUDGET. The Council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and
adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET. Except as set forth in Section 7.16, the City Manager or the City Council shall not approve any expenditure uncovered
by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the total
past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or make any purchases
except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any person in
the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein authorized shall be a personal
obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET. Except as set forth in Section 7.16, after the budget shall have been duly adopted, the Council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal year
for the several purposes named therein. The Council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums
from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those
funds within the same fund for other purposes. The Council may also increase appropriations if actual receipts exceed budgeted revenues. The increase in
appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a
department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the general
fund total expenditures cannot exceed the total general fund appropriation. The Council must budget for the general fund but budgets for all other funds are
at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of Accounting described below.
Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary appropriations can be carried forward if approved by the
City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund balances and
the budgets associated with them are carried forward to the next year.
2001BUDGET
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CITY OF HOPKINS
The City follows the procedures below in establishing the budget.
1. The City Manager submits to the city Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council,
enterprise funds, internal service funds and debt service funds. Capital project funds for the city are not budgeted annually but are included in the
Capital Improvement Plan approved by the city Council. Capital projects are approved by the city Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The General fund budget is enacted through passage of a resolution.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations
of each fund are accounted for with a separate set of self balancing accounts that comprises its assets, liabilities, fund equity, revenues, and expenditures, or
expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be
spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements, into seven generic fund types
and three broad fund categories as follows:
Governmental Funds
General Fund - The general fund is the general operating fund of the City. It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures
for specified purposes.
Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal,
interest, and related costs.
Capital Project Funds-Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities
and infrastructure, other than those financed by proprietary funds or special revenue funds.
Proprietary Funds
Enterprise Funds - Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs(expenses, including depreciation)of providing goods or services to the general public on a continuing
basis, be financed or recovered primarily through user charges.
Internal Service Funds— Internal service funds are used to account for the financing of goods and services provided by one department to other departments
of the City on a cost-reimbursement basis.
2001 BUDGET
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CITY OF HOPKINS
Basis of Accounting
Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current
liabilities generally are included on the balance sheet. Reported fund balance is considered a measure of"available spendable resources." Governmental
fund operating statements represent increases(i.e., revenues and other financing sources)and decreases(i.e., expenditures and other financing uses)in net
current assets.
Proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets, including fixed assets, and all liabilities,
including long-term liabilities, associated with their activity are included on their balance sheets. Their reported fund equity is segregated into contributed
capital and retained earnings components. Proprietary fund type operating statements present increases (i.e., revenues) and decreases (i.e., expenses) in
net total assets.
Governmental and fiduciary funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when susceptible to
accrual (i.e., when they become measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means
collectible with the current period or soon enough thereafter to be used to pay liabilities of the current period.
Major revenues that are susceptible to accrual include property taxes (excluding delinquent taxes received over sixty days after year-end), special
assessments, intergovernmental revenues, charges for services, and interest on investments. Major revenues that are not susceptible to accrual include fees
and miscellaneous revenues; such revenues are recorded only as received because they are not measurable until collected.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and
interest on general long-term debt which is recognized when due.
Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when earned, and expenses are recorded at the time
the liabilities are incurred. Unbilled utility service receivables are recorded at year-end.
FINANCIAL MANAGEMENT POLICIES
Purpose: The City of Hopkins has a responsibility to its citizens to plan the adequate funding of services desired by the public. This includes managing
municipal finances wisely to carefully account for public funds.
Objectives: In order to achieve this purpose, the financial management policies have the following objectives:
1. Provide accurate information on the full costs of program service levels.
2. Provide accurate and timely information on financial condition.
3. Provide sound principles to guide City Council and management through important decisions, which may have fiscal impacts.
4. Set operational principles which minimize the cost of doing business to the extent of reaching the desired service objectives,while minimizing
financial risk.
5. To protect and enhance the City's credit rating and prevent default on any municipal debt.
6. To ensure the legal use and protection of all city funds through a good system of financial and accounting controls.
2001 BUDGET
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CITY OF HOPKINS
POLICIES
Debt Policy
A. The City may issue debt for its' Permanent Revolving fund which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt
levies. Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a
favorable majority vote.
B. The City will keep the total maturity length of general obligation bonds below 25 years.
C. Total net(after deducting reserves) general obligation bonds(net of utility supported potion and any portion supported by others, such as direct fees
to property owners) shall not exceed $1,038 (2000 dollars) per capita, to be indexed annually by the increase in property market value and
population.
D. Net general obligation debt(as defined above)will not exceed 2% of the estimated full market value of taxable property in the City.
E. The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures.
Emergency bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth
every year there after for ten years.
Budgetary and Financial Control Policies
A. The Council shall have full authority over the financial affairs of the City.
B. City Manager shall control and direct the administration of the City's affairs.
C. The Manager shall prepare the budget annually and submit it to the Council and be responsible for its administration after adoption.
D. The Manager will prepare and submit to the Council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the Council advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The Council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G. The City Manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be
invested by the City Manager according to policies adopted by the City Council.
I. The City Manager shall be the chief accounting officer of the City and shall submit to the Council a statement each month containing information
relative to the finances of the City as the Council may require. Each year the City Manager shall submit a report to the Council, no later than June
30, covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed
for annual City financial reports and copies will be made available to interested parties.
2001 BUDGET
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CITY OF HOPKINS
Authorized Staffing Levels
Full-Time and Permanent Part-Time Employees
1997 1998 1999 2000 2001
Authorized Authorized Authorized Authorized Authorized
Administrative Services 3.5 3.5 3.5 4.65 4.53
Finance 4.0 4.0 4.0 3.95 4.0
Municipal Building 2.05 2.05 2.0 2.0 2.0
Activity Center 3.1 3.32 3.32 3.32 3.65
Community Services 10.2 10.2 10.2 10.1 10.3
Police 37.5 37.5 37.5 37.5 37.5
Fire .8 .8 .8 .8 .8
Public Works 25.65 22.75 22.75 23.5 22.67
Planning &Community 1.4 2.1 2.1 1.85 1.85
General Fund Total 88.2 86.22 86.17 87.67 87.3
Economic Development 1.5 1.5 1.5 1.8 1.8
Para-Transit .15 .15 .15 .15 .15
Housing Rehabilitation .6 1.0 1.0 1.05 1.05
Parking 1.28 1.28 1.28 1.3 1.8
Section 8 .75 .8 1.3 1.3 1.2
Cable 1.05 1.05 1.05 1.05 1.05
Depot Coffee House 2.0 2.0 1.5 .67
Special Revenue Fund Total 5.33 7.78 8.28 8.15 7.72
Water 3.6 3.6 3.6 3.82 3.82
Sanitary Sewer 3.5 3.5 3.5 3.81 3.71
Refuse 3.75 4.0 4.0 3.27 3.68
Storm Sewer .55 .55 .55 .58 .82
Pavilion/Ice Arena 1.1 2.25 2.92 2.82 2.82
Art Center 2.8 3.55 3.88 3.78
Skate Park .35
Total Proprietary Funds 12.5 16.7 18.12 18.18 18.98
Total All 106.03 110.70 112.57 114.0 114.0
I
2001 BUDGET
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CITY OF HOPKINS
Approved Budget Summary—All Funds
The total budget represents planned or anticipated revenues and expenditures for all funds, excluding unbudgeted special revenue funds and capital project
funds. The amount of the annual total budget fluctuates up or down from year to year, depending on special projects and expenditures which may occur
during the plan budget period. The budget provides guidelines to staff for City operations.
The purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$18,711,158. Appropriations for all funds total $19,666,116. The deficit of$954,958 will come from unreserved fund balance in the Tax Increment Financing
funds.
The largest source of revenue by category is property taxes of$7,245,361 comprising 43% of total revenues. Utility fees for water, sewer, refuse and storm
sewer account for$3,570,100 of the City's revenue or 21%. Intergovernmental revenue totals $2,345,076 or 14% of the City's revenues. Charges for
services, other than utilities is$1,333,650 or 8% of the City's revenues. Special Assessment Fees for housing projects are$731,812 or 4% of City revenues.
Permits, licenses and fines are $500,120 or 3% of revenues. Revenues increased by 2% over last year.
2001 Budgeted Revenues
Other
2%
Utility Charges
21%
•
z vi Property Tax
Charges for Services '.^x 43%
8%
Interest
5%
License, Permits&Fines
3% Special Assess. Fees
Intergovermental 4%
14%
2001 BUDGET
19
CITY OF HOPKINS
The largest source of appropriations by category is employee salaries and benefits at$7,549,548. Materials, supplies and services make up 24%of
appropriations at$4,392,213. Capital outlay and improvements can fluctuate substantially every year. In 2001 the budgeted amount is$2,623,052 or 15% of
appropriations. Debt service has remained fairly constant at$2,070,255 or 12% of appropriations in 2001.
2001 Budgeted Appropriations
Debt service expense
12%
Depreciation&interest_
8% Salaries&employee
benefits
41%
Capital outlay&
improvements =°
15%
ro +.h
Materials, supplies&
services
24%
The five largest programs of the 2001 budget account for 63% of the appropriation budget and are as follows:
Tax Increment Finance $3.8 million
Police 3.1 million
Debt Service 2.1 million
Public Works 1.7 million
Sanitary Sewer 1.7 million
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CITY OF HOPKINS
The City's tax base has recovered from its' decline in 1992. In 1992 and 1997 commercial-industrial tax capacity values were adjusted down which reduced
the overall tax capacity for the City by over$1 million. Below depicts tax capacity value over the last ten years.
Tax Capacity History (in thousands)
18,000 _.-----17,500 As the graph depicts, the tax capacity in Hopkins had
17,000 — declined since 1991. This was primarily due to restructuring
16,500 - — ^_ the commercial-industrial tax capacity rates. In 2000, tax
capacity increased substantially due to increased market
16,000 — — value and the sale of non-taxable government property to a
15,500 — _ commercial-industrial taxable entity. The tax capacity is
projected to continue steady growth into the future.
15,000 — — — --
-
14,500
14,000 — —
13,500
13,000
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000
The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average home
in Hopkins in 2001 is valued at$124,000. Total taxes of$1,748 on an average home in Hopkins helps pay for all governmental services.
2001 BUDGET
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CITY OF HOPKINS
City taxes of 28% results in payments of$483 annually or approximately$40 per month. Net property tax cost by program, was developed by crediting
related revenues against appropriate programs expenditures. Net monthly property tax costs for program budgets are as follows:
Police Protection
$15.70
Fire Protection Street and Park Maintenance Administration
$2.95 $9.55 $1 .70
Debt Recreation Inspections, Assessing, Licensing
$1 .90 $1 .30 $2.20
Activity Center Finance Bldg Maint. Comm Development
$1 .25 $.80 $.55 $.80
Legal Council Unallocated
$.30 $.60 $.70
The City's overall net levy increase before tax credits is 6%. The general fund levy increased from 2000 to 2001 by about 7.5% or$327,605. The increase in
levy was necessary to compensate for the lack of increase in intergovernmental revenues and to cover the overall general fund increase of 6.2% or$321,361.
Debt service levy requirements increased by $12,000 or 3.6%. This makes the current debt levy$342,000.
City Levy— By Purpose (Net of HACA)
2000 2001
General Fund $4,670,361 $4,342,756 7.5% increase
Debt 330,000 342,000 3.6% increase
2001 BUDGET
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CITY OF HOPKINS
2001 BUDGET SUMMARY-ALL FUNDS
REVENUES APPROPRIATIONS
GENERAL FUND GENERAL FUND
Property Taxes $ 4,692,361 Council $ 109,349
Intergovernmental 2,106,943 Administrative Services 301,561
Licenses, Permits and Fines 473,120 Finance 142,982
Interest Earnings 250,000 Legal 124,450
Charges for Services 181,820 Municipal Building-(Public Works) 98,928
Miscellaneous 35,840 Activity Center-(Public Works) 289,788
Community Services 722,774
Police 3,127,319
Fire 571,337
Emergency Preparedness 20,567
Public Works 1,735,868
Recreation 234,740
Planning and Community Development 138,026
Unallocated 122,395
$ 7,740,084 $ 7,740,084
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Chemical Assessment Team $ 55,000 Chemical Assessment Team $ 55,000
Economic Development 77,000 Economic Development 123,864
Real Estate Sales 6,200 Real Estate Sales -
Paratransit 99,748 Paratransit 99,748
Housing Rehabilitation 90,860 Housing Rehabilitation 102,602
Parking 78,830 Parking 128,133
Section 8 76,500 Section 8 71,587
Cable Franchise 135,000 Cable Franchise 160,870
Depot Coffee House 207,400 Depot Coffee House 206,901
Tax Increment Financing 2,259,524 Tax Increment Financing 3,815,495
$ 3,086,062 $ 4,764,200
2001 BUDGET
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CITY OF HOPKINS
PROPRIETARY FUNDS PROPRIETARY FUNDS
Equipment Replacement $ 581,000 Equipment Replacement $ 362,960
Water 922,000 Water 980,231
Sanitary Sewer 1,539,000 Sanitary Sewer 1,657,472
Refuse 624,100 Refuse 723,859
Storm Sewer 691,000 Storm Sewer 567,684
Pavilion/Ice Arena 271,800 Pavilion/Ice Arena 323,642
Art Center 206,100 Art Center 412,093
Skate Park 67,300 Skate Park 63,636
$ 4,902,300 $ 5,091,577
DEBT SERVICE FUNDS DEBT SERVICE FUNDS
PIR Fund Transfer In $ 202,750 Bond Principal $ 995,847
Property Taxes 342,000 Bond Interest 1,070,908
Special Fees 731,812 Service Charges 3,500
Tax Increment Fund Transfer In 1,669,000
Interest Earnings 37,150
$ 2,982,712 $ 2,070,255
TOTAL REVENUES $ 18,711,158 TOTAL APPROPRIATIONS $ 19,666,116
USE OF EQUITY AND FUND BALANCE $ 954,958
TOTAL SOURCES $ 19,666,116 TOTAL USES $ 19,666,116
2001 BUDGET
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CITY OF HOPKINS
Working Capital
Working capital is the result of current assets minus current liabilities. The City incorporates working capital goals to meet its short and long-term needs.
Working capital goals are established by staff to cover cash flow needs, capital purchases, emergency contingency and other special needs identified. Most
funds are projected to exceed the working capital goals established by staff.
2001 WORKING CAPITAL GOALS
Recommended Estimated
Balance 2001
GENERAL FUND
Approximately 50% of General Fund Gross Tax Levy(including HACA) - 2,842,000 2,850,000
(currently the City slightly exceeds its' goal of 50%)
CHEMICAL ASSESSMENT
$0-Grant must be spent in order to be reimbursed - -
ECONOMIC DEVELOPMENT
Maintain healthy fund balance to enable future development projects 3,000,000 3,675,000
for the city.
REAL ESTATE PURCHASES AND SALES 40,000 46,000
PARATRANSIT BUDGET - -
$0-Grants and fares do not usually cover entire costs. Supported by
the general fund.
HOUSING REHABILITATION 1,000,000 1,500,000
Maintain healthy fund balance to continue support of housing
rehabilitation for the city.
PARKING 250,000 298,000
Maintain enough fund balance to continue maintenance of parking ramp
and support the enforcement of parking in the city.
SECTION 8 40,000 4,500
Maintain minimum amount to continue section 8 housing program.
2001 BUDGET
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CITY OF HOPKINS
CABLE TV 200,000 280,000
Maintain enough fund balance to continue support of communications
position and finance equipment improvements for communications.
DEPOT COFFEE HOUSE 40,000 1,200
Maintain minimum amount to continue teen center program.
TAX INCREMENTS 1,000,000 1,250,000
Maintain healthy fund balance to continue support of existing projects
EQUIPMENT REPLACEMENT 1,500,000 1,800,000
Maintain enough working capital to enable future replacement of
equipment without issuing debt.
WATER 1,142,500 1,000,000
25%of projected annual expenditures
Build equity to cover future capital improvements
SANITARY SEWER 501,700 1,500,000
25% of projected annual expenditures
Build equity to cover future capital improvements
REFUSE 181,000 500,000
25%of projected annual expenditures
STORM SEWER 550,000 500,000
25%of projected annual expenditures
Build equity to cover future capital improvements
PAVILION/ICE ARENA 91,000 50,000
25% of projected annual expenditures
Build equity to cover future capital improvements
ART CENTER 80,000 -
25% of projected annual expenditures
Build equity to cover future capital improvements
SKATE PARK 15,000 25,000
25% of projected annual expenditures
Build equity to cover future capital improvements
2001 BUDGET
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CITY OF HOPKINS
General Fund Budget Projection
2000 2001 2002 2003 2004 2005
ESTIMATED BUDGET BUDGET BUDGET BUDGET BUDGET
Current Revenues
Property Tax $ 4,327,790 $ 4,692,361 $ 4,919,757 $ 5,287,002 $ 5,562,897 $ 5,857,573
Intergovernmental Revenues 2,134,678 2,106,943 2,100,089 2,101,201 2,102,201 2,103,201
License, Permits and Fines 540,467 473,120 624,000 550,000 525,000 500,000
Investment Earnings 172,814 250,000 212,000 195,000 185,000 180,000
Charges for Current Services 217,835 144,450 145,985 147,353 148,827 150,315
Other Revenue 45,814 73,210 72,370 72,370 72,370 72,370
Net Total Revenue 7,439,398 7,740,084 8,074,111 8,352,926 8,596,295 8,863,459
Other Financing Sources - - - - - -
Total Revenues $ 7,439,398 $ 7,740,084 $ 8,074,201 $ 8,352,926 $ 8,596,295 $ 8,863,459
Current Expenses
Salaries and Employee Benefits $ 5,551,934 $ 5,898,110 $ 6,104,587 $ 6,318,143 $ 6,539,954 $ 6,768,966
Materials, Supplies and Services 2,371,456 2,529,551 2,580,142 2,609,364 2,648,504 2,688,232
Capital Outlay 540,171 552,611 558,137 578,733 596,095 608,017
Capital Improvements 25,000 40,000 130,000 165,000 150,000 150,000
Total $ 8,488,561 $ 9,020,272 $ 9,372,866 $ 9,671,241 $ 9,934,554 $ 10,215,215
Less Expenditues Charged to
Other Activities (1,263,708) (1,290,664) (1.310,024) (1,329,67 3) (1.349,618) (1,36 3,1 IS)
Net Total 7,224,853 7,729,608 8,062,842 8,341,567 8,584,936 8,852,100
Other Financing Uses 106,000 10,476 11,359 11,359 11,359 11,359
Total Expenditures $ 7,330,853 $ 7,740,084 $ 8,074,201 $ 8,352,926 $ 8,596,295 $ 8,863,459
Change in Fund Balance $ 108,545 $ 0 $ 0 $ 0 $ 0 $ 0
2001 BUDGET
27
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons
$Amount
2000 2001 Change Change
Council $100,046 $109,349 $9,303 9.3%
Administrative Services $329,696 $301,561 ($28,135) (8.5%)
Finance $129,151 $142,982 $13,831 10.7%
Legal $121,020 $124,450 $3,430 2.8%
Municipal Building $166,033 $98,928 ($67,105) (40.4%)
Activity Center $229,363 $289,788 $60,425 26.3%
Community Services $706,817 $722,774 $15,957 2.3%
Police $2,880,479 $3,127319 $246,840 8.6%
Fire $588,079 $571,337 ($16,742) (2.8%)
Emergency Preparedness $19,292 $20,567 $1,275 6.6%
Public Works $1,655,091 $1,735,868 $80,777 4.9%
Planning& Economic Dev. $136,396 $138,026 $1,630 12%
Recreation $237,100 $234,740 ($2,360) (1.0%)
Unallocated 120,158 122,395 $2,237 1.9%
TOTAL $7,418,723 $7,740,840 $321,361 4.3%
2001 BUDGET
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CITY OF HOPKINS
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor'AA- G.O. debt rating. The City's total outstanding
debt on December 31, 2000, was$22,668,543. After reducing this by the amount supported by Utilities or special fees, the per capita debt is$888.
The total debt principal and interest due in 2001 is $2,740,370, of which $342,000 is raised through direct tax levy. The remaining principal and interest is
paid with direct fees, utility fees, tax increment transfers and special assessments. As depicted in the graph below debt service requirements continue to
decline for the next twenty years. The requirements drop to$2,100,000 in five years and to$1,500,000 in ten years. The ability to retire 70 percent of the
City's debt in the next ten years is a major strength. The graph below illustrates proposed early retirement of some debt in years 2002 thru 2005.
Total Debt Service Needs 2001 -2021
3,500,000.00
3,250,000.00
3,000,000 00
2,750,000.00
2,500,000.00
2,250,000.00 —
2,000,000.00
1,750,000.00
1,500,000.00
1,250,000.00
1,000,000 00
750,000.00 — —
500,000.00
250,000 00
0.00
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Minnesota State law limits the amount of G.O. debt for any municipality to 2% of market value, estimated to be $885,350,000 in 2001. This limitation provides
reasonable assurance of the municipality's ability to pay. $17,707,000 is the legal limit for Hopkins; projected debt subject to limit for Hopkins is$1,615,000.
2001 BUDGET
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CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS -ALL FUNDS
Total General Obligation Bonds Revenue Bonds
Principal Interest Principal Interest Principal Interest
2001 1,340,847 1,399,523 995,847 1,110,908 345,000 288,615
2002 1,386,502 1,318,248 1,051,502 1,079,103 335,000 239,145
2003 1,473,138 1,269,613 1,123,138 1,045,785 350,000 223,828
2004 1,380,620 1,217,661 1,010,620 1,010,089 370,000 207,572
2005 1,531,152 1,108,561 1,146,152 918,236 385,000 190,325
2006 1,706,284 918,538 1,306,284 746,390 400,000 172,148
2007 1,935,000 762,040 1,510,000 609,221 425,000 152,819
2008 2,010,000 660,178 1,565,000 527,898 445,000 132,280
2009 1,975,000 556,728 1,510,000 446,053 465,000 110,675
2010 1,240,000 471,283 750,000 383,406 490,000 87,877
2011 1,165,000 401,649 900,000 332,289 265,000 69,360
2012 835,000 341,367 560,000 285,862 275,000 55,505
2013 820,000 291,004 530,000 250,079 290,000 40,925
2014 605,000 247,418 295,000 222,108 310,000 25,310
2015 930,000 199,635 605,000 191,035 325,000 8,600
2016 340,000 158,130 340,000 158,130
2017 575,000 125,229 575,000 125,229
2018 260,000 94,274 260,000 94,274
2019 485,000 66,807 485,000 66,807
2020 115,000 45,039 115,000 45,039
2021 560,000 20,478 560,000 20,478
$ 22,668,543 $ 11,673,403 $ 17,193,543 $ 9,668,419 $ 5,475,000 $ 2,004,984
Through the visioning process the city has discovered that there are many community needs that the City of Hopkins must meet. The future debt capacity will
allow the city to issue debt to provide for our community's needs and desires while keeping property taxes reasonable.
2001 BUDGET
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CITY OF HOPKINS
Capital Improvement Plans
The Capital Improvement Plan (CIP)begins with departments editing and updating existing plans from previous years and adding or deleting projects. Once
this is completed, Finance does an analysis of funding requirements and any related prioritization is done by the City Manager. The analysis includes a
review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement and the impact of future
funding needs is determined. The Major and Council then use the compiled information in the CIP along with the results of public discussion, to determine
which projects are to proceed and exactly how they will be funded.
2001 Capital Improvement Projects
Storm water—The City will spend approximately$125,000 on a few storm water management projects, which include Nine Mile Creek headwater
stabilization, Monroe Avenue ditch capacity and pipes and create a new detention pond facility.
Water—The City is repainting the Blake water tower, continuing to replace old water meters with radio read meters throughout the City and replace the water
distribution main from 169 to Blake Rd.
Pavement Management—A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded
through State Aid, assessments and annual levy. This program identifies the most opportune time to repair streets. In 2001 the City anticipates spending
approximately$3,000,000 on street improvements.
Park—The City will replace red concrete area of Downtown Park with pavers and new benches. The existing regional trails will have intra-city connections
developed.
Tax Increment—The City will consider redevelopment of the East end utilizing existing tax increment funds.
2001 BUDGET
31
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2001
PROJECT TITLE 2001
Storm Drainage System Maint. $12,500 (install new pipe between Nine Mile Creek -deteriorated pipe.)
Storm Water Management Projects $125,000 (enhance ditch capacity for Monroe Ave. -new pond and pipe.)
Repaint Water Towers $500,000 (Blake tower showing signs of rusting.)
Water meter Radio Read System $200,000 (Install radio read system on water meters-monthly bills for customers.)
Excelsior Blvd Utility Improvement $160,000 (Waterman has history of leaks.)
Residential Street Improve $103,000 (Portions of 16th Ave., 14th Ave. No., 2nd St No.)
$120,200 (mill/overlay portions of 11th Ave. No. and 9th Ave. So. )
Residential Street Improvements $200,000 (program to reconstruct water and sanitary sewer&storm sewer.)
Citywide Concrete Ally $70,000 (program to construct concrete alleys were alleys are in poor condition.)
County Road 3 $1,000,000 (lighting, landscaping, street, etc. Improvements along Excelsior Blvd.)
Rebuild/Redesign 11th Ave So $269,200 (improve pavement, curbing&drainage, Westbrooke Way to Smetana.)
Streetscape Improv-11th Av S $135,000 (visually tie Main street to Excelsior Blvd.)
Excelsior Blvd St. scape Improvement $60,000 (9th to 169 -lighting, landscaping, pedestrian improvements.)
CSAH 73/CSAH 5 intersection $120,000 (Construct intersection improvements)
City-wide sidewalk repair $20,000 (program to maintain all public sidewalks&ADA improvements.)
City parking lot improvements $350,000 (Lot 500&600 redesign and construct.)
St. Joseph's Parking Lot Impr. $110,000 (new 70 stall parking lot and existing parking lot improvements.)
S Oak Beach Redevel $50,000 (Shady Oak Beach redevelopment agreement.)
Downtown Park Improve $20,000 (replace center red concrete with pavers and new benches.)
Regional Trail Connections $15,000 (intra-city connections to existing regional trails.)
Public Works Storage Facility $1,400,000 (current bldgs are 50 yrs old and need renovation.)
East Central Business District $1,500,000 (acquisition, demolition, structured park, for main street.)
Total $6,539,900
2001 BUDGET
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CITY OF HOPKINS
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general fund
for years 2002 through 2006 is projected to be 5.6%. This projection reflects an average annual appropriation increase of 3.4%. These amounts may be
reduced through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 4% is estimated for tax base growth.
This translates to a projected 1.1% increase in the tax capacity rate over the next 5 years.
Hotel-motel taxes are not currently imposed on these properties within the City of Hopkins. A study is being conducted regarding the impact of these taxes
and will be presented to the City Council for consideration.
Franchise fees—The city doesn't currently impose a utility franchise fee but is authorized to impose electric and gas utilities of up to 5%. A study is being
conducted on the impact of this fee and will be presented to the City Council to consider such a fee.
Intergovernmental revenue is held flat in the model because historically these revenues have either decreased or remained the same. Local government aid
is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government
Aid and HACA, and the amount can increase or decrease based upon State Legislative action.
Licenses, permits and fines include building permits,which are volatile depending on new construction and remodeling projects. Based on projected new
construction projects and historical information a substantial increase is projected for 2002 with revenues leveling back after that.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity fluctuates
every year. This revenue is forecast to increase 1% annually.
Interest revenues are scheduled to decrease over the next five years. This is based on historical information and an economic slow down.
Overall revenues will increase each year from 2.9%to 4.3%.
The general fund,which accounts for the majority of the City's operating expenses, has a balanced budget of$7,740,084. This represents an increase of
$321,361 or 4.3 percent over the 2000 budget. The majority of this increase is attributed to salary and employee benefits. The budget was specifically
prepared with the intention of meeting the budget goals,while assuring efficiency and effectiveness in all positions.
For 2001, the budget was specifically prepared with the intention of not adding new programs or services, which would increase the cost of government
services. Additionally, an emphasis was placed on holding the line on the cost of current government services, while recognizing the increased cost of
providing those services. Departments were requested to provide financial information by programs within a department. No new positions were added in
2001. The budget does not provide for the reduction or elimination of any programs. Salaries are expected to increase by inflation as well as most other
expenditures. Health and dental rates are anticipated to increase from 7%to 15%. Overall appropriations are projected to increase each year from 2.9%to
4.3%.
2001 BUDGET
33
CITY OF HOPKINS-2001 BUDGET
GENERAL FUND BUDGET
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change
Revenues
Property Taxes $ 4,049,173 $ 4,297,362 $ 4,364,756 $ 4,692,361 7.51%
Intergovernmental 2,067,882 2,113,691 2,089,288 2,106,943 0.85%
Licenses,Permits and Fines 596,740 502,717 459,990 473,120 2.85%
Interest Earnings 160,942 160,000 297,089 250,000 -15.85%
Charges for Services 203,233 202,470 112,956 181,820 60.97%
Miscellaneous 69,402 35,280 94,644 35,840 -62.13%
Total Revenues 7,147,372 7,311,520 7,418,723 7,740,084 4.33%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 4,104,094 4,369,067 4,345,894 4,580,099 5.39%
Fringe Benefits 1,090,158 1,182,867 1,195,943 1,318,011 10.21%
Materials, Supplies and Services
Professional&Technical Services 497,906 445,372 405,769 459,230 13.18%
Utilities and Maintenance 599,266 574,175 598,520 600,433 0.32%
Operations 329,482 325,678 358,273 381,873 6.59%
City Support Services 211,678 581,917 565,389 559,883 -0.97%
Supplies and Materials 430,501 450,314 528,759 538,608 1.86%
Capital Outlay
Buildings&Improvements 110,037 30,579 142,500 61,300 -56.98%
Office Furniture and Equipment 64,615 19,254 5,800 17,250 197.41%
Equipment 25,563 45,358 53,000 35,600 -32.83%
Equipment Allocation 465,684 469,980 474,080 478,461 0.92%
Total Expenditures 7,928,984 8,494,561 8,673,927 9,030,748 4.11%
Reimbursed Expenditures (524,366) (1.263,708) (1.255,204) (1,290,664) 2.83%
Net Total Expenditures 7,104,618 7,230,853 7,418,723 7,740,084 4.33%
Excess(deficeincy)of Rev. over Exp. 42,754 80,667 - -
34
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
•
CITY COUNCIL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Contributions and Donations $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 21,596 24,161 24,000 24,400 1.67% Mayor and Council
Fringe Benefits 1,828 1,850 2,379 1,879 -21.02%
Materials, Supplies and Services
Professional&Technical Services 29,157 26,958 14,150 9,670 -31.66% External Audit and other consulting services
Operations 41,921 43,183 46,440 59,390 27.89% Postage,printing,training and other miscellaneous
City Support Services 8,252 8,359 8,327 8,360 0.40% Space and occupancy,insurance
Supplies and Materials 6,212 7,721 4,750 5,650 18.95% Office supplies and small equipment
Capital Outlay .
Office Furniture and Equipment - - - -
Total Expenditures 108,966 112,231 100,046 109,349 9.30%
Indirectly Funded Amount 108,966 112,231 100,046 109,349 9.30%
The City Council Department is made up of two programs.
They are Council Activity and Health and Welfare.
35
COUNCIL FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes city policies, goals and ob;E.�tives. It approves the budget and monitors the activities
of the City Manager and City Attorney. The council also appoints members to boards and commissions. The City Council holds regular meetings and work
sessions, receives input from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and Legislative Policies.
They control spending through their review and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.. Adoption and commencement of HopkinstVision action steps.
2. Adoption of Hopkins Mission Statemen .
3Citizen Academy 2001.
FY 2000 FY 2001
Original Approved Percent w V
EXPENDITURES: Budget Budget Change "K* tis
Salaries/Wages/Benefits $26,379 $26,279 -.4% !
S
131 T:41,- 406
Materials, Supplies& 1 . � i ��
Services 66,817 76,420 14.4% virmom .
��°4'j1Y'v{'N ? gt'i aS£
Capital Outlay - - k y
1
Reimbursed Expenditures - - ulth. .„,aLiat � ':
TOTAL $93,196 $102,699
PERSONNEL: ...._ . ❑ ❑ ❑ 1
,`
Number of FTE positions Mayor Council
36
I I I I I I I I I I I I I 1 1
PROGRAM 41100 COUNCIL ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 21,460 $ 21,672 $ 21,596 $ 24,161 $ 24,000 $ 24,400 1.67%
525 P.E.R.A.Contribution 594 384 448 - 500 - -100.00%
526 F.I.C.A. Contribution 1,467 1,299 1,380 1,850 1,879 1,879
TOTAL 23,521 23,355 23,424 26,010 26,379 26,279 -0.38%
Materials,Supplies and Services
540 Office Supplies 3,666 3,826 3,392 4,167 3,500 3,600 2.86%
542 General Supplies 6,029 4,067 2,820 3,555 1,200 2,000 66.67%
555 Historical Society Supplies - 63 - - 50 50
560 Postage 2,330 1,862 2,139 1,920 2,000 2,040 2.00%
568 Printing - 329 1,079 4,949 4,000 4,000
580 Audit 1,200 1,600 1,640 1,849 1,680 1,750 4.17%
581 Advertising and Publication 6,565 117 140 552 500 500
582 Expert&Professional Services 10,583 500 9,838 20,652 8,500 4,000 -52.94%
583 Other Contractual Services 2,558 3,300 251 1,656 1,000 1,020 2.00%
621 Space Allocation - - 6,360 6,376 6,377 6,377
633 Dues and Memberships 18,841 19,460 20,260 17,615 19,460 18,000 -7.50%
635 Travel or Mileage - 369 989 2,571 2,500 2,500
636 Conference Fees 9,203 4,236 1,245 3,090 2,600 2,600
637 Meals and Lodging - 4,126 6,423 9,537 11,000 9,500 -13.64%
657 N.L.C. Liability Insurance 1,601 3,150 1,892 1,983 1,950 1,983 1.69%
665 Miscellaneous-Other Charges 188 4,693 7,574 3'.4 500 16,500 3200.00%
TOTAL 62,764 51,698 66,042 80,825 66,817 76,420 14.37%
Capital Outlay
750 Office Equipment& Furnishings - 799 - - - - -
PROJECT TOTAL $ 86,285 $ 75,852 $ 89,466 $ 106,835 $ 93,196 $ 102,699 10.20%
36a
COUNCIL FUND 101
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides funding to social organizations operating within the City. It also provides funds to the
Human Rights commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to support local programs
FY 2000 FY 2001
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $ - $ -
Materials, Supplies & �r
Services 6,850 6,650 -2.9%
Capital Outlay - -
Reimbursed Expenditures - -
TOTAL $6,850 $6,650 -2.9%
PERSONNEL:
Number of FTE positions
37
I I I I I I I I I I I I I I I I I I I
I 1 i I I I I I I I I I I I I I I I I
PROGRAM 41110-HEALTH AND WELFARE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 1999 2000 2000 2001 Change
Materials, Supplies and Services
571 Chemical Health Commission $ 698 $ $ $
572 Human Rights Commission 770
583 Other Contractual Services 17,600 4650 4,650 4,650
665 Miscellaneous-Other Charges 432 # 746 2,200 2,000 -9.09%
TOTAL 19,500 5,396 6,850 6,650 -2.92%
PROGRAM TOTAL $ 19,500 $ 5,396 $ 6,850 $ 6,650 -2.92%
•
37a
CITY OF HOPKINS-2001 BUDGET
ADMINISTRATIVE SERVICES BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 202,194 253,328 262,942 267,834 1.86% Four and one-half full time employees
Fringe Benefits 51,606 67,002 74,867 76,321 1.94% Health,dental and life ins.,FICA,PERA,etc...
Materials, Supplies and Services
Professional&Technical Services 22,971 756 2,725 2,825 3.67% External Audit and other consulting services
Utilities and Maintenance 1,426 5,191 1,825 3,435 88.20% Equipment maintenance,telephone and cell phone
Operations 20,881 23,210 26,905 33,540 24.66% Postage,printing,training,picnic and miscellaneous
City Support Services 7,564 8,344 8,211 8,211 0.00% Space and occupancy,insurance
Supplies and Materials 5,528 12,366 5,685 7,430 30.69% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 5,668 - 500
-
Equipment Allocation 4,284 5,748 5,748 5,135 -10.67%
Total Expenditures 322,122 375,945 389,408 404,731 3.93%
Reimbursed Expenditures (46,260) (59,714) (59,712) (103,170) 72.78%
Net Total Expenditures 275,862 316,231 329,696 301,561 -8.53%
Indirectly Funded Amount 275,862 316,231 329,696 301,561 -8.53%
The Administrative Services Department is made up of seven
programs. They are Administration, Legislation,Agenda,Personnel,
Information Services,Capital Improvement Plan and Wellness.
38
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I 1 I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department provides leadership and supportto all city programs and operations. Administration
controls and directs the City's affairs. It responds to citizen concerns and participates in affiliated organizations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Council/Staff retreat
2. Improved Board and Commission training program.
3. Citizen Academy 2001
4. Upgraded Web Site
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change --
EXPENDITURES: ,.
Salaries/Wages/Benefits $125,198 $122,917 -1.8% �� `
Materials, Supplies& Services 25,286 28,481 12.6%
Capital Outlay 3,000 500 -71.8%
Reimbursed Expenditures (19,047) (51,239) 169.8% kms'"
i 'Til-
NET TAX AND GENERAL , , ' _ a
REVENUE SUPPORTED $134,437 $101,005 -24.9% , ' " "
PERSONNEL: 4 `
Number of FTE positions 1.8 1.75 ��� � :- -- � "
39
PROGRAM 41215-ADMINISTRATION FUND 101
Projected
EXPENDITURE DETAIL Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 87,980 $ 98,094 $ 96,501 -1.6%
524 SL/Converted-LTD 705 772 760 -1.6%
525 P.E.R.A. Contribution 1,648 2,811 2,874 2.2%
526 F.I.C.A. Contribution 6,945 7,553 7,431 -1.6%
527 Cafeteria Benefit Plan 8,896 9,884 8,968 -9.3%
531 Workers' Compensation Insurance 454 480 470 -2.1%
533 Deferred Compensation 4,660 4,472 4,800 7.3%
535 Paid Leave Accrual 1,133 1,132 1,113 -1.7%
TOTAL 112,421 125,198 122,917 -1.8%
Materials,Supplies and Services
540 Office Supplies 2,697 1,030 1,075 4.4%
542 General Supplies 1,477 1,600 1,600
555 Other Supplies - -
560 Postage 352 225 235 4.4%
563 Maint. &Repair- EquipmentNehicles 248 100 105 5.0%
581 Advertising and Publication - 100 100
582 Expert&Professional Services - 750 750
583 Other Contractual Services 41 60 60
584 Telephone 795 340 630 85.3%
585 Telephone- Long Distance 124 120 120
586 Telephone - Cellular 815 245 480 95.9%
588 Legal Services - 260 260
621 Space Allocation 3,824 3,823 3,823 0.0%
630 Training 913 300 300
633 Dues and Memberships 1,306 1,895 1,895
635 Travel or Mileage 3,603 2,790 2,790
636 Conference Fees 2,625 7,750 7,750
637 Meals and Lodging 2,400 2,600 2,600
39a
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I 1 I I
PROGRAM 41215-ADMINISTRATION FUND 101
Projected
EXPENDITURE DETAIL Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
639 Subscriptions and Publications 743 180 190 5.6%
652 General Liability 273 218 218
665 Miscellaneous 3,674 900 3,500 288.9%
TOTAL 25,910 25,286 28,481 12.6%
Capital Outlay
750 Office Equipment&Furnishings - 500 - -100.0%
799 Equipment Allocation 2,500 2,500 846 -66.2%
TOTAL 2,500 3,000 846 -71.8%
PROGRAM TOTAL 140,831 153,484 152,244 -0.8%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (19,048) (19,047) (51,239) 169.0%
NET TOTAL $ 121,783 $ 134,437 $ 101,005 -24.9%
39b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Legislation
PROGRAM SUMMARY
The Legislation program of the Administrative Services Department monitors and recommends legislative actions through the state. This includes ensuring that
legislative policies and procedures adopted by the city are complied with. Also that legislation is necessary for the welfare of the people and the efficient
administration of the City's affairs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Pursuit of special legislation on Food and Beverage tax.
2. Prepare information on potential utility franchise fees.
3. Continue to monitor the legislative activities each spring.
FY 2000 FY 2001
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $15,575 $14,077 -9.6%
Materials, Supplies& 111111
Services 1,902 1,852 -2.6%
Capital Outlay 330 545 65.2%
CI)
Reimbursed Expenditures (2,000) (2,030) 1.5%
TOTAL $15,807 $14,444 -8.6% 4111
—.."1111111111111 1111.1.
PERSONNEL:
Number of FTE positions .2 .18
40
I I I I I I I I I I I I ! I I I I I I
I 1 I I I I I 1 I I I I I I I I I I I
PROGRAM 41220-LEGISLATION FUND 101
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 10,549 $ 11,908 $ 11,002 -7.6%
524 SL/Converted-LTD - 94 87 -7.4%
525 P.E.R.A. Contribution 321 390 334 -14.4%
526 F.I.C.A. Contribution 775 917 847 -7.6%
527 Cafeteria Benefit Plan 1,061 1,703 1,620 -4.9%
531 Workers' Compensation Insurance 40 80 60 -25.0%
533 Deferred Compensation - 346 - -100.0%
535 Paid Leave Accrual 138 137 127 -7.3%
TOTAL 12,885 15,575 14,077 -9.6%
Materials,Supplies and Services
540 Office Supplies - 115 115
542 General Supplies - 175 175
555 Other Supplies - - -
560 Postage - 50 50
563 Maint. & Repair- Equipment/Vehicles 61 - -
581 Advertising and Publication - -
582 Expert&Professional Services - -
583 Other Contractual Services - -
584 Communications-Telephone/Alarm 30 - -100.0%
585 Telephone- Long Distance - -
586 Telephone- Cellular 20 -
588 Legal Services 30 30
621 Space Allocation 424 425 425
630 Training - -
633 Dues and Memberships 300 300
635 Travel or Mileage 285 285
636 Conference Fees 100 100
637 Meals and Lodging 300 300
40a
PROGRAM 41220-LEGISLATION FUND 101
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
639 Subscriptions and Publications 50 50
652 General Liability 28 22 22
665 Miscellaneous - - -
TOTAL 513 1,902 1,852 -2.6%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 330 330 545 65.2%
330 330 545 65.2%
PROGRAM TOTAL 13,728 17,807 16,474
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (2,002) (2,000) (2,030) 1.5%
NET TOTAL $ 11,726 $ 15,807 $ 14,444 -8.6%
40b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Agenda
PROGRAM SUMMARY
The Agenda program of the Administrative Services Department keeps the council informed through meetings and correspondence. This includes the preparation
of the weekly agenda and council updates. Ensures that charter, laws, policies and resolutions passed by the council are recorded and enforced. The council is
provided information regarding all city affairs and city status.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Adoption and commencement of Vision action steps.
2. Incorporation of Mission Statement into operations.
FY 2000 FY 2001 4111.1111111111111111111111111111
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $53,308 $56,184 5.4%
Materials, Supplies& Services 4,688 4,523 -3.5%
Capital Outlay 1,000 846 -15.4% diker 40111111/111/0011/W
Reimbursed Expenditures (8,657) (19,797) 128.7%
TOTAL $50,339 $41,756 -17.1%
PERSONNEL:
4 i•II.i•ii:)111
Number of FTE positions .75 .75
41
PROGRAM 41230-AGENDA
EXPENDITURE DETAIL Projected
Actual Budget Budget %
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 41,796 $ 41,385 $ 43,518 5.2%
524 SL/Converted-LTD 249 326 343 5.2%
525 P.E.R.A. Contribution 1,045 1,009 1,074 6.4%
526 F.I.C.A. Contribution 3,228 3,187 3,351 5.1%
527 Cafeteria Benefit Plan 3,716 5,727 5,721 -0.1%
531 Workers' Compensation Insurance 154 196 175 -10.7%
533 Deferred Compensation 1,567 1,000 1,500 50.0%
535 Paid Leave Accrual 478 478 502 5.0%
TOTAL 52,233 53,308 56,184 5.4%
Materials, Supplies and Services
540 Office Supplies 177 500 500
542 General Supplies - 415 415
555 Other Supplies - - -
560 Postage - 120 120
563 Maint. &Repair- Equipment/Vehicles 22 - -
581 Advertising and Publication - - -
582 Expert&Professional Services - - -
583 Other Contractual Services - - -
584 Communications-Telephone/Alarm - 100 - -100.0%
585 Telephone- Long Distance - - -
586 Telephone- Cellular - 65 - -100.0%
588 Legal Services - 110 110
621 Space Allocation 1,590 1,590 1,590
630 Training - - -
633 Dues and Memberships - - -
635 Travel or Mileage - 1,070 1,070
636 Conference Fees - - -
637 Meals and Lodging - 535 535
41a
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41230-AGENDA
EXPENDITURE DETAIL Projected
Actual Budget Budget %
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
639 Subscriptions and Publications - 100 100
652 General Liability 104 83 83
665 Miscellaneous - - -
TOTAL 1,893 4,688 4,523 -3.5%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 1,000 1,000 846 -15.4%
TOTAL 1,000 1,000 846 -15.4%
PROGRAM TOTAL 55,127 58,996 61,553 4.3%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (8,656) (8,657) (19,797) 128.7%
NET TOTAL $ 46,471 $ 50,339 $ 41,756 -17.1%
41b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Personnel
PROGRAM SUMMARY
The Personnel program of the Administrative Services Department provides human resource support for departments, employees and organized unions. This
includes coordination of staff recruitment, coordination of employee benefit programs and conducting employee relations' activities for all City employees.
Another aspect of this program is ensuring compliance with state, federal and local laws regarding employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001 .
1. Attract and retain will trained, competent employees.
2. Prepare and administer fair and reasonable employment policies and procedures.
3. Maintain reasonable compensation and benefit levels for City staff.
4. Preparation/Implementation of pay study.
FY 2000 FY 2001
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $39,181 $42,183 7.7%
Materials, Supplies& Services 5,097 9,447 85.3%
Capital Outlay 706 846 19.8% *.:
Reimbursed Expenditures (17,701) (13,416) -24.2% � `J
`' .
TOTAL $27,283 $39,060 43.2%
PERSONNEL: _ I
il\11 :411.°11
Number of FTE positions .45 .45 iirthorf
i ,
42
I I I I I I I I I I ► I I I I I I I E
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL Projected
Actual Budget Budget %
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 32,289 $ 30,954 $ 33,215 7.3%
524 SL/Converted-LTD 471 244 262 7.4%
525 P.E.R.A. Contribution 1,673 1,603 1,721 7.4%
526 F.I.C.A. Contribution 2,484 1,883 2,558 35.8%
527 Cafeteria Benefit Plan 3,647 3,575 3,924 9.8%
531 Workers' Compensation Insurance 138 65 120 84.6%
533 Deferred Compensation - 500 - -100.0%
535 Paid Leave Accrual 358 357 383 7.3%
TOTAL 41,060 39,181 42,183 7.7%
Materials, Supplies and Services
540 Office Supplies 300 500 500
542 General Supplies 359 300 300
555 Other Supplies - - -
560 Postage 23 50 50
563 Maint. & Repair- Equipment/Vehicles 22 - -
581 Advertising and Publication - 400 400
582 Expert& Professional Services 305 500 500
583 Other Contractual Services 14 - 100
584 Communications-Telephone/Alarm 10 35 15 -57.1%
585 Telephone- Long Distance - 50 50
586 Telephone- Cellular 317 40 300 650.0%
588 Legal Services - 40 40
621 Space Allocation 830 830 830
630 Training - - -
633 Dues and Memberships 4,585 225 4,230 1780.0%
635 Travel or Mileage 11 500 500
636 Conference Fees 865 900 900
637 Meals and Lodging - 600 600
42a
PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL Projected
Actual Budget Budget %
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
639 Subscriptions and Publications 188 100 105 5.0%
652 General Liability 34 27 27
665 Miscellaneous - - -
TOTAL 7,863 5,097 9,447 85.3%
Capital Outlay
750 Office Equipment& Furnishings -
799 Equipment Allocation 706 706 846 19.8%
706 706 846 19.8%
PROGRAM TOTAL 49,629 44,984 52,476 16.7%
Expenditures Charged to Other Activities
Intragovermental Chargebacks (17,701) (17,701) (13,416) -24.2%
NET TOTAL $ 31,928 $ 27,283 $ 39,060 43.2%
42b
I I I I I I I I I I I I I I i 1 1 1 t
I I I I I I I I I I I I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Capital Improvements
PROGRAM SUMMARY
The Capital Improvements program of the Administrative Services Department coordinates the annual Five Year Capital Improvement Plan for the City. This
plan encompasses all infrastructure and major capital changes proposed for the city for the next five years.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to diligently plan future projects for the city.
2. Improve on presentation of CIP to council.
FY 2000 FY 2001
Original Approved Percent le
EXPENDITURES: Budget Budget Change
0
al .,,i,--N
%1111:01pi
Salaries/Wages/Benefits $24,973 $26,076 4.42%
Materials, Supplies& Services 682 652 -4.4%
PP } ,
Capital Outlay 330 574 73.9% b. '
W
Reimbursed Expenditures - - •
r 5. �r
;:4 /1: 9 r
TOTAL $25,985 $27,302 5.1% "IV-) z
+ � -111\ /41116- `tea.
PERSONNEL: E l
Number of FTE positions .25 .25 Jv K 3
_yillk
43
PROGRAM 41270-CAPITAL IMPROVEMENTS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 19,346 $ 19,475 $ 20,307 4.27%
524 SL/Converted-LTD 173 153 160 4.58%
525 P.E.R.A. Contribution 99 101 107 5.94%
526 F.I.C.A. Contribution 1,581 1,500 1,564 4.27%
527 Cafeteria Benefit Plan 1,595 2,954 2,839 -3.89%
531 Workers' Compensation Insurance 68 65 65
533 Deferred Compensation 729 500 800 60.00%
535 Paid Leave Accrual 226 225 234 4.00%
TOTAL 23,816 24,973 26,076 4.42%
Materials, Supplies and Services
540 Office Supplies - 100 100
542 General Supplies 265 100 100
555 Other Supplies - - -
560 Postage - 30 30
563 Maint. & Repair-Equipment/Vehicles - - -
581 Advertising and Publication - - -
582 Expert& Professional Services - - -
583 Other Contractual Services - - -
584 Communications-Telephone/Alarm - 35 -
585 Telephone- Long Distance - - -
586 Telephone- Cellular - - -
588 Legal Services - 35 35
621 Space Allocation - - -
630 Training - - -
633 Dues and Memberships - - -
635 Travel or Mileage 277 355 360 1.41%
636 Conference Fees - - -
637 Meals and Lodging - - -
43a
I 1 1 I 1 I I I I I I I I I 1 1 1 1 1
1 i i I I I I I I I I I I I I I I I I
PROGRAM 41270-CAPITAL IMPROVEMENTS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services
639 Subscriptions and Publications - - -
652 General Liability 34 27 27
665 Miscellaneous - - -
TOTAL 576 682 652 -4.40%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 330 330 574 73.94%
TOTAL 330 330 574 73.94%
PROGRAM TOTAL 24,722 25,985 27,302 5.07%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - - -
NET TOTAL $ 24,722 $ 25,985 $ 27,302 5.07%
43b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Services Department provides support and activities to encourage overall general good health of city employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to provide healthy guidance to employees.
FY 2000 FY 2001
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $2,538 $2,695 6.2%
Materials, Supplies& Services 1,555 1,540 -1.0% �
Capital Outlay 124 - -100%
4.110 A
Reimbursed Expenditures - -
TOTAL $4,217 $4,235 .4%
PERSONNEL:
Number of FTE positions .05 .05
44
1 1 1 I I I I I I I I I I I I I 1 1 I
PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 1,914 $ 1,948 $ 2,073 6.42%
524 SL/Converted-LTD - 15 16 6.67%
525 P.E.R.A. Contribution 99 101 107 5.94%
526 F.I.C.A. Contribution 146 150 160 6.67%
527 Cafeteria Benefit Plan 182 275 305 10.91%
531 Workers' Compensation Insurance 7 27 10 -62.96%
533 Deferred Compensation - - -
535 Paid Leave Accrual 22 22 24 9.09%
TOTAL 2,369 2,538 2,695 6.19%
Materials,Supplies and Services
540 Office Supplies - 50 50
542 General Supplies 549 500 500
555 Other Supplies - - -
560 Postage - - -
563 Maint. & Repair- Equipment/Vehicles - - -
581 Advertising and Publication - - -
582 Expert& Professional Services 336 150 150
583 Other Contractual Services - 40 40
584 Communications-Telephone/Alarm - 15 - -100.00%
585 Telephone- Long Distance - - -
586 Telephone - Cellular - - -
588 Legal Services - - -
621 Space Allocation - - -
630 Training - - -
633 Dues and Memberships - - -
635 Travel or Mileage - - -
636 Conference Fees 40 50 50
637 Meals and Lodging - - -
44a
PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services
639 Subscriptions and Publications 447 650 650
652 General Liability - - -
665 Miscellaneous - 100 100
TOTAL 1,372 1,555 1,540 -0.96%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 124 124 - -100.00%
124 124 - -100.00%
PROGRAM TOTAL 3,865 4,217 4,235 0.43%
Expenditures Charged to Other Activities
Intragovermental Chargebacks - - -
NET TOTAL $ 3,865 $ 4,217 $ 4,235 0.43%
44b
I I I I I 1 I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and software support for the City. It also provides
individual city employees with hardware and software support. The internal website is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to provide technical expertise in maintaining and designing the city's computer network.
2. Adoption/Implementation of a technology plan.
"111111..............-1
FY 2000 FY 2001 •,
Original Approved Percent
EXPENDITURES: Budget Budget Change \ (......1161111C-
Salaries/Wages/Benefits $77,036 $80,023 3.9%
Materials, Supplies& Services 6,141 8,946 45.7%
c\ c -
CapitalOutlay 758 1,478 94.9%
,.....
Reimbursed Expenditures (12,307) (16,688) 35.6% "\....... _.1 t
TOTAL $71,628 $73,759 3.0%
PERSONNEL: immimm............. al
Number of FTE positions 1.15 1.1
45
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 59,453 $ 59,178 $ 61,218 3.45%
524 SL/Converted-LTD 373 466 482 3.43%
525 P.E.R.A. Contribution 3,080 3,065 3,171 3.46%
526 F.I.C.A. Contribution 4,223 4,557 4,714 3.45%
527 Cafeteria Benefit Plan 7,508 8,976 9,512 5.97%
531 Workers' Compensation Insurance 224 111 220 98.20%
533 Deferred Compensation - - -
535 Paid Leave Accrual 684 683 706 3.37%
TOTAL 75,545 77,036 80,023 3.88%
Materials,Supplies and Services
540 Office Supplies 3,279 150 1,000 566.67%
542 General Supplies 3,263 150 1,000 566.67%
560 Postage - 50 50
563 Maint. & Repair- Equipment/Vehicles 1,738 5CJ 1,000 100.00%
568 Printing - - -
581 Advertising and Publication - - -
582 Expert&Professional Services 60 750 750
583 Other Contractual Services 14 - -
584 Communications-Telephone/Alarm 227 100 225 125.00%
585 Telephone- Long Distance - 30 30
586 Telephone- Cellular 813 - 480
621 Space Allocation 1,021 1,021 1,021
633 Dues and Memberships - 125 125
635 Travel or Mileage 187 400 400
636 Conference Fees 945 2,000 2,000
637 Meals and Lodging 27 600 600
639 Subscriptions and Publications - 120 120
652 General Liability 182 145 145
TOTAL 11,755 6,141 8,946 45.68%
45a
I I I I I I I I 1 I I I I I I 1 I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 758 758 1,478 94.92%
PROGRAM TOTAL 88,058 83,935 90,447 7.76%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (12,307) (12,307) (16,688) 35.60%
NET TOTAL $ 75,751 $ 71,628 $ 73,759 2.97%
45b
CITY OF HOPKINS-2001 BUDGET
FINANCE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ 5,155 $ 2,747 $ 3,600 $ 3,540 -1.67%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 175,179 181,049 183,530 188,622 2.77% Four full time employees
Fringe Benefits 48,410 47,990 48,495 53,207 9.72%
Materials, Supplies and Services
Professional&Technical Services 3,229 2,383 3,245 2,690 -17.10% External Audit,Flex benefit consulting and other
Utilities and Maintenance 11,280 8,786 12,216 11,365 -6.97% Computer maintenance and telephone
Operations 8,131 9,635 9,884 10,545 6.69% Postage,printing,advertising,training,and misc.
City Support Services 7,924 8,199 8,199 8,199 Space and occupancy,insurance
Supplies and Materials 5,775 9,717 5,080 5,550 9.25% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 2,421 - - -
Equipment Allocation 16,500 18,480 18,480 24,727 33.81% Computer software allocation
Total Expenditures 278,849 286,238 289,129 304,905 5.46%
Reimbursed Expenditures (160,460) (163,820) (159,977) (161,923) 1.22% Charges to other funds for accounting services
Net Total Expenditures 118,389 122,418 129,152 142,982 10.71%
Indirectly Funded Amount 113,234 119,671 125,552 139,442 11.06%
The Finance department is made up of nine programs. They are
Benefit Administration,Budgeting,Cash Management,Debt
Management, General Accounting,Payroll,Risk Management,
Tax Increment Financing Reporting, and Utility Billing.
. 46
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Benefit Administration
PROGRAM SUMMARY
The benefit administration program of the Finance Department provides benefit information and administration to employees of the City of Hopkins and the
Housing and Redevelopment Authority. This program administers health, dental, life, short and long-term disability and workers compensation insurances. It
also includes flexible spending account administration and deferred compensation administration. Benefit administration reconciles insurance reports, files
claims and assists employees with all benefit related needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Reconcile general ledger liability accounts for insurance.
2. Research options for health insurance coverage.
FY 2000 FY 2001
Original Approved Percent
et
EXPENDITURES: Budg Budget g Change
Salaries/Wages/Benefits $16,804 $16,741 -.4%
Materials, Supplies& Services 3,114 2,425 -22.1%
Capital Outlay 1,945 1,370 -29.6% IPI
Reimbursed Expenditures (6,348) (6,244) -1.6%
TOTAL $15,515 $14,292 -7.9% larw '
PERSONNEL:
Number of FTE positions .3 .3
47
PROGRAM 41305-BENEFIT ADMINISTRATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 11,823 $ 13,348 $ 13,006 -2.56%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - 97 102 5.15%
525 P.E.R.A. Contribution 612 640 674 5.31%
526 F.I.C.A. Contribution 864 951 1,001 5.26%
527 Cafeteria Benefit Plan 1,173 1,336 1,753 31.21%
531 Workers'Compensation Insurance 42 60 55 -8.33%
533 Deferred Compensation - 230 -
535 Paid Leave Accrual 142 142 150 5.63%
TOTAL 14,656 16,804 16,741 -0.37%
Materials,Supplies and Services
540 Office Supplies 360 50 -86.11%
560 Postage 135 -
563 Maint. & Repair- Equipment/Vehicles - 1,000 500 -50.00%
568 Printing - - -
581 Advertising and Publication - - -
582 Expert&Professional Services 695 300 750 150.00%
583 Other Contractual Services 150 150
584 Communications-Telephone/Alarm 55 -
585 Telephone- Long Distance - 15 -
621 Space Allocation 600 600 600
633 Dues and Memberships - 95 -
635 Travel or Mileage - 60 25
636 Conference Fees - 110 115 4.55%
637 Meals and Lodging - 150 150
639 Subscriptions and Publications - 25 25
652 General Liability 60 60 60
657 N.L.C. Liability Insurance - - -
TOTAL 1,355 3,114 2,425 -22.13%
47a
I I I I I I I I I I I I I I I I I I I
PROGRAM 41305-BENEFIT ADMINISTRATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 1,945 1,945 1,370 -29.57%
DEPARTMENT TOTAL 17,956 21,863 20,536 -6.07%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (6,348) (6,348) (6,244) -1.64%
NET TOTAL $ 11,608 $ 15,515 $ 14,292 -7.88%
47b
FINANCE
FUND 101
PROGRAM: Budget
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the annual budget. It also prepares the 20-year equipment replacement plan and assists
the City Manager with the capital improvement plan preparation. This includes meeting with departments and administers to determine the overall goals and
funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Apply for the Government Finance Officers Budget Award.
2. Implement a two-year budget process.
FY 2000 FY 2001 ... ► ,
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $22,450 $22,969 2.3% '- . VA
Materials, Supplies& Services 4,787 3,730 -22.1% —m ■
1
4.
Capital Outlay 1,945 4,625 137.8% _ ,
Reimbursed Expenditures (11,485) (10,599) -7.7% r
■ 1111
TOTAL $17,697 $20,725 17.1% 411616,
PERSONNEL:
Number of FTE positions .3 .3
48
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41320-BUDGET
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,232 $ 17,8-4 $ 17,974 0.84%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 132 142 7.58%
525 P.E.R.A. Contribution 842 871 931 6.89%
526 F.I.C.A. Contribution 1,166 1,295 1,384 6.87%
527 Cafeteria Benefit Plan 1,793 1,708 2,261 32.37%
531 Workers' Compensation Insurance 56 80 70 -12.50%
533 Deferred Compensation - 346 - -100.00%
535 Paid Leave Accrual 194 194 207 6.70%
TOTAL 20,281 22,450 22,969 2.31%
Materials,Supplies and Services
540 Office Supplies 40 525 50 -90.48%
560 Postage 180 10 -94.44%
563 Maint. & Repair- Equipment/Vehicles 1,750 1,750 1,750
568 Printing 400 100 -75.00%
581 Advertising and Publication 350 250 250
582 Expert& Professional Services 145 - -
583 Other Contractual Services 150 150
584 Communications-Telephone/Alarm 55 - -100.00%
585 Telephone- Long Distance - 17 - -100.00%
621 Space Allocation 800 800 800
633 Dues and Memberships 125 - -100.00%
633 Travel or Mileage 160 80 160 100.00%
636 Conference Fees 322 150 155 3.33%
637 Meals and Lodging 265 230 230
639 Subscriptions and Publications 30 30
652 General Liability 45 45 45
657 N.L.C. Liability Insurance - - -
TOTAL 3,877 4,787 3,730 -22.09%
48a
PROGRAM 41320- BUDGET
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 1,945 1,945 4,625 137.76%
DEPARTMENT TOTAL 26,103 29,182 31,324 7.34%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (11,485) (11,485) (10,599) -7.71%
NET TOTAL $ 14,618 $ 17,697 $ 20,725 17.11%
48b
I I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Cash
PROGRAM SUMMARY
The cash program of the Finance Department invests, records and forecast cash flows for the city. Cash is invested according to state statute and city investment
policies. Cash flow projections are prepared for all funds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Invest public funds in a manner,which will provide the highest investment return with minimum risk while meeting daily cash flow needs.
2. Maintain and update cash flow projections.
3. Prepare RFP for banking services.
FY 2000 FY 2001 INVESTMENTS (Year ending-cost value)
Original Approved Percent
EXPENDITURES: Budget Budget Change 1997 1998 1999
Salaries/Wages/Benefits $22,450 $22,969 2.3% Piper Jaffray $ 7,865,531 $ 4,905,314 $ 8,218,595
Materials, Supplies& Services 4,787 3,730 -22.1% Norwest(NISI) $ 2,720,080 $ 3,023,139 $ 4,762,943
Capital Outlay 1,945 4,625 137.8% Smith Barney $ 2,470,651 $ 2,745,133 $ 1,246,200
Reimbursed Expenditures (11,485) (10,599) -7.7% Dain - $ 2,263,259 $ 2,514,605
TOTAL $17,697 $20,725 17.1% TOTAL $13,056,262 $12,936,845 $16,742,343
PERSONNEL:
Number of FTE positions .25 .25
49
PROGRAM 41330-CASH MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 11,501 $ 13,031 $ 12,770 -2.00%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 139 101 -27.34%
525 P.E.R.A. Contribution 596 623 661 6.10%
526 F.I.C.A. Contribution 831 926 983 6.16%
527 Cafeteria Benefit Plan 1,250 957 1,659 73.35%
531 Workers' Compensation Insurance 40 130 70 -46.15%
533 Deferred Compensation - 538 -
535 Paid Leave Accrual 139 139 147 5.76%
TOTAL 14,356 16,483 16,391 -0.56%
Materials,Supplies and Services
540 Office Supplies 371 850 500 -41.18%
560 Postage 441 315 450 42.86%
563 Maint. & Repair- Equipment/Vehicles 22 2,250 1,500 -33.33%
568 Printing 200 100 -50.00%
581 Advertising and Publication - - -
582 Expert& Professional Services 250 -
583 Other Contractual Services 450 450
584 Communications-Telephone/Alarm 55 -
585 Telephone- Long Distance 27 10 -62.96%
621 Space Allocation 1,400 1,400 1,400
633 Dues and Memberships 220 -
635 Travel or Mileage 40 145 40 -72.41%
636 Conference Fees 35 250 250
637 Meals and Lodging 110 355 355
639 Subscriptions and Publications 65 65
652 General Liability 70 70 70
657 N.L.C. Liability Insurance - -
TOTAL 2,489 6,902 5,190 -24.80%
49a
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I 1 I I I 1
PROGRAM 41330- CASH MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 1,945 1,945 2,437 25.28%
DEPARTMENT TOTAL 18,789 25,330 24,018 -5.18%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (17,674) (17,674) (14,350) -18.81%
NET TOTAL $ 1,115 $ 7,656 $ 9,668 26.28%
49b
FINANCE FUND 101
PROGRAM: Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues,records and maintains debt for the City of Hopkins and the Hopkins Housing Rehabilitation Authority. Debt
is issued in accordance with state statute and city charter. Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1: Maintain the current bond rating of AA-through conservative financial management and accurate reporting of financial and economic conditions of the city.
2Project future debt needs and ability.
FY 2000 FY 2001
Original Approved Percent r)rincipal Debt Service
EXPENDITURES: Budget Budget Change 6,000,000.00
5,500,000 00 € r �. a w"� `
a'
Salaries/WagesBenefits $ 8,392 $ 9,038 7.7% s,000,000 00 ;
tii 4
a
4,500,000.00 yti`" � L.
Materials, Supplies& Services 550 540 -1.8% 4,000,000.00 ' `�
3,500,000.00 : t s z k let 14 t: i tj
Capital Outlay 973 374 -61.6% 3,000,000.00 3 ` � P B
t
2,500,000.0 e,
Ct:A;i1 S � y}�:
p ( ) (9,952) 4% 2,000,000.00 Sh '�,,
Reimbursed Ex enditures 9,915 „
1,500,000.00 `� tz ;
TOTAL $ 0 $ 0 0% 1,000,000 00 3 `E Ft
500,000.00 ” 7 ., ,,.;.N-::.:,,,•T.:: o , ._
PERSONNEL: 0.00 .:,
1�c) 1e) 1cb 4'1000 fool�oo�^ooh�oo��oo��oQ�foo^ �oo�el, ti�~O ti���ti���ti��ti:1�ti6~�ti�~b 1L�~^ 'Lo1�
Number of FTE positions .10 .10
O G.O.Bond Principal II Spc.Assess.Bond Principal 0 Revenue Bond Pi
50
I I I I I I I I I I I I I I I I I I I
I 1 1 I I I I I I ! I I I I I I I I 1
PROGRAM 41340-DEBT MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 6,525 $ 6,603 $ 7,095 7.45%
501 Overtime-Regular Employees - -
524 SL/Converted-LTD 52 56 7.69%
525 P.E.R.A. Contribution 338 342 368 7.60%
526 F.I.C.A. Contribution 467 508 546 7.48%
527 Cafeteria Benefit Plan 672 773 867 12.16%
531 Workers' Compensation Insurance 24 20 24 20.00%
533 Deferred Compensation 20 -
535 Paid Leave Accrual 74 74 82 10.81%
TOTAL 8,099 8,392 9,038 7.70%
Materials, Supplies and Services
540 Office Supplies 50 50
560 Postage 10 -
563 Maint. & Repair- Equipment/Vehicles 10 10
568 Printing - - -
581 Advertising and Publication 100 100
582 Expert& Professional Services 200 200 200
583 Other Contractual Services - - -
584 Communications-Telephone/Alarm - - -
585 Telephone- Long Distance - 10 10
621 Space Allocation - - -
633 Dues and Memberships 10 10
635 Travel or Mileage 10 10 10
636 Conference Fees 50 100 100
637 Meals and Lodging 10 10
639 Subscriptions and Publications 40 40
652 General Liability - - -
657 N.L.C. Liability Insurance - - -
TOTAL 260 550 540 -1.82%
50a
PROGRAM 41340-DEBT MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 973 973 374 -61.55%
DEPARTMENT TOTAL 9,332 9,915 9,952 0.38%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (9,915) (9,915) (9,952) 0.37%
NET TOTAL $ (583) $ (0) $
50b
I I I I I I I I I I I I I I I I ! I I
I I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial management for the City and the Housing and Redevelopment Authority. It also provides
support services to other departments in the City. It accomplishes this task through initiating fiscal plans, implementation and control of those plans, accounting
and analysis of transactions. Accounting manages the city's day-to-day accounting transactions, including accounts receivable, accounts payable, cash receipts
and general accounting. The program prepares monthly and quarterly financial statements and compiles the year end comprehensive financial report.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Apply for Comprehensive Annual Financial Report.
2. Provide accurate and timely month-end and quarterly financial reports.
FY 2000 FY 2001
Original Approved Percent Governmental Fund Type Expenditures
Budget Budget Change
25,000
REVENUES: $ 3,600 $ 3,540 -1.7%
EXPENDITURES: 20,000
Salaries/Wages/Benefits $66,138 $68,925 4.2%
N
.a
Materials, Supplies& Services 7,112 10,105 42.1% c 15,000 01995
co
0 ■1996 i.
Capital Outlay 4,863 7,678 57.9% p , 01997
f, 10,000 01998
Reimbursed Expenditures (29,114) (29,109) -.1% 5 4,
■1999
NET TAX AND GENERAL 5,000
REVENUE SUPPORTED $45,399 $54,059 19.1% ��
�1
PERSONNEL: Year
Number of FTE positions 1.15 1.15
51
PROGRAM 41350- GENERAL ACCOUNTING
REVENUE AND EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Current Services 2,747 3,600 3,540 -1.67%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,525 $ 52,067 $ 53,638 3.02%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD 759 398 422 6.03%
525 P.E.R.A. Contribution 2,825 2,619 2,778 6.07%
526 F.I.C.A. Contribution 4,046 3,894 4,130 6.06%
527 Cafeteria Benefit Plan 5,978 5,819 7,088 21.81%
531 Workers'Compensation Insurance 252 220 250 13.64%
533 Deferred Compensation - 538 -
535 Paid Leave Accrual 583 583 619 6.17%
TOTAL 68,967 66,138 68,925 4.21%
Materials,Supplies and Services
540 Office Supplies 5,123 850 1,500 76.47%
560 Postage 1,397 310 1,400 351.61%
563 Maint. &Repair- Equipment/Vehicles 2,421 2,250 2,500 11.11%
568 Printing 478 .:'00 450 125.00%
581 Advertising and Publication 229 250 250
582 Expert&Professional Services 156 200 200
583 Other Contractual Services 27 400 200 -50.00%
584 Communications-Telephone/Alarm 252 100 250 150.00%
585 Telephone-Long Distance 42 27 30 11.11%
621 Space Allocation 1,400 1,400 1,400
633 Dues and Memberships 800 220 900 309.09%
635 Travel or Mileage 60 145 250 72.41%
636 Conference Fees 567 270 280 3.70%
51a
I I I I I I I I I I I I I I I 1 I I 1
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41350- GENERAL ACCOUNTING
REVENUE AND EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
637 Meals and Lodging 1,393 360 365 1.39%
639 Subscriptions and Publications 60 60
652 General Liability 70 70 70
657 N.L.C. Liability Insurance - - -
TOTAL 14,414 7,112 10,105 42.08%
Capital Outlay
799 Equipment Allocation 4,863 4,863 7,678 57.89%
PROGRAM TOTAL 88,244 78,113 86,708 11.00%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (29,114) (29,114) (29,109) -0.02%
NET PROGRAM TOTAL $ 59,130 $ 48,999 $ 57,599 17.55%
NET TAX AND GENERAL
REVENUE SUPPORTED 56,383 45,399 54,059 19.08%
51b
FINANCE FUND 101
PROGRAM: Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and completes the payroll quarterly reports. It also
provides support services to employees regarding payroll issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Aggressively seek 100%direct deposit participation.
2. Provide accurate and timely payroll and reports.
FY 2000 FY 2001
Original Approved Percent Year Number of Permanent Full &
Budget Budget Change Part-time Employees
EXPENDITURES: 2000 114
Salaries/Wages/Benefits $36,415 $36,337 -.2% 1999 112
Materials, Supplies & Services 6,354 6,204 -2.4% 1998 110
Capital Outlay 2,918 6,937 137.7% 1997 106
Reimbursed Expenditures (11,817) (13,914) 17.8% 1996 106
TOTAL $33,870 $35,564 5.0% 1995 105
1994 105
PERSONNEL:
Number of FTE positions .7 .7
52
I I I I I I ! I I I I I I I I 1 I I I
I i i I I I I I I I I I I I I I I I I
PROGRAM 41370-PAYROLL
EXPENDITURE DETAIL Projected
Actual Budg;;t Budget Percent
CODE 2000 2000 2001 Change
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 27,287 $ 28,823 $ 28,140 -2.37%
501 Overtime-Regular Employees 50 50
524 SL/Converted-LTD 275 211 222 5.21%
525 P.E.R.A. Contribution 1,413 1,389 1,458 4.97%
526 F.I.C.A. Contribution 2,154 2,065 2,167 4.94%
527 Cafeteria Benefit Plan 2,216 2,900 2,165 -25.34%
531 Workers' Compensation Insurance 104 130 110 -15.38%
533 Deferred Compensation 1,850 538 1,700 215.99%
535 Paid Leave Accrual 309 309 325 5.18%
TOTAL 35,606 36,415 36,337 -0.21%
Materials,Supplies and Services
540 Office Supplies 801 850 800 -5.88%
560 Postage 10 315 10 -96.83%
563 Maint. & Repair- Equipment/Vehicles 2,423 2,250 2,500 11.11%
568 Printing 125 75 -40.00%
581 Advertising and Publication - - -
582 Expert& Professional Services 755 200 200
583 Other Contractual Services 14 - 20
584 Communications-Telephone/Alarm 227 105 225 114.29%
585 Telephone- Long Distance 30 10 -66.67%
621 Space Allocation 1,400 1,400 1,400
633 Dues and Memberships 190 220 210 -4.55%
635 Travel or Mileage 30 140 35 -75.00%
636 Conference Fees 126 250 250
52a
PROGRAM 41370-PAYROLL
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
637 Meals and Lodging 100 350 350
639 Subscriptions and Publications 50 50
652 General Liability 69 69 69
657 N.L.C. Liability Insurance - - -
TOTAL 6,145 6,354 6,204 -2.36%
Capital Outlay
799 Equipment Allocation 2,918 2,918 6,937 137.73%
PROGRAM TOTAL 44,669 45,687 49,478 8.30%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (11,817) (11,817) (13,914) 17.75%
NET TOTAL $ 32,852 $ 33,870 $ 35,564 5.00%
52b
1 I I I I I I I I I i I I i I 1 I I I
I I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Risk Management
PROGRAM SUMMARY
The Risk Management program of the Finance Department maintains the property,fleet and general liability insurances for the city. It also maintains the workers
compensation insurance and unemployment benefit insurance. It accomplishes this goal by working with outside brokers and agents to arrive at an equitable
coverage for the city and its constituents and employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Ensure adequate coverage for all property of the city.
2. Encourage employee safety to keep workers compensation insurance low.
FY 2000 FY 2001
Original Approved Percent Workers Compensation Claims vs City Cost
EXPENDITURES: Budget Budget Change
$270,000 ----- i
Salaries/Wages/Benefits $7,026 $6,968 -.8% $240,000
Materials, Supplies& Services 950 565 -40.5% $210,000
$180,000 —
Capital Outlay 973 166 82.9% $150,000 —
•`~`` —actual
Reimbursed Expenditures (3,534) (2,565) 17.8% $120,000 `*^� •..,.,,,y_ --.... ,..: - claimsl
$90,000 —city
TOTAL $5,415 $5,134 5.2% $60,000 __cost
PERSONNEL: $30,000 k
$0
Number of FTE positions .10 .10 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999
Year
53
PROGRAM 41380-RISK MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 5,055 $ 5,611 $ 5,439 -3.07%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 40 43 7.50%
525 P.E.R.A. Contribution 263 265 282 6.42%
526 F.I.C.A. Contribution 366 394 419 6.35%
527 Cafeteria Benefit Plan 467 551 697 26.50%
531 Workers' Compensation Insurance 18 30 25 -16.67%
533 Deferred Compensation - 76 -
535 Paid Leave Accrual 59 59 63 6.78%
TOTAL 6,227 7,026 6,968 -0.83%
Materials,Supplies and Services
540 Office Supplies 130 50 -61.54%
560 Postage - 45 10 -77.78%
563 Maint. &Repair- Equipment/Vehicles - 300 100 -66.67%
568 Printing - - -
581 Advertising and Publication - - -
582 Expert& Professional Services - 35 -
583 Other Contractual Services 71 70 70
584 Communications-Telephone/Alarm - 5 -
585 Telephone- Long Distance - 5 5
621 Space Allocation 200 200 200
633 Dues and Memberships - 30 -
635 Travel or Mileage - 20 20
636 Conference Fees - 40 40
637 Meals and Lodging - 50 50
639 Subscriptions and Publications - 10 10
652 General Liability 10 10 10
657 N.L.C. Liability Insurance - - -
TOTAL 281 950 565 -40.53%
53a
I I I I I I I I I I I I I I I 1 I I I
1 1 1 I I 1 I 1 I 1 I 1 1 I
PROGRAM 41380-RISK MANAGEMENT
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 973 973 166 -82.93%
DEPARTMENT TOTAL 7,481 8,949 7,699 -13.96%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (3,534) (3,534) (2,565) -27.42%
NET TOTAL $ 3,947 $ 5,415 $ 5,134 -5.18%
53b
FINANCE FUND 101
PROGRAM: TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance Department records and reports tax increment program activities. It is charged with the
responsibility of ensuring compliance with state statutes and guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Computerize annual State Auditor reports.
2. Continue analysis of Tax Increment Financing funds.
FY 2000 FY 2001 — --
Original Approved Percent Tax Increment Revenues
EXPENDITURES: Budget Budget Change
$2,250,000 j
Salaries/Wages/Benefits $8,389 $9,038 7.7% $2,000,000
$1,750,000 --- -
Materials, Supplies& 555 765 3 7.8%
Services $1,500,000
—
$1,250,000 _ -- -
Capital Outlay - 265 - $1,000,000 _ --- — —
Reimbursed Expenditures (8,944) (10,068) 12.6% $750,000
$500,000 — — — — — — —
TOTAL $0 $0 0% $250,000 - — - — — —
—
$0 -- - -
PERSONNEL: d o , 6 Cl, a h o 1 o
moo moo moo 0 P•c: �.°�°' �°�°' P• �°�°' 0 NCh �.�°' '•4\
Nab ��''
Number of FTE positions .10 .10 Year
54
I I I
1 i I i I I I I I I I i i 1 I I
1 i I I I I I I I I I I I I I I I I 1
PROGRAM 41390- TIF ADMINISTRATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 6,525 $ 6,603 $ 7,095 7.45%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 52 56 7.69%
525 P.E.R.A. Contribution 338 342 368 7.60%
526 F.I.C.A. Contribution 467 508 546 7.48%
527 Cafeteria Benefit Plan 672 755 867 14.83%
531 Workers' Compensation Insurance 24 15 24 60.00%
533 Deferred Compensation - 38 -
535 Paid Leave Accrual 76 76 82 7.89%
TOTAL 8,101 8,389 9,038 7.74%
Materials, Supplies and Services
540 Office Supplies - 65 50 -23.08%
560 Postage - 25 25
563 Maint. & Repair-Equipment/Vehicles - 140 100 -28.57%
568 Printing - - -
581 Advertising and Publication 240 50 240 380.00%
582 Expert& Professional Services 100 50 50
583 Other Contractual Services - 50 50
584 Communications-Telephone/Alarm - 5 -
585 Telephone- Long Distance - 5 5
621 Space Allocation 100 100 100
633 Dues and Memberships - 10 10
635 Travel or Mileage 10 10 10
636 Conference Fees 100 20 100 400.00%
637 Meals and Lodging 20 20 20
639 Subscriptions and Publications - - -
652 General Liability 5 5 5
657 N.L.C. Liability Insurance - -
TOTAL 575 555 765 37.84%
54a
PROGRAM 41390-TIF ADMINISTRATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation - - 265
DEPARTMENT TOTAL 8,676 8,944 10,068 12.57%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (8,944) (8,944) (10,068) 12.57%
NET TOTAL $ (268) $ - $ -
54b
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly and quarterly utility bills for collection of utility service fees from its'
customers. Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Complete implementation of Govern Utility Billing System.
2. Implement ACH payment for utility customers.
3. Progress to monthly billings in areas where radio read meters are installed.
FY 2000 FY 2001 Recycle/Yard Waste $ 6.75 per quarter
Original Approved Percent
EXPENDITURES: Budget Budget Change Refuse 30 Gallon $33.00
60 Gallon 39.75
Salaries/Wages/Benefits $49,928 $55,422 11.0% 90 Gallon 43.35
Materials, Supplies& Services 8,300 8,825 6.3% Water and Sewer Water is $1.20 per 1000 gallons
Sanitary Sewer is $2.25 per 1000 gallons of water
Capital Outlay 2,918 875 -70% used.
Reimbursed Expenditures (61,146) (65,122) 6.5% Storm Sewer $12.00 per quarter.
TOTAL $0 $0 0% State Solid Waste charge of 9.75%calculated on the Refuse portion of the
bill.
PERSONNEL:
State Health Fee $ 5.21 per year
Number of FTE positions 1.0 1.0 Hennepin County charge of 9%calculated on the Refuse portion of the
bill.
55
PROGRAM 41395-UTILITY BILLING
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 39,788 $ 39,370 $ 43,165 9.64%
501 Overtime-Regular Employees 1,790 200 250 25.00%
524 SL/Converted-LTD 303 298 340 14.09%
525 P.E.R.A. Contribution 2,154 1,962 2,236 13.97%
526 F.I.C.A. Contribution 3,293 2,916 3,324 13.99%
527 Cafeteria Benefit Plan 3,000 3,992 3,499 -12.35%
531 Workers' Compensation Insurance 156 160 160
533 Deferred Compensation 1,850 616 1,950 216.56%
535 Paid Leave Accrual 414 414 498 20.29%
TOTAL 52,746 49,928 55,422 11.00%
Materials,Supplies and Services
540 Office Supplies 3,383 1,400 2,500 78.57%
560 Postage 17 460 25 -94.57%
563 Maint. &Repair- Equipment/Vehicles 1,413 1,600 1,600
568 Printing 100 500 200 -60.00%
580 Audit 200 -
581 Advertising and Publication 71 145 150 3.45%
582 Expert& Professional Services 200 100 -50.00%
583 Other Contractual Services 20 540 100 -81.48%
584 Communications-Telephone/Alarm 227 120 230 91.67%
585 Telephone- Long Distance 10 30 30
621 Space Allocation 1,890 1,890 1,890
633 Dues and Memberships 100 310 100 -67.74%
635 Travel or Mileage 400 190 400 110.53%
636 Conference Fees 370 310 320 3.23%
637 Meals and Lodging 895 475 900 89.47%
639 Subscriptions and Publications 50 50
652 General Liability 80 80 80
665 Miscellaneous 150 150
TOTAL 9,325 8,300 8,825 6.33%
55a
I 1 1 I I I I I I I I I I I I I I I I
I 1 1 1 I I i I 1 I t I 1 1 1 1 1 1 1
PROGRAM 41395 -UTILITY BILLING
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 2,918 2,918 875 -70.01%
DEPARTMENT TOTAL 64,989 61,146 65,122 6.50%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (64,989) (61,146) (65,122) 6.50%
NET TOTAL $ (0) $ (0) $ -
55b
CITY OF HOPKINS-2001 BUDGET
LEGAL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Court Fines $ 124,655 $ 76,559 $ 70,000. $ 75,000 7.14%
Expenditures
Materials, Supplies and Services
Professional&Technical Services 118,092 98,712 120,600 124,000 2.82% Legal services
Operations 455 450 420 450 7.14% Memberships
Total Expenditures 118,547 99,162 121,020 124,450 2.83%
Indirectly Funded Amount (6,108) 22,603 51,020 49,450 -3.08%
The Legal Department is made up of two programs. They are Legal
Counciling and Prosecution.
56
I I I I I I I I I I I I I I I I I I I
LEGAL FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with s*,iff and the general public. The firm of Vesely,Miller and
Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of the City. Written and oral inquiries are made by
staff,council,citizens and other interested parties. The city engages other law firms when necessary:
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
FY 2000 FY 2001
Original Approved Percent City Legal Costs
Budget Budget Change
$90,000 1 ,
REVENUES: $ 70,000 $ 75,000 7.1% 5u4t V`' "', _� ''
$80,000 `''''''-'",-'0��� , ,
1 l i ,V t . k F : u F
EXPENDITURES: ' l�S '
$70,000 r , ati �
H` , }
Salaries/Wages/Benefits - -
$60,000 ;i 5
k t,
„
Materials, Supplies& t ? 1 } $' -' +
" h
Services 121,020 124,450 2.8% $50,000 1 , „
;, ., , ,s ,
$40,000 z, { � —al—Prosecution 1
Capital Outlay - -
$30 000
1 _ Y' 5ti:Yx�rt FRiil:PqS4-T `.
Reimbursed Expenditures - - $20 000 "� � ,I,
t
NET TAX AND GENERAL
$10 000 , xb 4 `ti
REVENUE SUPPORTED $51,020 $49,450 -3.1% $0 , tib, `�• 4$,`,.. ' , s T ,.. ;''F z „�r ' , ` , ; ;:
PERSONNEL: 1995 1996 1997 1998 1999
Number of FTE positions
57
DEPARTMENT- LEGAL 41400 FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
360 Court Fines $ 90,524 $ 107,265 $ 124,655 $ 76,559 $ 70,000 $ 75,000 7.14%
EXPENDITURES
Materials,Supplies and Services
588 Legal Services $ 36,632 $ 29,243 $ 33,909 $ 26,279 $ 36,600 $ 37,500 2.46%
601 Legal Prosecuting 82,255 79,820 84,183 72,433 84,000 86,500 2.98%
633 Dues& Memberships 406 420 455 450 420 450 7.14%
TOTAL 119,293 109,483 118,547 99,162 121,020 124,450 2.83%
EXPENDITURE TOTAL $ 119,293 $ 109,483 $ 118,547 $ 99,162 $ 121,020 $ 124,450 2.83%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (28,769) $ (2,218) $ 6,108 $ (22,603) $ (51,020) $ (49,450) -3.08%
57a
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
MUNICIPAL BUILDING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 81,162 80,483 82,030 85,451 4.17% Two full time employees
Fringe Benefits 25,306 24,532 25,391 27,121 6.81%
Materials, Supplies and Services
Professional&Technical Services 3,494 3,867 3,875 3,875 Weekend cleaning service
Utilities and Maintenance 118,690 111,440 110,100 107,880 -2.02% Equipment maint.,telephone,heat&electricity
Operations 1,439 720 1,125 1,125 Training and miscelaneous
City Support Services 5,108 7,438 5,514 7,353 33.35% Insurance
Supplies and Materials 8,760 8,963 12,500 13,172 5.38% Office supplies and small equipment
Capital Outlay
Buildings&Structures - 5,579 105,000 18,500 Boiler repair&remodel city office area.
Office Furniture and Equipment 10,987 - - -
Equipment Allocation 624 498 498 9,451 Telephone system replacement allocation
Total Expenditures 255,570 243,519 346,033 273,928 -20.84%
Reimbursed Expenditures (179,178) (174,889) (180,000) (175,000) -2.78% Charges to other departments for space&occup.
Net Total Expenditures 76,392 68,631 166,033 98,928 -40.42%
Indirectly Funded Amount 76,392 68,631 166,033 98,928 -40.42%
The Municipal Building Department is made up of two programs.
They are Cleaning and Maintenance.
58
PUBLIC WORKS FUND 101
PROGRAM: Cleaning
PROGRAM SUMMARY
The Cleaning program of the Public Works Department ensures that a neat and orderly environment is provided for the transaction of public business. The
program uses a combination of in house custodial services and contracted custodial services specifically for city hall.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue excellent job of providing a neat and orderly environment.
FY 2000 FY 2001
Original Approve Percent
d
(: ?ligr1.) SEEXPENDITURES: Budget Budget Change [�
Salaries/Wages/Benefits $61,520 $64,631 5.1%
Materials, Supplies& Services 16,980 17,392 2.4% I;ie-
Ale- • - _40*
Capital Outlay 498 75 -84.9% t S.j,
Reimbursed Expenditures (70,000) (65,000) 7.1% f,1 ti '1�,.
,.
_tip.4...,..(..,
TOTAL $8,998 $17,098 90% �,
4_,
PERSONNEL: "1`".
Number of FTE positions 1.30 1.30
59
I I I I I I I I I I I I I I I I I I I
I I 1 I I 4 I I I I I I I I I I I I I
PROGRAM 41510- CLEANING
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees 43,709 $ 44,330 $ 46,328 4.51%
501 Overtime-Regular Employees 144 1,000 1,000
503 Part-Time Employees - 1,000 1,000
524 SL/Converted-LTD 257 349 365 4.58%
525 P.E.R.A. Contribution 2,277 2,348 2,452 4.43%
526 F.I.C.A.Contribution 3,447 3,567 3,721 4.32%
527 Cafeteria Benefit Plan 4,343 5,014 5,230 4.31%
531 Workers' Compensation Insurance 1,655 2,100 2,100
533 Deferred Compensation 1,851 1,300 1,900 46.15%
535 Paid Leave Accrual 512 512 535 4.49%
TOTAL 58,195 61,520 64,631 5.06%
Materials, Supplies and Services
541 Uniforms/Clothing 382 420 650 54.76%
542 General Supplies 945 4,500 4,500
543 Equipment and Vehicle Parts - 180 180
544 Structural Supplies - 1,500 1,500
549 Motor Fuels and Lubricants - 180 300 66.67%
563 Maint. & Repair- Equipment/Vehicle 493 1,800 1,800
565 Maint. &Repair- Structural - 600 600
567 Maint. & Repair- Other Improvements - 900 900
583 Other Contractual Services 3,773 3,700 3,700
584 Communications-Telephone/Alarm - - -
602 Heating Fuel - Gas - - -
604 Electricity - - -
623 Garage-Labor& Burden - - -
636 Travel, Conferences, Schools - 100 100
651 Fleet Liability - - -
652 General Liability 2,940 1,630 1,663 2.02%
653 Property Insurance 1,159 1,470 1,499 1.97%
TOTAL 9,693 16,980 17,392 2.43%
59a
PROGRAM 41510- CLEANING
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
720 Buildings & Structures - -
799 Equipment Allocation 498 498 75 -84.94%
TOTAL 498 498 75 -84.94%
PROGRAM TOTAL 68,386 78,998 82,098 3.92%
699 Intragovermental Chargebacks (64,889) (70,000) (65,000) -7.14%
NET TOTAL $ 3,497 $ 8,998 $ 17,098 90.02%
59b
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Maintenance program of the Public Works Department provides for the proper public facility maintenance services. The physical maintenance of public
facilities includes proper and preventive maintenance scheduling to maximize the expected life of the public facilities. City buildings and mechanical equipment
are maintained through in house maintenance personnel.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue excellent job of maintaining a safe and orderly environment.
2. Plans and specs for H.V.A.C.controls upgrade.
FY 2000 FY 2001
Original Approved Percent
EXPENDITURES: Budget Budget Change c
Salaries/Wages/Benefits $45,901 $47,941 4.4%
Materials, Supplies& Services 116,134 116,013 -.1% L
iR r ,, c, )
Capital Outlay 105,000 27,876 -73.5% ,- 41
Reimbursed Expenditures (110,000) (110,000) >1 et
TOTAL $157,035 $81,830 -47.9%
PERSONNEL: gilt
Number of FTE positions .70 .70
Ilk
60
PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 32,355 $ 32,200 $ 33,623 4.42%
501 Overtime-Regular Employees 4,275 2,000 2,000
503 Part-Time Employees - 1,500 1,500
524 SL/Converted-LTD 299 254 265 4.33%
525 P.E.R.A. Contribution 1,899 1,772 1,845 4.12%
526 F.I.C.A. Contribution 2,629 2,749 2,858 3.97%
527 Cafeteria Benefit Plan 3,496 2,954 3,962 34.12%
531 Workers' Compensation Insurance 1,496 1,500 1,500
533 Deferred Compensation - 600 - -100.00%
535 Paid Leave Accrual 372 372 388 4.30%
TOTAL 46,820 45,901 47,941 4.44%
Materials,Supplies and Services
541 Uniforms/Clothing 137 280 400 42.86%
542 General Supplies 5,532 3,000 3,000
543 Equipment and Vehicle Parts 296 320 320
544 Structural Supplies 1,464 2,000 2,000
549 Motor Fuels and Lubricants 207 120 322 168.33%
563 Maint. &Repair- Equipment/Vehicle 1,727 1,200 1,200
565 Maint. & Repair- Structural 7,541 6,000 3,120 -48.00%
567 Maint. & Repair- Other Improvements 653 600 600
583 Other Contractual Services 93 175 175
584 Communications-Telephone/Alarm 53,233 50,000 50,000
602 Heating Fuel - Gas 12,981 16,000 16,000
604 Electricity 34,811 33,000 33,660 2.00%
623 Garage-Labor& Burden 720 625 625
636 Travel, Conferences, Schools - 400 400
651 Fleet Liability 346 344 400 16.28%
652 General Liability 1,964 1,090 1,723 58.07%
653 Property Insurance 1,029 980 2,068 111.02%
TOTAL 122,735 116,134 116,013 -0.10%
60a
I I I I I I I I I I I I I I I I I I I
1 1 I I I I I I I I I I I I I I I I I
PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
720 Buildings& Structures 5,579 105,000 18,500 -82.38%
799 Equipment Allocation - - 9,376
5,579 105,000 27,876 -73.45%
PROGRAM TOTAL 175,134 267,035 191,830 -28.16%
699 Intragovermental Chargebacks (110,000) (110,000) (110,000)
NET TOTAL $ 65,134 $ 157,035 $ 81,830 -47.89%
60b
CITY OF HOPKINS-2001 BUDGET
ACTIVITY CENTER BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Charges for Services $ 50,939 $ 58,793 $ 10,000 $ 53,000 430.00%
Contributions 16,893 9,087 3,000 15,100 403.33%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 114,595 118,574 126,533 134,169 6.03% Five part-time employees
Fringe Benefits 34,728 31,846 38,918 42,708 9.74%
Materials, Supplies and Services
Professional&Technical Services 43,442 52,812 14,360 52,900 268.38% Branson trip,instructors and cleaning service
Utilities and Maintenance 20,356 23,527 25,230 26,049 3.25% Equipment maint.,telephone,heat&electricity
Operations 4,721 3,610 4,240 4,800 13.21% Postage,printing,advertising,training and misc.
City Support Services 2,630 1,686 1,486 2,980 100.54% Insurance
Supplies and Materials 18,943 19,550 11,600 14,700 26.72% Office supplies and small equipment
Capital Outlay
Buildings&Structures - - 5,500 2,800 -49.09% Roof replacement
Office Furniture and Equipment 9,635 - - 4,200 Reupolstry
Computers - - - 2,500 Computer
Equipment Allocation 1,404 1,496 1,496 1,982 32.49% Computer and network replacement
Total Expenditures 250,454 253,098 229,363 289,788 26.34%
Indirectly Funded Amount 182,622 185,219 216,363 221,688 2.46%
The Activity Center Department is made up of four programs. They
are Communinty Use, Senior Activities,Teen Programs and
Maintenance.
I I I I 1 I I I i I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Community Use
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works Department provides a facility for residents to use for active,or passive activities. This
program organizes all the activities that take place at the Activity,Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED'IN 2001
1. Market the Hopkins Activity Center to residents.
FY 2000 FY 2001 -',11‘37-771r. tc�`
Original Approved Percent
Budget Budget Change iit' r
REVENUES: $10,000 $13,100 31% '' ^
* -----
EXPENDITURES:
-.EXPENDITURES:
Salaries/Wages/Benefits $46,851 $52,749 12.6% ' s:> 1!t 141144 ' -
;. ._ .
Materials, Supplies& Services 4,9509,258 87
Capital Outlay 449 3,580 697.3% "`'
1
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $52,250 . $65,587 25.5% K
i
PERSONNEL:
Number of FTE positions 1.0 1.21
62
PROGRAM 41551 - COMMUNITY USE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
380 Rent $ 13,657 $ 10,000 $ 13,000 30.00%
400 Charges for Services - - -
440 Contributions 87 - 100
Total Revenues 13,744 10,000 13,100 31.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 24,813 $ 24,218 $ 26,394 8.99%
503 Part-Time Employees 10,964 11,879 14,079 18.52%
524 SL/Converted-LTD - 243 402 65.43%
525 P.E.R.A. Contribution 1,491 1,984 2,096 5.65%
526 F.I.C.A. Contribution 2,639 2,949 3,116 5.66%
527 Cafeteria Benefit Plan 1,511 4,120 6,011 45.90%
531 Workers' Compensation Insurance 278 200 275 37.50%
533 Deferred Compensation - 1,000 -
535 Paid Leave Accrual 285 258 376 45.74%
TOTAL 41,980 46,851 52,749 12.59%
Materials, Supplies and Services
540 Office Supplies 5,504 750 3,000 300.00%
542 General Supplies 4,715 1,500 3,000 100.00%
544 Structural Supplies - - -
555 Other Supplies - 180 180
560 Postage 476 240 420 75.00%
563 Maint. &Repair- Equipment/Vehicles 1,512 360 360
565 Maint. & Repair- Structures - - -
568 Printing 356 180 180
581 Advertising and Publication - - -
62a
I I I I I I I I I I I I I I 1 I I I
I I I I I I I I I I I 1 I I I I 1 I I
PROGRAM 41551 -COMMUNITY USE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
582 Expert& Professional Services 116 480 100 -79.17%
583 Other Contractual Serv. -Vol. Prog 62 150 150
584 Telephone- Local 147 135 138 2.22%
585 Telephone - Long Distance 98 15 20 33.33%
633 Dues and Memberships - 75 75
635 Travel or Mileage - 60 60
636 Conference Fees 228 255 255
637 Meals and Lodging 100 135 135
639 Subscription and Publications 225 135 135
652 General Liability 400 300 600 100.00%
653 Property Insurance - - 250
662 Refunds and reimbursements - - 200
TOTAL 13,936 4,950 9,258 87.03%
Capital Outlay
750 Office equipment& furnishing 2,200
760 Computer - - -
790 Other Equipment - - -
799 Equipment Allocation 449 449 1,380 207.35%
TOTAL 449 449 3,580 697.33%
PROGRAM TOTAL $ 56,364 $ 52,250 $ 65,587 25.53%
NET TAX AND GENERAL
REVENUE SUPPORTED 42,620 42,250 52,487 24.23%
62b
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Senior Activities
PROGRAM SUMMARY
The Activity Center Senior Activities program of the Public Works Department provides programs for older adults. These programs encompass recreational,
The.
nutritional,housing,legal,business and a variety of classes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN2001
1. Continue to implement a Hopkins Activity Center"Gifts to Share"program.
2. Continue to enhance and promote computer classes.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Changew.
4
%Iv
REVENUES: $3,000 $55,000 1,733% E ;R;
EXPENDITURES:
Salaries/Wages/Benefits $90,990 $95,575 5% , w, �` ,,
Materials, Supplies& Services 10,310 51,381 498% 44
Capital Outlay 897 4,801 435%
Reimbursed Expenditures - - t :� °yt . '"'` z >,
Efts'tigu 4 a'
NET TAX AND GENERAL Z; P
REVENUE SUPPORTED $99,197 $96,757 -2.5% ',; v�
PERSONNEL:
Number of FTE positions 1.74 2.18i.: ' '-'-'40i-z.;:;,'V,,'"?;"1
4'
,,,:,-,,,, ,,-,i-1;
iye ,6�
63
I I I I I I I I I I I I I I I I I
I i I I I I I I I I I I I I I I 1 I 1
PROGRAM 41553 - SENIOR ACTIVITIES
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
380 Rent $ - $ - $ 1,000
400 Charges for Services 45,135 - 39,000
440 Contributions 9,000 3,000 15,000 400.00%
Total Revenues 54,135 3,000 55,000 1733.33%
Salaries and Employee Benefits
500 Regular Employees $ 67,551 $ 69,458 $ 70,452 1.43%
503 Part-Time Employees - - 2,040
524 SL/Converted-LTD 921 690 714 3.48%
525 P.E.R.A. Contribution 3,500 3,598 3,649 1.42%
526 F.I.C.A. Contribution 5,379 5,348 5,582 4.38%
527 Cafeteria Benefit Plan 4,817 7,113 5,954 -16.29%
531 Workers' Compensation Insurance 364 440 440
533 Deferred Compensation 5,976 3,600 6,000 66.67%
535 Paid Leave Accrual 743 743 744 0.13%
TOTAL 89,250 90,990 95,575 5.04%
Materials, Supplies and Services
540 Office Supplies 123 1,500 200 -86.67%
542 General Supplies 8,336 3,000 5,000 66.67%
544 Structural Supplies - - -
555 Other Supplies - 360 360
560 Postage 299 480 480
563 Maint. & Repair-Equipment/Vehicles 555 720 720
565 Maint. & Repair- Structures - - -
568 Printing 200 200 200
581 Advertising and Publication 58 - 60
63a
PROGRAM 41553- SENIOR ACTIVITIES
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
582 Expert&Professional Services 40,417 960 40,000 4066.67%
583 Other Contractual Serv. - Vol. Prog 1,035 300 500 66.67%
584 Telephone- Local 819 570 581 1.93%
585 Telephone- Long Distance - 60 60
633 Dues and Memberships 700 690 700 1.45%
635 Travel or Mileage 69 120 120
636 Conference Fees 267 510 510
637 Meals and Lodging 260 270 270
639 Subscription and Publications 185 270 270
652 General Liability 400 300 900 200.00%
653 Property Insurance - - 250
662 Refunds and reimbursements - - 200
TOTAL 53,721 10,310 51,381 398.36%
Capital Outlay
750 Office equipment& furnishing 2,000
760 Computer - - 2,500
790 Other Equipment - - -
799 Equipment Allocation 897 897 301 -66.44%
TOTAL 897 897 4,801 435.23%
PROGRAM TOTAL $ 143,868 $ 102,197 $ 151,757 48.49%
NET TAX AND GENERAL
REVENUE SUPPORTED 89,733 99,197 96,757 -2.46%
63b
i I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Teen Programs
PROGRAM SUMMARY
The Activity Center Teen program of the Public Works Department provides a Friday night teen program for area teens throughout the school year. This program
encompasses recreational and social activities. It also encourages computer use.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Support local teens through offering Friday night programs.
FY 2000 FY 2001 i
Original Approved Percent ;
Budget Budget Change tui `' �
,
REVENUES: $ - $ - t — . .0, At .- f .: ,,,., , ...
A .
EXPENDITURES:
Salaries/Wages/Benefits $8,285 $9,990 20.6%
A k 8 , Y
Materials, Supplies & Services 1,980 1,230 -37.9% *;),=. zi 4 ' ' ,
'',/ r 4 lit ,
Capital Outlay 150 301 100.7% j .
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $10,415 $11,521 10.6% - i <y
PERSONNEL:
:ti,
Number of FTE positions .22 .26 _ v a ` .. '_A
64
PROGRAM 41555-TEEN PROGRAMS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 2,997 $ 2,807 $ 3,982 41.86%
503 Part-Time Employees - 3,028 3,028
524 SL/Converted-LTD - 27 42 55.56%
525 P.E.R.A. Contribution 156 190 251 32.11%
526 F.I.C.A. Contribution 212 449 540 20.27%
527 Cafeteria Benefit Plan 240 1,703 2,081 22.20%
531 Workers' Compensation Insurance 14 50 25 -50.00%
533 Deferred Compensation - - -
535 Paid Leave Accrual 31 31 41 32.26%
TOTAL 3,650 8,285 9,990 20.58%
Materials,Supplies and Services
540 Office Supplies - 250 100 -60.00%
542 General Supplies 246 500 300 -40.00%
544 Structural Supplies - - -
555 Other Supplies - 60 60
560 Postage 99 280 100 -64.29%
563 Maint. & Repair- Equipment/Vehicles 96 120 120
565 Maint. &Repair- Structures - - -
568 Printing - 60 60
581 Advertising and Publication 90 - 90
582 Expert& Professional Services - 320 -
583 Other Contractual Services - 50 50
584 Telephone- Local - 45 45
585 Telephone- Long Distance - 5 5
602 Heating Fuel- Gas - - -
604 Electricity - - -
633 Dues and Memberships - 25 25
635 Travel or Mileage - 20 20
64a
I I I I 1 I I t I I I I I I 1 I I I 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 41555-TEEN PROGRAMS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 20e,0 2001 Change
Materials, Supplies and Services,(cont.)
636 Conference Fees - 85 85
637 Meals and Lodging - 45 45
639 Subscription and Publications - 45 45
652 General Liability 70 70 80 14.29%
653 Property Insurance - - -
TOTAL 601 1,980 1,230 -37.88%
Capital Outlay
720 Building Improvements - - -
799 Equipment Allocation 150 150 301 100.67%
TOTAL 150 150 301 100.67%
PROGRAM TOTAL $ 4,401 $ 10,415 $ 11,521 10.62%
64b
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Maintenance
PROGRAM SUMMARY
The Activity Center Maintenance program of the Public Works Depai lment provides maintenance at the Hopkins Activity Center. The physical maintenance of
this facility includes proper and preventative maintenance scheduling to maximize the expected life of the public facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to maintain the facility and major equipment.
FY 2000 FY 2001
Original Approve Percent ;,, A
d
Budget Budget Change 4,,.
REVENUES: $3,000 $55,000 1,733% 4
N
EXPENDITURES: .
Salaries/Wages/Benefits $90,990 $95,575 5% `' -'` . g`
Materials, Supplies& Services 10,310 51,381 498% �. � ....... -3,.....30,-...,' „,,,y..-�
Capital Outlay 897 4,801 435%
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $99,197 $96,757 -2.5%
PERSONNEL:
Number of FTE positions 1.74 2.18
65
I I I I I I I I I I 1 I I
1 1 1 I I I I I I I I I I I I I 1 1 1
PROGRAM 41560-Maintenance
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 12,249 $ 14,143 $ 13,694 -3.17%
501 Overtime - 1,000 500 -50.00%
524 SL/Converted-LTD - 104 108 3.85%
525 P.E.R.A. Contribution 636 733 761 3.82%
526 F.I.C.A. Contribution 900 1,166 1,131 -3.00%
527 Cafeteria Benefit Plan 1,239 1,652 1,836 11.14%
531 Workers' Compensation Insurance 364 375 375
533 Deferred Compensation - - -
535 Paid Leave Accrual 152 152 158 3.95%
TOTAL 15,540 19,325 18,563 -3.94%
Materials, Supplies and Services
540 Office Supplies - - -
542 General Supplies 515 2,000 1,000 -50.00%
544 Structural Supplies 113 1,500 1,500
555 Other Supplies - - -
560 Postage - - -
563 Maint. & Repair- Equipment/Vehicles 843 2,500 2,500
565 Maint. & Repair- Structures 1,338 2,500 2,500
568 Printing - 60 60
581 Advertising and Publication - - -
582 Expert&Professional Services - - -
5 83 Other Contractual Services 11,183 12,100 12,100
584 Telephone -Local 2,453 1,200 2,000 66.67%
585 Telephone- Long Distance - - -
602 Heating Fuel - Gas 6,458 7,500 7,500
604 Electricity 9,209 9,500 9,500
633 Dues and Memberships - - -
635 Travel or Mileage - - -
65a
PROGRAM 41560-Maintenance
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
636 Conference Fees - - -
637 Meals and Lodging - - -
639 Subscription and Publications - - -
652 General Liability 386 386 400 3.63%
653 Property Insurance 430 430 500 16.28%
TOTAL 32,926 39,676 39,560 -0.29%
Capital Outlay
720 Building Improvements - 5,500 2,800 -49.09%
799 Equipment Allocation - - -
TOTAL - 5,500 2,800 -49.09%
PROGRAM TOTAL $ 48,466 $ 64,501 $ 60,923 -5.55%
65b
I I I I I 1 I I I I I I I I I I I I I
I i i i I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
COMMUNITY SERVICES SUMMARY BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Licenses $ 32,949 $ 33,313 $ 28,000 $ 32,100 14.64%
Permits 323,578 245,608 220,000 230,500 4.77% Building permits
Current Services 113,265 80,453 45,320 65,720 45.01% Plan check fees
Miscellaneous 9,956 - 250 -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 456,634 474,819 495,124 501,767 1.34% Ten full time employees
Fringe Benefits 108,687 113,546 131,954 135,146 2.42%
Materials, Supplies and Services
Professional&Technical Services 19,185 52,104 23,888 32,820 37.39% Health inspector,property consulting and other
Utilities and Maintenance 10,395 10,794 10,910 11,057 1.35% Computer&vehicle maintenance and telephone
Operations 24,076 28,026 26,553 25,856 -2.62% Postage,printing,advertising,training,and misc.
City Support Services 17,240 17,198 17,082 17,153 0.42% Space and occupancy,insurance
Supplies and Materials 13,730 7,814 11,800 11,206 -5.03% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 34,645 3,500 3,500 -
Equipment Allocation 14,352 13,508 13,508 9,369 -30.64% Computer&equipment allocation
Total Expenditures 698,944 721,309 734,319 744,374 1.37%
Reimbursed Expenditures (21,960) (23,500) (23,500) (21,600) -8.09% Charges to other funds for purchasing services
Net Total Expenditures 676,984 697,809 710,819 722,774 1.68%
Indirectly Funded Amount 197,236 338,436 417,249 394,454 -5.46%
The Community Service department is made up of five main programs.
They are Reception,Assessing, Inspections,City Clerk and Elections.
66
COMMUNITY SERVICES FUND101
PROGRAM: Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers calls at main switchboard and route calls to various departments. Directs walk-in
customers to the appropriate department. Sales of Hop-A-Ride tickets, dog licenses and parking permits occur in this program. Receipts are acceptedfor payment
of building permits and utility bills.The program also provides clerical and secretarial services to other departments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. ' Enter utility receipts into the govern system.
2. Continue to assist customers quickly and accurately.
FY 2000 FY 2001 1,
Original Approved Percent �,,,,,, :.1 :
l
Budget Budget Change ,�1;,. 4'43
" 1 The receptionists
°i1°,1 kid ' 4 i +C<
REVENUES: $ - $ - ,l{,,!�, ' 4
�•°�at ° t handle more than
EXPENDITURES: :1��t1, `04.4. '�9' `,: Fr
fP14'� c c r t- i 'r
Salaries/Wages/Benefits $41,993 $43,961 4.7% ,�� 'IIt;gt :L t°'s-'' �'l,:
rl t,3Al i „ ., 1 ; 0�Q 0 calls per
x11141 tl� ,� t`
Materials, Supplies& Services 1 472 1 471 "}`s`�`�' AOS 4 ' ` °
pp ;lsi, 1 h 144404, r .;iyear andassist
i..i1: ,114
Capital Outlay 1,310 846 -35.4% 1�41�1,4,lwi � l ' ,4hhi ,�
['rlu+'tt�tffq a °
Reimbursed Expenditures - - ,"'°t' '` § ., , _ visitors.
11111111V.F f 4� , a
NET TAX AND GENERAL
REVENUE SUPPORTED $44,775 $46,278 3.4% °`
PERSONNEL:
Number of FTE positions 1.05 1.05
67
I I I I I I I I I I I I I I I I I f I
1 l I I I I I I I I I I I I I I I I l
PROGRAM 41608-RECEPTIONIST
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 38,039 $ 36,272 $ 38,011 4.79%
501 Overtime 580 - -
524 SL/Converted-LTD - 27 29 7.41%
525 P.E.R.A. Contribution 2,011 1,879 1,969 4.79%
526 F.I.C.A. Contribution 2,967 2,793 2,927 4.80%
527 Cafeteria Benefit Plan 389 400 436 9.00%
531 Workers' Compensation Insurance 110 203 150 -26.11%
535 Paid Leave Accrual 419 419 439 4.77%
TOTAL 44,514 41,993 43,961 4.69%
Materials,Supplies and Services
540 Office Supplies - 100 100
542 General Supplies 10 100 100
563 Maint. &Repair- Equipment/Vehicles 30 - -
583 Other Contractual Services 27 - -
584 Communications-Telephone/Alarm 24 - -
585 Telephone - Long Distance - - -
621 Space Allocation 1,021 1,021 1,021
633 Dues and Memberships - - -
633 Travel or Mileage 11 - -
636 Conference Fees 105 - -
637 Meals and Lodging - - -
639 Subscriptions and Publications - - -
652 General Liability 251 251 250
TOTAL 1,479 1,472 1,471
Capital Outlay
799 Equipment Allocation 1,310 1,310 846 -35.42%
PROGRAM TOTAL $ 47,303 $ 44,775 $ 46,278 3.36%
67a
COMMUNITY SERVICES FUND 101
PROGRAM: Assessing Information
PROGRAM SUMMARY
The Assessing Information program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. .
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $300 $300 -% cio—
C, -s+
EXPENDITURES:
Salaries/Wages/Benefits $76,662 $77,298 0.83% 1
Materials, Supplies& Services 8,100 8,850 9.26% ' _
Capital Outlay 1,635 846 -48.26% •
Reimbursed Expenditures - - -% c------
'*• a
NET TAX AND GENERAL f
REVENUE SUPPORTED $86,097 $86,694 0.69% elk' '% �..�.
PERSONNEL:
Number of FTE positions 1.20 1.20
-----5A 11%1 fORAAAl-- 10 ,•rk
68
I I I I I I I 1 1 I I I I I I 1 1 I
I I 1 I I I I I I I I I I I I I I I I
PROGRAM 41610-ASSESSING INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Charges for Services 449 300 300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 58,023 $ 60,451 $ 61,276 1.36%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD 807 476 483 1.47%
525 P.E.R.A. Contribution 3,005 3,131 3,174 1.37%
526 F.I.C.A. Contribution 4,545 4,655 4,718 1.35%
527 Cafeteria Benefit Plan 5,039 5,001 4,340 -13.22%
531 Workers' Compensation Insurance 400 250 400 60.00%
533 Deferred Compensation 2,104 2,000 2,200 10.00%
535 Paid Leave Accrual 698 698 707 1.29%
TOTAL 74,621 76,662 77,298 0.83%
Materials, Supplies and Services
540 Office Supplies 1,515 700 700
560 Postage 451 200 200
563 Maint. & Repair- Equipment/Vehicles 105 75 75
568 Printing 450 - -
581 Advertising and Publication 90 75 75
582 Expert& Professional Services - 500 100 -80.00%
584 Communications-Telephone/Alarm 3,789 1,000 2,000 100.00%
585 Telephone -Long Distance 63 50 50
586 Telephone- Cellular 104 250 200 -20.00%
621 Space Allocation 2,000 2,000 2,000
633 Dues and Memberships 725 600 600
635 Travel or Mileage 517 600 600
68a
PROGRAM 41610 -ASSESSING INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
636 Conference Fees 587 600 600
637 Meals and Lodging 243 700 900 28.57%
639 Subscriptions and Publications 505 600 600
652 General Liability 188 150 150
665 Miscellaneous - - -
TOTAL 11,332 8,100 8,850 9.26%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 1,635 1,635 846 -48.26%
TOTAL 1,635 1,635 846 -48.26%
EXPENDITURE TOTAL $ 87,587 $ 86,397 $ 86,994 0.69%
NET TAX AND GENERAL
REVENUE SUPPORTED 87,138 86,097 86,694 0.69%
68b
I 1 I I I I I I I I I I I I I i 1 i I
I I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
PROGRAM: Homestead Information
PROGRAM SUMMARY
The Homestead Information program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. .
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change 1 i
11I.'
1 111
EXPENDITURES:
Salaries/Wages/Benefits $29,194 $30,648 4.98%
Materials, Supplies& Services 2,900 2,500 -13.79%
1 I 1
Capital Outlay 500 574 14.80%
Reimbursed Expenditures - - -%
NET TAX AND GENERAL
REVENUE SUPPORTED $32,594 $33,722 3.46%
PERSONNEL:
Number of FTE positions 0.55 0.55
69
PROGRAM 41615-HOMESTEAD INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Charges for Services - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 24,829 $ 22,862 $ 23,885 4.47%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD 271 180 188 4.44%
525 P.E.R.A. Contribution 1,287 1,184 1,237 4.48%
526 F.I.C.A. Contribution 2,063 1,760 1,839 4.49%
527 Cafeteria Benefit Plan 548 2,194 763 -65.22%
531 Workers' Compensation Insurance 113 250 150 -40.00%
533 Deferred Compensation 2,436 500 2,310 362.00%
535 Paid Leave Accrual 264 264 276 4.55%
TOTAL 31,811 29,194 30,648 4.98%
Materials,Supplies and Services
540 Office Supplies 16 400 400
560 Postage - 50 50
563 Maint. & Repair- Equipment/Vehicles - 25 25
568 Printing
581 Advertising and Publication - 25 25
582 Expert& Professional Services 50 100 100
584 Communications-Telephone/Alarm 100 500 500
585 Telephone- Long Distance - - - #DIV/0!
586 Telephone- Cellular - 50 50
621 Space Allocation 1,000 1,000 1,000
633 Dues and Memberships - 100 100
635 Travel or Mileage - 100 100
69a
I I I I I I I I 1 I I I I I I 1 1 1 1
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41615-HOMESTEAD INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
636 Conference Fees 25 100 -100.00%
637 Meals and Lodging - 200 -100.00%
639 Subscriptions and Publications - 200 100 -50.00%
652 General Liability 63 50 50
665 Miscellaneous - - -
TOTAL 1,254 2,900 2,500 -13.79%
Capital Outlay
750 Office Equipment&Furnishings - - -
799 Equipment Allocation 500 500 574 14.80%
500 500 574 14.80%
EXPENDITURE TOTAL $ 33,565 $ 32,594 $ 33,722 3.46%
NET TAX AND GENERAL
REVENUE SUPPORTED 33,565 32,594 33,722 3.46%
69b
COMMUNITY SERVICES FUND 101
PROGRAM: Property Valuation
PROGRAM SUMMARY
The Property Valuation program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Reassess 100 percent of the taxable parcels by January 15.
2. .
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change414P1°
EXPENDITURES:
Salaries/Wages/Benefits $75,510 $74,629 -1.17% �_.
Materials, Supplies& 8,050 7,500 -6.83%
Services .1)/
Capital Outlay 1,500 846 -43.60% k.
Reimbursed Expenditures - -
ciu
NET TAX AND GENERAL
REVENUE SUPPORTED $85,060 $82,975 -2.45
PERSONNEL:
Number of FTE positions 1.05 1.05
70
I I I I I 1 I I I i I I I I I
1 1 1 I I 1 I I I I I I I I I I i I I
PROGRAM 41617-PROPERTY VALUATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Charges for Services - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 55,224 $ 57,357 $ 58,231 1.52%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 452 459 1.55%
525 P.E.R.A. Contribution 2,792 2,971 3,016 1.51%
526 F.I.C.A. Contribution 4,015 4,416 4,484 1.54%
527 Cafeteria Benefit Plan 5,500 7,402 7,412 0.14%
531 Workers' Compensation Insurance 376 250 355 42.00%
533 Deferred Compensation - 2,000 -
535 Paid Leave Accrual 662 662 672 1.51%
TOTAL 68,569 75,510 74,629 -1.17%
Materials,Supplies and Services
540 Office Supplies 157 700 700
560 Postage - 200 200
563 Maint. &Repair- Equipment/Vehicles 86 75 75
581 Advertising and Publication - 75 75
582 Expert& Professional Services 285 500 700 40.00%
583 Other Contractual Services 50 - -
584 Communications-Telephone/Alarm 119 1,000 100 -90.00%
585 Telephone- Long Distance - - -
586 Telephone- Cellular 372 250 200 -20.00%
621 Space Allocation 2,000 2,000 2,000
633 Dues and Memberships 405 600 600
635 Travel or Mileage 509 600 600
70a
PROGRAM 41617-PROPERTY VALUATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
636 Conference Fees 656 600 600
637 Meals and Lodging 220 700 900 28.57%
639 Subscriptions and Publications 325 600 600
652 General Liability 188 150 150
665 Miscellaneous - - -
TOTAL 5,373 8,050 7,500 -6.83%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 1,500 1,500 846 -43.60%
TOTAL 1,500 1,500 846 -43.60%
EXPENDITURE TOTAL $ 75,441 $ 85,060 $ 82,975 -2.45%
NET TAX AND GENERAL
REVENUE SUPPORTED 75,441 85,060 82,975 -2.45%
70b
I I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
PROGRAM: Special Assessments
PROGRAM SUMMARY
The Special Assessments program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $16,593 $17,281 4.15%
Materials, Supplies& Services 2,888 2,600 -9.97%
Capital Outlay 500 574 14.80%
Reimbursed Expenditures - - -%
NET TAX AND GENERAL
REVENUE SUPPORTED $19,981 $20,455 2.37
PERSONNEL:
Number of FTE positions 0.30 0.30
71
PROGRAM 41625- SPECIAL ASSESSMENTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Charges for Services 60 - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 12,556 $ 12,889 $ 13,459 4.42%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 101 106 4.95%
525 P.E.R.A. Contribution 651 668 697 4.34%
526 F.I.C.A. Contribution 1,203 992 1,036 4.44%
527 Cafeteria Benefit Plan 449 1,294 1,753 35.47%
531 Workers' Compensation Insurance 57 250 75 -70.00%
533 Deferred Compensation - 250 -
535 Paid Leave Accrual 149 149 155 _ 4.03%
TOTAL 15,065 16,593 17,281 4.15%
Materials,Supplies and Services
540 Office Supplies - 200 200
560 Postage - 50 50
563 Maint. & Repair- Equipment/Vehicles - 25 25
581 Advertising and Publication - 25 25
582 Expert&Professional Services 50 100 100
583 Other Contractual Services 860 188 - -100.00%
584 Communications-Telephone/Alarm 120 500 1,000 100.00%
585 Telephone- Long Distance - - -
586 Telephone- Cellular - 50 50
621 Space Allocation 1,000 1,000 1,000
633 Dues and Memberships - 100 100
635 Travel or Mileage - 100 - -100.00%
71a
I 1 1 I I I I I I I I I I I I I I I I
1 1 i I I I I I I I I I I I I I l I I
PROGRAM 41625- SPECIAL ASSESSMENTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
636 Conference Fees - 100 - -100.00%
637 Meals and Lodging - 200 - -100.00%
639 Subscriptions and Publications - 200 - -100.00%
652 General Liability 63 50 50
665 Miscellaneous - - -
TOTAL 2,093 2,888 2,600 -9.97%
Capital Outlay
750 Office Equipment& Furnishings - - -
799 Equipment Allocation 500 500 574 14.80%
500 500 574 14.80%
EXPENDITURE TOTAL $ 17,658 $ 19,981 $ 20,455 2.37%
NET TAX AND GENERAL
REVENUE SUPPORTED 17,658 19,981 20,455 2.37%
71b
COMMUNITY SERVICES FUND 101
PROGRAM: Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services Department inspects all new or remodeled buildings to insure they meet the minimum
requirements of the state building code. The process begins with a plan review, permit issuance, inspection of construction phases and an issuance of a certificate
of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Complete implementation of inspection division software providing integration with other departments.
2. Revise city ordinances in Contractor Licensing.
FY 2000 FY 2001
Original Approved Percent Building Code Inspection
Budget Budget Change
REVENUES: $187,000 $225,000 20.3% 6,000
iii , • „::::,111,, , , , ,
EXPENDITURES: 5,000
• •
Salaries/Wages/Benefits $ 90,461 $115,019 27.2%
4,000 _ :.. .mss
Materials, Supplies& Services 16,837 21,297 26.5%
3,000 x C
.,...
Capital Outlay 2,053 922 -55.1% 2000 I inimor - ' • '
,
Reimbursed Expenditures - - 1 000 .
E •
NET TAX AND GENERAL
REVENUE SUPPORTED $77,649 $ 87,762 13% 1996 1997 1998 1999
PERSONNEL: 0 Permits ■ Plans Reviewed 0 Construction Insp
Number of FTE positions 1.45 1.75
72
I I I I I I I I I I I I I I I I 1 1 1
I i l I I I I I I I I I I I I I 1 I 1
PROGRAM 41645-BUILDING CODE INSPECT.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
320 Building Permits $ 173,293 $ 132,000 $ 155,000 17.42%
329 Miscellaneous -non business 7,215 10,000 10,000
388 Current Services 80,308 45,000 60,000 33.33%
TOTAL $ 260,816 $ 187,000 $ 225,000 20.32%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 83,416 $ 69,159 $ 89,437 29.32%
524 SL/Converted-LTD 1,133 545 704 29.17%
525 P.E.R.A. Contribution 3,572 3,582 4,633 29.34%
526 F.I.C.A. Contribution 6,573 5,325 6,887 29.33%
527 Cafeteria Benefit Plan 5,499 8,652 8,926 3.17%
531 Workers' Compensation Insurance 1,592 600 1,500 150.00%
533 Deferred Compensation 1,568 1,800 1,900 5.56%
535 Paid Leave Accrual 798 798 1,032 29.32%
TOTAL 104,150 90,461 115,019 27.15%
Materials, Supplies and Services
540 Office Supplies 3,456 1,590 3,800 138.99%
542 General Supplies 263 600 600
560 Postage 1,416 330 1,500 354.55%
563 Maint. &Repair- Equipment/Vehicles 1,369 1,050 1,071 2.00%
568 Printing - 420 150 -64.29%
581 Advertising and Publication 4,136 60 60
582 Expert& Professional Services 15,705 1,200 1,200
583 Other Contractual Services 5,899 5,400 5,500 1.85%
584 Telephone-Local 563 300 300
585 Telephone-Long Distance 89 30 40 33.33%
72a
PROGRAM 41645-BUILDING CODE INSPECT.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular 660 450 600 33.33%
621 Space Allocation 2,051 2,051 2,051
630 Training 1,215 960 960
633 Dues& Memberships 525 180 240 33.33%
635 TraveUMileage 2,693 1,500 2,000 33.33%
636 Conference Fees 880 240 325 35.42%
637 Meals and Lodging 1,452 300 300
639 Subscriptions& Publications 160 60 350 483.33%
652 General Liability 145 116 250 115.52%
662 Refunds and Reimbursements 2,000 - -
TOTAL 44,678 16,837 21,297 26.49%
Capital Outlay
799 Equipment Allocation 2,053 2,053 922 -55.09%
PROGRAM TOTAL $ 150,880 $ 109,351 $ 137,238 25.50%
NET REVENUE 109,935 77,649 87,762 13.02%
72b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I 1 1 1 I
COMMUNITY SERVICES FUND 101
PROGRAM: Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department inspects existing buildings from time to time to insure they are maintained safe in
accordance with the minimum safety standards provided in the state fire code. A percentage of commercial and large multiple residential buildings are inspected
yearly for fire code violations to insure these structures are maintained safe for their occupants. The focus is on more hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Establish fire prevention inspection program. .
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ -
EXPENDITURES:
Salaries/Wages/Benefits $ 27,924 $ 34,825 24.7% . . .....................
Materials, Supplies& Services 5,613 2,429 -56.7% "' """ " "" """"""""...
Capital Outlay 684 151 -77.9% ...... ......
Reimbursed Expenditures : ••
NET TAX AND GENERAL •
. •: :::•::•:::: ::•'''''::::::''''' ''''' . ...... .
. .. . . .............. ............................. ........
•
REVENUE SUPPORTED $34,221 $ 37,405 9.3%
PERSONNEL: '''-
Number of FTE positions .45 .5
73
PROGRAM 41650-FIRE INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
$ - $ - $ -
TOTAL $ - $ - $ -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 19,820 $ 22,039 $ 26,861 21.88%
524 SL/Converted-LTD - 174 212 21.84%
525 P.E.R.A. Contribution 1,365 1,142 1,391 21.80%
526 F.I.C.A. Contribution 765 1,697 2,068 21.86%
527 Cafeteria Benefit Plan 2,132 1,839 3,683 100.27%
531 Workers' Compensation Insurance 364 200 300 50.00%
533 Deferred Compensation - 600 - -100.00%
535 Paid Leave Accrual 233 233 310 33.05%
TOTAL 24,679 27,924 34,825 24.71%
Materials, Supplies and Services
540 Office Supplies - 530 100 -81.13%
542 General Supplies - 200 100 -50.00%
560 Postage - 110 - -100.00%
563 Maint. & Repair- EquipmentNehicles 310 350 350
568 Printing - 140 50 -64.29%
581 Advertising and Publication - 20 20
582 Expert&Professional Services - 400 400
583 Other Contractual Services - 1,800 - -100.00%
584 Telephone-Local 71 100 100
585 Telephone-Long Distance - 10 - -100.00%
73a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41650-FIRE INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular - 150 - -100.00%
621 Space Allocation 684 684 684
630 Training - 320 320
633 Dues&Memberships 35 60 - -100.00%
635 Travel/Mileage 5 500 100 -80.00%
636 Conference Fees - 80 - -100.00%
637 Meals and Lodging - 100 100
639 Subscriptions&Publications - 20 20
652 General Liability 49 39 85 117.95%
662 Refunds and Reimbursements - - -
TOTAL 1,154 5,613 2,429 -56.73%
Capital Outlay
799 Equipment Allocation 684 684 151 -77.92%
PROGRAM TOTAL $ 26,517 $ 34,221 $ 37,405 9.30%
NET TAX AND GENERAL
REVENUE SUPPORTED 26,517 34,221 37,405 9.30%
73 b
COMMUNITY SERVICES FUND 101
PROGRAM: Heating and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of the Community Services Department inspects new and remodeled buildings for heating and plumbing
compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 63,000 $ 65,000 3.2%
..
EXPENDITURES:
Salaries/Wages/Benefits $ 56,214 $ 65,011 15.7% u.,
•
Materials, Supplies& Services 11,224 6,177 -45%
Capital Outlay 1,369 922 -32.7% \ v Op
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $ 5,807 $ 7,110 22.4% PLUMBING
PERSONNEL:
Number of FTE positions 1 1
74
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41655-HEATING & PLUMB. INSP.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
318 Licenses $ 2,240 $ - $ 2,000
322 Plumbing permits 25,000 20,000 25,000 25.00%
325 Mechanical Permits 37,677 43,000 38,000 -11.63%
TOTAL $ 64,917 $ 63,000 $ 65,000 3.17%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 41,371 $ 44,155 $ 51,344 16.28%
524 SL/Converted-LTD - 348 404 16.09%
525 P.E.R.A. Contribution 2,089 2,287 2,660 16.31%
526 F.I.C.A. Contribution 2,943 3,400 3,954 16.29%
527 Cafeteria Benefit Plan 4,206 3,915 5,807 48.33%
531 Workers' Compensation Insurance 254 400 250 -37.50%
533 Deferred Compensation - 1,200 -
535 Paid Leave Accrual 509 509 592 16.31%
TOTAL 51,372 56,214 65,011 15.65%
Materials, Supplies and Services
540 Office Supplies 50 1,060 100 -90.57%
542 General Supplies - 400 200 -50.00%
560 Postage - 220 -
563 Maint. & Repair- Equipment/Vehicles 407 700 700
568 Printing - 280 100 -64.29%
581 Advertising and Publication - 40 40
582 Expert& Professional Services - 800 800
583 Other Contractual Services 20 3,600 -
584 Telephone-Local 85 200 200
585 Telephone-Long Distance - 20 20
74a
PROGRAM 41655-HEATING &PLUMB.INSP.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular 341 300 300
621 Space Allocation 1,367 1,367 1,367
630 Training - 640 640
633 Dues&Memberships - 120 120
635 Travel/Mileage 1,035 1,000 1,020 2.00%
636 Conference Fees - 160 160
637 Meals and Lodging - 200 200
639 Subscriptions & Publications - 40 40
652 General Liability 97 77 170 120.78%
662 Refunds and Reimbursements - - -
TOTAL 3,402 11,224 6,177 -44.97%
Capital Outlay
799 Equipment Allocation 1,369 1,369 922 -32.65%
PROGRAM TOTAL $ 56,142 $ 68,807 $ 72,110 4.80%
NET TAX AND GENERAL
REVENUE SUPPORTED (8,775) 5,807 7,110 22.44%
74b
I I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
PROGRAM: Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to time to insure they are maintained safe in
accordance with city housing code. Rental properties are inspected every five years to identify hazards to the occupants and to insure buildings are well
maintained and to improve on the city's housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for the Truth in
Housing program are maintained. Home sales are monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Revise city ordinances in the following areas: Rental Registration, Truth in Housing and Property Maintenance.
FY 2000 FY 2001
Original Approved Percent Housing Inspections
Budget Budget Change
REVENUES: $ 19,500 $ 7,000 -64.1% -------
1,600 �®
III
1,400 0011
EXPENDITURES: �. A
Salaries/Wages/Benefits $ 39,441 $ 41,447 5.1% 1,200 �■� �' 3
1,000 �.
Materials, Supplies& Services 5,613 3,240 -45% 800 - 4. 1
600 ",,,1
Capital Outlay 684 922 34.7% 4
400 . ,
Reimbursed Expenditures - - 200
1998 1999
NET TAX AND GENERAL 1996 i`
REVENUE SUPPORTED $ 26,238 $ 38,609 47.2%
Rental Insp ■ Housing Complaints
PERSONNEL: 0 Truth-in-Housing
Number of FTE positions .7 .7 -
75
PROGRAM 41660-HOUSING INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 200C 2001 Change
REVENUES
318 Licenses $ 4,500 $ 4,500 $ 4,500
329 Permits 2,423 15,000 2,500 -83.33%
TOTAL $ 6,923 $ 19,500 $ 7,000 -64.10%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 23,737 $ 30,788 $ 32,085 4.21%
524 SL/Converted-LTD - 242 253 4.55%
525 P.E.R.A. Contribution 999 1,595 1,662 4.20%
526 F.I.C.A. Contribution 1,752 2,371 2,471 4.22%
527 Cafeteria Benefit Plan 1,314 3,311 4,406 33.07%
531 Workers' Compensation Insurance 134 200 200
533 Deferred Compensation - 600 - -100.00%
535 Paid Leave Accrual 334 334 370 10.78%
TOTAL 28,270 39,441 41,447 5.09%
Materials, Supplies and Services
540 Office Supplies 68 530 100 -81.13%
542 General Supplies 128 200 200
560 Postage 346 110 - -100.00%
563 Maint. & Repair- Equipment/Vehicles 207 350 350
568 Printing - 140 50 -64.29%
581 Advertising and Publication 1,477 20 20
582 Expert& Professional Services - 400 400
583 Other Contractual Services 20 1,800 - -100.00%
584 Telephone- Local 88 100 102 2.00%
585 Telephone-Long Distance - 10 10
75a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41660-HOUSING INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular 423 150 153 2.00%
621 Space Allocation 684 684 684
630 Training 392 320 326 1.88%
633 Dues&Memberships - 60 60
635 Travel/Mileage 116 500 500
636 Conference Fees 45 80 80
637 Meals and Lodging - 100 100
639 Subscriptions& Publications - 20 20
652 General Liability 49 39 85 117.95%
662 Refunds and Reimbursements - - -
TOTAL 4,042 5,613 3,240 -42.28%
Capital Outlay
799 Equipment Allocation 684 684 922 34.80%
PROGRAM TOTAL $ 32,997 $ 45,738 $ 45,609 -0.28%
NET TAX AND GENERAL
REVENUE SUPPORTED 26,074 26,238 38,609 47.15%
75b
COMMUNITY SERVICES FUND 101
PROGRAM: Restaurant and Hotel Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program of the Community Services Department contracts with a health inspector to make regular inspections of restaurants
and food establishments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 16,500 $ 19,000 15.2%
EXPENDITURES: R
1111.111.11 11
Salaries/Wages/Benefits $ 27,679 $ 9,702 -65% ,3 `- t, ` >
Materials, Supplies& Services 5,613 17,799 217.1% r ,. h
Capital Outlay 684 696 1.8%
Reimbursed Expenditures - - �of<
NET TAX AND GENERAL '�� 1
..,_._ '�
REVENUE SUPPORTED $ 17,476 $ 9,197 -47.4% oir "7/ _
11111ripmpoemripii .didirrili. \ )
PERSONNEL: t
Number of FTE positions .15 .15
76
I I I I I I I I I
PROGRAM 41665-RESTAURANT/HOTEL INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
314 Licenses- Health $ 19,951 $ 16,500 $ 19,000 15.15%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 17,864 $ 21,536 $ 7,475 -65.29%
501 Overtime - - -
503 Part-Time Employees - - -
524 SL/Converted-LTD - 170 59 -65.29%
525 P.E.R.A. Contribution 788 1,116 387 -65.32%
526 F.I.C.A. Contribution 1,278 1,658 576 -65.26%
527 Cafeteria Benefit Plan 1,448 2,151 969 -54.95%
531 Workers' Compensation Insurance 96 200 150 -25.00%
533 Deferred Compensation - 600 -
535 Paid Leave Accrual 248 248 86 -65.32%
TOTAL 21,721 27,679 9,702 -64.95%
Materials,Supplies and Services
540 Office Supplies 21 530 100 -81.13%
542 General Supplies - 200 200
560 Postage - 110 -
563 Maint. & Repair- EquipmentNehicles 207 350 350
568 Printing - 140 50 -64.29%
581 Advertising and Publication - 20 20
582 Expert& Professional Services 520 400 400
583 Other Contractual Services 13,063 1,800 15,000 733.33%
584 Telephone-Local 83 100 120 20.00%
585 Telephone-Long Distance - 10 10
76a
PROGRAM 41665-RESTAURANT/HOTEL INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular - 150 150
621 Space Allocation 684 684 684
630 Training - 320 320
633 Dues&Memberships - 60 60
635 Travel/Mileage - 500 100 -80.00%
636 Conference Fees - 80 80
637 Meals and Lodging - 100 50 -50.00%
639 Subscriptions&Publications - 20 20
652 General Liability 49 39 85 117.95%
662 Refunds and Reimbursements - - -
TOTAL 14,627 5,613 17,799 217.10%
Capital Outlay
799 Equipment Allocation 684 684 696 1.75%
PROGRAM TOTAL $ 37,032 $ 33,976 $ 28,197 -17.01%
NET TAX AND GENERAL
REVENUE SUPPORTED 17,081 17,476 9,197 -47.37%
76b
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I 1 1 I 1 1 1 1 1
COMMUNITY SERVICES FUND 101
PROGRAM: Miscellaneous Community Inspection
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general nuisance complaints from Hopkins citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Revise city ordinances in Moving and Demolition of Buildings
2. Implement administrative citation program.
FY 2000 FY 2001
Original Approved Percent Nuisance Inspections
Budget Budget Change
REVENUES: $ 250 $ - -100% 500�" ; _____ __._____.___�.__� �4;. �N
450 r {
EXPENDITURES: 400 J
Salaries/Wages/Benefits $ 61,628 $ 57,352 -6.9%
350
/�
Materials, Supplies& Services 11,224 7,057 -37.1% 300 2t - --- --
250
Capital Outlay 1,369 922 -12% 200 -
Reimbursed Expenditures - - 150
100f
NET TAX AND GENERAL 50
REVENUE SUPPORTED $ 73,971 $ 65,331 -11.7%
1996 1997 1998 1999
PERSONNEL:
Number of FTE positions 1 .95
77
PROGRAM 41670-MISC COMMUNITY INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
Other Miscellaneous $ - $ 250 $ - -100.00%
Salaries and Employee Benefits
500 Regular Employees $ 40,613 $ 44,017 $ 44,595 1.31%
501 Overtime 1,019 - -
503 Part-Time Employees - 5,000 - -100.00%
524 SL/Converted-LTD 134 347 351 1.15%
525 P.E.R.A. Contribution 1,869 2,280 2,310 1.32%
526 F.I.C.A. Contribution 3,234 3,789 3,434 -9.37%
527 Cafeteria Benefit Plan 2,375 4,087 4,526 10.74%
531 Workers' Compensation Insurance 298 400 400
533 Deferred Compensation 978 1,200 1,200
535 Paid Leave Accrual 508 508 536 5.51%
TOTAL 51,027 61,628 57,352 -6.94%
Materials, Supplies and Services
540 Office Supplies - 1,060 1,000 -5.66%
542 General Supplies - 400 200 -50.00%
560 Postage - 220 - -100.00%
563 Maint. & Repair- EquipmentNehicles 412 700 700
568 Printing - 280 100 -64.29%
581 Advertising and Publication - 40 40
582 Expert& Professional Services - 800 800
583 Other Contractual Services - 3,600 - -100.00%
584 Telephone-Local 95 200 200
585 Telephone-Long Distance - 20 20
77a
I 1 I I I I I I I I I 1 1 1 1 1 1 1 1
1 I I I I I I I I I I I I I I I I I 1
PROGRAM 41670-MISC COMMUNITY INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
586 Telephone-Cellular - 300 300
621 Space Allocation 1,367 1,367 1,367
630 Training - 640 640
633 Dues & Memberships - 120 120
635 Travel/Mileage 120 1,000 1,000
636 Conference Fees - 160 160
637 Meals and Lodging - 200 200
639 Subscriptions & Publications - 40 40
652 General Liability 97 77 170 120.78%
662 Refunds and Reimbursements - - -
TOTAL 2,091 11,224 7,057 -37.13%
Capital Outlay
799 Equipment Allocation 1,369 1,369 922 -32.65%
PROGRAM TOTAL $ 54,487 $ 74,221 $ 65,331 -11.98%
NET TAX AND GENERAL
REVENUE SUPPORTED 54,487 73,971 65,331 -11.68%
77b
COMMUNITY SERVICES FUND 101
PROGRAM: Charter&Council Administration
PROGRAM SUMMARY
The Charter& Council Administration program of the Community Services Department updates the City Code and takes minutes at City Council meetings. The
City Clerk updates the City Code as new ordinances are passed,takes minutes at the City Council meetings and transcribes them using a computer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change 1 - "
Y' / tib,,,► ;.i j •
EXPENDITURES: ��' L
Salaries/Wages/Benefits $22,045 $23,921 8.51% e'‘ Mit Li _vzipt -- ,
f .: ,t1
Materials, Supplies & Services 2,570 2,515 -2.14% ' 4
Capital Outlay 485 423 -12.78%
.4,0„4„
Expenditures 9 000 (10,100)
Vocal
�I '
Reimbursed ( , ) 12.22% \kw�.,�.� � �
NET TAX AND GENERAL ,/ � �
REVENUE SUPPORTED $16,100 $16,759 4.09% 1 4 �` ►,, ,_ .., �- r
__
PERSONNEL: �'
Number of FTE positions 0.35 0.35
78
I I 1 I 1 I 1 I I 1 1 1 I I I I 1 I I
I 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41675- CHARTER& COUNCIL ADMIN
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
312 Licenses $ - $ - $ -
400 Charges for Services - - -
TOTAL $ - $ - $ -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,413 $ 17,434 $ 18,863 8.20%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 137 149 8.76%
525 P.E.R.A. Contribution 851 903 977 8.19%
526 F.I.C.A. Contribution 1,259 1,342 1,452 8.20%
527 Cafeteria Benefit Plan 1,437 1,148 2,192 90.94%
531 Workers' Compensation Insurance 58 80 70 -12.50%
533 Deferred Compensation - 800 -
535 Paid Leave Accrual 201 201 218 8.46%
TOTAL 20,219 22,045 23,921 8.51%
Materials,Supplies and Services
540 Office Supplies 439 600 600
560 Postage 15 160 160
563 Maint.&Repair- Equipment/Vehicles - 80 80
568 Printing - 80 80
581 Advertising and Publication 458 200 204 2.00%
582 Expert&Professional Services - 80 80
584 Communications-Telephone/Alarm - 50 50
621 Space Allocation 560 560 560
630 Training - 240 240
633 Dues and Memberships 135 50 51 2.00%
78a
PROGRAM 41675-CHARTER& COUNCIL ADMIN
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
635 Travel or Mileage 24 - -
636 Conference Fees 40 160 160
637 Meals and Lodging 10 100 100
639 Subscriptions and Publications - 50 50
652 General Liability 201 160 100 -37.50%
TOTAL 1,882 2,570 2,515 -2.14%
Capital Outlay
760 Computer Equipment& Software - - -
799 Equipment Allocation 485 485 423 -12.78%
TOTAL 485 485 423 -12.78%
PROGRAM TOTAL 22,585 25,100 26,859 7.01%
699 Intragovermental Chargebacks (9,000) (9,000) (10,100) 12.22%
NET PROGRAM TOTAL 13,585 16,100 16,759 4.09%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 13,585 $ 16,100 $ 16,759 4.09%
78b
I I I I I I I I I I I I I I I i I 1 I
COMMUNITY SERVICES FUND 101
PROGRAM: Licensing
PROGRAM SUMMARY
The Licensing program of the Community Services Department is responsible for reviewing all applications for licenses and permits, issuing and signing them.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change —21,..0
REVENUES: $7,200 $6,700 -6.94%
EXPENDITURES: --,
Salaries/Wages/Benefits $8,002 $8,731 9.11% r
Materials, Supplies & Services 1,285 1,237 -3.74% (" � , __' .
4titt
i� `� suy�,. -r1.. ea,1 r'3z
Capital Outlay 3,745 151 -95.97%
Reimbursed Expenditures (4,500) - -% A
NET TAX AND GENERALi
REVENUE SUPPORTED $1,332 $3,419 156.68% ,..�"
PERSONNEL: C--- —, ..„....,
Number of FTE positions 0.15 0.15
79
PROGRAM 41680-LICENSING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
312 Licenses $ 6,622 $ 7,000 $ 6,600 -5.71%
400 Charges for Services 25 200 100 -50.00%
TOTAL $ 6,647 $ 7,200 $ 6,700 -6.94%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 5,812 $ 6,333 $ 6,889 8.78%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 50 54 8.00%
525 P.E.R.A. Contribution 306 328 357 8.84%
526 F.I.C.A. Contribution 447 488 530 8.61%
527 Cafeteria Benefit Plan 396 290 792 173.10%
531 Workers' Compensation Insurance 25 40 30 -25.00%
533 Deferred Compensation - 400 -
535 Paid Leave Accrual 73 73 79 8.22%
TOTAL 7,059 8,002 8,731 9.11%
Materials, Supplies and Services
540 Office Supplies 139 300 300
560 Postage 124 80 82 2.50%
563 Maint. & Repair- Equipment/Vehicles - 40 40
568 Printing - 40 40
581 Advertising and Publication 72 100 100
582 Expert& Professional Services 20 40 40
584 Communications-Telephone/Alarm 107 50 50
621 Space Allocation 280 280 280
630 Training - 120 120
633 Dues and Memberships - 25 25
79a
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 41680-LICENSING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
635 Travel or Mileage 95 - -
636 Conference Fees 40 80 80
637 Meals and Lodging 48 50 50
639 Subscriptions and Publications 32 - -
652 General Liability 100 80 30 -62.50%
TOTAL 1,056 1,285 1,237
Capital Outlay
760 Computer Equipment& Software 3,500 3,500 -
799 Equipment Allocation 245 245 151 -38.37%
TOTAL 3,745 3,745 151 -95.97%
PROGRAM TOTAL 11,860 13,032 10,119 -22.35%
699 Intragovermental Chargebacks (4,500) (4,500) - -100.00%
NET PROGRAM TOTAL 7,360 8,532 10,119 18.60%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 713 $ 1,332 $ 3,419 156.68%
79b
COMMUNITY SERVICES FUND 101
PROGRAM: Purchasing
PROGRAM SUMMARY
The Purchasing program of the Community Services Department provides other departments with purchasing services. This program establishes pricing for
standard purchases, maintains inventory items and processes purchase orders for the majority of city purchases.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Maintain best price for highest quality standard.
2. Encourage continued use of purchase orders.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ - -100% v
illifri
. D2S7/— — CV.11
EXPENDITURES: _
Salaries/Wages/Benefits $ 13,310 $ 14,593 9.6% -"--.-.-____--...r�_. ....• 4/r--, il)4
Materials, Supplies& Services 1,385 2,227 60.8% E � r.::-.., ir ,
( '
Capital Outlay 245 151 -38.4% ;.x:7-• 11*, f .„1 i I I*
Reimbursed Expenditures (5,500) (6,500) 18.2% + , . 4 1 Ai
Ear
(( _ N
NET TAX AND GENERAL `� - \ 477:. .�
REVENUE SUPPORTED $ 9,440 $ 10,471 -10.9%
L.
PERSONNEL: -----------\. \ `_ .----<7. ---------
Number of FTE positions .25 .25 �-""'"`~d �,,.,...-#
80
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I 1 I I I I I I I I
PROGRAM 41685-PURCHASING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
312 Licenses $ - $ - $ -
400 Charges for Services - - -
TOTAL $ - $ - $ -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 15,144 $ 10,555 $ 11,482 8.78%
503 Part-Time Employees - - -
524 SL/Converted-LTD 327 83 90 8.43%
525 P.E.R.A. Contribution 783 547 595 8.78%
526 F.I.C.A. Contribution 1,298 813 884 8.73%
527 Cafeteria Benefit Plan 1,413 750 -
531 Workers' Compensation Insurance 94 40 90 125.00%
533 Deferred Compensation 1,823 400 1,320 230.00%
535 Paid Leave Accrual 122 122 132 8.20%
TOTAL 21,003 13,310 14,593 9.64%
Materials,Supplies and Services
540 Office Supplies 645 300 306 2.00%
560 Postage 75 80 80
563 Maint. &Repair- Equipment/Vehicles 15 40 40
568 Printing - 40 40
581 Advertising and Publication - 100 100
582 Expert&Professional Services - 40 500
583 Other Contractual Services 100 100
584 Communications-Telephone/Alarm 128 50 51 2.00%
585 Telephone- Long Distance 29 - -
621 Space Allocation 280 280 280
80a
PROGRAM 41685-PURCHASING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
630 Training - 120 120
633 Dues and Memberships 400 25 400
635 Travel or Mileage 38 - 45
636 Conference Fees 65 80 80
637 Meals and Lodging 101 50 50
639 Subscriptions and Publications - - -
652 General Liability 100 80 35 -56.25%
657 N.L.C. Liability Insurance - -
TOTAL 1,877 1,385 2,227 60.79%
Capital Outlay
799 Equipment Allocation 245 245 151 -38.37%
PROGRAM TOTAL 23,125 14,940 16,971 13.59%
699 Intragovermental Chargebacks (5,500) (5,500) (6,500) 18.18%
EXPENDITURE TOTAL 17,625 9,440 10,471 10.92%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 17,625 $ 9,440 $ 10,471 10.92%
80b
I I I 1 I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
PROGRAM: Records Management
PROGRAM SUMMARY
The Records Management program of the Community Services Department reviews City records to ensure that necessary documents are retained and outdated
documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001 .41
Original Approved Percent
Budget Budget Change _��
--.
I!VII
f
I
REVENUES: $- $200 -% ; _ ilAWIIII
EXPENDITURES:Salaries/Wages/Benefits $10,924 $11,642 6.57% L �
Materials, Supplies & Services 1,285 1,805 40.47% ` isivir 2111
Capital Outlay 245 423 72.65%
Reimbursed Expenditures (4,500) (5,000) 11.11% )1144
NET TAX AND GENERAL
REVENUE SUPPORTED $7,954 $8,670 9.00%
PERSONNEL: ■
Number of FTE positions 0.20 0.20
81
PROGRAM 41690-RECORDS MANAGEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
312 Licenses $ 100 $ - $ 100
400 Charges for Services 65 - 100
TOTAL $ 165 $ - $ 200
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 7,749 $ 8,444 $ 9,185 8.78%
503 Part-Time Employees 3,752 - -
524 SL/Converted-LTD - 66 72 9.09%
525 P.E.R.A. Contribution 401 437 476 8.92%
526 F.I.C.A. Contribution 1,026 920 707 -23.15%
527 Cafeteria Benefit Plan 527 520 1,056 103.08%
531 Workers'Compensation Insurance 36 40 40
533 Deferred Compensation - 400 - -100.00%
535 Paid Leave Accrual 97 97 106 9.28%
TOTAL 13,588 10,924 11,642 6.57%
Materials, Supplies and Services
540 Office Supplies 228 300 300
560 Postage - 80 80
563 Maint. &Repair- Equipment/Vehicles 124 40 40
568 Printing - 40 40
581 Advertising and Publication - 100 100
582 Expert&Professional Services 380 40 500 1150.00%
583 Other Contractual Services - - 100
584 Communications-Telephone/Alarm - 50 50
585 Telephone - Long Distance - - _
621 Space Allocation 280 280 280
81a
I I I I I I I I I I I I I I I I I I I
PROGRAM 41690-RECORDS MANAGEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
630 Training 700 120 122 1.67%
633 Dues and Memberships - 25 25
635 Travel or Mileage 30 - -
636 Conference Fees 60 80 82 2.50%
637 Meals and Lodging 77 50 51 2.00%
639 Subscriptions and Publications - - -
652 General Liability 100 80 35 -56.25%
657 N.L.C. Liability Insurance - - -
TOTAL 1,979 1,285 1,805 40.47%
Capital Outlay
799 Equipment Allocation 245 245 423 72.65%
PROGRAM TOTAL 15,813 12,454 13,870 11.37%
699 Intragovermental Chargebacks (4,500) (4,500) (5,000) 11.11%
EXPENDITURE TOTAL 11,313 7,954 8,870
NET TAX AND GENERAL
REVENUE SUPPORTED $ 11,148 $ 7,954 $ 8,670 9.00%
81b
COMMUNITY SERVICES FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of elections, registers voters, and certifies election results. All state and
federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the
County and State of Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $- $5,500 -% EL Efli 0
EXPENDITURES:
Salaries/Wages/Benefits $29,498 $10,853 -63.21%
Materials, Supplies& Services 4,174 9,388 124.92%
Capital Outlay 2,000 - -%
-
rti.
Reimbursed Expenditures - - -%
NET TAX AND GENERAL i�j��rf F.
REVENUE SUPPORTED $35,672 $20,241 -43.26% �' l
.r ! ;
PERSONNEL: '
Number of FTE positions 0.15 0.15 '-�-
1
82
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM- COMMUNITY SERVICES - ELECTIONS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
Hopkins School District 2,600 - 12,266 - - 5,500
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 3,238 $ 6,485 $ 5,019 $ 6,412 $ 6,333 $ 6,889 8.78%
501 Overtime-Regular Employees 1,225 3,367 1,195 1,780 2,000 1,300 -35.00%
503 Part-Time Employees 2,161 10,881 252 666 17,500 500 -97.14%
524 SL Converted/LTD - - - - 50 54 8.00%
525 P.E.R.A. Contribution 200 510 322 393 1,131 486 -57.03%
526 F.I.C.A. Contribution 324 738 483 603 1,681 723 -56.99%
527 Cafeteria Benefit Plan 153 271 167 712 690 792 14.78%
531 Workers Compensation (49) 167 (29) 59 40 30 -25.00%
535 Paid Leave Accrual - - 95 73 73 79 8.22%
TOTAL 7,252 22,419 7,504 10,698 29,498 10,853 -63.21%
Materials, Supplies and Services
540 Office Supplies 1,550 486 1,723 680 800 800
542 General Supplies - 134 312 - - -
555 Other Supplies - 46 - - - -
560 Postage 996 644 919 1,326 1,128 1,128
563 Maint. &Repair-Equipment/Vehicles 3,095 3,061 1,250 54 500 100 -80.00%
581 Advertising and Publications 133 37 479 87 300 300
583 Other Contractual Services - 122 4,950 15,054 200 6,000 2900.00%
584 Communications-Telephone/Alarm 102 - - -
586 Telephone- Cellular - 50 32 16 60 60
635 Travel or Mileage - 147 94 102 100 100
636 Conference Fees 22 6 744 - 600 600
637 Meals and Lodging 30
639 Subscriptions and Publications - - - 100 100
652 General Liability - - 244 200 386 200 -48.19%
TOTAL 5,898 4,733 10,777 17,519 4,174 9,388 124.92%
DEPARTMENT TOTAL $ 13,150 $ 27,152 $ 18,281 $ 28,217 $ 33,672 $ 20,241 -39.89%
NET TAX AND GENERAL
REVENUE SUPPORTED 10,550 27,152 6,015 28,217 33,672 14,741 -56.22%
82a
CITY OF HOPKINS-2001 BUDGET
POLICE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental $ 164,231 $ 179,999 $ 159,610 $ 175,900 10.21% State grants
Licenses 106,013 99,319 105,700 93,730 -11.32% Liquor licenses
Court Fines 600 34,694 30,000 35,000 16.67%
Current Service 21,480 18,481 20,550 22,870 11.29%
Miscellaneous 2,304 6,556 1,100 6,500 490.91%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 1,740,824 1,885,002 1,859,506 1,980,376 6.50% Thirty seven full time employees
Fringe Benefits 433,216 458,520 457,714 531,736 16.17%
Materials, Supplies and Services
Professional&Technical Services 122,985 130,387 110,626 129,700 17.24% Prisoner Boarding,hiring,and misc.consulting.
Utilities and Maintenance 85,480 62,281 73,500 75,300 2.45% Vehicle and equip.maint.&repair,telephone.
Operations 55,636 45,446 51,440 50,900 -1.05% Training,advertising and miscelaneous
City Support Services 62,639 426,684 426,338 410,858 -3.63% Police Admin charge,space allocation and insurance
Supplies and Materials 117,836 92,041 91,003 97,600 7.25% Office supplies,uniforms and small equipment
Capital Outlay
Office Furniture and Equipment 959 15,754 - 10,550 Computers and VCR
Equipment - 1,287 - 8,000 Goggles and vests
Equipment Allocation 169,848 164,650 164,650 167,111 1.49% Vehicle,radio,computer and other equipment replc.
Total Expenditures 2,789,423 3,282,051 3,234,777 3,462,131 7.03%
Reimbursed Expenditures - (354,298) (354,298) (334,812) -5.50% Charges to police departments for police admin.
Net Total Expenditures 2,789,423 2,927,753 2,880,479 3,127,319 8.57%
Indirectly Funded Amount 2,494,795 2,588,704 2,563,519 2,793,319 8.96%
The Police Department is made up of thirteen programs. They are Admin.,
Property,Patrol,Heat Team,Reserves, Investigations,Metro Drug,Pawn,
Outreach,Chemical,Counter Act,Dispatch,Records and Systems.
83
I I 1 I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour staffing for around the clock delivery of police emergency services. In addition,to target
crime prevention as a major objective by assigning department personnel to work in the community and schools, educating and providing assistance to out
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Integrate new computer system.
2. Develop work teams.
3. Conduct officer hiring process.
FY 2000 FY 2001 r
r T,,,,,....,,w,, ......,
1 ,
4.,:::,;1' -' -' /1„. .,.... ii
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $239,196 $246,133 2.90%
Materials, Supplies& Services 60,510 46,500 -23.15%
Capital Outlay 54,592 62,207 13.95% 1a 4 -, , ,,,,, .. .,, _ , _-L
_ -,.,- i
Reimbursed Expenditures (354,298) (334,812) -5.50% t 4,
7
NET TAX AND GENERAL
Y
REVENUE SUPPORTED $0 $20,028 % a — i,r
PERSONNEL: t _ ` ,.
. r Y
Number of FTE positions 2.85 2.85 5 ; ^ '
84
PROGRAM 42100 POLICE-ADMINISTRATION FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
State Aids 18,493 19,380 19,020 - -
State Grants 1,024 603 603 -
Contributions - 2,000 - - -
TOTAL REVENUES 19,517 21,983 19,623
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 191,809 $ 194,543 $ 159,626 $ 187,541 $ 192,761 $ 191,782 -0.51%
501 Overtime Employees - - - 21,527 - 4,000
503 Part-time - 374 272 281 - - -
524 SL/Converted-LTD 2,061 1,737 1,104 1,219 1,518 1,510 -0.53%
525 P.E.R.A. Contribution 17,352 18,296 15,101 18,587 17,927 18,208 1.57%
526 F.I.C.A. Contribution 3,651 4,371 1,369 1,927 727 1,868 156.95%
527 Cafeteria Benefit Plan 19,486 16,373 14,073 14,631 19,439 21,552 10.87%
531 Workers' Compensation Insurance 524 3,524 2,344 4,536 3,600 4,000 11.11%
533 Deferred Compensation 600 2,437 1,013 1,064 1,000 1,000 -
535 Paid Leave Accrual - 4,941 (12,087) 2,224 2,224 2,213 -0.49%
TOTAL 235,483 246,596 182,815 251,312 239,196 246,133 2.90%
Materials,Supplies and Services
540 Office Supplies - - - - - 2,000
541 Uniforms/Clothing 1,026 2,238 684 973 900 900
542 General Supplies 950 2,113 2,611 1,405 1,250 1,200 -4.00%
543 Equipment& Vehicle Parts 737 91 594 909 550 600 9.09%
549 Motor Fuels&Lubricants 1,389 1,242 894 1,681 1,400 1,500 7.14%
555 Other Supplies (362) 92 - - - - -
560 Postage 1,375 1,247 1,439 1,297 1,435 1,500 4.53%
563 Maint. &Repair-Equipment/Vehicles 48 887 226 543 300 400 33.33%
581 Advertising and Publishing 1,990 1,165 890 192 1,000 600 -40.00%
582 Expert&Professional Services 15,739 5,548 24,642 25,359 10,000 10,000
584 Telephone- Local 14,535 5,428 11,061 15,355 8,300 1,700 -79.52%
585 Telephone- Long Distance - 969 779 732 800 200 -75.00%
84a
I I I I I I I I I I I I I I I I I
PROGRAM 42100 POLICE-ADMINISTRATION FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
586 Telephone-Cellular - 8,896 7,530 6,423 8,800 1,200 -86.36%
588 Legal Services - - 2,730 18 - -
611 Equipment Rental - - 208 18 - -
621 Space Allocation - - 12,900 12,650 12,650 12,650
623 Garage- Labor&Burden 1,616 1,312 1,040 667 2,250 1,500 -33.33%
633 Dues and Memberships - 756 1,115 1,268 1,200 1,200
635 Travel or Mileage - 719 884 28 650 700 7.69%
636 Conference Fees 8,659 1,881 1,991 1,113 3,000 3,100 3.33%
637 Meals and Lodging - 1,812 2,319 2,984 1,900 1,900
639 Subscription and Publications 1,873 781 135 107 1,000 400 -60.00%
651 Fleet Liability 315 312 552 809 689 800 16.11%
652 General Liability - - 244 484 386 400 3.63%
665 Miscellaneous other charges 1,818 1,809 1,503 2,000 2,050 2,050
TOTAL 51,708 39,298 76,971 77,015 60,510 46,500 -23.15%
Capital Outlay
750 Office Equipment& Furnishings - - - 504 - 600 -
760 Computers - 2,315 - - - - -
790 Other Equipment 3,342 - - 1,287 - -
799 Equipment Allocation - 56,067 56,064 54,592 54,592 61,607 12.85%
TOTAL 3,342 58,382 56,064 56,383 54,592 62,207 13.95%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks - - - (354,298) (354,298) (334,812) -5.50%
TOTAL EXPENDITURES $ 290,533 $ 344,276 $ 315,850 $ 30,411 $ - $ 20,028
NET TAX AND GENERAL
REVENUE SUPPORTED 310,050 366,259 335,473 30,411 - 20,028
84b
POLICE
FUND 101
PROGRAM: Property Room Management
PROGRAM SUMMARY
The Property Room Management program of the Police Department records and logs description of evidence and other property seized by officers and then places
the property in numbered bins in the property room. Return or dispose of property when cases have been finalized.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Keep filing or property current to within one week.
2. Keep computerized entry based on all inventories property.
FY 2000 FY 2001
Original Approved Percent - - ., __-
Budget Budget Change
EXPENDITURES: k
;
Salaries/Wages/Benefits $41,619 $38,176 8.27/0 � �•°' -t. 7„,..:- ;; -
Materials, Supplies& Services 4,923 4,432 -9.97% ,_ ice'` � � _ _a
Capital Outlay - % 1µ. ., •
• . ..
Reimbursed Expenditures -%
'
NET TAX AND GENERAL
REVENUE SUPPORTED $46,542 $42,608 -8.45/
c
PERSONNEL: .; A
Number of FTE positions 0.9 0.9 3 i
85
I 1 I I I I I I I I I I I I I i I I
PROGRAM 42140 POLICE-PROPERTY ROOM MANAGEMENT FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 34,577 $ 32,554 $ 26,420 -18.84%
501 Overtime-Regular Employees - - - 900 - -
524 SL Converted/LTD - - - 245 256 208 -18.75%
525 P.E.R.A. Contribution - - - 1,837 1,686 1,369 -18.80%
526 F.I.C.A. Contribution - - - 2,879 2,507 2,034 -18.87%
527 Cafeteria Benefit Plan - - - 2,664 4,140 6,310 52.42%
531 Workers' Compensation Insurance - - - 106 100 130 30.00%
533 Deferred Compensation - - - 1,455 - 1,400
535 Paid Leave Accrual - - - 376 376 305 -18.88%
TOTAL 45,039 41,619 38,176 -8.27%
Materials, Supplies and Services
540 Office Supplies - - - - 100
541 Uniforms/Clothing - - - - 200 400 100.00%
542 General Supplies - - - - 100 100
543 Equipment&Vehicle Parts - - - - 100 - -100.00%
563 Maint& Repair-Equipment/Vehicles - - - - 100 - -100.00%
581 Advertising and Publication - - - -
611 Equipment Rental - - - - 150 - -100.00%
621 Space Allocation - - - 250 250 250
622 Police Administration - - - 3,473 3,473 3,282 -5.50%
636 Conferences - - - 295 250 - -100.00%
639 Subscriptions and Publications - - - 32
652 General Liability - - - 376 300 300
TOTAL 4,426 4,923 4,432 -9.97%
Capital Outlay
790 Equipment Allocation - - - - -
DEPARTMENT TOTAL $ $ $ $ 49,465 $ 46,542 $ 42,608 -8.45%
85a
POLICE FUND 101
PROGRAM: Patrol
PROGRAM SUMMARY
The Patrol program of the Police Department is responsible for patrolling the streets and residential/business districts to prevent and deter crime. Respond to
criminal activity that has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to
arrest intoxicated drivers. Respond to non-criminal requests for assistance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. One hundred percent participation in neighborhood/business contacts.
2. Each patrol team to identify and address a traffic related problem and assess the results.
FY 2000 FY 2001 ,,� ,4.` . 't €t'
Original Approved Percent p"
Budget Budget Change ' t r `-. � ,- ' ;.-
v-
REVENUES: $182,710 $204,600 11.98% '. � r
EXPENDITURES: i /Sit
` 3
Salaries/Wages/Benefits $1,168,543 $1,312,218 12.30% ' ' ' , 1> 1
l li
Materials, Supplies& Services 352,522 363,259 0.20% r
Ca ital Outlay ( r
P 67,455 67,435 -0.03-% , _
.frReimbursed Expenditures - - -% "° i +�.
NET TAX AND GENERAL , . i `..
REVENUE SUPPORTED $1,415,810 $1,538,312 8.65%
PERSONNEL: � �
Number of FTE positions 18.2 18.2
86
I I I I I I ! I I I I I I I I 1 I I I
PROGRAM 42200 POLICE-PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
330 Federal Grant $ 55,091 $ - $ 11,397 $ 12,657 $ - $ 11,500
344 State Aid 92,144 96,027 94,182 117,194 113,900 118,000 3.60%
345 State Grants - - - 8,110 8,510 8,100 -4.82%
330 P.O.S.T. Reimbursement 5,076 5,681 6,036 9,661 5,800 6,500 12.07%
Metro Drug Reimbursement 4,593 - - - - -
326 Licenses-Animal control 14,000 14,000 - 6,409 10,200 7,000 -31.37%
360 Court Fines 34,694 30,000 35,000 0.16667
400 Current Service 17,234 13,993 17,022 17,449 13,300 17,000 27.82%
449 Other Miscellaneous 1,750 1,000
442 Contributions 2,775 4,800 1,634 - 1,000 500 -50.00%
TOTAL REVENUES $ 190,913 $ 134,502 $ 130,271 $ 207,924 $ 182,710 $ 204,600 11.98%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 863,447 $ 905,271 $ 915,179 $ 772,719 $ 859,685 $ 950,757 10.59%
501 Overtime-Regular Employees 59,246 86,099 82,394 74,483 75,000 67,000 -10.67%
503 Part-Time Employees 4,807 5,272 4,765 # 6,716 5,000 5,000
504 Court Service 8,987 13,851 15,288 12,171 14,000 16,000 14.29%
524 SL/Converted-LTD 9,690 7,842 6,381 5,851 6,651 7,368 10.78%
525 P.E.R.A. Contribution 105,785 111,257 109,251 78,945 86,926 93,161 7.17%
526 F.I.C.A. Contribution 6,176 7,251 9,843 9,297 6,746 12,580 86.48%
527 Cafeteria Benefit Plan 62,453 69,800 70,068 61,729 56,790 89,556 57.70%
530 Other Benefits - - - 6,000 - -
531 Workers' Compensation Insurance 7,137 27,199 12,143 28,698 25,000 30,000 20.00%
533 Deferred Compensation 23,413 24,240 27,887 28,131 23,000 30,000 30.43%
535 Paid Leave Accrual - 1,714 3,755 9,744 9,745 10,796 10.79%
Total Salaries and Employee Benefits 1,151,141 1,259,796 1,256,954 1,084,739 1,168,543 1,312,218 12.30%
86a
PROGRAM 42200 POLICE-PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services
540 Office supplies - - - - - 3,600
541 Uniforms/Clothing 14,755 15,137 28,733 17,010 15,920 17,400 9.30%
542 General Supplies 3,549 9,043 17,219 4,792 6,400 6,500 1.56%
543 Equipment and Vehicle Parts 12,694 9,279 11,554 7,760 9,500 10,000 5.26%
546 Medical supplies and materials 1,524 2,931 3,452 2,576 1,500 2,500 66.67%
549 Motor Fuels& Lubricants 16,466 16,387 16,397 17,153 16,500 17,200 4.24%
555 Other Supplies - 2,328 101 - 150 -
563 Maint& Repair-EquipmentNehicles 6,192 6,064 9,622 4,411 6,150 6,100 -0.81%
579 Entry Team 5,879 4,843 - - - - -
581 Advertising and Publication 918 773 557 2,423 900 1,500 66.67%
582 Expert& Professional Services 1,611 3,645 3,159 4,289 3,075 4,750 54.47%
583 Other Contractual Services - 252 939 11,771 9,950 10,000 0.50%
584 Communications-Telephone- local - - 403 539 500 2,200 340.00%
585 Communications- long distance - - - - - 200
586 Communications-cellular - - - - - 6,500
611 Equipment Rental 10,092 10,622 9,045 10,000 20,550 11,000 -46.47%
621 Space Allocation - - 20,280 20,100 20,100 20,100
622 Police Administration - - - 202,232 202,232 191,109 -5.50%
623 Garage-Labor&Burden 12,832 12,976 17,940 15,893 15,200 17,600 15.79%
630 Training 7,860 7,371 8,495 9,873 7,300 5,000 -31.51%
633 Dues and Memberships - 115 130 125 130 1,000 -
635 Travel or Mileage - 465 225 711 100 200 -
636 Conference Fees 12,052 9,546 10,757 6,821 9,000 9,100 1.11%
637 Meals and Lodging - 2,152 1,742 2,800 1,900 2,000 5.26%
639 Subscriptions and Publications 305 143 310 285 300 400 33.33%
640 Police Reserves 7,004 7,505 6,431 - - -
642 Canine Services 1,304 5,045 7,986 1,369 2,245 2,200 -2.00%
644 Taxes&Licenses - 8 19 - - - -
651 Fleet Liability 1,730 893 1,782 4,498 4,820 4,900 1.66%
86b
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 42200 POLICE-PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
652 General Liability - - 2,374 3,887 3,100 5,200 67.74%
658 Insurance Deductible 431 4,401 2,324 1,921 4,000 4,000 -
665 Miscellaneous other charges - 939 887 1,000 1,000 1,000
665 Metro Drug Task Force 4,128 - - - - - -
Total 121,326 132,863 182,863 354,239 362,522 363,259 0.20%
Capital Outlay
750 Office Equipment&Furnishings 2,918 - - - - 4,000 -
760 Computers - 4,365 - 2,861 - - -
790 Other Equipment 8,733 6,188 - - - - -
799 Equipment Allocation - 64,000 69,900 67,455 67,455 63,435 -5.96%
Total Capital Outlay 11,651 74,553 69,900 70,316 67,455 67,435 -0.03%
TOTAL EXPENDITURES $ 1,284,118 $ 1,467,212 $ 1,509,717 $ 1,509,295 $ 1,598,520 $ 1,742,912 9.03%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 1,093,205 $ 1,332,710 $ 1,379,446 $ 1,301,371 $ 1,415,810 $ 1,538,312 8.65%
86c
POLICE FUND 101
PROGRAM: Heat Team
PROGRAM SUMMARY
The Heat Team program of the Police Department conducts tactical entries, rescue operations and other tactical operations in situations posing a high risk to
civilians and/or department personnel.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Add at least one additional member.
w,� _. �:. •
FY 2000 FY 2001 z r`
Original Approved Percent ,.t :1 t :
Budget Budget Change _; �.; _ - e .A'
EXPENDITURES: r
Y ,1-- 2 A341,
1 g pad:
Salaries/Wages/Benefits $45,206 $54,359 20.25% A`"• rr - ,. ;>: - £ R ' `-
Materials, Supplies& Services o ��'Ni � ��. . r
12,151 19,161 57.69/o • � ,,� r � r .--.41t
Capital Outlay - 3,278 -% �`, 24 : _ ':.. P4> r fl ' : , ,:.,
Reimbursed Expenditures - -% r"-41ra tf _ N,�;', �` ,rc '"�` = n V :--_
�. ma�y+ } �"
t• r t t y ,-.:;,...,,-4.,,, sfr°' '"
NET TAX AND GENERAL £-�r4 7� , � , 4 l} ; „¢
REVENUE SUPPORTED $57,357 $76,798 33.89% t z�' `: ' -'-, r - ,:t -z.,
t`,,, 4�` , ` 0r, '.It 'p
° "3 4i✓' a d"` +'4d f S svy f 1545' svq a (L t t a' =;.i--'°fit fic d`'�^'. `' - �
PERSONNEL:
'71"',—i""i '4,.;,-e>�� t � i LRS ti y}�`��`� `-+,;, tr; f **
s, ;! E IIx t `c'�s vs a� r t}q 5 a 'j''y.`,- �`<' �+..<}-.tiara .c'"s°A a +:�
a, f r .� 4: �i a' , `til�. z."sr }Y4 -il Fft,;7 ' K
Number of FTE positions ,1 �t%p Y , .`' `,k a' 3t. 1, f �`
, a '„r aD m �` �'—,4,- .,--1 - n"---,,- Y`� y�'^1s' a a `�,�,`. ,-
yA x # .,,..fit" � *.�,=“ r �, ,ac !^' ,,yt Y` 4't E 4 'i L
4 g, `. "atgy' ,. €s..e}:'L ;m om " ,.
87
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 42210 POLICE-HEAT TEAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 28,341 $ 32,766 $ 44,162 34.78%
501 Overtime Employees 272
524 SL/Converted-LTD - 258 348 34.88%
525 P.E.R.A. Contribution 2,645 3,047 4,107 34.79%
526 F.I.C.A. Contribution 283 262 503 91.98%
527 Cafeteria Benefit Plan 1,397 7,295 3,129 -57.11%
531 Workers' Compensation Insurance 457 - 600
533 Deferred Compensation 128 1,200 1,000 -16.67%
535 Paid Leave Accrual 378 378 510 34.92%
TOTAL 33,902 45,206 54,359 20.25%
Materials,Supplies and Services
540 Office Supplies - - 100
541 Uniforms 3,971 - 3,400
542 General Supplies 2,021 500 1,400 180.00%
543 Equipment and Vehicle Parts 3,980 500 500
546 Medical supplies and materials 401 500 - -100.00%
549 Motor Fuels& Lubricants - 100 100
555 Other Supplies - 250 - -100.00%
563 Maint&Repair-Equipment/Vehicles 250 600 140.00%
582 Expert& Professional Services 305 - 250-
583 Other Contractual Services - 150 -100.00%
586 Telephone- Cellular - 100
622 Police Administration 7,091 7,091 6,701 -5.50%
623 Garage-Labor&Burden 500 200 -60.00%
630 Training 659 500 3,000 500.00%
633 Dues &Memberships - 200
635 Travel or Mileage - 100 - -100.00%
636 Conference Fees 1,470 500 1,500 200.00%
637 Meals and Lodging 509 100 500 400.00%
639 Subscriptions and Publications - 100 100
87a
PROGRAM 42210 POLICE-HEAT TEAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
652 General Liability 326 260 260
665 Miscellaneous other charges - 750 250 -66.67%
TOTAL 20,733 12,151 19,161 57.69%
Capital Outlay
790 Other Equipment 3,000
799 Equipment Allocation - - 278
- - 3,278
PROGRAM TOTAL $ $ $ $ 54,635 $ 57,357 $ 76,798 33.89%
87b
I I I I I I I I I I I I I I I I I i I
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Reserves
PROGRAM SUM1VIARY
The Reserves program of the Police Department provides assistance with civic events, surveillance, extra patrol and other duties as necessary. Personnel consists
of civilians hired and trained to assist regular officers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Bring complement of Reserves up to 25 before 2002.
2. Obtain funding for and equip members with ballistic vests.
FY 2000 FY 2001
Original Approved Percent 4 sow
Budget Budget Change ' . w�
EXPENDITURES:
dr1
Salaries/Wages/Benefits $16,906 $24,386 44.24% iii.".. ' i
Materials, Supplies& Services 7,748 6,930 -10.55% ,. St' - 4
^ 1
mg
Capital Outlay - 278 -% t„� _ , , Wiii1WIL ` ,„,4..0,,t5''0 gip
p-..,.
..
. .
Reimbursed Expenditures - -
-% 41111111111
esr t.li,ii 1
NET TAX AND GENERAL g
REVENUE SUPPORTED $24,654 $31,594 28.15% /`�F_ r' r dy 'way
PERSONNEL: ',, -`—
Number of FTE positions 0.25 0.35 4,�r >
88
PROGRAM 42220 POLICE-RESERVES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
442 Donations - - - 350 - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 9,723 $ 13,872 $ 19,705 42.05%
524 SL/Converted-LTD - - - - 109 155 42.20%
525 P.E.R.A. Contribution - - - 841 1,290 1,833 42.09%
526 FICA Contribution - - - 69 - 286
527 Cafeteria Benefit Plan - - - 567 1,225 1,500 22.45%
531 Workers' Compensation Insurance - - - 204 250 260 4.00%
533 Deferred Compensation - - - 44 - 420
535 Paid Leave Accrual - - - 160 160 227 41.88%
TOTAL - - - 11,608 16,906 24,386 44.24%
Materials,Supplies and Services
540 Office Supplies - - - - - 100
541 Uniforms/Clothing - - - 1,191 1,000 1,500 50.00%
542 General Supplies - - - 65 500 500
543 Equipment and Vehicle Parts - - - 49 500 - -100.00%
546 Medical supplies and materials - - - - 250 - -100.00%
563 Maint& Repair-Equipment/Vehicle - - - 155 - 100
622 Police Administration - - - 3,048 3,048 2,880 -5.50%
630 Training - - - - 500 500
633 Dues& Memberships - - - 100 - 200
636 Conference Fees - - - 240 500 500
637 Meals and Lodging - - - - 400 100 -75.00%
652 General Liability - - - 313 250 250
665 Miscellaneous other charges - - - - 800 300 -62.50%
TOTAL - - - 5,161 7,748 6,930 -10.55%
88a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 42220 POLICE-RESERVES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Capital Outlay
790 Other Equipment - - -
799 Equipment Allocation - - - - 278
- - - - - 278
EXPENDITURE TOTAL $ - $ - $ - $ 16,769 $ 24,654 $ 31,594 28.15%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - $ - $ 16,419 $ 24,654 $ 31,594 28.15%
88b
POLICE
FUND 101
PROGRAM: Investigations
PROGRAM SUMMARY
The Investigations program of the Police Department conducts follow-up investigations on criminal activity that has occurred in Hopkins. The investigators
interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed
investigations to the County and City Attorneys for charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Complete restructuring of Investigations Division.
2. Implement process to ensure crime victims are advised of case status.
FY 2000 FY 2001 .;1; P`tv
Original Approved Percent
Budget Budget Change
APPLICATION 1-1
REVENUES: $95,100 $86,500 -9.04%
COURT
EXPENDITURES: APPLICATION FOR SEARCH WARRANT AND
Salaries/Wages/Benefits $225,165 $200,618 -10.90% SUPPORTING AFFIDAVIT
Materials, Supplies& Services 103,592 119,477 15.33% being first duly sworn upon oath, hereby makes application
Capital Outlay 8,680 13,449 54.94% ehicle)(person)hereinafter described,for the property and things hereinafter
Reimbursed Expenditures - - -% Tting affidavit, and the statements herein are true of affiants own knowledge,
let, end as to those, affiant believes them to be true.
NET TAX AND GENERAL
REVENUE SUPPORTED $242,337 $247,044 1.94% hat the following described property and things,to wit
PERSONNEL:
Number of FTE positions 3.30 2.65
89
I I I I I I I t I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 42300 POLICE-INVESTIGATIONS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
311 Licenses,Liquor $ 76,100 $ 81,340 $ 76,570 $ 75,000 $ 76,000 $ 68,500 -9.87%
344 State Aid 18,332 19,103 19,020 18,000 18,000 18,000
345 State Grants 1,009 603 604 - 600 -
400 Current Serivces - 500 500 - 500 -
TOTAL REVENUES $ 95,442 $ 101,546 $ 96,694 $ 93,000 $ 95,100 $ 86,500 -9.04%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 145,553 $ 172,386 $ 139,458 $ 174,181 $ 172,350 $ 155,086 -10.02%
501 Overtime-Regular Employees 6,246 16,760 13,302 23,750 8,000 8,000
503 Part-Time Employees 707 - 294 613 - -
504 Court Service 234 969 280 611 175 -
524 SL/Converted-LTD 1,259 1,291 1,222 1,071 1,357 1,182 -12.90%
525 P.E.R.A. Contribution 16,287 21,267 15,981 19,272 20,560 14,702 -28.49%
526 F.I.C.A. Contribution 771 2,218 1,156 1,514 1,304 1,516 16.26%
527 Cafeteria Benefit Plan 11,469 14,457 10,791 13,548 11,930 12,900 8.13%
531 Workers' Compensation Insurance 56 4,549 2,160 4,650 4,000 4,000
533 Deferred Compensation 2,396 4,529 5,319 1,817 3,500 1,500 -57.14%
535 Paid Leave Accrual - (3,171) 8,854 1,989 1,989 1,732 -12.92%
TOTAL 184,978 235,255 198,817 243,017 225,165 200,618 -10.90%
Materials,Supplies and Services
540 Office Supplies 3,000
541 Uniforms/Clothing 1,229 2,002 718 1,680 2,000 2,800 40.00%
542 General Supplies 365 613 3,234 4,318 1,000 1,000
543 Equipment&Vehicle Parts 1,459 663 1,657 1,304 1,050 1,000 -4.76%
549 Motor Fuels&Lubricants 1,377 1,001 815 1,010 1,538 1,200 -21.98%
563 Maint&Repair-Equipment/Vehicle 205 271 390 1,618 500 500
574 Boarding&Care of Prisoners 57,909 42,823 56,352 54,560 43,000 55,000 27.91%
89a
PROGRAM 42300 POLICE-INVESTIGATIONS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
582 Expert&Professional Services - 853 3,046 4,730 750 1,000 33.33%
584 Telephone- local - - 25 158 100 2,200 2100.00%
585 Telephone- Long Distance 300
586 Telephone- Cellular 1,200
611 Equipment Rental - - 624 - 1,800 1,000 -44.44%
621 Space Allocation - - 6,840 '.,295 6,295 6,295
622 Police Administration - - - 37,875 37,875 35,792 -5.50%
623 Garage-Labor&Burden 2,000 1,696 1,360 1,880 1,875 1,900 1.33%
633 Dues and Memberships - 1,998 50 1,000 2,050 400 -80.49%
635 Travel/Mileage - - 1,365 1,988 - 300
636 Conference Fees 503 2,326 1,175 1,150 1,260 1,300 3.17%
637 Meals and Lodging - 361 400 200 300 300
639 Subscriptions and Publications 1,927 32 100 100 100 100
644 Taxes& Licenses 51 51 62 - - - -
651 Fleet Liability 470 389 373 689 689 1,140 65.46%
652 General Liability - - 1,002 1,410 1,410 1,750 24.11%
TOTAL 67,495 55,079 79,588 121,965 103,592 119,477 15.33%
Capital Outlay
750 Office Equipment& Furnishings 847 3,257 - - - - -
760 Computers - 1,012 - - - - -
790 Other Equipment - 2,093 - - - 5,000 -
799 Equipment Allocation - 7,500 8,940 8,680 8,680 8,449 -2.66%
TOTAL 847 13,862 8,940 8,680 8,680 13,449 54.94%
TOTAL EXPENDITURES $ 253,320 $ 304,196 $ 287,345 $ 373,662 $ 337,437 $ 333,544 -1.15%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 157,878 $ 202,650 $ 190,651 $ 280,662 $ 242,337 $ 247,044 1.94%
89b
I I 1 I l I I I 1 I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The Metro Drug Task Force program of the Police Department conducts illegal drug related investigations including and utilizing search warrants, surveillance
and other covert activities. They participate in a multi-agency drug task force developing suspect information from concerned citizens and confidential
informants.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Assume formal administrative oversight of the task force.
2. Expose other officers to task force operations through participation in investigations utilizing task force overtime funds.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change Z
$1,500 $- -% .
REVENUES: a, _ '. f
' fi r ,�. s • j ':` ' .'' ::-n.e�.&x ,. .:tl f ,
EXPENDITURES: e "jr ,.L r j ii , * : � a� `tom �1 5
:::,
Salaries/Wages/Benefits $63,838 $69,665 9.13% /��' ' f�: � � `� �
1.:,,,,,,:4,i
;:l".:,
fi'?"-`1;:'- 7
Materials, Supplies& Services
11,253 10,042 -10.76/o , ; t: ;� s�
1 0 ;'. : r Via"
,7::,
rvi
Capital Outlay - - % F 4.
Reimbursed Expenditures `
NET TAX AND GENERAL "-" t, ' s: �
REVENUE SUPPORTED $73,591 $79,707 8.31% �� s _ A ,
PERSONNEL: N kv � -fr1 ,-. � '',F7Z4f:,:.,,..: , ,.. ,- '7;f:iti-. 45.4.A..-: -,.. ,....:,
3 �
Number of FTE positions 1.00 1.00 �� �
< 4,-_&!..;:-=.-1,."Y-_/rc fir. ;_,,, _`. �* `i _. - .,
90
PROGRAM 42310 POLICE-METRO DRUG TASK FORCE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for services - - - - 1,500 2,120 41.33%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 54,251 $ 52,353 $ 56,980 8.84%
501 Overtime-Employees 6,165 - -
524 SL/Converted-LTD 356 412 449 8.98%
525 P.E.R.A. Contribution 5,619 4,869 5,299 8.83%
527 Cafeteria Benefit Plan 4,557 4,600 4,880 6.09%
531 Workers'Compensation Insurance 1,313 1,000 1,000
533 Deferred Compensation 300 - 400
535 Paid Leave Accrual 604 604 657 8.77%
TOTAL 73,165 63,838 69,665 9.13%
Materials,Supplies and Services
541 Uniforms/Clothing 600 500 700 40.00%
542 General Supplies 57 - -
543 Equipment&Vehicle Parts - 250 - -100.00%
549 Motor Fuels& Lubricants - 250 300 20.00%
563 Maint&Repair-Equipment/Vehicle - 250 - -100.00%
622 Police Administration 9,284 9,284 8,773 -5.50%
623 Garage- Labor&Burden - 100 - -100.00%
633 Dues and Memberships - 50 - -100.00%
635 Travel/Mileage - 50 - -100.00%
636 Conference Fees - 100 - -100.00%
637 Meals and Lodging - 100 - -100.00%
639 Subscription-Memberships - 50 - -100.00%
651 Fleet Liability 65 59 59
652 General Liability 263 210 210
TOTAL 10,269 11,253 10,042 -10.76%
90a
I I I I I I I I I I I I I I 1 I I I
PROGRAM 42310 POLICE-METRO DRUG TASK FORCE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Capital Outlay _
799 Equipment Allocation -
EXPENDITURE TOTAL $ $ $ $ 83,435 $ 75,091 $ 79,707 6.15%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - $ - $ 83,435 $ 73,591 $ 77,587 5.43%
90b
POLICE
FUND 101
PROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains computerized records of pawn shop transactions as required by City ordinance. Check
transactions for the presence of reported stolen property. Assist other departments in recovering stolen property located in Hopkins pawn shops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Conduct at least one random inventory and compliance check at each pawn shop.
2. Implement participation in metro automated pawn shop system.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $17,800 $14,000 -21.35% ".' K 1 `
•
EXPENDITURES: _ _:...
Salaries/Wages/Benefits $15,537 $16,234 4.49%
Materials, Supplies& Services 7,156 3,537 -50.58% ., .> '., lf T // I ' 11 4
4F 4 ✓ t i_
v
Capital Outlay - 278 -% _ `� '
Reimbursed Expenditures - - % , .
NET TAX AND GENERAL
f.
Pi
REVENUE SUPPORTED $4,893 $6,049 23.62%
PERSONNEL: 3 .,i�,#
Number of FTE positions 0.50 0.50 A ��i t 416 i
91
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I 1 I I
PROGRAM 42320 POLICE-PAWN SHOP FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 20001 Change
REVENUES
312 Licenses,Pawn Shop - - - 14,000 17,800 14,000 -21.35%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 15,595 $ 13,445 $ 14,051 4.51%
524 SL Converted/LTD - 106 111 4.72%
525 P.E.R.A. Contribution 808 696 728 4.60%
526 F.I.C.A. Contribution 1,193 1,035 1,082 4.54%
531 Workers'Compensation Insurance 88 100 100
535 Paid Leave Accrual 155 155 162 4.52%
TOTAL 17,839 15,537 $ 16,234 4.49%
Materials, Supplies and Services
540 Office Supplies - 1,600 100 -93.75%
542 General Supplies 100
563 Maint& Repair-EquipmentfVehicles1,
- 800 - -100.00%
581 Advertising and Publication - 50 - -100.00%
611 Equipment Rental - 205 - -100.00%
621 Space Allocation 545 545 545
622 Police Administration 2,806 2,806 2,652 -5.50%
636 Conferences - 100 100
637 Meals and Lodging - 10 - -100.00%
652 General Liability 50 40 40
TOTAL 3,401 7,156 3,537 -50.58%
Capital Outlay
760 Computer
-
799 Equipment Allocation - - 278
- - 278
DEPARTMENT TOTAL $ $ $ $ 21,240 $ 22,693 $ 20,049 -11.65%
NET TAX AND GENERAL
REVENUE SUPPORTED - - - 7,240 4,893 6,049 23.62%
91a
POLICE
FUND 101
PROGRAM: Outreach
PROGRAM SUMMARY
The Outreach program of the Police Department coordinates and operates the Crime Prevention Program. The Crime Prevention Specialist makes presentations
to neighborhood and business groups encouraging participation in crime prevention programs. These programs include Operation Identification,Neighborhood
Watch and business premise surveys. Other functions of the Crime Prevention Program include the coordination of neighborhood>watch,apartment management
meetings,neighborhood officer program, Safety Camp and National Night Out activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Certify Brentwood as a"crime free multi-housing property".
2. Continue bike helmet sales program.
FY 2000 FY 2001 7.4, -;:v:441.-r, _:'
Original Approved Percents ;'`l * ,t
Budget Budget Change 'Y " w x 'P••� ' ..• . •vt,,,,,. * �,R;; ap,. o -'% -� IC "T. 4k w ..F+;p .• W1
REVENUES: $3,900 $4,030 3.33% `� ' -.11. i, ••� ' _ y� *Et �p'.F`
yah t;:,
f - `.44, 4 .' 9' T^ �<
4 y..
EXPENDITURES: a "�
i;,.,,,,,, �tF 3 ate. k 4 ,z ,..' y 4 . '' 'T. -�
Salaries/Wages/Benefits 11.46% " ' r--.;1.- it„,(- " ' `► ''
g $50,264 $56,025 *f. x sit ,eip ,ix r , :.
Materials, Supplies& Services 28,093 24,063 -14.35% ',,��, II ° #f� �' "
1 `* _"' r
Capital Outlayo
,:;--,:e,, . - ' CRIME }'
P 498 278 -44.18/0 ` .0
Reimbursed Expenditures - % "wt`` ° s
...•»--
NET TAX AND GENERAL
REVENUE SUPPORTED $74,955 $76,336 1.84% t
; ate.
PERSONNEL:
Number of FTE positions 0.90 0.90
92
I I I I I I I I I I I I I I I I 1 I 1
1 I I I I I 1 I I I I I I I I I I I 1
PROGRAM 42400 POLICE-OUTREACH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
315 Licenses - - 230 - 230
344 State Aids - 3,876 3,640 3,800 3,800 3,800
345 State Grants - 75 -
360 Fines 600 -
440 Contributions - 1,580 - - - -
449 Other Miscellaneous - 173 670 - 100 -
TOTAL REVENUES - 5,704 4,910 4,030 3,900 4,030
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 37,841 $ 38,200 $ 39,773 $ 38,071 $ 36,984 $ 39,378 6.47%
501 Overtime-Regular Employees 2,032 945 271 95 500 - -100.00%
503 Part-Time Employees 96 - - - - -
524 SL/Converted-LTD 14 159 22 264 291 310 6.53%
525 P.E.R.A. Contribution 3,277 2,004 2,154 1,981 1,916 2,092 9.19%
526 F.I.C.A. Contribution 1,364 2,855 3,128 3,033 2,848 3,109 9.16%
527 Cafeteria Benefit Plan 4,604 4,663 4,853 5,483 6,978 8,982 28.72%
531 Workers' Compensation Insurance 462 156 119 160 220 200 -9.09%
533 Deferred Compensation 123 766 3 1,567 100 1,500 1400.00%
535 Paid Leave Accrual - 2,406 2,299 427 427 454 6.32%
TOTAL 49,813 52,154 52,622 51,080 50,264 56,025 11.46%
Materials,Supplies and Services
540 Office Supplies - 100
541 Uniforms/Clothing - 64 - - 100 400 300.00%
542 General Supplies 581 792 6,465 4,083 5,500 5,600 1.82%
543 Equipment&Vehicle Parts 132 250 127 - 205 200 -2.44%
549 Motor Fuels& Lubricants 41 63 122 79 200 100 -50.00%
555 Other Supplies 4,498 3,816 - - - -
563 Maint&Repair-Equipment/Vehicle 30 64 - - 100 100
581 Advertising Publishing&Printing - - - - - 200
92a
PROGRAM 42400 POLICE- OUTREACH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
582 Expert and Professional Services - 4,962 2,481 - 2,500 - -100.00%
584 Telephone- Local - 500
585 Telephone- Long Distance - 20
611 Equipment Rental - - - - 350 100 -71.43%
621 Space Allocation - - 3,300 3,330 3,330 3,330
622 Police Administration - - - 9,749 9,749 9,213 -5.50%
623 Garage-Labor&Burden 784 720 1,040 1,547 800 500 -37.50%
633 Dues and Memberships - 90 155 110 130 100 -23.08%
635 Travel or Mileage - 32 - - - -
636 Conference Fees 45 477 256 180 1,000 500 -50.00%
637 Meals and Lodging - - 57 19 100 100
639 Subscriptions and Publications 100 80 - - 100 100
641 School Patrol 1,375 444 200 275 1,000 600 -40.00%
651 Fleet Liability 150 52 61 404 344 400 16.28%
652 General Liability - - 244 1,987 1,585 1,400 -11.67%
665 Miscellaneous- Other Charges - - - - 1,000 500 -50.00%
TOTAL 7,736 11,906 14,508 21,761 28,093 24,063 -14.35%
Capital Outlay
750 Office Equipment& Furnishings 3,375 228 - - - - -
799 Equipment Allocation - 250 468 498 498 278 -44.18%
TOTAL 3,375 478 468 498 498 278 -44.18%
TOTAL EXPENDITURES $ 60,924 $ 64,538 $ 67,598 $ 73,340 $ 78,855 $ 80,366 1.92%
NET TAX AND GENERAL
REVENUE SUPPORTED 60,924 58,834 62,688 69,310 74,955 76,336 1.84%
92b
I I I I I I t 1 1 I I I I I I 1 I 1 I
POLICE FUND 101
PROGRAM: Chemical Health Commission
PROGRAM SUMMARY
The Chemical Health Commission program of the Police Department administers the tobacco and liquor enforcement activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to participate in holding one joint town meeting with school district regarding alcohol,tobacco and other drug prevention.
2. Continue support of district"4R"Youth—Reduce the Use campaign—including advertising at movie theater.
3. Continue to work with City Council on liquor issues/licensing/training for tobacco and liquor retailers.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $6,053 $5,937 -1.92% t.
Materials, Supplies & Services 1,995 1,690 -15.27%
Capital Outlay - - -%
Reimbursed Expenditures - - -% `4
NET TAX AND GENERAL
REVENUE SUPPORTED $8,048 $7,627 -5.23%
PERSONNEL:
Number of FTE positions 0.10 0.10
93
PROGRAM 42410 POLICE- CHEMICAL HEALTH COMMISSION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 4,017 $ 4,109 $ 4,375 6.47%
501 Overtime-Regular Employees - 500 -
524 SL/Converted-LTD - 32 34 6.25%
525 P.E.R.A. Contribution 208 213 227 6.57%
526 F.I.C.A. Contribution 305 316 337 6.65%
527 Cafeteria Benefit Plan 280 786 864 9.92%
531 Workers' Compensation Insurance 15 50 50
535 Paid Leave Accrual 47 47 50 6.38%
TOTAL 4,872 6,053 5,937 -1.92%
Materials, Supplies and Services
542 General Supplies 10 500 500
622 Police Administration 995 995 940 -5.50%
665 Miscellaneous- Other Charges - 500 250 -50.00%
TOTAL 1,005 1,995 1,690 -15.27%
PROGRAM TOTAL $ $ $ $ 5,877 $ 8,048 $ 7,627 -5.23%
NET TAX AND GENERAL
REVENUE SUPPORTED - - - 5,877 8,048 7,627 -5.23%
93a
i I i I I I ! I I I I ! 1 I I 1 I I I
POLICE FUND 101
PROGRAM: CounterAct
PROGRAM SUMMARY
The CounterAct program of the Police Department instructs 5th grade students in the areas of drug awareness, developing alternatives to inappropriate activities
and resisting negative peer pressure. Utilize police officers specifically trained to instruct this program. Conduct the training during regular school hours.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Evaluate effectiveness of the CounterAct program.
2. Conduct pilot program to determine pros and cons of presenting the program to fourth graders rather than fifth graders.
FY 2000 FY 20018 * ' of �'
Original Approved Percent ! 4-_ m _�",.,. `c ,4,1
Budget Budget Change - ' • -
S
P -41,`4.. ' it -,..- :al1H-4 *
EXPENDITURES:
i -
Salaries/Wages/Benefits $6,157 $11,172 81.45%
Materials, Supplies& Services 5,373 6,504 21.06% ,,r
1.06% j
Capital Outlay - -
osp
Reimbursed Expenditures - - -/0
4;44`
NET TAX AND GENERAL °
REVENUE SUPPORTED $11,530 $17,676 53.31% W
PERSONNEL: V
Number of FTE positions 0.10 0.15 �
r
94
PROGRAM 42420 POLICE-COUNTER ACT FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 4,819 $ 4,789 $ 8,954 86.97%
501 Overtime-Regular Employees 95 - -
524 SL/Converted-LTD - 38 63 65.79%
525 P.E.R.A. Contribution 457 546 1,021 87.00%
526 F.I.C.A. Contribution 69 69 130 88.41%
527 Cafeteria Benefit Plan 409 460 792 72.17%
531 Workers' Compensation Insurance 104 200 120 -40.00%
535 Paid Leave Accrual 55 55 92 67.27%
TOTAL 6,008 6,157 11,172 81.45%
Materials,Supplies and Services
542 General Supplies - 500 1,800 260.00%
543 Equipment&Vehicle Parts - 100 100
549 Motor Fuels&Lubricants - 100 - -100.00%
622 Police Administration 3,973 3,973 3,754 -5.50%
636 Conference Fees - 250 500 100.00%
637 Meals and Lodging - 50 - -100.00%
652 General Liability - - 200
665 Miscellaneous- Other Charges - 400 150 -62.50%
TOTAL 3,973 5,373 6,504 21.06%
PROGRAM TOTAL $ $ $ $ 9,981 $ 11,530 $ 17,676 53.31%
NET TAX AND GENERAL
REVENUE SUPPORTED - - - 9,981 11,530 17,676 53.31%
94a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Dispatch
PROGRAM SUMMARY
The Dispatch program of the Police Department receives, processes and dispatches calls for service for Police,Fire, EMS and Public Works; operates E-911
Public Safety Answering Point(PSAP); enters preliminary records into computerized Records Management System(RMS).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Plan,prepare and develop programmed system upgrades.
2. Plan,develop and implement new Computer Aided Dispatching(CAD)system.
3. Functionally integrate CAO and the new RMS.
FY 2000 FY 2001 ,;1 ,
Original Approved Percent
Budget Budget Change �l
REVENUES: $9,000 $15,000 66.67% il,'I'li?i i
EXPENDITURES: ,,.. _ -111
Salaries/Wages/Benefits $170,206 $184,618 8.47% '
P�'J � i
., ',, - fill
Materials, Supplies& Services 56,311 60,896 8.14% . ' r� ',�--
,�
Capital Outlay 29,945 33,159 10.73% "' r .
-- ' 4:-.74r. , .
Reimbursed Expenditures - - % {fs a ' '... -. r ,
t
NET TAX AND GENERAL 3 �
REVENUE SUPPORTED $247,462 $263,673 6.55% izi=r. -
PERSONNEL: %
Number of FTE positions 3.95 3.85N.,.'R'
95
PROGRAM 42500 POLICE -DISPATCH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
345 911 Service Fee 8,355 7,448 9,729 10,577 9,000 10,000 11.11%
419 Lease - - - 4,806 - 5,000
TOTAL REVENUES 8,355 7,448 9,729 15,383 9,000 15,000 66.67%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 163,458 $ 171,162 $ 177,027 $ 162,624 $ 128,088 $ 139,178 8.66%
501 Overtime-Regular Employees 3,972 5,841 7,847 34,849 4,000 4,000
524 SL/Converted-LTD 2,100 1,764 1,519 1,137 1,009 1,061 5.15%
525 P.E.R.A. Contribution 7,275 8,816 9,912 10,924 7,292 7,872 7.95%
526 F.I.C.A. Contribution 13,383 14,117 15,048 14,143 9,469 10,317 8.96%
527 Cafeteria Benefit Plan 10,622 12,439 16,758 14,241 12,170 14,135 16.15%
531 Workers' Compensation Insurance 100 752 962 1,195 700 1,000 42.86%
533 Deferred Compensation 10,666 11,000 7,993 4,625 6,000 5,500 -8.33%
535 Paid Leave Accrual - (4,688) 6,728 1,478 1,478 1,555 5.21%
TOTAL 211,576 221,203 243,794 243,739 170,206 184,618 8.47%
Materials,Supplies and Services
540 Office Supplies - - - - - 800
541 Uniforms/Clothing 139 1,380 240 45 500 1,000 100.00%
542 General Supplies 705 943 3,774 1,704 1,000 1,000
563 Maint. &Repair-Equipment/Vehicles 1,492 2,184 8,688 2,240 1,700 2,000 17.65%
581 Advertising and Publishing - 399 902 529 400 300 -25.00%
582 Expert& Professional Services 311 - - 20 - 200 -
584 Telephone- local 3,000 3,000 2,400 2,250 2,000 2,200 10.00%
585 Telephone- Long Distance 40
587 Radio Contract 6,692 4,966 5,003 5,328 5,100 5,400 5.88%
611 Equipment Rental 10,552 10,790 11,494 11,789 10,000 12,000 20.00%
621 Space Allocation - - 3,120 2,592 2,592 2,592
95a
I I I I I I I I I I I I I I I I I I I
PROGRAM 42500 POLICE-DISPATCH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
622 Police Administration - - 31,708 31,708 29,964 -5.50%
633 Dues and Memberships - - 105 100 100 300 200.00%
635 Travel/Mileage - 153 - - - 100
636 Conferences Fees 20 2,516 210 1,331 350 1,500 328.57%
637 Meals and Lodging 273 39 67 200 400 100.00%
639 Subscriptions and Publications 271 273 47 73 275 300 9.09%
652 General Liability - - 244 484 386 800 107.25%
TOTAL 23,182 26,877 36,266 60,261 56,311 60,896 8.14%
Capital Outlay
750 Office Equipment&Furnishings - 586 - 1,500 - 2,400
760 Computers - 4,616 - 8,304 - 2,800
799 Equipment Allocation - 29,000 30,972 29,945 29,945 27,959 -6.63%
TOTAL - 34,202 30,972 39,749 29,945 33,159 10.73%
TOTAL EXPENDITURES $ 234,758 $ 282,282 $ 311,032 $ 343,748 $ 256,462 $ 278,673 8.66%
NET TAX AND GENERAL
REVENUE SUPPORTED 226,403 274,834 301,303 328,365 247,462 263,673 6.55%
95b
POLICE
FUND 101
PROGRAM: Reception/Records Checking
PROGRAM SUMMARY
Greet, Coordinate with, and provide window service to customers at walk-up lobby window. Enter, manage, modify and query records in computerized Records
Management System(RMS). Generate state and federal mandated reports.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN2001
1. Plan, develop and implement new system of accountability for
property and evidence room.
2. Train and develop PSOs to take non-criminal reports and CFS.
FY 2000 FY 2001 � - - ,`� '1 ... k o y.
Original Approved Percent �--.4z..„-.......___------ ,
Budget Budget Change =
REVENUES: $4,400 $- -% 4 c .4 ii:_i,-.-
FT ' 4„Y ' G - }
EXPENDITURES: _, , I
Salaries/Wages/Benefits o —,. ,
ft g $73,860 $91,813 24.31/o s €
Materials, Supplies& Services 19,052 22,515 18.18% 1
Capital Outlay - 1,028 -% . tf.
Reimbursed Expenditures - - -% .. ,,.
T
NET TAX AND GENERAL _z ._
.
REVENUE SUPPORTED $88,512 $115,356 30.33% --
PERSONNEL: --..- « --:
Number of FTE positions 1.85 2.05
96
I I I $ I I I I I I I I I I I I 1 1 1
1 I I I I I I I I I I I I I I I I I I
PROGRAM 42600 POLICE-RECEPTION/RECORDS CHECKING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
326 Animal License 1,706 2,048 1,318 - 1,700 - -
363 Animal Control Fees 1,355 1,248 1,662 - 1,200 - -100.00%
400 Current Services 548 1,876 - - 1,500 - -100.00%
TOTAL REVENUES 3,609 5,172 2,980 - 4,400 -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 37,003 $ 38,293 $ 35,266 $ 70,096 $ 56,305 $ 70,470 25.16%
501 Overtime-Regular Employees 307 1,990 1,944 - 500 - -100.00%
524 SL Converted/LTD - 109 278 29 443 555 25.28%
525 P.E.R.A. Contribution 1,660 2,046 1,964 . 3,864 2,917 3,650 25.13%
526 F.I.C.A. Contribution 2,835 3,166 3,084 4,855 4,335 5,426 25.17%
527 Cafeteria Benefit Plan 2,373 2,853 2,426 5,383 6,180 8,599 39.14%
531 Workers' Compensation Insurance 27 160 94 395 200 300
533 Deferred Compensation - 766 1,903 212 2,330 2,000 -14.16%
535 Paid Leave Accrual - - - 650 650 813 25.08%
TOTAL 44,205 49,383 46,959 85,483 73,860 91,813 24.31%
Materials,Supplies and Services
540 Office Supplies - - - - - 800
541 Uniforms/Clothing 1,662 1,020 239 - 300 - -100.00%
542 General Supplies - 192 555 487 550 600 9.09%
543 Equipment&Vehicle Parts 463 341 808 - 250 - -100.00%
549 Motor Fuels&Lubricants 651 556 409 249 525 -100.00%
563 Maint&Repair-Equipment/Vehicles 378 - - 905 300 4,000 1233.33%
581 Advertising and Publishing 87 - - -
582 Expert&Professional Services - 305 - - - - -
583 Other Contractual Services 2,111 1,046 1,355 1,000 1,050 1,000 -4.76%
584 Telephone - Local - - - - - 2,200
96a
PROGRAM 42600 POLICE-RECEPTION/RECORDS CHECKING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
585 Telephone-Long Distance - - - - - 40
611 Equipment Rental - - 208 - 546 - -100.00%
621 Space Allocation - - - 920 920 920
622 Police Administration Fee - - - 11,487 11,487 10,855 -5.50%
623 Garage- Labor&Burden 304 608 2,860 1,627 625 - -100.00%
633 Dues and Memberships - 128 60 - 120 100 -16.67%
636 Conference fees 933 1,314 1,812 300 750 700 -6.67%
637 Meals&Lodging 100
651 Fleet Liability 150 203 353 404 344 - -100.00%
652 General Liability - - 1,002 1,611 1,285 1,200 -6.61%
TOTAL 6,739 5,713 9,661 18,990 19,052 22,515 18.18%
Capital Outlay
750 Office Equipment& Furnishings 953 - - - - 750
760 Computers - 3,599 - - -
799 Equipment Allocation - - - - - 278
TOTAL 953 3,599 - - - 1,028
TOTAL EXPENDITURES $ 51,897 $ 58,695 $ 56,620 $ 104,473 $ 92,912 $ 115,356 24.16%
NET TAX AND GENERAL
REVENUE SUPPORTED 48,288 53,523 53,640 104,473 88,512 115,356 30.33%
96b
I I I I I I 1 I I I I I I I I I I 1 I
I I I I I I I I I I I I I I I I I 1 1
POLICE FUND 101
PROGRAM: Systems and Records Management
PROGRAM SUMMARY
The Systems and Records Management program of the Police Department receives, processes and maintains case files and records. Operate, maintain and
manage computerized Records Management Systems (RMS). Answer non-emergency telephonic, mail and electronic calls for service (CFS). Disseminate
information to authorized holders. Coordinate with other governmental and public service agencies. Answer queries form and coordinated with attorneys,
criminal justice systems,vendors, public agencies and citizens. Plan,prepare,manage and maintain computer system network with twelve workstation clients and
state communications interface.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Plan,prepare,transition to and implement new computer assisted dispatch system(CAD).
FY 2000 FY 2001
Original Approved Percent ,•1',`"'" ;:---,
Budget Budget Change ..: i,':1
•,
REVENUES: $3,750 $7,750 106.67% ' /
EXPENDITURES: t` V `
Salaries/Wages/Benefits $194,670 $200,760 3.13/o y l - }
s
Materials, Supplies & Services 72,228 75,350 4.32% '- I . : ! ,
F=!st a; t _ :.
Capital Outlay
3,480 4,271 22.73% —'
gyp: _ y� }[ - `� ;
Reimbursed Expenditures - - -% I t -
j
NET TAX AND GENERAL sr- i; - --" l `.
REVENUE SUPPORTED $266,628 $272,631 2.25% L— — o �,i = - '
r
,
r,
PERSONNEL: ' �'
Number of FTE positions 4.30 3.20 , "
`i
97
PROGRAM 42700 POLICE-SYSTEMS AND RECORDS MANAGEMENT FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
312 License - - 28,125 3,680 - 4,000
400 Current Services 3,824 3,824 3,958 1,032 3,750 3,750
TOTAL REVENUES 3,824 3,824 32,083 4,712 3,750 7,750 106.67%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 134,000 $ 145,960 $ 146,361 $ 143,583 $ 151,270 $ 155,080 2.52%
501 Overtime-Regular Employees 405 284 1,477 4,071 500 - -
524 SL/Converted-LTD 1,625 1,184 1,024 1,012 1,191 1,221 2.52%
525 P.E.R.A. Contribution 5,886 7,366 7,931 6,704 7,836 8,033 2.51%
526 F.I.C.A. Contribution 10,391 11,262 11,986 11,377 11,648 11,941 2.52%
527 Cafeteria Benefit Plan 9,576 11,515 12,602 11,981 14,380 16,296 13.32%
531 Workers' Compensation Insurance 52 615 387 639 700 700
533 Deferred Compensation 5,298 5,582 5,456 5,340 5,400 5,700 5.56%
535 Paid Leave Accrual - 1,325 4,855 1,746 1,745 1,789 2.52%
TOTAL 167,233 185,093 192,079 186,453 194,670 200,760 3.13%
Materials, Supplies and Services
540 Office Supplies 14,300 15,721 15,568 7,868 13,400 1,300 -90.30%
541 Uniforms/Clothing 434 - - - - -
542 General Supplies - 575 866 2,608 515 1,000 94.17%
543 Equipment&Vehicle Parts - - - - - 500
563 Maint&Repair-Equipment/Vehicles 16,099 18,174 20,116 5,340 20,200 19,000 -5.94%
581 Advertising and Publishing - 101 - - 185 - -100.00%
582 Expert&Professional Services 82 - 1,017 700 450 5,000 1011.11%
583 Other Contracts& Services - - - - - 13,000
611 Equipment Rental 2,370 2,045 682 500 1,000 - -100.00%
621 Space Allocation - - 5,400 4,855 4,855 4,855
622 Police Administration - - - 30,577 30,577 28,895 -5.50%
97a
I I I I I I I I I I I I I I 1 I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 42700 POLICE-SYSTEMS AND RECORDS MANAGEMENT FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services,cont.
636 Conference Fees 456 1,040 662 223 500 500
637 Meals and Lodging - 431 114 100 200 100 -50.00%
639 Subscriptions and Publications 128 - 50 - - - -
651 Fleet Liability 400
652 General Liability - - 244 868 346 800 131.21%
TOTAL 33,869 38,087 44,719 53,639 72,228 75,350 4.32%
Capital Outlay
750 Office Equipment&Furnishings 8,263 - 959 - - -
760 Computers - 2,683 - 2,585 - -
799 Equipment Allocation - 3,506 3,504 3,480 3,480 4,271 22.73%
TOTAL 8,263 6,189 4,463 6,065 3,480 4,271 22.73%
TOTAL EXPENDITURES $ 209,365 $ 229,369 $ 241,261 $ 246,157 $ 270,378 $ 280,381 3.70%
NET TAX AND GENERAL
REVENUE SUPPORTED 205,541 225,545 209,178 241,445 266,628 272,631 2.25%
97b
CITY OF HOPKINS-2001 BUDGET
FIRE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Licenses $ 1,403 $ 1,340 $ 1,300 $ 1,300
State Aid 54,494 56,480 55,000 57,000 3.64%
Current Service 5,610 2,355 1,500 2,000 33.33%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 183,498 179,000 173,317 177,658 2.50% One full time employee&40 volunteer fire fighters.
Fringe Benefits 104,244 104,792 102,813 107,413 4.47% Relief Association contribution and other benefits.
Materials, Supplies and Services
Professional&Technical Services 6,105 5,221 5,000 5,000 Medical exams for volunteer fire fighters.
Utilities and Maintenance 27,931 36,993 25,500 27,250 6.86% Equipment and vehicle repair and maintenance.
Operations 27,253 26,244 33,950 33,950 Training and miscelaneous.
City Support Services 51,596 50,692 46,067 48,620 5.54% Space allocation and Insurance.
Supplies and Materials 43,909 37,367 48,800 48,900 0.20% . Office supplies,uniforms and small equipment
Capital Outlay
Office Furniture and Equipment - - - -
Equipment - 25,000 25,000 - Repeator
Equipment Allocation 130,620 127,632 127,632 122,546 -3.98% Fire trucks and equipment replacement allocation
Total Expenditures 575,156 592,941 588,079 571,337 -2.85%
Indirectly Funded Amount 513,649 532,766 530,279 511,037 -3.63%
The Fire Department is made up of three programs. They are
Emergency Medical Service, Fire Suppression and Fire Prevention.
98
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
FIRE FUND 101
PROGRAM: Emergency Medical Services
PROGRAM SUMMARY
The Emergency Medical Services program of the Fire Department responds to medical and hazardous conditions affecting life, property and the environment in
the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Develop a long-range plan(3 and 5 year)for City Manager dealing with fire department daytime response to emergencies.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $6,300 $6,650 5.56%
EXPENDITURES:
Salaries/Wages/Benefits $37,206 $43,614 17.22%
Materials, Supplies& Services 21,135 22,135 4.73%
Capital Outlay 12,765 12,339 -3.34%
Reimbursed Expenditures - - -%
NET TAX AND GENERAL
REVENUE SUPPORTED $64,806 $71,438 10.23%
PERSONNEL:
Number of FTE positions 0.10 0.10
99
PROGRAM 42810-EMERGENCY MEDICAL SERV
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
344 State Aid 6,530 6,300 6,650 5.56%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 4,772 $ 4,837 $ 5,032 4.03%
503 Part Time Employees - 6,500 7,300 12.31%
515 Fire Calls - 4,600 -
517 First Aid - 10,000 20,000 100.00%
522 Relief Association Contribution 2,900 2,900 2,900
523 Relief Association State Aid 6,530 6,300 6,650 5.56%
524 SL/Converted-LTD - 38 40 5.26%
525 P.E.R.A. Contribution 444 551 574 4.17%
526 F.I.C.A. Contribution - - -
527 Cafeteria Benefit Plan 683 794 860 8.31%
531 Workers' Compensation Insurance 161 630 200 -68.25%
535 Paid Leave Accrual 56 56 58 3.57%
TOTAL 15,546 37,206 43,614 17.22%
Materials, Supplies and Services
540 Office Supplies - 400 400
541 Uniforms/Clothing 2,045 2,000 2,000
542 General Supplies 1,004 1,500 1,500
543 Equipment and Vehicle Parts 25 2,500 2,500
544 Structural Supplies - 200 200
546 Medical Supplies and Materials 652 1,000 1,000
549 Motor Fuels&Lubricants - 250 250
560 Postage - 65 65
563 Maint&Repair-Equipment/Vehicles 1,073 1,200 1,250 4.17%
582 Expert& Professional Services 600 400 400
583 Other Contractual Services - - -
584 Telephone-Local 189 700 700
99a
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 42810-EMERGENCY MEDICAL SERV
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
585 Telephone- Long Distance - -
586 Telephone- Cellular - 250 250
621 Space Allocation 3,270 3,270 3,270
623 Garage-Labor& Burden - 600 600
630 Training 156 100 100
633 Dues and Memberships - 200 200
635 Travel or Mileage - 150 150
636 Conference Fees 379 1,500 1,500
637 Meals and Lodging - 700 700
651 Fleet Liability 5,467 4,000 5,000 25.00%
652 General Liability 188 150 100 -33.33%
TOTAL 15,049 21,135 22,135 4.73%
Capital Outlay
790 Other Equipment - - -
799 Equipment Allocation 12,765 12,765 12,339 -3.34%
TOTAL 12,765 12,765 12,339 -3.34%
PROGRAM TOTAL $ 43,360 $ 71,106 $ 78,088 9.82%
NET TAX AND GENERAL
REVENUE SUPPORTED 36,830 64,806 71,438 10.23%
99b
FIRE FUND 101
PROGRAM: Fire Suppression
PROGRAM SUMMARY
The Fire Suppression program of the Fire Department responds to all emergency calls for fire, medical hazardous materials emergencies and specialized rescue
situations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Develop a long-range plan(3 and 5 year)for City Manager dealing with fire department daytime response to emergencies.
FY 2000 FY 2001 — — — --I 11111.11
Original Approved Percent
mikBudget Budget Change — — — �✓ —
REVENUES: $41,700 $45,500 9.11% (' )
EXPENDITURES:
MI
Salaries/Wages/Benefits $188,070 $194,203 3.26% i
re
Materials, Supplies& Services 116,847 119,810 2.54%
Capital Outlay 127,102 97,045 -23.65%
Reimbursed Expenditures - - -% ( )
NET TAX AND GENERAL
REVENUE SUPPORTED $390,319 $365,558 -6.34%
PERSONNEL:
Number of FTE positions 0.50 0.40
100 .
I I I I I I I I I I I I I I I I I I I
PROGRAM 42830-FIRE SUPPRESSION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
Licenses - -
344 State Aid 43,000 41,200 43,500 5.58%
400 Current Service 2,250 500 2,000 300.00%
TOTAL 45,250 41,700 45,500 9.11%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 21,793 $ 14,512 $ 20,129 38.71%
503 Part Time Employees 38,569 52,000 47,000 -9.62%
515 Fire Calls 46,244 36,800 49,400 34.24%
517 First Aid 21,135 10,000 -
522 Relief Association Contribution 23,200 23,200 23,200
523 Relief Association State Aid 43,000 41,200 43,500 5.58%
524 SL/Converted-LTD - 114 159 39.47%
525 P.E.R.A. Contribution 1,915 1,654 2,295 38.75%
526 F.I.C.A. Contribution 1,291 1,000 1,200 20.00%
527 Cafeteria Benefit Plan 3,417 2,383 3,488 46.37%
531 Workers' Compensation Insurance 2,415 5,040 3,600 -28.57%
535 Paid Leave Accrual 167 167 232 38.92%
TOTAL 203,146 188,070 194,203 3.26%
Materials,Supplies and Services
540 Office Supplies 3,515 3,200 3,200
541 Uniforms/Clothing 7,176 13,000 13,000
542 General Supplies 13,019 10,500 10,500
543 Equipment and Vehicle Parts 2,772 5,000 5,000
544 Structural Supplies 1,940 1,600 1,600
545 Hose Replacement - 800 800
546 Medical Supplies and Materials - - -
549 Motor Fuels&Lubricants 2,655 2,000 2,100 5.00%
555 Fire Prevention -
560 Postage 647 520 330 -36.54%
100a
PROGRAM 42830-FIRE SUPPRESSION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
563 Maint& Repair-Equipment/Vehicles 19,096 10,100 11,000 8.91%
581 Advertising and Publishing - 500 500
582 Expert&Professional Services 4,607 4,200 4,200
583 Other Contractual Services - - -
584 Telephone- Local 4,843 3,600 4,000 11.11%
585 Telephone- Long Distance -
586 Telephone- Cellular 2,748 2,000 2,100 5.00%
587 Radio Contract - - -
612 Lease - - -
621 Space Allocation 26,170 26,170 26,170
623 Garage- Labor& Burden 7,973 4,300 4,600 6.98%
630 Training 92 800 800
633 Dues and Memberships 1,185 1,600 1,600
635 Travel or Mileage 487 1,200 1,200
636 Conference Fees 6,664 12,000 12,000
637 Meals and Lodging 8,144 5,600 5,600
639 Subscriptions and Publications 169 300 300
651 Fleet Liability 8,436 6,162 8,000 29.83%
652 General Liability 1,611 1,285 800 -37.74%
654 Volunteer Firemen's Accident 374 410 410
TOTAL 124,322 116,847 119,810 2.54%
Capital Outlay
740 Motor Vehicles - - -
790 Other Equipment 25,000 25,000 -
799 Equipment Allocation 102,102 102,102 97,045 -4.95%
TOTAL 127,102 127,102 97,045 -23.65%
EXPENDITURE TOTAL $ 454,569 $ 432,019 $ 411,058 -4.85%
NET TAX AND GENERAL
REVENUE SUPPORTED 409,319 390,319 365,558 -6.34%
100b
I I l I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
FIRE FUND 101
PROGRAM: Fire Prevention
PROGRAM SUMMARY
The Fire Prevention program of the Fire Department enforces the fire code, reviews and inspects new construction, provides for public fire education and files
reports to the State Fire Marshal on department activity, property loss and injury or death due to fire emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Provide fire safety information along with testing and installing smoke detectors in 500 Hopkins homes.
FY 2000 FY 2001 .
Original Approved Percent
Budget Budget Change
REVENUES: $8,800 $8,250 -6.25%
EXPENDITURES:
Salaries/Wages/Benefits $50,854 $47,254 -7.08%
Materials, Supplies & Services 21,335 21,775 2.06%
Capital Outlay 12,765 13,162 3.11%
Reimbursed Expenditures - - -%
NET TAX AND GENERAL 1:111 V
REVENUE SUPPORTED $76,154 $73,941 -2.91%
PERSONNEL:
Number of FTE positions 0.30 0.40
101
PROGRAM 42840-FIRE PREVENTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
318 Licenses 1,340 1,300 1,300
344 State Aid 6,800 6,500 6,850 5.38%
400 Current Service 105 1,000 100 -90.00%
TOTAL 8,245 8,800 8,250 -6.25%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 17,157 $ 22,968 $ 18,797 -18.16%
503 Part Time Employees 26,441 6,500 10,000 53.85%
515 Fire Calls 1,865 4,600 -
517 First Aid 1,023 - -
522 Relief Association Contribution 2,900 2,900 2,900
523 Relief Association State Aid 6,800 6,500 6,850 5.38%
524 SL/Converted-LTD 365 181 148 -18.23%
525 P.E.R.A. Contribution 1,720 2,393 1,913 -20.06%
526 F.I.C.A. Contribution 121 279 285 2.15%
527 Cafeteria Benefit Plan 3,461 3,638 3,144 -13.58%
531 Workers' Compensation Insurance 2,981 630 3,000 376.19%
535 Paid Leave Accrual 265 265 217 -18.11%
TOTAL 65,101 50,854 47,254 -7.08%
Materials, Supplies and Services
540 Office Supplies 248 400 400
541 Uniforms/Clothing 112 2,000 2,000
542 General Supplies 2,133 1,500 1,500
543 Equipment and Vehicle Parts - 500 500
544 Structural Supplies 71 200 200
545 Hose Replacement - - -
546 Medical Supplies and Materials - - -
549 Motor Fuels& Lubricants - 250 250
555 Fire Prevention 6,000 6,000 6,000
560 Postage - 65 255 292.31%
101a
I I 1 I I I I I I I I I I I I i I I I
1 1 1 I I I I I I I I I I I I I 1 1 1
PROGRAM 42840-FIRE PREVENTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equipment/Vehicles 345 1,200 1,200
581 Advertising and Publishing - - -
582 Expert& Professional Services - 400 400
583 Other Contractual Services 14 - -
584 Telephone- Local 597 700 700
585 Telephone- Long Distance 128 - -
586 Telephone- Cellular - 250 250
587 Radio Contract - - -
612 Lease - -
621 Space Allocation 3,270 3,270 3,270
623 Garage-Labor& Burden - 600 600
630 Training - 100 100
633 Dues and Memberships 410 200 200
635 Travel or Mileage - 150 150
636 Conference Fees 1,320 1,500 1,500
637 Meals and Lodging 481 700 700
639 Subscriptions and Publications 110 - -
651 Fleet Liability 1,718 1,200 1,500 25.00%
652 General Liability 188 150 100 -33.33%
654 Volunteer Firemen's Accident - - -
TOTAL 17,146 21,335 21,775 2.06%
Capital Outlay - -
740 Motor Vehicles - -
790 Other Equipment - - -
799 Equipment Allocation 12,765 12,765 13,162 3.11%
TOTAL 12,765 12,765 13,162 3.11%
PROGRAM TOTAL $ 95,012 $ 84,954 $ 82,191 -3.25%
NET TAX AND GENERAL
REVENUE SUPPORTED 86,767 76,154 73,941 -2.91%
101b
CITY OF HOPKINS-2001 BUDGET
EMERGENCY PREPAREDNESS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Civil Defense Reimbursement $ 4,773 $ 4,434 $ 4,500 $ 4,500
Expenditures
Salaries,Wages and Benefits
Salaries and Wages - - 3,600 3,600 One full time employee&40 volunteer fire fighters.
Materials, Supplies and Services
Utilities and Maintenance 3,834 3,201 3,362 3,362 Siren maintenance
Operations 799 541 1,330 2,005 50.75% Training and miscelaneous.
City Support Services - - - 600 Insurance.
Supplies and Materials - - 1,000 1,000 Office and general supplies
Capital Outlay
Equipment - 10,000 10,000 10,000 Siren
Total Expenditures 4,633 13,743 19,292 20,567 6.61%
Indirectly Funded Amount (140) 9,309 14,792 16,067 8.62%
The Emergency Preparedness Department plans for both natural
and manmade disasters.
102
1 I I I i I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
EMERGENCY PREPAREDNESS FUND 101
PROGRAM: Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides a program of public safety that includes an effective siren warning system that is audible at all locations within
the City of Hopkins. Training is accomplished through mock drills and simulated emergency situations, along with specialized training through the office of civil
defense.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Table-top exercise,prepare for full scale exercise.
2. Full scale exercise,EOC activation.
3. Maintain City's Emergency Plan.
4. Upgrade City's emergency operations center.
5. Continue warning siren replacement program.
FY 2000 FY 2001 ` *°° x x
Original Approved Percent -r' . `'
Budget Budget Change w "
REVENUES: $4,500 $4,500 -% :' �,
k.
EXPENDITURES:
Salaries/Wages/Benefits $3,600 $3,600 -% « -`
..", ". , ,..w. +,,
Materials, Supplies& Services 5,692 6,967 22.40%
Capital Outlay 10,000 10,000
Reimbursed Expenditures - - % ' - - ---.--4411*, . asit:4,-:, - <, _ -,--,,_ 4:71:-'1::a
NET TAX AND GENERAL .'°,' .. ' -
REVENUE SUPPORTED $14,792 $16,067 8.62% `'
PERSONNEL:
Number of FTE positions - -
103
PROGRAM 42860 EMERGENCY PREPAREDNESS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUE
356 Civil Defense Reimbursement 4,500 4,000 4,773 4,434 4,500 4,500
Salaries and Employee Benefits
503 Part-Time Employees $ 1,500 $ 1,500 $ - $ - $ 3,600 $ 3,600
Materials,Supplies and Services
542 General Supplies 196 - - - 1,000 1,000 -
563 Maint. &Repair-Equipment/Vehicles 2,984 3,152 3,608 3,000 3,152 3,152
604 Electricity 214 201 226 201 210 210
633 Dues and Memberships - - 70 100 100 75 -25.00%
636 Conference Fees 1,215 540 160 421 1,230 1,300 5.69%
637 Meals and Lodging - - 569 - - 630
639 Subscriptions - - - 20 - -
651 Fleet Liability - - - - - 600
TOTAL 4,609 3,893 4,633 3,743 5,692 6,967 22.40%
Capital Outlay
790 Other Equipment - - - 10,000 10,000 10,000
PROGRAM TOTAL $ 6,109 $ 5,393 $ 4,633 $ 13,743 $ 19,292 $ 20,567 6.61%
NET TAX AND GENERAL
REVENUE SUPPORTED 1,609 1,393 (140) 9,309 14,792 16,067 8.62%
103a
I I 1 I I I I I I I I I I I I I I I 1
I I I i I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
PUBLIC WORKS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Licenses and Permits $ 3,911 $ 3,990 $ 3,990 $ 3,990
Intergovernmental 16,511 16,000 14,000 14,000
Charges for Services 5,042 3,384 3,500 2,350 -32.86%
Other Miscellaneous 1,819 16,890 1,700 10,700 529.41%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 944,828 996,642 971,862 1,054,707 8.52% Twenty two and one half full time employees
Fringe Benefits 271,243 307,347 283,949 311,832 9.82%
Materials, Supplies and Services
Professional&Technical Services 100,054 81,433 102,300 92,300 -9.78% Striping,sidewalks,seal coating,and misc.
Utilities and Maintenance 319,100 310,870 335,150 333,900 -0.37% Equipment maint.,telephone,heat&electricity
Operations 23,818 15,021 21,550 21,550 Printing,advertising,training and miscelaneous
City Support Services 43,081 47,459 38,375 41,698 8.66% Insurance and space and occupancy charges
Supplies and Materials 180,707 138,827 213,700 204,450 -4.33% Office supplies and small equipment
Capital Outlay
Buildings&Improvements - - 7,000 15,000 114.29% City wide trail study
Office Furniture and Equipment - - 1,800 - -100.00%
Equipment 5,723 9,071 18,000 17,600 -2.22% Scrubber,parts washer,pole bases,saw,drag,radio
Equipment Allocation 123,996 134,475 138,575 136,990 -1.14% Vehicle and equipment replacement allocation
Total Expenditures 2,012,550 2,041,145 2,132,261 2,230,027 4.59%
Reimbursed Expenditures (406,648) (487,487) (477,717) (494,159) 3.44% Charges to enterprise funds for admin.,street and
Net Total Expenditures 1,605,902 1,553,658 1,654,544 1,735,868 4.92% equip.maint.,and overhead.
Indirectly Funded Amount 1,578,619 1,513,394 1,631,354 1,704,828 4.50%
The Pulblic Works Department is made up of thirteen programs. They
are Buildings,Equip.,Admin.,Engineering, Streets, Snow, Seal Coat,
Traffic Signs, St. Lighting, St. Cleaning,Downtown,Parks, and Trees.
104
PUBLIC WORKS FUND 101
PROGRAM: Buildings
PROGRAM SUMMARY
The Buildings program of the Public Works Department provides properpublic facility maintenance services to ensure that a neat and orderly environment may
be provided for the transaction of public business. The'physical maintenance of public facilities includes proper and preventative maintenance scheduling and
daily custodial services to maximize the expected life of public investments. City buildings are maintained using a combination of in-house maintenance
personnel for the maintenance of all mechanical equipment along with in-house and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Construction of new Public Works storage building.
2. Retro of existing cold storage for salt storage.
FY 2000 FY 2001 .6,,,,,- -
Original Approved Percent
Budget Budget Change — `�
EXPENDITURES: L.
Salaries/Wages/Benefits $10,096 $10,464 3.65%
4 l .xe
Materials, Supplies& Services 40,836 40,514 -0.79% � g
Capital Outlay 2,546 2,507 -1.53%
µ .`FSR.:�:t 3.
Reimbursed Expenditures (51,228) (51,996) 1.50% iiiIt It.��: a .
NET TAX AND GENERAL
REVENUE SUPPORTED $2,250 ,.: '''': ,
$1,489 -33.84%
PERSONNEL:
Number of FTE positions 1.50 0.15X
105
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PROGRAM 43100 P.W.-BUILDINGS PROGRAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
-
State Grant - - 887
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 7,170 $ 6,251 $ 6,164 $ 6,968 $ 7,311 $ 7,598 3.93%
501 Overtime-Regular Employees 58 53 - - 500 500 -
503 Part-Time Employees 2,162 292 - - - - -
524 SL Converted/LTD - - - - 58 60 3.45%
525 P.E.R.A. Contribution 265 318 329 362 405 419 3.46%
526 F.I.C.A. Contribution 710 491 483 503 601 624 3.83%
527 Cafeteria Benefit Plan 798 670 761 686 857 925 7.93%
531 Workers'Compensation Insurance 137 213 76 226 280 250 -10.71%
532 Unemployment Compensation 1,054 - -
535 Paid Leave Accrual - - - 84 84 88 4.76%
TOTAL 12,354 8,288 7,813 8,827 10,096 10,464 3.65%
Materials,Supplies and Services
540 Office Supplies - 126 149 704 100 100
542 General Supplies 1,121 2,069 2,953 1,190 2,000 2,000
543 Equipment&Vehicle Parts 63 129 847 728 200 200
544 Structural Supplies 2,345 1,164 285 720 1,500 1,500
-
560 Postage - 47
563 Maint. &Repair-Equipment/Vehicles - 334 682 327 1,000 1,000
565 Maint. &Repair-Structures 11,796 4,281 4,879 804 3,000 3,000
583 Other Contractual Services -
9,265 10,392 9,266 10,000 10,000
584 Telephone- local 1,014 950 842 1,668 1,200 1,200
586 Telephone-Cellular - - 114 323 150 150
602 Heating Fuel- Gas 9,397 5,728 6,573 8,412 10,000 10,000
604 Electricity 10,280 10,113 10,698 10,898 10,000 10,250 2.50%
105a
PROGRAM 43100 P.W.-BUILDINGS PROGRAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
633 Dues and Memberships - 85 - 69 - - -
652 General Liability - - 244 386 386 400 3.63%
653 Property Insurance 860 557 793 1,300 1,300 714 -45.08%
TOTAL 36,876 34,848 39,451 36,793 40,836 40,514 -0.79%
Capital Outlay
750 Office Equipment - - - - 1,500 - -
790 Other Equipment - 5,127 - - - 1,500 -
799 Equipment Allocation 500 840 1,046 1,046 1,007 -3.73%
TOTAL - 5,627 840 1,046 2,546 2,507 -1.53%
EXPENDITURE TOTAL $ 49,230 $ 48,763 $ 48,104 $ 46,666 $ 53,478 $ 53,485 0.01%
699 Less charges to other departments - - (48,104) (51,228) (51,228) (51,997) 1.50%
NET EXPENDITURE TOTAL $ 49,230 $ 48,763 $ - $ (4,562) $ 2,250 $ 1,488 -33.87%
NET TAX AND GENERAL
REVENUE SUPPORTED 49,230 48,763 (887) (4,562) 2,250 1,488 -33.87%
1(Gh
I f I i I I I 1 I I I I I I I I I i I
1 I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City vehicles and equipment for as safe and efficient
operation as possible is the objective. Activity begins with normal maintenance and inspection and then work is scheduled including tires,brakes, electrical and
whatever else is needed. All work except automatic transmissions and major overhaul is done at the City garage. Change over all emergency equipment on police
units when new cars are purchased.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue aggressive maintenance on all city equipment.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $100 $200 100%
EXPENDITURES: �:.'1—
Salaries/WagesBenefits $152,685 $158,070 3.53% r * , .' '° 2 g PI' I kt•s�
Materials, Supplies& 10,685 10,200 -4.54% It Itl, (f` / ,rt
,& a !
Services ' l I 1, 1 '
Capital Outlay 5,346 4,610 -13.77% it h l.• 1 , itt.. r'`, I
Reimbursed Expenditures (138,725) (140,806) 1.50% s
NET TAX AND GENERAL 4 ,;
REVENUE SUPPORTED $29,891 $31,874 6.63%
PERSONNEL:
Number of FTE positions 2.60 2.60
106
PROGRAM 43200 P.W.-EQUIPMENT SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for Services - - - 86 - 100
449 Miscellaneous Revenue - 133 202 360 100 100 -
TOTAL REVENUES - 133 202 446 100 200
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 109,401 $ 119,768 $ 120,597 $ 115,695 $ 116,065 $ 120,263 3.62%
501 Overtime-Regular Employees 745 1,209 786 693 1,500 1,500
503 Part-Time Employees 321 - - - - -
524 SL/Converted-LTD 1,379 1,187 1,063 1,043 897 930 3.68%
525 P.E.R.A. Contribution 4,849 6,105 6,431 6,057 6,090 6,307 3.56%
526 F.I.C.A. Contribution 8,250 8,063 9,104 9,038 9,053 9,376 3.57%
527 Cafeteria Benefit Plan 10,856 10,724 11,951 13,224 12,166 13,032 7.12%
530 Other Benefits - - - 5,042 - -
531 Workers' Compensation Insurance 538 4,026 2,344 3,452 3,800 3,500 -7.89%
533 Deferred Compensation 1,234 1,479 1,903 1,514 1,800 1,800
535 Paid Leave Accrual - (1,754) (551) (3,728) 1,314 1,362 3.65%
TOTAL 137,573 150,807 153,628 152,029 152,685 158,070 3.53%
Materials, Supplies and Services
540 Office Supplies - 140 41 - 100 100
541 Uniforms/Clothing 1,211 918 1,438 1,251 1,000 1,000
542 General Supplies 1,636 1,756 3,009 2,169 3,000 3,000
543 Equipment&Vehicle Parts 151 434 1,057 122 400 400
545 Parts and Other Improvements 38 573 497 - 600 600
549 Motor Fuels& Lubricants 924 612 922 830 700 700
555 Other Supplies - - - 527 - -
563 Maint. & Repair-Equipment/Vehicles - 143 65 756 300 300
582 Expert& Professional Services 114 2,188 10 29 200 200
584 Telephone- local - - 128 255 - -
622 Garage-L.abor& Burden 304 544 300 540 200 200
630 Training - - 617 927 600 600
106a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 43200 P.W. -EQUIPMENT SERVICES FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
635 Travel/Mileage - 49 179 - - - -
636 Conference Fees 1,192 395 600 - 900 900
637 Meals/Lodging - 18 217 - - - -
639 Subscriptions &Publications 38 38 38 - 100 100
644 Taxes&Licenses 139 380 325 - - -
-
651 Fleet Liability 945 85 99 773 1,000 715 -28.50%
652 General Liability - - 1,002 1,585 1,585 670 -57.73%
653 Property Liability - - - - - 715
TOTAL 6,692 8,273 10,544 9,762 10,685 10,200 -4.54%
Capital Outlay
750 Office Equipment - - - - 300 - -100.00%
790 Other Equipment 2,396 - - 6,359 4,000 3,000
799 Equipment Allocation - 500 840 1,046 1,046 1,610 53.92%
TOTAL 2,396 500 840 7,405 5,346 4,610 -13.77%
EPENDITURE TOTAL 146,661 159,580 165,012 162,837 168,716 172,880 2.47%
699 Less charges to other departments (112,088) (120,208) (147,220) (138,725) (138,725) (140,806) 1.50%
NET EXPENDITURE TOTAL $ 34,573 $ 39,372 $ 17,792 $ 24,112 $ 29,991 $ 32,074 6.95%
NET TAX AND GENERAL
REVENUE SUPPORTED 34,573 39,239 17,590 23,666 29,891 31,874 6.63%
106b
PUBLIC WORKS
FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support by the Public Works Director, reception and
clerical for the following Public Works Department divisions: Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and
Traffic Services; Water and Sewer Utilities; Refuse Collection;Recycling and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Hopkins Crossroad(CSAH 73)corridor improvement—design/construction.
2. Complete Shady Oak Road improvement planning and coordination with affected commercial businesses and residential areas.
3. Keep community abreast of Excelsior Boulevard design,property acquisition and construction issues and schedules.
4. Continue to analyze and respond to opportunities to improve service quality and efficiency.
5. Complete CSAH 5 corridor improvement plans.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
EXPENDITURES: °"` =3 '
Salaries/Wages/Benefits $112,457 $117,833 4.78%
Materials, Supplies& 15,840 16,050 1.33%
,.
Services
Cat,
Outlayo � , f`. �`
P 6,467 5,455 -15.65/o
Reimbursed Expenditures (134,764) (136,785) 1.50%
NET TAX AND GENERAL
is
REVENUE SUPPORTED $0 $2,553 -%
PERSONNEL:
Number of FTE positions 1.35 1.35 �t
Vii.
400
107
I I I I I I I I I I 1 r I 1 ► 1 I I I
1 I I I I I I I I I I I I I I I I I t
PROGRAM 43300 P.W.-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 77,775 $ 82,829 $ 86,280 $ 82,692 $ 86,358 $ 90,854 5.21%
501 Overtime Employees - - - - -
524 SL/Converted-LTD 1,069 926 848 713 680 715 5.15%
525 P.E.R.A. Contribution 3,418 4,166 4,629 4,244 4,473 4,706 5.21%
526 F.I.C.A. Contribution 6,010 6,422 7,147 6,563 6,650 6,996 5.20%
527 Cafeteria Benefit Plan 7,647 12,183 8,488 9,132 7,900 8,914 12.84%
531 Workers' Compensation Insurance 288 3,863 3,670 2,412 3,800 3,000 -21.05%
533 Deferred Compensation 1,874 1,837 1,903 1,179 1,600 1,600
535 Paid Leave Accrual - (20) (3,719) 996 996 1,048 5.22%
TOTAL 98,081 112,206 109,246 107,930 112,457 117,833 4.78%
Materials,Supplies and Services
540 Office Supplies 3,589 3,474 2,448 1,030 2,500 2,500
542 General Supplies 712 1,005 1,073 1,352 1,000 1,000
543 Equipment and Vehicle Parts - - - 1,802 - -
-
549 Motor Fuel&Lubricants - - - 92 -
560 Postage 836 460 1,723 704 750 750
563 Maint. & Repair-EquipmentlVehicles 405 162 39 1,317 200 200
581 Advertising and Publications 117 1,033 5,387 2,186 1,000 1,000
582 Expert& Professional Services 6,159 7,989 2,350 2,172 3,000 3,000
583 Other Contractual Services - - 597 41 500 500
584 Telephone- Local 464 75 436 707 800 800
585 Telephone- Long Distance - 193 226 243 200 200
586 Telephone- Cellular - 374 551 291 600 600
630 Training - 306 386 104 300 300
633 Dues and Memberships - 325 602 354 350 350
635 Travel or Mileage - 2,406 2,704 2,307 2,300 2,300
636 Conference Fees 3,606 982 769 503 1,000 1,000
637 Meals and Lodging - 322 497 - 500 500
639 Subscriptions&Publications 925 87 128 120 150 150
644 Taxes&Licenses 25 25 25 - - -
652 General Liability - - 244 404 390 400 2.56%
107a
PROGRAM 43300 P.W.-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
657 N.L.C. Liability Insurance - - - 300 300 -
658 Insurance Deductible - - 5,000 - - 500
TOTAL 16,838 19,218 25,185 16,025 15,840 16,050 1.33%
Capital Outlay
799 Equipment Allocation - 2,500 3,744 6,467 6,467 5,455 -15.65%
DEPARTMENT TOTAL $ 114,919 $ 133,924 $ 138,175 $ 130,422 $ 134,764 $ 139,338 3.39%
699 Less charges to other departments (100,300) (132,419) (123,000) (134,764) (134,764) (136,785) 1.50%
NET TOTAL $ 14,619 $ 1,505 $ 15,175 $ (4,343) $ - $ 2,553
107b
I 1 I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Engineering
PROGRAM SUMMARY
The Engineering program of the Public Works Department provides engineering services for all activities of the City. The provision of drafting, surveying,
layout, design and other engineering services to other City activities is included, as well as maintenance and updating of base maps, as-builts, and other
miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to develop utility maps in digitized format and apply to GIS program.
2. Continue field survey and inventory of utility system for GIS application.
FY 2000 FY 2001
Original Approved Percent • '
Budget Budget Change t`
RE /ENUES: $1,800 $2,700 50.00% .4';-. °*"., ` - _ '�'
V t t= �� +..fir ; .e ---,JEW'
.. I rev ..mow..
EXPENDITURES: -' ._ �<: v
Salaries/Wages/Benefits $127,778 $133,909 4.80% ', >
Materials, Supplies& Services 24,896 24,902 0.02% ,_ --*'-,-1:,--.°' -- ---' `� "._-, ,--
.t
Capital Outlay
5,589 4,310 -22.88%
Reimbursed Expenditures (60,000) (60,000)
NET TAX AND GENERAL ''"
REVENUE SUPPORTED $96,463 $100,421 4.10% M
PERSONNEL: -.;
Number of FTE positions 1.97 1.97 ,3
._:.eg_ th _ _
108
PROGRAM 43350 P.W.-ENGINEERING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
329 License and Permits - 4,675 3,121 735 1,100 2,000 81.82%
Federal Grant - 33,286 - - - -
400 Charges for Services - 757 1,024 276 700 700
TOTAL REVENUES - 38,718 4,145 1,011 1,800 2,700 50.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 95,612 $ 95,813 $ 93,908 $ 101,831 $ 100,513 $ 104,686 4.15%
501 Overtime-Regular Employees 2,243 471 1,781 2,594 2,000 2,000 -
524 SL/Converted-LTD 1,553 1,320 1,184 1,163 792 824 4.04%
525 P.E.R.A. Contribution 4,229 4,846 5,135 5,409 5,310 5,526 4.07%
526 F.I.C.A. Contribution 7,282 7,180 7,622 7,575 7,893 8,215 4.08%
527 Cafeteria Benefit Plan 6,081 6,151 4,763 7,664 5,110 8,850 73.19%
531 Workers' Compensation Insurance 131 788 486 790 800 800
533 Deferred Compensation 3,354 3,316 3,616 1,736 4,200 1,800 -57.14%
535 Paid Leave Accrual - 1,344 3,824 1,160 1,160 1,208 4.14%
TOTAL 120,485 121,229 122,319 129,920 127,778 133,909 4.80%
Materials,Supplies and Services
540 Office Supplies 875 1,135 1,048 1,358 1,100 1,100
541 Uniforms/Clothing 328 346 399 290 350 350
542 General Supplies 383 705 615 1,212 800 800
543 Equipment&Vehicle Parts 511 687 761 899 500 500
549 Motor Fuels&Lubricants 634 538 513 554 500 500
560 Postage 222 266 228 443 300 300
563 Maint. &Repair-Equipment/Vehicles 3,998 2,951 1,859 2,486 3,000 3,000
568 Printing - 127 22 62 - -
581 Advertising and Publication 182 299 10 348 300 300
582 Expert& Professional Services 3,845 32,727 5,504 3,155 6,400 6,400
108a
I 1 1 1 1 I I I I I I I I I I I I I I
PROGRAM 43350 P.W.-ENGINEERING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services, (cont.)
583 Other Contractual Services - - 132 62 - -
584 Telephone-Local - 75 302 468 500 500
586 Telephone-Cellular - 21 - 59 - -
587 Radio Contract - - - 200 200
621 Space Allocation - - 5,580 5,617 5,617 5,617
623 Garage- Labor&Burden 512 864 2,380 2,250 900 900
630 Training - 373 447 416 800 800
633 Dues and Memberships - 75 65 - 100 100
635 Travel or Mileage - 92 49 27 100 100
636 Conference Fees 2,442 175 654 585 2,000 2,000
637 Meals and Lodging - 23 118 35 250 250
639 Subscriptions and Publications - - 50 - 100 100
644 Taxes&Licenses 9 9 18 - - -
651 Fleet Liability 150 183 153 689 689 285 -58.64%
652 General Liability - - 244 390 390 800 105.13%
TOTAL 14,091 41,671 21,151 21,399 24,896 24,902 0.02%
Capital Outlay
750 Office Equipment&Furnishings 563 - - - - - -
790 Other Equipment - - 3,499 - - -
799 Equipment Allocation - 5,750 6,084 5,589 5,589 4,310 -22.88%
TOTAL 563 5,750 9,583 5,589 5,589 4,310 -22.88%
EXPENDITURE TOTAL $ 135,139 $ 168,650 $ 153,053 $ 156,908 $ 158,263 $ 163,121 3.07%
699 Less charges to other departments (66,674) (62,491) (23,344) (60,000) (60,000) (60,000)
NET EXPENDITURE TOTAL $ 68,465 $ 106,159 $ 129,709 $ 96,908 $ 98,263 $ 103,121 4.94%
NET TAX AND GENERAL
REVENUE SUPPORTED 68,465 67,441 125,564 95,897 96,463 100,421 4.10%
108b
PUBLIC WORKS FUND 101
PROGRAM: Streets and Alleys
PROGRAM SUMMARY
The Streets and Alleys program of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots(including
parking ramp)within the City for convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb
repair. Major maintenance is scheduled on a 6 year,maintenance district rotation basis. Routine patching is accomplished throughout the City during the summer
season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Street maintenance utilizing pavement management support information which includes prep seal coat areas and contractual crack sealing.
2. Alley and parking system maintenance as required.
3. Continued maintenance of storm water drainage systems.
4. Civic event assistance as required.
5. Continue contractual crack sealing and required preparations/follow-up maintenance in designated work zones.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $15,500 $15,500 -% `
I.
-i Pavement Condition Map
EXPENDITURES: J Latest PCI as of 9-19-2000
Salaries/Wages/Benefits $145,581 $196,221 34.78% .: • N Poor(0-35)
�` -__-_.__ N Avg.(56-90)
Materials, Supplies& Services 130,243 121,257 -6.90% - •` I ;; NGood(91 -100)
i1�iii ; �_ ^./State and County Roads
414iar ; ,
Capital Outlay 56,884 55,244 -2.88% ,\ 111�6Uf1t1i1f C ! .'0 ':M i ,�_:.
�1
:1118111R1UUh11r. = a imegi
Reimbursed Expenditures (93,000) (94,395) 1.50% ! 111�I �!� '_ a 111011
id -- 111- - , Li.i
NET TAX AND GENERAL 1111
N
REVENUE SUPPORTED $224,208 $262,827 17.22% F
w-*E
i
PERSONNEL: 5
Number of FTE positions 2.671 3.60 D.P.,,.y.9 MI py„
109
I I I I I I I I I I I I I I I I I I I
PROGRAM 43400 P.W.-STREETS & ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
329 License and Permit - 1,070 790 510 500 500
344 State Aid 14,010 14,886 13,860 14,000 14,000 14,000
400 Current Services 980 3,862 3,350 567 1,000 1,000
Miscellaneous Revenue - - - 2,030 - -
TOTAL REVENUES 14,990 19,818 18,000 15,077 15,500 15,500
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 173,186 $ 177,522 $ 169,078 $ 169,586 $ 109,457 $ 147,218 34.50%
501 Overtime-Regular Employees 1,108 916 536 372 500 700 40.00%
503 Part-Time Employees 2,707 1,327 972 2,876 1,000 1,500 50.00%
524 SL/Converted-LTD 2,622 2,944 2,824 2,873 845 1,143 35.27%
525 P.E.R.A. Contribution 6,366 8,173 9,101 8,904 5,696 7,662 34.52%
526 F.I.C.A. Contribution 14,421 14,789 15,046 14,372 8,544 11,505 34.66%
527 Cafeteria Benefit Plan 12,750 10,678 11,171 12,375 5,850 11,819 102.03%
530 Other Benefits - - - 1,913 - -
531 Workers' Compensation Insurance 1,376 7,704 4,369 6,200 6,200 6,500 4.84%
532 Unemployment Compensation 3,478 627 3,240 6,120 -
533 Deferred Compensation 12,255 12,750 14,234 11,324 6,250 6,500 4.00%
535 Paid Leave Accrual - (11,329) (5,042) (674) 1,239 1,674 35.11%
TOTAL 230,269 226,101 225,529 236,239 145,581 196,221 34.78%
Materials,Supplies and Services
541 Uniforms/Clothing 2,172 1,643 2,598 1/49 2,200 2,200
542 General Supplies 2,132 984 2,069 1,062 2,900 2,900
543 Equipment&Vehicle Parts 28,808 14,543 16,361 6,510 25,000 18,000 -28.00%
547 Street Materials and Supplies 6,940 7,918 7,206 3,446 9,000 8,000 -11.11%
549 Motor Fuels &Lubricants 13,093 9,449 13,348 12,881 14,000 14,000
556 Sand/Gravel 1,079 1,082 957 1,223 2,000 2,000
563 Maint. &Repair-Equipment/Vehicles 7,276 5,892 5,439 2,780 7,500 7,500
109a
PROGRAM 43400 P.W.- STREETS& ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
567 Maint. &Repair-Other Improvements 9,995 4,976 8,424 2,235 9,000 9,000
581 Advertising and Publications 64 - 81 - 100 100
583 Other Contractual Services - 160 12,299 21 1,000 1,000
584 Telephone- Local - - 128 227 200 200
586 Telephone- Cellular 216 260 402 212 400 400
587 Radio Contract 118 379 360 118 500 500
605 Disposal Charges - 238 606 299 1,000 1,000
623 Garage- Labor&Burden 41,312 33,272 38,820 35,914 42,500 42,500
630 Training - 2,204 1,768 1,109 2,000 2,000
633 Dues and Memberships - 215 125 100 200 200
636 Conferences Fees 1,655 1,067 243 135 1,000 1,000
637 Meals and Lodging - 53 40 11 - -
639 Subscriptions and Publications 50 - - - 100 100
644 Taxes&Licenses 9 254 10 - - -
651 Fleet Liability 2,395 3,139 2,500 3,500 3,500 2,650 -24.29%
652 General Liability - - 2,304 3,700 3,700 4,000 8.11%
653 Property Insurance 430 1,715 1,636 1,443 1,443 1,007 -30.21%
658 Insurance Deductible 798 - 5,022 - 1,000 1,000
TOTAL 118,542 89,443 122,746 78,571 130,243 121,257 -6.90%
Capital Outlay
790 Other Equipment - 2,756 391 1,884 2,100 - -
799 Equipment Allocation - 54,000 55,836 54,784 54,784 55,244 0.84%
TOTAL - 56,756 56,227 56,668 56,884 55,244 -2.88%
EXPENDITURE TOTAL $ 348,811 $ 372,300 $ 404,502 $ 371,477 $ 332,708 $ 372,722 12.03%
699 Less charges to other departments (1,522) - (64,980) (93,000) (93,000) (94,395) 1.50%
109b
I I I I I I I I I I I I I 1 I I I I 1
1 I I I I I I I I I I I I I I I I I I
PROGRAM 43400 P.W.- STREETS & ALLEYS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
NET EXPENDITURE TOTAL $ 347,289 $ 372,300 $ 339,522 $ 278,477 $ 239,708 $ 278,327 16.11%
NET TAX AND GENERAL
REVENUE SUPPORTED 332,299 352,482 321,522 263,400 224,208 262,827 17.22%
109c
PUBLIC WORKS FUND 101
PROGRAM: Street Cleaning
PROGRAM SUMMARY
The Street Cleaning program of the Public Works Department provides sweeping services of City streets, alleys and parking lots on a systematic basis each year.
MAJOR OBJECTIVES TO,BE ACCOMPLISHED IN 2001
1. Early spring sweeping utilizing extended shift operations.
2. Sweeping/reclamation of seal coat rock from seal coat areas.
3. Downtown Area: One complete sweep of Mainstreet, avenues and parking lots at minimum every three weeks. Residential/Other Areas: total of three
sweepings—one sweeping in the spring,summer and fall seasons. Note: Alternate sweeping is required in high maintenance areas or weather related
operations.
4. Continue research/develop(if possible)reclamation of metro seal rock for reuse in salt/sand operations.
FY 2000 FY 2001 .
Original Approved Percent . ' , ,
Budget Budget Change `
EXPENDITURES: �U� •44,4"„" � 'ti . p
Salaries/Wages/Benefits $10,524 $20,781 97.46% a " , � - i " �°
,054
Materials, Supplies & Services 11,389 14,150 24.24%
si
Capital Outlay 15.769 9,157 -41.93%
Reimbursed Expenditures - (10,176) -%
NET TAX AND GENERAL
REVENUE SUPPORTED $37,682 $33,912 -10.00%
PERSONNEL:
Number of FTE positions 0.20 0.20
1
110
1 I I I I I I I I I I I I I I I I I l
PROGRAM 43450 P.W.-STREET CLEANING FUND 101
EXPENDITURE DETAIL
Proje';red
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 25,372 $ 28,611 $ 26,880 $ 26,236 $ 7,596 $ 15,164 99.63%
501 Overtime-Regular Employees 1,760 55 56 - 250 500 100.00%
503 Part-time Employees - 98 - -
524 SL/Converted-LTD - - - - 60 121 -
525 P.E.R.A. Contribution 1,216 1,485 1,395 1,359 406 825 103.20%
526 F.I.C.A. Contribution 2,048 2,169 2,045 1,996 604 1,225 102.81%
527 Cafeteria Benefit Plan 1,991 2,035 2,329 2,337 920 1,968 113.91%
531 Workers' Compensation Insurance 259 1,160 557 885 600 800 33.33%
533 Paid Leave Accrual - - - 88 88 178 102.27%
TOTAL 32,646 35,613 33,262 32,901 10,524 20,781 97.46%
Materials,Supplies and Services
543 Equipment&Vehicle parts 7,710 6,714 11,496 5,979 4,750 6,700 41.05%
549 Motor Fuel &Lubricants 1,007 1,025 775 664 650 650
563 Maint&Repair-Equipment/Vehicles 482 205 - 284 - - -
605 Disposal Costs - - 409 - 500 500
611 Equipment Rental - 1,000 - - - - -
623 Garage Labor& Burden 160 1,632 7,140 6,720 4,000 4,000
651 Fleet Liability - - 611 689 689 700 1.60%
652 General Liability - - 1,002 1,337 800 1,600 100.00%
653 Property Insurance - - 286 437 - -
TOTAL 9,359 10,576 21,719 16,110 11,389 14,150 24.24%
Capital Outlay
799 Equipment Allocation - 15,000 16,068 15,769 15,769 9,157 -41.93%
699 Less charges to other departments (9,770) (10,176)
PROGRAM TOTAL $ 42,005 $ 61,189 $ 71,049 $ 55,010 $ 37,682 $ 33,912 -10.00%
110a
PUBLIC WORKS
FUND 101
PROGRAM: Snow&Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides snow and ice control services of 55 miles of streets, 30 miles of alleys and 10
parking lots (including parking ramp) and economic development properties within the city for convenient day-to-day use, and to provide safe travel and parking
conditions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Complete plowing/sanding operations of all city streets,alleys,parking lots and parking ramp with 12 hours.
2. Complete snow removal operations in downtown areas/ramp/parking lots in expedient manner to meet parking traffic flow demands.
3. Secure permanent snow dump sites to meet our needs.
4. Continue efforts of snow policy information to high density problem areas, include changes,working with apartment managers,and enforcement of
notification.
5. Study/review/implement downtown service district sidewalk snow removal(if feasible).
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Snow Emergency Facts
Salaries/Wages/Benefits $114,002 $100,454 -11.88%
Materials, Supplies& 25,499 25,425 -0.29% • 13 pieces of snowplow equipment used
Services
- Dump trucks, grader, loaders, pickups
Capital Outlay 4,647 - -100%
• Completion in 8 - 12 hours typically
Reimbursed Expenditures - - -%
• Five plow routes
NET TAX AND GENERAL
REVENUE SUPPORTED $144,148 $125,879 -12.67%
PERSONNEL: Snow line 939-1399
Number of FTE positions 0.20 0.20
111
I I I I I I I I I I I I I I I I I I I
PROGRAM 43500 P.W.- SNOW & ICE REMOVAL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
State Grant 13,827 - - - - -
400 Current Services - - - 2,000 - -
TOTAL REVENUES
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,825 $ 27,725 $ 46,986 $ 34,929 $ 75,033 $ 68,241 -9.05%
501 Overtime-Regular Employees 6,795 6,959 7,981 3,099 11,500 8,000 -30.43%
503 Part-Time Employees 812 - - 162 1,200 1,200
524 Sl Converted/LTD - - - - 591 510 -13.71%
525 P.E.R.A. Contribution 2,736 1,675 2,967 1,970 5,461 4,808 -11.96%
526 F.I.C.A. Contribution 4,640 2,432 4,317 2,870 6,490 5,819 -10.34%
527 Cafeteria Benefit Plan 4,574 2,713 5,141 2,364 9,361 8,629 -7.82%
531 Workers' Compensation Insurance 1,256 987 1,697 1,764 3,500 2,500 -28.57%
535 Paid Leave Accrual - - - 866 866 747 -13.74%
TOTAL 75,638 42,491 69,089 48,023 114,002 100,454 -11.88%
Materials, Supplies and Services
542 General Supplies - - 1,595 29 2,500 2,500
555 Chemicals 10,729 6,413 5,836 - 9,500 9,500
556 Sand/Gravel 6,750 340 7,234 - 7,000 7,000
581 Advertising and Publications - 3,533 - - 200 200
583 Other Contractual Services 6,578 960 883 - 2,000 2,000
611 Equipment Rental - - - 1,000 1,000
651 Fleet Liability - - 404 689 689 600 -12.92%
652 General Liability - - 1,002 1,585 1,585 1,600 0.95%
658 Insurance Deductible 6,232 - - 1,000 1,025 1,025
662 Refunds and Reimbursements - 437 - - - -
TOTAL 30,289 11,683 16,954 3,303 25,499 25,425 -0.29%
111a
PROGRAM 43500 P.W.-SNOW&ICE REMOVAL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation - 3,500 4,740 4,647 4,647 - -100.00%
EXPENDITURE TOTAL $ 105,927 $ 57,674 $ 90,783 $ 55,973 $ 144,148 $ 125,879 -12.67%
NET TAX AND GENERAL
REVENUE SUPPORTED 92,100 57,674 90,783 53,973 144,148 125,879 -12.67%
111b
1 I I I I 1 I I I I i i I 1 1 1 f ! f
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Seal Coat Zone
PROGRAM SUMMARY
The Seal Coat Zone program of the Public Works Department provides yearly maintenance as recommended by Pavement Management indicators of streets and
parking lots. This maintenance provides for longevity of streets and parking lots. City streets, alleys and parking lots are milled,patched, and overlaid to remove
void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Maintenance and preparation work as per Pavement Management requirements in seal coat areas.
2. Contractual crack sealing of seal coat areas/streets as per Pavement Management requirements.
,,,,t.!7.!,,,,---7. _ ::,_1;;;:';:-; , '-'74
FY 2000 FY 2001
v:o
Original Approved Percent c
Budget Budget Change `jf
3
EXPENDITURES:
$79,547 $68,230 -14.23% b
Salaries/Wages/Benefits
Materials, Supplies& Services 73,970 64,900 -12.26% A
.
Capital Outlay 4,536 9,157 101.87% j g
Reimbursed Expenditures - - -% ` a
B
NET TAX AND GENERAL 4. :
REVENUE SUPPORTED $158,053 $142,287 -9.98% ke ' - i ,..�
PERSONNEL:
Number of FTE positions 1.556 1.26
112
PROGRAM 43600 P.W.-SEAL COAT ZONE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,032 $ 16,691 $ 21,006 $ 30,648 $ 58,065 $ 51,998 -10.45%
501 Overtime-Regular Employees 39 - - - 300 300 -
503 Part-Time Employees - 494 2,504 2,390 800 800 -
524 SL Converted/LTD - - - - 457 409 -10.50%
525 P.E.R.A. Contribution 182 865 1,088 1,587 3,023 2,709 -10.39%
526 F.I.C.A. Contribution 307 1,294 1,795 2,498 4,556 4,089 -10.25%
527 Cafeteria Benefit Plan 395 1,524 1,493 2,870 7,076 6,325 -10.61%
531 Workers' Compensation Insurance 140 547 897 400 4,600 1,000 -78.26%
535 Paid Leave Accrual - - - 670 670 600 -10.45%
TOTAL 5,095 21,415 28,783 41,062 79,547 68,230 -14.23%
Materials,Supplies and Services
542 General Supplies 1,230 1,574 1,375 788 1,500 1,500
547 Street Materials and Supplies 11,098 7,534 7,011 4,829 12,000 10,000 -16.67%
556 Sand/Gravel 23,243 6,007 8,405 9,871 12,000 10,000 -16.67%
567 Maint& Repair-Other Improvements 5,940 11,500 12,061 12,000 12,000 12,000
607 Seal Coating 13,271 23,735 25,777 25,000 35,000 30,000 -14.29%
611 Equipment Rental - - - - - - -
651 Fleet Liability - - - 800 800 700 -12.50%
652 General Liability - - 424 670 670 700 4.48%
665 Miscellaneous Other Charges - 30 154 - - - -
TOTAL 54,782 50,380 55,207 53,957 73,970 64,900 -12.26%
Capital Outlay
799 Equipment Allocation - 3,500 4,620 4,536 4,536 9,157 101.87%
PROGRAM TOTAL $ 59,877 $ 75,295 $ 88,610 $ 99,554 $ 158,053 $ 142,287 -9.98%
11'Ja
1 I I I i I I i i I I I i I I 1 ! ! !
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Sidewalk Repair
PROGRAM SUMMARY
The Sidewalk Repair program of the Public Works Department provides yearly maintenance of approximately 7 miles of sidewalks and 3/4,mile of trails. This
maintenance provides for pedestrian safety. City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel
replacement, caulking and/or bituminous patching.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Inspect and repair all defective sidewalks,paver brick areas and trails in District 2.
FY 2000 FY 2001 -- '.:':-.411:g. (, d:7
Original Approved Percent < r c x= • ,-. %- ��:
. e r
r a
Budget Budget Change y, *.
EXPENDITURES:
..,.. - 40 -; .,„ „Or-
t , "
Salaries/Wages/Benefits $4,921 $5,176 5.18% - es. r . ` r- '-
- — x �., ;+
Materials, Supplies& Services 29,120 24,200 -16.90% _
, .. .1 '.
Capital Outlay - -
Reimbursed Expenditures - - -% _ _
NET TAX AND GENERAL
REVENUE SUPPORTED $34,041 $29,376 -13.70%
PERSONNEL:
Number of FTE positions 0.08 0.08
113
PROGRAM 43650 P.W. -SIDEWALK REPAIR FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ 770 $ 1,828 $ 4,021 $ 3,828 $ 3,877 $ 4,053 4.54%
501 Overtime-Regular Employees - 27 - - - -
524 SL Converted/LTD - - - - 31 32 3.23%
525 P.E.R.A. Contribution 34 96 208 198 201 210 4.48%
526 F.I.C.A. Contribution 48 129 289 255 299 312 4.35%
527 Cafeteria Benefit Plan - 107 324 329 368 422 14.67%
531 Workers'Compensation Insurance 7 17 25 26 100 100
535 Paid Leave Accrual - - - 45 45 47 4.44%
TOTAL 859 2,204 4,867 4,681 4,921 5,176 5.18%
Materials,Supplies and Services
542 General Supplies - 15 - 114 200 200
547 Street Materials and Supplies - - - - 400 400
560 Postage 14 12 15 38 100 100
581 Advertising and Publication 236 259 251 408 400 400
582 Expert&Professional Services 4,011 24 - - - -
583 Other Contractual Services - - - 11,550 7,000 2,000 -71.43%
616 Construction Costs 26,945 24,249 26,908 18,000 20,000 20,000
651 Fleet Liability - - - 350 350 400 14.29%
652 General Liability - - 424 670 670 700 4.48%
658 Insurance Deductible 5,000 - - - - -
TOTAL 36,206 24,559 27,598 31,130 29,120 24,200 -16.90%
DEPARTMENT TOTAL $ 37,065 $ 26,763 $ 32,465 $ 35,810 $ 34,041 $ 29,376 -13.70%
113a
I I I I 1 I I I I I I I i I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Traffic Signs&Signals
PROGRAM SUMMARY
The Traffic Signs&Signals program of the Public Works Department maintains traffic signals, signs and street markings.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Extend change over program electric outlet to vandal proof Bollard system as budgets permit.
2. Maintain, change outs,upgrading signal/signs/Opticon system as per requirements.
3. Continue mall maintenance, sign inventory,overall traffic controls, safety issues construction related maintenance and Gopher State One Calls..
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
-'
REVENUES: $- $100 -% .:
i.
EXPENDITURES:
Salaries/Wages/Benefits $38,274 $34,766 -9.17% Fµ
Materials, Supplies& Services 73,159 70,770 -3.27% -'-------:— ..-z-.-
4,617 4,579 -0.82% `;. _'. -
_ ''_
-- --- __ ,
Capital Outlay � " �'-.0...— .' +"
Reimbursed Expenditures - - -% 1 _....,-
NET TAX AND GENERAL
REVENUE SUPPORTED $116,050 $110,015 -5.20%
PERSONNEL:
Number of FTE positions 0.64 0.54
114
PROGRAM 43700 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for Service - 53 50 155 - 100
Donations - 1,265 - - - -
TOTAL REVENUES - 1,318 50 155 - 100
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 47,582 $ 46,799 $ 42,867 $ 48,548 $ 24,740 $ 21,469 -13.22%
501 Overtime-Regular Employees 3,914 2,769 1,719 2,300 3,000 4,000 33.33%
503 Part-Time Employees 1,173 103 - 297 1,400 1,400
524 SL/Converted-LTD 409 63 - - 195 169 -13.33%
525 P.E.R.A. Contribution 2,281 2,496 2,404 2,639 1,489 1,319 -11.42%
526 F.I.C.A. Contribution 4,089 3,745 3,589 3,962 2,321 2,069 -10.86%
527 Cafeteria Benefit Plan 4,113 4,484 4,181 4,926 2,044 1,692 -17.22%
531 Workers' Compensation Insurance 278 1,890 1,307 1,257 1,900 1,500 -21.05%
533 Deferred Compensation 1,866 1,908 1,903 1,436 900 900
535 Paid Leave Accrual - 81 50 285 285 248 -12.98%
TOTAL 65,705 64,338 58,020 65,648 38,274 34,766 -9.17%
Materials, Supplies and Services
541 Uniforms/Clothing 182 290 3 222 300 300
542 General Supplies 2,455 679 914 1,266 2,400 2,400
543 Equipment&Vehicle Parts 450 872 958 212 1,200 1,200
544 Structural Supplies 12,922 7,633 3,466 269 6,000 6,000
545 Parts and Other Improvements 3,235 6,057 3,342 1,601 5,000 5,000
547 Street Materials and Supplies 1,621 (1,808) 2,593 2,633 3,500 3,500
549 Motor Fuels& Lubricants 1,158 1,146 993 1,298 1,200 1,200
555 Other Supplies - 100 - - - -
563 Maint& Repair-Equipment/Vehicles 289 312 7 - 1,500 - -100.00%
567 Maint& Repair-Other Improvements - - - - 1,000 - -100.00%
114a
I I I I I I I I I I I I I I I I I I I
I I I I I I I . I I I I I I I I I I I I
PROGRAM 43700 P.W.-TRAFFIC SIGNS & SIGNALS FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
583 Other Contractual Services 183 1,000 2,051 - 1,000 1,000
587 Radio Contract - 114 - - 100 100
604 Electricity 32,212 36,156 33,948 34,347 32,500 32,500
608 Striping 11,613 10,719 9,976 12,000 12,500 12,500
611 Equipment Rental - - - - 100 100
623 Garage-Labor& Burden 992 1,440 3,600 1,560 2,000 2,000
630 Training - - 59 - 100 100
633 Dues and Memberships - 157 125 200 150 150
636 Conference Fees 409 920 65 342 1,000 1,000
637 Meals and Lodging - 18 - 261 250 250
651 Fleet Liability 300 320 374 817 689 770 11.76%
652 General Liability - - 424 670 670 700 4.48%
TOTAL 68,021 66,125 62,898 57,696 73,159 70,770 -3.27%
Capital Outlay
790 Other Equipment 7,304 - - - - -
799 Equipment Allocation - 3,500 4,704 4,617 4,617 4,579 -0.82%
TOTAL 7,304 3,500 4,704 4,617 4,617 4,579 -0.82%
EXPENDITURE TOTAL $ 141,030 $ 133,963 $ 125,622 $ 127,960 $ 116,050 $ 110,115 -5.11%
NET TAX AND GENERAL
REVENUE SUPPORTED 141,030 132,645 125,572 127,805 116,050 110,015 -5.20%
114b
PUBLIC WORKS FUND 101
PROGRAM: Street Lighting
PROGRAM SUMMARY
The Street Lighting program of the Public Works Department maintains existing City-owned streetlights. Streetlight complaints or repair requests are taken and
referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering and installed and
maintained,when warranted.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Routine streetlight pole painting schedule as per sequence areas.
2. Continue with plans/follow through installation process of 11th Ave S street lighting improvement.
3. Construction areas maintain/upgrade as required.
FY 2000 FY 2001
Original Approved Percent N t. .« �'
Budget Budget Change _" `e4s `,i4
REVENUES: $300 $300 -% 44
EXPENDITURES: 444
Salaries/Wages/Benefits $31,970 $22,461 -29.74%
Materials, Supplies& Services 118,514 119,460 0.80%
Capital Outlay 4,100 4,100 %
Reimbursed Expenditures - -% "
NET TAX AND GENERAL _ = ti
REVENUE SUPPORTED $154,284 $145,721 -5.55%
4114
PERSONNEL:
Number of FTE positions 0.60 0.40
115
I I I I I I I I I I I I I I I I I I !
f I I I I I I I I I I I I I I I I I I
PROGRAM 43800 P.W.- STREET LIGHTING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
449 Miscellaneous - 4,303 498 - 300 300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 6,069 $ 6,810 $ 8,145 $ 5,850 $ 23,283 $ 15,820 -32.05%
501 Overtime-Regular Employees 139 55 51 - 500 500 -
503 Part-Time Employees - - - - 1,400 1,400 -
524 SL Converted/LTD - - - - 183 125 -
525 P.E.R.A. Contribution 276 354 427 303 1,232 845 -31.41%
526 F.I.C.A. Contribution 458 509 609 444 1,939 1,364 -29.65%
527 Cafeteria Benefit Plan 552 702 621 641 2,764 1,924 -30.39%
531 Workers' Compensation Insurance 22 268 134 206 400 300 -25.00%
535 Paid Leave Accrual - - - 269 269 183 -
TOTAL 7,516 8,698 9,987 7,713 31,970 22,461 -29.74%
Materials,Supplies and Benefits
547 Street Materials and Supplies 4,035 2,940 3,817 1,710 4,000 4,000
567 Maint&Repair-Other Improvements 12,315 9,763 7,884 - 9,500 9,500
604 Electricity 92,966 99,193 102,405 103,929 104,000 105,000 0.96%
651 Fleet Liability - - - 402 344 260 -24.42%
652 General Liability - - 424 670 670 700 4.48%
TOTAL 109,316 111,896 114,530 106,711 118,514 119,460 0.80%
Capital Outlay
790 Other Equipment - - - - 4,100 4,100
EXPENDITURE TOTAL $ 116,832 $ 120,594 $ 124,517 $ 114,423 $ 154,584 $ 146,021 -5.54%
NET TAX AND GENERAL
REVENUE SUPPORTED 116,832 116,291 124,019 114,423 154,284 145,721 -5.55%
115a
PUBLIC WORKS FUND 101
PROGRAM: Mall Maintenance
PROGRAM SUMMARY
The Mall Maintenance program of the Public Works Department provides maintenance of Mainstreet appurtenances from Washington Avenue to Shady Oak
Road, 8 downtown parking lots within the business district, avenue appurtenances within the business district bounded by 1st St N to lst St S from 5th Ave to 13th
Ave, including alley areas within the business district area. No street/avenue roadway maintenance, utility maintenance or major electrical maintenance
procedures are incurred from this account with the exception of street striping. Also, the municipal parking ramp is not included within this maintenance district.
Maintenance procedures are related to traffic controls, signage, electrical and lighting,striping,forestry,asphalt concrete, snow&ice removal,refuse,plaza/clock
tower on a scheduled or systematic schedule as per requirements of each related area.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Seal coat Mainstreet.
2. Improve utilities and appurtenance with proposed Lot 500/600 reconstruction.
3. Continue electrical bollard installation.
4. Upgrade refuse container system.
5. Paver brick maintenance as required.
FY 2000 FY 2001 '' « --
Original Approved Percent "16-46.fity• », ; �'" _
Budget Budget Change �° �_ �'} �—:'---� �-
EXPENDITURES: ! ,
Salaries/Wages/Benefits $- $23,212 -% ----
Materials, Supplies & Services - 660 -% "�
Capital Outlay - 4,579 -%
. 101011111111111111- ..e, . iL.fil, -----
Reimbursed Expenditures - - -% `'�.1_,
NET TAX AND GENERAL
REVENUE SUPPORTED $- $28,451 -%
PERSONNEL:
Number of FTE positions - 0.40 " x
116
I I I I I I I I I I I I I I I I I I
1 I i I I I I I I I I I I I I I I I 1
PROGRAM 43850 P.W.-MALL MAINTENANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 3,582 $ - $ 16,565
501 Overtime-Regular Employees - - 500
503 Part-Time Employees - - 1,400
524 SL Converted/LTD - - 130
525 P.E.R.A. Contribution 186 - 884
526 F.I.C.A. Contribution 263 - 1,422
527 Cafeteria Benefit Plan 416 - 1,920
531 Workers'Compensation Insurance 82 - 200
535 Paid Leave Accrual - - 191
TOTAL - - - 4,528 - 23,212
Materials,Supplies and Benefits
547 Street Materials and Supplies -
-
-
567 Maint& Repair-Other Improvements - -
651 Fleet Liability - - 260
652 General Liability - - 400
TOTAL - - - - - 660
Capital Outlay
799 Equipment Allocation - - - - - 4,579
PROGRAM TOTAL $ - $ - $ - $ 4,528 $ - $ 28,451
116a
PUBLIC WORKS FUND 101
PROGRAM: Parks
PROGRAM SUMMARY
The Parks program of the Public Works Department provides for the maintenance of developed parks and grounds adjacent to public buildings and right-of-ways,
including, seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach.
Maintenance of picnic facilities and trails,trash and rubbish removal from parks is also included. Open skating and hockey areas are included. Open skating and
hockey areas are provided from December through February for outdoor recreational`purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue grounds maintenance of all parks including Shady Oak Beach,City Hall,4 well houses, Public Works garage and all other City owned right-of-way.
2. Provide open skating and hockey at the following parks: Valley,Harley Hopkins, Interlachen, Oakes, Burnes, Central and open skating only at Hilltop.
3. Monitor Excelsior Boulevard landscaping,begin maintenance activities(mowing, irrigation, snow removal).
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $1,800 $12,450 591.67% t. '`'� ` -I' " Mme:
EXPENDITURES: _' �* .:: r:.; .
Salaries/Wages/Benefits $338,839 $376,372 11.08% ''
Materials, Supplies & 121,688 125,205 2.89% .,e
Services 3
sx t •,, , — ;_ 1 ' is1 c - z
u,. 1 r..a.�.^+ate al
Capital Outlay 47,157 53,994 14.50% '1
Reimbursed Expenditures - - -% r. ►- �wz.7 ` ' - ..
F _e -X
NET TAX AND GENERAL
REVENUE SUPPORTED $505,884 $543,121 7.36%
r
PERSONNEL: wa � r
Number of FTE positions 6.59 6.63 ; y4 �� � ''
z. E
.,p
k; :iss c �!"'p . '` � ; �.� Fv �'^''
117
I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
PROGRAM 43900 P.W.-PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
329 Licenses and Permits $ - - - 2,745 - 2,000
400 Charges for Services 1,554 756 618 300 1,800 450 -75.00%
Contributions - 2,000 - - - -
449 Other Miscellaneous - 252 366 14;130 - 10,000
TOTAL REVENUES 1,554 3,008 984 17,395 1,800 12,450 591.67%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 204,875 $ 220,865 $ 215,675 $ 268,551 $ 243,069 $ 269,853 11.02%
501 Overtime-Regular Employees 3,103 3,028 1,283 1,865 4,000 2,000 -
503 Part-Time Employees 15,567 20,903 21,170 21,444 18,000 18,000 -
524 SL/Converted-LTD 3,156 2,471 2,257 2,327 1,897 2,092 10.28%
525 P.E.R.A. Contribution 8,682 10,608 12,222 14,368 12,798 14,082 10.03%
526 F.I.C.A. Contribution 18,298 17,701 19,556 22,523 20,410 22,319 9.35%
527 Cafeteria Benefit Plan 22,629 26,364 27,441 33,453 23,086 32,961 42.77%
530 Other Benefits - 4,117 - 2,351 - - -
531 Workers' Compensation Insurance 3,328 4,979 4,180 6,093 6,200 6,000 -3.23%
532 Unemployment Compensation 329 - 3,218 - - - -
533 Deferred Compensation 5,659 5,933 7,044 5,325 6,600 6,000 -9.09%
535 Paid Leave Accrual - (15,596) 264 2,779 2,779 3,065 10.29%
TOTAL 285,626 301,373 314,310 381,079 338,839 376,372 11.08%
Materials,Supplies and Services
540 Office Supplies 13 40 60 - 200 200
541 Uniforms/Clothing 1,203 1,435 1,374 2,893 2,000 2,000
542 General Supplies 3,214 7,500 13,325 7,171 3,500 4,300 22.86%
543 Equipment& Vehicle Parts 9,179 11,389 10,603 7,935 10,000 10,000
544 Structural Supplies 8,158 8,334 7,746 11,033 10,000 10,000
545 Parts and Supplies 13,064 12,518 4,062 12,637 15,000 15,000
117a
PROGRAM 43900 P.W.-PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
548 Concessions 879 1,029 - - 1,500 1,500
549 Motor Fuels& Lubricants 5,711 4,772 5,379 7,133 7,000 7,000
555 Other Supplies 346 918 462 1,336 500 500
556 Sand/Gravel 4,006 1,624 3,184 2,791 2,500 2,500
560 Postage 105 158 123 203 200 200
563 Maint& Repair-Equipment/Vehicles 5,462 5,429 3,615 4,883 5,000 5,000
565 Maint&Repair- Structures 7,061 7,617 5,174 8,561 8,000 8,000
581 Advertising and Publication 108 734 287 ° 467 200 200
583 Other Contractual Services - 762 65 21 - - -
584 Telephone- Local 745 503 1,165 1,427 1,200 1,200
586 Telephone - Cellular - - 216 110 300 300
602 Heating Fuel - Gas 4,451 3,211 3,408 3,592 5,000 5,000
604 Electricity 16,306 15,905 9,302 14,516 15,000 15,000
605 Disposal Charges 5,236 4,884 5,499 6,341 6,000 6,000
611 Equipment Rental 165 - 150 - 300 300
623 Garage-Labor&Burden 14,144 18,592 21,560 25,733 19,000 19,000
630 Training - 100 718 416 300 300
633 Dues and Memberships - 25 25 25 50 50
635 Travel or Mileage - 156 7 - 50 50
636 Conference Fees 877 1,015 1,944 270 1,500 1,500
637 Meals and Lodging - 104 16 - 50 50
639 Subscriptions and Publications 20 - - - 100 100
644 Taxes&Licenses 20 202 20 50 200 200
651 Fleet Liability 1,420 1,555 1,145 2,811 3,443 2,905 -15.63%
652 General Liability - - 1,002 1,987 1,585 2,000 26.18%
653 Property Insurance 360 336 2,486 10,424 1,010 3,850 281.19%
658 Insurance Deductible 535 788 7,206 - 1,000 1,000
TOTAL 102,788 111,635 111,328 134,764 121,688 125,205 2.89%
117b
I I I I I I I I I I I I I I I I I i I
I I I I I I I I I I I I I I I I I I I
PROGRAM 43900 P.W.-PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Capital Outlay
720 Building& Structures - 9,894 - - 7,000 - -100.00%
730 Improvements - - - - - 15,000
790 Other Equipment 6,725 1,818 1,833 - 5,800 7,500 29.31%
799 Equipment Allocation - 25,000 26,436 34,357 34,357 31,494 -8.33%
TOTAL 6,725 36,712 28,269 34,357 47,157 53,994 14.50%
EXPENDITURE TOTAL $ 395,139 $ 449,720 $ 453,907 $ 550,200 $ 507,684 $ 555,571 9.43%
NET TAX AND GENERAL
REVENUE SUPPORTED 393,585 446,712 452,923 532,805 505,884 543,121 7.36%
117c
PUBLIC WORKS FUND 101
PROGRAM: Tree Service
PROGRAM SUMMARY
The Tree Service program of the Public Works Department provides for the maintenance of all trees. Through the utilization of aboriculture practices, all trees on
public property will be maintained in an acceptable condition or removed as necessary to allow fcr a healthy environment for the urban forest along with
providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised
to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Trim 10 percent of trees on city boulevards.
2. Replace trees on city property which are lost in 2001.
3. Remove all diseased, dead, dying trees on public property.
4. Provide for prompt customer service on requests for trimming and tree consultation.
FY 2000 FY 2001 .r ' ,.,
Nit ,-
Original Approved Percent . +' -
Budget Budget • :IA' • -" _ : , rs` "� �,
g Change A,; "', ; x x �' . r r.-- .-
S: $1,300 . y � �'. �
REVENUE $300 -76.92% : , : ' ,.. ,-5t,--0.4.1, .i
EXPENDITURES: r%. y! I ,' �. F d # i� l U ' �' '•
f
Salaries/Wages/Benefits $89,137 $98,590 10.61% �' ~ '#- f P:-.-~ . '4 . • . .. -
Materials, Supplies& Services 35,236 36,205 2.75% "'' , j►
Capital Outlay 8,264 11,898 43.97% `'''' a ''�• . ' = s�� s
�.
v� 1 r '- f` - ••Y. tie
Reimbursed Expenditures - _ -% _
w +„I� � '
NET TAX AND GENERAL >.
REVENUE SUPPORTED $131,337 $146,393 11.46% ''. r '
PERSONNEL: c �a
Number of FTE positions 1.96 1.92 -
43
118
1 I I I I I I I I I I I i I I I I I 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 43950 P.W. -TREE SERVICE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
State Grant - 3,347 1,764 - - -
449 Other Miscellaneous Revenue - 360 753 150 1,300 300
TOTAL REVENUES - 3,707 2,517 150 1,300 300 -76.92%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,498 $ 67,435 $ 60,942 $ 54,378 $ 63,145 $ 69,225 9.63%
501 Overtime-Regular Employees 392 633 222 102 1,000 1,000
503 Part-Time Employees 3,048 1,672 3,218 5,130 4,500 4,500
524 SL Converted/LTD - - - - 497 545 9.66%
525 P.E.R.A. Contribution 2,433 3,503 3,190 2,822 3,375 3,689 9.30%
526 F.I.C.A. Contribution 4,288 5,241 4,837 4,290 5,363 5,831 8.73%
527 Cafeteria Benefit Plan 4,546 5,763 5,472 6,155 9,028 11,701 29.61%
531 Workers' Compensation Insurance 34 1,612 786 1,038 1,500 1,300 -13.33%
535 Paid Leave Accrual - - - 729 729 799 9.60%
TOTAL 69,239 85,859 78,667 73,914 89,137 98,590 10.61%
Materials,Supplies and Services
541 Uniforms/Clothing 780 517 442 1,044 550 550
542 General Supplies 1,251 1,407 1,502 1,436 1,100 1,100
543 Equipment&Vehicle Parts 1,704 2,907 1,731 4,236 3,000 3,000
549 Motor Fuels&Lubricants 1,665 1,805 1,747 1,230 2,000 2,000
555 Other Supplies 17,244 9,045 7,693 2,879 8,500 8,500
556 Sand, Gravel&Dirt 444 1,709 990 - 800 800
560 Postage 17 78 96 50 100 100
563 Maint&Repair-Equipment/Vehicles 1,386 4,031 6,389 458 4,000 4,000
581 Advertising and Publication - - 157 252 200 200
583 Other Contractual Services 901 1,112 2,600 - 1,000 1,000
605 Disposal Charges 4,230 5,415 5,793 5,700 5,000 5,000
611 Equipment Rental 518 - - - 500 500
623 Garage Labor&Burden 4,226 6,832 5,760 7,470 7,000 7,000
630 Training - 45 857 689 200 200
118a
PROGRAM 43950 P.W.-TREE SERVICE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services, (cont.)
633 Dues and memberships - 171 60 287 100 100
636 Conference fees 652 1,530 714 525 700 700
639 Subscriptions and publications 156 - - - 100 100
651 Fleet Liability - - 802 978 - 955
652 General Liability - - 244 386 386 400 3.63%
TOTAL 35,174 36,604 37,577 27,618 35,236 36,205 2.75%
Capital Outlay
790 Other Equipment 1,809 - - 828 2,000 1,500 -25.00%
799 Equipment Allocation - 3,500 4,824 6,264 6,264 10,398 66.00%
TOTAL 1,809 3,500 4,824 7,092 8,264 11,898 43.97%
EXPENDITURE TOTAL $ 106,222 $ 125,963 $ 121,068 $ 108,624 $ 132,637 $ 146,693 10.60%
NET TAX AND GENERAL
REVENUE SUPPORTED 106,222 122,256 118,551 108,474 131,337 146,393 11.46%
118b
I I I I I I I I I I I I I I I I I I i
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
RECREATION BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ - $ - $ - $ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 47,338 65,000 73,500 67,500 -8.16% Part-time employees
Fringe Benefits 4,705 5,932 7,100 6,701 -5.63%
Materials, Supplies and Services
Professional& Technical Services - - - -
Utilities and Maintenance - - - -
Operations 113,065 117,100 117,100 120,725 3.10% Reimbursement to Minnetonka Recreation.
City Support Services - - - -
Supplies and Materials 13,901 14,000 14,400 14,814 2.88% Senior Script&Senior group reimbursement
Capital Outlay
Improvements Other than Bldg 100,000 25,000 25,000 25,000 Shady Oak Beach Development
Equipment Allocation 240 - - -
Total Expenditures 279,249 227,032 237,100 234,740 -1.00%
Indirectly Funded Amount 279,249 227,032 237,100 234,740 -1.00%
The Recreation department is made up of four main programs. They
are Adult Recreation,Youth Recreation, Shady Oak Beach and
Miscellaneous Programing.
119
RECREATION FUND 101
PROGRAM: Adult Recreation
PROGRAM SUMMARY
The Adult Recreation program of the Recreation Department provides recreational opportunities for adults of all ages. The programs are offered jointly between
Hopkins and Minnetonka. There is basketball, volleyball, broomball, softball, football and soccer. Classes are offered in swimming, exercise programs, tennis,
golf, ice skating,arts and crafts and cross country skiing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 2000 FY 2001
Original Approved Percent ,i* '
Budget Budget Change
REVENUES: $ - $ - i
EXPENDITURES:
Salaries/Wages/Benefits $10,100 $4,686 -53.6%
i.^
Materials, Supplies & Services 32,875 33,879 3.1%
}
Capital Outlay - - _ ,met 4
M'
Reimbursed Expenditures . .I ..
NET TAX AND GENERAL - , • 7
REVENUE SUPPORTED $42,975 $38,565 -10.3% ------------
_,-
PERSONNEL: -/"
Number of Part-time positions 1.5 1. 5
120
1 I I I 1 I I I I 1 1 I I I I 1
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 45110-ADULT RECREATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $
509 Salaries- Ice Rinks - 4,750 -
510 Salaries- Playgrounds - -
511 Salaries- Guest Attendants - 3,575 3,950 10.49%
525 P.E.R.A. Contribution - -
526 F.I.C.A. Contribution - 1,450 400 -72.41%
527 Hospitalization-Life Insurance - -
531 Cafeteria Benefit Plan - 325 336 3.50%
532 Unemployment Compensation - -
535 Paid Leave Accrual - -
TOTAL - 10,100 4,686 -53.60%
Materials,Supplies and Services
545 Parts and Other Improvements - 100 104 3.50%
560 Postage - -
581 Advertising and Publication - -
583 Reimburse Minnetonka 29,275 29,275 30,175 3.07%
635 Travel/Mileage - -
665 Mtka. - Senior Groups - 1,250 1,300 4.00%
665 Mtka. - Senior Script N.L. - 2,250 2,300 2.22%
TOTAL 29,275 32,875 33,879 3.05%
Capital Outlay
730 Improvements Other than Bldg - -
799 Equipment Allocation - -
TOTAL - - -
PROGRAM TOTAL $ 29,275 $ 42,975 $ 38,565 -10.26%
120a
RECREATION FUND 101
PROGRAM: Youth Recreation
PROGRAM SUMMARY
The Youth Recreation program of the Recreation Department provides recreational opportunities for youth of all ages. The programs are offered jointly between
Hopkins and Minnetonka. There is baseball, basketball and soccer. Classes are offered in swimming, tennis, golf, ice skating, arts and crafts and cross country
skiing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
•REVENUES: $ - $ - x
a -_.
EXPENDITURES:
Salaries/Wages/Benefits $32,100 $24,386 -24% ,
Materials, Supplies & Services 32,875 33,879 3.1%
Capital Outlay ,
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $64,975 $58,275 -10.3% 4.4
PERSONNEL: •
Number of Part-time positions 1.5 1. 5 � <r
121
I i i I I 1 I I I I 1 I I
1 I I I I I I I I i I I I I I I I I I
PROGRAM 45120-YOUTH RECREATION
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $
509 Salaries- Ice Rinks - 6,650 -
510 Salaries- Playgrounds - 20,100 18,350 -8.71%
511 Salaries- Guest Attendants - 3,575 3,950 10.49%
525 P.E.R.A. Contribution - -
526 F.I.C.A. Contribution - 1,450 1,750 20.69%
527 Hospitalization-Life Insurance - -
531 Cafeteria Benefit Plan - 325 336 3.50%
532 Unemployment Compensation - -
535 Paid Leave Accrual - -
TOTAL - 32,100 24,386 -24.03%
Materials, Supplies and Services
545 Parts and Other Improvements - 100 104 3.50%
560 Postage - -
581 Advertising and Publication - -
583 Reimburse Minnetonka 29,275 29,275 30,175 3.07%
635 Travel/Mileage - -
665 Mtka.- Senior Groups - 1,250 1,300 4.00%
665 Mtka. - Senior Script N.L. - 2,250 2,300 2.22%
TOTAL 29,275 32,875 33,879 3.05%
Capital Outlay
730 Improvements Other than Bldg - -
799 Equipment Allocation - -
TOTAL - - -
PROGRAM TOTAL $ 29,275 $ 64,975 $ 58,265 -10.33%
121a
RECREATION FUND 101
PROGRAM: Shady Oak Beach
PROGRAM SUMMARY
The Shady Oak Beach program of the Recreation Department provides a quality beach swimming area complete with lifeguards and concession stands. There is
also a picnic area and water park to enjoy. The beach is open from June to August each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to provide a high quality beach swimming area for the community.
FY 2000 FY 2001 f'a r
Original Approved Percent :l,
z� �
Budget Budget Change .�.. �, '4_ ,
REVENUES: $ - $ - Viz,
f
,
EXPENDITURES: f
io T n S 4
Salaries/Wages/Benefits -6% f ry k .r : 1 5 ,y '' ` s
g $6,160 $5,790 Y . ,;', -,--4-0:2W a 4 & vz
-.. ��..� .. 4a v ,:4*- t,-ate ,
Materials, Supplies& Services 13,150 13,556 3.1% -•L �'*' ',. <, f 3 . il`
Capital Outlay 25,000 25,000 „ t . .4;,- !.„. y� '.
Reimbursed Expenditures - ,4.�,. ,�,', Y v
n
NET TAX AND GENERAL �..
REVENUE SUPPORTED $44,310 $44,346 0.1%
PERSONNEL:
Number of Part-time positions .5 . 5
122
1 I I I I I I I I 1 1 I j I 1 1 1 1
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 45130-SHADY OAK BEACH
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $ -
509 Salaries- Ice Rinks - - -
510 Salaries-Playgrounds - •1.020 3,670 -8.71%
511 Salaries- Guest Attendants - 1,430 1,580 10.49%
525 P.E.R.A. Contribution - -
526 F.I.C.A. Contribution - 580 405 -30.17%
527 Hospitalization-Life Insurance - -
531 Workers Compensation Insurance - 130 135 3.50%
532 Unemployment Compensation - -
535 Paid Leave Accrual - -
TOTAL - 6,160 5,790 -6.01%
Materials,Supplies and Services
545 Parts and Other Improvements - 40 41 3.50%
560 Postage - -
581 Advertising and Publication - -
583 Reimburse Minnetonka 11,710 11,710 12,075 3.12%
635 Travel/Mileage - - -
665 Mtka. - Senior Groups - 500 520 4.00%
665 Mtka. - Senior Script N.L. - 900 920 2.22%
TOTAL 11,710 13,150 13,556 3.09%
Capital Outlay
730 Improvements Other than Bldg 25,000 25,000 25,000
799 Equipment Allocation - -
TOTAL 25,000 25,000 25,000
PROGRAM TOTAL $ 36,710 $ 44,310 $ 44,346 0.08%
122a
RECREATION FUND 101
PROGRAM: Miscellaneous Recreation
PROGRAM SUMMARY
The Miscellaneous Recreation program of the Recreation Department provides recreational opportunities for adults and youth. The classes and activities are
offered jointly between Hopkins and Minnetonka. General activities include pool splash time, summer playgrounds, day camp, ice skating rinks and warming
houses, senior citizens club,outing and day center, open gymnasium, adaptive recreation programs and family gardens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 2000 FY 2001 '...': ' - .
Original Approved Percent
V. = ,, s
Budget Budget Change - t
r...
REVENUES: - -
EXPENDITURES:
Salaries/Wages/Benefits $32,240 $39,338 22% J '~
Materials, Supplies& Services 52,600 54,226 3.1% -t- _ S vommemmoom__.__ -4-
Capital Outlay - - ' ; M
Reimbursed Expenditures - - i �"-.. x.- 77
NET TAX AND GENERAL
REVENUE SUPPORTED $84,840 $93,564 10.3% ,=
PERSONNEL: =
Number of Part-time positions 3.25 3.25
123
I I I I I I I I I I I i I I I I I I I
PROGRAM 45140-MISCELLANEOUS RECREATIONAL PROGRAMS
EXPENDITURE DETAIL Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $
509 Salaries- Ice Rinks 17,000 7,600 15,000 97.37%
510 Salaries- Playgrounds 34,000 16,080 14,680 -8.71%
511 Salaries- Guest Attendants 14,000 5,720 6,320 10.49%
525 P.E.R.A. Contribution - -
526 F.I.C.A. Contribution 4,982 2,320 2,800 20.69%
527 Hospitalization-Life Insurance - -
531 Workers Compensation Insurance 950 520 538 3.50%
532 Unemployment Compensation - -
535 Paid Leave Accrual - -
TOTAL 70,932 32,240 39,338 22.02%
Materials,Supplies and Services
545 Parts and Other Improvements - 160 166 3.50%
560 Postage - -
581 Advertising and Publication - -
583 Reimburse Minnetonka 46,840 46,840 48,300 3.12%
635 TravelMileage - -
665 Mtka. - Senior Groups 5,000 2,000 2,050 2.50%
665 Mtka. - Senior Script N.L. 9,000 3,600 3,710 3.06%
TOTAL 60,840 52,600 54,226 3.09%
Capital Outlay
730 Improvements Other than Bldg - - -
799 Equipment Allocation - - -
TOTAL - - -
PROGRAM TOTAL $ 131,772 $ 84,840 93,564 10.28%
123a
CITY OF HOPKINS-2001 BUDGET
PLANNING AND COMMUNITY DEVELOPMENT BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Permits and Licenses $ 1,710 $ 1,513 $ 1,000 $ 1,500 50.00%
Charges for Services 39,589 39,004 33,586 38,000 13.14%
Miscellaneous - - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 97,444 85,103 89,950 94,015 4.52% One and 3/4 full time employees
Fringe Benefits 8,185 19,510 22,363 23,947 7.08%
Materials, Supplies and Services
Professional& Technical Services 29,192 2,044 5,000 3,450 -31.00% Development consulting and legal advise.
Utilities and Maintenance 774 1,092 727 835 14.93% Vehicle maintenance and telephone
Operations 4,184 6,492 5,977 5,678 -4.99% Postage,printing,advertising,training,and misc.
City Support Services 5,644 5,858 5,790 5,851 1.05% Space and occupancy,insurance
Supplies and Materials 1,363 1,948 3,100 3,100 Office supplies and small equipment
Capital Outlay .
Office Furniture and Equipment 300 - - -
Equipment Allocation 3,816 3,493 3,493 1,150 -67.08% Computer&equipment allocation
Total Expenditures 150,902 125,541 136,399 138,026 1.19%
Reimbursed Expenditures (9,860) - - - Charges to other funds for Tax Increment planning.
Net Total Expenditures 141,042 125,541 136,399 138,026 1.19%
Indirectly Funded Amount 141,042 125,541 136,399 138,026 1.19%
The Planning and Community Development department is made up of
four programs. They are Zoning Activities&Enforcement, Sign&
Fence Permits,Miscellaneous Planning and Community Development
Activities.
124
I I I I I I I I I I I I I I I I I I I
PLANNING& COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Zoning Activities&Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement program of the Planning& Community Department provides administration and enforcement of locally approved Zoning
Ordinance and Comprehensive Plan.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Consider amendment to zoning ordinance to regulate vehicle parking and accessory building in residential districts.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $3,000 $2,000 -33.33%
EXPENDITURES:
Salaries/Wages/Benefits $54,360 $57,446 5.68% a
i 1
Materials, Supplies & 14,413 12,719 -11.75% A lir
Services
Capital Outlay 2,446 700 -71.38%
Reimbursed Expenditures - - -%
imiLli
NET TAX AND GENERAL �r��
REVENUE SUPPORTED $68,219 $68,865 0.95% i �;%
—4111111w—
mis,
PERSONNEL: 1r""'—
110
Number of FTE positions 0.85 0.90
125
PROGRAM 46120-ZONING ACTIVITIES & ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
387 Variances $ 2,903 $ 3,000 $ 1,500 -50.00%
400 Charges for Services 421 - 500
Total Revenues 3,324 3,000 2,000 -33.33%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees 40,299 42,149 43,972 4.33%
501 Overtime-Regular Employees 2,393 1,500 2,000 33.33%
524 SL/Converted-LTD 352 486 498 2.47%
525 P.E.R.A. Contribution 2,212 2,184 2,278 4.30%
526 F.I.C.A. Contribution 3,287 3,246 3,386 4.31%
527 Cafeteria Benefit Plan 2,569 2,663 2,952 10.85%
531 Workers' Compensation Insurance 330 200 205 2.50%
533 Deferred Compensation 1,804 1,600 1,800 12.50%
535 Paid Leave Accrual 332 332 355 6.93%
TOTAL 53,578 54,360 57,446 5.68%
Materials, Supplies and Services
540 Office Supplies 204 2,100 550 -73.81%
549 Motor Fuels and Lubricants 29 70 70
560 Postage 1,100 560 720 28.57%
563 Maint. &Repair-Equipment/Vehicles 203 158 200 26.98%
581 Advertising and Publication 1,472 718 820 14.29%
582 Expert&Professional Services 1,817 3,500 3,000 -14.29%
583 Other Contractual Services 20 - 50
584 Telephone- Local 296 350 350
621 Space Allocation 3,783 3,783 3,783
630 Training 250 350 350
125a
I I I I I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 46120-ZONING ACTIVITIES & ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services, (cont.)
633 Dues and Memberships 396 490 490
635 Travel or Mileage 409 350 350
636 Conference Fees 690 700 700
637 Meals and Lodging 1,016 875 875
639 Subscriptions and Publications 108 140 140
652 General Liability 270 270 271 0.37%
TOTAL 12,064 14,413 12,719 -11.75%
Capital Outlay
799 Equipment Allocation 2,446 2,446 700 -71.38%
PROGRAM TOTAL 68,088 71,219 70,865 -0.50%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 64,764 $ 68,219 $ 68,865 0.95%
125b
PLANNING&COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning&Community Development Department provides administration and inspection of signs and fences.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Process permit requests timely and expedient manner
FY 2000 FY 2001
Original Approved Percent fi } T ��
Budget Budget Change . .� x'` iii:i11-„,,- ; h s
F
P r \":',.. l'''',.1‘
c -'� f '.
} " t' ,,,,:l. # s tt i
REVENUES: $1,000 $1,500 50.00% -� � �`' ; ' f r' - �'
EXPENDITURES: ��
Salaries/Wages/Benefits $10,740 $11,266 4.90% 4 a 1,il
a e 4 ti' a '
Materials, Supplies& Services 2,060 1,213 -41.12% _ I-. i. & tit
":3•41
'i_
° n f A a aro �.. r
Capital Outlay 349 150 -57.03/o r i
i: > ,,,:,1 ,w. -•-.11...:-, 'f'-_,' tit, „Iii:., .-,5-. ,,,,,:;: r trr, €, 5 is
Reimbursed Expenditures - _ % itii-,:i14-.-# --; :,:.,.: -,-k.= • _ ,rri ".:;iii, a,
NET TAX AND GENERAL 7- 1 S
REVENUE SUPPORTED $12,149 $11,129 -8.40% rxit', ,� '
,..
� ��.. ...�-,� �,__._ ... ,»tom�,`�.�, -« � ,_� , xa`^-..w� '�'_ -'.4.z
0.20 0.20
PERSONNEL:
Number of FTE positions
126
I I I I I I I I I I I I I I I I I I I
i I l I I I I I I I I I I I I I I l I
PROGRAM 46130- SIGN AND FENCE PERMITS
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
320 Permits 1,513 1,000 1,500 50.00%
400 Charges for Services - - -
Total Revenues 1,513 1,000 1,500 50.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 8,212 8,465 8,849 4.54%
524 SL/Converted-LTD - 67 70 4.48%
525 P.E.R.A. Contribution 425 438 458 4.57%
526 F.I.C.A.Contribution 600 652 681 4.45%
527 Cafeteria Benefit Plan 548 820 956 16.59%
531 Workers' Compensation Insurance 46 100 50 -50.00%
533 Deferred Compensation - 100 100
535 Paid Leave Accrual 98 98 102 4.08%
TOTAL 9,929 10,740 11,266 4.90%
Materials, Supplies and Services
540 Office Supplies - 300 100 -66.67%
549 Motor Fuels and Lubricants - 10 - -100.00%
560 Postage - 80 - -100.00%
563 Maint. & Repair- Equipment/Vehicles - 23 - -100.00%
581 Advertising and Publication 64 103 103
582 Expert& Professional Services - 500 100 -80.00%
584 Telephone-Local 95 50 75 50.00%
621 Space Allocation 540 `40 540
630 Training 67 50 50
633 Dues and Memberships - 70 - -100.00%
635 Travel or Mileage - 50 50
636 Conference Fees - 100 - -100.00%
637 Meals and Lodging - 125 125
639 Subscriptions and Publications - 20 20
652 General Liability 49 39 50 28.21%
TOTAL 815 2,060 1,213 -41.12%
126a
PROGRAM 46130-SIGN AND FENCE PERMITS
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 349 349 150 -57.03%
PROGRAM TOTAL 11,093 13,149 12,629 -3.96%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 9,580 $ 12,149 $ 11,129 -8.40%
126b
I I I I I I I I I I I I I I I i I I i
PLANNING&COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning & Community Department prepares various planning documents and reports necessary to ensure orderly
development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $20,932 $21,919 4.72%
Materials, Supplies& Services 2,060 1,850 -10.19%
Capital Outlay 349 150 -57.02%
Reimbursed Expenditures - - -%
NET TAX AND GENERAL
REVENUE SUPPORTED $23,341 $23,919 2.48%
PERSONNEL:
Number of FTE positions 0.35 0.35
127
PROGRAM 46140- MISCELLANEOUS PLANNING
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Charges for Services $ 3 $ - $ -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,325 $ 16,721 $ 17,390 4.00%
524 SL/Converted-LTD - 132 137 3.79%
525 P.E.R.A. Contribution 845 866 901 4.04%
526 F.I.C.A. Contribution 1,195 1,287 1,339 4.04%
527 Cafeteria Benefit Plan 991 1,033 1,271 23.04%
531 Workers' Compensation Insurance 80 100 80 -20.00%
533 Deferred Compensation - 600 600
535 Paid Leave Accrual 193 193 201 4.15%
TOTAL 19,629 20,932 21,919 4.72%
Materials,Supplies and Services
540 Office Supplies 648 300 850 183.33%
549 Motor Fuels and Lubricants - 10 - -100.00%
560 Postage - 80 - -100.00%
563 Maint. & Repair-Equipment/Vehicles - 23 - -100.00%
581 Advertising and Publication - 103 - -100.00%
582 Expert& Professional Services - 500 - -100.00%
584 Telephone- Local 95 50 75 50.00%
588 Legal Services 180 - -
621 Space Allocation 540 540 540
630 Training 67 50 50
633 Dues and Memberships - 70 - -100.00%
635 Travel or Mileage 100 50 50
636 Conference Fees 15 100 100
637 Meals and Lodging 219 125 125
639 Subscriptions and Publications - 20 20
652 General Liability 49 39 40 2.56%
TOTAL 1,913 2,060 1,850 -10.19%
127a
I I I I 1 I I I I I I I I I I I I I I
t I I I I I I I I I I I I I I I I I I
PROGRAM 46140-MISCELLANEOUS PLANNING
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 349 349 150 -57.02%
PROGRAM TOTAL 21,891 23,341 23,919 2.48%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 21,888 $ 23,341 $ 23,919 2.48%
127b
PLANNING& COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Planning & Community Development Department preparesvarious planning documents and reports
necessary to ensure orderly development/redevelopment of City: Administration of overall economic development process. Preparation and administration of
annual CDBG program with Hennepin County.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Commencement of Vision action steps.
2. Continue liaison role for City between both NBCA and Twin West Chamber.
3. Work with consultant on the redevelopment of east end commercial area.
FY 2000 FY 2001
Original Approved Percent
41101111610,
Budget Budget Change
r
REVENUES: $30,586 $36,000 17.70%
EXPENDITURES:
Salaries/Wages/Benefits $26,281 $27,331 4.00% Wiiiiiirgliiiiillia
o r 11111i10111111111 Mar
T. ^r'.
Materials, Supplies & 2,060 3,132 52.04/o
Services
I Mill 1111111111111 14111. el° 1.-
Capital Outlay 349 150 -57.02% 11.11Lj. i
Reimbursed Expenditures - - -% ����`�
NET TAX AND GENERAL
q %: 1- rc `'lam �s ea .. I. 'wi , 's* _.
REVENUE SUPPORTED $(1,896) $(5,387) -� ' & 1�
184.12% ` , �4 ,: F� 4- L ti l
� k3� \..,-,--_-_,-...7,y>-',',� z.` ,fir.i�? '���� k. �. ""'� ` � �: ��- 4 � -.�,� i�e,�
_�a, r
PERSONNEL: ,; _<
t
Number of FTE positions 0.40 0.40 6
128
I I I I I I I I I I I I I I I
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 46150-COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
390 Other fees $ 35,677 $ 30,586 $ 36,000 17.70%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees 17,873 21,115 21,804 3.26%
524 SL/Converted-LTD - 244 172 -29.51%
525 P.E.R.A. Contribution 925 1,094 1,129 3.20%
526 F.I.C.A. Contribution 1,300 1,626 1,679 3.26%
527 Cafeteria Benefit Plan 1,044 1,158 1,430 23.49%
531 Workers' Compensation Insurance 90 50 115 130.00%
533 Deferred Compensation - 750 750
535 Paid Leave Accrual 244 244 252 3.28%
TOTAL 21,477 26,281 27,331 4.00%
Materials, Supplies and Services
540 Office Supplies 1,067 300 1,500 400.00%
549 Motor Fuels and Lubricants - 10 30 200.00%
560 Postage - 80 80
563 Maint. & Repair- Equipment/Vehicles 285 23 35 52.17%
581 Advertising and Publication - 103 105 1.94%
582 Expert&Professional Services - 500 300 -40.00%
583 Other Contractual Services 27 - -
584 Telephone- Local 119 50 100 100.00%
621 Space Allocation 540 540 540
630 Training - 50 50
633 Dues and Memberships 200 70 110 57.14%
635 Travel or Mileage 60 50 50
636 Conference Fees 30 100 - -100.00%
637 Meals and Lodging 229 125 125
639 Subscriptions and Publications - 20 20
652 General Liability 87 39 87 123.08%
TOTAL 2,644 2,060 3,132 52.04%
128a
PROGRAM 46150-COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Projected Proposed
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Capital Outlay
799 Equipment Allocation 349 349 150 -57.02%
PROGRAM TOTAL 24,470 28,690 30,613 6.70%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (11,207) $ (1,896) $ (5,387) 184.12%
128b
I I I I I I I I I 1 I I I I I I I I I
i I I i I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
UNALLOCATED General Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Taxes $ - $ - $ - $ -
Expenditures
Materials, Supplies and Services
Professional& Technical Services 13,102 - - -
Operations - - 100,495 111,919 11.37% Contingency fund
City Support Services - - - -
Supplies and Materials 736 765 - -
Operating Transfers
Transfer to Paratransit Fund 3,103 18,000 11,359 10,476 Anticipated support for Paratransit fund
Total Expenditures 16,941 18,765 111,854 122,395 9.42%
Indirectly Funded Amount 16,941 18,765 111,854 122,395 9.42%
The Unallocated program is established to provide the City Council
with the necessary funds for unforseen expenditures.
129
PROGRAM 40100 UNALLOCATED FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
300 Current Ad Valorem taxes 3,679,687 3,692,438 3,972,233 7.58%
301 Fiscal Disparities 591,860 650,318 698,128 7.35%
303 Delinquent 38,694 22,000 22,000
340 Local government aid 838,916 844,880 840,291 -0.54%
342 PERA aid 20,510 20,510 20,510
343 HACA 991,388 991,388 991,632 0.02%
370 Interest Earnings 172,814 297,089 250,000 -15.85%
TOTAL 6,333,869 6,518,623 6,794,794 4.24%
EXPENDITURES
Materials,Supplies and Services
582 Expert and professional services - - 13,102 - - -
652 General Liability - 20,255 - - - -
655 Employees Bonds - - - - - -
670 Contingency 23,586 52,726 - - 100,495 111,919 11.37%
665 Miscellaneous - - 736 765 - -
TOTAL 23,586 72,981 13,838 765 100,495 111,919 11.37%
Capital Outlay
730 Improvements other than Buildings - - 10,038 - - -
Other Financing Uses
930 Transfer to Para-Transit Fund 8,479 - 3,103 18,000 11,359 10,476 -7.77%
DEPARTMENT TOTAL $ 32,065 $ 72,981 $ 26,979 $ 18,765 $ 111,854 $ 122,395 9.42%
129a
I I I I I I I I I I I I I I I I I I I
I I I I I I ' I I I I I I 1 I I I I I I
CITY OF HOPKINS-2001 BUDGET
STATE CHEMICAL ASSESSMENT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental $ 44,673 $ 32,364 $ 55,000 $ 55,000
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 14,846 11,373 17,000 17,000 Part-time fire fighters
Fringe Benefits - - - -
Materials, Supplies and Services
Professional&Technical Services 7 3,120 4,500 4,500 Weekend cleaning service
Utilities and Maintenance 1,071 420 1,400 1,400 Equipment maint.,telephone,heat&electricity
Operations 7,758 7,641 22,100 21,500 -2.71% Training and miscelaneous
City Support Services 3,929 2,570 2,000 2,600 30.00% Insurance
Supplies and Materials 4,410 11,415 8,000 8,000 Office supplies and small equipment
Total Expenditures 32,021 36,539 55,000 55,000
Excess(deficiency)of revenue over
expenditures 12,652 (4,175) - -
Ending Fund Balance 12,652 8,477 - 8,477
The State Chemical Assessment department responds to emergency
chemical hazards for the State of Minnesota.
130
CHEMICAL ASSESSMENT TEAM FUND 203
PROGRAM: State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical hazards for the State of Minnesota and maintenance of
state owned equipment for emergency response and training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver,McLeod and Renville. The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel,maintenance of equipment,
and purchase of supplies and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent ...,,,e1“:
Budget Budget Change -4
'iti M 4:''' 'te e%,' ., .
REVENUES: $55,000 $55,000 % � � q�YIL� ' �
�F��¢I_,ua,,, .Y
EXPENDITURES: 1r " ,,
Salaries/Wages/Benefits $17,000 $17,000 -% `,ti�,�
Materials, Supplies& Services 38,000 38,000 E istwi,;
Capital Outlay - -Reimbursed Expenditures
EXCESS(DEFICIENCY) OF Lam--
REVENUES OVER ::
EXPENDITURES $ - $ - -°/a
PERSONNEL:
Number of FTE positions
131
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 42850 FIRE- STATE CHEMICAL ASSESSMENT TEAM FUND 203
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
State Aid 37,887 34,576 44,673 32,364 55,000 55,000
Interest earnings - - 227 - - -
EXPENDITURES
Salaries and Employee Benefits
503 Part-time employees $ 175 $ 19,605 $ 14,846 $ 11,373 $ 17,000 $ 17,000
515 Chemical Assessment Calls 80 - - - -
516 Fire Drills 4,498 - - - -
526 F.I.C.A. Contribution 17 1 - - - -
TOTAL 4,770 19,606 14,846 11,373 17,000 17,000
Materials,Supplies and Services
542 General Supplies 6,371 5,082 2,737 7,564 5,000 5,000
555 Fire Prevention 10,480 - 1,673 3,851 3,000 3,000
563 Maint& Repair-Equipment/Vehicles 1,473 357 1,059 392 1,400 1,400
582 Expert& Professional Services - 2,866 7 3,120 4,500 4,500
586 Telephone- cellular - - 12 28 - -
622 Intergovernmental Administrative Fee 3,160 - 3,929 2,000 2,000 2,000
630 Training - 1,333 - - 3,000 3,000
635 Travel or Mileage - 574 822 1,467 1,500 1,500
636 Conference Fees 8,132 3,500 4,363 3,000 14,500 13,900 -4.14%
637 Meals and Lodging - 1,258 2,573 3,175 3,100 3,100
651 Fleet Liability - - - 570 - 600
TOTAL 29,616 14,970 17,175 25,166 38,000 38,000
DEPARTMENT TOTAL $ 34,386 $ 34,576 $ 32,021 $ 36,539 $ 55,000 $ 55,000
13la
CITY OF HOPKINS-2001 BUDGET
ECONOMIC DEVELOPMENT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental $ 864,034 $ 733,336 $ - $ -
Interest earnings 71,216 61,628 119,000 74,000 -37.82% Interest earnings on cash balance
Charges for services 127,902 - 13,513 1,000 -92.60%
Miscellaneous 6,728 47,578 2,000 2,000
Expenditures .
Salaries,Wages and Benefits
Salaries and Wages 53,276 83,388 83,968 88,504 5.40% One and three-quarter full time employees
Fringe Benefits 30,958 21,561 21,214 23,162 9.18%
Materials, Supplies and Services
Professional&Technical Services 880,011 747,267 34,496 35,043 1.59% Development consulting and legal
Utilities and Maintenance 28,213 134 410 246 -40.00% Equipment maintenance and telephone
Operations 4,637 5,391 12,763 12,913 1.18% Training and miscelaneous
City Support Services 18,523 19,168 19,054 19,068 0.07% Admin.fee,occupancy and insurance
Supplies and Materials 2,065 2,063 4,716 4,716 Office supplies and small equipment
Capital Outlay
Equipment Allocation 468 466 466 1,695 Computer and equipment replacement allocation
Total Expenditures 1,018,151 879,438 177,087 185,347 4.66%
Reimbursed Expenditures (62,760) (51,690) (61,483) (61,483) Charges to TIF districts for direct time.
Net Total Expenditures 955,391 827,748 115,604 123,864 7.15%
Operating Transfer 137,119 - - -
Excess(deficiency)of Revenues over
Expenditures (22,630) 14,794 18,909 (46,864) -347.84%
Ending Fund Balance 3,711,150 3,725,944 3,730,059 3,679,080 -1.37%
The Economic Development Department is made up of three programs.
They are Project Development, TIF Administration,and Loans.
132
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
ECONOMIC DEVELOPMENT FUND 204
PROGRAM: Project Development and Coordination
PROGRAM SUMMARY
Undertake miscellaneous development activities not directly funded by specific project district budgets. Administer the Economic Development funds. Meet
with developers,property owners and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Monitor income/expenditure of Economic Development fund.
2. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent ' .
Budget Budget Change
REVENUES: $47,513 $47,000 -3.08% .
EXPENDITURES:
Salaries/WagesBenefits $59,526 $63,177 6.13%
Materials, Supplies& Services 33,370 44,594 33.64% -` i " ; rY
Pp � < t,�
a r
Capital Outlay 446 565 21.24% :`, t Vt `
i
'e , . a ,z4�, , Lr r
Reimbursed Expenditures - - -% .` ' ^ ` _. -•
R K h t-
NET USE ::'''''' ,44.e ' k, *,.-1 :,
OF FUND BALANCE $45849 $61336 33.78/o �� _ b W t -
PERSONNEL:
Number of FTE positions 1.0 1.0
133
PROGRAM 46210-PROJECT DEV& COORDINATION
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
Intergovernmental 733,336 - -
Charges for services 236 13,513 1,000
Interest earned 43,833 32,000 44,000 37.50%
Miscellaneous 47,578 2,000 2,000
TOTAL REVENUES 824,983 47,513 47,000 -1.08%
Salaries and Employee Benefits
500 Regular Employees $ 47,613 $ 47,412 $ 49,927 5.30%
501 Overtime 345 - -
524 SL/Converted-LTD 1,273 373 393 5.36%
525 P.E.R.A. Contribution 2,497 2,456 2,586 5.29%
526 F.I.C.A. Contribution 3,709 3,651 3,844 5.29%
527 Cafeteria Benefit Plan 3,641 4,887 3,801 -22.22%
531 Workers' Compensation Insurance 341 200 250 25.00%
533 Deferred Compensation 1,748 - 1,800
535 Paid Leave Accrual 547 547 576 5.30%
TOTAL 61,716 59,526 63,177 6.13%
Materials,Supplies and Services
540 Office Supplies 1,007 1,333 1,333
542 General Supplies 956 1,025 1,025
560 Postage 432 769 769
580 Audit 919 835 865 3.59%
581 Advertising and Publishing 360 1,025 1,025
582 Expert&Professional Services 1,945 5,500 11,400 107.27%
583 Other Contractual Services - 2,563 3,600 40.46%
584 Telephone- Local 50 205 205
586 Telephone- Cellular 84 - -
588 Legal Services 1,037 6,000 8,000 33.33%
616 Construction Costs 739,865 - -
621 Space Allocation 6,375 6,375 6,375
622 Administrative Fee 2,959 2,959 2,959
133a
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 46210-PROJECT DEV& COORDINATION
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont).
630 Training 387 2,563 3,563 39.02%
633 Dues and Memberships 1,336 1,025 1,725 68.29%
635 Travel or Mileage 451 500 700 40.00%
637 Meals and Lodging 1,035 500 700 40.00%
639 Subscriptions 148 - 150
652 General Liability 242 193 200 3.63%
665 Refunds&Reimbursements - - -
TOTAL 759,587 33,370 44,594 33.64%
Capital Outlay
799 Equipment Allocation 466 466 565 21.24%
EXPENDITURE TOTAL 821,770 93,362 108,336 16.04%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - - -
NET EXPENDITURES $ 821,770 $ 93,362 $ 108,336 16.04%
NET TAX AND GENERAL
REVENUE SUPPORTED (3,213) 45,849 61,336 33.78%
133b
ECONOMIC DEVELOPMENT FUND 204
PROGRAM: Loan Program
PROGRAM SUMMARY
Process applications for assistance under sign and commercial rehab loam program. Review applications in accordance with program requirements, which have
been approved by the City and the Housing and Redevelopment Authority.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Process commercial rehab loans.
2. Continue to monitor all outstanding loans.
3. Monitor revised commercial rehab program and make changes as necessary.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change CONTI.?
,, CT
REVENUES: $87,000 $30,000 -65.52%
EXPENDITURES:
Salaries/Wages/Benefits $2,969 $3197 7.68%
Materials, Supplies& Services 9,375 9,385 .11%
Capital Outlay - 565 21.24%
Reimbursed Expenditures - - -%
NET SOURCE
OF FUND BALANCE $74,656 $16,853 -77.43%
X
PERSONNEL:
Number of FTE positions .05 .05
134
I I I I I I I I I I I I I f I I I I I
1 1 I I I I I I I I I I I I I I I 1 1
PROGRAM 46220-TAX INCREMENT FINANCING
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
Intergovernmental - - -
Charges for services - - -
Interest earned - - -
Miscellaneous - - -
TOTAL REVENUES - - -
Salaries and Employee Benefits
500 Regular Employees $ 33,171 $ 34,192 $ 36,044 5.42%
501 Overtime
524 SL/Converted-LTD - 269 284 5.58%
525 P.E.R.A. Contribution 1,719 1,771 1,867 5.42%
526 F.I.C.A. Contribution 2,405 2,633 2,775 5.39%
527 Cafeteria Benefit Plan 2,512 3,277 3,753 14.53%
531 Workers' Compensation Insurance 227 150 153 2.00%
533 Deferred Compensation - - -
535 Paid Leave Accrual 395 395 416 5.32%
TOTAL 40,428 42,687 45,292 6.10%
Materials, Supplies and Services
540 Office Supplies 100 1,066 1,066
542 General Supplies - 820 820
560 Postage - 615 615
580 Audit 735 668 690 3.29%
581 Advertising and Publishing 743 820 820
582 Expert&Professional Services 459 6,400 1,000 -84.38%
583 Other Contractual Services - 2,050 1,000 -51.22%
584 Telephone- Local - 164 -
586 Telephone- Cellular - - -
588 Legal Services 1,065 4,800 2,800 -41.67%
616 Construction Costs - - -
621 Space Allocation 5,100 5,100 5,100
622 Administrative Fee 2,367 2,367 2,367
134a
PROGRAM 46220-TAX INCREMENT FINANCING
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont).
630 Training 300 2,050 1,050
633 Dues and Memberships - 820 120
635 Travel or Mileage 100 400 200
637 Meals and Lodging 100 400 200
639 Subscriptions
652 General Liability 193 154 159 3.25%
665 Refunds&Reimbursements - - -
TOTAL 11,262 28,694 18,007 -37.24%
Capital Outlay
799 Equipment Allocation - - 565
EXPENDITURE TOTAL 51,690 71,381 63,864 -10.53%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (51,690) (61,483) (61,483)
NET EXPENDITURES $ - $ 9,898 2,381 -75.94%
134b
I I I I I I I I I I I I I I I I I I I
ECONOMIC DEVELOPMENT FUND 204
PROGRAM: Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ -
EXPENDITURES:
Salaries/Wages/Benefits $42,687 $45,292 6.1%
Materials, Supplies& Services 28,694 18,007 -37.24%
Capital Outlay - 565
Reimbursed Expenditures -61,483 -61,483
NET USE
OF FUND BALANCE $9,898 $2,381 -75.94%
PERSONNEL:
Number of FTE positions .75 .75
135
PROGRAM 46230-ED LOAN PROGRAM
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
Interest on Loans 17,795 87,000 30,000 -65.52%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 2,259 $ 2,364 $ 2,533 7.15%
524 SL/Converted-LTD - 19 20 5.26%
525 P.E.R.A. Contribution 117 122 131 7.38%
526 F.I.C.A. Contribution 163 182 195 7.14%
527 Cafeteria Benefit Plan 221 230 264 14.78%
531 Workers' Compensation Insurance 17 25 25
535 Paid Leave Accrual 27 27 29 7.41%
TOTAL 2,804 2,969 3,197 7.68%
Materials,Supplies and Services
540 Office Supplies - 267 267
542 General Supplies - 205 205
560 Postage - 154 154
580 Audit 184 167 175 4.79%
581 Advertising and Publishing - 205 205
582 Expert& Professional Services 476 1,100 1,100
583 Other Contractual Services - 513 513
584 Telephone- Local - 41 41
586 Telephone-Cellular - - -
588 Legal Services 581 3,900 3,900
616 Construction Costs - - -
621 Space Allocation 1,275 1,275 1,275
622 Administrative Fee 592 592 592
630 Training - 512 512
633 Dues and Memberships - 205 205
635 Travel or Mileage - 100 100
637 Meals and Lodging - 100 100
652 General Liability 65 39 41 5.13%
135a
I I I I I I I I I I I I I I I 1 1 I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 46230-ED LOAN PROGRAM
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
665 Refunds&Reimbursements - - -
TOTAL 3,174 9,375 9,385 0.11%
Capital Outlay
799 Equipment Allocation - - 565
EXPENDITURE TOTAL 5,978 12,344 13,147 6.51%
NET REVENUE GENERATED $ 11,817 $ 74,656 $ 16,853 -77.43%
135b
CITY OF HOPKINS-2001 BUDGET
REAL ESTATE PURCHASES AND SALES BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ 5,833 $ 6,200 $ 5,700 $ 6,200 8.77% Right of way fees and interest earnings.
Expenditures
Materials, Supplies and Services
Professional&Technical Services - - - -
Utilities and Maintenance - - - -
Operations - - -
City Support Services - - - -
Supplies and Materials - - - -
Capital Outlay
Office Furniture and Equipment - - - -
Equipment Allocation - - - -
Total Expenditures - - - -
Reimbursed Expenditures - - - -
Net Total Expenditures - - - -
Net Revenues 5,833 6,200 5,700 6,200 8.77%
Ending Fund Balance 42,082 48,282 47,782 54,482 14.02%
The Real Estate Purchases and Sales fund accounts for some real
estate transactions of the city.
136
I I I I I I 1 I I I r I I I I i I I
1 1 I I I I I I I I I I I I I I I I I
REAL ESTATE PURCHASES & SALES FUND FUND 205
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1997 1998 1999 2000 2000 2001 Change
REVENUES
Interest Earned 1,396 2,050 2,133 2,500 2,000 2,500 25.00%
Right of way fees 3,700 3,700 3,700 3,700 3,700 3,700 -
TOTAL 5,096 5,750 5,833 6,200 5,700 6,200 8.77%
Increase to Fund Balance 5,096 5,750 5,833 6,200 5,700 6,200 8.77%
FUND BALANCE 12-31 $ 30,499 $ 36,249 $ 42,082 $ 48,282 $ 47,782 $ 54,482 14.02%
136a
REAL ESTATE PURCHASES AND SALES FUND FUND 205
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISH F1D IN 2001
EXPENDITURES: FY FY 2001
2000
Original Approve Percent
d
Budget Budget Change
REVENUES: $ 5,700 $ 6,200 8.77%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ -
Materials, Supplies & Services - -
Capital Outlay - -
Reimbursed Expenditures - -
NET SOURCE
OF FUND BALANCE $ 5,700 $ 6,200 8.77%
PERSONNEL:
Number of FTE positions
137
I f I I I I I I I t I I f
I I I I I I I I I I I I I I I I I I I
REAL ESTATE PURCHASES & SALES FUND FUND 205
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CATEGORY 1997 1998 1999 2000 2000 2001 Change
REVENUES
Interest Earned 1,396 2,050 2,133 2,500 2,000 2,500 25.00%
Right of way fees 3,700 3,700 3,700 3,700 3,700 3,700 -
TOTAL 5,096 5,750 5,833 6,200 5,700 6,200 8.77%
Increase to Fund Balance 5,096 5,750 5,833 6,200 5,700 6,200 8.77%
FUND BALANCE 12-31 $ 30,499 $ 36,249 $ 42,082 $ 48,282 $ 47,782 $ 54,482 14.02%
137a
CITY OF HOPKINS-2001 BUDGET
PARA TRANSIT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
State Grant $ 39,640 $ 63,000 $ 42,400 $ 65,273 53.95% Grant from Met Council anticipated to rise.
Paratransit Fares 18,764 20,364 20,400 24,000 17.65%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 4,939 6,674 7,270 7,600 4.54% One quarter full time employees
Fringe Benefits 2,511 1,364 1,793 1,945 8.48%
Materials, Supplies and Services
Professional&Technical Services 53,966 78,468 63,210 88,410 39.87% Transportation provider,audit and legal
Operations 549 553 1,500 1,400 -6.67% Postage,advertising and training.
City Support Services - 386 386 394 2.07% Insurance
Total Expenditures 61,965 87,445 74,159 99,749 34.51%
Transfer In from general funds (603) (4,081) (11,359) (10,476) -7.77% Transfer in from the general fund to cover costs.
Indirectly Funded Amount (2,958) - - -
Ending Fund Balance - - - -
The Para Transit department administers the Hop-A-Ride program.
138
I I I I I I I I I I I I I I I I I I I
I
I I I I I I I I I I I I I I i i I I
PARATRANSIT FUND 212
PROGRAM: Hop-A-Ride
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a shared ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Contract with reliable provider of transit services.
2. Provide service within budget constraints.
FY 2000 FY 2001
Original Approved Percent ...__ _ _ _
Budget Budget Change r
:1161111P :404--
ti
�.�c4;:`,;44,0'
j �r.�i
REVENUES: $ 74,159 $ 99,749 34.5% a°
EXPENDITURES:
Salaries/Wages
$ 9,063 $ 9,545 5.3% x
�zJ
Materials, Supplies& Services 65,096 90,204 38.6% i
Capital Outlay - - - .„.„.„-:,;.,...6,,,,J,,,,,,,,,,,,,,
r i,4 x a .
F K 2 Y' N 3 tE�.(dt
CxJ, i ji Y 5J SR•z a yt n5 F t€f1 x�q T �Y' F i
;-,Y... -.9;',,,,...,".4.,
P#1 .`i>S.j s .rr z.y+`�`'t`� {} r• z , Yx f i� f y ia,�¢ E l:P.
Reimbursed Expenditures - - - 4a;x �ti> x !: 2;gi F i- ?�2� '� ' � r.4":' -.. . ?,>
ic�M '4'�y 1' tJ'.L*.jJ r 1 ��.
z kir.4` r . ��ryS� �x Y
NET TAX AND GENERAL _ _ � � �� 4 }
k
•
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions .15 .15 1t ; . '}Fc0, ''...-....z;.-.,-.: ''.'
'^ '4 x"
y a
.r.�.$' �'Jt 3,.�#t ,a. ?;.!,,,,u,:-':-&-k-1,...,,, ,...',:,-,:-.,...A-
PERSONNEL:
� e„......., .`e, ... ... e�2t s'evzY• ..4,..a s.",. r s�
139
PROGRAM 44300 HOP-A-RIDE FUND 212
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
344 State Grant 33,128 42,384 39,640 63,000 42,400 65,273 53.95%
427 Paratransit Fares 18,346 15,745 18,764 20,364 20,400 24,000 17.65%
370 Interest 35 - - - - -
490 Transfer In- General Fund 8,479 603 4,081 11,359 10,476 -7.77%
TOTAL 59,988 58,129 59,007 87,445 74,159 99,749 34.51%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 5,269 $ 4,865 $ 4,939 $ 6,674 $ 7,270 $ 7,600 4.54%
524 SL Converted/LTD - - - - 57 60 5.26%
525 P.E.R.A. Contribution 234 245 264 346 377 394 4.51%
526 F.I.C.A. Contribution 395 362 381 494 560 585 4.46%
527 Cafeteria Benefit Plan 286 251 248 414 690 792 14.78%
531 Workers Compensation 1 20 13 26 25 26 4.00%
535 Paid Leave Accrual - - 1,605 84 84 88 4.76%
TOTAL 6,185 5,743 7,450 8,038 9,063 9,545 5.32%
Materials,Supplies and Services
560 Postage 53 28 30 18 100 100
580 Audit 300 300 300 310 310 310
581 Advertising and Publication 705 52 498 500 1,200 1,200
583 Other Contractual Services 52,686 48,890 53,612 77,996 62,800 88,000 40.13%
588 Legal Services 51 136 54 162 100 100
630 Training 8 - - - 100 100
635 Travel or Mileage - 17 6 20 - - -
637 Meals and Lodging - 5 15 15 - - -
639 Subscriptions and Publications - - - - 100 - -100.00%
652 General Liability - - - 386 386 394 2.07%
TOTAL 53,803 49,428 54,515 79,407 65,096 90,204 38.57%
FUND TOTAL $ 59,988 $ 55,171 $ 61,965 $ 87,445 $ 74,159 $ 99,749 34.51%
139a
I I I I i I I I I I I I I I I I I I 1
I I I I I I I 1 I I I I I 1 1 1 I 1 1
CITY OF HOPKINS-2001 BUDGET
HOUSING REHABILITATION BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental $ 3,860 $ 3,860 $ - $ 3,860
Assessment Fees 767,444 - - -
Interest Earnings 96,107 92,900 79,000 87,000 10.13%
Miscellaneous (2,831) 750 - -
Bond Proceeds 4,030,000 - - - Bond issue for Patio Homes&Valley View
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 48,047 51,668 51,383 53,702 4.51% One full time employees
Fringe Benefits 12,101 14,280 12,656 13,747 8.62%
Materials, Supplies and Services
Professional&Technical Services 426,288 2,507 5,076 5,630 10.91% Legal,Audit,and other consulting
Utilities and Maintenance 31 73 600 600 Telephone
Operations 4,312 5,593 5,022 8,013 59.55% Postage,printing,advertising,training,and misc.
City Support Services 13,691 17,137 16,836 18,853 11.98% Space and occupancy,admin.fee,insurance
Supplies and Materials 1,118 795 1,051 1,057 0.57% Office supplies and small equipment
Capital Outlay
Improvements 3,940,836 - - - Patio Homes and Valley View
Office Furniture and Equipment - - - -
Equipment Allocation 5,856 3,344 3,344 1,000 -70.10% Computer and equipment allocation
Total Expenditures 4,452,280 95,397 95,968 102,602 6.91%
Transfer to Debt Service 164,211 - - -
Excess(deficiency)of Revenues
over Expenditures 278,089 2,113 (16,968) (11,742) -30.80%
Ending Fund Balance 1,528,619 1,530,732 1,511,651 1,518,990 0.49%
The Housing Rehabilition department has three programs they are
Special Projects,Committee Liason and Housing Progams.
140
HOUSING REHAB FUND 213
PROGRAM: Special Projects
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Coordinate annual Home Remodeling Fair. Staff support
of housing programs such as 1st Time Home Buyer Mortgage Program, Image Awards,Housing Improvement Areas and Livable Communities Program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue support of various housing programs.
2. Coordinate program with vision statement goals and objectives.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 3,860 $ - -100%
EXPENDITURES:
Salaries/Wages/Benefits $ 33,813 $ 35,611 5.3% (1414b
Materials, Supplies & Services 14,291 18,285 27.9% gift
Capital Outlay 1,672 500 -70.1% tab
Reimbursed Expenditures - - -
NET USE OF FUND
BALANCE $49,776 $ 50,536 1.5%
PERSONNEL: 4,1110
Number of FTE positions .55 .55
141
I I I I i I 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 46320- SPECIAL PROJECTS
REVENUE AND EXPENDITURE DETAIL
Fund 213 Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
345 State Grant 3,860 • - 3,860
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 28,557 $ 27,149 $ 28,368 4.49%
501 Overtime-Regular Employees - -
524 SL/Converted-LTD 329 214 223 4.21%
525 P.E.R.A. Contribution 1,479 1,406 1,469 4.48%
526 F.I.C.A.Contribution 2,404 2,090 2,184 4.50%
527 Cafeteria Benefit Plan 1,777 1,591 1,715 7.79%
531 Workers' Compensation Insurance 210 100 125 25.00%
533 Deferred Compensation 2,876 950 1,200 26.32%
535 Paid Leave Accrual 313 313 327 4.47%
TOTAL 37,946 33,813 35,611 5.32%
Materials, Supplies and Services
540 Office Supplies 75 425 425
542 General Supplies 35 100 100
560 Postage - 525 2,500 376.19%
563 Maintenance- Equip.Nehicle - -
568 Printing 1,073 - 1,000
580 Audit 289 263 270 2.66%
581 Advertising and Publication - 160 160
582 Expert& Professional Services - 750 750
584 Telephone- Local - 300 300
588 Legal Services - 1,525 1,525
621 Space Allocation 4,250 4,250 4,250
622 Administrative Fee 3,400 3,400 4,447 30.79%
630 Training 500 525 525
633 Dues and Memberships 180 150 153 2.00%
635 Travel/Mileage 39 150 150
141a
PROGRAM 46320- SPECIAL PROJECTS
REVENUE AND EXPENDITURE DETAIL
Fund 213 Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
636 Conference Fees 535 500 500
637 Meals and Lodging 217 400 400
639 Subscription and Publications - 100 100
651 Fleet Liability 175 175 130 -25.71%
652 General Liability 744 593 600 1.18%
TOTAL 11,512 14,291 18,285 27.95%
Capital Outlay
799 Equipment Allocation 1,672 1,672 500 -70.10%
PROGRAM TOTAL $ 51,129 $ 49,776 $ 54,396 9.28%
NET SPECIAL REVENUE
SUPPORTED 47,269 49,776 50,536 1.53%
141b
I I I I I I I I I I I I I I I I I I I
I I I I I I ! I ! ! I 1 I I I
HOUSING REHAB FUND 213
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Coordinate monthly meetings of the Hopkins Apartment Managers Association.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Coordinate program with vision statement goals and objectives.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ - -100%
EXPENDITURES:
Salaries/Wages/Benefits $ 15,113 $ 15,919 5.3%
Materials, Supplies& Services 7,147 7,668 7.3%
Capital Outlay 836 250 -70.1%
Reimbursed Expenditures - - -
NET USE OF FUND
BALANCE $23,096 $ 23,837 3.2%
PERSONNEL:
Number of FTE positions .25 .25
142
PROGRAM 46330 COMMITTEE LIASON
Fund 213 Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 11,601 $ 12,117 $ 12,667 4.54%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD 37 95 100 5.26%
525 P.E.R.A. Contribution 601 628 656 4.46%
526 F.I.C.A. Contribution 897 933 975 4.50%
527 Cafeteria Benefit Plan 675 675 1,045 54.81%
531 Workers' Compensation Insurance 55 50 55 10.00%
533 Deferred Compensation 183 475 275 -42.11%
535 Paid Leave Accrual 140 140 146 4.29%
TOTAL 14,189 15,113 15,919 5.33%
Materials,Supplies and Services
540 Office Supplies 565 213 217 1.88%
542 General Supplies 56 50 50
560 Postage 2,113 263 268 1.90%
563 Maintenance-Equip./Vehicle 53 - -
568 Printing - - -
580 Audit 144 131 135 3.05%
581 Advertising and Publication - 80 80
582 Expert& Professional Services - 375 375
584 Telephone- Local - 150 150
588 Legal Services 50 763 765 0.26%
621 Space Allocation 2,125 2,125 2,125
622 Administrative Fee 1,700 1,700 2,223 30.76%
630 Training 200 263 265 0.76%
633 Dues and Memberships 20 75 75
635 Travel/Mileage - 75 75
142a
I I I I I I 1 I I I I I I I I i 1 1 I
I I I I I I I I I I I I I I I I I i I
PROGRAM 46330- COMMITTEE LIASON
Fund 213 Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
636 Conference Fees - 250 250
637 Meals and Lodging 107 200 200
639 Subscription and Publications - 50 50
651 Fleet Liability 88 88 65 -26.14%
652 General Liability 371 296 300 1.35%
TOTAL 7,593 7,147 7,668 7.29%
Capital Outlay
799 Equipment Allocation 836 836 250 -70.10%
PROGRAM TOTAL $ 22,618 $ 23,096 $ 23,837 3.21%
NET SPECIAL REVENUE
SUPPORTED 22,618 23,096 23,837 3.21%
142b
HOUSING REHAB FUND 213
PROGRAM: Housing Program
PROGRAM SUMMARY
Administer the Revolving Housing Rehabilitation Loan/Grant program. Screen applicants to determine eligibility for program. Monitor opportunities for new
funding sources. Provide ongoing loan servicing support.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Coordinate program with vision statement goals and objectives.
2. Process applications in a timely manner.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
t 1
REVENUES: $ 75,000 $ 85,000 13.3% r - 17 7 ..r. 1 -
EXPENDITURES:
i Thi - -, . N�
�,,
SSalaries/Wages/Benefits $ 15,113 $ 15,919 5.3% II 1 ! . ■OPER t
Materials, Supplies & Services 7,147 8,200 14.7% / j—' ..1
Capital Outlay 836 250 -70.1%
Reimbursed Expenditures - - - /f
1;,PP"I
NET SOURCE OF FUND 1
BALANCE $51,904 $ 60,631 16.8%
r
f.3 ...
PERSONNEL:
Number of FTE positions .25 .25
143
I I I I I I 1 1 I I I I I I I I I I 1
I 1 1 I I I I 1 I I I I I I I I I I I
PROGRAM 46340-HOUSING PROGRAM
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
370 Interest Earnings 92,048 75,000 85,000 13.33%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 11,509 $ 12,117 $ 12,667 4.54%
501 Overtime-Regular Employees - -
524 SL/Converted-LTD - 95 100 5.26%
525 P.E.R.A. Contribution 596 628 656 4.46%
526 F.I.C.A. Contribution 873 933 975 4.50%
527 Cafeteria Benefit Plan 651 675 1,320 95.56%
531 Workers' Compensation Insurance 44 50 55 10.00%
533 Deferred Compensation - 475 -
535 Paid Leave Accrual 140 140 146 4.29%
TOTAL 13,813 15,113 15,919 5.33%
Materials, Supplies and Services
540 Office Supplies 64 213 215 0.94%
542 General Supplies - 50 50
560 Postage 20 263 265 0.76%
563 Maintenance- Equip.Nehicle - - -
568 Printing - - -
580 Audit 144 131 135 3.05%
581 Advertising and Publication 196 80 82 2.00%
582 Expert& Professional Services 880 375 375
584 Telephone -Local 20 150 150
588 Legal Services 1,000 763 1,300 70.38%
621 Space Allocation 2,125 2,125 2,125
622 Administrative Fee 1,700 1,700 2,223 30.76%
630 Training - 263 265 0.76%
633 Dues and Memberships - 75 75
635 Travel/Mileage 125 75 75
143a
Materials,Supplies and Services
636 Conference Fees 50 250 250
637 Meals and Lodging 217 200 200
639 Subscription and Publications - 50 50
651 Fleet Liability 88 88 65 -26.14%
652 General Liability 371 296 300 1.35%
TOTAL 7,001 7,147 8,200 14.73%
Capital Outlay
799 Equipment Allocation 836 836 250 -70.10%
PROGRAM TOTAL $ 21,650 $ 23,096 $ 24,369 5.51%
NET REVENUE OVER
EXPENDITURES 70,398 51,904 60,631 16.81%
143b
I ► I I 1 I I I I I I ) I I I I I I I
I I I I I I I I I I ! I ! I i I I i I
CITY OF HOPKINS-2001 BUDGET
PARKING BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Court Fines $ 24,119 $ 29,641 $ 24,000 $ 27,000 12.50% Higher enforcement activity
Leased Parking 35,283 38,824 33,500 36,830 9.94% More permit sales
Interest Earned 15,592 22,000 12,000 15,000 25.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 53,067 48,691 46,213 56,483 22.22% One and one-quarter employees
Fringe Benefits 12,087 9,000 13,640 10,664 -21.82%
Materials, Supplies and Services
Professional&Technical Services 3,232 2,498 5,820 5,840 0.34% Legal,Audit,and other consulting
Utilities and Maintenance 27,727 13,321 27,800 27,710 -0.32% Bldg&equip.maint.,electricity,etc...
Operations 216 10 870 760 -12.64% Postage,printing,advertising,training,and misc.
City Support Services 21,789 15,694 14,857 15,350 3.32% Space and occupancy,admin.fee,insurance
Supplies and Materials 3,954 3,740 10,685 10,750 0.61% Supplies,uniforms and small equipment
Capital Outlay
Office Furniture and Equipment - - - -
Equipment Allocation 1,296 1,500 1,500 576 -61.60% Computer and equipment allocation
Total Expenditures 123,368 94,454 121,385 128,133 5.56%
Excess(deficiency)of Revenues
over Expenditures (48,374) (3,989) (51,885) (49,303) -4.98%
Ending Fund Balance 347,268 343,279 295,383 293,976 -0.48%
The Parking department has three programs they are Enforcement,
Parking Operations and Ramp Maintenance.
144
PARKING FUND FUND 214
PROGRAM: Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking rules are followed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Monitor the effects of current parking enforcement efforts and recommend changes as needed.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change •
I I I I 111
REVENUES: $ 24,000 $ 27,000 12.5%
EXPENDITURES: I ��
Salaries/Wages/Benefits $ 41,937 $ 47,854 14.1% Jr
Materials, Supplies & Services 9,488 10,885 14.7%
I
Capital Outlay 1,500 425 -71.6%
Reimbursed Expenditures - - -
NET USE OF FUND BALANCE $28,925 $ 32,164 11.2%
PERSONNEL:
Number of FTE positions 1.5 1.5
145
I I I I I I I I I I I I I I I I I I I
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 44400-PARKING ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
360 Court Fines 29,641 24,000 27,000 12.50%
370 Interest Earned - - -
381 Leased Parking - - -
TOTAL 29,641 24,000 27,000 12.50%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 28,729 $ 32,030 $ 40,283 25.77%
503 Part-time Employees 1,061 - 1,000
524 SL/Converted-LTD - 252 317 25.79%
525 P.E.R.A. Contribution 1,543 1,659 2,087 25.80%
526 F.I.C.A. Contribution 2,280 2,466 3,102 25.79%
527 Cafeteria Benefit Plan 12 4,560 -
531 Workers' Compensation Insurance 209 600 600
533 Deferred Compensation - - -
535 Paid Leave Accrual 370 370 465 25.68%
TOTAL 34,204 41,937 47,854 14.11%
Materials,Supplies and Services
541 Uniforms/Clothing 1,321 315 1,000 217.46%
542 General Supplies 158 615 200 -67.48%
543 Equipment&Vehicle Parts 115 205 200 -2.44%
545 Parts and Supplies - 200 200
549 Motor Fuels and Lubricants 961 250 1,000 300.00%
555 Other Supplies 154 2,000 2,000
560 Postage 10 205 100 -51.22%
568 Printing - 100 100
580 Audit 341 310 320 3.23%
145a
PROGRAM 44400-PARKING ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services, (cont.)
588 Legal Services - 200 200
621 Space Allocation 2,125 2,125 2,125
622 Administrative Fee 2,242 2,242 2,300 2.59%
623 Garage- Labor&Burden 160 125 130 4.00%
630 Training - 110 110
633 Dues- Memberships - 100 100
652 General Liability 470 386 400 3.63%
TOTAL 8,058 9,488 10,485 10.51%
Capital Outlay
799 Equipment Allocation 1,500 1,500 425 -71.67%
PROGRAM TOTAL $ 43,762 $ 52,925 $ 58,764 11.03%
NET INDIRECTLY FUNDED 14,121 28,925 31,764 9.82%
145b
I I I I I I I I I I I I I I I I I I I
PARKING FUND FUND 214
PROGRAM: Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on any questions by the general public. Provide
information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Review funding options for future maintenance of public lots.
2. Maintain and improve public parking lots as needed.
3. Monitor the effect of changes made to lots 500, 600 and 750.
4. Work with Public Works department to complete analysis of public parking lots.
5. Update parking map and implement marketing plan of parking system.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 29,000 $ 35,000 20.7%
EXPENDITURES:
Salaries/Wages/Benefits $ 8,958 $ 9,647 7.7%
Materials, Supplies & Services 8,119 7,162 -11.8%
Capital Outlay - 151 100%
Reimbursed Expenditures - - -
NET SOURCE OF FUND BALANCE $ 11,923 $ 18,041 51.3%
PERSONNEL:
Number of FTE positions .15 .15
146
PROGRAM 44410-PARKING OPERATIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
360 Court Fines - - -
370 Interest Earned 22,000 12,000 15,000 25.00%
381 Leased Parking 22,824 17,000 20,000 17.65%
TOTAL 44,824 29,000 35,000 20.69%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees 17,689 $ 7,092 7,600 7.17%
503 Part-time Employees 738 - -
524 SL/Converted-LTD - 56 60 7.14%
525 P.E.R.A. Contribution 917 368 394 7.21%
526 F.I.C.A. Contribution 1,345 546 585 7.14%
527 Cafeteria Benefit Plan 1,668 690 792 14.78%
531 Workers' Compensation Insurance 224 125 128 2.40%
533 Deferred Compensation - - -
535 Paid Leave Accrual 82 82 88 7.32%
TOTAL 22,664 8,958 9,647 7.69%
Materials,Supplies and Services
542 General Supplies 494 250 400 60.00%
544 Structural Supplies - -
545 Parts and Supplies 144 1,350 500 -62.96%
555 Other Supplies - 200 200
563 Maint. &Repair- Equip. & Vehicles 10 263 265 0.76%
565 Maint. & Repair- Structures - - -
567 Maint. & Repair- Other Improvements - 1,025 1,000 -2.44%
580 Audit 171 155 160 3.23%
581 Advertising and Publication - 125 125
146a
l I I I I I I I I I I I I I I I I I I
1 1 1 I I I 1 I 1 I 1 1 I I 1 1 1 1 1
PROGRAM 44410-PARKING OPERATIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
582 Expert&Professional Services 315 2,500 2,500
584 Telephone- Local - 262 -
604 Electricity - - -
621 Space Allocation 1,062 1,062 1,062
622 Administrative Fee 927 927 950 2.48%
630 Training - - -
652 General Liability, Fire,Etc. - - -
TOTAL 3,123 8,119 7,162 -11.79%
Capital Outlay
799 Equipment Allocation - - 151
PROGRAM TOTAL $ 25,787 $ 17,077 $ 16,960 -0.69%
NET INDIRECTLY FUNDED (19,037) (11,923) (18,040) 51.30%
146b
PARKING FUND FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp. Implement recommendations by the City
Council and the Parking Committee and follow-up on any questions by the general public. Provide information to the Parking Committee and the City Council on
items of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
3. Update and implement marketing plan of parking system.
FY 2000 FY 2001
Illal
Original Approved Percent
Budget Budget Change
REVENUES: $ 16,500 $ 16,830 2%
EXPENDITURES:
Salaries/Wages/Benefits $ 8,958 $ 9,647 7.7%
Materials, Supplies& Services 42,425 42,763 .8%
Capital Outlay - -
Reimbursed Expenditures - -
NET USE OF FUND BALANCE $34,883 $ 35,580 2% de
PERSONNEL:
.............
Number of FTE positions .15 .15
147
I I I I I I I I I I I I I I I I
I 1 1 I I I I 1 I I I I I I I I I I I
PROGRAM 44420-PARKING RAMP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
360 Court Fines - - -
370 Interest Earned - - -
381 Leased Parking 16,000 16,500 16,830 2.00%
TOTAL 16,000 16,500 16,830 2.00%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 474 $ 7,092 $ 7,600 7.17%
503 Part-time Employees - - -
524 SL/Converted-LTD - 56 60 7.14%
525 P.E.R.A. Contribution 50 368 394 7.21%
526 F.I.C.A. Contribution 72 546 585 7.14%
527 Cafeteria Benefit Plan 112 690 792 14.78%
531 Workers' Compensation Insurance 34 125 127 1.60%
533 Deferred Compensation - - -
535 Paid Leave Accrual 82 82 88 7.32%
TOTAL 824 8,958 9,646 7.68%
Materials,Supplies and Services
541 Uniforms - 250 -
542 General Supplies 270 3,500 3,500
543 Equipment and Vehicle Parts 22 1,350 1,350
545 Parts and supplies 100 200 200
563 Maint. &Repair- Equip. &Vehicles - 262 265 1.15%
565 Maint. &Repair- Structures 3,744 15,375 15,375
567 Maint. & Repair- Other Improvements - 1,025 1,025
147a
PROGRAM 44420-PARKING RAMP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
580 Audit 171 155 160 3.23%
581 Advertising and Publication - 125 125
582 Expert&Professional Services 1,500 2,500 2,500
584 Telephone- Local 436 263 450 71.10%
604 Electricity 8,971 9,200 9,200
621 Space Allocation 1,063 1,063 1,063
622 Administrative Fee 927 927 950 2.48%
630 Training - 105 100 -4.76%
652 General Liability, Fire,Etc. 5,697 4,680 5,000 6.84%
653 Property Insurance 1,181 1,445 1,500 3.81%
TOTAL 24,081 42,425 42,763 0.80%
PROGRAM TOTAL $ 24,905 $ 51,383 $ 52,409 2.00%
NET INDIRECTLY FUNDED 8,905 34,883 35,579 2.00%
147b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
•
SECTION 8 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected .
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental-Federal- Sec 8 $ 57,022 $ 68,755 $ 75,000 $ 76,000 1.33%
Interest Earnings - - 1,000 500 -50.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 45,284 35,981 50,350 44,322 -11.97%
Fringe Benefits 13,003 11,352 15,009 13,837 -7.81% Includes retirement and employee insurances
Materials, Supplies and Services
Professional&Technical Services - 150 100 100
Utilities and Maintenance 2,365 2,387 1,515 2,200 45.21% Telephone and equipment maintenance
Operations 2,560 2,978 2,615 3,155 20.65% Postage,training and other miscellaneous
City Support Services 3,850 4,970 4,970 5,069 2.00% Accounting,administration and insurance
Supplies and Materials 1,429 1,033 2,000 2,000 Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 1,111 3,344 3,344 904 -72.97%
Total Expenditures 69,602 62,196 79,903 71,587 -10.41%
Excess(deficiency)of revenue over
expenditures (12,580) 6,559 (3,903) 4,913 25.87%
Ending Fund Balance 103 6,662 (3,800) 11,575 204.59%
The Section 8 Housing Department administers the HUD rental
assistance program.
148
SECTION 8 FUND FUND 215
PROGRAM: Section 8
PROGRAM SUMMARY
Administration of HUD Section 8 Rental Assistance program in conjunction with the contract between the City and the Metropolitan Council. Process
applications and verify income as detailed. Complete yearly re-examinations. Perform housing inspections in accordance with Section 8 quality standards.
Process administrative payment requests with Metropolitan Council. Process damage claims; conduct fraud investigations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Stabilization of program size.
2. Educate owners and program participants regarding Section 8 program.
3. Streamline Section 8 process with Hopkins Village Apartments.
FY 2000 FY 2001
Original Approved Percent ,., +
Budget Budget Change
+
REVENUES: $ 76,000 $ 76,500 .6%
EXPENDITURES:
Salaries/Wages/Benefits $ 65,359 $ 58,159 -11% + s
•
lir
Materials, Supplies& Services 11,200 13,324 18.9% _-
■ ■
Capital Outlay 3,344 904 72.9% •
i ■
•
Reimbursed Expenditures - - �'
■ •
NET SOURCE (USE) OF FUND BALANCE $ (3,903) $ 4,113 205% - ■ ■
' ■U .
I
■ •
II ■
■ ■ ■ •
._ . . ■ a ■ ■ illM
■ • III
II
■ INPERSONNEL:
Number of FTE positions 1.2 1.2
149
I I I I I I I I I I I I I I I I I I I
l I I I I I I I I I I I I I I I I I I
PROGRAM 46370 SECTION 8 FUND 215
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
332 Intergovernmental-Federal- Sec 8 43,256 52,799 57,022 68,755 75,000 76,000 1.33%
370 Interest Earned - - - - 1,000 500 -50.00%
TOTAL REVENUES 43,256 52,799 57,022 68,755 76,000 76,500 0.66%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 30,337 $ 44,841 $ 45,284 $ 35,981 $ 50,350 $ 44,322 -11.97%
503 Part Time Employees 200 - - - - - -
524 SL Converted/LTD - 94 253 247 397 349 -12.09%
525 P.E.R.A. Contribution 5 - - - 2,608 2,296 -11.96%
526 F.I.C.A. Contribution 2,241 3,429 3,833 3,041 3,877 3,413 -11.97%
527 Cafeteria Benefit Plan 2,080 2,584 3,586 2,836 3,980 2,618 -34.22%
531 Workers Compensation 127 867 416 960 1,500 1,000 -33.33%
533 Deferred Compensation - 1,417 3,805 3,621 2,000 3,650 82.50%
535 Paid Leave Accrual - 450 1,110 647 647 511 -21.02%
TOTAL 34,990 53,682 58,287 47,334 65,359 58,159 -11.02%
Materials,Supplies and Services
540 Office Supplies 1,150 1,165 1,429 1,033 2,000 2,000
560 Postage 1,400 2,113 2,380 2,343 1,895 2,400 26.65%
563 Maintenance- Equip./Vehicle - 788 207 100 800 - -100.00%
567 Maint. & Repair- Other Improvemts 2,414 - - - - - -
581 Advertising and Publication - - - 50 105 105
582 Expert and Professional Services - 116 - 50 - - -
584 Telephone- local 236 3,115 1,726 1,877 515 1,800 249.51%
586 Telephone- cellular 159 432 409 200 400 100.00%
149a
PROGRAM 46370 SECTION 8 FUND 215
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
588 Legal Services 17 - - 100 100 100
622 Intergovernmental Admin. Fee 1,200 1,200 3,850 4,970 4,970 5,069 2.00%
630 Training - - - 50 315 100 -68.25%
635 Travel/Mileage 129 167 125 200 150 -25.00%
630 Conference Fees - - - 360 - 300
636 Meals and Lodging - - 13 50 100 100
TOTAL 6,417 8,785 10,204 11,518 11,200 12,524 11.83%
Capital Outlay
750 Office Equipment&Furnishings - 9,189 - - - -
760 Computers - - 1,111 - - -
799 Equipment Allocation - - - 3,344 3,344 904 -72.97%
TOTAL - 9,189 1,111 3,344 3,344 904 -72.97%
EXPENDITURE TOTAL $ 41,407 $ 71,656 $ 69,602 $ 62,196 $ 79,903 $ 71,587 -10.41%
NET TAX AND GENERAL
REVENUE SUPPORTED (1,849) 18,857 12,580 (6,559) 3,903 (4,913) -225.87%
149b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
CABLE BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Franchise Fees $ 113,455 $ 122,890 $ 105,000 $ 120,000 14.29% More cable and internes subscribers.
Charges for Services - 10 - -
Interest Earned 12,827 18,131 11,000 15,000 36.36% More cash available for investment
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 38,441 41,688 40,065 45,276 13.01% One employees
Fringe Benefits 11,133 11,051 10,841 11,981 10.52%
Materials, Supplies and Services
Professional&Technical Services 6,564 1,620 3,420 3,488 1.99% Audit and other consulting
Utilities and Maintenance 4,382 5,305 4,345 4,434 2.05% Equipment maintenance and telephone.
Operations 24,688 22,584 30,275 49,950 64.99% Postage,printing,advertising,training,and misc.
City Support Services 11,764 13,944 13,944 15,575 11.70% Space and occupancy,admin.fee,insurance
Supplies and Materials 4,219 2,850 2,140 2,692 25.79% Office and general supplies
Capital Outlay
Office Furniture and Equipment 12,290 20,506 9,000 26,330 192.56% Council chamber equipment
Equipment Allocation 7,356 4,664 4,664 1,152 -75.30% Computer and equipment allocation
Total Expenditures 120,837 124,212 118,694 160,878 35.54%
Excess(deficiency)of Revenues
over Expenditures 5,445 16,819 (2,694) (25,878) 860.58%
Ending Fund Balance 290,565 307,384 287,871 281,506 -2.21%
The Cable department has four programs they are Special Projects,
Communication&Liason,Newletter,and Web&Messaging.
150
CABLE FUND FUND 217
PROGRAM: Special Projects
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies. Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Develop strategic communication plans for all City departments.
2. Coordinate an educational opportunity/forum for Hopkins residents.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 23,200 $ 27,000 16.3%
EXPENDITURES:
Salaries/Wages/Benefits $ 14,615 $ 16,614 13.6%
Materials, Supplies& Services 13,531 16,919 25%
Capital Outlay 1,166 288 -75.3%
Reimbursed Expenditures - -
NET USE OF FUND BALANCE $ (6,112) $ (6,821) 11.6%
PERSONNEL:
Number of FTE positions .33 .33
151
PROGRAM 44520-SPECIAL PROJECTS
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
370 Interest Earned 3,626 2,200 3,000 36.36%
444 Franchise Fees 24,578 21,000 24,000 14.29%
TOTAL 28,204 23,200 27,000 16.38%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 11,814 $ 11,466 $ 13,029 13.63%
503 Part-Time Employees - -
524 SL/Converted-LTD - 90 103 14.44%
525 P.E.R.A. Contribution 612 594 675 13.64%
526 F.I.C.A. Contribution 904 883 1,003 13.59%
527 Cafeteria Benefit Plan 860 925 1,604 73.41%
531 Workers' Compensation Insurance 44 50 50
533 Deferred Compensation 475 -
535 Paid Leave Accrual 132 132 150 13.64%
TOTAL 14,366 14,615 16,614 13.68%
Materials, Supplies and Services
540 Office Supplies 736 410 600 46.34%
542 General Supplies 100 125 128 2.40%
560 Postage 500 1,875 3,000 60.00%
563 Maint. &Repair- Equip. &Vehicles 200 625 638 2.08%
568 Printing - 650 1,000 53.85%
580 Audit 105 105 107 1.90%
581 Advertising and Publication 500 1,794 3,000 67.22%
582 Expert& Professional Services - 750 765 2.00%
584 Telephone- Local 533 461 470 1.95%
151a
PROGRAM 44520-SPECIAL PROJECTS
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
621 Space Allocation 2,125 2,125 2,125
622 Administrative Fee 1,264 1,264 1,670 32.12%
630 Training 1,200 75 77 2.67%
633 Dues and Memberships 200 1,875 1,913 2.03%
635 Travel or Mileage 20 75 77 2.67%
637 Meals and Lodging 25 25 26 4.00%
639 Subscriptions and Publications 100 1,200 1,224 2.00%
652 General Liability 97 97 99 2.06%
TOTAL 7,705 13,531 16,919 25.04%
Capital Outlay
790 Other Equipment - - -
799 Equipment Allocation 1,166 1,166 288 -75.30%
1,166 1,166 288 -75.30%
PROGRAM TOTAL $ 23,237 $ 29,312 $ 33,821 15.38%
4,968 (6,112) (6,821) 11.60%
151b
I I 1 I I I I I I I I 1 I I I I I I I
CABLE FUND FUND 217
PROGRAM: Communication and Cable Liaison
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Develop strategic communication plans for all City departments.
2. Replace and upgrade Chamber cable equipment.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change ED 0
000
REVENUES: $ 29,000 $ 33,750 16.3%
EXPENDITURES:
Salaries/Wages/Benefits $ 4,444 $ 4,635 4.3%
Materials, Supplies& Services 8,119 10,900 34.2%
Capital Outlay 5,700 26,618 367%
Reimbursed Expenditures - -
NET SOURCE (USE) OF FUND $ 10,737 $ (8,403) -178%
BALANCE
PERSONNEL:
Number of FTE positions .07 .07
152
PROGRAM 44540- COMMUNICATION& LIASON
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
370 Interest Earned 4,533 2,750 3,750 36.36%
444 Franchise Fees 30,723 26,250 30,000 14.29%
TOTAL 35,255 29,000 33,750 16.38%
Salaries and Employee Benefits
500 Regular Employees $ 832 $ 1,911 $ 2,172 13.66%
503 Part-Time Employees - 1,845 1,845
524 SL/Converted-LTD - 15 17 13.33%
525 P.E.R.A. Contribution 16 99 112 13.13%
526 F.I.C.A. Contribution 42 289 167 -42.21%
527 Cafeteria Benefit Plan 24 148 267 80.41%
531 Workers' Compensation Insurance 28 30 30
533 Deferred Compensation - 85 -
535 Paid Leave Accrual 22 22 25 13.64%
TOTAL 964 4,444 4,635 4.30%
Materials, Supplies and Services
540 Office Supplies 882 246 500 103.25%
542 General Supplies 132 75 100 33.33%
560 Postage 562 1,125 1,148 2.04%
563 Maint. & Repair- Equip. &Vehicles 390 375 383 2.13%
568 Printing 366 390 500 28.21%
580 Audit 63 63 64 1.59%
581 Advertising and Publication 798 1,076 1,098 2.04%
582 Expert& Professional Services 200 450 459 2.00%
584 Telephone- Local 426 277 283 2.17%
152a
I I I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 44540-COMMUNICATION& LIASON
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
621 Space Allocation 1,275 1,275 1,275
622 Administrative Fee 759 759 1,670 120.03%
630 Training 700 45 2,000
633 Dues and Memberships 1,000 1,125 1,200 6.67%
635 Travel or Mileage 45 45 46 2.22%
637 Meals and Lodging 15 15 15
639 Subscriptions and Publications 200 720 100 -86.11%
652 General Liability 58 58 59 1.72%
TOTAL 7,871 8,119 10,900 34.25%
Capital Outlay
790 Other Equipment 17,300 5,000 26,330
799 Equipment Allocation 700 700 288 -58.86%
18,000 5,700 26,618 366.98%
PROGRAM TOTAL $ 26,835 $ 18,263 $ 42,153 130.81%
10,737 (8,403) -178.26%
152b
CABLE FUND FUND 217
PROGRAM: Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government
agencies. Written communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change 1.7
7
REVENUES: $ 40,600 $ 47,250 16.3% 1
- ! 1
EXPENDITURES:
Salaries/Wages/Benefits $ 17,252 $ 19,394 12.4%
Materials, Supplies & Services 18,943 35,036 84.9%
Capital Outlay 3,632 288 -92%
Reimbursed Expenditures
/�.
NET SOURCE (USE)OF FUND BALANCE $ 773 $ (7,468) -1066% 010—v 4
PERSONNEL: �{ _
Number of FTE positions .37 .37
153
I I
1 I 1 I 1 1 I I I 1 i 1 I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 44560-NEWSLETTERS
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
370 Interest Earned 6,346 3,850 5,250 36.36%
444 Franchise Fees 43,012 36,750 42,000 14.29%
TOTAL 49,357 40,600 47,250 16.38%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 17,228 $ 13,377 $ 15,201 13.64%
503 Part-Time Employees - -
524 SL/Converted-LTD 256 105 120 14.29%
525 P.E.R.A. Contribution 854 1,030 787 -23.59%
526 F.I.C.A. Contribution 1,490 883 1,170 32.50%
527 Cafeteria Benefit Plan 1,298 768 271 -64.71%
531 Workers' Compensation Insurance 64 70 70
533 Deferred Compensation 1,698 865 1,600 84.97%
535 Paid Leave Accrual 154 154 175 13.64%
TOTAL 23,042 17,252 19,394 12.42%
Materials,Supplies and Services
540 Office Supplies 500 574 585 1.92%
542 General Supplies 175 175 179 2.29%
560 Postage 5,536 2,625 7,191 173.94%
563 Maint. & Repair- Equip. & Vehicles 300 875 893 2.06%
568 Printing 900 910 14,000 1438.46%
580 Audit 147 147 150 2.04%
581 Advertising and Publication 3,970 2,511 2,561 1.99%
582 Expert&Professional Services 500 1,050 1,071 2.00%
584 Telephone - Local 1,138 646 659 2.01%
153a
PROGRAM 44560-NEWSLETTERS
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services, (cont.)
621 Space Allocation 2,975 2,975 2,975
622 Administrative Fee 1,770 1,770 1,670 -5.65%
630 Training - . 105 107 1.90%
633 Dues and Memberships - 2,625 1,000 -61.90%
635 Travel or Mileage 50 105 107 1.90%
637 Meals and Lodging 25 ?a 36 2.86%
639 Subscriptions and Publications 500 1,680 1,714 2.02%
652 General Liability 135 135 138 2.22%
TOTAL 18,621 18,943 35,036 84.95%
Capital Outlay
760 Computer 1,603 2,000 -
799 Equipment Allocation 1,632 1,632 288 -82.35%
TOTAL 3,235 3,632 288 -92.07%
PROGRAM TOTAL $ 44,898 $ 39,827 $ 54,718 37.39%
773 (7,468) -1066.11%
•
153b
I I I I I I I I I I I I I I I I I I I
1 I I 1 I I I I I I I I I 1 I I I I I
CABLE FUND FUND 217
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and
government agencies through a web site. Also maintain the Razzle line. Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Design and implement a Web site for the Police department.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 23,200 $ 27,000 16.3%
EXPENDITURES: !►''
Salaries/Wages/Benefits $ 14,595 $ 16,614 13.8% IV
Materials, Supplies& Services 13,531 13,284 -1.8%
Capital Outlay 3,166 288 -90.9%
Reimbursed Expenditures - - ACES:"=1
NET USE OF FUND BALANCE $ (8,092) $ (3,186) -60.6%
PERSONNEL:
Number of FTE positions .3 .3
154
PROGRAM 44580-WEB AND MESSAGE
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
370 Interest Earned 3,626 2,200 3,000 36.36%
444 Franchise Fees 24,578 21,000 24,000 14.29%
TOTAL 28,204 23,200 27,000 16.38%
Salaries and Employee Benefits
500 Regular Employees $ 11,814 $ 11,466 $ 13,029 13.63%
503 Part-Time Employees - -
524 SL/Converted-LTD - 90 103 14.44%
525 P.E.R.A. Contribution 612 594 675 13.64%
526 F.I.C.A. Contribution 904 883 1,003 13.59%
527 Cafeteria Benefit Plan 860 905 1,604 77.24%
531 Workers' Compensation Insurance 44 50 50
533 Deferred Compensation 1 475 -
535 Paid Leave Accrual 132 132 150 13.64%
TOTAL 14,367 14,595 16,614 13.83%
Materials, Supplies and Services
540 Office Supplies 200 410 500 21.95%
542 General Supplies 125 125 100 -20.00%
560 Postage 1,000 1,875 1,000 -46.67%
563 Maint. & Repair- Equip. &Vehicles 300 625 638 2.08%
568 Printing 600 650 663 2.00%
580 Audit 105 105 107 1.90%
581 Advertising and Publication 2,392 1,794 1,830 2.01%
582 Expert& Professional Services 500 750 765 2.00%
584 Telephone- Local 2,018 461 470 1.95%
154a
I I 1 I I I I I I I I I I I I I I I 1
I i 1 I I I I I I I I I I I I I I I I
PROGRAM 44580-WEB AND MESSAGE
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
621 Space Allocation 2,125 2,125 2,125
622 Administrative Fee 1,264 1,264 1,670 32.12%
630 Training 280 75 77 2.67%
633 Dues and Memberships 500 1,875 1,913 2.03%
635 Travel or Mileage 75 75 77 2.67%
637 Meals and Lodging 25 25 26 4.00%
639 Subscriptions and Publications 500 1,200 1,224 2.00%
652 General Liability 97 97 99 2.06%
TOTAL 12,106 13,531 13,284 -1.83%
Capital Outlay
760 Computer 1,603 2,000 -
799 Equipment Allocation 1,166 1,166 288 -75.30%
TOTAL 2,769 3,166 288 -90.90%
PROGRAM TOTAL $ 29,242 $ 31,292 $ 30,186 -3.53%
(8,092) (3,186) -60.63%
154b
CITY OF HOPKINS-2001 BUDGET
DEPOT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Grants $ 54,519 $ 35,951 $ 50,555 $ 8,000 -84.18% Reduce the use grant.
Concessions 106,104 120,425 105,000 126,500 20.48% Increase in sales
Contributions 20,939 29,195 24,000 72,400 201.67% Contributions from partners and others.
Miscellaneous 718 300 500 500
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 70,209 63,773 59,860 57,514 -3.92% Two-thirds of a full time employees,part-timers
Fringe Benefits 18,779 16,089 15,264 13,812 -9.51%
Materials, Supplies and Services
Professional&Technical Services 32,512 45,387 42,000 50,105 19.30% Teen Coordinator and other consulting
Utilities and Maintenance 9,178 9,126 10,850 10,505 -3.18% Equipment maint.,telephone,heat&electricity
Operations 3,034 6,463 6,350 7,300 14.96% Training and miscelaneous
City Support Services 2,002 923 236 1,015 330.08% Insurance
Supplies and Materials 49,296 59,459 43,400 63,650 46.66% Concessions,supplies and equipment
Capital Outlay
Improvements - - - 3,000
Total Expenditures 185,010 201,220 177,960 206,901 16.26%
Excess(deficiency)of Revenues
over expenditures (2,730) (15,349) 2,095 499 -76.18%
Fund Balance 16,116 767 18,211 1,266 -93.05%
The Depot Department is made up of two programs. They are
Operations and Teen Center.
155
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPOT COFFEE HOUSE FUND FUND 219
PROGRAM: Operations
PROGRAM SUMMARY
Operate a coffee house business. The coffee house is open on a daily basis. Generally,daytime hours serve as the time of operation for the coffee house.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Operate a profitable environment.
2. Provide drug free environment for teens.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 118,500 $ 139,000 17.3%
EXPENDITURES: 0._,...,..„ 7
Salaries/Wages/Benefits $ 55,369 $ 54,439 -1.6/0
Materials, Supplies& Services 61,036 81,125 32.9% - '"
Capital Outlay - 3,000 100% _..
Reimbursed Expenditures - -
NET SOURCE OF FUND BALANCE $ 2,095 $ 436 -79.2%
PERSONNEL:
Number of FTE positions .34 .34
156
PROGRAM 44700 DEPOT COFFEE OPERATIONS FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
344 Grants - 64,908 10,000 - 10,000 - -100.00%
435 Concessions - 22,680 106,104 120,425 105,000 126,500 20.48%
449 Miscellaneous - 3,105 718 300 500 500
440 Contributions - 12,500 15,939 3,735 3,000 12,000 300.00%
490 Operating transfer in - - - 5,000 - -
TOTAL REVENUES - 103,193 132,761 129,460 118,500 139,000 17.30%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ 36,266 $ 28,371 $ 18,321 $ 14,680 $ 13,455 -8.34%
501 Overtime -Regular Employees - - 376 - - -
503 Part-Time Employees - - 28,025 31,004 30,000 31,000 3.33%
524 SL Converted/LTD - 109 181 228 116 350 201.72%
525 P.E.R.A. Contribution - 1,429 1,990 1,815 2,314 2,303 -0.48%
526 F.I.C.A. Contribution - 2,660 4,541 3,764 3,440 3,423 -0.49%
527 Cafeteria Benefit Plan - 1,847 3,114 3,640 2,300 1,795 -21.96%
531 Workers Compensation - 906 1,563 1,032 2,350 1,600 -31.91%
532 Unemployment - - 696 - - -
533 Deferred Compensation - 1,109 685 - - -
535 Paid Leave Accrual - 1,595 2,211 169 169 513 203.55%
TOTAL - 45,921 71,753 59,973 55,369 54,439 -1.68%
Materials,Supplies and Services
540 Office Supplies - 157 745 200 700 750 7.14%
542 General Supplies - 13,850 2,401 923 1,500 2,000 33.33%
543 Equipment Parts - 47 - - - 200
545 Parts and Other Improvements - - 27 - - -
548 Concession Supplies - - 44,518 57,691 40,000 60,000 50.00%
555 Other Supplies - - - - 500 - -100.00%
560 Postage - 89 49 10 150 150
156a
I I I I I I I i I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I i
PROGRAM 44700 DEPOT COFFEE OPERATIONS FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equipment/Vehicles - 79 214 - 500 300 -40.00%
568 Printing - - 191 189 200 200
580 Audit - - 100 110 100 105 5.00%
581 Advertising and Publication - 2,159 1,202 90 1,500 500 -66.67%
582 Expert&Professional Services - 1,679 1,315 372 1,000 500 -50.00%
583 Other Contractual Services - - 2,713 2,905 2,500 2,900 16.00%
584 Telephone -Local - 645 1,876 1,880 1,850 1,900 2.70%
585 Telephone-Long Distance - 24 75 113 100 105 5.00%
•
586 Telephone -Cellular - - - 156 - 200
588 Legal Service - 85 - - - -
602 Heating Fuel- Gas - 957 983 1,184 2,500 1,500 -40.00%
604 Electricity - 115 5,118 4,568 5,000 5,000
605 Disposal Charges - 16 912 1,225 900 1,400 55.56%
611 Equipment Rental - 777 1,150 1,287 1,200 1,300 8.33%
616 Construction Costs - 20,713 - - - -
633 Dues and Memberships - - 55 130 100 450 350.00%
635 Travel/Mileage - - 22 286 - 100
636 Conference Fees - - - - 100 100
637 Meals and Lodging - - - 392 200
639 Subscriptions and publications - - 104 157 150 - -100.00%
652 General Liability - - 1,780 296 236 400 69.49%
653 Property Insurance - - 222 627 - 615
665 Miscellaneous Other Charges - - - - 250 250
TOTAL - 41,392 65,772 74,790 61,036 81,125 32.91%
Capital Outlay
730 Improvements-Other than Bldgs. - - - - - 3,000
EXPENDITURE TOTAL $ - $ 87,313 $ 137,525 $ 134,763 $ 116,405 $ 138,564 19.04%
NET OPERATING REVENUE (LOSSES) 15,880 (4,764) (5,303) 2,095 436 -79.19%
156b
DEPOT COFFEE HOUSE FUND FUND 219
PROGRAM: Teen Center
PROGRAM SUMMARY
Provide a teen oriented activity center which is funded primarily through coffee house operations. Activities of the facility are determined by a Depot operations
Board consisting of City, student and community representatives. Services offered through the teen center include social programs, student outreach programs,
educational assistance and chemical dependency education. Late afternoon and evening hours are generally teen center related activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Provide drug free environment for teens.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 61,555 $ 68,400 11.1%
EXPENDITURES:
Salaries/Wages/Benefits $ 19,755 $ 16,887 -14.5%
Materials, Supplies& Services 41,800 51,450 23.1%
Capital Outlay
Reimbursed Expenditures - -
NET SOURCE OF FUND BALANCE $ 0 $ 63 -%
CP $11th'
PERSONNEL:
t
Number of FTE positions .33 .33
157
! ► ! I I ! I I I i 1 ! I I ! ! ( I 1
I 1 I I I I I I I I I I I I I I I I I
PROGRAM 44710 TEEN CENTER FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
345 School District Grant - 10,171 44,519 35,951 40,555 8,000
345 Other Grants 20,000 21,000 -
442 Contribution - - 5,000 5,460 - 60,400
TOTAL REVENUES - 10,171 49,519 61,411 61,555 68,400 11.12%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ 4,850 $ 13,387 14,448 $ 14,680 $ 13,059 -11.04%
503 Part-Time Employees - - 50 - 500 - -100.00%
524 SL Converted/LTD - - - - 116 103 -11.21%
525 P.E.R.A. Contribution - 237 630 748 760 676 -11.05%
526 F.I.C.A. Contribution - 371 982 1,080 1,130 1,006 -10.97%
527 Cafeteria Benefit Plan - 213 923 3,197 2,300 1,742 -24.26%
531 Workers Compensation - 34 28 247 100 150 50.00%
532 Unemployment - - 696 - - -
535 Paid Leave Accrual - - 539 169 169 151 -10.65%
Total - 5,705 17,235 19,889 19,755 16,887 -14.52%
Materials,Supplies and Services
542 General Supplies - - 1,605 645 700 700
560 Postage - - - 50 500 450 -10.00%
568 Printing - - 50 150 1,000 800 -20.00%
581 Advertising and Publication - - 206 3,329 1,000 1,500 50.00%
582 Expert&Professional Services - - 1,090 900 1,000 1,000
583 Other Contractual Services - 1,500 27,294 41,100 37,400 45,600 21.93%
586 Telephone - Cellular - - - - - 100
611 Equipment Rental - - - - - 700
630 Training - - - 393 200 600 200.00%
635 Travel/Mileage - - 5 - - -
TOTAL - 1,500 30,250 46,568 41,800 51,450 23.09%
157a
PROGRAM 44710 TEEN CENTER FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
TEEN CENTER TOTAL $ - $ 7,205 $ 47,485 $ 66,457 $ 61,555 $ 68,337 11.02%
NET OPERATING REVENUE (LOSSES) 2,966 2,034 (5,046) - 63
157b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 1-1 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 1,280,218 $ 1,292,100 $ 1,184,059 $ 1,250,000 5.57%
Interest 33,779 - 23,000 - No interest allocated to district 1-1
Transfers In - - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages - - - -
Fringe Benefits - - - -
Materials, Supplies and Services
Professional&Technical Services 6,273 5,605 2,500 22,500 800.00% Tax increment development and legal consulting.
Utilities and Maintenance - - - - Computer maintenance and telephone
Operations - - 250 250 Postage,printing,advertising,training,and misc.
Supplies and Materials - - - - Office supplies and small equipment
Capital Outlay
TIF projects 58,563 - - 1,600,000 TIF 1-1 project-Land acquisition
Total Expenditures 64,836 5,605 2,750 1,622,750
Transfers out for debt 1,009,000 350,000 350,000 1,400,000 300.00% Bond pricipal and interest.
Total Expenditures 1,073,836 355,605 352,750 3,022,750 756.91%
Excess(deficiency)of Revenues
over Expenditures 240,161 936,495 854,309 (1,772,750) -307.51%
Ending Fund Balance 1,186,171 2,122,666 3,025,377 349,916 -88.43%
The Tax Increment District 1-1 is primarily the downtown area. The
district may only spend money on bond and loan retirements as of
April 1,2001. Fund balance is being used to retire debt early.
158
TAX INCREMENT DISTRICT 1-1 FUND FUND 208
PROGRAM: Central Business District
PROGRAM SUMMARY
Coordinate and review redevelopment activity in and around the Central Business District. Meet with developers, City officials and other interested parties
regarding projects proposed within the district.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Work with local realtors and potential tenants to fill vacancies in Central Business District.
2. Coordinate possible East Central Business District redevelopment project.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $1,207,059 $ 1,250,000 3.5%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ -
Materials, Supplies& Services 2,750 22,750 800%
Capital Outlay - 1,600,000 -
Transfer Out—Debt Service 350,000 1,400,000 300%
NET SOURCE (USE) OF FUND $854,309 $(1,772,750) %
BALANCE
PERSONNEL:
Number of FTE positions
159
I I I I I I I I I I I I I I I 1 I I I
1 I I I I I I I I I I I I I I I I I I
TAX INCREMENT FINANCING DISTRICT 1-1 FUND 208
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
46510 ADMINISTRATION
REVENUES
Tax Increment 1,004,679 1,092,087 1,280,218 1,292,100 1,184,059 1,250,000 5.57%
Interest 12,032 23,773 33,779 23,000 - -100.00%
Transfers In 50,000 - - - - -
TOTAL 1,066,711 1,115,860 1,313,997 1,292,100 1,207,059 1,250,000 3.56%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 36,411 $ 16,554 $ $ - $ - $ - -
501 Overtime-Regular Employees 102 15 - - - - -
524 SL Converted/LTD 455 386 - - - - -
525 P.E.R.A. Contribution 1,581 825 - - - - -
526 F.I.C.A. Contribution 2,700 1,131 - - - - -
527 Hospitalization-Life Insurance 2,283 1,365 - - - - -
531 Workers' Compensation Insurance 150 116 - - - - -
533 Deferred Compensation 863 - - - - - -
TOTAL 44,545 20,392 - - - -
Materials,Supplies and Services
540 Office Supplies - - - - - - -
560 Postage 1 - - - - - -
580 Audit 1,500 800 800 - - - -
581 Advertising and Publication 51 - - - - - -
582 Expert& Professional Services 5,712 4,627 5,024 - 2,000 22,000 -
583 Other Contractual Services - - - 3,605 - - -
584 Telephone- Local 386 382 - - - - #DIV/0!
588 Legal Service 1,747 25 125 - 500 500
630 Training 26 - - - 250 250
633 Dues and Memberships 160 - - - - -
636 Conference Fees - 40 - - - - -
TOTAL 9,423 6,034 5,949 3,605 2,750 22,750 727.27%
159a
TAX INCREMENT FINANCING DISTRICT 1-1 FUND 208
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
46510 ADMINISTRATION,(cont.)
Transfers Out
920 Operating Transfers 1,856,000 - - - - - -
920 OperatingTransfer to Debt Service 740,000 679,000 1,009,000 350,000 350,000 1,400,000 300.00%
TOTAL 2,596,000 679,000 1,009,000 350,000 350,000 1,400,000 300.00%
PROGRAM TOTAL $ 2,649,968 $ 705,426 $ 1,014,949 $ 353,605 $ 352,750 $ 1,422,750 303.33%
46524 SITE IMPROVEMENTS
Materials,Supplies and Services
616 Construction Costs $ 1,141 $ - $ - $ - $ - $ 1,600,000 -
622 Administration Fee -
PROGRAM TOTAL 1,141 - - - - 1,600,000
46540 GROCERY STORE
Materials, Supplies and Services
582 Expert&Professional Services $ 5,085 $ - $ - $ - $ - $ - -
588 Legal Services 7,305 - - - - - -
616 Construction Costs 204,913 - - - - - -
PROGRAM TOTAL $ 217,303 $ - $ - $ - $ - $ - -
49708 STORM SEWER-HOPKINS PLAZA/HOME CTR.
Materials, Supplies & Services
542 General Supplies $ - $ 113 $ - $ - $ - $ - -
581 Advertising and Publication 338 51 - - - - -
582 Expert&Professional Services 8,800 3,978 324 2,000 2,000 -
616 Construction Costs - - 58,563 - - -
PROGRAM TOTAL $ 9,138 $ 4,142 $ 58,887 $ 2,000 $ 2,000 $ - -100.00%
FUND TOTAL $ 2,877,550 $ 709,568 $ 1,073,836 $ 355,605 $ 354,750 $ 3,022,750 752.08%
159b
I I I I I I I I I I I I I I I I I I I
1 I I I 1 I I I I I I I I I I I 1 I I
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 1-2 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 66,450 $ 65,736 $ 58,973 $ 66,000 11.92% Tax increments
Interest 1,523 5,920 3,400 4,500 32.35%
Transfers In 137,119 - - -
Expenditures
Materials, Supplies and Services
Professional&Technical Services 4,306 4,986 2,500 500 -80.00% Tax increment development and legal consulting.
Operations 105,227 57,997 57,997 48,511 -16.36% Development payment and administration.
Capital Outlay
TIF projects - - - - TIF 1-2 project
Total Expenditures 109,533 62,983 60,497 49,011
Transfers out for debt - - - -
Total Expenditures 109,533 62,983 60,497 49,011 -18.99%
Excess(deficiency)of Revenues
over Expenditures 95,559 8,673 1,876 21,489 1045.47%
Ending Fund Balance 333,474 342,147 335,350 363,636 8.43%
The Tax Increment District 1-2 is the redevelopment of former Suburban
Chevrolet property. The tax increment plan is located in the Central
Business District.
160
TAX INCREMENT DISTRICT 1-2 FUND FUND 211
PROGRAM: Redevelopment within Central Business District
PROGRAM SUMMARY
Coordinate and review redevelopment activity on former Suburban Chevrolet property. A few projects were the Theater,restaurant and the Art Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001 1 ':,.
Original Approved Percent `'
Budget Budget Change �s -. u
REVENUES: $ 62,373 $ 70,500 13%
EXPENDITURES: ''' `; 4 -° :f,
Salaries/Wages/Benefits $ - $ - % ,; - l { _
i 4 I ,. dF
3 3 1 T
Materials, Supplies& Services 60,497 49,011 -15.5% �, I �
Capital Outlay - - ` i t ilV Aiti'i 1 a•
A
I [.. '
Transfer Out—Debt Service - - %
�wr t
NET SOURCE OF FUND BALANCE $ 1,876 $ 21,489 1,045% i`
c!
,_._ii...i A*' _ i i. 'moi
4
g
PERSONNEL:
Number of FTE positions
161
I I I I I I I I I I I I I I I I !
I I I I I I I I I I I I I I I I I I I
REVENUE AND EXPENDITURE DETAIL FUND 211
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
46510 ADMINISTRATION
REVENUE
Tax Increments - 75,053 66,450 65,736 58,973 66,000 11.92%
Interest 7,611 393 1,523 5,920 3,400 4,500 32.35%
Transfer In - - 137,119 - - -
TOTAL 7,611 75,446 205,092 71,656 62,373 70,500 13.03%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ 150 $ 247 $ 626 $ 1,592 $ - $ -
588 Legal Services 63 - 72 2,466 - -
622 Administration Fee - - 3,500 1,744 2,500 - -100.00%
PROGRAM TOTAL $ 213 $ 247 $ 4,198 $ 4,058 $ 2,500 $ - -100.00%
46518 SUBURBAN CHEVROLET-THEATER/RESTAURANT
Materials, Supplies and Services
582 Expert&Professional Services $ 4,865 $ - $ - $ - $ - $ -
588 Legal Services 2,341 - 108 428 - 500
616 Construction Costs 7,821 - - - - -
622 Administration Fee - - - - - 2,000
830 Interest Expense - - 105,227 57,997 57,997 46,511 -19.80%
840 Agents Fee - - - 500 - -
PROGRAM TOTAL $ 15,027 $ - $ 105,335 $ 58,925 $ 57,997 $ 49,011 -15.49%
FUND TOTAL $ 15,240 $ 247 $ 109,533 $ 62,983 $ 60,497 $ 49,011 -18.99%
161a
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-1 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 586,518 $ 599,638 $ 506,168 $ 580,000 14.59% Tax increments
Interest 14,185 16,664 8,500 16,000 88.24%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages - - - -
Fringe Benefits - - - -
Materials, Supplies and Services
Professional&Technical Services 2,220 1,720 - - Tax increment development and legal consulting.
Operations 30,760 30,250 30,250 57,500 90.08% Development payment and administration.
Capital Outlay
TIF projects 292,769 288,257 286,928 317,156 10.54% TIF 2-1 project
Total Expenditures 325,749 320,227 317,178 374,656 18.12%
Transfers out for debt 215,600 225,000 215,600 225,000 4.36%
Total Expenditures 541,349 545,227 532,778 599,656 12.55%
Excess(deficiency)of Revenues
over Expenditures 59,354 71,075 (18,110) (3,656) -79.81%
Ending Fund Balance 229,784 300,859 211,674 297,203 40.41%
The Tax Increment District 2-1 is the redevelopment of an
office/warehouse within the project area.
162
t I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
TAX INCREMENT DISTRICT 2-1 FUND FUND 221
PROGRAM: Improvement of County Road 3 and R.L. Johnson properties.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 514,668 $ 596,000 15.8%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ -
Materials, Supplies& Services 52,250 80,500 54.1%
Capital Outlay - - %
Transfer Out—Debt Service 215,600 225,000 4.4% til 0
NET USE OF FUND BALANCE $ (18,112) $ (3,656) -79.8% .11i t ,��
i
PERSONNEL:
Number of FTE positions
163
PROGRAM 46510 TIF DISTRICT 2.1 ADMINISTRATION FUND 221
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
302 Tax Increments $ 271,176 $ 604,556 $ 586,518 $ 599,638 $ 506,168 $ 580,000 14.59%
370 Interest 686 11,302 14,185 16,664 8,500 16,000 88.24%
TOTAL 271,862 615,858 600,703 616,302 514,668 596,000 15.80%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 15,934 $ 20,481 $ - $ - $ - $ -
501 Overtime-Regular Employees - 31 - - - -
525 P.E.R.A. Contribution 705 1,039 - - - -
526 F.I.C.A. Contribution 1,186 1,490 - - - -
527 Hospitalization- Life Insurance 831 1,272 - - - -
531 Workers'Compensation Insurance (1) 154 - - - -
TOTAL 18,655 24,467 - - - -
Materials, Supplies and Services
580 Audit 400 200 - - - -
581 Advertising and Publication 197 109 - - - -
582 Expert& Professional Services 7,800 3,200 1,708 1,720 - -
588 Legal Services 2,450 - 500 - - -
616 Construction Costs - - - - - -
622 Administrative Fee - - 30,660 30,250 30,250 57,500 90.08%
630 Training 43 - 100 - - -
633 Dues and Memberships - 285 - - - -
636 Conference Fees - 150 - - - -
639 Subscriptions and Publications 80 - - - - -
665 Refunds & Reimbursements 7,911 - 21,661 23,959 22,000 23,000 4.55%
TOTAL 18,881 3,944 54,629 55,929 52,250 80,500 54.07%
163a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 46510 TIF DISTRICT 2.1 ADMINISTRATION FUND 221
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Transfers Out
930 Transfer to Debt Service 203,200 216,600 215,600 225,000 215,600 225,000 4.36%
TOTAL 203,200 216,600 215,600 225,000 215,600 225,000 4.36%
PROGRAM TOTAL $ 240,736 $ 245,011 $ 270,229 $ 280,929 $ 267,850 $ 305,500 14.06%
PROGRAM 46536 RL JOHNSON PROPERTY DEVELOPMENT FUND 221
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services
582 Expert& Professional Services $ 530 $ 90 $ - $ - $ - $ -
588 Legal Services 213 50 12 - - -
690 TIF Note Payment - 230,222 271,108 264,298 264,928 294,156 11.03%
PROGRAM TOTAL $ 743 $ 230,362 $ 271,120 $ 264,298 $ 264,928 $ 294,156 11.03%
FUND 221 TOTAL $ 241,479 $ 475,373 $ 541,349 $ 545,227 $ 532,778 $ 599,656 12.55%
NET REVENUES OVER
EXPENDITURES 30,383 140,485 59,354 71,075 (18,110) (3,656) -79.81%
163b
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-6 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment 6,886 8,561 11,465 8,000 -30.22% Reduced increments
Interest - - - -
Miscellaneous 12,138 10,463 8,135 11,024 35.51% Increased reimbursements to cover shortfall.
Expenditures
Materials, Supplies and Services
Professional&Technical Services 352 338 - 300 Consulting.
Operations 10,340 1,000 1,000 500 -50.00% Administration.
Capital Outlay
TIF projects - - - -
Total Expenditures 10,692 1,338 1,000 800 -20.00%
Transfers out for debt - - - -
Total Expenditures 10,692 1,338 1,000 800 -20.00%
Excess of Revenues over Expenditures 8,332 17,686 18,600 18,224 -2.02%
Ending Fund Balance (493,025) (475,339) (474,425) (457,115) -3.65%
The Tax Increment District 2-6 is the handicapped housing development.
164
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
TAX INCREMENT DISTRICT 2-6 FUND FUND 226
PROGRAM: Handicap Housing
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 19,600 $ 19,024 -3%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ - %
Materials, Supplies& Services 1,000 800 -20%
Capital Outlay - - %
Transfer Out—Internal loan 18,600 18,600 4.4%
NET (USE) OF FUND BALANCE $ - $ (376) %
PERSONNEL:
Number of FTE positions
165
46542 TAX INCREMENT 2.6 FUND 226
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 20,i0 2000 2001 Change
REVENUES
302 Tax Increments 18,615 16,738 6,886 8,561 11,465 8,000 -30%
370 Interest earnings 1,382 906 - - - -
409 Other Surcharges - 3,634 12,138 10,463 8,135 11,024 36%
TOTAL REVENUES 19,997 21,278 19,024 19,024 19,600 19,024 -3%
EXPENDITURES
Materials, Supplies and Services
582 Expert&Professional Services $ 268 $ 1,015 $ 352 $ 338 $ - $ 300 -
622 Administrative Fee - - 10,340 1,000 1,000 500 -50%
633 Dues and Memberships - 160 - - - - -
TOTAL EXPENDITURES $ 268 $ 1,175 $ 10,692 $ 1,338 $ 1,000 $ 800 -20%
NET REVENUES OVER
EXPENDITURES 19,729 20,103 8,332 17,686 18,600 18,224 -2%
Loan payment (37,121) (18,600) (18,600) (18,600) (18,600) (18,600)
165a
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-7 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment 101,963 105,075 100,000 102,000 2.00%
Interest 8,178 12,066 7,000 11,000 57.14%
Expenditures
Materials, Supplies and Services
Professional&Technical Services 433 424 - 500 Consulting.
Operations 10,500 11,450 11,450 6,000 -47.60% Administration.
Capital Outlay
TIF projects 53,067 51,358 48,557 50,000 2.97% Developer payment
Total Expenditures 64,000 63,232 60,007 56,500 -5.84%
Transfers out for debt - - - -
Total Expenditures 64,000 63,232 60,007 56,500 -5.84%
Excess of Revenues
over Expenditures 46,141 53,909 46,993 56,500 20.23%
Ending Fund Balance 157,936 211,845 204,929 268,345 30.95%
The Tax Increment District 2-7 is the Thermo Tech development. This
area was blighted,detioriated and inappropriately used.
166
TAX INCREMENT DISTRICT 2-7 FUND FUND 227
PROGRAM: Redevelopment Area with impact on jobs in Hopkins.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change r5
REVENUES: $ 107,000 $ 113,000 6%
EXPENDITURES: _._"1
Salaries/Wages/Benefits $ - $ - % '
Materials, Supplies& Services 60,007 56,500 -5.8% L-,,,
Capital Outlay - - %
Transfer Out—Internal loan - - %
NET SOURCE OF FUND BALANCE $ 46,993 $ 56,500 20.2% A
, , , „„ ..„, ,-,:;-:' ,.,-,,,,„„„Z
PERSONNEL:
Number of FTE positions
167
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
46530 TAX INCREMENT 2.7 -THERMOTECH(MANASHA)
REVENUE AND EXPENDITURE DETAIL FUND 227
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
302 Tax Increments 104,335 108,149 101,963 105,075 100,000 102,000 2%
370 Interest Earnings 2,461 6,115 8,178 12,066 7,000 11,000 57%
TOTAL 106,796 114,264 110,141 117,141 107,000 113,000 6%
EXPENDITURES
Materials,Supplies and Services
582 Expert and Professional Services $ 264 $ 1,128 $ 433 $ 424 $ - $ 500 -
588 Legal Services 13 113 - - - - -
622 Administrative Fee - - 10,500 11,450 11,450 6,000 -47.60%
633 Dues and Memberships - 160 - - - - -
TOTAL 277 1,401 10,933 11,874 11,450 6,500 -43.23%
Other Financing Uses
690 TIF Note Payment - 107,587 53,067 51,358 48,557 50,000 2.97%
TOTAL EXPENDITURES $ 277 $ 108,988 $ 64,000 $ 63,232 $ 60,007 $ 56,500 -5.84%
NET REVENUES OVER
EXPENDITURES 106,519 5,276 46,141 53,909 46,993 56,500 20.23%
FUND BALANCE 106,519 111,795 157,936 211,845 204,929 268,345 30.95%
167a
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-8 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment 45,534 45,224 45,000 45,000
Interest 1,183 1,880 300 1,500 400.00%
Expenditures
Materials, Supplies and Services
Professional&Technical Services 580 101 - - Consulting.
Operations 540 10,850 10,850 6,000 -44.70% Administration.
Capital Outlay
TIF projects 31,993 29,532 34,598 29,532 -14.64% Developer payment
Total Expenditures 33,113 40,483 45,448 35,532 -21.82%
Transfers out for debt - - - -
Total Expenditures 33,113 40,483 45,448 35,532 -21.82%
Excess(deficiency)of Revenues
over Expenditures 13,604 6,621 (148) 10,968 -7510.81%
Ending Fund Balance 21,469 28,090 21,321 39,058 83.19%
The Tax Increment District 2-8 is the Diamond Labs development. This
area was detioriated and substandard. Office/warehouse was developed,
creating more jobs in Hopkins.
168
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
TAX INCREMENT DISTRICT 2-8 FUND FUND 228
PROGRAM: Redevelopment Area.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change ; "11111116
REVENUES: $ 45,300 $ 46,500 2.6%
I
EXPENDITURES:
Salaries/Wages/Benefits $ - $
Materials, Supplies& Services 45,448 35,532 -21.8% ii ail"V . rum„„,,,
Capital Outlay - - % z
1 • i-�� olio••.
Transfer Out—Internal loan - - % i
NET SOURCE (USES)OF FUND ......... ........114,~ } ....I.....I.�
BALANCE $ (148) $ 10,968 20.2% :� � I ;
s , "t�' � ':4w a �s s a`I ; .
`PERSONNEL: t4t� IKof _.xi, t3-
Number of FTE positions : ,;1 , �,, � � ,�� �,;;
.- U-a
169
46528 TAX INCREMENT 2.8 -DIAMOND LABS
REVENUE AND EXPENDITURE DETAIL FUND 228
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
302 Tax Increments - 46,415 45,534 45,224 45,000 45,000
370 Interest Earned - 938 1,183 1,880 300 1,500 400.00%
TOTAL - 47,353 46,717 47,104 45,300 46,500 2.65%
EXPENDITURES
Materials, Supplies and Services
582 Expert&Professional Services $ 293 $ 992 $ 580 $ 63 $ - $ -
588 Legal Fees - - - 38 - -
622 Adminstrative Fees - - 540 10,850 10,850 6,000 -44.70%
633 Dues and Memberships - 160 - - - -
690 TIF Note Payment - 27,071 31,993 29,532 34,598 29,532 -14.64%
TOTAL 293 28,223 33,113 40,483 45,448 35,532 -21.82%
Capital Outlay
720 Improvements 273 10,058 - - - -
TOTAL EXPENDITUES $ 566 $ 38,281 $ 33,113 $ 40,483 $ 45,448 $ 35,532 -21.82%
NET REVENUE OVER
EXPENDITURES (566) 9,072 13,604 6,621 (148) 10,968 -7510.81%
FUND BALANCE 12-31 $ (1,207) $ 7,865 $ 21,469 $ 28,090 $ 21,321 $ 39,058 83.19%
169a
I I I I I I 1 I I I 1 I ► I I I I I 1
I I I I I I I I I I I I I I I I 1 1 I
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-9 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 115,779 $ 126,088 $ 105,829 $ 125,000 18.12%
Development Fees - - - -
Interest 167 3,542 1,000 3,500 250.00%
Miscellaneous - - - -
Expenditures
Materials, Supplies and Services
Professional& Technical Services 1,494 1,039 - 1,000 Consulting.
Operations 17,680 18,125 - 1,246 Administration.
Capital Outlay
TIF projects - - - - Developer payment
Total Expenditures 19,174 19,164 - 2,246
Transfers out for debt 39,000 34,000 34,000 44,000 29.41%
Total Expenditures 58,174 53,164 34,000 46,246 36.02%
Excess(deficiency)of Revenues
over Expenditures 57,772 76,467 72,829 82,254 12.94%
Ending Fund Balance 34,050 110,517 106,879 192,771 80.36%
The Tax Increment District 2-9 is the Oaks of Mainstreet development.
This area was blighted,detioriated and substandard. Residential homes
were built here to improve the overall area.
170
TAX INCREMENT DISTRICT 2-9 FUND FUND 229
PROGRAM: Redevelopment Area—Oaks of Main Street.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ 106,829 $ 128,500 20% 3,
EXPENDITURES:
Salaries/Wages/Benefits $ - $ % y
w t
Materials, Supplies& Services - 2,246 % M
Capital Outlay -
L
Transfer Out—Debt Service 34,000 44,000 291%
NET SOURCE OF FUND BALANCE $ 72,829 $ 82,254 12.9%
PERSONNEL:
Number of FTE positions
171
I I I I I I I I I I 1 I 1 I i I I I I
I I I I I I I I I I I I I I I I I I I
REVENUE AND EXPENDITURE DETAIL FUND 229
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
PROGRAM 46510 ADMINISTRATION
REVENUES
302 Tax Increments - 8,192 115,779 126,088 105,829 125,000 18%
389 Development Fees 4,022,041 4,041,005 - - - -
370 Interest Earnings 250,905 126,876 167 3,542 1,000 3,500 250%
449 Other Miscellaneous - 99,391 - - - -
TOTAL 4,272,946 4,275,464 115,946 129,631 106,829 128,500 20%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ (6,500) $ - $ 519 $ 616 $ - $ 500
588 Legal Services - - 175 423 - 500
DEPARTMENT TOTAL $ (6,500) $ - $ 694 $ 1,039 $ - $ 1,000
DEPT 46522 OAKS OF MAINSTREET REDEVELOPMENT
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ - $ 956 $ 800 $ - $ - $ -
622 Intergovernmental Admin. Fee 17,680 18,125 1,246
TOTAL - 956 18,480 18,125 - 1,246
Capital Outlay
616 Construction Costs 5,264,616 1,521,930 - - - -
Tranfers Out
930 Transfer to Debt Service - - 39,000 34,000 34,000 44,000 29%
930 Transfer to Debt Service(escrow) 2,252,644 6,175,691 - - - -
930 Transfer Out 4,169 20,000 - - - -
TOTAL 2,256,813 6,195,691 39,000 34,000 34,000 44,000 29%
PROGRAM TOTAL $ 7,521,429 $ 7,718,577 $ 57,480 $ 52,125 $ 34,000 $ 45,246 33%
171a
REVENUE AND EXPENDITURE DETAIL FUND 229
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
TOTAL FUND EXPENDITURES $ 7,514,929 $ 7,718,577 $ 58,174 $ 53,164 $ 34,000 $ 46,246 36%
NET REVENUES OVER
EXPENDITURES (3,241,983) (3,443,113) 57,772 76,467 72,829 82,254 13%
FUND BALANCE 3,419,391 (23,722) 34,050 110,517 106,879 192,771 80%
171b
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I I I I I I I I I I I 1 I I I I I I 1
CITY OF HOPKINS-2001 BUDGET
TIF DISTRICT 2-11 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ - $ 35,080 $ - $ 35,000
Interest - 702 1,000
Expenditures
Materials, Supplies and Services
Professional&Technical Services 1,215 - 2,000 2,000 Consulting.
Operations - 1,650 - 3,000 Administration.
Capital Outlay
TIF projects - - - - Developer payment
Total Expenditures 1,215 1,650 2,000 5,000 150.00%
Transfers out for debt - - - -
Total Expenditures 1,215 1,650 2,000 5,000 150.00%
Excess(deficiency)of Revenues
over Expenditures (1,215) 34,132 (2,000) 31,000
Ending Fund Balance (1,215) 32,917 (3,215) 63,917
The Tax Increment District 2-11 is the SuperValu redevelopment.
172
TAX INCREMENT DISTRICT 2-11 FUND FUND 231
PROGRAM: Redevelopment Area—SuperValu
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare program budget.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ 36,000 20%
EXPENDITURES:
Salaries/Wages/Benefits $ - $
Materials, Supplies& Services 2,000 5,000 150%
Capital Outlay - -
i
Transfer Out—Debt Service - -
NET SOURCE (USE) OF FUND
BALANCE $ (2,000) $ 31,000 % 4
F
SW
MIR 11.111111
PERSONNEL: `.
F
Number of FTE positions
173
I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
46538 TAX INCREMENT 2-11 SUPER VALU FUND 231
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
302 Tax Increments - - - 35,080 - 35,000
370 Interest Earnings - - - 702 - 1,000
REVENUE TOTAL - - - 35,782 - 36,000
EXPENDITURES
Materials,Supplies and Services
582 Expert& Professional Services $ - $ - $ 1,215 $ - $ 1,000 $ 1,000
588 Legal Services - - - - 1,000 1,000
622 Intergovernmental Admin. Fees 1,650 3,000
EXPENDITURE TOTAL $ - $ - $ 1,215 $ 1,650 $ 2,000 $ 5,000 150%
NET REVENUES OVER
EXPENDITURES - - (1,215) 34,132 (2,000) 31,000
173a
CITY OF HOPKINS-2001 BUDGET
EQUIPMENT REPLACEMENT BUDGET Internal Service Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 485,400 $ 487,945 $ 488,000 $ 496,000 1.64% Charges to other fund increased by$8,000.
Property taxes - - - -
Interest Earnings 43,419 71,522 75,000 70,000 -6.67%
Miscellaneous 17,178 25,100 15,000 15,000
Operating Expenses
Materials, Supplies and Services
Professional&Technical Services 300 363 330 360 9.09% Audit
Utilities and Maintenance 14,252 12,918 16,600 15,600 -6.02% Vehicle&equipment maint.and lease.
City Support Services 4,301 6,700 6,700 7,000 4.48% Administrative fee
Total Operating Expenses 18,853 19,981 23,630 22,960 -2.84%
Non-operating expenses 339,808 340,000 300,000 340,000 13.33% Depreciation
Total Expenses 358,661 359,981 323,630 362,960 12.15%
Net Income(Loss) 187,336 224,587 254,370 218,040 -14.28%
The Equipment Replacement department is an internal service fund
which purchases equipment and leases back to governmental funds.
Equipment purchases scheduled for 2001 include computers,police
vehicles, copy machine, and park mowing equipment. The total amount
to be purchased in 2001 is$259,400.
174
1 ) I I I I I I I I I l I I 1 f I I I
I I I I I I I I I I I I I I I 1 I 1 1
EQUIPMENT REPLACEMENT FUND FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an annual basis. The objective of this fund is to stabilize the required funding on an annual
basis while enabling the fund to purchase scheduled equipment replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Prepare annual plan.
2. Analysis of future needs.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change AP® is
f
REVENUES: $ 578,000 $ 581,000 .5%
EXPENDITURES: ' +i iii\il �rs�s
Salaries/Wages/Benefits $ - $ - %
Materials, Supplies& Services 23,630 22,960 -2.8 % NM
Depreciation 300,000 340,000 13.3% 4* ® / 0111,1,40Allow
NET SOURCE OF EQUITY $ 254,370 $ 218,040 -14.2% ;
111101111.1- 111111 I. 111.111114
Capital Purchases $ 355,300 $ 259,400 ®,•.,- ler ver Vr 11",
PERSONNEL:
Number of FTE positions
175
DEPT 44100 EQUIPMENT REPLACEMENT FUND 602
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
Property Taxes 456,244 - - - - - -
Charges for Services - 443,492 485,400 487,945 488,000 496,000 1.64%
Interest 32,760 15,255 43,419 71,522 75,000 70,000 -6.67%
Auction Proceeds 14,583 22,030 13,250 25,100 15,000 15,000
Other - - 1,428
Transfers In - - 2,500 - - -
TOTAL 503,587 480,777 545,997 584,568 578,000 581,000 0.52%
EXPENSES
Materials,Supplies and Services
563 Maintenance-Equipment/Vehicle $ - $ - $ 1,600 $ 265 $ 1,600 $ 1,600
580 Audit 300 300 300 363 330 360 9.09%
612 Copier Lease 11,451 12,252 12,652 12,653 15,000 14,000 -6.67%
622 Administrative Fee 9,000 9,600 4,301 6,700 6,700 7,000 4.48%
TOTAL 20,751 22,152 18,853 19,981 23,630 22,960 -2.84%
NON-OPERATING EXPENSES
680 Depreciation - 318,640 339,808 340,000 300,000 340,000 13.33%
EQUIPMENT REPLACEMENT
EXPENSE TOTAL 20,751 340,792 358,661 359,981 323,630 362,960 12.15%
482,836 139,985 187,336 224,587 254,370 218,040 -14.28%
MEMO--CAPITAL OUTLAY
740 Motor Vehicles 88,147 163,054 109,299 200,624 220,300 114,000 -48.25%
750 Office Equipment& Furnishings 19,562 3,178 - 20,000 20,000 14,200 -29.00%
760 Computers 155,829 13,298 87,863 246,371 35,000 35,000
790 Other Equipment 15,214 77,985 5,622 30,000 80,000 96,200
TOTAL $ 278,752 $ 257,515 $ 202,784 $ 496,995 $ 355,300 $ 259,400 -26.99%
175a
I I I I I 1 1 I I I I I I I I I I 1 I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
WATER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 853,656 $ 856,377 $ 852,000 $ 852,000 Water rates remain the same
Permits 3,632 13,701 1,200 5,000 316.67%
Interest Earnings 29,758 116,073 30,000 50,000 66.67% Less cash balance available for investment
Miscellaneous 14,017 15,901 11,000 15,000 36.36%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 217,673 241,997 194,343 193,329 -0.52% Three and three-quarter full time employees
Fringe Benefits 51,488 66,414 47,260 54,099 14.47%
Materials, Supplies and Services
Professional&Technical Services 26,048 55,923 35,335 35,578 0.69% Water sampling,audit,legal and other consulting.
Utilities and Maintenance 159,926 107,727 146,400 146,600 0.14% Vehicle&equip.maint.,heat and electricity.
Operations 10,164 11,103 14,200 15,300 7.75% Postage,advertising,training,and misc.
City Support Services 164,746 176,755 173,531 174,295 0.44% Administrative fee and insurance.
Supplies and Materials 39,952 28,997 37,450 40,415 7.92% Supplies,uniforms,parts and small equipment.
Total Operating Expenses 669,997 688,916 648,519 659,616 1.71%
Non-operating expenses 269,983 171,000 147,600 320,615 117.22% Depreciation and bond interest expense.
Total Expenses 939,980 859,916 796,119 980,231 23.13%
Net Income(Loss) (38,917) 142,138 98,081 (58,231) -159.37%
The Water department is made up of two programs. They are
Pumps and Wells, and Distribution. Additionally, there are capital
purchases of$20,000 and capital improvements of$975,000. The
improvements are painting a tower,radio read meters and street
improvements.
176
WATER UTILITY FUND 703
PROGRAM: Pumps& Wells
PROGRAM SUMMARY
The Pumps & Wells program of the Water Utility Fund provides maintenance to the City's water system so that a continued supply of potable water is furnished
to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Produce water supply sufficient to meet the needs of 16,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. Complete repainting of Blake Tower.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change MMM DD WW HH:MM:SS EVE Comment Al mStale g
Ouetview CoiDoi Alanes Sys Non
OPERATING REVENUES: $388,890 $392,400 0.09% Aeration Tower Mine Blake Tower
Water Treatment Plant 4 Terver #. 2-211
Filter 1 West1111M '
OPERATING EXPENSES: We114 ons Bw 999 ® • `
Salaries/Wages/Benefits $76,099 $79,475 4.44% I �" o Berl
Materials, Supplies& Services 219,680 229,722 4.57% P l r• ilk 2.2, .1\I A'l
7 AL _Drain
E>oleat /,_ I IIS I
rnl B mi:li.s M.Ita .' f III
Operating Income(Loss) 93,111 83,203 -10.64% GIIeeat eW GSR
' too s4 III _ on%
Wea5 - To,a A% FIIter2 u„1'J
NON-OPERATING REVENUES: 13,500 22,500 66.67% itz
i - Meat Feat FLv
03 f i. 1, ".P1
NON-OPERATING EXPENSES: 44,280 148,150 234.57% ` -tJ I ' Septy r:%
^� ' I Filler 2 East 1.7% I OSB �AJtSSP I 11 LISP 2 - HS]'3
•(LOSS)
( , ') — O Weng ---G:1 h._ _ILWP
BW Flow -.T� �iY 4 -.J'..
NET INCOME $62,331 $ 42 44 159.49/o AirwreckBMuer 1 ,; �_T
Wisc.Alarms
Construction: 395,000 - -% 206.,;.,1.•.•I Raclin=t=kilt chlexfae
Bad*Lear Temperature IIM
PERSONNEL:
Steam r
Number of FTE positions 1.44 1.24 lathy Dior cl.sea Backwash Was* eleu,eeu I l s it
177
I I I I I I I I 1 I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 48220-PUMPS & WELLS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Current Services $ 385,370 $ 383,400 $ 383,400
417 Permits 6,165 540 2,250 316.67%
370 Interest Earnings 52,233 13,500 22,500 66.67%
409 Miscellaneous 7,155 4,950 6,750 36.36%
TOTAL 450,923 402,390 414,900 3.11%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 65,256 $ 53,230 $ 54,453 2.30%
501 Overtime-Regular Employees 2,747 2,340 2,600 11.11%
503 Part-Time Employees 10,732 4,782 4,782
524 SL/Converted-LTD 44 399 409 2.51%
525 P.E.R.A. Contribution 3,664 2,879 2,955 2.64%
526 F.I.C.A. Contribution 5,863 4,647 4,761 2.45%
527 Cafeteria Benefit Plan 7,901 5,288 7,165 35.50%
530 Other Benefits 238 - -
531 Workers' Compensation Insurance 2,481 1,400 1,751 25.07%
533 Deferred Compensation - 550 -
535 Paid Leave Accrual 584 584 599 2.57%
TOTAL 99,510 76,099 79,475 4.44%
Materials,Supplies and Services
540 Office Supplies 1,028 750 765 2.00%
541 Uniforms/Clothing 100 300 300
542 General Supplies 100 300 300
543 Equipment&Vehicle Parts 500 3,200 3,300 3.13%
545 Parts and Supplies 1,108 200 500 150.00%
177a
PROGRAM 48220-PUMPS & WELLS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
549 Motor Fuels& Lubricants 100 500 500
555 Chemicals 19,860 18,000 20,000 11.11%
560 Postage - 750 500 -33.33%
563 Maint& Repair-EquipmentNehicles 2,289 13,000 13,000
565 Maint. & Repair-Structures 1,721 5,000 5,100 2.00%
580 Audit 1,563 1,420 1,448 2.00%
581 Advertising and Publication 100 500 500
582 Expert& Professional Services 24,803 16,000 16,000
584 Telephone- local 5,440 1,500 4,350 190.00%
586 Telephone- Cellular 32 300 300
587 Radio Contract 290 300 400 33.33%
588 Legal 162 - -
602 Heating Fuel - Gas 5,042 9,000 9,000
604 Electricity 79,611 85,000 85,000
611 Equipment rental
622 Administrative Fee 44,906 44.9(i6 48,015 6.92%
623 Garage- Labor&Burden 100 1,500 1,500
630 Training 543 1,000 1,000
633 Dues and Memberships 50 100 100
635 Travel and Mileage
636 Conference Fees 313 200 400 100.00%
637 Meals& Lodging 752 500 500
639 Subscriptions and Publications 100 200 200
644 Taxes& Licenses 390 1,800 1,900 5.56%
651 Fleet Liability Insurance 595 689 620 -10.01%
652 General Liability, Fire, Etc. 12,382 9,875 11,000 11.39%
653 Property Insurance 1,265 2,890 3,224 11.56%
TOTAL 205,244 219,680 229,722 4.57%
177b
I I I I I I I I I I I I I I I I I I I
I 1 I 1 I I I I 1 I I I I I I I I I I
PROGRAM 48220-PUMPS&WELLS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Non-Operating
680 Depreciation 53,000 44,280 60,000 35.50%
830 Interest expense - - 88,150
TOTAL 53,000 44,280 148,150 234.57%
PROGRAM TOTAL $ 357,754 $ 340,059 $ 457,347
NET INCOME (LOSS) 93,170 62,331 (42,447)
CONSTRUCTION-MEMO
Water Treatment Facility, Elmo Park $ 390,000 $ 395,000 $ -
Capital Outlay
Copier $ 3,043 $ 2,730 $
177c
WATER UTILITY FUND 703
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides maintenance to the City's water system so that a continued supply of potable water is
furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also
maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN2001
1. Produce water supply sufficient to meet the needs of 16,000 people.
2. Flush and check all hydrants annually.
3. Test samples each month to ensure safe water supply.
4. Ensure all affected customers are given adequate notice of all scheduled water shut offs,both by the city and contractors.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
FY 2000 FY 2001 k
Original Approved Percent � ��
Budget Budget Change ,�
l ns ,ti il
OPERATING REVENUES: $475,310 $479,600 0.09%
OPERATING EXPENSES: x
q
Salaries/Wages/Benefits $165,504 $167,953 1.48% i � ',,
Materials, Supplies & Services 187,236 182,466 -2.55%
Operating Income(Loss) 122,570 129,181 5.39%
NON-OPERATING REVENUES: 16,500 27 500 66.67% -
NON-OPERATING EXPENSES: 103,320 172,465 66.92%
NET INCOME(LOSS) $35,750 $(15,784) -144.15% ,140 fes.
N 4
Construction: 785 000 935 000 19.11% �'' st • �P,30 . r
PERSONNEL: 4� 3 _ � , � 5
Number of FTE positions 2.98 2.56 .
µ�
178
I I I I I I I I I I I I I I I I I I I
PROGRAM 48240-WATER DISTRIBUTION
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Current Services $ 471,007 $ 468,600 $ 468,600
417 Permits 7,536 660 2,750 316.67%
370 Interest Earnings 63,840 16,500 27,500 66.67%
409 Miscellaneous 8,746 6,050 8,250 36.36%
TOTAL 551,129 491,810 507,100 3.11%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 135,477 $ 112,373 $ 114,836 2.19%
501 Overtime-Regular Employees 4,280 5,460 5,500 0.73%
503 Part-Time Employees 23,505 16,158 11,158 -30.94%
524 SL/Converted-LTD 1,445 838 857 2.27%
525 P.E.R.A. Contribution 7,908 6,104 6,233 2.11%
526 F.I.C.A. Contribution 11,869 9,932 10,125 1.94%
527 Cafeteria Benefit Plan 16,361 8,732 12,898 47.71%
530 Other Benefits 625 - -
531 Workers'Compensation Insurance 4,235 1,400 3,090 120.71%
533 Deferred Compensation 1,968 3,280 2,000 -39.02%
535 Paid Leave Accrual 1,227 1,227 1,256 2.36%
TOTAL 208,901 165,504 167,953 1.48%
Materials,Supplies and Services
540 Office Supplies 235 1,750 1,750
541 Uniforms/Clothing 725 700 900 28.57%
542 General Supplies 1,279 700 700
543 Equipment&Vehicle Parts 2,187 10,000 10,200 2.00%
545 Parts and Supplies 1,219 - -
178a
PROGRAM 48240-WATER DISTRIBUTION
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services, (cont.)
549 Motor Fuels& Lubricants 1,776 1,050 1,200 14.29%
555 Chemicals - - -
560 Postage 2,425 1,750 2,500 42.86%
563 Maint& Repair-Equipment/Vehicles 391 4,100 4,100
565 Maint. & Repair-Structures 8,323 19,000 19,000
580 Audit 3,649 3,315 3,430 3.47%
581 Advertising and Publication 325 1,000 1,000
582 Expert& Professional Services 24,028 14,000 14,000
584 Telephone - local 589 3,500 750 -78.57%
586 Telephone- Cellular 723 1,000 1,000
587 Radio Contract - 300 300
588 Legal 1,428
602 Heating Fuel- Gas - - -
604 Electricity - - -
611 Equipment rental - - -
622 Administrative Fee 104,780 104,780 99,991 -4.57%
623 Garage- Labor& Burden 3,467 3,500 3,500
630 Training 263 1,000 1,000
633 Dues and Memberships 356 300 300
635 Travel and Mileage 324 -
636 Conference Fees 468 200 400 100.00%
637 Meals& Lodging 187 500 500
639 Subscriptions and Publications 50 200 200
644 Taxes& Licenses 4,457 4,200 4,300 2.38%
651 Fleet Liability Insurance 445 516 445 -13.76%
652 General Liability, Fire, Etc. 12,382 9,875 11,000 11.39%
653 Property Insurance - - -
TOTAL 176,479 187,2:;6 182,466 -2.55%
178b
1 I I I I I I I I I I I I I I I I I I
I I I I 1 I I I I I I I I I I I I I I
PROGRAM 48240-WATER DISTRIBUTION
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Non-Operating
680 Depreciation 118,000 103,320 125,000 20.98%
830 Interest expense 75 - 47,465
TOTAL 118,075 103,320 172,465 66.92%
PROGRAM TOTAL $ 503,455 $ 456,060 $ 522,884 14.65%
NET INCOME (LOSS) 47,673 35,750 (15,784)
CONSTRUCTION-MEMO
Repaint Moline Tower $ 400,000 $ 500,000 $ 500,000
Watermeter Radio Read System 118,049 200,000 200,000
Lake Street Bridge Replacement - 10,000
Residential Street Improvements 75,000 75,000 75,000
Excelsior Blvd watermain 160,000
Capital Outlay
Copier $ 7,100 $ 6,370 $ -
Other Equipment- Hydraulic Hammer 20,000
178c
CITY OF HOPKINS-2001 BUDGET
SANITARY SEWER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 1,432,018 $ 1,429,770 $ 1,434,000 $ 1,427,000 -0.49% Sanitary rates remain the same
Permits 13,950 13,629 10,000 12,000 20.00%
Interest Earnings 44,400 118,016 60,000 100,000 66.67% More cash balance available for investment
Miscellaneous - - - -
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 139,566 137,693 188,509 193,301 2.54% Three and three-quarter full time employees
Fringe Benefits 37,171 34,567 47,670 52,454 10.04%
Materials, Supplies and Services
Professional&Technical Services 21,204 66,235 124,735 126,675 1.56% GIS consulting,audit,legal and other consulting.
Utilities and Maintenance 49,654 41,393 68,500 68,800 0.44% Vehicle&equip.maint.,heat and electricity.
Operations 774,714 732,762 879,200 897,492 2.08% Postage,advertising,disposal,training,and misc.
City Support Services 172,193 171,745 171,745 198,726 15.71% Administrative fee and insurance.
Supplies and Materials 12,309 19,765 17,110 20,024 17.03% Supplies,fuel,parts and small equipment.
Total Operating Expenses 1,206,811 1,204,160 1,497,469 1,557,472 4.01%
Non-operating expenses 174,093 100,000 65,000 100,000 53.85% Depreciation and transfers for capital imprints.
Total Expenses 1,380,904 1,304,160 1,562,469 1,657,472 6.08%
Net Income(Loss) 109,464 257,255 (58,469) (118,472) 302.62%
The Sanitary Sewer department is made up of two programs. They are
Lift Stations and Collection/Disposal. Additionally,capital
improvements of$195,000. The improvements are Farmdale Road,
Lake Streeet Bridge and various residentail street improvements.
179
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
SEWER UTILITY FUND 707
PROGRAM: Lift Stations
PROGRAM SUMMARY
The Life Stations program of the Sewer Utility Fund provides maintenance to the City's sewer system which is comprised of sewers,manholes, and lift stations so
that sewage may be transported to the Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Mechanically clean 50%of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
4. Verify accuracy and implement new utility mapping system.
FY 2000 FY 2001 7 a. _,;. y ; I
Original Approved Percent :'%."'‘• r
,. " s _ _ ,
Budget Budget Change ,, . _ -t
OPERATING REVENUES: $286,800 $285,400 -0.49% �ii c''" .z.. � -.- -
OPERATING EXPENSES:
Salaries/Wages/Benefits $136,435 $142,338 4.33% �
Y.
Materials, Supplies& Services 190,774 191,533 0.40% `� '. f -,� s . - t
;
Operating Income(Loss) (40,409) (48,471) -19.95% 1110Tt 6
NON-OPERATING REVENUES: 12,000 20,000 66.67% . ' h 'T fi',, •.
NON-OPERATING EXPENSES: 39,000 60,000 53.85% x� f ::g_
. , ---
NET INCOME(LOSS) $(67,409) $(88,471) -31.25% n, ,c.;.., . ,
•' ,• .4,,,,,,--,...-.4
0 - »',/,.,,,,,,,,- , -. .w '...
Construction: 130,000 - -/° ,. •-,...7.7r ,
PERSONNEL: ..
Number of FTE positions 2.29 2.17 ��
180
PROGRAM 48410-LIFT STATIONS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Current Services $ 285,954 $ 286,800 $ 285,400 -0.49%
417 Permits - - -.
370 Interest Earnings 23,603 12,000 20,000 66.67%
TOTAL 309,557 298,800 305,400
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 75,942 $ 97,688 $ 100,709 3.09%
501 Overtime-Regular Employees 2,052 2,940 2,940
503 Part-Time Employees 4,034 8,100 8,100
524 SL/Converted-LTD 501 731 755 3.28%
525 P.E.R.A. Contribution 3,638 5,213 5,369 2.99%
526 F.I.C.A. Contribution 5,208 8,372 8,605 2.78%
527 Cafeteria Benefit Plan 7,961 10,116 12,506 23.63%
530 Other Benefits 600 - -
531 Workers' Compensation Insurance 2,544 2,204 2,248 2.00%
535 Paid Leave Accrual 1,071 1,071 1,106 3.27%
TOTAL 103,550 136,435 142,338 4.33%
Materials,Supplies and Services
540 Office Supplies 500 1,200 1,200
541 Uniforms/Clothing 500 510 600 17.65%
542 General Supplies 400 420 420
543 Equipment&Vehicle Parts 4,986 6,800 6,800
544 Structural Supplies 500 1,000 1,000
549 Motor Fuels&Lubricants 500 2,300 2,300
560 Postage - 1,800 -
563 Maint& Repair-Equipment/Vehicles 8,622 19,000 19,000
180a
I I I I I I I I I I I I I I I I I I I
PROGRAM 48410-LIFT STATIONS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
565 Maint& Repair- Structures 500 500 500
567 Maint&Repair-Other Improvements 2,000 6,000 6,100 1.67%
580 Audit 2,840 2,840 2,900 2.11%
581 Advertising and Publishing 50 120 120
582 Expert& Professional Services 5,000 19,600 19,600
583 Other Contractual Services - - -
584 Telephone- Local 1,004 1,600 1,600
587 Radio Contract 200 240 240
588 Legal 300 600 600
602 Heating Fuel - Gas 323 500 510 2.00%
604 Electricity 12,644 14,500 14,500
622 Administrative Fee 95,075 95,075 91,051 -4.23%
623 Garage- Labor&Burden 1,000 3,000 1,060 -64.67%
630 Training 150 - -
633 Dues and Memberships - - -
636 Conferences 250 600 612 2.00%
651 Fleet Liability 689 689 -
652 General Liability 10,000 10,000 20,000 100.00%
653 Property Insurance 1,880 1,880 820 -56.38%
TOTAL 149,913 190,774 191,533 0.40%
NON OPERATING
680 Depreciation 60,000 39,000 60,000 53.85%
PROGRAM TOTAL $ 313,462 $ 366,209 $ 393,871 7.55%
NET INCOME (LOSS) (3,905) (67,409) (88,471)
180b
PROGRAM 48410-LIFT STATIONS
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
CAPITAL OUTLAY- MEMO
790 Other Equipment $ - $ - $ -
CONSTRUCTION-MEMO
Lift Station Reconstruction#6 - 130,000 -
180c
I I I I I I I I I I I I I I 1 I I I I
1 I I I I I I I I I I I I I I I I I I
SEWER UTILITY FUND 707
PROGRAM: Collection&Disposal
PROGRAM SUMMARY
The Life Stations program of the Sewer Utility Fund provides maintenance to the City's sewer system which is comprised of sewers, manholes, and lift stations so
that sewage may be transported to the Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Mechanically clean 50%of sanitary sewer lines in the City.
2. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
3. Verify accuracy and implement new utility mapping system.
FY 2000 FY 2001 ''rs >
Original Approved Percent A, w. r,: . ,,
Budget Budget Change `- 41.4—`- 1- ,. -s ',14,41,44,,'
OPERATING REVENUES: -$1,157,200 $1,153,600 -0.03% �' --- ie
OPERATING EXPENSES: 1 I ' *
Salaries/Wages/Benefits $99,744 $103,417 3.68% - k- 4 1 a1 t. . i� `
'I ,mak
Materials, Supplies& Services 1,070,516 1,120,184 4.64% .,.,4r....1 \\ ""
„:6,..--$.,-- 4
-
:F'
Operating Income(Loss) (13,060) (70,001) -435.99% ` F _ � '�.*
NON-OPERATING REVENUES: 48,000 80,000 66.67% :, 4 %
1
NON-OPERATING EXPENSES: 26,000 40,000 53.85% ,... .. -- j {
NET INCOME(LOSS) $8,940 $(30,001) -335.58% - ,kms„ .. .,N-i' +_ :.
n t'S6� �' � k
Construction: 165,000 195,000 18.18% � � �' ��
a
.. " yA . i. fid. ,...GS , 1... ' i
PERSONNEL: , ;u ° t, . ..k-4 . u
.�' Y EP. -.....
Number of FTE positions 1.53 1.47
181
PROGRAM 48420-COLLECTION&DISPOSAL
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUES
400 Current Services $ 1,143,816 $ 1,147,200 $ 1,141,600 -0.49%
417 Permits 13,629 10,000 12,000 20.00%
370 Interest Earnings 94,413 48,000 80,000 66.67%
1,251,858 1,205,200 1,233,600 2.36%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 47,425 $ 67,421 $ 69,152 2.57%
501 Overtime-Regular Employees 1,517 1,960 2,000 2.04%
503 Part-Time Employees 6,723 10,400 10,400
524 SL/Converted-LTD 100 505 519 2.77%
525 P.E.R.A. Contribution 2,309 3,594 3,684 2.50%
526 F.I.C.A. Contribution 3,775 6,143 6,276 2.17%
527 Cafeteria Benefit Plan 4,320 7,096 8,741 23.18%
530 Other Benefits - - -
531 Workers' Compensation Insurance 1,800 1,884 1,884
535 Paid Leave Accrual 741 741 761 2.70%
TOTAL 68,711 99,744 103,417 3.68%
Materials, Supplies and Services
540 Office Supplies 800 800 800
541 Uniforms/Clothing 400 400 400
542 General Supplies 876 280 280
543 Equipment&Vehicle Parts 7,848 2,200 4,000 81.82%
544 Structural Supplies - - -
549 Motor Fuels& Lubricants 2,455 1,200 2,224 85.33%
560 Postage 1,934 1,200 3,060 155.00%
563 Maint& Repair-Equipment/Vehicles 1,911 5,600 5,600
181a
I I I I I I I I I I I I I I I I I 1
I 1 I I I I I I 1 I I I I I I I I I I
PROGRAM 48420- COLLECTION& DISPOSAL
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
565 Maint& Repair- Structures - - -
567 Maint& Repair-Other Improvements 10,000 15,000 15,000
580 Audit 1,895 1,895 1,935 2.11%
581 Advertising, Publication,Printing 368 80 200 150.00%
582 Expert& Professional Services 6,000 7,400 7,400
583 Other Contractual Services 50,000 92,000 93,840 2.00%
584 Telephone - Local - 400 400
587 Radio Contract - 160 250 56.25%
588 Legal 200 400 400
602 Heating Fuel- Gas - - -
618 MWCC Charges 728,810 875,000 892,500 2.00%
622 Administrative Fee 63,385 63,385 83,965 32.47%
623 Garage- Labor&Burden 3,189 2,000 4,040 102.00%
630 Training - 400
633 Dues and Memberships 600 - 200
636 Conferences 600 400 400
651 Fleet Liability 516 516 890 72.48%
652 General Liability 200 200 2,000 900.00%
653 Property Insurance - - -
TOTAL 881,987 1,070,516 1,120,184 4.64%
NON OPERATING
680 Depreciation 40,000 26,000 40,000 53.85%
PROGRAM TOTAL $ 990,697 $ 1,196,260 $ 1,263,601 5.63%
261,161 8,940 (30,001)
181b
PROGRAM 48420-COLLECTION& DISPOSAL
REVENUE AND EXPENSE DETAIL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
CAPITAL OUTLAY-MEMO
790 Other Equipment $ 100,000 $ 100,000 $ -
CONSTRUCTION-MEMO
3rd St.No. - 11th thru 14th Ave. 4,738 70,000 -
Lake Street Bridge Replacement - 20,000 20,000
Co. Rd. 3 8,122 - -
Farmdale Road - - 100,000
Residential Utility Improvements 11,961 75,000 75,000
24,821 165,000 195,000
181c
I I I I I I I I I I I I I I I 1 I I I
1 I I I I 1 1 1 I a I 1 1 I i I I I I
CITY OF HOPKINS-2001 BUDGET
REFUSE BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 568,078 $ 559,322 $ 558,000 $ 560,100 0.38% Refuse rates remain the same
County Grant 30,220 29,602 31,000 30,000 -3.23%
Interest Earnings 30,569 39,545 30,000 34,000 13.33%
Miscellaneous - 4,350 - -
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 141,272 137,684 150,893 171,231 13.48% Three and three-quarter full time employees
Fringe Benefits 36,982 36,420 42,891 49,049 14.36%
Materials, Supplies and Services
Professional&Technical Services 95,399 94,733 101,250 101,340 0.09% Recycling service,audit and other consulting.
Utilities and Maintenance 31,468 34,102 29,025 29,497 1.63% Vehicle&equip.maint.,heat and electricity.
Operations 144,080 145,217 180,225 180,765 0.30% Disposal costs,postage,adver.,training,and misc.
City Support Services 89,530 99,486 93,470 107,802 15.33% Administrative fee and insurance.
Supplies and Materials 33,051 30,751 35,675 36,175 1.40% Supplies,uniforms,parts,fuel,small equip.
Total Operating Expenses 571,782 578,393 633,429 675,859 6.70%
Non-operating expenses 48,179 48,000 36,900 48,000 30.08% Depreciation
Total Expenses 619,961 626,393 670,329 723,859 7.99%
Net Income(Loss) 8,906 6,425 (51,329) (99,759) 94.35%
The Refuse department is made up of five programs. They are
Bulk Collection, Yard Waste,Recycle,Brush Service and Refuse.
Additionally,there are capital purchases of$19,500.
7
182
REFUSE UTILITY FUND 717
PROGRAM: Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item pickup for larger items which are scheduled on a call-in basis on Thursdays
throughout the year. Free bulk item drop off service is provided twice per year(spring&fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $6,000 $8,200 36.67%
OPERATING EXPENSES:
Salaries/Wages/Benefits $18,378 $20,247 10.17%
Materials, Supplies & Services 35,093 34,413 -1.94%
•®r
-
Operating Income (Loss) (47,471) (46,460) -2.13%
r.
NON-OPERATING REVENUES: - - -%
HOPKINS
NON-OPERATING EXPENSES: - - -% RECYCLING
NET LOSS $(47,471) $(46,460) -2.13% 939.1382
Construction: - - -%
PERSONNEL:
Number of FTE positions 0.28 0.28
183
1 1 I I I I I I I I I I I I I I I I I
PROGRAM 48910 BULK COLLECTION FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for Services $ 9,120 $ 9,666 $ 8,486 $ 8,599 $ 6,000 $ 8,200 36.67%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 4,732 $ 6,044 $ 5,262 $ 7,152 $ 11,213 11,840 5.59%
501 Overtime-Regular Employees 2,068 3,156 3,080 3,002 2,800 3,500 25.00%
503 Part-Time Employees 282 133 - 139 600 600
524 SL Converted/LTD - - - - 88 93 5.68%
525 P.E.R.A. Contribution 304 471 438 523 726 795 9.50%
526 F.I.C.A. Contribution 535 700 645 780 1,125 1,227 9.07%
527 Cafeteria Benefit Plan 338 376 433 888 1,297 1,655 27.60%
531 Workers' Compensation Insurance (132) 307 140 328 400 400
535 Paid Leave Accrual - - 552 129 129 137 6.20%
TOTAL 8,127 11,187 10,550 12,940 18,378 20,247 10.17%
Materials,Supplies and Services
540 Office Supplies - - - 50 100 100
541 Uniforms/Clothing - - - 50 50 50
542 General Supplies - - 266 150 150 150
560 Postage - - - - 190 190
580 Audit - - - 425 425 450 5.88%
581 Advertising and Publication - - - 214 400 400
583 Other Contractual Services - 129 117 116 - -
584 Telephone- Local - - - - 100 100
605 Disposal Charges 20,687 20,897 18,720 17,640 22,000 22,000
622 Administrative Fee - - - 8,290 8,290 7,643 -7.80%
651 Fleet Liability - - 569 258 258 200 -22.48%
652 General Liability - - 2,916 3,130 3,130 3,130
TOTAL 20,687 21,026 22,588 30,323 35,093 34,413 -1.94%
PROGRAM TOTAL $ 28,814 $ 32,213 $ 33,138 $ 43,263 $ 53,471 $ 54,660 2.22%
NET INCOME(LOSS) (19,694) (22,547) (24,652) (34,665) (47,471) (46,460) -2.13%
183a
REFUSE UTILITY FUND 717
PROGRAM: Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund provides yard waste and leaf collection weekly mid-April through November with a rear load
k or 1 ton truck.
refuse truc
MAJOR OBJECTIVES TO BE ACCOIV> 'LISAF,D IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change r2"
OPERATING REVENUES: $2,300 $2,300 -% r.rfr'.,-.i;1',.i,‘'a''-.,,a'l'e„.a'/'.a"'l,:,''.,,:f'-,,'-,'-4,'.',.-'‘':-.'"::''-.,1,.:t'.'ai.'".,„.-`,„'-i',4,p.'f',-."',a.."',r:.,4-:''_,c-.,-1'-':
a -..
r<e. , f.� lr _2
OPERATING EXPENSES: l! a,. .ftiA ' ,.'.:..--•.1,
,.'‘,_`e-rI',4.*,.--*-
".1,,'v-,.4,,":,.',.,f-r:.i-,—''t.i7'--.:.'ti`'..'•,,-,;4t,„-t2'$,,:T't,',^:,;at-„.-,,4,4:*:',',v'1.'7*-'7-4-'1c:-'.”;.t.;1":'..4-.4'1'-'4'...4''a',,',1'Z-45.:.,*T.r41.,f9,:z-,4,.*i2:,t,a;'_r'‘i.::'”,x°,,,';:,-.:'',,,7.'44••';\,'i''i;'.,'i.E'1!-:-1,*,::,4.4,,.:Q,,:`:•'-,-::,1::,I:g41,.*aV:4,,4..:..'.-7.i.1vt,i4V.;.;p.,r,--.-A:,;t:4,,,;,1f,,-*.,',a"
:'':j,:'',Y,,1k:,y',1„r,'i-,o,=.,'4,,--,T..-.-
41'.-.<,.zo,1.'2'-',.4't,‘,--',,'',','.,.AY''..;-,
i;-I,44.:',,',--i;,.,,,4,.',,a-,4.'''.''*5.,.$,r.,,*.,4,''''','-i0,tt'1-''k'',-_'*,r-,:',,',f.,,.
Salaries/Wages/Benefits $30 972 $37 527 21.16% I(E ,, ,< %. „, ' lt 5 f -''',-.t '1 )
F
'—:',4-.-''''-'':',,''',,,,"1,'-p'-',.'',.,,
-:,.''—:-''-:-':,;':,-'l'''tot'4
Materials, Supplies& Services 42,203 38,216 -9.45% .
Operating Income(Loss) (70,875) (73,443) 3.62% ,_
, 'V :A `
NON-OPERATING REVENUES: - - -% , „ , , r
NON-OPERATING EXPENSES: - -% �, ”
.
NET INCOME(LOSS) $(70,875) $(73,443) 3.62% r � ' 4 `
Construction: - - -% -. ,
''
PERSONNEL: °' . ,. . 6
Number of FTE positions 0.50 0.605
184
I I I I I I I 1 I I I I 1 I 1 I 1 I 1
1 I 1 I I I I I I I I I I I I I I I 1
PROGRAM 48915 YARD WASTE/LEAF COLLECT FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for Services $ 4,150 $ 4,051 $ 4,133 $ 1,678 $ 2,300 $ 2,300
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 17,462 $ 21,969 $ 20,692 $ 19,219 $ 18,769 $ 23,503 25.22%
501 Overtime-Regular Employees 694 745 167 - 100 100
503 Part-Time Employees 5,906 3,839 4,369 3,219 5,500 5,500
524 SL Converted/LTD - - - - 148 185 25.00%
525 P.E.R.A. Contribution 782 1,184 1,080 993 977 1,223 25.18%
526 F.I.C.A. Contribution 1,804 2,042 1,802 1,677 1,876 2,241 19.46%
527 Cafeteria Benefit Plan 931 1,354 854 1,913 2,315 3,504 51.36%
531 Workers' Compensation Insurance (253) 1,088 93 752 1,070 1,000 -6.54%
535 Paid Leave Accrual - - 1,375 217 217 271 24.88%
TOTAL 27,326 32,221 30,432 27,990 30,972 37,527 21.16%
Materials,Supplies and Services
540 Office Supplies - - 28 100 250 250
541 Uniforms/Clothing - - - 75 75 75
542 General Supplies 1,136 202 - 800 1,225 1,225
543 Equipment& Vehicle Parts 471 2,389 4,171 2,000 2,250 2,250
549 Motor Fuels&Lubricants 1,047 1,162 906 1,250 1,500 1,500
560 Postage 107 197 189 292 390 390
563 Maint. & Repair- Equip./Vehicle 1,106 421 1,791 700 925 925
580 Audit - - - 510 510 525 2.94%
581 Advertising and Publication 161 141 - 538 500 500
582 Expert&Professional Services - - 26 - - - -
584 Telephone- Local - - - - 150 150
605 Disposal Charges 615 9,575 7,314 7,068 11,000 11,000
611 Equipment Rental 58 - - 1,000 5,000 5,000
622 Administrative Fee - - - 12,440 12,440 8,444 -32.12%
623 Garage- Labor& Burden 1,296 2,400 6,220 3,943 2,600 2,652 2.00%
651 Fleet Liability - - 569 200 258 200 -22.48%
184a
PROGRAM 48915 YARD WASTE/LEAF COLLECT FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
652 General Liability - - 2,916 3,000 3,130 3,130
TOTAL 5,997 16,487 24,130 33,915 42,203 38,216 -9.45%
PROGRAM TOTAL $ 33,323 $ 48,708 $ 54,562 $ 61,905 $ 73,175 $ 75,743 3.51%
NET INCOME(LOSS) (29,173) (44,657) (50,429) (60,227) (70,875) (73,443) 3.62%
184b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
REFUSE UTILITY FUND 717
PROGRAM: Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling coordination for contract collection(3,318 units) in City service area and administration in
remaining areas of the City. Recycling materials are collected at the curb from 3-bag containers by a contracted hauler.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Collaborate with Golden Valley, Plymouth, Minnetonka and the West Hennepin Recycling Commission to update the Recyclopedia publication for
distribution to residents in 2002.
2. Work with Recycling Association of Minnesota to develop a"recycling suitcase"that would be available for schools(K-12)to supplement their
environmental education curriculums.
3. Continue to promote waste abatement through public awareness campaigns and educational presentations.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change • _____
OPERATING REVENUES: $81,400 $81,300 -0.99% & ,� ,
a r ague ;x
OPERATING EXPENSES: \r� i,""r¢
Salaries/Wages/Benefits $22,795 $24 650 8.14% x 1r *'" ` ..- `' §
g k: 3 @� ''est ' r
1P
Materials, Supplies& Services 114,115 118,581 3.91% `ors
� '� . `
Fgk 4 ' -Jit,
° .67‘",
. ���1. �i yi� �'�a s y�.. ���',` �'. ✓ 4� •11:'
esM��"
Operating Income(Loss) (55,510) (61,931) 11.57/0 , �, s ' } "�
NON-OPERATING REVENUES: 31,000 30,000 -3.23% , , i. 411,
. ., ., ' 4,.4' A '...-r-r - 4.,
NON-OPERATING EXPENSES: - - -% ,.t.., ,,. y K�, ",..•,.. ..- ,;#,,,i 7
'R�i. ', R " .1 p �1 a - f4 P4'
NET INCOME (LOSS) $(24,510) $(31,931) 30.28% F q, �x : t• .;,4'-' .- \ fyip _!�� : z, •
Construction: - - -%
PERSONNEL:
Number of FTE positions 0.40 0.45
I
185
PROGRAM 48920 RECYCLE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
Charges for Services $ 88,346 $ 81,281 $ 81,335 $ 81,603 $ 81,400 $ 81,300 -0.12%
County Grant 30,952 _ 30,773 30,220 29,602 31,000 30,000 -3.23%
TOTAL 119,298 112,054 111,555 111,205 112,400 111,300 -0.98%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees 14,625 $ 15,265 $ 14,890 $ 14,200 $ 16,878 $ 18,808 11.44%
501 Overtime-Regular Employees 193 204 - - 500 500
524 SL Converted/LTD - - - - 133 148 11.28%
525 P.E.R.A. Contribution 656 786 792 751 900 1,000 11.11%
526 F.I.C.A. Contribution 1,115 1,152 . 1,162 1,093 1,338 1,487 11.14%
527 Cafeteria Benefit Plan 782 872 1,077 1,101 1,851 2,387 28.96%
531 Workers' Compensation Insurance 8 62 40 60 1,000 103 -89.70%
535 Paid Leave Accrual - - 806 195 195 217 11.28%
TOTAL 17,379 18,341 18,767 17,399 22,795 24,650 8.14%
Materials, Supplies and Services
540 Office Supplies - - 28 20 100 100
542 General Supplies 73 530 730 1,359 2,500 2,500
560 Postage 819 49 1,176 100 300 300
580 Audit - - - 425 425 435 2.35%
581 Advertising and Publicatons 775 393 2,558 3,753 1,000 1,000
583 Other Contractual Services 81,621 81,502 83,658 87,416 92,400 92,400
584 Telephone- Local - - - 12 100 100
605 Disposal Charges 5,292 5,292 5,167 5,500 6,300 6,300
622 Administrative Fee - - - 8,290 8,290 9,546 15.15%
630 Training 1,007 539 534 500 500 500
633 Dues and Memberships - 276 125 300 300 300
635 Travel/Mileage - 414 128 300 700 700
636 Conference Fees - 560 115 500 700 700
637 Meals and Lodging - 394 - 400 500 500
639 Subscription and Publications 224 - 153 - - -
I 85a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 48920 RECYCLE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
651 Fleet Liability - - - 190 - 200
652 General Liability - - 1,730 2,500 - 3,000
TOTAL 89,811 89,949 96,102 111,565 114,115 118,581 3.91%
PROGRAM TOTAL $ 107,190 $ 108,290 $ 114,869 $ 128,964 $ 136,910 $ 143,231 4.62%
NET INCOME (LOSS) 12,108 3,764 (3,314) (17,759) (24,510) (31,931) 30.28%
185b
REFUSE UTILITY FUND 717
PROGRAM: Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund provides the collection of brush weekly on a call-in basis on Fridays throughout the year. Free yard
waste/brush drop off is offered two timers per week from mid-May through September.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
iiiiiiimpumais
coppimmon
Original Approved Percent , �Y
Budget Budget ChangeMir
C"3
OPERATING REVENUES: $2,300 $2,300 -%
8
Drop-Off ♦ m- �` g
OPERATING EXPENSES: Center 3 ;k i
Salaries/Wages/Benefits $46,108 $35,415 -23.19% -. .4 ? ) ;t ''' .. {'
X1 9 'I`ONt..A `.,
Materials, Supplies& Services 43,118 31,393 -27.19%
Operating Income(Loss) (86,926) (64,508) -25.79% 1
NON-OPERATING REVENUES: - - -%
NON-OPERATING EXPENSES: - - -% ^ `
NET INCOME(LOSS) $(86,926) $(64,508) -25.79% � ` , -;
..
Construction: - - -% . '-
PERSONNEL: u II
I
Number of FTE positions 0.82 0.56
186
I I I I I I 1 1 I I I I 1 I I 1 1 1 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 48925 BRUSH SERVICE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
400 Charges for Services $ 4,150 $ 4,051 $ 4,133 $ 1,678 $ 2,300 $ 2,300
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 19,565 $ 21,164 $ 14,231 $ 17,198 $ 30,918 $ 22,495 -27.24%
501 Overtime-Regular Employees 1,641 2,484 330 1,000 2,000 2,000
503 Part-Time Employees 2,541 2,407 1,710 1,301 3,300 3,300
524 SL Converted/LTD - - - - 243 177 -27.16%
525 P.E.R.A. Contribution 912 1,222 762 886 1,705 1,269 -25.57%
526 F.I.C.A. Contribution 1,759 1,987 1,253 1,394 2,789 2,140 -23.27%
527 Cafeteria Benefit Plan 1,669 1,913 1,060 1,510 3,796 3,269 -13.88%
531 Workers' Compensation Insurance (147) 727 395 492 1,000 505 -49.50%
535 Paid Leave Accrual - - 2,058 357 357 260 -27.17%
TOTAL 27,940 31,904 21,799 24,138 46,108 35,415 -23.19%
Materials, Supplies and Services
540 Office Supplies - - - - 250 250
541 Uniforms/Clothing - - - - 125 125
542 General Supplies 41 35 474 500 800 800
543 Equipment&Vehicle Parts 293 204 90 330 1,600 1,600
546 Medical supplies - - - - 100 100
549 Motor Fuels&Lubricants 899 657 442 876 900 900
560 Postage - - - - 285 285
563 Maint. & Repair-EquipNehicles 205 364 235 350 500 500
580 Audit - - - 690 690 710 2.90%
581 Advertising and Publications 97 - - 100 500 500
583 Other Contractual Services 7,395 8,470 3,867 3,927 6,000 6,000
584 Telephone- Local - - - - 250 250
605 Disposal Charges 4,649 - - - 3,500 3,500
622 Administrative Fee - - - 20,730 20,730 9,043 -56.38%
623 Garage- Labor&Burden 544 688 1,280 2,126 3,000 3,000
630 Training - 159 - 100 500 500
186a
PROGRAM 48925 BRUSH SERVICE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
651 Fleet Liability - - 570 258 258 200 -22.48%
652 General Liability - - 2,916 3,130 3,130 3,130
TOTAL 14,123 10,577 9,874 33,117 43,118 31,393 -27.19%
PROGRAM TOTAL $ 42,063 $ 42,481 $ 31,673 $ 57,255 $ 89,226 $ 66,808 -25.12%
NET INCOME (LOSS) (37,913) (38,430) (27,540) (55,578) (86,926) (64,508) -25.79%
186b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
REFUSE UTILITY FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection. Refuse is collected in roll-out containers with fully automated trucks from
four routes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
s
OPERATING REVENUES: $466,000 $466,000 -% , ,ant- y ----
-.tem,
OPERATING EXPENSES: �. ,,
Salaries/Wages/Benefits $75,531 $102,441 35.63% . ' ¢" t
Materials, Supplies & Services 205,116 232,976 13.58% ""s I
Operating Income(Loss) 185,353 130,583 -29.55% ' : Vii `` , F.k
NON-OPERATING REVENUES: 30,000 34,000 13.33% -i ' '1 '� ''' ` 1 ''. "[r`�`��(
H t ,
NON-OPERATING EXPENSES: 36,900 48,000 30.08% e _ f
' r air
1111 ip,
'NET INCOME(LOSS) $178,453 $116,583 -34.67% - 8 rj ,�
Construction: - - -% - / l l ;
i Allir t \ ! . . Orr-_ .
PERSONNEL: . . .
a a e
Number of FTE positions 1.27 1.69
187
PROGRAM 48930 DISPOSAL FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
Charges for Services $ 390,544 $ 477,750 $ 469,991 $ 465,765 $ 466,000 $ 466,000
Interest Earned 28,151 39,034 30,569 39,545 30,000 34,000 13.33%
Miscellaneous 100 - - 4,350 - -
TOTAL 418,795 516,784 500,560 509,660 496,000 500,000 0.81%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 66,703 $ 72,602 $ 67,413 $ 64,834 $ 51,515 $ 72,285 40.32%
501 Overtime-Regular Employees 5,053 1,876 2,040 1,598 3,500 3,500
503 Part-Time Employees 9,288 6,934 7,088 4,822 3,300 3,300
524 SL Converted/LTD 378 323 294 235 406 569 40.15%
525 P.E.R.A. Contribution 3,425 4,089 4,078 3,622 2,850 3,926 37.75%
526 F.I.C.A. Contribution 6,024 5,998 5,882 5,333 4,490 6,090 35.63%
527 Hospitalization-Life Insurance 5,921 7,045 6,636 7,562 5,876 8,877 51.07%
531 Workers' Compensation Insurance 689 3,132 1,881 3,036 3,000 3,060 2.00%
535 Paid Leave Accrual - (496) 1,394 594 594 834 40.40%
TOTAL 97,481 101,503 96,706 91,636 75,531 102,441 35.63%
Materials,Supplies and Services
540 Office Supplies 1,755 1,420 775 1,053 400 800 100.00%
541 Uniforms/Clothing 211 178 225 200 200 200
542 General Supplies 369 790 947 600 600 600
543 Equipment&Vehicle Parts 14,073 14,718 16,522 1`,000 15,000 15,000
545 Container Parts 1,012 814 2,299 1,000 2,500 2,500
549 Motor Fuels& Lubricants 5,040 4,670 5,148 5,338 5,000 5,100 2.00%
560 Postage 1,727 1,575 1,722 1,413 760 1,300 71.05%
563 Maint&Repair-Equipment/Vehicles 1,954 3,497 1,202 4,583 5,000 5,100 2.00%
568 Printing - 302 63 - - - -
580 Audit 1,700 1,700 1,700 800 800 820 2.50%
581 Advertising and Publications 3,022 1,271 - 974 1,500 1,500
583 Other Contractual Services 232 1,120 6,031 424 - - -
584 Telephone- Local 667 764 - - 400 400
187a
I 1 1 I I I I I I I I I I I I I I {
I I I I I I I I I I I I I I I I I I I
PROGRAM 48930 DISPOSAL FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
605 Disposal Charges 109,636 109,298 105,802 104,276 123,000 123,000
622 Administrative Fee 64,800 72,000 77,020 33,170 33,170 55,466 67.22%
623 Garage-Labor&Burden 15,912 22,256 20,740 22,389 16,000 16,320 2.00%
630 Training - 196 61 - - - -
639 Subscriptions and Publications - - 3 - 100 100
644 Taxes & Licenses 200 241 250 250 300 300
651 Fleet Liability Insurance 790 1,079 - 1,400 - 1,470 -
652 General Liability, Fire, Etc. 6,930 8,236 324 2,500 386 3,000 677.20%
TOTAL 230,030 246,125 240,834 195,369 205,116 232,976 13.58%
PROGRAM TOTAL $ 327,511 $ 347,628 $ 337,540 $ 287,005 $ 280,647 $ 335,417 19.52%
OPERATING INCOME (LOSS) 91,284 169,156 163,020 222,655 215,353 164,583 -23.58%
PROGRAM 48940 NON-OPERATING FUND 717
EXPENSE
680 Depreciation $ 38,398 $ 32,952 $ 48,179 $ 48,000 $ 36,900 $ 48,000 30.08%
NET INCOME(LOSS) 52,886 136,204 114,841 174,655 178,453 116,583 -34.67%
REFUSE FUND INCOME (LOSS) $ (21,786) $ 34,334 $ 8,906 $ 6,425 $ (51,329) $ (99,759) 94.35%
PROGRAM 48950 CAPITAL OUTLAY- MEMO FUND 717
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Capital Outlay-Memo
740 Motor Vehicles $ - $ - $ 152,889 $ - $ - $ -
760 Computers - - 16,610 1,482 - -
790 Other Equipment - 10,613 489 30,000 46,000 19,500 -57.61%
TOTAL $ - $ 10,613 $ 169,988 $ 31,482 $ 46,000 $ 19,500 -57.61%
Transfers
930 Transfer to PIR Fund $ - $ 7,788 $ - $ - $ - $ - -
187b
CITY OF HOPKINS-2001 BUDGET
STORM SEWER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 639,103 $ 669,237 $ 661,550 $ 669,000 1.13% Storm Sewer rates remain the same
Interest Earnings 38,020 38,273 40,000 22,000 -45.00% Decrease in cash available for investment.
Miscellaneous/Transfer In 4,200 - - -
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages 19,015 22,459 41,162 29,395 -28.59% three-quarter full time employee
Fringe Benefits 8,067 4,996 9,676 7,626 -21.19%
Materials, Supplies and Services
Professional&Technical Services 13,311 18,813 44,780 21,100 -52.88% Storm Sewer consulting&audit.
Utilities and Maintenance 422 10,958 60,770 31,000 -48.99% Vehicle&equip.maint.,street sweeping,etc...
Operations - 2,387 40,000 20,000 -50.00% Storm Sewer projects
City Support Services 39,623 61,302 60,704 69,253 14.08% Administrative fee and insurance.
Supplies and Materials 1,755 2,705 10,500 8,000 -23.81% Supplies,parts,sand,small equip.
Total Operating Expenses 82,193 123,620 267,592 186,374 -30.35%
Non-operating expenses 280,473 301,813 270,780 381,310 40.82% Depreciation and bond interest expense
Total Expenses 362,666 425,433 538,372 567,684 5.44%
Net Income(Loss) 318,657 282,077 163,178 123,316 -24.43%
The Storm Sewer department reconstructs storm sewers and provides
ponding for drainage throughout the city.
188
I i I I i I I I I I I I I I I I 1 1 I
I I I I I I I I I I I l I I 1 I I I I
STORM SEWER FUND 740
PROGRAM: Concrete Alleys
PROGRAM SUMMARY
The Concrete Alleys program of the Storm Sewer Fund reconstructs and replaces alleys as needed when doing storm sewer work.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue alley improvements as per CIP.
FY 2000 FY 2001 .... ‘1 "'"4::,:.0", , e'-.
Original Approved Percent �; a, ,�� ^, — ,:-
Budget Budget Change ` .-...,N °' 0.5,1 f.�c
OPERATING REVENUES: $- $- 1- 1 '" z,;k °f "' r '
OPERATING EXPENSES: r �$-. 1 7.x '
rrt
Salaries/Wages/Benefits $- $- -% , ', !'.
Materials, Supplies& Services 60,386 30,400 -49.66% .. z _ S
Operating Income(Loss) (69,386) (30,400) 49.66%
NON-OPERATING REVENUES: - - -% _
NON-OPERATING EXPENSES: - - -/° 401111111111004681**
NET INCOME (LOSS) $(68,386) $(30,400) -49.66%
Construction: 14,000 12,000 -14.29%
PERSONNEL:
Number of FTE positions 0.11 -
189
STORM SEWER FUND 740
PROGRAM: Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to assure adequate run-off. Creeks and ditches must
be monitored to assure proper run-off and weed and pollution control. This work is done with men and equipment from the Water & Sewer and Street &
Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance..
2. Continue reviewing overall city storm water drainage system with reflection to watershed districts..
FY 2000 FY 2001 fi •..--,,x6,..,-- ;,.,-, ,, ' ''„ ,:lop,
191
i
Original Approved Percent '".,sem= �' ` ,., ,i{, t,
� E.
Budget Budget Change -Z ti , -
OPERATING REVENUES: $661,550 $669,000 -1.11% `' :_
OPERATING EXPENSES: 1::-;t7:7;771,4-P3-1 - "�"� lle '.� s,
st,
Salaries/Wages/Benefits $50,838 $37,021 -27.18% ...yg . -,� -;
N., ''''.-A-1. i "''n k i
Materials, Supplies& Services 156,368 130,132 -16.78% 4 " �
Operating Income(Loss) —501,847 9.47%
NON-OPERATING REVENUES: 40,000 22,000 -45.00% 4 °
:,::3, '''-'?. Airt#- tr-A-4,,,
t t-,-, , ..1._ ,, _
NON-OPERATING EXPENSES: 270,780 381,310 40.82% 17:: a "
NET INCOME(LOSS) $223,564 $142,537 -36.24% -'''';'•'.!--;,2.: t �. ,"
Construction 535,000 475,000 -11.21% ,X
PERSONNEL: Y ,
Number of FTE positions 1.07 .62
190
I 1 I I 1 I I I I I I I I I I I I I I
I I I I I I I I I I I 1 I I I I I I
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
PROGRAM 48610 MAINTENANCE
REVENUES
400 Storm Sewer Charges 463,714 525,054 639,103 669,237 656,550 669,000 1.90%
409 Penalties 6,224 8,368 - - 5,000 - -
370 Interest Earnings - 12,424 38,020 38,273 40,000 22,000 -45.00%
417 Miscellaneous - 21,200 4,200 - - - -
TOTAL REVENUES 469,938 567,046 681,323 707,510 701,550 691,000 -1.50%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 19,450 $ 16,637 $ 18,003 $ 21,000 $ 36,662 $ 27,395 -25.28%
501 Overtime-Regular Employees 969 314 326 211 500 500
503 Part-Time Employees 1,421 338 608 1,248 4,000 1,500 -62.50%
524 SL Converted/LTD - - - - 289 216 -25.26%
525 P.E.R.A. Contribution 904 762 970 1,099 1,925 1,445 -24.94%
526 F.I.C.A. Contribution 1,593 1,335 1,418 1,613 2,861 2,263 -20.90%
527 Cafeteria Benefit Plan 1,242 1,130 1,000 1,465 4,028 3,180 -21.05%
531 Workers' Compensation Insurance 153 265 161 396 150 206 37.33%
535 Paid Leave Accrual - - 4,489 423 423 316 -25.30%
TOTAL 25,732 20,781 26,975 27,455 50,838 37,021 -27.18%
Materials, Supplies and Services
540 Office Supplies 19 - 100 1,000 1,000
542 General Supplies 1,330 10 99 372 1,500 1,000 -33.33%
545 Parts and Supplies 629 356 513 1,111 4,000 2,000 -50.00%
547 Street Maint. Material 486 - 156 - 2,000 2,000
556 Sand/Gravel 1,519 2,007 987 1,123 2,000 2,000
563 Maint&Repair-Equipment/Vehicles - - - - 1,000 1,000
567 Maint&Repair-Other Improvements 5,404 32,370 - 1,188 30,000 20,000 -33.33%
570 Maintenance- Street sweeping 9,770 9,770 - -100.00%
580 Audit - - - 1,134 1,030 1,100 6.80%
190a
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
PROGRAM 48610 MAINTENANCE
Materials,Supplies and Services,(cont.)
582 Expert&Professional Services - 463 - 17,679 43,750 20,000 -54.29%
588 Legal - - - 200 - -
622 Administrative Fees - - - 58,347 58,347 66,853 14.58%
652 General Liability - - 1,695 2,471 1,971 2,000 1.47%
658 Insurance Deductible - - - 2,387 - -
TOTAL 9,387 35,206 3,450 95,881 156,368 118,953 -23.93%
PROGRAM TOTAL $ 35,119 $ 55,987 $ 30,425 $ 123,336 $ 207,206 $ 155,974 -24.73%
DEPT 48620 CONCRETE ALLEYS
EXPENSES
Materials,Supplies and Services
567 Maint. &Repair-Other Improvements $ 10,691 $ 819 $ - $ - $ 20,000 $ 10,000 -50.00%
615 City Project Contracts - - - - 40,000 20,000 -50.00%
652 General Liability - - 399 484 386 400 3.63%
EXPENSE TOTAL $ 10,691 $ 819 $ 399 $ 484 $ 60,386 $ 30,400 -49.66%
DEPT 48630 ADMINISTRATION
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 634 $ - $ - $ - $ - $ -
503 Part-Time Employees - 3,580 78 - - -
524 SL Converted/LTD - - - - - -
525 P.E.R.A. Contribution 28 - - - - -
526 F.I.C.A. Contribution 45 254 26 - - -
527 Cafeteria Benefit Plan - - - - - -
531 Workers Compensation - 26 3 - - -
535 Paid Leave Accrual - - - - - -
TOTAL 707 3,860 107 - - -
190b
I I I I I I I I I 1 I I I I I I 1 I 1
! I I I I I I I I 1 I I I I I ! I I I
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
540 Office Supplies 1,029 717 - - - -
549 Motor Fuels&Lubricants 92 - - - - -
563 Maint& Repair-Equipment/Vehicles 644 472 422 - - -
580 Audit 1,700 1,000 1,000 - - -
582 Expert& Professional Services 7,278 15,597 11,843 - - -
588 Legal Services - - 468 - - -
622 Administrative Fees 30,000 30,000 37,130 - - -
652 General Liability, Fire, Etc. $ 1,455 $ 1,842 $ 399 $ - $ - $
TOTAL 42,198 49,628 51,262 - - -
PROGRAM TOTAL $ 42,905 $ 53,488 $ 51,369 $ - $ - $ -
TOTAL STORM SEWER EXPENSE 88,715 110,294 82,193 123,820 267,592 186,374 -30.35%
OPERATING INCOME 381,223 456,752 599,130 583,690 433,958 504,626 16.28%
DEPT 48640 NON-OPERATING
REVENUES AND EXPENSES
Transfer in - (600,000) - - - -
680 Depreciation 108,614 $ 110,085 $ 138,820 $ 138,820 $ 107,625 $ 140,000 30.08%
690 Operating Transfer - 135,301 - - - -
582 Expert& Professional Services - - 40,815 - - -
588 Legal Services - - 2,088 - - -
820 Bond Interest 155,973 104,570 98,450 162,555 162,555 240,510 47.96%
840 Fiscal Fee 474 300 300 438 600 800 33.33%
TOTAL EXPENSE(REVENUE) $ 265,061 $ (249,744) $ 280,473 $ 301,813 $ 270,780 $ 381,310 40.82%
NET INCOME 116,162 706,496 318,657 281,877 163,178 123,316 -24.43%
190c
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
DEPT 48660 CAPITAL OUTLAY-MEMO
760 Computers $ - $ - $ 10,612 $ 218 $ - $ - -
TOTAL $ - $ - $ 10,612 $ 218 $ - $ -
DEPT 48650 CONSTRUCTION-MEMO
Excelsior Blvd. Phase II Improv. $ - $ - $ - $ - $ - $ 75,000 -
Meadowbrooke Storm Sewer 10,236 - - 1,136 - - -
Thermotech Site- Storm Drainage - - 3,063 300,000 300,000 - -
Street Rehab/Maint. - - - 50,000 50,000 50,000 -
Nine Mile Creek Improvements 5,564 - 6,149 7 - 12,500 -
Alley Reconstr-100 blk. 12/13 ave. S. 8,202 - - - - - -
2nd St No at 16th, 18th& 19th Ave No 105,572 3,187 - - - - -
Alley Reconstruction 14,338 14,877 - - 14,000 14,000 -
6th Ave No Improvements 4,354 883,329 (14,575) - - - -
South Park and Shady Oak Pond - - 46,377 - - - -
Monroe Ave./2nd St.NE - 12,622 75,452 - 125,000 100,000 -
Hilltop Park - - - 1,033 -
Knollwood Pond Maintenance - - - - - 25,000 -
1st St.No., 5th- 17th Ave. reconstr. - 38,773 - - - - -
11th Ave., 5th St. So. To Wendys - 81,651 - - - - -
5th- 8th/9th Ave.No. - 3,742 414,560 29,369 - - -
Westbrookway to Smetana 30,000 -
Miscellaneous Storm Sewer Projects - 65,044 4,427 1,320 - - -
DEPARTMENT TOTAL $ 148,266 $ 1,103,225 $ 535,453 $ 382,865 $ 489,000 $ 306,500 -37.32%
190d
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
PAVILION Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 240,085 $ 237,958 $ 245,900 $ 258,100 4.96% Ice arena rates are up in 2001
Grants - - - -
Interest Earnings 2,999 3,773 3,250 3,700 13.85%
Miscellaneous 11,030 9,033 8,500 10,000 17.65%
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 127,349 122,949 126,419 133,948 5.96% Two and three-quarter full time employees
Fringe Benefits 40,697 33,216 35,562 39,844 12.04%
Materials, Supplies and Services
Professional&Technical Services 1,152 1,079 1,440 1,460 1.39% Audit and other consulting.
Utilities and Maintenance 44,168 37,928 52,705 53,025 0.61% Vehicle&equip.maint.,heat and electricity.
Operations 4,360 2,251 3,730 3,680 -1.34% Postage,advertising,training,and misc.
City Support Services 15,957 16,332 16,003 17,595 9.95% Administrative fee and insurance.
Supplies and Materials 14,179 11,167 16,790 16,590 -1.19% Supplies,uniforms,parts,fuel,small equip.
Total Operating Expenses 247,862 224,922 252,649 266,142 5.34%
Non-operating expenses 57,537 57,000 57,000 57,500 0.88% Depreciation
Total Expenses 305,399 281,922 309,649 323,642 4.52%
Net Income(Loss) (51,285) (31,159) (51,999) (51,842) -0.30%
The Pavilion department is made up of three programs. They are
Ice Arena, Soccer&League and Dry Floor. Additionally,there are
capital purchases of$5,000.
191
PAVILION—ICE ARENA FUND 747
PROGRAM: Ice Rental
PROGRAM SUMMARY
The Ice Rental program of the Pavilion—Ice Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Rent all prime time ice January 1 to March 2 and September 7 to December 31.
2. Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
4. Operate a budget to maximize revenues.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
m m
OPERATING REVENUES: $191,900 $215,300 11.41%
OPERATING EXPENSES: Jr,
Salaries/Wages/Benefits $85,366 $92,612 8.49% 0 ,,•, 11
,, ,
„ „,, ..
Materials, Supplies& Services 67,712 69,367 2.44% / � ,
Operating Income(Loss) 38,822 51,821 33.48% -'
250 3 700 13.850% dh, ah III
, ��
NON-OPERATING REVENUES: 3, ,. ( NM
I Alor . 1. 1
NON-OPERATING EXPENSES: 45,600 46,000 0.88% 400/ i
NET INCOME(LOSS) $(3,528) $9,521 % Ell
PERSONNEL:
Number of FTE positions 2.40 1.50
I
192
I I I I I I I I I I I I I I I I I I I
PROGRAM 48735- ICE RENTAL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
400 Current Services 190,250 184,900 201,600 9.03%
370 Interest Earnings 3,773 3,250 3,700 13.85%
Miscellaneous 10,000 7,000 10,000 42.86%
TOTAL 204,023 195,150 215,300 10.33%
EXPENDITURE DETAIL
Salaries and Employee Benefits
500 Regular Employees $ 59,510 $ 54,274 $ 57,753 6.41%
501 Overtime-Regular Employees 386 1,000 1,000
503 Part-Time Employees 21,311 11,100 12,600 13.51%
524 SL/Converted-LTD 712 427 455 6.56%
525 P.E.R.A. Contribution 3,795 2,863 3,696 29.10%
526 F.I.C.A. Contribution 6,561 5,111 5,494 7.49%
527 Cafeteria Benefit Plan 6,232 5,940 5,154 -13.23%
531 Workers' Compensation Insurance 1,734 1,125 1,148 2.00%
533 Deferred Compensation 4,835 2,900 4,500 55.17%
535 Paid Leave Accrual 626 626 812 29.71%
TOTAL 105,701 85,366 92,612 8.49%
Materials,Supplies and Services
540 Office Supplies 620 400 400
541 Uniforms/Clothing 122 300 300
542 General Supplies 4,643 4,300 4,500 4.65%
543 Equipment&Vehicle Parts 2,147 2,700 2,700
544 Structural Supplies 1,982 1,700 1,700
545 Parts and Supplies 256 800 800
548 Concessions - 250 250
549 Motor Fuels &Lubricants 452 1,800 1,800
192a
PROGRAM 48735-ICE RENTAL
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
555 Other Supplies - 400 300 -25.00%
560 Postage 155 100 150 50.00%
563 Maint& Repair-Equipment/Vehicles 7,018 6,800 7,000 2.94%
565 Maint& Repair-Structures 368 1,200 1,200
567 Maint& Repair-Other Improvements 278 700 700
580 Audit 249 226 235 3.98%
581 Advertising and Publication 314 700 700
582 Expert&Professional Services 594 1,000 1,000
584 Telephone- Local 999 1,250 1,250
602 Heating Fuel-Gas 8,413 12,500 12,500
604 Electricity 12,048 21,000 21,000
622 Administrative Fee 4,986 4,986 6,342 27.20%
623 Garage- Labor&Burden - 600 500 -16.67%
630 Training 211 500 500
633 Dues and Memberships 150 150 150
637 Meals and Lodging 348 300 300
639 Subscriptions and Publications - 50 50
652 General Liability, Fire, Etc. 2,435 2,000 2,040 2.00%
653 Property Insurance 796 1,000 1,000
TOTAL 49,585 67,712 69,367 2.44%
NON OPERATING EXPENSES
680 Depreciation 45,600 45,600 46,000 0.88%
PROGRAM TOTAL $ 200,886 $ 198,678 $ 207,979 4.68%
NET INCOME (LOSS) 3,136 (3,528) 7,322
192b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PAVILION—ICE ARENA FUND 747
PROGRAM: Soccer&Leagues
PROGRAM SUMMARY
The Soccer& Leagues program of the Pavilion—Ice Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will
utilize the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Maximize the revenue from new sources such as advertising.
2. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
3. Operate a budget to maximize revenues.
FY 2000 FY 2001
Original Approved Percent
BudgetBudget Change
ae§ �W"
OPERATING REVENUES: � N e �, , / ltt 0� : . '
OPERATING EXPENSES: 3
H N _
Salaries/Wages/Benefits $52,022 $54,144 4.08% '° 't
Materials, Supplies & Services 13,720 13,586 -0.98%
ti
Operating Income(Loss) (12,742) (19,730) 54.84%
Whill,-
fi4',;
.1
,f a 4 i w ,1,1' - tg„ 'reeNON-OPERATING REVENUES: - .i-1 - Y4 �T r
NON-OPERATING EXPENSES: 8,5508,625 0.88%
NET INCOME(LOSS) $(21,292) $(28,355) 33.17%
PERSONNEL:
Number of FTE positions 1.38 0.83
193
PROGRAM 48740-SOCCER& LEAGUES
Projected
EXPENDITURE DETAIL Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
400 Current Services 40,951 47,000 43,500 -7.45%
370 Interest Earnings -
Miscellaneous 1,584 6,000 4,500 -25.00%
TOTAL 42,535 53,000 48,000 -9.43%
Salaries and Employee Benefits
500 Regular Employees $ 12,868 $ 30,867 $ 32,330 4.74%
501 Overtime-Regular Employees - - -
503 Part-Time Employees 18,715 10,250 10,250
524 SL/Converted-LTD 243 255 4.94%
525 P.E.R.A. Contribution 1,138 1,599 1,675 4.75%
526 F.I.C.A. Contribution 2,394 3,166 3,279 3.57%
527 Cafeteria Benefit Plan 1,676 3,146 5,327 69.33%
531 Workers' Compensation Insurance 528 655 655
533 Deferred Compensation - 1,740 -
535 Paid Leave Accrual 356 356 373 4.78%
TOTAL 37,675 52,022 54,144 4.08%
Materials,Supplies and Services
540 Office Supplies 115 200 200
541 Uniforms/Clothing - 250 250
542 General Supplies 324 1,200 1,000 -16.67%
543 Equipment&Vehicle Parts - - -
544 Structural Supplies - 100 100
545 Parts and Supplies - 400 400
548 Concessions - 90 90
549 Motor Fuels& Lubricants - - -
193a
I I I I i I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 48740 - SOCCER&LEAGUES
Projected
EXPENDITURE DETAIL Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials, Supplies and Services,(cont.)
555 Other Supplies - - -
560 Postage 290 450 450
563 Maint& Repair-Equipment/Vehicles 363 200 200
565 Maint&Repair-Structures - 250 250
567 Maint& Repair-Other Improvements - 400 400
580 Audit 141 128 135 5.47%
581 Advertising and Publication 783 900 900
582 Expert&Professional Services 2,280 - -
584 Telephone- Local 515 630 640 1.59%
602 Heating Fuel-Gas 1,545 1,200 1,250 4.17%
604 Electricity 2,722 2,200 2,250 2.27%
622 Administrative Fee 3,192 3,192 3,121 -2.22%
623 Garage- Labor&Burden - - -
630 Training - 100 100
633 Dues and Memberships - - -
637 Meals and Lodging - 30 30
639 Subscriptions and Publications - - -
652 General Liability,Fire, Etc. 1,461 1,200 1,220 1.67%
653 Property Insurance 398 600 600
TOTAL 14,129 13,720 13,586 -0.98%
NON OPERATING EXPENSES
680 Depreciation 8,550 8,550 8,625 0.88%
PROGRAM TOTAL $ 60,354 $ 74,292 $ 76,355 2.78%
NET INCOME (LOSS) (17,819) (21,292) (28,355) 33.17%
193b
PAVILION—ICE ARENA FUND 747
PROGRAM: Dry Floor
PROGRAM SUMMARY
The Dry Floor program of the Pavilion—Ice Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Research new possible sources of revenue during dry floor season to maximize usage.
2. Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
4. Operate a budget to maximize revenues.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $9,500 $8,500 -10.53%
OPERATING EXPENSES:
Salaries/Wages/Benefits $24,593 $27,036 9.94%
Materials, Supplies& Services 9,236 9,397 1.74%
Operating Income(Loss) (24,329) (27,933) 14.81%
NON-OPERATING REVENUES: - - -%
NON-OPERATING EXPENSES: 2,850 2,875 0.88%
NET INCOME (LOSS) $(27,179) $(30,808) 13,.35%
PERSONNEL:
Number of FTE positions 0.79 0.49
194
I 1 I I I I I I I I I I I I I I I I I
I I 1 I 1 I 1 I I I I I I I I I I I I
PROGRAM 48745-DRY FLOOR
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
REVENUE
400 Current Services 6,030 9,500 8,500 -10.53%
EXPENDITURE DETAIL
Salaries and Employee Benefits
500 Regular Employees $ 9,068 $ 17,328 $ 18,415 6.27%
501 Overtime-Regular Employees - 1,600 -
503 Part-Time Employees 1,091 - 1,600
524 SL/Converted-LTD - 136 145 6.62%
525 P.E.R.A. Contribution 523 898 954 6.24%
526 F.I.C.A. Contribution 775 1,357 1,441 6.19%
527 Cafeteria Benefit Plan 926 2,244 3,994 77.99%
531 Workers' Compensation Insurance 205 270 275 2.00%
533 Deferred Compensation - 560 -
535 Paid Leave Accrual 200 200 212 6.00%
TOTAL 12,789 24,593 27,036 9.94%
Materials, Supplies and Services
540 Office Supplies - 100 100
541 Uniforms/Clothing - 150 100 -33.33%
542 General Supplies 505 1,050 1,000 -4.76%
543 Equipment& Vehicle Parts - 100 100
544 Structural Supplies - 500 500
560 Postage - 100 100
563 Maint& Repair-Equipment/Vehicles 363 200 250 25.00%
565 Maint. & Repair- Structures - 150 150
567 Maint&Repair-Other Improvements - 200 200
580 Audit 95 86 90 4.65%
194a
PROGRAM 48745-DRY FLOOR
Projected
Actual Budget Budget Percent
CODE 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
581 Advertising and Publication - 300 200 -33.33%
584 Telephone- Local 265 420 420
602 Heating Fuel-Gas 188 105 110 4.76%
604 Electricity 2,843 2,700 2,755 2.04%
622 Administrative Fee 1,825 1,825 2,062 12.99%
630 Training - 50 50
652 General Liability, Fire, Etc. 974 800 810 1.25%
653 Property Insurance 265 400 400
TOTAL 7,323 9,236 9,397 1.74%
NON OPERATING EXPENSES
680 Depreciation 2,850 2,850 2,875 0.88%
PROGRAM TOTAL $ 22,962 $ 36,679 $ 39,308 7.17%
NET INCOME (LOSS) (16,932) (27,179) (30,808) 13.35%
194b
I I I I I I I I i I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2001 BUDGET
ART CENTER Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 235,548 $ 192,428 $ 287,600 $ 188,300 -34.53% Implementing HCA,Inc.agreement
Grants - - 10,000 -
Interest Earnings 12,207 5,906 12,000 - -100.00% Decrease in cash available for investing
Miscellaneous 2,961 760 38,000 17,800 -53.16%
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 132,683 176,023 178,525 174,233 -2.40% Three and three-quarter full time employees
Fringe Benefits 46,385 52,367 47,434 51,415 8.39%
Materials, Supplies and Services
Professional&Technical Services 47,393 19,182 84,410 3,420 -95.95% Performance and consulting handled through HCA
Utilities and Maintenance 63,873 51,940 52,600 52,760 0.30% Equip.maint.,heat,electricity and telephone.
Operations 13,973 11,164 10,050 3,200 -68.16% Postage,advertising,training,and misc.
City Support Services 17,609 16,367 14,901 16,835 12.98% Administrative fee and insurance.
Supplies and Materials 10,479 12,022 9,900 8,932 -9.78% Supplies,parts,and small equipment.
Total Operating Expenses 332,395 339,066 397,820 310,795 -21.88%
Non-operating expenses 103,729 101,774 101,058 101,298 0.24% Depreciation and interest expense on internal loan.
Total Expenses 436,124 440,840 498,878 412,093 -17.40%
Net Income(Loss) (185,408) (241,745) (151,278) (205,993) 36.17%
The Art Center is a successful cultural and social center. It is
experiencing operating losses. City staff and council are working
on a solution to the operating shortfall.
195
ARTS CENTER FUND 750
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Arts Center manages, maintains, schedules, promotes and utilizes the Hopkins Center for the Arts to its maximum potential,
and generates adequate revenue to offset the cost of operations. Schedule tenants through meet and confer process. Promote and lease unallocated space to
occasional user
groups. Use developed policies to manage the facility. Supervision of accounts payable and accounts received. Train and supervise staff in order
to maintain a safe, clean and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. Develop an energy management plan to contain utility costs.
2. Improve Arts Center exterior and interior signage, and create a more welcoming point of entry and lobby space.
3. Work within the Facilities Division and Public Works Dept.to improve maintenance of the Arts Center.
4. Develop community use policy.
5. Develop monitoring,reporting, and evaluating tools for the cooperative agreement with HCA, Inc.
6. Operate a budget to maximize revenues.
FY 2000 FY 2001 $
�r :x:t
4.
Original Approved Percent ' ` ,
Budget Budget Change - y ' `','!:
OPERATING REVENUES: $335,600 $206,100 -62.83% ;
_. i "
OPERATING EXPENSES: } ,
Salaries/Wages/Benefits $225,959 $225,648 -00.14% -- „ 7, t 'I - .
85 147 -101.84% !,.
"r. „,,K r r s ;: k ,
Materials, Supplies& Services 171,861Y - #t'�4 I. ? "" h 5 .,
Operating Income(Loss) (62,220) (104,695) 59.43% 1 3 ` '. l 43 `
Y"
NON-OPERATING REVENUES: 12,000 - % filgVIIIIIII � �
NON-OPERATING EXPENSES: 101,058 101,298 0.24% 7 : '' .
NET INCOME(LOSS) $(151,278) $(205,993) 36.17% pry
PERSONNEL:
Number of FTE positions 5.13 3.78
196
I I I I I I I I I I I I I I I I I
I I I I I I I 1 I I I I I I I I I I I
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
370 Interest $ 9,976 $ 16,912 $ 12,207 $ 5,906 $ 12,000 $ - -100.00%
383 Leases 30,666 137,998 148,948 143,598 143,600 151,300 5.36%
380 Rental 1,640 37,342 36,329 39,268 48,000 37,000 -22.92%
435 Concessions 10 2,135 2,061 379 4,000 - -100.00%
433 Admissions - 12,711 50,271 9,562 96,000 - -100.00%
344 Grants - - - - 10,000 - -100.00%
385 Memberships/Registrations - - - - 15,000 - -100.00%
359 Miscellaneous - 5,000 - - - 5,100 -
400 HCA Inc.Agreement - - - - - 11,700 -
442 Fundraising/Donations - 2,951 900 381 19,000 1,000 -94.74%
$ 42,292 $ 215,049 $ 250,716 $ 199,094 $ 347,600 $ 206,100 -40.71%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 23,061 $ 86,892 $ 110,593 142,660 $ 153,525 $ 148,233 -3.45%
501 Overtime-Regular Employees 2,582 1,748 1,278 1,013 1,000 1,000
503 Part-Time Employees 2,470 22,984 20,812 32,351 24,000 25,000 4.17%
524 SL Converted/LTD 63 450 419 901 1,191 1,342 12.68%
525 P.E.R.A. Contribution 1,102 4,444 6,219 8,604 9,248 9,025 -2.41%
526 F.I.C.A. Contribution 2,072 8,599 11,189 14,012 13,746 13,416 -2.40%
527 Cafeteria Benefit Plan 2,391 9,513 10,970 16,662 14,604 17,148 17.42%
530 Other Benefits - - 6,210 4,360 - 1,000
531 Workers Compensation 434 2,478 2,123 2,950 2,900 2,958 2.00%
533 Deferred Compensation (768) 3,448 3,999 3,133 4,000 4,000
535 Paid Leave Accrual - 17,933 5,256 1,745 1,745 2,526 44.76%
TOTAL 33,407 158,489 179,068 228,391 225,959 225,648 -0.14%
Materials,Supplies and Services
540 Office Supplies 1,795 2,122 2,821 4,501 1,400 1,430 2.14%
541 Uniforms/Clothing - 162 70 162 500 500
542 General Supplies 7,243 7,768 6,050 5,726 5,800 4,800 -17.24%
543 Equipment&Vehicle Parts - 240 111 100 100 102 -
544 Structural Supplies - 784 1,184 692 1,100 1,100
196a
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected •
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,cont.
545 Parts and supplies - 628 243 840 1,000 1,000
560 Postage 376 2,546 4,216 4,892 4,200 500 -88.10%
563 Maint. & Repair- Equipment/vehicle - - 120 156 - - -
565 Maint. & Repair- Structures - 1,972 9,415 6,509 2,500 2,550 2.00%
567 Maint& Repair-Other Improvements 2,095 1,303 5,899 1,412 3,000 3,000
568 Printing - 208 234 514 600 600
580 Audit - 400 400 451 410 420 2.44%
581 Advertising and Publication 3,928 3,556 8,829 4,941 4,000 1,000 -75.00%
582 Expert&Professional Services 295 18,885 43,107 15,461 84,000 2,000 -97.62%
583 Other Contractual Services - - 61 41 - - -
584 Communications-Telephones/Alarms 2,921 4,165 3,843 3,056 3,800 3,800
586 Telephone- Cellular - 509 369 335 300 310 3.33%
588 Legal Services - - 3,825 3,229 - 1,000
602 Heating Fuel- Gas 4,766 5,918 8,308 9,053 9,000 9,100 1.11%
604 Electricity 3,792 36,058 35,919 31,419 34,000 34,000
622 Administrative Fee - 7,200 11,520 11,454 11,454 11,229 -1.96%
630 Training - 104 327 223 600 600
633 Dues and Memberships - 314 323 338 300 300
635 Travel/Mileage - - - 156 - 75
637 Meals and Lodging - 180 29 85 150 75 -50.00%
639 Subscriptions and Publications 280 15 15 15 200 50 -75.00%
652 General Liability,Fire, Etc. 62 3,070 3,461 564 386 800 107.25%
653 Property Insurance 1,432 1,847 2,628 4,349 3,061 4,806 57.01%
TOTAL 28,985 99,954 153,327 110,675 171,861 85,147 -50.46%
DEPARTMENT TOTAL $ 62,392 $ 258,443 $ 332,395 339,066 $ 397,820 $ 310,795 -21.88%
DEPT 48570 NON-OPERATING
680 Depreciation $ 1599 $ 78,109 $ 79,817 78,000 $ 78,000 $ 78,000
830 Loan Interest Expense - 20,500 23,912 23,774 23,058 23,298 1.04%
DEPARTMENT TOTAL $ 1,599 $ 98,609 $ 103,729 $ 101,774 $ 101,058 $ 101,298 0.24%
196b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
DEPT 48530 ART CENTER OPERATIONS FUND 750
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
ARTS CENTER TOTAL $ 63,991 $ 357,052 $ 436,124 440,840 $ 498,878 $ 412,093 -17.40%
NET OPERATING REVENUE
(LOSS) (21,699) (142,003) (185,408) (241,745) (151,278) (205,993) 36.17%
DEPT 48575 CAPITAL OUTLAY-MEMO
750 Office Equipment& Furnishings $ 12,051 $ 2,080 $ 6,432 7,000 $ 7,000 $ - -100.00%
760 Computers - - 4,675 - - -
790 Other Equipment 462 - 770 - - - -
799 Equipment Allocation - - - - - 1,205
CAPITAL OUTLAY TOTAL $ 12,513 $ 2,080 $ 11,877 $ 7,000 $ 7,000 $ 1,205 -82.79%
DEPT 48575 DEBT PRINCIPAL-MEMO
255 Interfund Loan Payable $ - $ - $ 20,653 $ 11,896 $ 21,479 $ 12,372 -42.40%
196c
CITY OF HOPKINS-2001 BUDGET
SKATE PARK BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Budget Budget Percent
1999 2000 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Current Services S - $ 56,584 $ - $ 66,100 Opening in May.
Interest Earnings - 1,202 - 1,200
Transfer in - 28,308 - -
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages - 22,592 - 35,534 One Third full time employee
Fringe Benefits - 3,062 - 6,481
Materials, Supplies and Services
Professional&Technical Services - 100 - 805 Consulting
Utilities and Maintenance - 2,298 - 4,400 Equipment and structural maint.,electricity.
Operations - 146 - 3,300 Postage,advertising,training,and misc.
City Support Services - 1,900 - 5,066 Administrative fee and insurance.
Supplies and Materials - 4,509 - 5,250 Supplies,parts and small equip.
Total Operating Expenses - 34,607 - 60,836
Non-operating expenses - 29,870 - 2,800 Depreciation and building cost
Total Expenses - 64,477 - 63,636
Net Income(Loss) - 21,617 - 3,664
The Skate Park is very successful. It is our newest venture.
197
I I I I I I i I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
SKATE PARK FUND 760
PROGRAM: Overpass Skate Park
PROGRAM SUMMARY
The Skate Park program provides skate board and inline skate athletes 10 years of age or older, with a safe, fun and challenging place to improve their skills.
Other services offered are free instruction to beginner board and inline skate athletes, and continued lessons for more experienced skaters. The skate park is open
seven days a week during the summer months of the year. As the school year approaches the Overpass is open on weekends only as long as weather permits.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1. To develop more affordable access to Hopkins residents by a volunteer program and possible scholarship program.
2. Increase profitability through volunteer program.
FY 2000 FY 2001
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $ - $66,100 -%
OPERATING EXPENSES:
Salaries/Wages/Benefits $ - $39,291 -% ..
Materials, Supplies& Services - 18,821 -% °
Operating Income(Loss) - 7,988 -%
NON-OPERATING REVENUES: 1,200 -% �- :14,2 "'2 % 7,,,,,_„,,,,;,,_,,3;7,,,
� 4
NON-OPERATING EXPENSES: - 2,800 -% k ':�
NET INCOME(LOSS) $ - $6,388 %
PERSONNEL:
Number of FTE positions - 0.33
198
DEPT 48360 SKATE PARK FUND 760
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
REVENUES
Admissions - - - 56,504 - 66,000
Interest Earnings - - - 1,202 - 1,200
Vending - - - 80 - 100
Transfer in - - - 28,308 - -
TOTAL - - - 86,094 - 67,300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 5,624 $ - $ 15,534
503 Part-Time Employees - - - 16,968 - 20,000
524 SL Converted/LTD - - - - - 280
525 P.E.R.A. Contribution - - - 276 - 805
526 F.I.C.A. Contribution - - - 1,650 - 2,736
527 Cafeteria Benefit Plan - - - 1,112 - 2,150
531 Workers Compensation - - - 24 - 100
532 Unemployment - - - - - -
533 Deferred Compensation - - - - - -
535 Paid Leave Accrual - - - - - 410
TOTAL - - - 25,654 - 42,015
Materials,Supplies and Services
540 Office Supplies - - - - - 200
542 General Supplies - - - 4,330 - 3,300
543 Equipment Parts - - - - - 200
544 Structural Supplies - - - 179 - 250
548 Concession Supplies - - - - - -
555 Other Supplies - - - - - 1,300
560 Postage - - - - - 600
563 Maint&Repair-Equipment/Vehicles - - - - - 200
565 Maintenance- Structures - - - 1,319 - 3,000
198a
I 1 I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
DEPT 48360 SKATE PARK FUND 760
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2000 2001 Change
Materials,Supplies and Services,(cont.)
568 Printing - - - 146 - 700
580 Audit - - - 100 - 105
581 Advertising and Publication - - - - - 2,000
582 Expert&Professional Services - - - - - 700
583 Other Contractual Services - - - - - -
586 Telephone- Cellular - - - 610 - 700
588 Legal Service - - - - - _
604 Electricity - - - 123 - 250
605 Disposal Charges - - - 246 250
616 Construction Costs - - - 28,470 - -
622 Administration Fee - - - 1,500 - 2,266
652 General Liability - - - 400 - 2,800
653 Property Insurance - - - - - _
TOTAL - - - 37,423 - 18,821
Non operating expense
680 Depreciation - - - 1,400 - 2,800
DEPARTMENT TOTAL $ - $ - $ - $ 64,477 $ - $ 63,636
EXCESS REVENUES OVER
EXPENSES 21,617 3,664
198b
CITY OF HOPKINS-2001 BUDGET
DEBT SERVICE FUNDS
Revenues and Expenditures
Actual Actual Budget Budget Percent
1998 1999 2000 2001 Change Revenue and Expenditure Highlights
Revenues
Property Tax $ 330,962 $ 326,022 $ 330,000 $ 342,000 3.64% Annual levy amount
Special Assessments - 273,079 557,212 731,812 31.33% Special housing fees
Interest 19,194 41,864 19,550 37,150 90.03%
Transfer In 1,452,480 1,614,772 1,404,600 1,871,750 33.26% Transfers from Tax Increment funds and PIR fund
Total Revenues 1,802,636 2,255,737 2,311,362 2,982,712 29.05%
Expenditures
Bond expenditures
Principal 930,000 1,340,000 720,000 1,065,847 48.03% Principal payments
Interest 807,986 728,941 993,298 1,000,289 0.70% Interest payments
Fiscal charges 4,607 3,017 4,852 3,452 -28.85%
Total Expenditures 1,742,593 2,071,958 1,718,150 2,069,588 20.45%
Sources(Uses)of Fund Balance 60,043 183,779 593,213 913,125 53.93%
Anticipated early retirement of some tax increment debt in 2002.
199
I I I I I ) I I I I I 1 1 I 1
I I I I I I I I I I I I I I I I I I I
ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402
General Obligation Bonds- 47190
Issue Matures in 2001
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
300 Property Tax- Current Ad Valorem 58,118 45,964 42,460 '4,500 - -100.00%
301 Fiscal Disparities 9,035 7,871 6,811 - -
370 Interest 1,287 865 1,009 300 - -100.00%
Transfer in-PIR fund - - - - 750
TOTAL 68,440 54,700 50,280 44,800 750 -98.33%
EXPENDITURES
810 Principal $ 50,000 $ 50,000 $ 45,000 $ 45,000 $ 45,000
820 Interest 13,685 10,510 7,447 4,500 1,508 -66.50%
840 Fiscal Agent Charges 300 300 300 300 150 -50.00%
TOTAL 63,985 60,810 52,747 49,800 46,658 -6.31%
FUND BALANCE $ 59,759 $ 53,649 $ 51,182 $ 50,211 $ 4,304 -91.43%
ISSUE: REDEVELOPMENT REFUNDING BONDS- 1992 FUND 408
General Obligation Bonds (Taxable)- 47192
Issue Matures in 2006
REVENUES
370 Interest 2,295 - 2,043 1,000 6,000 500.00%
490 Transfer from Tax Increment 2-4 - 275 - - -
490 Transfer from Tax Increment 1-1 360,000 360,000 690,000 360,000 355,000 -1.39%
TOTAL 362,295 360,275 692,043 361,000 361,000
EXPENDITURES
810 Principal $ 275,000 $ 295,000 $ 645,000 $ - $ 180,847
820 Interest 83,363 63,654 42,087 - 179,153
840 Fiscal Agent Charges 600 450 690 450 450
TOTAL 358,963 359,104 687,777 450 360,450
FUND BALANCE $ 184,282 $ 185,453 $ 189,719 $ 176,700 $ 177,250 0.31%
199a
ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476
DEPT: General Obligation Bonds (Taxable)- 47196
Issue Matures in 2011
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
370 Interest 3,999 3,078 2,797 1,250 2,000 60.00%
460 Proceeds from Issuance - - - - -
490 Transfer from T.I.F. 2-9 - 60,184 25,000 30,000 40,000 33.33%
TOTAL 3,999 63,262 27,797 31,250 42,000 34.40%
EXPENDITURES
810 Principal $ - $ - $ - $ - $ -
820 Interest 42,352 50,822 50,823 50,823 50,822 0.00%
840 Fiscal Agent Charges 38 451 150 451 150 -66.74%
TOTAL 42,390 51,273 50,973 51,274 50,972 -0.59%
FUND BALANCE $ 80,120 $ 92,109 $ 68,933 $ 48,909 $ 39,937 -18.34%
ISSUE: REDEVELOPMENT REFUNDING 1984 & 1989 BONDS- 1993 FUND 483
DEPT: General Obligation Bonds-47193
Issue Matures in 2009
REVENUES
370 Interest 1,855 849 451 - 10,000
490 Transfer from Tax Increment 1-1 180,000 135,000 135,000 200,000 895,000 347.50%
TOTAL 181,855 135,849 135,451 200,000 905,000 352.50%
EXPENDITURES
810 Principal $ 20,000 $ 20,000 $ 20,000 $ 30,000 $ 50,000 66.67%
820 Interest 137,660 136,780 135,890 134,765 132,940 -1.35%
840 Fiscal Agent Charges 779 300 300 300 300
TOTAL 158,439 157,080 156,190 165,065 183,240 11.01%
FUND BALANCE $ 113,229 $ 91,998 $ 71,259 $ 69,119 $ 780,879 1029.76%
199b
I I I I I I I I I I I I I I I I I I I
I I l l I l I l I I I I I I I I I I I
ISSUE: REDEVELOPMENT BONDS- 1996C FUND 486
DEPT: General Obligation Bonds-47296
Issue Matures in 2016
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
370 Interest 2,241 2,123 3,142 2,000 1,000 -50.00%
490 Transfer from Tax Increment 2.1 - 1,000 - - -
490 Transfer from Tax Increment 2.9 - 60,184 14,000 4,000 4,000
TOTAL 2,241 63,307 17,142 6,000 5,000 -16.67%
EXPENDITURES
810 Principal $ - $ - $ - $ - $ -
820 Interest 23,750 28,500 28,500 28,500 28,500
840 Fiscal Agent Charges 38 451 150 451 150 -66.74%
TOTAL 23,788 28,951 28,650 28,951 28,650 -1.04%
FUND BALANCE $ 44,878 $ 79,234 $ 67,726 $ 44,775 $ 21,125 -52.82%
ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS- 1993 FUND 487
DEPT: General Obligation Bonds-47293
Issue Matures in 2003
REVENUES
370 Interest 5,472 6,123 7,424 4,000 4,000
490 Transfer from Tax Increment 1-1 200,000 184,000 184,000 148,000 150,000 1.35%
TOTAL 205,472 190,123 191,424 152,000 154,000 1.32%
EXPENDITURES
810 Principal $ 160,000 $ 160,000 $ 155,000 $ 155,000 $ 155,000
820 Interest 36,573 31,413 26,099 20,635 14,900 -27.79%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 196,873 191,713 181,399 175,935 170,200 -3.26%
FUND BALANCE $ 188,022 $ 186,432 $ 196,457 $ 167,829 $ 147,629 -12.04%
199c
ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490
DEPT: General Obligation Bonds-47290
Issue Matures in 2011
Call February 1998 -Defeased in 1993 Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
300 Property Tax- Current Ad Valorem 150,106 - - - - -
370 Interest 3,329 - - - - -
153,435 - - - - -
EXPENDITURES
810 Principal $ 140,000 $ 140,000 $ - $ - $ - -
820 Interest 13,370 4,334 - - - -
840 Fiscal Agent Charges 300 552 - - - -
TOTAL 153,670 144,886 - - - -
Residual equity transfer - (2,034) - - - -
FUND BALANCE $ 146,920 $ - $ - $ - $ - -
ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492
DEPT: General Obligation Bonds-47292
Issue Matures in 2008
REVENUES
300 Property Tax- Current Ad Valorem 41,477 35,713 39,280 40,000 64,000 60.00%
370 Interest 5,414 375 5,873 350 4,000 1042.86%
490 Transfer from P.I.R. Fund 168,000 168,600 168,000 168,000 130,000 -22.62%
TOTAL 214,891 204,688 213,153 208,350 198,000 -4.97%
EXPENDITURES
810 Principal $ 130,000 $ 130,000 $ 135,000 $ 135,000 $ 135,000
820 Interest 77,608 72,082 66,183 59,906 53,393 -10.87%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 207,908 202,382 201,483 195,206 188,693 -3.34%
FUND BALANCE $ 173,495 $ 175,801 $ 187,471 $ 140,734 $ 209,922 49.16%
199d
I I I I I I I I I I I I I I I I I I 1
I I I I I I I I I I I I I I I I I I I
ISSUE: REFUNDING 1990 PARK& RECREATIONAL BONDS- 1993 FUND 493
DEPT: General Obligation Bonds-47393
Issue Matures in 2011
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
300 Property Tax- Current ad Valorem 128,372 241,414 237,471 230,500 230,000 -0.22%
370 Interest 1,164 3,073 3,007 500 150 -70.00%
TOTAL 129,536 244,487 240,478 231,000 230,150 -0.37%
EXPENDITURES
810 Principal $ 25,000 $ 25,000 $ 165,000 $ 165,000 $ 160,000 -3.03%
820 Interest 90,790 89,690 85,427 78,003 70,610 -9.48%
840 Fiscal Agent Charges 300 300 300 300 300
TOTAL 116,090 114,990 250,727 243,303 230,910 -5.09%
Residual equity transfer 2,035
FUND BALANCE $ 77,037 $ 208,569 $ 198,320 $ 191,309 $ 185,257 -3.16%
ISSUE: HOUSING BONDS-VALLEY PARK 1999 A FUND 494
DEPT: General Obligation Bonds (Taxable)-47199
Issue Matures in 2003
REVENUES
370 Interest - - 3,359 750 750
306 Valley Park Fees - - 143,240 143,240
Transfer from Housing Rehab. - - 72,919 - -
TOTAL - 76,278 143,990 143,990
EXPENDITURES
810 Principal $ - $ - $ - $ - $ -
820 Interest - - - 121,531 97,225 -20.00%
840 Fiscal Agent Charges - - 75 300 300
TOTAL - - 75 121,831 97,525 -19.95%
FUND BALANCE $ - $ - $ 76,203 $ 98,362 $ 144,827 47.24%
199e
ISSUE: HOUSING BONDS-MEADOW CREEK 1995 FUND 495
DEPT: General Obligation Bonds(Taxable)-47195
Issue Matures in 2012
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
370 Interest 346 1,690 3,436 2,500 3,000 20.00%
306 Meadow Creek Fees 98,066 98,700 98,700
490 Transfer from Housing Rehab 81,700 98,629 - -
TOTAL 82,046 100,319 101,502 101,200 101,700 0.49%
EXPENDITURES
810 Principal $ - $ 25,000 $ 30,000 $ 35,000 $ 35,000
820 Interest 61,328 60,503 58,673 56,478 54,080 -4.25%
840 Fiscal Agent Charges 150 150 150 150 150
TOTAL 61,478 85,653 88,823 91,628 89,230 -2.62%
FUND BALANCE $ 78,545 $ 93,211 $ 105,890 $ 102,372 $ 114,842 12.18%
ISSUE: REDEVELOPMENT BONDS- 1997FUND 496
DEPT: General Obligation Bonds-47197
Issue Matures in 2012
REVENUES
370 Interest 2,577 1,018 2,768 1,000 750 -25.00%
490 Transfer from Tax Increment 2-1 203,200 215,600 215,600 225,000 225,000
TOTAL 205,777 216,618 218,368 226,000 225,750 -0.11%
EXPENDITURES
810 Principal $ - $ 85,000 $ 110,000 $ 115,000 $ 120,000 4.35%
820 Interest 63,400 106,921 102,793 97,926 92,785 -5.25%
840 Fiscal Agent Charges 88 601 150 600 150 -75.00%
TOTAL 63,488 192,522 212,943 213,526 212,935 -0.28%
FUND BALANCE $ 142,289 $ 166,385 $ 171,810 $ 169,196 $ 182,011 7.57%
199f
I I I I I I I I I I I I I I I I 1 1 i
I I I I I I I I I I I I I I I I I I I
ISSUE: HOUSING BONDS-PATIO HOMES FUND 497
DEPT: General Obligation Bonds (Taxable)-47297 Issue Matures in 2018
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
370 Interest 3,556 - 3,033 1,200 500 -58.33%
306 Special Assessment Fees - - 175,013 - 174,600
490 Transfers In-Housing Rehab 89,704 169,008 - 174,600 - -100.00%
TOTAL 93,260 169,008 178,046 175,800 175,100 -0.40%
EXPENDITURES
810 Principal $ - $ - $ 35,000 40,000 $ 45,000
820 Interest - 152,777 125,019 122,559 119,721 -2.32%
840 Fiscal Agent Charges - 452 152 350 152 -56.57%
TOTAL - 153,229 160,171 162,909 164,873 1.21%
FUND BALANCE $ 93,260 $ 109,039 $ 126,914 139,805 $ 137,141 -1.91%
ISSUE: HOUSING BONDS-PATIO HOMES II 1999 B FUND 498
DEPT: General Obligation Bonds(Taxable)-47299 Issue Matures in 2018
REVENUES
370 Interest - - 2,917 4,000 3,500 -12.50%
306 Special Assessment Fees 315,272 315,272
490 Transfers In- Housing Rehab - - 91,292 - -
TOTAL - - 94,209 319,272 318,772 -0.16%
EXPENDITURES
810 Principal $ - $ - $ - - $ 70,000
820 Interest - - - 179,749 68,130 -62.10%
840 Fiscal Agent Charges - - - 300 300
TOTAL - - - 180,049 138,430 -23.12%
FUND BALANCE $ - $ - $ 94,209 $ 233,432 $ 413,774 77.26%
199g
ISSUE: IMPROVEMENT REVOLVING BONDS - 1999 FUND 499
DEPT: General Obligation Bonds-47399 Issue Matures in 2018
Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 Change
REVENUES
300 Property Tax- Current Ad Valorem - - - 15,000 48,000 220.00%
370 Interest - - 605 700 1,500 114.29%
490 Transfers In- PIR - - 18,961 95,000 72,000 -24.21%
TOTAL - - 19,566 110,700 121,500 9.76%
EXPENDITURES
810 Principal $ - $ - $ - - $ 70,000
820 Interest - - - 37,923 36,522 -3.69%
840 Fiscal Agent Charges - - - 300 300
TOTAL - - - 38,223 106,822 179.47%
FUND BALANCE $ - $ - $ 19,566 $ 92,043 $ 106,721 15.95%
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BUDGET CALENDAR
2001 PROGRAM BUDGET
2000
June 1 Distribute 2001 budget calendar.
June 6 Receive calendar from State.
June 4 Distribute budget manual and forms(Form B - Salaries and Employee Benefits).
June 8 Departments return Form B to Finance adding any part time or special pay categories.
June 11 Review by Finance Director with Departments and City Manager for personnel changes.
June 15 Expenditure Detail distributed(2 copies).
June 15 Notify Public Works Director of the Garage-Labor&Burden budget amount.
All budget requests for the following departments and funds, along with activity and workload indicators, must be submitted to the Finance
Director on or before the dates indicated below:
June 27 Mayor-Council Paratransit Police
Legal Cable TV Fire/Emergency Preparedness
Administrative Services Depot Coffee House Recreation
Equipment Replacement Fund
Planning&Economic Development Activity Center
All Community Services Departments All Public Works and Parks except Enterprise Funds
Administration Elections All Community Development Special Revenue Funds.
Assessing Inspections
City Clerk
August 4 Water Utility Fund Sewer Utility Fund
Refuse Utility Fund Storm Sewer Utility Fund
Pavilion/Ice Arena Fund Art Center
Skateboard Park
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2001 Budget Calendar(continued)
July 25 City Council-work session
August 4 Department of Revenue notifies City of their 2000 LGA.
August 7 Regular July/seven month computer print outs ready.
Aug. 7- 8 Review by Finance Director with Departments and City Manager for large capital outlays.
Aug. 7- 11 Analysis and assembly of budget requests by Finance Director.
August 8 City Council-work session.
August 9 Department of Revenue notifies City of their 2000 HACA.
August 22 Proposed 2001 budget and levy presentation to Council
Aug. 24- 25 Prepare notice of public hearing for newspaper, Weds. Aug. 30th.
Aug. 28 -
Sept. 1 Compilation and printing of budget documents.
September 5 City Council adopts a proposed levy and budget(General Fund department totals only) and sets a public hearing date for December 11th. If a
continuation of the hearing is needed, time and place need to be announced prior to adjournment of first hearing. Public Hearing regarding the
proposed increase in the tax rate.
September 10 City must certify a proposed budget and preliminary tax levy by 9-15-00 to County Auditor. (Final levy cannot exceed preliminary levy).
September 12 City Council budget work session—input from staff.
September 26 City Council budget work session—input from staff.
October 1 Notice from Hennepin County regarding tax rate
October 10 City Council budget work session - input from staff.
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2001 Budget Calendar(continued)
October 17 City Manager's letter and graphs.
October 24 City Council budget work session- input from staff.
November 9 Submission of City Manager's proposed budget to the City Council.
Nov. 10-24 County mails notices to taxpayers indicating for all taxing governmental entities their proposed budgets, levies and time of public hearings. The
notices are parcel- specific in compliance with truth in taxation notices.
November 14 City Council budget work session—Final input.
November 29 Prepare official notice of Public Hearing on 2001 Budget.
December 6 Publish official notice of Public Hearing on 2001 Budget, not more than six days nor less than two days prior to public hearing date.
December 11 City Council Public Hearing on 2001 budget at 6:30 PM(required to be held between November 29 and December 20,2000). If continuation of
Public Hearing is not needed, then Council must announce a subsequent hearing, giving date, time and place, at which hearing, Council would
consider a resolution adopting the 2001 Budget and setting the final 2000/2001 levy. If a continuation is needed, then date, time and place must
be announced prior to adjournment of this first hearing.
December 18 City Council -continuation of Budget Public Hearing 6:30 PM, if needed. At the end of this continuation hearing,the Council must announce a
subsequent hearing, giving date, time and place, at which hearing Council would consider a resolution adopting the 2001 budget and setting the
final 2000/2001 levy.
December 19 City Council-If a continuation hearing was or was not necessary, adopt Budget and Levy.
December 28 Final certification of the 2001 levy to the County Auditor by the City Clerk.
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