2002 City of Hopkins, MN Budget 1 I I I I I I I I I I I I i I I I I I
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2002
Mayor Eugene Maxwell
Councilmember Frances ]Flesch Councilmember Karen Jensen
Councilmember Diane Johnson Councilmember Rick Brausen
Steven C.Mielke City Manager
Department Directors
Lori Yager Finance Jim Genellie Community Services
Steve Stadler Public Works Craig Reid Chief of Police
Jim Kerrigan........Community Development Don Beckering Fire Chief
Dave Johnson Recreation
This document was developed and compiled by the Finance Department, City of Hopkins, with significant contributions from:
Deb Dahlheimer, Senior Account Clerk
CITY OF HOPKINS
TABLE OF CONTENTS
Introduction/Background
Letter of Transmittal 1
City Manager's Budget Message 2
Mission Statement 6
Community Profile 7
Organization Chart 8
Organization Structure 9
Budget Policy 9
Financial Management Policy 12
Budget Overview
Authorized Staffing Levels 15
2002 Budget Summary—All Funds 16
2002 Revenue Summary—All Funds 18
2002 Appropriation Summary—All Funds 21
Property Tax Service Costs 24
Fund Balance 28
Debt Overview 30
Capital Improvements Overview 34
General Fund Budget Projection 36
General Fund 37
Special Revenue Funds 138
Internal Service Fund 187
Enterprise Funds 189
General Debt Service Funds 210
Budget Calendar 211
Glossary 214
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CITY OF HOPKINS
HOPKINS,MINNESOTA Department of Finance
1010 First Street South*Hopkins,MN 55343 * (952)935-8474*FAX: (952)935-1834*(952)939-1393
Dear Reader:
This document presents the City's approved 2002 Budget with operating program detail.
This information has been compiled and presented in accordance with generally accepted budgeting
practices as pronounced by the Government Finance Officers Association of the U.S. and Canada,
and with generally accepted accounting principles for governmental accounting.
Lori K Yager
Director of Finance
1
eily O 041O /un. 12/12/01
1010 fit9t 6'tteet jSouth •dtotokinb,,/7c/1r 55343-7573 •cJ'hone: 952-935-8574 •cfax: 952-935-7834
Web addte5t: www.holokt.nernn.corn
INTRODUCTION
It is my pleasure to present the 2002 Municipal Budget. The Municipal Budget is one of four financial documents prepared annually by the City of Hopkins.
The other documents include the Comprehensive Annual Financial Report, the Five Year Capital Improvements Plan, and the Equipment Replacement Plan.
Hopkins was first settled in 1853 and was incorporated as the Village of West Minneapolis in 1893. The name was changed in 1928 to Hopkins after one of
the early residents. The original territory of incorporation was three square miles, but successive annexation since 1946 has enlarged this area by one-third.
In 1947, the residents of the area adopted a City Charter with a Council/Manager form of government. The governing council is responsible, among other
things, for passing ordinances, adopting the budget, appointing committees and hiring the city's manager and attorney.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of
Hopkins. and fairly represents the revenues and expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city governing body involves its' citizens and
constituents through mission and vision statement building, citizen academy and state of the city projects. The budget adoption is a significant way in which
the City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget.
2002 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions.
These elements include the following:
• Visioning Process—The City Council along with constituents, business and community leaders and city staff, have developed a mission and vision
which help determine the priorities of the community and direct the council in providing services for it's constituency.
• Program Budgeting—This provides more information in regards to what services or programs departments provide and what is the individual cost
of those programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity.
• Four Year Budget Modeling—Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy
needs over the next four years.
• Cash Flow Models-Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds.
This encourages long range planning and goal setting.
• Net Property Tax Cost for Sample Properties—Developed many years ago, this provides information to the council incorporating expected
increases in valuation and projecting actual costs on sample properties within the city.
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• Net Tax Cost by Program—This provides both a dollar and percentage of property tax support for each of the City's General Fund programs and
the Housing and Redevelopment Authority programs.
HOPKINS IN 2001
In the year 2001 the nation experienced a recession. Hopkins local economy however, has remained stable throughout the year. The City's tax base
continues to grow. At the same time, the city experienced labor shortages, in part brought on by the 9-11 tragedy and also due to the low overall
unemployment in the Metropolitan area. This caused salary and benefit cost increases, in order to sustain valued employees. The City has made substantial
reductions in its operating budgets by foregoing some equipment and capital expenses together with hiring deferrals. In 1999 the new SuperValu warehouse
property became part of our tax base,which has fueled our tax capacity. The levy rose an average of 3.8%per year for the last five years. Over a ten-year
period it has rose an average of 3.0%. The higher increases in the past five years reflect reductions in state aid for local governments. The City's general
fund expenditures have increased an average of 3.2%a year over the last ten years. The increase in general fund expenditures has been kept low through
diligent planning and management and good economic times.
Although general fund increases have been small we have made several achievements over the past few years:
• Implemented a Management Information System program to assist with all the new technology issues and help direct the city through
technical changes.
• Implemented the equipment replacement plan lease program to directly charge programs for equipment replacement and use.
• Upgraded the City's credit rating with Standard and Poor's from an A+to AA-, placing the city in the top 10%of cities rated by this agency.
• Created an Information technician position specifically for the police department to assist them with their broad information and radio needs.
At the same time, the employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of
employees has grown from 106 in 1997 to 116 in 2002. The additional positions include Art Center employees, Depot Coffee House employees, Information
Technician, police officer, police Information Technician and expanded part-time positions at Dow Towers, Activity Center and Ice Arena.
ECONOMIC OUTLOOK
Minnesota's economy is one of the strongest in the nation. With more than ninety percent of all the nations major industries located in Minnesota, it is
considered very diverse. Thirteen fortune 500 companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They are
a fortune 500 company that continues to expand in Hopkins. Another fortune 500 company with a branch in Hopkins is US Banks. Included with the fortune
500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial and industrial properties.
Hopkins economic outlook is very stable. The city anticipates expanding its tax base through redevelopment and new home construction. Hopkins is an
inner-ring suburb of Minneapolis with a good mix of residential, commercial, and industrial properties. Hopkins participates fully in the Minneapolis and
Hennepin County economies. Hopkins has preserved its central downtown area where development continues and is encouraged through special tax
incentives. Retail sales are strong at more than 200%of the states and nation's levels. This reflects on the strength of the downtown area. Hopkins wealth
levels are above average when compared nationwide. In the 80's the wealth and population of Hopkins was on the decline but due largely to redevelopment
efforts, the city has reversed this trend and is now considered a very desirable place to live and work.
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BUDGET OBJECTIVES FOR 2002
• Maintain quality City services at current levels at an affordable price for residents and commercial/industrial users.
• Continue implementing program budgeting to use as a tool for analysis of all programs and services to:
• look for ways to reduce dependency on the property tax,
• find greater efficiencies in the provision of current services and programs,
• compare staffing levels to workloads to assure proper allocation of resources,
• create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non-essential services.
• Forecast funding needs and tax implications to assure strong long-term financial stability.
• Provide adequate funds to meet necessary technology upgrades.
• Continue policy of not using fund balances for operating expenses.
• Recognize and award employees that help the City save money.
• Continue to fully fund capital equipment replacement expenditures through the Equipment Replacement fund.
• Continue with the Citizen's Academy to involve citizens in local government through training and education.
• Adoption and commencement of Hopkins Mission Statement and Vision action steps.
• Collect information on potential utility franchise fees.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform:
> The direct affects of the governor's"Big Plan" .
> Property Classification Changes—In the past there has been a tendency to shift some of the tax burden back to residential from
commercial/industrial taxpayers. This may continue in the future but it is predicted to continue at a much slower pace then in the past.
> Tax Increment Finance—Any changes in property classifications impact property tax generated by TIF districts. Currently the tax generated in
the various districts is projected to be sufficient to cover any debt or liabilities created in the districts.
> Property Tax Freeze—May be considered in the future as a tool to hold down local government spending.
➢ Assessed value limitation—Implemented in 1997 to limit the increases in a residential property value. It essentially shifts tax burdens from high
increased value properties to low increased value properties.
> State Aid Freeze or Reduction—State aids continue to either stay the same or have been reduced significantly in recent years. This trend will
continue into the future with State government wanting local governments to become less reliant on aid for support.
> The projected$2 billion dollar deficit the State is facing in 2002/2003 biannium,will affect local governments but to what extent we are unsure.
Real Estate Values—Real estate values in this community continue to increase. This promotes an increase in the city's tax capacity, which in turn
usually decreases the overall tax rate.
Redevelopment—Significant redevelopment has occurred within the city of Hopkins over the past five years. This redevelopment has contributed
substantially towards the increase in property values by making Hopkins a more attractive place to live and work. Redevelopment activities in
Hopkins will continue into the future but it may be at a slower pace as a result of the national recession.
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Expenditures—These should continue to increase at about the same rate as inflation into the future. The 2002 increase is slightly higher due to a
final payment for a capital improvement project funded with current revenues and reserves.
Fund Balance—General fund balance will continue to be strong for the next 3 to 4 years, absent any significant changes in expenditures or
revenues.
GAUGING THE CITY
The city uses the following performance measures:
• Tax levy history in relation to consumer price index.
• Sample properties—cost per month
• Comparisons of comparable communities
• Goal achievement
2002 BUDGET ADOPTION
Overall the budget objective is to keep tax rates fairly constant. In the past this has been accomplished through increased net tax capacity levels and
keeping the tax levy at a reasonable amount at the same time allowing the city enough funds to continue with the level and quality of service it
currently has. This objective was impossible to meet this year due to circumstances outside the cities control. However in 2001 the Minnesota
property tax structure was overhauled. The new property tax in Minnesota all but eliminates School districts from the mix by shifting state aid money
from cities and counties to school districts. Specifically in Hopkins, our net tax property tax levy increased $1,000,000 to cover lost state aids. The
city held several meetings to educate the public on the property tax changes. The recent changes in the property classification rates combined with
the elimination of state aids, has contributed to a large increase in the cities tax capacity rate for 2002. The changes in affect increased the cities
share of the overall property tax liability while at the same time decreasing the school district share, having essentially a zero net effect on taxpayers.
The dollar increase on an average sample residential property will be$2.91 per month for 2002. The adopted General Fund budget is a 7.8%
expenditure increase with an increase in the overall tax rate of 22%. The increase in the tax rate is associated with the shift of property taxes
supporting local governments instead of schools. It is also associated with the decrease in tax capacity values caused by the decrease in property
tax classification rates. The tax levy increase for 2001/2002 is at 8.1%. The levy includes funds designated for debt service retirements. In addition
to the general levy and debt service levy a new Housing and Redevelopment Authority levy was implemented in 2002. This levy supports the
administration and operating costs of development and redevelopment of the city. The new levy is set at$100,000. The monthly tax cost for the
average home,which the value has increased from$123,000 in 2000 to 133,000 in 2001, a 8.1% increase, experiences only a 2% increase in
monthly cost.
Sincerely,
Steven C. Mielke
City Manager
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CITY OF HOPKINS
Inspire
Hopkins
Partnering with
Educate
Citizens to Involve
Enhance the
Quality of Life
Communicate
Together, all of city government pledges to: As a city council we pledge to:
Continually enhance partnerships with citizens. Continually enhance partnerships with staff.
Inspire citizen leadership. Lead in the creation of a community-wide vision.
Educate and involve residents. Set policy.
Communicate openly and effectively.
Be responsive. As a staff, we pledge to:
Be fiscally responsible
Continually enhance partnerships with the city council.
Develop and implement long-term plans.
Provide quality customer service that is:
o Responsive to the needs of the community.
o Innovative.
o Accessible.
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CITY OF HOPKINS
COMMUNITY PROFILE
The City of Hopkins is home to residents, industries, retailers and restaurants. Hopkins is 99% developed and over 4% is designated park and open space
areas.
A City Charter is the basis for government operation with a Council—Manager form of government. The City Council consists of four council members and the
mayor. Council members serve four-year terms and are elected at large. The mayor is elected at large for a two-year term.
Dated of Incorporation November 27, 1893 Housing 2,345 single family
Date of Adoption of City Charter December 2, 1947 4,303 multiple family
Form of Government Council - Manager 488 duplexes
Fiscal Year Begins January 1 1,643 condo/townhome
Area of City 4.0 Square Miles
Miles of Streets and Alleys 72.8 Miles Education 4 Elementary Schools
2 Middle Schools
Storm Sewers 21.4 Miles
Sanitary Sewers 43.4 Miles
Water Mains 52.6 Miles Civil Defense Warning Sirens 2
Fire Protection:
Number of Stations 1
Number of Employees-Volunteer 40 City Bond Ratings Standard & Poor's AA-
Moody's A+
Police Protection:
Number of Stations 1
Number of Employees 40
Recreation:
City Parks 12 city parks
Playgrounds 1
Skating Rinks 18
Elections:
Registered Voters -last general election 9,101
Population:
2000 17,150
2001 17,150
200 um) u x e v u d
CITIZENS
Boards & CITY
Commissions COUNCIL City Attorney
Administrative City Manager MIS
Services
City of
Minnetonka
1
I
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Community Planning &
Services Finance Economic Fire Police Public Works Recreation
Development
1
•
• Assessing Economic • Fire & Medical • Patrol • Building Maint. &
• City Clerk • Accounting Development Response • Investigation Equipment
• Housing
• Elections • Payroll Prevention • Communication Services
• Planning &
• Inspections • Utility Billing • Emergency • Crime • Engineering
• Reception Zoning Preparedness Prevention • Parks & Forestry
• Public Housing • Street/Traffic/
Refuse
• Water& Sewer
• Facilities Mgmt.
Activity Center
Center for the Arts
Depot
Pavilion/Ice Arena
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes the
council-manager form of municipal government. The City Council is comprised of the Mayor and four council members. The Mayor and the council members
are elected at large. The council members serve a four-year term and the Mayor serves a two-year term. The city manager of the City is the chief administrative
officer of the City. The city manager is selected by the City Council and serves an indefinite term. The city manager controls and directs the administration of
the City's affairs and therefore, supervises all departments and divisions of the city.
The city is managed through eight departments, each with a department head who reports to the city manager. A description of each of these departments is
included in this document. Within each department are several programs. A description of each program, its objectives and budget are presented in this
document.
The city utilizes several commissions to advise, prioritize or implement various city issues or projects throughout the year. These commissions are comprised of
volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and also recommends
changes to the charter. They meet annually or more often as needed. The Human Rights commission meets monthly and they promote equality and fairness
within the community. The Zoning and Planning commission meets monthly and reviews and recommends zoning applications, changes to zoning ordinances
and recommends possible future economic development for the city. The Park board meets monthly to review park and recreation programs use and
recommends future programs and development for parks. The Chemical Health commission meets monthly and they promote chemical use awareness in the
city. The Police Civil Service commission meets whenever necessary to regulate and monitor personnel changes within the police department.
There are also several internal committees comprised of department heads and employees to assist in the management of city operations. These include the
Technology committee, the Employee Management committee, and the Safety committee.
BUDGET POLICY
The municipal budget document is the result of months of work and planning and includes proposed revenues and expenditures for 41 separate funds. These
funds are grouped into five major categories. They are:
o General Fund
o Special Revenue Funds
o Enterprise Funds
o Internal Service Fund
o General Debt Service Funds
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The Council may
include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the Council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The Council shall hold a public
hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution.
.
2002 BUDGET
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CITY OF HOPKINS
Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET. The annual budget shall provide a complete financial plan for the budget year by fund, showing all proposed
expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the Council may require or the City
Manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the past two complete
fiscal years and, as far as possible, for the current year. The Council may include or exclude at its discretion any fund, except the general fund. The budget shall
be submitted to the Council at a regular Council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval. It shall be a
public record open to public inspection by anyone and the City Manager shall cause sufficient copies thereof to be prepared for distribution to the Mayor.
members of the Council and interested persons.
PASSAGE OF THE BUDGET. The Council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt
the budget by Resolution.
ENFORCEMENT OF THE BUDGET. Except as set forth in Section 7.16, the City Manager or the City Council shall not approve any expenditure uncovered by
the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the total past
expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or make any purchases except for
the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any person in the employ of
the City for any purpose not authorized in the budget or for any amount in excess of the amount therein authorized shall be a personal obligation upon the
person incurring the expenditure.
ALTERATIONS IN THE BUDGET. Except as set forth in Section 7.16, after the budget shall have been duly adopted, the Council shall not have power to
increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall exceed
such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal year for the
several purposes named therein. The Council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums from
unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re-appropriate those funds
within the same fund for other purposes. The Council may also increase appropriations if actual receipts exceed budgeted revenues. The increase in
appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this document, is developed for each program within a department.
For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For management purposes,
the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the general fund total expenditures
cannot exceed the total general fund appropriation. The Council must budget for the general fund but budgets for all other funds are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of Accounting described below.
Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary appropriations can be carried forward if approved by the City
Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund balances and the
budgets associated with them are carried forward to the next year.
2002 BUDGET
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CITY OF HOPKINS
The City follows the procedures below in establishing the budget.
1. The City Manager submits to the city Council a proposed operating budget for the fiscal year commencing the following January 1. The operating
budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council, enterprise
funds, internal service funds and debt service funds. Capital project funds for the city are not budgeted annually but are included in the Capital Improvement
Plan approved by the city Council. Capital projects are approved by the city Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The General fund budget is enacted through passage of a resolution.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of
each fund are accounted for with a separate set of self balancing accounts that comprises its assets, liabilities, fund equity, revenues, and expenditures, or
expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent
and the means by which spending activities are controlled. The various funds are grouped, in the financial statements, into seven generic fund types and three
broad fund categories as follows:
Governmental Funds
General Fund -The general fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted
for in another fund.
Special Revenue Funds - Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for
specified purposes.
Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal,
interest, and related costs.
Capital Project Funds - Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities
and infrastructure, other than those financed by proprietary funds or special revenue funds.
Proprietary Funds
Enterprise Funds - Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where
the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis, be
financed or recovered primarily through user charges.
Internal Service Funds — Internal service funds are used to account for the financing of goods and services provided by one department to other departments of
the City on a cost-reimbursement basis.
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CITY OF HOPKINS
Basis of Accounting
Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current
liabilities generally are included on the balance sheet. Reported fund balance is considered a measure of"available spendable resources." Governmental fund
operating statements represent increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current
assets.
Proprietary funds are accounted for on a flow of economic resources measurement focus. This means that all assets, including fixed assets, and all liabilities,
including long-term liabilities, associated with their activity are included on their balance sheets. Their reported fund equity is segregated into contributed capital
and retained earnings components. Proprietary fund type operating statements present increases (i.e., revenues) and decreases (i.e., expenses) in net total
assets.
Governmental and fiduciary funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when susceptible to accrual
(i.e., when they become measurable and available). "Measurable" means the amount of the transaction can be determined and"available" means collectible with
the current period or soon enough thereafter to be used to pay liabilities of the current period.
Major revenues that are susceptible to accrual include property taxes (excluding delinquent taxes received over sixty days after year-end), special assessments,
intergovernmental revenues, charges for services, and interest on investments. Major revenues that are not susceptible to accrual include fees and
miscellaneous revenues; such revenues are recorded only as received because they are not measurable until collected.
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and interest
on general long-term debt which is recognized when due.
Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when earned, and expenses are recorded at the time the
liabilities are incurred. Unbilled utility service receivables are recorded at year-end.
FINANCIAL MANAGEMENT POLICIES
Purpose: The City of Hopkins has a responsibility to its citizens to plan the adequate funding of services desired by the public. This includes managing
municipal finances wisely to carefully account for public funds.
Objectives: In order to achieve this purpose, the financial management policies have the following objectives:
1. Provide accurate information on the full costs of program service levels.
2. Provide accurate and timely information on financial condition.
3. Provide sound principles to guide City Council and management through important decisions, which may have fiscal impacts.
4. Set operational principles which minimize the cost of doing business to the extent of reaching the desired service objectives, while minimizing financial
risk.
5. To protect and enhance the City's credit rating and prevent default on any municipal debt.
6. To ensure the legal use and protection of all city funds through a good system of financial and accounting controls.
2002 BUDGET
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CITY OF HOPKINS
POLICIES
Debt Policy
A. The City may issue debt for its' Permanent Revolving fund which pays for any improvement in which part of the cost of the improvement is to be
assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt levies.
Finally the City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a favorable majority
vote.
B. The City will keep the total maturity length of general obligation bonds below 25 years.
C. Total net (after deducting reserves) general obligation bonds (net of utility supported portion and any portion supported by others, such as direct fees to
property owners) shall not exceed $1,038 (2000 dollars) per capita, to be indexed annually by the increase in property market value and population.
D. Net general obligation debt (as defined above)will not exceed 2% of the estimated full market value of taxable property in the City.
E. The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency
bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there after for
ten years.
Budgetary and Financial Control Policies
A. The Council shall have full authority over the financial affairs of the City.
B. City Manager shall control and direct the administration of the City's affairs.
C. The Manager shall prepare the budget annually and submit it to the Council and be responsible for its administration after adoption.
D. The Manager will prepare and submit to the Council at the end of the fiscal year a complete report on the finances and administrative activities of the
City for the preceding year; and keep the Council advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The Council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year.
G. The City Manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of
investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be invested by
the City Manager according to policies adopted by the City Council.
The City Manager shall be the chief accounting officer of the City and shall submit to the Council a statement each month containing information relative
to the finances of the City as the Council may require. Each year the City Manager shall submit a report to the Council, no later than June 30, covering the entire
financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for annual City financial reports and
copies will be made available to interested parties.
2002 BUDGET
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CITY OF HOPKINS
General Fund Actual and Projection The general fund tax levy rises in
proportion to general fund expenditures.
$io,000,000 — Currently Hopkins relies on its property
$9,000,000000 ;, _ taxes as its' major source of revenue.
$8,000,000 State and federal aids have decreased in
2002. To keep up with the rising costs of
$�,000,000 F x-- - --Re'enue providing services the city needs to raise
J the tax levy.
$6,000,000
�� , ___E__
Expenditure
$5,000,000 �( —_X_
The ratio of fund balance compared to
$5,000000
Fund Balance expenditures continues to decrease into
$3,000,000 the future. The city will pay particular
$2,000,000 = - Levyattention to this. The city's objective is to
$1,000,000 - - - - have 40% of its' annual general fund tax
$o -
levy in fund balance.
�' Irl' �rb o' 0 qb 0\ o° c§)3 o° o` O1' O� 41 O�
City of Hopkins Market Values
$600,000,000
s; r The City of Hopkins is experiencing growth
� �� 4 �. , . � �� ''' ' ':/0;1`'!''''''''. ' 1 in its' residential property values. One goal
$500,000,000 � �
t5` ,"`�� � �s ' ,i� - _' a ,, , of the city council is to preserve the current
$400,000,000 4° r ,, ,, w —i housing stock and promote housing
• :,s ! y„E ,,) -.--Commercial growth. The graph to the left depicts the
`` -A4 • --u—Industrial
$300,000,000 " ' `,," ' achievement of this goal. The housing, � ;, Residential stock has grown in Hopkins and the market
�� * � t.cx K: - r',",,-4,--z, value of the residential properties has
$200,000,000 {a�� x Apartments grown. Commercial, Industrial and
,____>(,,,„_„---x--; Apartment properties have also
$100,000,000 `= `-
as' i�r--.�" 'a' - _ - — experienced some increases in market
value.
$0
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
� ",�,4 41 , 2002 BUDGET
I4
1 1 I 1
CITY OF HOPKINS
Authorized Staffing Levels
Full-Time and Permanent Part-Time Positions
1998 1999 2000 2001 2002
Authorized Authorized Authorized Authorized Authorized
Administrative Services 3.5 3.5 4.65 4.53 5.11
Finance 4.0 4.0 3.95 4.0 4.0
Municipal Building 2.05 2.0 2.0 2.0 1.5
Activity Center 3.32 3.32 3.32 3.65 3.66
Community Services 10.2 10.2 10.1 10.3 10.3
Police 37.5 37.5 37.5 37.5 40.25
Fire .8 .8 .8 .8 .9
Public Works 22.75 22.75 23.5 22.67 23.05
Planning & Community 2.1 2.1 1.85 1.85 1.28
General Fund Total 86.22 86.17 87.67 87.3 90.05
Economic Development 1.5 1.5 1.8 1.8 2.37
Para-Transit .15 .15 .15 .15 .15
Housing Rehabilitation 1.0 1.0 1.05 1.05 1.05
Parking 1.28 1.28 1.3 1.8 1.8
Section 8 .8 1.3 1.3 1.2 1.2
Cable 1.05 1.05 1.05 1.05 .58
Depot Coffee House 2.0 2.0 1.5 .67 .73
Special Revenue Fund Total 7.78 8.28 8.15 7.72 7.88
Water 3.6 3.6 3.82 3.82 4.18
Sanitary Sewer 3.5 3.5 3.81 3.71 3.35
Refuse 4.0 4.0 3.27 3.68 3.68
Storm Sewer .55 .55 .58 .82 .62
Pavilion/Ice Arena 2.25 2.92 2.82 2.82 2.37
Art Center 2.8 3.55 3.88 3.78 3.92
Skate Park - - - .35 .38
Housing & Redevelopment 1.7 1.7 1.7 1.9 1.9
Total Proprietary Funds 18.4 19.82 19.88 20.88 20.40
Total All 112.40 114.27 115.7 115.9 118.33
2002 BUDGET
15
•
CITY OF HOPKINS
CITY OF HOPIINNS
2002 BUDGET SUMMARY-ALL FUNDS
REVENUES APPROPRIATIONS
%
2001 2002 Difference change 2001 2002 Difference change
GENERAL FUND GENERAL FUND
Property Taxes $ 4,692,361 $ 6,171,140 $ 1,478,779 31.5% Council $ 109,349$ 108,522$ (827) -0.8%
Intergovernmental 2,106,943 1,080,609 (1,026,334) -48.7% Administrative Services 301,561 388,733 87,172 28.9%
Licenses,Permits&Fines 473,120 566,105 92,985 19.7% Finance 142,982 148,903 5,921 4.1%
Interest Earnings 250,000 163,000 (87,000) -34.8% Legal 124,450 122,950 (1,500) -1.2%
Charges for Services 181,820 177,140 (4,680) -2.6% Municipal Building 98,928 112,615 13,687 13.8%
Miscellaneous 35,840 65,778 29,938 83.5% Activity Center 289,788 292,538 2,750 0.9%
Community Services 722,774 766,473 43,699 6.0%
Police 3,127,319 3,384,887 257,568 8.2%
Fire 571,337 577,908 6,571 1.2%
Emergency Preparedness 20,567 15,110 (5,457) -26.5%
Public Works 1,735,868 1,861,457 125,589 7.2%
Recreation 234,740 343,639 108,899 46.4%
Planning 138,026 95,826 (42,200) -30.6%
Unallocated 122,395 127,027 4,632 3.8%
$ 7,740,084 $ 8,223,772$ 483,688 6.2% $ 7,740,084 $ 8,346,588 $ 606,504 7.8%
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Chemical Asses.Team $ 55,000 $ 40,000 (15,000) -27.3% Chemical Assess.Team $ 55,000 $ 40,000 (15,000) -27.3%
Economic Development 77,000 1,045,500 968,500 Economic Development 123,864 . 1,568,546 1,444,682
Real Estate Sales 6,200 6,500 300 4.8% Real Estate Sales - - -
Paratransit 99,748 104,917 5,169 5.2% Paratransit 99,748 104,917 5,169 5.2%
Housing Rehabilitation 90,860 65,000 (25,860) -28.5% Housing Rehabilitation 102,602 103,196 594 0.6%
Parking 78,830 98,000 19,170 24.3% Parking 128,133 180,138 52,005 40.6%
Section 8 76,500 88,000 11,500 15.0% Section 8 71,587 71,887 300 0.4%
' s,z .
2002 BUDGET
�,yY �C':t-''' A��L4i��I.Lh�.B d �',,,,,,N0,--';'---* fR
1
16
I I I I I I
I 1 1 I I I I I I I I I I I I I I I I
CITY OF HOPKINS
SPECIAL REVENUE FUNDS,(cont.) SPECIAL REVENUE FUNDS,(cont.)
Cable Franchise 135,000 151,000 16,000 11.9% Cable Franchise 160,870 190,119 29,249 18.2%
Depot Coffee House 207,400 211,000 3,600 1.7% Depot Coffee House 206,901 211,413 4,512 2.2%
Art Center 206,100 402,358 196,258 95.2% Art Center 412,093 362,684 (49,409) -12.0%
Tax Increment Financing 2,259,524 5,300,351 3,040,827 134.6% Tax Increment Financing 3,815,495 5,465,172 1,649,677 43.2%
$ 3,292,162 $ 7,512,626 $ 4,220,464 128.2% $ 5,176,293 $ 8,298,072 $ 3,121,779 60.3%
PROPRIETARY FUNDS PROPRIETARY FUNDS
Equipment Replacement $ 581,000 $ 591,000 10,000 1.7% Equipment Replacement $ 362,960 $ 384,542 21,582 5.9%
Water 922,000 924,000 2,000 0.2% Water 980,231 1,087,551 107,320 10.9%
Sanitary Sewer 1,539,000 1,487,000 (52,000) -3.4% Sanitary Sewer 1,657,472 1,541,347 (116,125) -7.0%
Refuse 624,100 625,860 1,760 0.3% Refuse 723,859 695,409 (28,450) -3.9%
Storm Sewer 691,000 685,500 (5,500) -0.8% Storm Sewer 567,684 518,351 (49,333) -8.7%
Pavilion/Ice Arena 271,800 283,325 11,525 4.2% Pavilion/Ice Arena 323,642 331,695 8,053 2.5%
Skate Park 67,300 48,800 (18,500) -27.5% Skate Park 63,636 61,589 (2,047) -3.2%
$ 4,696,200 $ 4,645,485 $ (50,715) -1.1% $ 4,679,484 $ 4,620,484 $ (59,000) -1.3%
DEBT SERVICE FUNDS DEBT SERVICE FUNDS
Special Assessments $ 202,750 $ 188,000 (14,750) -7.3% Bond Principal $ 995,847 $ 3,991,502 2,995,655 300.8%
Property Taxes 342,000 342,000 - Bond Interest 1,070,908 1,053,878 (17,030) -1.6%
Special Fees 731,812 731,812 - Service Charges 3,500 3,002 (498) -14.2%
Tax Increments 1,669,000 1,616,000 (53,000) -3.2% Operating Transfer Out 50,000 50,000
Interest Earnings 37,150 46,483 9,333 25.1%
Operating Transfer In 50,000 50,000
$ 2,982,712 $ 2,974,295 $ (8,417) -0.3% $ 2,070,255 $ 5,098,382 3,028,127 146.3%
Total Revenues $ 18,711,158 $ 23,356,178 $ 4,645,020 24.8% Total Appropriations $ 19,666,116 $ 26,363,526 $ 6,697,410 34.1%
Use of Equity or
Fund Balance 954,958 3,007,348
TOTAL SOURCES 19,666,116 $ 26,363,526 $ 6,697,410 34.1% TOTAL USES $ 19,666,116 $ 26,363,526 $ 6,697,410 34.1%
2002 BUDGET
17
CITY OF HOPKINS
Approved Budget Summary—All Funds
REVENUE SUMMARY
The total budget represents planned or anticipated revenues and expenditures for all funds, excluding unbudgeted special revenue funds and capital project
funds. The amount of the annual total budget fluctuates up or down from year to year, depending on special projects and expenditures which may occur during
the plan budget period. The budget provides guidelines to staff for City operations.
The purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total
$23,356,178. Appropriations for all funds total $26,363,526 The deficit of$3,007,348 will come from unreserved fund balance in the Tax Increment Financing
funds, Economic Development fund, Debt Service funds and the General fund.
The largest source of revenue by category is property taxes of$8,850,635 comprising 48% of total revenues. Property taxes are levied to support the general
fund activities, help pay debt, provide support for housing and redevelopment activities and provide tax increment development funding sources. A successful
tax increment project has created a larger tax base and the city is collecting tax increment revenues from that property to use in future redevelopment of property
within that district.
Utility fees for water, sewer, refuse and storm sewer account for$3,507,610 of the City's revenue or 19%. The recycling rate was increased in 2002 to cover
increasing costs of providing that service. Each year the utility fees are analyzed to determine the accuracy of the rates being charged. The city is planning on
increasing its' water rate and its' refuse rate in 2003. The water utility issued bonds in 2000 to pay for repainting the water towers. The water rate needs to
increase to help cover debt service costs and increasing operating costs. The refuse fund is soon to replace a refuse truck and will need to rebuild the out flow
of cash for this purchase.
Intergovernmental revenues total $2,002,009 or 11% of the City's revenues. As commented earlier, the city has experienced a substantial decrease in state
governmental aids. The city supports the efforts of the state to decrease property tax burdens for Minnesota residents. Included in the 2002 intergovernmental
revenues is a one-time grant for$620,000. This is a livable communities grant to assist with the costs of redeveloping a section of Mainstreet downtown.
Charges for services, other than utilities is $1,380,665 or 8% of the City's revenues. The city charges for plan checks, special police or fire services, facility
rental, concessions, ice time and skate park admittance. Included in charges for services is $500,000, which is charged to the general and special revenue
funds for equipment replacement.
Special Assessment Fees for housing projects are $731,812 or 4% of City revenues. These fees are assessed every year to the specific properties that
benefited from the projects. These projects allowed the city to improve the value of the housing stock in several town home and condominium developments.
Permits, licenses and fines are $628,105 or 3% of revenues. Permit revenues are dependant on the economy and on future development of the city. In 2002,
permit revenues should increase over 2001 due to the Mainstreet development scheduled to proceed in 2002.
Overall, total revenues increased by 24% over last year with $3,000,000 of the $4,600,000 increase derived from a planned bond issuance and $1,000,000
associated with the downtown development.
2002 BUDGET
18
I I I r I r I I I 1 I I I r I t ( I I
CITY OF HOPKINS
2002 Budgeted Revenues
Other
4%
Utility Charges
19%
Charges for
Services Property Tax
8% 1 48%
Interest
3% \ d k
License, Permits& ---/
Fees
3%
Intergovermental Special Assess.
11% Fees
4%
44' i 5 2002 BUDGET .z .
19
CITY OF HOPKINS .
•
REVENUES-ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
1998 1999 2000 2001 2002
SOURCE ACTUAL ACTUAL ACTUAL BUDGET BUDGET
Current Revenues
CURRENT PROPERTY TAX $ 6,203,658 $ 6,578,543 $ 6,853,504 $ 7,245,361 $ 8,850,635
SPECIAL ASSESSMENTS 267,636 289,144 679,719 731,812 731,812
INTERGOVERNMENTAL REVENUE 2,433,797 3,159,920 3,184,975 2,345,076 2,002,009
LICENSE,PERMITS &FINES 470,431 620,859 576,692 500,120 628,105
INTEREST 611,898 626,132 867,895 797,050 591,683
CHARGES FOR CURRENT SERVICES 5,161,638 2,247,830 1,480,228 1,378,650 1,380,665
UTILITY SERVICE CHARGES 3,486,412 3,526,904 3,691,634 3,525,100 3,507,610
OTHER REVENUES 840,988 245,697 340,830 305,764 643,584
TOTAL CURRENT REVENUES $ 19,476,458 $ 17,295,029 $ 17,675,477 $ 16,828,933 $ 18,336,103
Other Financing Sources 8,722,803 5,784,994 965,250 1,882,225 5,020,075
GROSS TOTAL $ 28,199,261 $ 23,080,023 $ 18,640,727 $ 18,711,158 $ 23,356,178
LESS: Inter-Fund Transfers 8,722,803 1,754,994 965,250 1,882,225 2,020,075
TOTAL REVENUES $ 19,476,458 $ 21,325,029 $ 17,675,477 $ 16,828,933 $ 21,336,103
T
2002 BUDGE � 2
20
1 1 1 1 1 1 1 1 1 1
CITY OF HOPKINS
APPROPRIATION SUMMARY
The largest source of appropriations by category is employee salaries and benefits at$7,964,407. Employee salary and benefits make up 32% of the cities
annual appropriation. In 2002, employee salary and benefits increased by 5.5%. Included in the increase are three new positions in the police department.
They are an information technician, a police officer and a lead dispatcher. The police officer position was only approved to start after March 2002,to lesson the
impact on this years levy increases.
Materials, supplies and services make up 23% of appropriations at$5,579,711. This amount represents a 16.5% increase over last years budget. The increase
is directly related to demolition and construction costs associated with the Mainstreet development project. Other costs in this category comprise consulting,
professional services, office and general supplies, disposal costs and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2001 the appropriated amount for capital is$2,623,956 or 15% of total appropriations.
In 2002, the appropriated amount is $4,864,533 or 20% of total appropriations. The largest variance is for road improvements on the North Annex property and
purchasing property for the Mainstreet development. The city allocates equipment replacement costs to its' general and special revenue funds to ensure that
resources are available for replacement of equipment when scheduled or necessary.
Debt service appropriations in 2002 have more than doubled. This is attributed to the refunding of three issues and for early retirement of some tax increment
financing debt from district 1-1. Total appropriations for 2002 are $5,048,382 or 21% of appropriations.
The five largest programs of the city in 2002 account for 66% of the appropriations budget and are as follows:
Tax Increment Finance $5.5 million
Debt Service 5.5 million
Police 3.4 million
Public Works 1.9 million
Economic Development 1.6 million
. . . 2002 BUDGET
21
CITY OF HOPKINS
2002 Budgeted Appropriations
Debt
21
Salaries & Benefits
32%
Depreciation
4%
Capital Outlay
20%
Materials, Supplies
& Services
23%
2002 BUDGET
J J J 1 1 J
1 1 I ( I I I I I I
CITY OF HOPKINS
EXPENDITURES/EXPENSES-ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
ADOPTED
1998 1999 2000 2001 2002
OBJECTIVE ACTUAL ACTUAL ACTUAL BUDGET BUDGET
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS $ 6,525,384 $ 6,615,530 $ 7,016,191 $ 7,549,598 $ 7,964,407
MATERIALS, SUPPLIES AND SERVICES 4,482,822 4,870,085 5,161,611 6,143,677 6,882,427
CAPITAL OUTLAY 2,179,974 6,439,733 2,004,527 2,623,956 4,864,533
INTERGOVERNMENTAL CHARGEBACKS (544,123) (887,126) (1,303,907) (1,352,146) (1,302,716)
DEPRECIATION 758,508 936,668 1,061,730 951,300 985,538
DEBT REPAYMENT 1,969,821 2,071,958 1,715,622 2,070,255 5,048,382
TOTAL $ 15,372,386 $ 20,046,848 $ 15,655,774 $ 17,986,640 $ 24,442,571
Other Financing Uses 7,513,902 1,745,751 623,943 1,679,476 1,920,955 ,
GROSS TOTAL $ 22,886,288 $ 21,792,599 $ 16,279,717 $ 19,666,116 $ 26,363,526
LESS: Inter-Fund Transfers 7,513,902 1,745,751 623,943 1,679,476 1,920,955
TOTAL $ 15,372,386 $ 20,046,848 $ 15,655,774 $ 17,986,640 $ 24,442,571
' t ,,±, 2002 BUDGET
23
CITY OF HOPKINS
In 1997 commercial-industrial tax capacity values were adjusted down which reduced the overall tax capacity for the City by over$1 million. The increased
capacity in 2001 reflects overall increased market value of property in Hopkins from redevelopment and the strong economy. In 2002 the affects of the changes
implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity dropped over$5
million dollars. Below depicts tax capacity value over the last ten years.
Tax Capacity History (in thousand's)
18,000
15,000 As the graph depicts,the tax capacity in Hopkins had
r ; remained pretty level through 2000. However market value
y
continued to rise every year. The leveling of tax capacity is
12,000 " � ,; primarily caused by restructuring of the tax classifications
j_ 4 q; and rates by the state. In 2002, tax capacity decreased
9,000 �_ � ,�
'At i substantially due to drastic changes in property
6,000 Nt t " 4 classification rates by the state. Without further adjustments
I_ :'j 5 ® ' by the state,the tax capacity is projected to continue steady
3,000 5 —' E ; 4; growth into the future.
0 --, „,,,,, ' ,,-- ,,, _ - , , _,
, ,,, 0 1\ cb c5 0 '•
I
The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average home in
Hopkins in 2002 is valued at$133,000. Total taxes of$1,750 on an average home in Hopkins helps pay for all governmental services.
h ,, 1 ybF ti3 q
2002 BUDGET
24
I I I 1 i
I I I I I I I I I I I 1 I I I I I I I
CITY OF HOPKINS
City Property Tax Levy
2002 Monthly Property Tax Cost(average home)
City of Hopkins Monthly Property Tax HRA $0.80
Service Cost(average home) Administrative Services $3.45
$70 i
Finance $1.00
Legal $0.20
$50
$50 Municipal Building-(Public Works) $0.75
-
$40 �.�� ? Activity Center-(Public Works) $1.50
$30 Community Services $2.40
$20 - Police $20.55
$10 Fire $3.60
$0I I Public Works $12.35
1997 1998 1999 2000 2001 2002 Recreation $2.30
Planning and Community Development $0.55
Unallocated $0.85
Debt $2.70
Monthly Cost for City Services $53.00
As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002 however, we experience an
increase of$13 a month for property tax supported city service costs. This increased monthly cost is primarily associated with the change in the property tax
structure. At the same time the property owner was seeing increased city costs, they experienced substantial decreases in school district costs. These shifts in
property tax liabilities were accomplished by shifting state aid from one local unit of government to another.
The property owner in Hopkins will experience an overall decrease in property taxes in 2002 or a very slight increase.
2002 BUDGET
25
CITY OF HOPKINS
Monthly Service Costs
City of Hopkins Average Monthly Service Costs:
2001 2002 In 2002 the state legislature restructured the property tax system by reducing
property tax classification codes, state take over of a majority of the school district City
Property Taxes $40/mo $53/mo tax levy and eliminating homestead credit paid to local governments to keep rates
(average home) down. This had a major impact on the cities share of property taxes per homeowner.
HRA Property Taxes $ 0/mo $ 1/mo In addition to losing the homestead credit of$1,000,000, the city lost additional state
Water—Consumption aids of$32,000.
5,000 a month $6/mo $6/mo
$1.20/1000 gal.
Sewer—Consumption $11/mo $11/mo The 2002 budget process has pulled together the goals and objectives of the
5,000 a month council and provided them an avenue in which to obtain those goals.
$2.25/1000 gal.
Refuse and Recycling $15/mo $16/mo
Storm Sewer $4/mo $4/mo
Total $76/mo $90/mo
18% increase overall
The special revenue funds, which experienced major changes, include the Economic Development fund, Parking fund, Cable fund and Tax Increment Financing
funds. The city also reclassified the Art Center fund from an enterprise fund to a special revenue fund. The Economic Development fund is administering a
project in the downtown area that will require the purchase of land and infrastructure improvements. The project has been awarded a grant from the state to help
pay for these extraordinary costs. This expenditure follows the goals of continued redevelopment to expand the tax base in Hopkins. The Parking fund has
some maintenance costs for the ramp in 2002. The Cable fund will support the Art Center with an operating transfer to help pay for promoting and advertising
the Art Center. Tax Increment districts will see decreased tax revenues as a result of the property tax changes implemented in 2002. TIF District 2-11 will issue
bonds to pay for infrastructure improvements in that district.
The enterprise funds remain relatively constant with one rate change in 2002. The recycling rate is increased by$.50 a month.
2002 BUDGET,
26
I I I I I I I I I I I I I I I r r
CITY OF HOPKINS
City taxes of 54% results in payments of$636 annually or approximately$53 per month. Net property tax cost by program, was developed by crediting related
revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
I _ 1
Police Protection Street and Park Maintenance I Fire Protection
$20.55 $12.35 � $3.60
Council and Administration Debt Inspections, Assessing, Licensing
$3.45 $2.70 $2.40
Recreation Activity Center Finance
$2.30 $1.50 $1.00 ..
I
I
Unallocated Housing & Redevelopment Ai RCBuildaintenarc +ii ;. Plannm
�
"V-,
$ 85 $.80 $.75 $.55
,
Legal
$.20
The City's overall net levy increase before tax credits is 9.8%, which includes the HRA levy. The general fund gross levy increased from 2001 to 2002 by about
8.6% or$487,147. The increase in gross levy was necessary to compensate for the lack of increase in intergovernmental revenues and to cover the overall
general fund increase of 7.8% or$606,504. Debt service levy requirements remained the same in 2002 at$342,000.
City Levy—By Purpose(Net of Credits)
2001 2002
General Fund $4,670,361 $6,137,325 31.4% increase
Debt 342,000 342,000 0 % increase
HRA -0- 100,000 100 % increase
2002 BUDGET
27
CITY OF HOPKINS
Fund Balance
Fund Balance is the result of accumulated excess revenues over expenditures over past years. The City incorporates fund balance goals to meet its short and
long-term needs. Fund balance goals are established by staff and council,to provide for cash flow needs, capital purchases, emergency contingency and other
special needs identified. Most funds are projected to exceed the fund balance goals established by staff.
The general fund will use$122,816 of its fund balance in 2002 to pay for improvements to Shady Oak Beach, which was completed in 1999. This will be the last
payment for this improvement. Because of the changes in the tax structure, the general fund finds itself slightly below its fund balance goal of 50% of general
fund tax levy. This will be a discussion topic during the next budget process.
The Economic Development fund will use$523,046 of its'fund balance to assist in the redevelopment of Mainstreet between 7th and 8th streets. This project is a
combination of owned condeminiums and retail space and will improve upon the current use of this property. Economic Development fund continues to reach its'
fund balance goals
The Housing Rehab fund will continue to use fund balance for normal operations. If fund balance use continues into the future, this fund will need another
source of funding by 2020. Currently this fund meets its'fund balance goals.
The Parking fund will use a portion of its fund balance for operations and a portion for ramp repair. The parking fund will need increased or additional revenue
sources by 2009. Currently this fund meets its'fund balance goals.
The Cable TV fund is now supporting the advertising and promotion of the Art Center. With the addition of this new expense, the Cable TV fund balance will be
used up by 2008. The council and staff are working hard at relieving this burden from the cable fund. Currently this fund meets its'fund balance goals.
Tax Increment fund balance is being used to retire tax increment debt early. With the early retirement of debt, Tax Increment District 1-1 may be retired in 2006.
Currently these fund meet their combined fund balance goals.
2002 BUDGET
28
I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS
2002 FUND BALANCE PROJECTIONS
Projected 2002 Projected Amount
Recommended Beginning Changes in Available for Amount
Fund Balance Fund Balance Fund Balance Appropriation Reserved
GENERAL FUND
Approximately 50%of General Fund Gross Tax Levy $ 3,068,663 $ 3,126,627 $ (122,816) $ 2,373,811 $ 630,000
(the City is projected to fall slightly under its'goal of
50%)
CHEMICAL ASSESSMENT
$0 - Grant must be spent in order to be reimbursed - 11,321 - 1 1,321 -
ECONOMIC DEVELOPMENT
Maintain healthy fund balance to enable future 3,000,000 3,536,347 (523,046) 2,144,405 868,896
development projects for the city.
REAL ESTATE PURCHASES AND SALES 40,000 48,998 6,500 55,498 -
PARATRANSIT BUDGET - - - - -
$0 -Grants and fares do not usually cover entire costs.
Supported by the general fund.
HOUSING REHABILITATION 900,000 1,309,899 (38,196) 1,157,238 114,465
Maintain healthy fund balance to continue support of
housing rehabilitation for the city.
PARKING 250,000 368,154 (82,138) 286,016 -
Maintain fund balance to continue maintenance of parking
facilities and support the enforcement of parking.
SECTION 8 40,000 39,420 16,113 55,533 -
Maintain minimum to continue section 8 housing program.
CABLE TV 200,000 299,638 (39,119) 260,519 -
Maintain fund balance to replace communications
equipment and support communications.
2002 BUDCr
29
CITY OF HOPKINS
2002 FUND BALANCE PROJECTIONS(cont.)
Projected 2002 Projected Amount
Recommended Beginning Changes in Available for Amount
Fund Balance Fund Balance Fund Balance Appropriation Reserved
DEPOT COFFEE HOUSE 40,000 1,170 (413) 757
Build fund balance for capital improvements
ART CENTER OPERATIONS 80,000 - 39,674 39,674
Build fund balance for capital improvements
TAX INCREMENTS 1,750,000 2,053,565 (164,821) (182,083) 2,070,827
Maintain healthy fund balance to continue support of
exsisting debt, pay-as-you-go notes and projects.
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor'AA-G.O. debt rating. The City's total outstanding debt
on December 31, 2001, was$25,062,696. After reducing this by the amount supported by Utilities or special fees,the per capita debt is$700.
The total debt principal and interest due in 2002 is $5,931,502, of which$342,000 is raised through direct tax levy. The remaining principal and interest is paid
with direct fees, utility fees, tax increment transfers, special assessments and escrow funds held from three refunding bond issues. As depicted in the graph
below debt service requirements continue to decline for the next twenty years. The requirements drop to$2,100,000 in five years and to$1,500,000 in ten years.
The ability to retire 89 percent of the City's debt in the next ten years is a major strength.
The city is anticipating issuing new debt in 2002. The new debt would be issued for two reasons; 1) pay for street and road improvements with PIR improvement
bonds and, 2) pay for street and road improvements at the North Annex location using G.O. Tax Increment bonds.
In the future, other possible debt issues would be for a new fire station, public works storage facility, police station remodeling and additional PIR improvement
bonds. The new fire station would affect operating costs in the general fund in the future
The graph on the next page illustrates proposed early retirement of some debt in years 2002 thru 2005.
2002 BUDGET s
30
I I I I
1 I I 1 I I 1 I I I 1 I I I I
CITY OF HOPKINS
Total Debt Service Needs 2002-2017
•5,000,000.00
4,500,000.00
4,000,000.00 ---
3,500,000.00 ----
3,000,000.00 - - - — — — - - -- i
2,500,000.00 _ - -
2,000,000.00 ---
1,500,000.00
1,500,000.00
1,000,000.00
500,000.00 - _ _ -•
0.00 _. .
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Minnesota State law limits the amount of G.O. debt for any municipality to 2% of market value, estimated to be $971,202,200 in 2002. This limitation provides
reasonable assurance of the municipality's ability to pay. $19,424,000 is the legal limit for Hopkins; projected debt subject to limit for Hopkins is $2,760,000.
2002 BUDGET
31
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS -ALL FUNDS
Total General Obligation Bonds Revenue Bonds
Principal Interest Principal Interest Principal Interest
2002 5,931,502 1,291,258 3,991,502 1,053,876 1,940,000 237,382
2003 2,043,138 1,306,174 1,688,138 1,101,991 355,000 204,183
2004 1,965,620 1,097,409 1,585,620 906,734 380,000 190,675
2005 2,006,152 972,646 1,611,152 796,598 395,000 176,048
2006 1,291,284 789,812 886,284 629,264 405,000 160,548
2007 1,305,000 665,288 880,000 521,389 425,000 143,899
2008 1,355,000 599,989 910,000 474,168 445,000 125,821
2009 1,270,000 532,751 815,000 426,155 455,000 106,596
2010 1,225,000 467,264 750,000 380,800 475,000 86,464
2011 1,145,000 400,666 880,000 331,306 265,000 69,360
2012 835,000 341,368 560,000 285,863 275,000 55,505
2013 820,000 341,539 530,000 300,614 290,000 40,925
2014 605,000 247,418 295,000 222,108 310,000 25,310
2015 930,000 243,628 605,000 235,028 325,000 8,600
2016 340,000 198,483 340,000 198,483
2017 575,000 125,229 575,000 125,229
2018 260,000 94,274 260,000 94,274
2019 485,000 66,807 485,000 66,807
2020 115,000 45,039 115,000 45,039
2021 560,000 20,478 560,000 20,478
$ 25,062,696 $ 9,847,520 $ 18,322,696 $ 8,216,204 $ 6,740,000 $ 1,631,316
Through the visioning process the city has discovered that there are many community needs that the City of Hopkins must meet. The future debt capacity will
allow the city to issue debt to provide for our community's needs and desires while keeping property taxes reasonable.
a'�a v ,.b... cro' e:Sj :: fl P; inra m z'' i 5 .:,,, r
m ..1^::44 ''+t b,Y,Fi y ys' �1. S' , x6 t 6 1 d..:,. w4ai Sw s
�,-.�` .,,_z-', ,ter x. s._ �"''� .. _.�,�. am -•k�' a , "�°� .. , 1� .. _..
32
I I I I I I I I I I I I 1 I I I I I I
I I I I I I I I I I I I 1 I 1 1
CITY OF HOPKINS
Principal Debt Obligations
$2,250,000 -...,. — — - - —
$2,000,000 -- —
$1,750,000
$1,500,000 - —Tax Increment
- - -
Special Asses.
$1,250,000 _ __ -_ __._._.___ .__-__. ____.._
__�__ —.___---_-_.__ ' Revenue
—G.O.
$1,000,000 __ Housing
$750,000 — — — --
i ¢
::: '
—
$0
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
In 2001, the city issued refunding bonds at a savings of$135,000 to retire three debt
service issues. Early retirement of Tax Increment debt and refunding of some
special assessment, revenue and G.O. bonds, causes an increase in principal debt
payments in the next four years. Then obligations for the City are projected to stay
fairly level into the future.
2002 BUDGET
33
CITY OF HOPKINS
Capital Improvement Plans
The Capital Improvement Plan (CIP) begins with departments editing and updating existing plans from previous years and adding or deleting projects. Once this
is completed, Finance does an analysis of funding requirements and any related prioritization is done by the City Manager. The analysis includes a review of
projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement and the impact of future funding
needs is determined. The Major and Council then use the compiled information in the CIP along with the results of public discussion, to determine which
projects are to proceed and exactly how they will be funded.
2001 Capital Improvement Projects
Storm water—The City will spend approximately$50,000 on a few storm water management projects for residential streets. The County Road 3 project will
include$200,000 of storm sewer improvements. These projects are paid with current storm sewer revenues.
Water—The City is continuing to replace old water meters with radio read meters throughout the City and replace the water distribution main from 169 to Blake
Rd. The costs of these improvements are $200,000 each and come from remaining bond proceeds and current revenues. Residential water main improvements
will be approximately$75,000 from current revenues. The city is planning on increasing the water rate in 2003 to help pay for bonds issued in 2000.
Sanitary sewer—The City will spend approximately$75,000 on a few sanitary sewer management projects for residential streets. These projects are paid with
current sanitary sewer revenues.
Pavement Management—A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded through
State Aid, assessments and annual levy. This program identifies the most opportune time to repair streets. In 2002 the City anticipates spending approximately
$5,163,700 on street improvements.
Park—The City will replace red concrete area of Downtown Park with pavers and new benches. This will cost approximately$20,000 and will come from park
dedication fees.
Tax Increment—The City will consider redevelopment of the North Annex utilizing existing and future tax increment funds.
2002 BUDGET
34
CITY OF HOPKINS
CAPITAL IMPROVEMENT PROJECTS FOR 2002
PROJECT TITLE 2002
Water meter Radio Read System $200,000 (Install radio read system on water meters- monthly bills for customers.)
Residential Street Improvements $510,000 (sealcoating, mill/overlay, reconstruction of several Sts.)
Residential Street Improvements $200,000 (program to reconstruct water and sanitary sewer& storm sewer.)
Citywide Concrete Ally $64,000 (program to construct concrete alleys were alleys are in poor condition.)
County Road 3 $3,200,000 (Improvements along Excelsior Blvd, Hwy 169 to Blake Rd.)
Rebuild/Redesign 5th Ave So $180,000 (resurface and partial reconstruction from3rd to TH 7.)
Rebuild/Redesign 11th Ave So $450,000 (mill/overlay from bridge to Westbrooke
Streetscape Improv-11th Av S $165,000 (visually tie Main street to Excelsior Blvd.)
Excelsior Blvd St. scape Improvement $120,000 (9th to 169 - lighting, landscaping, pedestrian improvements.)
CSAH 73/Hwy 7 intersection $250,000 (Construct intersection improvements)
CSAH 73/CSAH 5 intersection $200,000 (Construct intersection improvements)
City-wide sidewalk repair $20,000 (program to maintain all public sidewalks&ADA improvements.)
County Road 61 Improvements $448,700 (street improvements from Co. Rd 3 to TH 7.)
S Oak Beach Redevel $50,000 (Shady Oak Beach redevelopment agreement.)
Downtown Park Improvements $20,000 (replace center red concrete with pavers and new benches.)
Downtown Park Stage $70,000 (Stage for park/recreation purposes.)
North Annex redevelopment $16,000,000 (redevelop SuperValu North Annex property.)
East Central Business District $850,000 (acquisition, demolition, redevelop commercial block on main street.)
Total $22,997,700
The projects described above are planned for 2002. The complete Capital Improvement Plan (CIP) is five years. In addition to the CIP, the city also completes
an Equipment Replacement Plan (ERP) that is twenty years out. Both of these plans assist the city with budgeting.
2002 BUDGET
35
CITY OF HOPKINS
General Fund Budget Projections
APPROVED
2001 2002 2003 2004 2005 2006
SOURCE ESTIMATED BUDGET BUDGET BUDGET BUDGET BUDGET
Current Revenues
CURRENT PROPERTY TAX $ 4,740,993 $ 6,171,140 $ 6,678,607 $ 7,106,557 $ 7,426,626 $ 7,867,458
INTERGOVERNMENTAL REVENUE 2,179,180 1,080,609 1,083,633 1,083,410 1,086,410 1,089,410
LICENSE, PERMITS&FINES 479,205 566,105 605,000 543,000 516,000 490,000
INVESTMENT EARNINGS 161,728 163,000 165,000 167,000 169,000 170,000
CHARGES FOR CURRENT SERVICES 175,202 177,140 182,454 187,928 193,566 199,373
OTHER REVENUES 17,391 32,000 25,000 23,000 21,000 20,000
NON REVENUE RECEIPTS 36,766 33,778
TOTAL REVENUES 7,790,465 8,223,772 8,739,694 9,110,895 9,412,602 9,836,241
Current Expenses
SALARIES AND EMPLOYEE BENEFITS 5,959,298 6,230,726 6,495,465 6,786,935 7,126,227 7,482,964
MATERIALS, SUPPLIES & SERVICES 2,476,442 2,603,521 2,693,609 2,785,949 2,855,598 2,926,988
CAPITAL OUTLAY 612,570 616,241 634,728 653,770 673,383 693,585
CAPITAL IMPROVEMENTS 25,000 86,630 150,000 152,500 50,000 " 50,000
TOTAL 9,073,310 9,537,118 9,973,802 10,379,154 10,705,208 11,153,537
LESS EXPENDITURES CHARGED TO
OTHER ACTIVITIES (1,293,321) (1,251,216) (1,288,752) (1,327,415) (1,367,238) (1,408,255)
NET TOTAL 7,779,989 8,285,902 8,685,050 9,051,739 9,337,970 9,745,282
OTHER FINANCING USES 10,476 60,686 54,644 59,156 74,631 90,959
TOTAL EXPENDITURES 7,790,465 8,346,588 8,739,694 9,110,895 9,412,601 9,836,241
CHANGE IN FUND BALANCE (122,816) 0 0 0 (0)
Total Fund Balance $ 3,126,627 $ 3,003,811 $ 3,003,811 $ 3,003,811 $ 3,003,811 $ 3,003,811
L 2002 BUDGET
36
I I I I
CITY OF HOPKINS
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general fund for
years 2003 through 2006 is projected to be 6.25%. This projection reflects an average annual appropriation increase of 4.2%. These amounts may be reduced
through appropriation cuts or new revenue sources.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. An average increase of 5% is estimated for tax base growth. In
addition to the normal growth there are several redevelopment projects which will increase the tax base substantially. This translates to a projected decrease in
the tax capacity rate over the next 5 years.
Hotel-motel taxes are not currently imposed on properties within the City of Hopkins. A study is being conducted regarding the impact of these taxes and will be
presented to the City Council for consideration.
Franchise fees—The city doesn't currently impose a utility franchise fee but is authorized to impose electric and gas utilities of up to 5%. A study is being
conducted on the impact of this fee and will be presented to the City Council to consider such a fee.
Intergovernmental revenue is held flat in the model because historically these revenues have either decreased or remained the same. Local government aid is
derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid and
HACA, and the amount can increase or decrease based upon State Legislative action. In 2002, the legislature eliminated the HACA portion of state aid.
Licenses, permits and fines include building permits, which are volatile depending on new construction and remodeling projects. Based on projected new
construction projects and historical information a substantial increase is projected for 2002 and 2003 with revenues leveling back after that.
Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity fluctuates
every year. This revenue is forecast to increase 1% annually.
Interest revenues are scheduled to decrease in 2002 and increase slightly over the next five years. This is based on historical information and an economic slow
down. Overall revenues will increase each year from 3.3%to 4.7%.
The general fund, which accounts for the majority of the City's operating expenses, has a revenue budget of$8,223,772 and an appropriation budget of
$8,346,588. The city will use $122,816 in fund balance in 2002. The increase in appropriations over 2001 is$606,504 or 7.8 percent. Again, this increase
includes a one time payment for the Shady Oak Beach development of$122,816. The rest of this increase is attributed to salary and employee benefits with
slight increases in other areas. The budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness
in all positions.
For 2002, the budget was prepared with the intention of not adding new programs or services, which would increase the cost of government services. The Police
department demonstrated a great need for additional personnel to alleviate the overtime burden and burn out of officers and dispatch clerks. Three new
positions were added in 2002. An emphasis was still placec on holding the line on the cost of current government services, while recognizing the increased cost
of providing those services. Departments were requested to provide financial information by programs within a department. The budget does not provide for the
reduction or elimination of any programs. Overall appropriations are projected to increase each year from 4.25%to 5.6%.
2002 BUDGET
37
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons
$Amount
2001 2002 Change Change
Council $109,349 $108,522 ($827) -.8%
Administrative Services $301,561 $388,733 $87,172 28.9%
Finance $142,982 $148,903 $5,921 4.1%
Legal $124,450 $122,950 ($1,500) (1.2%)
Municipal Building $98,928 $112,615 $13,687 13.8%
Activity Center $289,788 $292,538 $2,750 .9%
Community Services $722,774 $766,473 $43,699 6.0%
Police $3,127319 $3,384,887 $257,568 8.2%
Fire $571,337 $577,908 $6,571 1.2%
Emergency Preparedness $20,567 $15,110 ($5,457) (26.5%)
Public Works $1,735,868 $1,861,457 $125,589 7.2%
Planning &Economic Dev. $138,026 $95,826 ($42,200) (30.6%)
Recreation $234,740 $343,639 $108,899 46.4%
Unallocated $122,395 $127,027 $4,632 3.8%
TOTAL $7,740,840 $8,346,588 $606,504 7.8%
38
I I I I I I I I I I I I I I I I I I I
1 I I I I 1 I 1 I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
GENERAL FUND BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change
Revenues
Property Taxes $ 4,049,173 $ 4,327,792 $ 4,670,913 $ 4,692,361 $ 6,171,140 31.51%
Intergovernmental 2,067,882 2,134,678 2,130,196 2,106,943 1,075,399 -48.96%
Licenses,Permits and Fines 596,740 539,656 520,912 473,120 550,000 16.25%
Interest Earnings 160,942 165,005 96,283 250,000 163,000 -34.80%
Charges for Services 203,233 218,832 216,458 181,820 211,000 16.05%
Miscellaneous 69,402 49,981 27,364 35,840 53,233 48.53%
Total Revenues 7,147,372 7,435,944 7,662,126 7,740,084 8,223,772 6.25%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 4,104,094 4,332,425 4,683,491 4,580,099 4,829,679 5.45%
Fringe Benefits 1,090,158 1,166,437 1,266,062 1,318,011 1,401,047 6.30%
Materials, Supplies and Services
Professional&Technical Services 497,906 446,044 482,411 459,230 485,545 5.73%
Utilities and Maintenance 599,266 592,455 654,254 600,433 636,261 5.97%
Operations 326,379 311,708 356,092 371,397 400,978 7.96%
City Support Services 211,678 569,163 544,930 559,883 522,117 -6.75%
Supplies and Materials 430,501 430,756 447,169 538,608 558,620 3.72%
Capital Outlay
Buildings&Improvements 110,037 37,431 70,810 61,300 110,380 80.07%
Office Furniture and Equipment 64,615 28,632 16,902 17,250 - -100.00%
Equipment 25,563 12,773 67,245 35,600 83,400 134.27%
Equipment Allocation _ 465,684 474,627 479,220 478,461 509,091 6.40%
Total Expenditures 7,925,881 8,402,451 9,068,586 9,020,272 9,537,118 5.73%
Transfer Out 3,103 16,943 30,476 10,476 60,686
Reimbursed Expenditures _(824,366) (1,232,565) (1,280,026) (1,290,664) (1,251,216) -3.06%
Net Total Expenditures 7,104,618 7,186,829 7,819,036 7,740,084 8,346,588 7.84%
Excess(deficeincy)of Rev. over Exp. _ 42,754 249,115 (156,910) - (122,816)
Ending Fund Balance 2,877,512 3,126,627 2,969,717 3,126,627 3,003,811
39
CITY OF HOPKINS-2002 BUDGET
UNALLOCATED General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Property Taxes $ 4,049,173 $ 4,327,792 $ 4,670,913 $ 4,692,361 $ 6,171,140 31.51%
Intergovernmental Revenue 1,827,874 1,850,814 1,852,433 1,852,433 828,499 -55.28%
Interest earnings 160,941 165,005 96,283 250,000 163,000 -34.80%
Miscelaneous 38,700 39,926 - 380 -
Expenditures
Materials, Supplies and Services
Professional&Technical Services 13,102 553 12,053 - -
Operations - - 2,684 - -
City Support Services - - - - -
Supplies and Materials 736 765 1,870 111,919 102,527 -8.39% Contingency fund
Operating Transfers
Transfer to other funds 3,103 16,943 30,476 10,476 24,500 133.87% Support for Programs
Total Expenditures 16,941 18,261 47,083 122,395 127,027 3.78%
Indirectly Funded Amount (6,059,747) (6,365,276) (6,572,546) (6,672,779) (7,035,612) 5.44%
The Unallocated program is where unallocated revenues are recorded and unallocated
or unforseen expenditures are allocated from.
40
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 40100 UNALLOCATED FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
300 Current Ad Valorem taxes - 3,491,748 3,697,238 3,989,015 3,972,233 5,408,411 36.16%
301 Fiscal Disparities - 557,425 591,860 660,198 698,128 740,729 6.10%
303 Delinquent - 38,694 21,700 22,000 22,000
340 Local government aid - 867,140 838,916 840,291 840,291 807,989 -3.84%
342 PERA aid - 20,510 20,510 20,510 20,510
343 HACA - 960,734 991,388 991,632 991,632 - -100.00%
345 Other State Grants - - - - - -
370 Interest Earnings 119,158 160,941 165,005 96,283 250,000 163,000 -34.80%
Miscellaneous _ 38,700 39,926 - 380 -
TOTAL 6,076,688 6,383,537 6,619,629 6,795,174 7,162,639 5.41%
EXPENDITURES
Materials, Supplies and Services
582 Expert and professional services - 13,102 553 12,053 - -
652 General Liability 20,255 - - - - -
670 Contingency 52,726 - - 2,684 111,919 102,527 -8.39%
665 Miscellaneous - _ 736 765 1,870 - -
TOTAL 72,981 13,838 1,318 16,607 111,919 102,527 -8.39%
Capital Outlay
730 Improvements other than Buildings - 10,038 - - - -
Other Financing Uses
930 Transfer to Para-Transit Fund - 3,103 11,943 10,476 10,476 1,500 -85.68%
930 Transfer to Depot Fund 5,000 20,000 - 23,000
DEPARTMENT TOTAL 72,981 $ 26,979 $ 18,261 $ 47,083 $ 122,395 $ 127,027 3.78%
40a
GENERAL FUND FUND 101
PROGRAM: Unallocated
PROGRAM SUMMARY
The purpose of the Unallocated program of the General Fund is to provide budget for unforeseen or unusual expenditures which may occur in a given year. The
revenues recorded here are revenues that are not directly associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Maintain the current funding level for contingency.
FY 2001 FY 2002
Approved Approved Percent General Fund Revenues
REVENUES: Budget Budget Change
$9,000,000
Property Taxes $4,692,361 $ 6,171,140 31.5%
°
Intergovernmental 1,852,433 828,499 -55.3% $8,000,000 -, - ---
Interest Earnings 250,000 163,000 -34.9% —Property Tax
$7,000.000
Miscellaneous 380 - -100% a �N 't� Intergovernmental
EXPENDITURES $,000,000 License, Pt,rmits&Fines
" , - ,i �° Investment Earnings
Materials, Supplies& Services $ 111,919 $ 102,527 -8.4% 6$,000,000
:,-,4 ,!,4f-Q : u —Charges for Services
Operating Transfer 10,476 24,500 133.9% 54,000,000 ,, ��' 3 — —Other
Non Revenues
$3,000,000
, 1;, = aewe - 2
NET TAX AND GENERAL $6,672,779 $7,035,612 5.4% 62,000,000 -
REVENUE
$1,000,000 --- — - --
j
$0 — — - --
1997 1998 1999 2000 2001 2002 2003 2324 2005 2006
1
41
I I I 1 1 1 I I I I I I I 1
I I I I I I I I I I 1 1 i I
CITY OF HOPKINS-2002 BUDGET
CITY COUNCIL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditun
1998 1999 2000 2001 2001 2002 Change Highlights
Revenues
Contributions and Donations $ 1,950 $ - $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 21,672 21,596 24,046 24,400 24,400 24,400 Mayor and Council
Fringe Benefits 1,683 1,828 1,840 1,879 1,879 1,879
Materials,Supplies and Services
Professional&Technical Services 3,800 29,157 27,470 9,045 9,670 9,150 -5.38% Audit&consulting
Operations 36,792 41,921 45,528 52,297 59,390 56,655 -4.61% Post,print,train&misc.
City Support Services 3,150 8,252 8,360 7,987 8,360 8,388 0.33% Occupancy,insurance
Supplies and Materials 7,956 6,212 10,750 9,570 5,650 8,050 42.48% Office supplies&equip.
Capital Outlay
Office Furniture and Equipment 799 - - - -
Total Expenditures 75,852 108,966 117,994 105,178 109,349 108,522 -0.76%
Indirectly Funded Amount 73,902 108,966 117,994 105,178 109,349 108,522 -0.76%
The City Council Department is made up of two programs.
They are Council Activity and Health and Welfare.
42
PROGRAM 41100 FUND 101
COUNCIL ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 21,460 $ 21,672 $ 21,596 $ 24,046 $ 24,400 $ 24,400 $ 24,400
525 P.E.R.A. Contribution 594 384 448 - - - -
526 F.I.C.A. Contribution 1,467 1,299 1,380 1,840 1,879 1,879 1,879
TOTAL 23,521 23,355 23,424 25,886 26,279 26,279 26,279
Materials, Supplies and Services
540 Office Supplies 3,666 3,826 3,392 4,100 2,693 3,600 3,000 -16.67%
542 General Supplies 6,029 4,067 2,820 6,650 6,877 2,000 5,000 150.00%
555 Historical Society Supplies - 63 - - - 50 50
560 Postage 2,330 1,862 2,139 2,240 2,683 2,040 2,900 42.16%
568 Printing - 329 1,079 4,999 3,020 4,000 3,300 -17.50%
580 Audit 1,200 1,600 1,640 1,849 3,150 1,750 1,855 6.00%
581 Advertising and Publication 6,565 117 140 414 3,935 500 500
582 Expert&Professional Services 10,583 500 9,838 21,164 4,195 4,000 4,000
583 Other Contractual Services 2,558 3,300 251 1,656 200 1,020 500 -50.98%,
621 Space Allocation - - 6,360 6,377 6,377 6,377 6,505 2.00%
633 Dues and Memberships 18,841 19,460 20,260 16,925 17,327 18,000 18,000
635 Travel or Mileage - 369 989 1,685 2,000 2,500 2,500
636 Conference Fees 9,203 4,236 1,245 3,010 4,437 2,600 2,600
637 Meals and Lodging - 4,126 6,423 9,347 8,490 9,500 8,500 -10.53%
657 N.L.C.Liability Insurance 1,601 3,150 1,892 1,983 1,610 1,983 1,883 -5.04%
665 Miscellaneous-Other Charges 188 4,693 7,574 4,313 6,500 16,500 14,500 -12.12%
TOTAL 62,764 51,698 66,042 86,712 73,494 76,420 75,593 -1.08%
Capital Outlay
750 Office Equipment&Furnishings - 799 - - - - - -
PROJECT TOTAL $ 86,285 $ 75,852 $ 89,466 $ 112,598 $ 99,773 $ 102,699 $ 101,872 -0.81%
42a
1 I I I I I 1 1 I I I I 1
COUNCIL FUND 101
PROGRAM: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes city policies, goals and objectives. It approves the budget and monitors the activities
of the City Manager and City Attorney. The council also appoints members to boards and commissions. The City Council holds regular meetings and work
sessions, receives input from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and Legislative Policies.
They control spending through their review and approval of the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Adoption and commencement of Hopkins Vision action steps.
2. Adoption of Hopkins Mission Statement.
3. Citizen Academy 2002.
FY 2001 FY 2002
Original Approved Percentci • ~.W.
, t
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $26,279 $26,279 -%
}
Materials, Supplies& '� � ' ' , 1Services
76,420 75,593 -1.1% 3 °l
-•-.1r"'Pfi.':..r „'Ott,-4V4A„a'lU3'.:.1 :`A1'l•-.',•/h”)'f"54•41
Capital Outlay - - .
Reimbursed Expenditures ;,�
TOTAL $102,699 $101,872 -.1% - ,'. ' ' ` •'
-:„-,71,‘...14' 4.' '
PERSONNEL:
Number of FTE positions Mayor Council
43
PROGRAM 41100 FUND 101
COUNCIL ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 21,672 $ 21,596 $ 24,046 $ 24,400 $ 24,400 $ 24,400
525 P.E.R.A. Contribution 384 448 - - - -
526 F.I.C.A. Contribution 1,299 1,380 1,840 1,879 1,879 1,879
TOTAL 23,355 23,424 25,886 26,279 26,279 26,279
Materials, Supplies and Services
540 Office Supplies 3,826 3,392 4,100 2,693 3,600 3,000 -16.67%
542 General Supplies 4,067 2,820 6,650 6,877 2,000 5,000 150.00%
555 Historical Society Supplies 63 - - - 50 50
560 Postage 1,862 2,139 2,240 2,683 2,040 2,900 42.16%
568 Printing 329 1,079 4,999 3,020 4,000 3,300 -17.50%
580 Audit 1,600 1,640 1,849 3,150 1,750 1,855 6.00%
581 Advertising and Publication 117 140 414 3,935 500 500
582 Expert&Professional Services 500 9,838 21,164 4,195 4,000 4,000
583 Other Contractual Services 3,300 251 1,656 200 1,020 500 -50.98%
621 Space Allocation - 6,360 6,377 6,377 6,377 6,505 2.00%
633 Dues and Memberships 19,460 20,260 16,925 17,327 18,000 18,000
635 Travel or Mileage 369 989 1,685 2,000 2,500 2,500
636 Conference Fees 4,236 1,245 3,010 4,437 2,600 2,600
637 Meals and Lodging 4,126 6,423 9,347 8,490 9,500 8,500 -10.53%
657 N.L.C. Liability Insurance 3,150 1,892 1,983 1,610 1,983 1,883 -5.04%
665 Miscellaneous-Other Charges 4,693 7,574 4,313 6,500 16,500 14,500 -12.12%
TOTAL 51,698 66,042 86,712 73,494 76,420 75,593 -1.08%
Capital Outlay
750 Office Equipment&Furnishings 799 - - - - - -
PROJECT TOTAL $ 75,852 $ 89,466 $ 112,598 $ 99,773 $ 102,699 $ 101,872 -0.81%
43a
I I I I I I I I I I I I I I I I I I I
I I I I 1 I I I I I I I I I I I I I I
COUNCIL FUND 101
PROGRAM: Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council Department provides funding to social organizations operating within the City. It also provides funds to the
Human Rights commission.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to support local programs
FY 2001 FY 2002 ::::;
Original Approved Percent
EXPENDITURES: Budget Budget Change 0
Salaries/Wages/Benefits $ - $ - i1.4.''M 4
w
Materials, Supplies&
Services 6,650 6,650 -% 'i' 3 "'
Capital Outlay - - s.
Reimbursed Expenditures - - il 4
TOTAL $6,650 $6,650 -% :Y
PERSONNEL:
, ' :
Number of FTE positions
44
PROGRAM 41110-HEALTH AND WELFARE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Budget Budget Percent
CODE 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services
571 Chemical Health Commission $ 698 $ - $ - $ - $ -
572 Human Rights Commission 770 - - - -
583 Other Contractual Services 17,600 4,650 4,650 4,650 4,650
665 Miscellaneous-Other Charges 432 746 755 2,000 2,000
TOTAL 19,500 5,396 5,405 6,650 6,650
PROGRAM TOTAL $ 19,500 $ 5,396 $ 5,405 $ 6,650 $ 6,650
44a
I I I I I II I 1 1 I I 1 I I 1
1 I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
ADMINISTRATIVE SERVICES BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ - $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 202,194 244,895 262,830 267,834 306,111 14.29% Four&one-half full time employees
Fringe Benefits 51,606 64,590 68,473 76,321 89,599 17.40% Health,dental,life,FICA,PERA
Materials, Supplies and Services
Professional&Technical Services 22,971 6,762 3,895 2,825 7,340 159.82% Audit and other consulting services
Utilities and Maintenance 1,426 5,141 2,658 3,435 5,813 69.23% Equip.maint.,tele.&cell phone
Operations 20,881 25,532 31,560 33,540 54,478 62.43% Post.,print,train,picnic&misc.
City Support Services 7,564 8,216 8,040 8,211 13,765 67.65% Space and occupancy,insurance
Supplies and Materials 5,528 12,857 10,817 7,430 9,812 32.06% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 5,668 - - - -
Equipment Allocation 4,284 5,748 5,152 5,135 5,898 14.86% Equipment allocation
Total Expenditures 322,122 373,741 393,424 404,731 492,816 21.76%
Reimbursed Expenditures (46,260) (59,715) (101,140) (103,170) (104,083) 0.88% Charges to other funds for services
Net Total Expenditures 275,862 314,026 292,284 301,561 388,733 28.91%
Indirectly Funded Amount 275,862 314,026 292,284 301,561 388,733 28.91%
The Administrative Services Department is made up of nine programs. They are
Administration,Legislation,Agenda, Special Projects,Personnel,Newsletters,
Capital Improvement Plan, Wellness and Information Services.
45
ADMINISTRATIVE SERVICES FUND 101
EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 183,659 $ 198,671 $ 202,194 $ 244,895 $ 262,830 $ 267,834 $ 306,111 14.29%
524 SL Converted/LTD 2,055 1,554 1,548 1,884 2,001 2,110 2,410 14.22%
525 P.E.R.A. Contribution 4,455 5,760 6,153 7,733 8,844 9,388 11,725 24.89%
526 F.I.C.A. Contribution 12,941 13,882 15,041 17,440 21,042 20,625 23,570 14.28%
527 Cafeteria Benefit Plan 18,790 21,245 20,701 25,852 25,021 32,889 37,560 14.20%
531 Workers'Compensation Insurance 99 838 544 567 1,012 1,120 1,110 -0.89%
533 Deferred Compensation 5,073 5,750 6,579 6,735 7,464 7,100 9,350 31.69%
535 Paid Leave Accrual - 1,533 1,040 4,379 3;089 3,089 3,874 25.41%
TOTAL 227,072 249,233 253,800 309,485 331,302 344,155 395,710 14.98%
Materials, Supplies and Services
540 Office Supplies 3,196 4,317 4,053 7,804 7,749 3,340 4,865 45.66%
542 General Supplies 3,339 2,845 1,475 5,053 3,068 4,090 4,947 20.95%
560 Postage 958 716 497 336 1,330 535 8,030
563 Maint. &Repair-Equipment/Vehicle 30 323 62 2,102 77 1,105 2,088 88.96%
568 Printing - - - - - - 4,500
581 Advertising and Publication 99 20 851 - 1,154 500 7,500
582 Expert&Professional Services 80 2,900 21,303 5,135 3,575 2,150 6,800 216.28%
583 Other Contractual Services 85 - 192 1,553 - 200 210 5.00%
584 Telephone -Local 676 400 652 756 1,020 870 2,345 169.54%
585 Telephone-Long Distance - 271 322 181 297 200 230 15.00%
586 Telephone -Cellular - 341 390 2,102 1,265 1,260 1,150 -8.73%
588 Legal Services 485 861 1,476 74 320 475 330 -30.53%
621 Space Allocation - - 7,320 7,688 7,689 7,689 13,078 70.09%
630 Training - 636 191 1,546 4,734 300 784 161.33%
633 Dues and Memberships 3,909 1,553 2,224 5,891 6,540 6,550 7,045 7.56%
635 Travel and Mileage - 4,798 4,926 4,894 4,693 5,405 5,762 6.60%
636 Conferences and Schools 14,938 5,682 3,665 4,893 5,590 10,800 9,400 -12.96%
637 Meals and Lodging - 3,547 3,085 3,843 3,938 4,635 5,897 27.23%
639 Subscriptions and Publications - 1,543 1,531 1,630 1,281 1,215 1,960 61.32%
45a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I 1 I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
652 General Liability - - 244 528 351 522 687 31.61%
665 Miscellaneous - 3,123 3,911 2,499 2,300 3,600 3,600
TOTAL 27,795 33,876 58,370 58,508 56,970 55,441 91,208 64.51%
Capital Outlay
750 Office Equipment&Furnishings 5,299 5,753 5,668 - - - -
760 Computers - - - - 648 - -
799 Equipment Allocation - _ 3,500 4,284 5,748 5,152 5,135 5,898 14.86%
TOTAL 5,299 9,253 9,952 5,748 5,800 5,135 5,898 14.86%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks (20,000) (22,125) (46,260) (59,715) (101,140) (103,170) (104,083) 0.88%
DEPARTMENT TOTAL $ 240,166 $ 270,237 $ 275,862 $ 314,026 $ 292,932 $ 301,561 $ 388,733 28.91%
45b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department provides leadership and support to all city programs and operations. Administration
controls and directs the City's affairs. It responds to citizen concerns and participates in affiliated organizations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Council/Staff retreat
2. Improved Board and Commission training program.
3. Citizen Academy 2002
4. Upgraded Web Site
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $122,917 $128,975 4.9%
Materials, Supplies& Services 28,481 30,012 5.6%
Capital Outlay 846 878 3.8%
Reimbursed Expenditures (51,239) (59,230) 15.6% '
�,,� yyyy
gam' `A a:$, k d Yl 3 �, 'VL4;
NET TAX AND GENERAL '°z, z�
REVENUE SUPPORTED $101,005 $100,635 -0.4"/0 ,'t.
b
PERSONNEL: ,,� ' 1
Number of FTE positions 1.75 1.75 ',. ' :. -1,'''''''� cv
'S `E. 3Rc.Tye? :%.Iitb X 4'
46
I I I i I 1
1 I I I I I I 1 1 I I I I I I I I I I
PROGRAM 41215-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 79,242 $ 83,444 $ 96,501 $ 99,559 3.2%
524 SL/Converted-LTD 677 827 760 784 3.2%
525 P.E.R.A. Contribution 1,342 1,833 2,874 3,140 9.3%
526 F.I.C.A. Contribution 5,603 7,081 7,431 7,666 3.2%
527 Cafeteria Benefit Plan 8,103 7,124 8,968 9,532 6.3%
531 Workers'Compensation Insurance 236 350 470 350 -25.5%
533 Deferred Compensation 4,598 5,683 4,800 6,700 39.6%
535 Paid Leave Accrual 1,132 1,113 1,113 1,244 11.8%
TOTAL 100,933 107,455 122,917 128,975 4.9%
Materials, Supplies and Services
540 Office Supplies 3,101 2,837 1,075 1,500 39.5%
542 General Supplies 1,215 261 1,600 1,000 -37.5%
555 Other Supplies - - - -
560 Postage 288 1,236 235 300 27.7%
563 Maint. &Repair-Equipment/Vehicles 259 58 105 200 90.5%
581 Advertising and Publication - 1,027 100 100
582 Expert&Professional Services - 300 750 750
583 Other Contractual Services 861 - 60 60
584 Telephone 596 796 630 630
585 Telephone-Long Distance 181 297 120 150 25.0%
586 Telephone-Cellular 815 573 480 500 4.2%
588 Legal Services - - 260 260
621 Space Allocation 3,823 3,823 3,823 3,899 2.0%
630 Training 913 300 300 600 100.0%
633 Dues and Memberships 1,306 1,537 1,895 1,895
635 Travel or Mileage 4,382 4,210 2,790 4,100 47.0%
636 Conference Fees 2,625 3,600 7,750 6,350 -18.1%
46a
PROGRAM 41215-ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cant.)
637 Meals and Lodging 3,825 3,872 2,600 3,800 46.2%
639 Subscriptions and Publications 999 591 190 250 31.6%
652 General Liability 221 147 218 168 -22.9%
665 Miscellaneous 2,499 2,200 3,500 3,500
TOTAL 27,909 27,666 28,481 30,012 5.4%
Capital Outlay
750 Office Equipment&Furnishings - - - -
799 Equipment Allocation 2,500 846 846 878 3.8%
TOTAL 2,500 846 846 878 3.8%
PROGRAM TOTAL 131,342 135,966 152,244 159,865 5.0%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (19,048) (51,239) (51,239) (59,230) 15.6%
NET TOTAL $ 112,294 $ 84,727 $ 101,005 $ 100,635 -0.4%
46b
1 1 I I I I I I I I I I I 1 1 1 1
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Legislation
PROGRAM SUMMARY
The Legislation program of the Administrative Services Department monitors and recommends legislative actions through the state. This includes ensuring that
legislative policies and procedures adopted by the city are complied with. Also that legislation is necessary for the welfare of the people and the efficient
administration of the City's affairs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Pursuit of special legislation on Food and Beverage tax.
2. Prepare information on potential utility franchise fees.
3. Continue to monitor the legislative activities each spring.
FY 2001 FY 2002
Original Approved Percent
`411 -
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $14,077 $14,770 4.9%
Materials, Supplies &
Services 1,852 1,861 0.5%
Capital Outlay 545 573 5.1%
Reimbursed Expenditures (2,030) - -100.0%
TOTAL $14,444 $17,204 19.1%
PERSONNEL:
Number of FTE positions .18 .18
47
PROGRAM 41220 -LEGISLATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 10,141 $ 11,251 $ 11,002 $ 11,416 3.8%
524 SL/Converted-LTD - - 87 90 3.4%
525 P.E.R.A. Contribution 304 343 334 369 10.5%
526 F.I.C.A. Contribution 691 845 847 879 3.8%
527 Cafeteria Benefit Plan 1,025 963 1,620 1,823 12.5%
531 Workers'Compensation Insurance 21 42 60 50 -16.7%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 137 127 127 143 12.6%
TOTAL 12,319 13,571 14,077 14,770 4.9%
Materials, Supplies and Services
540 Office Supplies - - 115 115
542 General Supplies - - 175 175
555 Other Supplies - - - -
560 Postage - - 50 50
563 Maint. &Repair-EquipmentNehicles 61 - - -
581 Advertising and Publication - - -
582 Expert&Professional Services - - -
583 Other Contractual Services - - -
584 Communications-Telephone/Alarm - - -
585 Telephone-Long Distance - - -
586 Telephone -Cellular - - -
588 Legal Services - 30 30
621 Space Allocation 424 425 425 434 2.0%
630 Training - - -
633 Dues and Memberships - 300 300
635 Travel or Mileage - 285 285
636 Conference Fees 60 - 100 100
47a
I I I I I I I I I I I I I I I I I I I
PROGRAM 41220-LEGISLATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
637 Meals and Lodging - 300 300
639 Subscriptions and Publications - 50 50
652 General Liability 22 15 22 22
665 Miscellaneous - - - -
TOTAL 567 440 1,852 1,861 0.5%
Capital Outlay
750 Office Equipment&Furnishings - - - -
799 Equipment Allocation 330 545 545 573 5.1%
330 545 545 573 5.1%
PROGRAM TOTAL 13,216 14,556 16,474 17,204 4.4%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (2,001) - (2,030) - -100.0%
NET TOTAL $ 11,215 $ 14,556 $ 14,444 $ 17,204 19.1%
47b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Agenda
PROGRAM SUMMARY
The Agenda program of the Administrative Services Department keeps the council informed through meetings and correspondence. This includes the preparation
of the weekly agenda and council updates. Ensures that charter, laws, policies and resolutions passed by the council are recorded and enforced. The council is
provided information regarding all city affairs and city status.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Adoption and commencement of Vision action steps.
2. Incorporation of Mission Statement into operations.
FY 2001 FY 2002
Original Approved Percent -
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $56,184 $59,271 5.5%
Materials, Supplies& Services 4,523 3.275 -27.6%
Capital Outlay 846 878 3.8% -
Reimbursed Expenditures (19,797) (22,740) 14.9%
TOTAL $41,756 $40,684 -2.6%
PERSONNEL: % -',„R
Number of FTE positions .75 .75
4 8 "1"1.11)11. 4116 .
I I I I I I I I I I
I I I I I I I 1 I I I I I I I I I I I
PROGRAM 41230 -AGENDA
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget %
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 41,517 $ 44,340 $ 43,518 $ 45,396 4.3%
524 SL/Converted-LTD 253 281 343 357 4.1%
525 P.E.R.A. Contribution 1,058 1,152 1,074 1,196 11.4%
526 F.I.C.A. Contribution 2,951 3,566 3,351 3,495 4.3%
527 Cafeteria Benefit Plan 3,770 3,927 5,721 6,180 8.0%
531 Workers'Compensation Insurance 82 178 175 180 2.9%
533 Deferred Compensation 1,651 1,781 1,500 1,900 26.7%
535 Paid Leave Accrual 1,157 502 502 567 12.9%
TOTAL 52,439 55,727 56,184 59,271 5.5%
Materials, Supplies and Services
540 Office Supplies 133 527 500 500
542 General Supplies - - 415 415
555 Other Supplies - - - -
560 Postage - - 120 20
563 Maint. &Repair-Equipment/Vehicles 22 - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services - - -
583 Other Contractual Services 664 - - -
584 Communications-Telephone/Alarm - - - -
585 Telephone-Long Distance - - - -
586 Telephone -Cellular - - - -
588 Legal Services - - 110 -
621 Space Allocation 1,590 1,590 1,590 1,622 2.0%
630 Training - - - -
633 Dues and Memberships - - - -
635 Travel or Mileage - - 1,070 -
636 Conference Fees - - - -
48a
PROGRAM 41230-AGENDA
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget %
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services,(cont.)
637 Meals and Lodging - 66 535 535
639 Subscriptions and Publications - - 100 100
652 General Liability 84 56 83 83
665 Miscellaneous - - - -
TOTAL 2,493 2,239 4,523 3,275 -27.6%
Capital Outlay
750 Office Equipment&Furnishings - - - -
799 Equipment Allocation 1,000 846 846 878 3.8%
TOTAL 1,000 846 846 878 3.8%
PROGRAM TOTAL 55,932 58,812 61,553 63,424 3.0%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (8,657) (19,797) (19,797) (22,740) 14.9%
NET TOTAL 8 47,275 8 39,015 $ 41,756 $ 40,684 -2.6%
48b
1 1 I I I I I I I I i
I I I I I I I I I I I I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Special Projects
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies. Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Develop strategic communication plans for all City departments.
2. Coordinate an educational opportunity/forum for Hopkins residents.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change Citizens Academy
REVENUES: $ - $ -
Open House
EXPENDITURES:
Salaries/Wages/Benefits - 21,554 Caring Youth Awards
Materials, Supplies& Services - 13,158
Capital Outlay - 297
Reimbursed Expenditures -
NET USE OF FUND BALANCE $ - $ 35,009
PERSONNEL:
Number of FTE positions .0 .33
49
PROGRAM 41293 - SPECIAL PROJECTS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 16,771
524 SL/Converted-LTD - - - 132
525 P.E.R.A. Contribution - - - 770
526 F.LC.A. Contribution - - - 1,291
527 Cafeteria Benefit Plan - - - 1,798
531 Workers'Compensation Insurance - - - 50
533 Deferred Compensation - - - 500
535 Paid Leave Accrual - - - 242
TOTAL - - - 21,554
Materials,Supplies and Services
540 Office Supplies - - - 600
542 General Supplies - - - 128
560 Postage - - - 1,000
563 Maint. &Repair-Equip. &Vehicles - - - 638
568 Printing - - - 500
581 Advertising and Publication - - - 2,800
582 Expert&Professional Services - - - 4,500
584 Telephone -Local - - - 470
621 Space Allocation - - - 2,185
630 Training - - - 77
633 Dues and Memberships - - - 25
635 Travel or Mileage - - - 10
637 Meals and Lodging - - - 26
639 Subscriptions and Publications - - - 100
652 General Liability - - - 99
TOTAL - - - 13,158
Capital Outlay
799 Equipment Allocation - - - 297
PROGRAM TOTAL $ - $ - $ - $ 35,009
49a
I I I I I I I I I I I I I I I I I I 1
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Personnel
PROGRAM SUMMARY
The Personnel program of the Administrative Services Department provides human resource support for departments, employees and organized unions. This
includes coordination of staff recruitment, coordination of employee benefit programs and conducting employee relations' activities for all City employees.
Another aspect of this program is ensuring compliance with state,`federal and local laws regarding employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Attract and retain well trained, competent employees.
2. Prepare and administer fair and reasonable employment policies and procedures.
3. Maintain reasonable compensation and benefit levels for City staff.
4. Preparation/Implementation of pay study.
FY 2001 FY 2002
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $42,183 $44,040 4.4%
Materials, Supplies & Services 9,447 9,582 1.4%
Capital Outlay 846 878 3.8% iA
Reimbursed Expenditures (13,416) (10,405) -22.4% 44i
TOTAL $39,060 $44,095 12.9% ll cr. I 1�
1 '—'11i
PERSONNEL: _ � ,,--.,,--.i _`
Number of FTE positions .45 .45 '
—Al IF;A.1 b 1 1
50
PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget %
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 33,336 $ 35,281 $ 33,215 $ 34,632 4.3%
524 SL/Converted-LTD 471 504 262 273 4.2%
525 P.E.R.A. Contribution 1,730 1,858 1,721 1,915 11.3%
526 F.I.C.A. Contribution 2,570 2,762 2,558 2,667 4.3%
527 Cafeteria Benefit Plan 3,674 3,732 3,924 3,980 1.4%
531 Workers'Compensation Insurance 68 • 138 120 140 16.7%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 1,023 383 383 433 13.1%
TOTAL 42,872 44,658 42,183 44,040 4.4%
Materials, Supplies and Services
540 Office Supplies 421 1,053 500 500
542 General Supplies 287 - 300 300
555 Other Supplies - - - -
560 Postage 48 94 50 60 20.0%
563 Maint. &Repair-EquipmentNehicles 22 19 - -
581 Advertising and Publication - 127 400 200 -50.0%
582 Expert&Professional Services 3,539 1,245 500 500
583 Other Contractual Services 14 - 100 100
584 Communications-Telephone/Alarm 9 - 15 15
585 Telephone-Long Distance - - 50 50
586 Telephone-Cellular 245 119 300 150 -50.0%
588 Legal Services 74 320 40 40
621 Space Allocation 830 830 830 847 2.0%
630 Training - - - -
633 Dues and Memberships 4,585 5,003 4,230 4,600 8.7%
635 Travel or Mileage 46 230 500 500
636 Conference Fees 625 1,940 900 900
50a
I I I I I I I I I I 1 I I I I 1 1 1 1
PROGRAM 41250-PERSONNEL
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget %
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
637 Meals and Lodging - - 600 600
639 Subscriptions and Publications 188 100 105 190 81.0%
652 General Liability 27 18 27 30 11.1%
665 Miscellaneous - - - -
TOTAL 10,960 11,098 9,447 9,582 1.4%
Capital Outlay
750 Office Equipment&Furnishings -
799 Equipment Allocation 706 846 846 878 3.8%
706 846 846 878 3.8%
PROGRAM TOTAL 54,538 56,602 52,476 54,500 3.9%
Expenditures Charged to Other Activities
Intragovermental Chargebacks (17,702) (13,416) (13,416) (10,405) -22.4%
•
NET TOTAL $ 36,836 $ 43,186 $ 39,060 $ 44,095 12.9%
50b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic,service, and fraternal organizations; and other communities and government
agencies. Written communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Moved from Cable fund
i
FY 2001 FY 2002
Approved Approved Percent ' " %%
Budget Budget Change '�r f
REVENUES: $ - $ - % - = /
EXPENDITURES: —=L__ - ,
'
i.-----
Salaries/Wages/Benefits
$ - $ 10,173 100%
Materials, Supplies&Services - 20,289 100% , ____
Capital Outlay - 297 100%
Reimbursed Expenditures - - #i ' �:
�.-
-----
NET TAX AND GENERAL REVENUE 1� 0°7...P.
.
SUPPORTED $ - $ 30,7.59 100"/0
4*
PERSONNEL:
Number of FTE .ositions .0 .16
51
1 I I I I I I I I I I I I I I I I I I
PROGRAM 41296-NEWSLETTERS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 7,910
524 SL/Converted-LTD - - - 62
525 P.E.R.A. Contribution - - - 385
526 F.I.C.A. Contribution - - - 609
527 Cafeteria Benefit Plan - - - 808
531 Workers'Compensation Insurance - - - 35
533 Deferred Compensation - - - 250
535 Paid Leave Accrual - - - 114
TOTAL - - - 10,173
Materials, Supplies and Services
542 General Supplies - - - 179
560 Postage - - - 6,600
568 Printing - - - 4,000
581 Advertising and Publication - - - 4,400
582 Expert&Professional Services - - - 100
584 Telephone-Local - - - 1,000
621 Space Allocation - - - 3,050
630 Training - - - 107
633 Dues and Memberships - - - 100
635 Travel or Mileage - - - 107
637 Meals and Lodging - - - 36
639 Subscriptions and Publications - - - 500
652 General Liability - - 110
TOTAL - - - 20,289
Capital Outlay
799 Equipment Allocation - - - 297
PROGRAM TOTAL $ - $ - $ - $ 30,759
51a
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Capital improvements
PROGRAM SUMMARY
The Capital Improvements program of the Administrative Services Depa►lnient coordinates the annual Five Year Capital Improvement Plan for the City. This
plan encompasses all infrastructure and major capital changes proposed for the city for the next five years.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to diligently plan future projects for the city.
2. Improve on presentation of CIP to council.
FY 2001 FY 2002
Original Approved Percent
EXPENDITURES: Budget Budget Change r
Salaries/Wages/Benefits $26,076 $27,448 5.3%
Materials, Supplies & Services 652 715 9.7%
1
Capital Outlay 574 591 2.96%
Reimbursed Expenditures - t"
TOTAL $27,302 $28,ii'54 5.32% -;* ‘‘ ___diw fti
PERSONNEL:
Number of FTE positions .25 .25 '
52
I I I I I I I I I I I I I I I I I I I
PROGRAM 41270- CAPITAL IMPROVEMENTS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 18,895 $ 20,013 $ 20,307 $ 21,172 4.3%
524 SL/Converted-LTD 115 - 160 167 4.4%
525 P.E.R.A. Contribution 98 108 107 120 12.1%
526 F.I.C.A. Contribution 1,206 1,524 1,564 1,630 4.2%
527 Cafeteria Benefit Plan 1,592 1,581 2,839 4,024 41.7%
531 Workers' Compensation Insurance 37 76 65 70 7.7%
533 Deferred Compensation 486 - 800 - -100.0%
535 Paid Leave Accrual 225 234 234 265 13.2%
TOTAL 22,654 23,536 26,076 27,448 5.3%
Materials, Supplies and Services
540 Office Supplies - - 100 100
542 General Supplies 265 177 100 225 125.0%
555 Other Supplies - - - -
560 Postage - - 30 - -100.0%
563 Maint. &Repair-Equipment/Vehicles - - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services - - - -
583 Other Contractual Services - - - -
584 Communications-Telephone/Alarm - - - -
585 Telephone-Long Distance - - - -
586 Telephone -Cellular - - - -
588 Legal Services - - 35 - -100.0%
621 Space Allocation - - - -
630 Training - - - -
633 Dues and Memberships - - - -
635 Travel or Mileage 277 50 360 360
636 Conference Fees - - - -
52a
PROGRAM 41270 - CAPITAL IMPROVEMENTS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services
637 Meals and Lodging - - - -
639 Subscriptions and Publications - - - -
652 General Liability 27 18 27 30 11.1%
665 Miscellaneous - - - -
TOTAL 569 245 652 715 9.7%
Capital Outlay
750 Office Equipment&Furnishings - - - -
799 Equipment Allocation 330 591 574 591 2.96%
TOTAL 330 591 574 591 2.96%
PROGRAM TOTAL 23,553 24,372 27,302 28,754 5.32%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - - - -
NET TOTAL $ 23,553 $ 24,372 $ 27,302 $ 28,754 5.32%
52b
I I I I I I I 1 I I 1
I I I I I I I I I I I I I I I I I I I
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Services Department provides support and activities to encourage overall general good health of city employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to provide healthy guidance to employees.
FY 2001 FY 2002
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $2,695 $2,854 5.9%
Materials, Supplies& Services 1,540 1,625 5.5% ; E
Capital Outlay - - ‘14, ,:
r
A.It
a,
t.
Reimbursed Expenditures - -
TOTAL $4,235 $4,479 5.76%
PERSONNEL:
Number of FTE positions .05 .05
53
PROGRAM 41280-WELLNESS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 1,890 $ 2,071 $ 2,073 $ 2,164 4.4%
524 SL/Converted-LTD - - 16 17 6.3%
525 P.E.R.A. Contribution 98 108 107 120 12.1%
526 F.I.C.A. Contribution 144 158 160 167 4.4%
527 Cafeteria Benefit Plan 184 187 305 349 14.4%
531 Workers'Compensation Insurance 4 8 10 10
533 Deferred Compensation - - - -
535 Paid Leave Accrual 22 24 24 27 12.5%
TOTAL 2,342 2,555 2,695 2,854 5.9%
Materials, Supplies and Services
540 Office Supplies - - 50 50
542 General Supplies 594 432 500 525 5.0%
555 Other Supplies - - - -
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles - - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services 336 383 150 200 33.3%
583 Other Contractual Services - - 40 50 25.0%
584 Communications-Telephone/Alarm - - - -
585 Telephone-Long Distance - - - -
586 Telephone -Cellular - - - -
588 Legal Services - - - -
621 Space Allocation - - - -
630 Training - - - -
633 Dues and Memberships - - - -
635 Travel or Mileage - - - -
636 Conference Fees 40 50 50 50
53a
I I I I I I I I I I I I I I I 1 I I I
I I I I I I I
PROGRAM 41280 -WELLNESS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services
637 Meals and Lodging - - - -
639 Subscriptions and Publications 430 590 650 650
652 General Liability - - - -
665 Miscellaneous - 100 100 100
TOTAL 1,400 1,555 1,540 1,625 5.5%
Capital Outlay
750 Office Equipment&Furnishings - - - -
799 Equipment Allocation 124 - - -
124 - - -
PROGRAM TOTAL 3,866 4,110 4,235 4,479 5.76%
Expenditures Charged to Other Activities
Intragovermental Chargebacks - - - -
NET TOTAL $ 3,866 $ 4,110 $ 4,235 $ 4,479 5.76%
53b
ADMINISTRATIVE SERVICES FUND 101
PROGRAM: Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and software support for the City. It also provides
individual city employees with hardware and software support. The internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to provide technical expertise in maintaining and designing the city's computer network.
2. Adoption/Implementation of a technology plan.
FY 2001 FY 2002
Original Approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $80,023 $86,625 8.3%
Materials, Supplies& Services 8,946 10,691 19.5%
Capital Outlay 1,478 1,506 1.89%
Reimbursed Expenditures (16,688) (11,708) 9.3%
•
TOTAL $73,759 $87,114 18.11%
PERSONNEL:
a�
Number of FTE positions 1.15 1.1 414111
54
I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 59,874 $ 66,429 $ 61,218 $ 67,091 9.6%
524 SL/Converted-LTD 368 389 482 528 9.5%
525 P.E.R.A. Contribution 3,103 3,441 3,171 3,710 17.0%
526 F.I.C.A. Contribution 4,275 5,107 4,714 5,166 9.6%
527 Cafeteria Benefit Plan 7,504 7,507 9,512 9,066 -4.7%
531 Workers'Compensation Insurance 119 220 220 225 2.3%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 683 706 706 839 18.8%
TOTAL 75,926 83,799 80,023 86,625 8.3%
Materials, Supplies and Services
540 Office Supplies 4,149 3,332 1,000 1,500 50.0%
542 General Supplies 2,692 2,197 1,000 2,000 100.0%
560 Postage - - 50 - -100.0%
563 Maint. &Repair-Equipment/Vehicles 1,738 - 1,000 1,250 25.0%
568 Printing - - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services 1,260 1,647 750 750
583 Other Contractual Services 14 - - -
584 Communications-Telephone/Alarm 151 224 225 230 2.2%
585 Telephone-Long Distance - - 30 30
586 Telephone-Cellular 1,042 573 480 500 4.2%
621 Space Allocation 1,021 1,021 1,021 1,041 2.0%
630 Training 633 4,434 - -
633 Dues and Memberships - - 125 125
635 Travel or Mileage 189 204 400 400
636 Conference Fees 1,543 - 2,000 2,000
637 Meals and Lodging 18 - 600 600
54a
PROGRAM 41290-INFORMATION SERVICES
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
639 Subscriptions and Publications 13 - 120 120
652 General Liability 147 97 145 145
TOTAL 14,610 13,728 8,946 10,691 19.5%
Capital Outlay
760 Computers - 648 - -
799 Equipment Allocation 758 1,478 1,478 1,506 1.89%
TOTAL 758 2,126 1,478 1,506 1.89%
PROGRAM TOTAL 91,294 99,653 90,447 98,822 9.3%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (12,307) (16,688) (16,688) (11,708) -29.84%
NET TOTAL 5 78,987 $ 82,965 $ 73,759 $ 87,114 18.11%
54b
1 1 I I I 1 I I I
I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
FINANCE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1998 1999 2000 2001 2001 2002 Change Highlights
Revenues
Miscellaneous $ 17,837 $ 5,155 $ 2,747 $ 2,800 $ 3,540 $ - -100.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 170,745 175,179 180,395 192,244 188,622 198,642 5.31% Four full time employees
Fringe Benefits 48,881 48,410 48,380 49,991 53,207 56,680 6.53%
Materials,Supplies and Services
Professional&Technical Services 10,725 3,229 3,042 1,545 2,690 2,910 8.18% Audit,consulting&other
Utilities and Maintenance 8,715 11,280 14,212 7,780 11,365 10,755 -5.37% Software maint&telephone
Operations 8,426 8,131 9,263 8,281 10,545 10,572 0.26% Post,print,advtg,train,&misc.
City Support Services - 7,924 8,205 8,065 8,199 8,374 2.13% Space and occupancy,insurance
Supplies and Materials 3,714 5,775 9,002 6,375 5,550 4,989 -10.11% Office supplies and small equip
Capital Outlay
Office Furniture and Equipment - 2,421 - - - - Lateral file cabinet
Equipment Allocation 15,500 16,500 18,480 24,727 24,727 25,626 3.64% Computer software allocation
Total Expenditures 266,706 278,849 290,979 299,007 304,905 318,548 4.47%
Reimbursed Expenditures (121.,275) (160,460) (162,887) (161,923) (161,923) (169,645) 4.77% Charges to others for acctg serv.
Net Total Expenditures 145,431 118,389 128,092 137,084 142,982 148,903 4.14%
Indirectly Funded Amount 127,594 113,234 125,345 134,284 139,442 148,903 6.78%
The Finance department is made up of nine programs. They are
Benefit Administration,Budgeting,Cash Management,Debt
Management,General Accounting,Payroll,Risk Management,
Tax Increment Financing Reporting,and Utility Billing.
55
DEPARTMENT - FINANCE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
License 12,210
Current Services 2,814 4,955 2,747 2,800 3,540
Other Miscellaneous 2,813 200
TOTAL REVENUES 17,837 5,155 2,747 2,800 3,540
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 170,597 $ 174,541 $ 178,069 $ 192,244 $ 188,322 $ 198,392 5.35%
501 Overtime-Regular Employees 148 638 2,326 - 300 250 -16.67%
524 SL/Converted-LTD 1,521 1,362 1,312 1,369 1,484 1,564 5.39%
525 P.E.R.A. Contribution 8,605 9,379 9,346 9,973 9,756 10,971 12.45%
526 F.I.C.A. Contribution 12,342 13,455 13,627 14,627 14,500 15,275 5.34%
527 Cafeteria Benefit Plan 18,954 17,567 17,359 17,632 20,856 21,981 5.39%
531 Workers'Compensation Insurance 705 462 378 745 788 800 1.52%
533 Deferred Compensation 2,251 3,806 3,728 3,472 3,650 3,800 4.11%
535 Paid Leave Accrual 4,503 2,379 2,630 2,173 2,173 2,289 5.34%
TOTAL 219,626 223,589 228,775 242,235 241,829 255,322 5.58%
Materials,Supplies and Services
540 Office Supplies 3,607 5,621 9,002 6,375 5,550 4,989 -10.11%
555 Other Supplies 107 154
560 Postage 1,884 1,877 1,777 1,900 1,930 1,995 3.37%
563 Maint. &Repair-Equipment/Vehicles 8,419 10,659 13,718 6,850 10,560 9,880 -6.44%
568 Printing 1,283 - 478 200 925 830 -10.27%
580 Audit - 1,691 200 - - -
581 Advertising and Publication 531 968 913 518 990 1,005 1.52%
582 Expert&Professional Services 8,135 770 2,051 1,445 1,500 1,720 14.67%
583 Other Contractual Services 2,590 768 791 100 1,190 1,190
584 Communications-Telephone/Alarm 150 540 467 858 705 785 11.35%
585 Telephone-Long Distance 146 81 27 72 100 90 -10.00%
55a
1 1 1 1 I 1 I I 1 I 1 11 I 1
I 1 1 I I I I I I I I I I I I I I I I
DEPARTMENT - FINANCE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
621 Space Allocation - 7,680 7,790 7,790 7,790 7,965 2.25%
633 Dues and Memberships 1,230 1,170 985 1,375 1,230 1,260 2.44%
633 Travel or Mileage 505 398 619 629 950 980 3.16%
636 Conference Fees 1,362 1,776 1,667 1,151 1,610 1,672 3.85%
637 Meals and Lodging 1,395 971 2,615 2,113 2,430 2,490 2.47%
639 Subscriptions and Publications 236 10 10 220 330 290 -12.12%
652 General Liability - 244 415 275 409 409
665 Miscellaneous - 961 199 175 150 50 -66.67%
TOTAL 31,580 36,339 43,724 32,046 38,349 37,600 -1.95%
Capital Outlay
750 Office Equipment&Furnishings - 2,421 - - - -
799 Equipment Allocation 15,500 16,500 18,480 24,727 24,727 25,626 3.64%
TOTAL 15,500 18,921 18,480 24,727 24,727 25,626 3.64%
EXPENDITURE TOTAL 266,706 278,849 290,979 299,007 304,905 318,548 4.47%
Expenditures Charged to Other Activities
699 IntragovermentalChargebacks (121,275) (160,460) (162,887) (161,923) (1.61,923) (169,645) 4.77%
NET EXPENDITURE TOTAL $ 145,431 $ 118,389 $ 128,092 $ 137,084 $ 142,982 $ 148,903 4.14%
NET TAX AND GENERAL
REVENUE SUPPORTED 127,594 113,234 125,345 134,284 139,442 148,903 6.78%
55b
FINANCE FUND 101
PROGRAM: Benefit Administration
PROGRAM SUMMARY
The benefit administration program of the Finance Department provides benefit information and administration to employees of the City of Hopkins and the
housing and Redevelopment Authority. This program administers health, dental, life, short and long-term disability and workers compensation insurances. It
also includes flexible spending account administration and deferred compensation administration. Benefit administration reconciles insurance reports,files
claims and assists employees with all benefit related needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Reconcile general ledger liability accounts for insurance.
2. Continue research options for health and dental insurance coverage. , _ ., , , , ,, ,,:.
FY 2001 FY 2002 Benefits
Approved Approved Percent
EXPENDITURES: Budget Budget Change $1,499,000
$1,349,000
Salaries/Wages/Benefits $16,741 $17,496 4.5% $1,199,0000 .
Materials, Supplies & Services 2,425 2,600 7.2% $1,049,0000 . • p Paid leave
pP $899,000 , N: ®Deferred Comp
Capital Outlay1,370 1,438 5.0% $749,000 / . ■' ®Unemply
pill
$599,000 �` .�� ■Workers Comp
Reimbursed Expenditures (6,244) (4,162) -3.3% $449,000 0 , "■ ❑Insurance
P , , .
$299,000 0/ . • 0 FICA
• •1
TOTAL $14,292 $17,372 21.6% $149,000 0 II • UI PFRA
-$1,000 / LE Disability
PERSONNEL: 1997
1998
1999 2000
Number of FTE positions .3 .3
56
I I I I I I I I I I I I I I I I I 1 1
I 1 1 I I I I I I I I I 1 I I I I I I
PROGRAM 41305-BENEFIT ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 11,728 $ 12,665 $ 13,006 $ 13,536 4.08%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 102 107 4.90%
525 P.E.R.A. Contribution 608 656 674 749 11.13%
526 F.I.C.A. Contribution 858 937 1,001 1,042 4.10%
527 Cafeteria Benefit Plan 1,166 1,221 1,753 1,851 5.59%
531 Workers'Compensation Insurance 23 45 55 55
533 Deferred Compensation - - - -
535 Paid Leave Accrual 142 150 150 156 4.00%
TOTAL 14,525 15,675 16,741 17,496 4.51%
Materials, Supplies and Services
540 Office Supplies - 50 -
560 Postage - - -
563 Maint. &Repair-Equipment/Vehicles 321 - 500 500
568 Printing - - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services 695 945 750 950 26.67%
583 Other Contractual Services - 150 150
584 Communications-Telephone/Alarm - - -
585 Telephone -Long Distance - - - -
621 Space Allocation 600 600 600 615 2.50%
633 Dues and Memberships - - - -
635 Travel or Mileage 3 - 25 25
636 Conference Fees - - 115 120 4.35%
637 Meals and Lodging - - 150 155 3.33%
639 Subscriptions and Publications - - 25 25
652 General Liability 61 40 60 60
657 N.L.C. Liability Insurance - - - -
TOTAL 1,680 1,585 2,425 2,600 7.22%
56a
PROGRAM 41305-BENEFIT ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 1,945 1,370 1,370 1,438 4.96%
DEPARTMENT TOTAL 18,150 18,630 20,536 21,534 4.86%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (6,348) (6,244) (6,244) (4,162) -33.34%
NET TOTAL $ 11,802 $ 12,386 $ 14,292 $ 17,372 21.55%
56b
1 1 I I II I I
FINANCE FUND 101
PROGRAM: Budget
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the annual budget. It also prepares the 20-year equipment replacement plan and assists
the City Manager with the capital improvement plan preparation. This includes meeting with departments and administrators to determine the,overall goals and
funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. ;,Apply for the Government_Finance Officers Budget Award.
2. Implement a two-year budget process.
2002 Proposed General Fund Expenditure Budget
FY 2001 FY 2002
Original Approved Percent APPROPRIATIONS
t
EXPENDITURES: Budget Budget Change I ` ( - ._..._
; 3 ;
2001 ' 1 2002 'Difference change I
Salaries/Wages/Benefits $22,969 $33,359 45.2% ,-
GENERAL FUND i
Council $ 109,349 $ 110,622 i$ 1,273 1 1.2%;
Materials, Supplies& Services 3,730 2,940 -21.2% i ~ ~- r
' ;Administrative Services ! 301,561 ;� 398,983 k 97,422 32.3%1
Capital Outlay 4,625 4,858 5.0% ,Finance } 142,982 { i 148,903 _..i.__..' 5,921 4.1%{
Leal 124,450 I 1 ! 122,950 11 (1,500) -1.2%1
Reimbursed Expenditures (10,599) (12,416) 17.1% Municipal Building ..........98,928....j ....... 113,315 14,387 14.5%1
�_._
ActivitySenter ; 289,788 : 1 292,538 { i i 2,750 0.9%1
TOTAL $20,725 $28 741 38.7% ' � .�
> , Community Services__..............g t 722,774 ' ; 766 573 ' ; 43,799 6.1%°
Police i 3,127,319 d 3,380,832 1 j 253,513 8.1%
_IFire ._ 571,337 1 578,008 { 6,671 1.2%
„i t1?me _ency Preparedness 20,567 11 15,110 : 5,45 -26.5%
1._...Public Works............................................j._..._......._1,735,868...?...;................_1,863,007...?'.......;..........._127,139.................7.3%o
PERSONNEL: 1 Recreation 234,740 11343,639 3 108,899 46.4%1
Planning 138,026 I I 84,417 I I (53,609) -38.8%:
Number of FTE positions .3 .4 !Unallocated __ 122,395 j1 s 127 ,691 i 5,296 4.3%
. $I 7,740,084 1,$1 8,346,588 11$ 606,504 , 7.8%1
57
PROGRAM 41320-BUDGET
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 16,088 $ 17,695 $ 17,974 $ 26,265 46.13%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 142 207 45.77%
525 P.E.R.A. Contribution 833 917 931 1,452 55.96%
526 F.I.C.A. Contribution 1,158 1,293 1,384 2,022 46.10%
527 Cafeteria Benefit Plan 1,759 1,811 2,261 3,040 34.45%
531 Workers'Compensation Insurance 31 68 70 70
533 Deferred Compensation - - - -
535 Paid Leave Accrual 194 207 207 303 46.38%
TOTAL 20,063 21,991 22,969 33,359 45.23%
Materials, Supplies and Services
540 Office Supplies 40 260 50 50
560 Postage 16 10 10
563 Maint. &Repair-Equipment/Vehicles 250 - 1,750 900 -48.57%
568 Printing - 100 100
581 Advertising and Publication 422 228 250 275 10.00%
582 Expert&Professional Services 145 - - -
583 Other Contractual Services - 150 150
584 Communications-Telephone/Alarm - - -
585 Telephone-Long Distance - - - -
621 Space Allocation 800 800 800 820 2.50%
633 Dues and Memberships 275 - -
633 Travel or Mileage 149 100 160 165 3.13%
636 Conference Fees 322 150 155 160 3.23%
637 Meals and Lodging 15 230 230 235 2.17%
639 Subscriptions and Publications 30 30 30
652 General Liability 46 30 45 45
657 N.L.C. Liability Insurance - - - -
TOTAL 2,189 2,119 3,730 2,940 -21.18%
57a
I I I I I I I I I I I I I I I I I I I
I I ,
PROGRAM 41320 - BUDGET
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 1,945 4,625 4,625 4,858 5.04%
DEPARTMENT TOTAL 24,197 28,735 31,324 41,157 31.39%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks ( 11,485) (10,599) (10,599) (12,416) 17.14%
NET TOTAL $ 12,712 $ 18,136 $ 20,725 $ 28,741 38.68%
57b
FINANCE FUND 101
PROGRAM: Cash
PROGRAM SUMMARY
The cash program of the Finance Department invests, records and forecast cash flows for the city. Cash is invested according to state statute and city investment
policies. Cash flow projections are prepared for all funds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Invest public funds in a manner,which will provide the highest investment return with minimum risk while meeting daily cash flow needs.
2. Maintain and update cash flow projections.
3. Prepare RFP for banking services.
FY 2001 FY 2002 INVESTMENTS (Year ending-cost value)
Original Approved Percent
EXPENDITURES: Budget Budget Change 1998 1999 2000
Salaries/Wages/Benefits $16,391 $17,097 2.3% Piper Jaffray $ 4,905,314 $ 8,218,595 $ 6,125,635
Materials, Supplies& Services 5,190 4,950 -22.1% Norwest(NISI) $ 3,023,139 $ 4,762,943 $ 4,803,874
Capital Outlay 2,437 2,559 137.8% Smith Barney $ 2,745,133 $ 1,246,200 $ 6,224,810
Reimbursed Expenditures (14,350) (14,712) -7.7% Dain $ 2,263,259 $ 2,514,605 $ 2,307,375
TOTAL $9,668 $9,894 17.1% TOTAL $12,936,845 $16,742,343 $19,461,694
PERSONNEL:
Number of FTE positions .25 .25
58
I I I I I I I I I I I I I I 1 I I I I
I 1 1 1 1 I I I I I I I I I I I I I I
PROGRAM 41330- CASH MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 11,434 $ 12,521 $ 12,770 $ 13,334 4.42%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 101 105 3.96%
525 P.E.R.A. Contribution 592 649 661 737 11.50%
526 F.I.C.A. Contribution 828 919 983 1,027 4.48%
527 Cafeteria Benefit Plan 1,233 1,281 1,659 1,685 1.57%
531 Workers'Compensation Insurance 22 50 70 55 -21.43%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 139 147 147 154 4.76%
TOTAL 14,248 15,568 16,391 17,097 4.31%
Materials, Supplies and Services
540 Office Supplies 254 120 500 200 -60.00%
560 Postage 294 30 450 460 2.22%
563 Maint. &Repair-Equipment/Vehicles 1,012 50 1,500 1,500
568 Printing - 100 100
581 Advertising and Publication - - - -
582 Expert&Professional Services - - -
583 Other Contractual Services 665 - 450 450
584 Communications-Telephone/Alarm - - -
585 Telephone-Long Distance - 10 10
621 Space Allocation 1,400 1,400 1,400 1,430 2.14%
633 Dues and Memberships - - -
635 Travel or Mileage 30 - 40 45 12.50%
636 Conference Fees 35 - . 250 255 2.00%
637 Meals and Lodging - 355 365 2.82%
639 Subscriptions and Publications 10 - 65 65
652 General Liability 71 47 70 70
657 N.L.C. Liability Insurance - - -
TOTAL 3,771 1,647 5,190 4,950 -4.62%
58a
PROGRAM 41330 - CASH MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 1,945 2,437 2,437 2,559 5.01%
DEPARTMENT TOTAL 19,964 19,652 24,018 24,606 2.45%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (17,674) (14.350) (14,350) (14,712) 2.52%
NET TOTAL $ 2,290 $ 5,302 $ 9,668 $ 9,894 2.34%
5 8b
1 I I I 1 I I
FINANCE FUND 101
PROGRAM: Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the Hopkins Housing Rehabilitation Authority. Debt
is issued in accordance with state statute and city charter. Debt is maintained at a manageable level for the city.
-0. 4 ,4 x
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 ` "ke4,
1. Maintain the current bond rating of AA-through conservative financial management and accurate reporting of financial and economic conditions of the city.
2. Project future debt needs and ability. ,„, r,i,. ,,Kft;..,. 4,Q0.. . . . r> *e .. , . F r <,� r{sf„, k, ,w1..4,.,.,„Q .r,N,,x.: ,fw,A;„.' %.,z.h, ,,,,, , .
FY 2001 FY 2002
Original Approved Percent Bond Principal and Interest Payments
EXPENDITURES: Budget Budget Change
$2,500,000
Salaries/Wages/Benefits $ 9 038 $ 4.3% ,' ',', �W -,' -�� ”4,4 '�'
> 9,425 $2,250,000 z,: �� � x .�'` '�' � '�`'$
$2,000,000 F
Materials, Supplies& Services 540 574 6.3% 1 :',,,,, ,,, - , `• •' ''' ':''.-::' •:-, '-.•,-, ' •',-;•',' .,'....',,,,,,,r
$1,750,000 :'
Capital Outlay 374 392 4.8% $1,500,000 _ —Tax Increment
lik
-Special Asses.
$1,250,000 I Revenue
Reimbursed Expenditures (9,952) (10,391) 4.4% I —c o
$1,000,000 I- --
Housing
TOTAL $ 0 $ 0 0% $750,000 F — . __- `,,
$500,000 ` ____ - __--
PERSONNEL: Anif
$250,000 - ---mr- _
Number of FTE positions .10 .10 $o
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
59
PROGRAM 41340-DEBT MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 6,401 $ 6,992 $ 7,095 $ 7,447 4.96%
501 Overtime-Regular Employees - - -
524 SL/Converted-LTD - 56 59 5.36%
525 P.E.R.A. Contribution 332 363 368 412 11.96%
526 F.I.C.A. Contribution 459 512 546 573 4.95%
527 Cafeteria Benefit Plan 656 667 867 821 -5.31%
531 Workers'Compensation Insurance 12 26 24 27 12.50%
533 Deferred Compensation - - -
535 Paid Leave Accrual 74 82 82 86 4.88%
TOTAL 7,934 8,641 9,038 9,425 4.28%
Materials, Supplies and Services
540 Office Supplies - - 50 59
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles 250 - 10 30 200.00%
568 Printing - - - -
581 Advertising and Publication - - 100 100
582 Expert&Professional Services 200 - 200 205 2.50%
583 Other Contractual Services - - - -
584 Communications-Telephone/Alarm - - - -
585 Telephone -Long Distance - - 10 10
621 Space Allocation - - - -
633 Dues and Memberships - 10 10
635 Travel or Mileage - 10 10
636 Conference Fees 50 - 100 100
637 Meals and Lodging - 10 10
639 Subscriptions and Publications - 40 40
652 General Liability - - - -
657 N.L.C. Liability Insurance - - - -
TOTAL 500 - 540 574 6.30%
59a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PROGRAM 41340-DEBT MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 973 374 374 392 4.81%
DEPARTMENT TOTAL 9,407 9,015 9,952 10,391 4.41%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (9,915) (9,952) (9,952) (10,391) 4.41%
NET TOTAL $ (508) $ (937) $ - $
59b
FINANCE FUND 101
PROGRAM: Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial management for the City and the Housing and Redevelopment Authority. It also provides
support services to other departments in the City. It accomplishes this task through initiating fiscal plans, implementation and control of those plans,accounting
and analysis of transactions. Accounting manages the city's day-to-day accounting transactions, including accounts receivable, accounts payable, cash receipts
and general accounting. The program prepares monthly and quarterly financial statements and compiles the year end comprehensive financial report.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Apply for Comprehensive Annual Financial Report.
2. Provide accurate and timely month-end and quarterly financial reports.
FY 2001 FY 2002
Original Approved Percent Governmental Fund Type Expenditures
Budget Budget Change
REVENUES: $ 3,540 $ - -100% 25,000
EXPENDITURES: 20,000 — — - —
Salaries/Wages/Benefits $68,925 $62,596 -9.8%
3
■1995
Materials, Supplies & Services 10,105 10,785 6.7% 15,000 J ■1996
01997
Capital Outlay 7,678 8,049 4.8% _ k
*., 10,000 01998
Reimbursed Expenditures (29,109) (34,341) 18.0% e ; ■1999
NET TAX AND GENERAL 5,000 0 2000
REVENUE SUPPORTED $54,059 $47,089 12.9%
} ;. 4
ad, ..,.,..3
PERSONNEL: Year
Number of FTE positions 1.15 1.05
60
I I 1
PROGRAM 41350- GENERAL ACCOUNTING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Current Services 2,747 2,800 3,540
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,519 $ 56,940 $ 53,638 $ 48,456 -9.66%
501 Overtime-Regular Employees 444 - - -
524 SL/Converted-LTD 744 779 422 382 -9.48%
525 P.E.R.A. Contribution 2,849 2,951 2,778 2,680 -3.53%
526 F.I.C.A. Contribution 4,074 4,225 4,130 3,731 -9.66%
527 Cafeteria Benefit Plan 6,141 6,095 7,088 6,538 -7.76%
531 Workers'Compensation Insurance 129 230 250 250
533 Deferred Compensation - - - -
535 Paid Leave Accrual 582 619 619 559 -9.69%
TOTAL 69,482 71,838 68,925 62,596 -9.18%
Materials, Supplies and Services
540 Office Supplies 4,601 3,289 1,500 1,900 26.67%
560 Postage 1,410 1,828 1,400 1,450 3.57%
563 Maint. &Repair-Equipment/Vehicles 5,110 2,500 2,500 2,600 4.00%
568 Printing 478 - 450 480 6.67%
581 Advertising and Publication 229 - 250 250
582 Expert&Professional Services 156 200 200 205 2.50%
583 Other Contractual Services 27 - 200 200
584 Communications-Telephone/Alarm 165 224 250 260 4.00%
585 Telephone-Long Distance 27 42 30 30
621 Space Allocation 1,400 1,400 1,400 1,430 2.14%
633 Dues and Memberships 795 800 900 925 2.78%
635 Travel or Mileage 5 93 250 255 2.00%
60a
PROGRAM 41350-GENERAL ACCOUNTING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES,(cont.)
Materials,Supplies and Services, (cont.)
636 Conference Fees 627 308 280 285 1.79%
637 Meals and Lodging 1,628 917 365 375 2.74%
639 Subscriptions and Publications 140 60 70 16.67%
652 General Liability 71 47 70 70
665 Miscellaneous other charges - 25 - -
TOTAL 16,729 11,813 10,105 10,785 6.73%
Capital Outlay
750 Office Equipment - - -
799 Equipment Allocation 4,863 7,678 7,678 8,049 4.83%
TOTAL 4,863 7,678 7,678 8,049 4.83%
PROGRAM TOTAL 91,074 91,329 86,708 81,430 -6.09%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (29,114) (29,109) (29,109) (34,341) 17.97%
NET PROGRAM TOTAL $ 61,960 $ 62,220 $ 57,599 $ 47,089 -18.25%
NET TAX AND GENERAL
REVENUE SUPPORTED 59,213 59,420 54,059 47,089 -12.89%
60b
1 i 1
I I I I I I I I I I I I I I I I I I I
FINANCE FUND 101
PROGRAM: Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll,maintains all payroll records and completes the payroll quarterly reports. It also
provides support services to employees regarding payroll issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Aggressively seek 100%direct deposit participation.
2. Provide accurate and timely payroll and reports.
FY 2001 FY 2002
Original Approved Percent Year Number of Permanent Full&
Budget Budget Change Part-time Employees
EXPENDITURES: 2001 115
Salaries/Wages/Benefits $36,337 $37,935 4.4% 2000 114
Materials, Supplies & Services 6,204 5,649 -8.9% 1999 112
Capital Outlay 6,937 7,288 5.1% 1998 110
Reimbursed Expenditures (13,914) (10,028) -27.9% 1997 106
TOTAL $35,564 $40,844 14.9% 1996 106
1995 105
PERSONNEL:
1994 105
Number of FTE positions .7 .7
61
PROGRAM 41370-PAYROLL
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 27,162 $ 29,171 $ 28,140 $ 29,235 3.89%
501 Overtime-Regular Employees 331 - 50 -
524 SL/Converted-LTD 270 280 222 230 3.60%
525 P.E.R.A. Contribution 1,424 1,511 1,458 1,617 10.91%
526 F.I.C.A. Contribution 2,180 2,343 2,167 2,251 3.88%
527 Cafeteria Benefit Plan 2,274 2,368 2,165 2,355 8.78%
531 Workers'Compensation Insurance 55 110 110 110
533 Deferred Compensation 1,864 1,688 1,700 1,800 5.88%
535 Paid Leave Accrual 950 325 325 337 3.69%
TOTAL 36,510 37,795 36,337 37,935 4.40%
Materials, Supplies and Services
540 Office Supplies 739 243 800 200 -75.00%
560 Postage 5 16 10 15 50.00%
563 Maint. &Repair-Equipment/Vehicles 4,784 2,500 2,500 2,550 2.00%
568 Printing - 75 -
581 Advertising and Publication - - - -
582 Expert&Professional Services 755 200 200 205 2.50%
583 Other Contractual Services 14 - 20 20
584 Communications-Telephone/Alarm 151 224 225 235 4.44%
585 Telephone -Long Distance - 10 10
621 Space Allocation 1,400 1,400 1,400 1,430 2.14%
633 Dues and Memberships 190 200 210 210
635 Travel or Mileage 32 36 35 40 14.29%
636 Conference Fees 166 233 250 255 2.00%
637 Meals and Lodging 44 66 350 360 2.86%
639 Subscriptions and Publications - 50 50
61a
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I i I I
PROGRAM 41370-PAYROLL
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES,(cont.)
Materials,Supplies and Services,(cont.)
652 General Liability 70 46 69 69
665 Miscellaneous other charges 50 - - -
TOTAL 8,400 5,163 6,204 5,649 -8.95%
Capital Outlay
Office Equipment
799 Equipment Allocation 2,918 6,937 6,937 7,288 5.06%
PROGRAM TOTAL 47,828 49,895 49,478 50,872 2.82%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (11,817) (13,914) (13,914) (10,028) -27.93%
NET TOTAL $ 36,01 1 $ 35,981 $ 35,564 $ 40,844 14.85%
61b
FINANCE FUND 101
PROGRAM: Risk Management
PROGRAM SUMMARY
The Risk Management program of the Finance Department maintains the property, fleet and general liability insurances for the city. It also maintains the workers
compensation insurance and unemployment benefit insurance. It accomplishes this goal by working with outside brokers and agents to arrive at an equitable
coverage for the city and its constituents and employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Ensure adequate coverage for all property of the city.
2. Encourage employee safety to keep workers compensation insurance low.
FY 2001 FY 2002
Original Approved Percent Workers Compensation Claims vs City Cost
EXPENDITURES: Budget Budget Change
$270,000
Salaries/Wages/Benefits $6,968 $7,273 4.4%
$240,000
Materials, Supplies & Services 565 565 0.0% $210,000 —
$180,000
Capital Outlay 166 174 4.8%
$150,000 ,!
Reimbursed Expenditures (2,565) (3,049) 18.9% 1$120,000 ! —actuals claim
lalms
$90,000 city
TOTAL $5,134 $4,963 -3.3% cost
$60,000
PERSONNEL: $30,000 -----__.-
$p
Number of FTE positions .10 .10 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999
Year
62
I I I I I I ! I I I I I I ► I I 1
1 1 1 I I I I I I I I I I I I I I I I
PROGRAM 41380-RISK MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,948 $ 5,316 $ 5,439 $ 5,686 4.54%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 43 45 4.65%
525 P.E.R.A. Contribution 256 275 282 314 11.35%
526 F.I.C.A. Contribution 359 393 419 438 4.53%
527 Cafeteria Benefit Plan 458 471 697 699 0.29%
531 Workers'Compensation Insurance 10 20 25 25
533 Deferred Compensation - - - -
535 Paid Leave Accrual 59 63 63 66 4.76%
TOTAL 6,090 6,538 6,968 7,273 4.38%
Materials, Supplies and Services
540 Office Supplies - - 50 -
560 Postage - - 10 10
563 Maint. &Repair-Equipment/Vehicles 250 100 100 100
568 Printing - - - -
581 Advertising and Publication - - - -
582 Expert&Professional Services - - - -
583 Other Contractual Services 71 - 70 70
584 Communications-Telephone/Alarm. - 113 - 50
585 Telephone-Long Distance - - 5 -
621 Space Allocation 200 200 200 205 2.50%
633 Dues and Memberships - - - -
635 Travel or Mileage - - 20 20
636 Conference Fees - - 40 40
637 Meals and Lodging - - 50 50
639 Subscriptions and Publications - - 10 10
652 General Liability 10 7 10 10
657 N.L.C. Liability Insurance - - - -
TOTAL 531 420 565 565
62a
PROGRAM 41380-RISK MANAGEMENT
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 973 166 166 174 4.82%
DEPARTMENT TOTAL 7,594 7,123 7,699 8,012 4.07%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (3,534) (2,565) (2,505) (3,049) 18.87%
NET TOTAL $ 4,060 $ 4,558 $ 5,134 $ 4,963 -3.33%
62b
I I I I 1 I I I I I I I I I I I I I I
( ( I r I I I I I r I I I I I r r r
-�I
4 `
FINANCE ' F` �5 Yr y ,4.,..,,,,q.12-.4,:::`,--, %
PROGRAM: TIF Administrattoii:
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance Department records and reports tax increment program activities. It is charged with the
responsibility of ensuring compliance with state statutes and guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Computerize annual State Auditor reports. �`� x'` �' ''
2. Continue analysis of Tax Increment Financing funds.
FY 2001 FY 2002
Original Approved Percent Tax Increment Revenues
EXPENDITURES: Budget Budget Change
$2,250,000
Salaries/Wages/Benefits $9,038 $9,426 4.3% $2,000,000
$1,750,000
Materials, Supplies& 765 812 6.1%
$1,500,000 —
Services - — —
—
$1,250,000 — __ _
Capital Outlay 265 277 4.5% $1,000,000 —
$750,000 —
Reimbursed Expenditures (10,068) (10,515) 4.4% $500,000
TOTAL $0 $0 0% $250,000
PERSONNEL: w`1' �3 w°` e0:5 P70 w676 ,6\ 9s' w°' 0° 0'` 0`' 0`5 0°` 0' 06 0\ 02315 0 0°
Number of FTE positions .10 .10 Year
63
PROGRAM 41390-TIF ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees S 6,401 $ 6,992 $ 7,095 $ 7,447 4.96%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 56 59 5.36%
525 P.E.R.A. Contribution 332 376 368 412 11.96%
526 F.I.C.A. Contribution 459 512 546 573 4.95%
527 Cafeteria Benefit Plan 656 667 867 821 -5.31%
531 Workers'Compensation Insurance 12 24 24 28 16.67%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 76 82 82 86 4.88%
TOTAL 7,936 8,653 9,038 9,426 4.29%
Materials, Supplies and Services
540 Office Supplies - - 50 50
560 Postage - - 25 25
563 Maint. &Repair-Equipment/Vehicles 250 100 100 100
568 Printing - - _ -
581 Advertising and Publication 215 200 240 255 6.25%
582 Expert&Professional Services 100 - 50 55 10.00%
583 Other Contractual Services - - 50 50
584 Communications-Telephone/Alarm - - - -
585 Telephone-Long Distance - - 5 -
621 Space Allocation 100 100 100 105 5.00%
633 Dues and Memberships - - 10 10
635 Travel or Mileage - - 10 10
636 Conference Fees 100 140 100 127 27.00%
637 Meals and Lodging - - 20 20
639 Subscriptions and Publications - - - -
652 General Liability 5 4 5 5
657 N.L.C. Liability Insurance - - -
TOTAL 770 544 765 812 6.14%
63a
I I I I I I I 1 1 1 1
PROGRAM 41390 -TIF ADMINISTRATION
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation - 265 265 277 4.53%
DEPARTMENT TOTAL 8,706 9,462 10,068 10,515 4.44%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (8,944) (10,068) (10,068) (10,515) 4.44%
NET TOTAL $ (238) $ (606) $ - $ -
63b
FINANCE ' FUND 101
PROGRAM: Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly and quarterly utility bills for collection of utility service fees from its'
customers. Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Write Crystal reports for Govern Utility Billing System.
2. Implement ACH payment for utility customers.
3. Progress to monthly billings in areas where radioread meters are installed.
FY 2000 FY 2001 Recycle/Yard Waste $ 2.75 per month
Original Approved Percent
EXPENDITURES: Budget Budget Change Refuse 30 Gallon $11.00
60 Gallon 13.25
Salaries/Wages/Benefits $55,422 $60,715 9.6% 90 Gallon 14.45
Materials, Supplies& Services 8,825 8,725 -1.1% Water and Sewer Water is $1.20 per 1000 gallons
Sanitary Sewer is $2.25 per 1000 gallons of water
Capital Outlay 875 591 -32.5% used.
Reimbursed Expenditures (65,122) (70,031) 7.5% Storm Sewer $4.00 per month.
TOTAL $0 $0 0% State Solid Waste charge of 9.75% calculated on the Refuse portion of the
bill.
PERSONNEL:
State Health Fee $ 5.21 per year
Number of FTE positions 1.05 1.05 Hennepin County charge of 9%calculated on the Refuse portion of the
bill.
64
I I I I I I I I I I I I I I I I I I I
I I l I I I I I I I I I I I I I I I I
PROGRAM 41395-UTILITY BILLING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 39,388 $ 43,952 $ 43,165 $ 46,986 8.85%
501 Overtime-Regular Employees 1,551 - 250 250
524 SL/Converted-LTD 298 310 340 370 8.82%
525 P.E.R.A. Contribution 2,120 2,276 2,236 2,598 16.19%
526 F.I.C.A. Contribution 3,252 3,492 3,324 3,618 8.84%
527 Cafeteria Benefit Plan 3,016 3,052 3,499 4,171 19.21%
531 Workers'Compensation Insurance 84 172 160 180 12.50%
533 Deferred Compensation 1,864 1,784 1,950 2,000 2.56%
535 Paid Leave Accrual 414 498 498 542 8.84%
TOTAL 51,987 55,536 55,422 60,715 9.55%
Materials, Supplies and Services
540 Office Supplies 3,368 2,463 2,500 2,530 1.20%
560 Postage 68 10 25 25
563 Maint. &Repair-Equipment/Vehicles 1,491 1,600 1,600 1,600
568 Printing 200 200 150 -25.00%
580 Audit 200 - - -
581 Advertising and Publication 47 90 150 125 -16.67%
582 Expert&Professional Services - 100 100 100
583 Other Contractual Services 14 100 100 100
584 Communications-Telephone/Alarm 151 298 230 240 4.35%
585 Telephone-Long Distance 30 30 30
621 Space Allocation 1,890 1,890 1,890 1,930 2.12%
633 Dues and Memberships 100 100 105 5.00%
635 Travel or Mileage 400 400 400 410 2.50%
636 Conference Fees 367 320 320 330 3.13%
637 Meals and Lodging 928 900 900 920 2.22%
639 Subscriptions and Publications 50 50 -
652 General Liability 81 54 80 80
665 Miscellaneous 149 150 150 50 -66.67%
TOTAL 9,154 8,755 8,825 8,725 -1.13%
64a
PROGRAM 41395-UTILITY BILLING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 2,918 875 875 591 -32.46%
DEPARTMENT TOTAL 64,059 65,166 65,122 70,031 7.54%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (64,056) (65,122) (65.122) (70,031) 7.54%
NET TOTAL $ 3 $ 44 $ - $ -
64b
I 1 I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
LEGAL BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Court Fines $ 124,655 $ 76,559 $ 95,981 $ 75,000 $ 90,000 20.00%
Expenditures
Materials,Supplies and Services
Professional&Technical Services 118,092 96,923 104,053 124,000 122,500 -1.21% Legal services
Operations 455 465 420 450 450 Memberships
Total Expenditures 118,547 97,388 104,473 124,450 122,950 -1.21%
Indirectly Funded Amount (6,108) 20,830 8,491 49,450 32,950 -33.37%
The Legal Department is made up of two programs. They are Legal
Counciling and Prosecution.
65
DEPARTMENT- LEGAL 41400 FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
360 Court Fines $ 90,524 $ 107,265 $ 124,655 $ 74,196 $ 95,981 $ 75,000 $ 90,000 20.00%
EXPENDITURES
Materials,Supplies and Services
588 Legal Services $ 36,632 $ 29,243 $ 33,909 $ 22,727 $ 24,053 $ 37,500 $ 34,500 -8.00%
601 Legal Prosecuting 82,255 79,820 84,183 74,196 80,000 86,500 88,000 1.73%
633 Dues&Memberships 406 420 455 465 420 450 450
TOTAL 119,293 109,483 118,547 97,388 104,473 124,450 122,950 -1.21%
EXPENDITURE TOTAL $ 119,293 $ 109,483 $ 118,547 $ 97,388 $ 104,473 $ 124,450 $ 122,950 -1.21%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (28,769) $ (2,218) $ 6,108 $ (23,192) $ (8,491) $ (49,450) $ (32,950) -33.37%
65a
I I I I I I I I I I I I I I ! I I I I
LEGAL FUND 101
PROGRAM: Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with staff and the general public. The firm of Vesely, Miller and
Steiner is retained on a fee per hour basis. They respond to legal summons and/or initiate action on behalf of the City. Written and oral inquiries are made by
staff, council, citizens and other interested parties. The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
FY 2001 FY 2002
Original Approved Percent City Legal Costs
Budget Budget Change
REVENUES: $ 75,000 $ 90,000 20.0% $90,000
$80,000 — — —
EXPENDITURES:
$70,000
Salaries/Wages/Benefits - -
$60,000
Materials, Supplies& 1
Services 124,450 122,950 -1.21% $50,000
Civil
$40,000 -- ___-___ —U—Prosecution
Capital Outlay
$30,000 , - — — —
Reimbursed Expenditures - - $20,000
NET TAX AND GENERAL $10,000 - —
REVENUE SUPPORTED $49,450 $32,950 -3337% $0 j
PERSONNEL: 1995 1996 1997 1998 1999
Number of FTE positions
66
CITY OF HOPKINS-2002 BUDGET
MUN][CIPAL BUILDING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Miscellaneous $ - $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 81,162 80,381 79,988 85,451 59,105 -30.83% Two full time employees
Fringe Benefits 25,306 25,070 23,136 27,121 21,104 -22.19%
Materials, Supplies and Services
Professional&Technical Services 3,494 3,821 22,530 3,875 32,175 730.32% Weekend cleaning service
Utilities and Maintenance 118,690 120,016 126,581 107,880 117,620 9.03% Equip maint.,teleph,heat&elect.
Operations 1,439 970 2,418 1,125 1,500 33.33% Training and miscelaneous
City Support Services 5,108 5,772 5,754 7,353 6,653 -9.52% Insurance
Supplies and Materials 8,760 10,426 12,071 13,172 10,742 -18.45% Office supplies and small equipment
Capital Outlay
Buildings&Structures - 5,579 22,510 18,500 19,750 6.76%
Office Furniture and Equipment 10,987 - - _ -
Equipment Allocation 624 498 9,451 9,451 11,726 24.07% Teleph system replacement alloc.
Total Expenditures 255,570 252,533 304,440 273,928 280,375 2.35%
Reimbursed Expenditures (179,178) (175,741) (166,393) (175,000) (167,760) -4.14% Space&occup.Chargebacks
Net Total Expenditures 76,392 76,792 138,047 98,928 112,615 13.84%
Indirectly Funded Amount 76,392 76,792 138,047 98,928 112,615 13.84%
The Municipal Building Department is made up of two programs.
They are Cleaning and Maintenance.
67
I I I I I I I I I I I I I I I I I I I
I I I I I 1 I I I I I I I I I I I I I
DEPT - MUNICIPAL BUILDING FUND 101
EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 72,101 $ 73,584 $ 75,205 $ 75,749 $ 71,941 $ 79,951 $ 52,605 -34.20%
501 Overtime-Regular Employees 4,735 3,911 4,849 4,632 3,327 3,000 4,500 50.00%
503 Part-Time Employees 1,792 645 1,108 - 4,720 2,500 2,000 -20.00%
524 SL/Converted-LTD 764 640 571 550 463 630 414 -34.29%
525 P.E.R.A. Contribution 3,343 3,920 4,278 4,168 3,769 4,297 3,199 -25.55%
526 F.I.C.A. Contribution 5,991 6,010 6,388 6,068 6,588 6,579 4,532 -31.11%
527 Cafeteria Benefit Plan 6,421 6,783 7,596 7,891 7,309 9,192 9,742 5.98%
531 Workers'Compensation Insurance 771 3,369 2,260 1,636 3,150 3,600 2,060 -42.78%
532 Unemployment Compensation 258 - - - - - -
533 Deferred Compensation 1,873 1,837 1,903 1,864 935 1,900 500 -73.68%
535 Paid Leave Accrual - (1,632) 2,310 2,893 922 923 657 -28.82%
TOTAL 98,049 99,067 106,468 105,451 103,124 112,572 80,209 -28.75%
Materials, Supplies and Services
541 Uniforms/Clothing 100 622 297 938 213 1,050 600 -42.86%
542 General Supplies 7,612 7,535 6,349 7,685 10,196 7,500 6,000 -20.00%
543 Equipment and Vehicle Parts 121 429 251 236 50 500 320 -36.00%
544 Structural Supplies 3,771 2,487 1,378 1,302 1,283 3,500 3,500
545 Parts and Supplies - - 240 - - - -
549 Motor Fuels and Lubricants 239 192 195 265 329 622 322 -48.23%
555 Other Supplies - - 50 - - - -
563 Maint. &Repair-Equipment/Vehicle 7,439 5,213 3,632 4,279 2,044 3,000 2,400 -20.00%
565 Maint. &Repair- Structural 2,980 14,238 18,635 9,955 4,109 3,720 3,120 -16.13%
567 Maint. &Repair-Other Improvement 7,510 711 850 700 630 1,500 1,100 -26.67%
582 Expert&Professional Services 3,950 731 - - - - -
583 Other Contractual Services 3,374 3,861 3,494 3,821 22,530 3,875 32,175 730.32%
584 Communications-Telephone/Alarm 56,287 57,411 49,135 55,599 62,102 50,000 56,000 12.00%
585 Communications-Long distance - - 327 - - - -
602 Heating Fuel-Gas 14,850 11,897 13,361 15,257 22,881 16,000 19,000 18.75%
604 Electricity 31,176 32,093 32,750 34,226 34,814 33,660 36,000 6.95%
67a
DEPT - MUNICIPAL BUILDING FUND 101
EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials, Supplies and Services, cont.
611 Equipment Rental 101 - - - - - -
623 Garage -Labor&Burden 432 344 1,240 970 2,293 625 1,000 60.00%
630 Training - - 100 - - - -
636 Travel, Conferences, Schools 113 229 59 - 125 500 500
644 Taxes&Licenses 30 94 40 - - - -
651 Fleet Liability 150 39 46 188 166 400 200 -50.00%
652 General Liability 260 596 3,080 4,004 3,081 3,386 3,386
653 Property Insurance 1,205 _ 1,392 1,982 1,580 2,507 3,567 3,067 -14.02%
TOTAL 141,700 140,114 137,491 141,005 169,355 133,405 168,690 26.45%
Capital Outlay
720 Buildings & Structures - - - 5,579 22,510 18,500 19,750 6.76%
750 Office Equipment&Furnishings - - 10,987 - - - -
799 Equipment Allocation - _ 624 624 498 9,451 9,451 11,726 24.07%
TOTAL - 624 11,611 6,077 31,961 27,951 31,476 12.61%
DEPARTMENT TOTAL 239,749 239,805 255,570 252,533 304,440 273,928 280,375 2.35%
699 Intragovermental Chargebacks (1.00,500) (1.22,100) (179,178) (175,741) (166,393) (175,000) (167,760) -4.14%
NET TOTAL $ 139,249 $ 117,705 $ 76,392 $ 76,792 $ 138,047 $ 98,928 $ 112,615 13.84%
67b
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Cleaning
PROGRAM SUMMARY
The Cleaning program of the Public Works Department ensures that a neat and orderly environment is provided for the transaction of public business. The
program uses a combination of in house custodial services and contracted custodial services specifically for city hall.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue excellent job of providing a neat and orderly environment.
FY 2001 FY 2002
Original /approved Percent
EXPENDITURES: Budget Budget Change
Salaries/Wages/Benefits $64,631 $20,863 --67.7%
Li 17 galliEb67
Materials, Supplies& Services 17,392 36,962 112.5%
Capital Outlay 75 76 1.3°0
.;(1.(
Reimbursed Expenditures (65,000) (42,000) -35.4% / ' (4:1\111"111 - 44.1&--
fL
TOTAL $17,098 $15,901 -7.0% / i
PERSONNEL:
Number of FTE positions 1.30 .30 [11Proo,
ry'r
68
PROGRAM 41510- CLEANING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees 43,452 $ 37,000 $ 46,328 $ 11,154 -75.92%
501 Overtime-Regular Employees 108 67 1,000 250 -75.00%
503 Part-Time Employees - 4,720 1,000 2,000 100.00%
524 SL/Converted-LTD 247 123 365 88 -75.89%
525 P.E.R.A. Contribution 2,260 1,791 2,452 672 -72.59%
526 F.I.C.A. Contribution 3,424 3,745 3,721 1,013 -72.78%
527 Cafeteria Benefit Plan 4,370 3,645 5,230 4,537 -13.25%
531 Workers'Compensation Insurance 840 1,650 2,100 510 -75.71%
533 Deferred Compensation 1,864 935 1,900 500 -73.68%
535 Paid Leave Accrual 1,090 534 535 139 -74.02%
TOTAL 57,655 54,210 64,631 20,863 -67.72%
Materials, Supplies and Services
541 Uniforms/Clothing 759 - 650 -
542 General Supplies 1,161 1,584 4,500 1,000 -77.78%
543 Equipment and Vehicle Parts - - 180 -
544 Structural Supplies 109 - 1,500 -
549 Motor Fuels and Lubricants 159 - 300 -
563 Maint. &Repair-Equipment/Vehicle 370 383 1,800 400 -77.78%
565 Maint. &Repair-Structural 1,263 - 600 -
567 Maint. &Repair-Other Improvements - - 900 500 -44.44%
583 Other Contractual Services 3,444 22,430 3,700 32,000 764.86%
584 Communications-Telephone/Alarm - - - -
602 Heating Fuel-Gas - - - -
604 Electricity - - - -
623 Garage-Labor&Burden - - - -
636 Travel, Conferences, Schools - - 100 100
651 Fleet Liability - - - -
652 General Liability 2,400 1,120 1,663 1,463 -12.03%
653 Property Insurance 948 1,500 1,499 1,499
TOTAL 10,613 27,017 17,392 36,962 112.52%
68a
I I 1 I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Maintenance
PROGRAM SUMMARY
The Maintenance program of the Public Works Department provides for the proper public facility maintenance services. The physical maintenance of public
facilities includes proper and preventive maintenance scheduling to maximize the expected life of the public facilities. City buildings and mechanical equipment
are maintained through in house maintenance personnel c =:tfh A ax : � „ ns f-`
, N. ,
}
zh r f '� $,rer4i$ ”wyok.F *, , Yy?v; :
�; E * . F r s � : z ) aSr #.siaW,,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 s 5Y hN } :.i * � k` t rf,,s; 4� � i� FiX � cf„,.7
.f
7 ('w.
� ' ,1. Continue excellent job of maintaining a safe and orderly environment. $, , t t � , r �< :*: f Arai '
SL-',. ?4 :;- 94,:,- R9 ,-. k sq 4 . axfi4fweR 5 r Fa"` {lAle
2. Plans and specs for H.V.A.C. controls upgrade. i
FY 2001 FY 2002
Original Approved Percent
EXPENDITURES: Budget Budget Change
1
Salaries/Wages/Benefits $47,941 $59,346 23.8%
' r
Materials, Supplies& Services 116,013 131,728 13.6% L
Lj
Capital Outlay 27,876 31,400 12.6% 41
Reimbursed Expenditures (110,000) (125,760) 14.3% a*, S:''' '''4:7 ',i'.4..1",,,:, . 41111P4P--
,4
TOTAL $81,830 $96,714 18.2%
PERSONNEL: 61":”
Number of FTE positions .70 .70
—
69
1 I I I 1
PROGRAM 41510- CLEANING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
720 Buildings&Structures - - -
799 Equipment Allocation 498 75 75 76 1.33%
TOTAL 498 75 75 76 1.33%
PROGRAM TOTAL 68,766 81,302 82,098 57,901 -29.47%
699 Intragovermental Chargebacks (64,889) (65,325) (65,000) (42,000) -35.38%
NET TOTAL $ 3,877 $ 15,977 $ 17,098 $ 15,901 -7.00%
68b
CITY OF HOPKINS-2002 BUDGET
ACTIVITY CENTER BUDGET
Revenues and Expenditures General Fund
Projected
Actual Actual Actual Budget
1999 2000 g Budget Percent
Revenues 2001 2001 2002 Change 'evenue and Expenditure Highlights
Charges for Services $ 50,939 $ 67,482 $ 53,245
Contributions $ 53,000 $ 58,300 10.00%
16,893 87 12,484 15,100
13,100 -13.25%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 114,595
Benefits 118,391 137,432 134,169 148,508
34,728 37,436 35 133 42,708 42 971 10.69% Five part-time employees
Fringe
0.62%
Materials, Supplies and Services
Professional&Technical Services 43,442
ties and Maintenance 51,235 44,771 52,900
20,356 25,491 43,000 -18.71% Branson trip,instructors&cleaning
Operations 29,208 26,049 29,220 12.17%
4,721 4,278 Equip maint.,tele.,heat&electricity
3,538 4,800
2,630 2,791 3,4374'870 0.90% Pour print,adver.,training and misc.
City Support Services5
Supplies and Materials 18,943 19,9712,980 2,670 -10.40% Insurance
15,348 14,700
15,580 5.99% Office supplies and small equipment
Capital Outlay
Buildings&Structures
-
Office Furniture and Equipment 9,635 8,300 2,800
4 000 42.86%
Computers 3,852 4,200
-
Equipment Allocation - 2,500 2,500 _
1,404 1,496 1,982
1,982 1,744 -12.01%
-�- Computer and network replacement
Total Expenditures 250,454
261,089 285,501 289,788 292,538
' 0.95%
Indirectly Funded Amount 182,622
193,520 219,772 221,688 221,138 -0.25%
The Activity Center Department is made up of four programs. They
are Communinty Use,Senior Activities,Teen Programs and
Maintenance.
70
DEPARTMENT - ACTIVITY CENTER FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
359 Miscellaneous - - - 1,200 - - 1,200
380 Rent 8,363 9,384 12,149 13,766 14,576 14,000 17,100 22.14%
400 Charges for Services - - 38,790 52,516 38,669 39,000 40,000 2.56%
440 Contributions 1,219 16,893 87 12,484 15,100 13,100 -13.25%
REVENUE TOTAL 8,363 10,603 67,832 67,569 65,729 68,100 71,400 4.85%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 93,915 $ 102,739 $ 102,579 $ 108,806 $ 119,262 $ 116,689 $ 126,784 8.65%
501 Overtime-Regular Employees 1,555 525 15 - - - -
503 Part-Time Employees 7,797 10,048 12,001 9,585 18,170 17,480 21,724 24.28%
524 SL Converted/LTD 896 1,258 957 904 933 1,266 1,360 7.42%
525 P.E.R.A. Contribution 4,155 6,941 5,929 5,859 6,719 6,757 7,627 12.88%
526 F.I.C.A. Contribution 7,417 8,395 9,089 9,247 10,661 10,369 11,435 10.28%
527 Cafeteria Benefit Plan 5,493 10,114 8,198 7,954 8,969 15,882 14,242 -10.33%
531 Workers'Compensation Insurance 234 1,004 622 526 664 1,115 725 -34.98%
533 Deferred Compensation 3,748 3,675 5,034 6,739 5,870 6,000 6,000
535 Paid Leave Accrual - _ 1,512 4,899 6,207 1,319 1,319 1,582 19.94%
TOTAL 125,210 146,211 149,323 155,827 172,565 176,877 191,479 8.26%
Materials,Supplies and Services
540 Office Supplies 2,584 4,114 3,482 6,477 3,705 3,300 3,700 12.12%
542 General Supplies 7,839 6,832 14,371 13,382 11,132 9,300 11,200 20.43%
544 Structural Supplies 1,295 797 707 107 512 1,500 500 -66.67%
555 Other Supplies - 236 383 5 - 600 180 -70.00%
560 Postage 693 706 970 1,123 921 1,000 1,275 27.50%
563 Maint. &Repair-Equipment/Vehicle 3,612 2,632 1,309 3,366 2,877 3,700 3,520 -4.86%
565 Maint. &Repair-Structures 3,731 17,373 899 2,761 1,000 2,500 2,500
568 Printing - 253 283 437 380 500 580 16.00%
581 Advertising and Publication 561 133 94 310 - 150 160 6.67%
70a
I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
DEPARTMENT - ACTIVITY CENTER FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
582 Expert&Professional Services 775 1,389 31,177 39,322 33,166 40,100 30,200 -24.69%
583 Other Contractual Services 11,159 11,482 12,265 11,913 11,605 12,800 12,800
584 Telephone -Local 1,708 1,575 2,431 2,965 3,885 2,764 3,315 19.93%
585 Telephone-Long Distance - 76 105 119 69 85 85
602 Heating Fuel -Gas 8,056 5,910 6,158 7,500 11,732 7,500 10,000 33.33%
604 Electricity 8,462 9,501 9,454 8,780 9,645 9,500 9,800 3.16%
633 Dues and Memberships - 285 855 1,335 775 800 600 -25.00%
635 Travel or Mileage - 49 - 46 138 200 205 2.50%
636 Conference Fees 814 235 317 495 300 850 465 -45.29%
637 Meals and Lodging - 141 195 184 796 450 640 42.22%
639 Subscription and Publications 471 222 186 348 198 450 520 15.56%
644 Taxes&Licenses - 20 20 - - - -
652 General Liability 260 434 2,048 2,315 2,905 1,980 1,870 -5.56%
653 Property Insurance 430 408 582 476 532 1,000 800 -20.00%
662 Refunds and reimbursements - _ - 1,801 - 30 400 400
TOTAL 52,450 64,803 90,092 103,766 96,302 101,429 95,315 -6.03%
Capital Outlay
720 Building Improvements - 8,300 2,800 4,000
750 Office Equipment&Furnishings 2,736 - 9,635 - 3,852 4,200 -
760 Computer 1,249 3,515 - - 2,500 2,500 - -100.00%
799 Equipment Allocation - _ 1,000 1,404 1,496 1,982 1,982 1,744 -12.01%
TOTAL 3,985 4,515 11,039 1,496 16,634 11,482 5,744 -49.97%
EXPENDITURE TOTAL 181,645 $ 215,529 $ 250,454 $ 261,089 $ 285,501 $ 289,788 $ 292,538 0.95%
NET TAX AND GENERAL
REVENUE SUPPORTED . 173,282 204,926 182,622 193,520 219,772 221,688 221,138 -0.25%
70b
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Community Use
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works Department provides a facility for residents to use for active or passive activities. This
program organizes all the activities that take place at the Activity Center.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Market the Hopkins Activity Center to residents.
FY 2001 FY 2002 ,. - , r A Y :
Original Approved Percent ; �_. ., ,'
Budget Budget Change 1 w `�" - '
REVENUES: $13,100 $17,100 30.5%
EXPENDITURES: �'` ` ` a. At,„
Salaries/Wages/Benefits $52,749 $80,332 52.3% { , • u 1 -Arrate � £
Materials, Supplies& Services 9,258 9,995 8.0% r `'. ;
Capital Outlay 3,580 1,134 68.3/o
mak„
Reimbursed Expenditures - - : '
z
NET TAX AND GENERAL
K
REVENUE SUPPORTED $52,487 $74,361 41.7% � '
S �°
.any, , i .. i
PERSONNEL: - �
Number of FTE positions 1.0 1.213` ��
ar a 1
w ark-'. ,:.5:3
71
I I I I I I I I I I I I I I I I 1 1 1
I 1 1 I I I I I I I I I I I I I I 1 1
41551 - COMMUNITY USE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
380 Rent $ 12,538 $ 14,556 $ 13,000 $ 17,000 30.77%
400 Charges for Services - 101 - -
440 Contributions 87 - 100 100
Total Revenues 12,625 14,657 13,100 17,100 30.53%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 24,468 $ 27,095 $ 26,394 $ 45,359 71.85%
503 Part-Time Employees 10,822 13,573 14,079 18,066 28.32%
524 SL/Converted-LTD - - 402 593 47.51%
525 P.E.R.A. Contribution 1,486 1,776 2,096 3,122 48.95%
526 F.I.C.A.Contribution 2,605 3,036 3,116 4,884 56.74%
527 Cafeteria Benefit Plan 1,497 1,650 6,011 7,421 23.46%
531 Workers'Compensation Insurance 142 200 275 225 -18.18%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 1,703 376 376 662 76.06%
TOTAL 42,723 47,706 52,749 80,332 52.29%
Materials,Supplies and Services
•
540 Office Supplies 4,360 2,919 3,000 3,000
542 General Supplies 3,742 2,607 3,000 3,000
544 Structural Supplies - - - -
555 Other Supplies - - 180 180
560 Postage 482 555 420 600 42.86%
563 Maint.&Repair-Equipment/Vehicles 1,683 1,092 360 1,000 177.78%
565 Maint. &Repair-Structures - - - -
568 Printing 237 180 180 180
581 Advertising and Publication - - - -
71a
41551 -COMMUNITY USE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
582 Expert&Professional Services 77 155 100 200 100.00%
583 Other Contractual Serv. -Vol. Prog 41 85 150 150
584 Telephone -Local 98 141 138 140 1.45%
585 Telephone-Long Distance 107 69 20 60 200.00%
633 Dues and Memberships - 75 75 75
635 Travel or Mileage - - 60 60
636 Conference Fees 228 - 255 140 -45.10%
637 Meals and Lodging - 135 135
639 Subscription and Publications 225 138 135 225 66.67%
652 General Liability 304 403 600 450 -25.00%
653 Property Insurance - 133 250 200 -20.00%
662 Refunds and reimbursements - - 200 200
TOTAL 11,584 8,552 9,258 9,995 7.96%
Capital Outlay
750 Office equipment& furnishing - 1,852 2,200 -
760 Computer - - - -
790 Other Equipment - - - -
799 Equipment Allocation 449 1,380 1,380 1,134 -17.83%
TOTAL 449 3,232 3,580 1,134 -68.32%
PROGRAM TOTAL $ 54,756 $ 59,489 $ 65,587 $ 91,461 39.45%
NET TAX AND GENERAL
REVENUE SUPPORTED 42,131 44,832 52,487 74,361 41.68%
71b
I I I I I I I I I I I I I I I I I I I
PROGRAM 41520 -MAINTENANCE
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Capital Outlay
720 Buildings & Structures 5,579 22,510 18,500 19,750 6.76%
799 Equipment Allocation - 9,376 9,376 11,650 24.25%
5,579 31,886 27,876 31,400 12.64%
PROGRAM TOTAL 183,767 223,138 191,830 222,474 15.97%
699 Intragovermental Chargebacks (110,852) (101.068) (1 10,000) (125,760) 14.33%
NET TOTAL $ 72,915 $ 122,070 $ 81,830 $ 96,714 18.19%
69b
I I I I I I I I I I I I I I I I I I I
PROGRAM 41520-MAINTENANCE
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE _ 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 32,297 $ 34,941 $ 33,623 $ 41,451 23.28%
501 Overtime-Regular Employees 4,524 3,260 2,000 4,250 112.50%
503 Part-Time Employees - - 1,500 - -100.00%
524 SL/Converted-LTD 303 340 265 326 23.02%
525 P.E.R.A. Contribution 1,908 1,979 1,845 2,527 36.96%
526 F.I.C.A. Contribution 2,644 2,843 2,858 3,519 23.13%
527 Cafeteria Benefit Plan 3,521 3,664 3,962 5,205 31.37%
531 Workers'Compensation Insurance 796 1,500 1,500 1,550 3.33%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 1,803 388 388 518 33.51%
TOTAL 47,796 48,915 47,941 59,346 23.79%
Materials, Supplies and Services
541 Uniforms/Clothing 179 213 400 600 50.00%
542 General Supplies 6,524 8,612 3,000 5,000 66.67%
543 Equipment and Vehicle Parts 236 50 320 320
544 Structural Supplies 1,193 1,283 2,000 3,500 75.00%
549 Motor Fuels and Lubricants 106 329 322 322
563 Maint. &Repair-Equipment/Vehicle 3,909 1,661 1,200 2,000 66.67%
565 Maint. &Repair-Structural 8,692 4,109 3,120 3,120
567 Maint. &Repair-Other Improvements 700 630 600 600
583 Other Contractual Services 377 100 175 175
584 Communications-Telephone/Alarm 55,599 62,102 50,000 56,000 12.00%
602 Heating Fuel -Gas 15,257 22,881 16,000 19,000 18.75%
604 Electricity 34,226 34,814 33,660 36,000 6.95%
623 Garage-Labor&Burden 970 2,293 625 1,000 60.00%
636 Travel, Conferences, Schools - 125 400 400
651 Fleet Liability 188 166 400 200 -50.00%
652 General Liability 1,604 1,961 1,723 1,923 11.61%
653 Property Insurance 632 1,007 2,068 1,568 -24.18%
TOTAL 130,392 142,338 116,013 131,728 13.55%
69a
1 I I 1 I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Senior Activities
PROGRAM SUMMARY
The Activity Center Senior Activities program of the Public Works Department provides programs for older adults. These programs encompass recreational,
social,nutritional, housing, legal,business and a variety of classes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to implement a Hopkins Activity Center"Gifts to Share"program.
2. Continue to enhance and promote computer classes.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $55,000 $53,100 -3.5% :, ;„!
EXPENDITURES: :` � ,-- r
Salaries/Wages/Benefits $95,575 $76,517 -19.9% ) , "
Materials, Supplies & Services 51,381 41,830 -18.6% ;� , ,' ,
Capital Outlay 4,801 305 -93.7% '
Reimbursed Expenditures - - .,
NET TAX AND GENERAL
REVENUE SUPPORTED $96,757 $65,552 -32.2% a
PERSONNEL:
�r
Number of FTE positions 1.74 2.18
72
41553- SENIOR ACTIVITIES
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
380 Rent $ 1,228 $ 20 $ 1,000 $ 100 -90.00%
400 Charges for Services 52,516 38,568 39,000 40,000 2.56%
440 Contributions - 12,484 15,000 13,000 -13.33%
Total Revenues 53,744 51,072 55,000 53,100 -3.45%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 69,061 $ 74,249 $ 70,452 $ 57,026 -19.06%
503 Part-Time Employees 50 2,931 2,040 1,158 -43.24%
524 SL/Converted-LTD 904 933 714 559 -21.71%
525 P.E.R.A. Contribution 3,580 4,017 3,649 3,154 -13.57%
526 F.I.C.A. Contribution 5,512 6,123 5,582 4,480 -19.74%
527 Cafeteria Benefit Plan 4,916 5,396 5,954 3,290 -44.74%
531 Workers'Compensation Insurance 179 200 440 225 -48.86%
533 Deferred Compensation 6,083 5,870 6,000 6,000
535 Paid Leave Accrual 4,341 744 744 625 -15.99%
TOTAL 94,626 100,461 95,575 76,517 -19.94%
Materials, Supplies and Services
540 Office Supplies 319 564 200 500 150.00%
542 General Supplies 7,852 6,117 5,000 6,000 20.00%
544 Structural Supplies - - - -
555 Other Supplies 5 - 360 - -100.00%
560 Postage 260 300 480 300 -37.50%
563 Maint. &Repair-Equipment/Vehicles 396 921 720 900 25.00%
565 Maint. &Repair-Structures - - - -
568 Printing 200 200 200 200
581 Advertising and Publication 58 - 60 60
72a
I I I I I I I I I I I I I I I I I I I
I I 1 I 1 I I I I I I I I I I I I I I
41553- SENIOR ACTIVITIES
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
582 Expert&Professional Services 39,245 33,011 40,000 30,000 -25.00%
583 Other Contractual Serv. -Vol. Prog 690 338 500 500
584 Telephone-Local 799 677 581 650 11.88%
585 Telephone-Long Distance 12 - 60 - -100.00%
633 Dues and Memberships 1,335 700 700 500 -28.57%
635 Travel or Mileage 46 138 120 120
636 Conference Fees 267 300 510 300 -41.18%
637 Meals and Lodging 184 796 270 480 77.78%
639 Subscription and Publications 123 60 270 270
652 General Liability 304 605 900 650 -27.78%
653 Property Insurance - 133 250 200 -20.00%
662 Refunds and reimbursements - 30 200 200
TOTAL 52,095 44,889 51,381 41,830 -18.59%
Capital Outlay
750 Office equipment&furnishing - 2,000 2,000 - -100.00%
760 Computer - 2,500 2,500 - -100.00%
790 Other Equipment - - - -
799 Equipment Allocation 897 301 301 305 1.33%
TOTAL 897 4,801 4,801 305 -93.65%
PROGRAM TOTAL $ 147,618 $ 150,151 $ 151,757 $ 118,652 -21.81%
NET TAX AND GENERAL
REVENUE SUPPORTED 93,874 99,079 96,757 65,552 -32.25%
72b
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Teen Programs
PROGRAM`SUNIlIIARY'
The Activity Center Teen program of the Public Works Department provides a Friday night teen program for area teens throughout the school year. This program
encompasses recreational and social activities. It also encourages computer use.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Support local teens through offering Friday night programs.
FY 2001 FY 2002 r '. <. ,
Original Approved Percent
Budget Budget Change ' � �� 41
REVENUES: $ - $1,200 £ , q� F ,
EXPENDITURES: A
Salaries/Wages/Benefits $9,990 $14,323 43.4%
Materials, Supplies& Services 1,2301,490 21.1% t =. ,, . 4, ,t 4 :, v7v. . ' tf' 4 ' '. '1 :
. ‘ '1'1*'
, , , . .4,i.:
,,,, ..
Capital Outlay 301 305 1.3% r '`,,,.ii,,,,. 4
B
#I :� ' , r, i , ,,`
1.
t'. «• ,
Reimbursed Expenditures - - _ � 't,,, �,
NET TAX AND GENERAL 9 .
REVENUE SUPPORTED $11,521 $14,918 293% ' , ,,` ,,
z.
PERSONNEL. , 11.f4s i.1; 5 ? 17f ,,
Number of FTE positions .22 .26
73
I 1 I I 1 1 I 1 I 1 I I
1 I 1 I I 1 I I I I I I I I I I I I I
41555-TEEN PROGRAMS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
359 Miscellaneous 1,200 - - 1,200
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 3,065 $ 4,323 $ 6,149 $ 10,050 63.44%
503 Part-Time Employees (1,287) 441 861 1,000 16.14%
524 SL/Converted-LTD - - 42 95 126.19%
525 P.E.R.A. Contribution 159 221 251 558 122.31%
526 F.I.C.A. Contribution 233 344 540 851 57.59%
527 Cafeteria Benefit Plan 245 381 2,081 1,628 -21.77%
531 Workers'Compensation Insurance 5 21 25 25
533 Deferred Compensation 656 - - -
535 Paid Leave Accrual 11 41 41 116 182.93%
TOTAL 3,087 5,771 9,990 14,323 43.37%
Materials, Supplies and Services
540 Office Supplies 1,798 222 100 200 100.00%
542 General Supplies - 173 300 200 -33.33%
544 Structural Supplies - - - -
555 Other Supplies - - 60 -
560 Postage 381 66 100 375 275.00%
563 Maint. &Repair-Equipment/Vehicles 128 131 120 120
565 Maint. &Repair- Structures - - - -
568 Printing - - 60 200 233.33%
581 Advertising and Publication 252 - 90 100 11.11%
582 Expert&Professional Services - - - -
583 Other Contractual Services - - 50 50
584 Telephone-Local - - 45 25 -44.44%
73a
41555 -TEEN PROGRAMS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
585 Telephone -Long Distance - - 5 25 400.00%
602 Heating Fuel -Gas - - - -
604 Electricity - - - -
633 Dues and Memberships - - 25 25
635 Travel or Mileage - - 20 25 25.00%
636 Conference Fees - - 85 25 -70.59%
637 Meals and Lodging - - 45 25 -44.44%
639 Subscription and Publications - - 45 25 -44.44%
652 General Liability 71 54 80 70 -12.50%
653 Property Insurance - - - -
TOTAL 2,630 645 1,230 1,490 21.14%
Capital Outlay
720 Building Improvements - - - -
799 Equipment Allocation 150 301 301 305 1.33%
TOTAL 150 301 301 305 1.33%
PROGRAM TOTAL $ 5,867 $ 6,717 $ 11,521 $ 16,118 39.90%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 4,667 $ 6,717 $ 11,521 $ 14,918 29.49%
73b
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Activity Center Maintenance
PROGRAM SUMMARY
The Activity Center Maintenance program of the Public Works Department provides maintenance at the Hopkins Activity Center. The physical maintenance of
this facility includes proper and preventative maintenance scheduling to maximize the expected life of the public facility.
MAJOR OBJECTIVESTO BE ACCOMPLISHED IN 2002
1. Continue to maintain the facility and major equipment.
FY 2001 FY 2002 _.,.�� ""°� :�
Original Approved Percent
Budget Budget Change .''' -``—:.
i''' 1)
REVENUES: $ - $ - '. ,§
1
EXPENDITURES:
Salaries/Wages/Benefits $18,563 $20,307 9.4% V1/4.
t
49
Materials, Supplies & Services 39,560 42,000 6.2% ` T
Capital Outlay 2,800 4,000 42.9% silo ik,
Reimbursed Expenditures - .k, sit.
NET TAX AND GENERAL
REVENUE SUPPORTED $60,923 $66,307 8.8%
PERSONNEL:
Number of FTE positions 1.74 2.18
1
74
41560-Maintenance
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
359 Miscellaneous
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 12,212 $ 13,596 $ 13,694 $ 14,349 4.78%
503 Part-Time Employees - 1,225 500 1,500 200.00%
524 SL/Converted-LTD - - 108 113 4.63%
525 P.E.R.A. Contribution 634 705 761 793 4.20%
526 F.I.C.A. Contribution 897 1,158 1,131 1,220 7.87%
527 Cafeteria Benefit Plan 1,296 1,542 1,836 1,903 3.65%
531 Workers'Compensation Insurance 200 243 375 250 -33.33%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 152 158 158 179 13.29%
TOTAL 15,391 18,627 18,563 20,307 9.40%
Materials, Supplies and Services
540 Office Supplies - - - -
542 General Supplies 1,788 2,235 1,000 2,000 100.00%
544 Structural Supplies 107 512 1,500 500 -66.67%
555 Other Supplies - - - -
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles 1,159 734 2,500 1,500 -40.00%
565 Maint. &Repair- Structures 2,761 1,000 2,500 2,500
568 Printing - - 60 - -100.00%
581 Advertising and Publication - - - -
582 Expert&Professional Services - - - -
583 Other Contractual Services 11,182 11,183 12,100 12,100
584 Telephone -Local 2,068 3,068 • 2,000 2,500 25.00%
74a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I
41560 - Maintenance
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
585 Telephone-Long Distance - - - -
602 Heating Fuel-Gas 7,500 11,732 7,500 10,000 33.33%
604 Electricity 8,780 9,645 9,500 9,800 3.16%
633 Dues and Memberships - - - -
635 Travel or Mileage - - - -
636 Conference Fees - - - -
637 Meals and Lodging - - - -
639 Subscription and Publications - - - -
652 General Liability 1,636 1,843 400 700 75.00%
653 Property Insurance 476 266 500 400 -20.00%
TOTAL 37,457 42,216 39,560 42,000 6.17%
Capital Outlay
720 Building Improvements - 8,300 2,800 4,000 42.86%
799 Equipment Allocation - - - -
TOTAL - 8,300 2,800 4,000 42.86%
PROGRAM TOTAL $ 52,848 $ 69,143 $ 60,923 8 66,307 8.84%
74b
CITY OF HOPKINS-2001 BUDGET
COMMUNITY SERVICES SUMMARY BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Licenses $ 32,949 $ 55,987 $ 37,820 $ 32,200 $ 36,200 12.42%
Permits 323,578 265,142 241,366 230,500 295,500 28.20% Building permits
Current Services 113,265 93,127 87,044 66,000 80,500 21.97% Plan check fees
Miscellaneous 9,956 - - - -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 456,634 465,477 515,890 501,767 524,746 4.58% Ten full time employees
Fringe Benefits 108,687 112,007 129,511 135,146 143,453 6.15%
Materials,Supplies and Services
Professional&Technical Services 19,185 45,301 30,351 32,820 41,120 25.29% Health inspec.,prop consult&oth.
Utilities and Maintenance 10,395 9,627 8,966 11,057 12,793 15.70% Equip&vehicle maint.&telephone
Operations 24,076 30,276 24,682 25,856 27,278 5.50% Postage,print,adver,train,&misc.
City Support Services 17,240 16,962 16,654 17,153 17,411 1.50% Space and occupancy,insurance
Supplies and Materials 13,730 11,038 11,740 11,206 11,580 3.34% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 34,645 2,000 - - -
Equipment Allocation 14,352 13,508 9,369 9,369 9,692 3.45% Computer&equipment allocation
Total Expenditures 698,944 706,196 747,163 744,374 788,073 5.87%
Reimbursed Expenditures (21,960) (23,499) (21,600) (21,600) (21,600) Charges to other funds-purch serv.
i Net Total Expenditures 676,984 682,697 725,563 722,774 766,473 6.05%
Indirectly Funded Amount 197,236 268,441 359,333 394,074 354,273 -10.10%
The Community Service department is made up of five main programs.
They are Reception,Assessing,Inspections,City Clerk and Elections.
75
1 I I I I I I I I I I II I I I
I I I I I I I I I I I I I I I I I I I
COMMUNITY SERVICES FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
31x Licenses $ 34,030 $ 36,825 $ 32,949 $ 55,987 $ 37,820 $ 32,200 $ 36,200 12.42%
32x Permits 232,429 181,053 323,578 265,142 241,366 230,500 295,500 28.20%
4xx Current Services 51,833 43,389 113,265 93,127 87,044 66,000 80,500 21.97%
4xx Miscellaneous - 477 9,956 - - - -
TOTAL 318,292 261,744 479,748 414,256 366,230 328,700 412,200 25.40%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 445,007 $ 438,393 $ 453,040 $ 465,383 $ 513,387 $ 499,967 $ 522,246 4.46%
501 Overtime 1,275 3,407 1,442 3,646 2,003 1,300 2,000 53.85%
503 Part-Time Employees 15,011 22,620 2,152 4,810 500 500 500
524 SL Converted/LTD 4,196 3,301 3,230 2,870 3,459 3,667 4,536 23.70%
525 P.E.R.A. Contribution 19,882 22,525 24,744 24,040 27,180 26,027 29,415 13.02%
526 F.I.C.A. Contribution 32,078 32,225 35,281 35,823 39,315 38,690 39,596 2.34%
527 Cafeteria Benefit Plan 38,276 37,480 35,238 35,141 38,009 47,853 47,162 -1.44%
531 Worker's Compensation 502 3,319 2,135 2,129 3,404 4,190 3,515 -16.11%
533 Deferred Compensation 5,622 6,498 9,832 10,209 12,357 8,930 12,900 44.46%
535 Paid Leave Accrual - _ (3,058) (1,773) (6.567) 5,787 5,789 6,329 9.33%
TOTAL 561,849 566,710 565,321 577,484 645,401 636,913 668,199 4.91%
Materials, Supplies and Services
540 Office Supplies 9,053 9,751 12,827 9,101 11,103 9,606 9,950 3.58%
542 General Supplies 2,303 1,606 903 1,937 637 1,600 1,630 1.88%
560 Postage 2,609 2,953 3,244 3,961 2,729 3,530 3,580 1.42%
563 Maint&Repair--Equip/Vehicles 4,345 3,313 2,634 2,473 1,368 4,021 5,510 37.03%
568 Printing - 279 - 476 609 700 700
581 Advertising,Publication,Printing 739 3,737 2,476 6,435 823 1,204 1,074 -10.80%
582 Expert&Professional Services 5,617 5,476 4,179 13,204 6,851 6,120 6,920 13.07%
583 Other contractual services 250 151 15,006 32,097 23,500 26,700 34,200 28.09%
584 Telephone-local 3,687 3,340 4,685 5,030 5,270 4,823 5,073 5.18%
75a
COMMUNITY SERVICES FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
585 Telephone-Long Distance - 120 374 183 134 150 150
586 Telephone-cellular 13 951 2,702 1,941 2,194 2,063 2,060 -0.15%
621 Space Allocation - - 16,020 15,258 15,258 15,258 15,615 2.34%
630 Training - 2,899 4,215 2,757 1,276 3,808 3,808
633 Dues and Memberships - 2,000 2,535 2,320 2,735 2,501 2,701 8.00%
635 Travel or Mileage - 5,476 5,163 6,479 8,908 6,165 7,367 19.50%
636 Conference Fees 12,014 2,364 2,024 2,367 2,620 3,007 3,007
637 Meals and Lodging - 2,941 3,230 2,485 3,796 3,001 3,001
639 Subscriptions and Publications 3,226 1,240 1,189 1,106 1,186 1,940 2,040 5.15%
652 General Liability - - 1,220 1,594 1,396 1,895 1,795 -5.28%
662 Refunds and Reimbursements - 830 - 2,000 - - -
TOTAL 43,856 49,427 84,626 113,204 92,394 98,092 110,182 12.32%
Capital Outlay
750 Office Equipment&Furnishings 14,703 3,803 2,305 2,000 - - - -
760 Computers - 6,487 32,340 - - - -
799 Equipment Allocation - 11,000 14,352 13,508 9,369 9,369 9,692 3.45%
TOTAL 14,703 21,290 48,997 15,508 9,369 9,369 9,692 3.45%
EXPENDITURE TOTAL 620,408 637,427 698,944 706,196 747,164 744,374 788,073 5.87%
699 Intragovermental Chargebacks (20,000) (22,125) (21,960) (23,499) (21,600) (21,600) (21,600)
NET EXPENDITURE TOTAL $ 600,408 $ 615,302 $ 676,984 $ 682,697 $ 725,564 $ 722,774 $ 766,473 6.05% •
NET TAX AND GENERAL
REVENUE SUPPORTED 282,116 353,558 197,236 268,441 359,334 394,074 354.273 -10.10%
75b
Ii I I I I I I
I I I I (
COMMUNITY SERVICES FUND 101
PROGRAM: Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers calls at main switchboard and route calls to various departments. Directs walk-in
customers to the appropriate department. Sales of Hop-A-Ride tickets, dog licenses and parking permits occur in this program. Receipts are accepted for payment
of building permits and utility bills. The program also provides clerical and secretarial services to other departments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Enter utility receipts into the govern system.
2. Continue to assist customers quickly and accurately.
FY 2001 FY 2002
Original Approved Percent {'5ex�,.,
Budget Budget Change i;,.,i, 4 411ili,i1N WI The
receptionists
y„;,.
REVENUES: $ - $ - .0:,,.:, ` L
8
t handle more than
EXPENDITURES: !.,:o
..... , 30,000 calls per
Salaries/Wages/Benefits $43,961 $45,567 3.6% ::!;;;!:::i:,::"l ! 1 �r
,.,;,,;,y,.,i, Tk 'ih "2a
Materials, Supplies& Services 1,471 1,447 -1.7% '; 1:1!'. 1 r« 144ii :t ' " year and assist
846 878 3.8% ,i,!,,!,i;!'i 1!A,vmoilpylkl(mo
4}t11 14,. q4 ili .... over 1OF0 0 0
Capital Outlay � � :':!:::!:::!:::ii:
!
Reimbursed Expenditures - - i':'i"ig S.1114 iiy ',•
.. visitors.
'.y;` kt i rk4��
NET TAX AND GENERAL ". —
REVENUE SUPPORTED $46,278 $47,892 3.5%
PERSONNEL:
Number of FTE positions 1.05 1.05
76
PROGRAM 41608-RECEPTIONIST
Projected
Actual Actual Budget Budget Percent
CODE EXPENDITURE DETAIL 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 39,029 $ 44,559 $ 38,011 $ 39,458 3.81%
501 Overtime 1,121 703 - -
524 SL/Converted-LTD - - 29 30 3.45%
525 P.E.R.A. Contribution 2,080 2,344 1,969 2,182 10.82%
526 F.I.C.A. Contribution 3,069 3,460 2,927 3,038 3.79%
527 Cafeteria Benefit Plan 388 387 436 442 1.38%
531 Workers'Compensation Insurance 71 150 150 150
535 Paid Leave Accrual 444 439 439 267 -39.18%
TOTAL 46,202 52,041 43,961 45,567 3.65%
Materials, Supplies and Services
540 Office Supplies 290 574 100 100
542 General Supplies 1 - 100 100
563 Maint. &Repair-Equipment/Vehicles 40 31 - -
583 Other Contractual Services 27 - - -
584 Communications-Telephone/Alarm 18 - - -
621 Space Allocation 1,021 1,021 1,021 1,047 2.50%
630 Training - 62 - -
633 Travel or Mileage 11 - - -
636 Conference Fees 105 66 - -
637 Meals and Lodging 66 66 - -
652 General Liability 255 168 250 200 -20.00%
TOTAL 1,834 1,988 1,471 1,447 -1.66%
Capital Outlay
760 Computer - 529 - -
799 Equipment Allocation 1,310 846 846 878 3.78%
PROGRAM TOTAL $ 49,346 $ 54,875 $ 46,278 $ 47,892 3.49%
76a
I I I I I I I 1 I I I I I I I I I I I
I I I i I I I I I I I I I I I I I I I
COMMUNITY SERVICES - ASSESSING FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Charges for Services 120 343 74 469 350 300 300
EXPENDITURES
•
Salaries and Employee Benefits
500 Regular Employees $ 134,312 $ 140,951 $ 138,274 $ 149,805 $ 160,024 $ 156,851 $ 162,334 3.50%
524 SL/Converted-LTD 1,454 1,236 1,052 1,066 1,107 1,236 1,278 3.40%
525 P.E.R.A. Contribution 5,851 7,150 7,334 7,762 8,338 8,124 8,977 10.50%
526 F.I.C.A. Contribution 9,943 10,297 10,874 11,599 12,373 12,077 12,499 3.49%
527 Cafeteria Benefit Plan 12,940 13,946 11,160 11,636 11,943 14,268 15,091 5.77%
531 Workers'Compensation Insurance 157 975 685 528 983 980 . 980
533 Deferred Compensation 1,874 1,838 2,676 4,579 4,339 4,510 4,650 3.10%
535 Paid Leave Accrual - _ 1,627 239 1,626 1,809 1,810 2,058 13.70%
TOTAL 166,531 178,020 172,294 188,601 200,916 199,856 207,867 4.01%
Materials, Supplies and Services
540 Office Supplies 1,580 1,642 1,580 1,986 2,654 2,000 2,000
560 Postage 482 456 486 467 368 500 500
563 Maint. &Repair-Equip/Vehicles 99 135 39 158 120 200 200
568 Printing - 93 - 450 - - -
581 Advertising and Publication 75 85 835 90 60 200 200
582 Expert&Professional Services 715 1,554 1,217 992 850 1,000 1,000
583 Other Contractual Services - - 92 887 - - -
584 Telephone-Local 2,802 2,674 3,442 3,973 4,063 3,600 3,850 6.94%
585 Telephone-Long Distance - 52 72 70 71 50 50
586 Telephone-Cellular - 414 256 420 582 500 500
621 Space Allocation - - 5,880 6,000 6,000 6,000 6,150 2.50%
630 Training - - 340 - - - -
633 Dues and Memberships - 1,350 1,555 1,130 1,410 1,400 1,500 7.14%
635 Travel or Mileage - 921 832 1,007 1,615 1,300 1,300
636 Conference Fees 2,833 1,163 1,035 1,267 1,711 1,200 1,200
637 Meals and Lodging - 1,862 1,570 858 2,148 1,800 1,800
77
COMMUNITY SERVICES - ASSESSING FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
639 Subscriptions and Publications 2,256 821 939 914 992 1,300 1,400 7.69%
652 General Liability - _ - 244 406 270 400 400
TOTAL 10,842 13,222 20,414 21,075 22,914 21,450 22,050 2.80%
EXPENDITURES, (cont.)
Capital Outlay
750 Office Equipment&Furnishings 2,860 2,820 - - - - -
799 Equipment Allocation - 3,000 3,816 4,135 2,840 2,840 2,938 _ 3.45%
2,860 5,820 3,816 4,135 2,840 2,840 2,938 3.45%
EXPENDITURE TOTAL $ 180,233 $ 197,062 $ 196,524 $ 213,811 $ 226,670 $ 224,146 $ 232,855 3.89%
NET TAX AND GENERAL
REVENUE SUPPORTED 180,113 196,719 196,450 213,342 226,320 223,846 232,555 3.89%
77
I I I I I I I I I I I I I I I I
COMMUNITY SERVICE ASSESSING FUND 101
PROGRAM: Assessing Information
PROGRAM SUMMARY
The Assessing Information program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to provide a high level of customer service.
FY 2001 FY 2002
Original Approved Percent t ';
Budget Budget Change 1 r3
(.*:419
REVENUES: $300 $300 -% `
EXPENDITURES: te
Salaries/Wages/Benefits $77,298 $81,374 5.3% 1 O
Materials, Supplies & Services 8,850 10,300 16.4%
/' ,-- i
Capital Outlay 846 878 3.8% l
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $86,694 $92,252 6.4%
PERSONNEL:
Number of FTE positions 1.20 1.20
77
PROGRAM 41610-ASSESSING INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services 469 350 300 300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 59,135 $ 65,459 $ 61,276 $ 64,217 4.80%
524 SL/Converted-LTD 791 799 483 506 4.76%
525 P.E.R.A. Contribution 3,065 3,391 3,174 3,551 11.88%
526 F.I.C.A. Contribution 4,623 5,063 4,718 4,945 4.81%
527 Cafeteria Benefit Plan 5,129 5,391 4,340 4,829 11.27%
531 Workers'Compensation Insurance 248 450 400 400
533 Deferred Compensation 2,055 1,683 2,200 2,000 -9.09%
535 Paid Leave Accrual 551 707 707 926 30.98%
TOTAL 75,597 82,941 77,298 81,374 5.27%
Materials, Supplies and Services
540 Office Supplies 1,485 1,824 700 700
560 Postage 467 368 200 200
563 Maint. &Repair-Equipment/Vehicles 115 120 75 75
568 Printing 450 - - -
581 Advertising and Publication 90 60 75 75
582 Expert&Professional Services - 100 100 100
584 Communications-Telephone/Alarm 3,733 3,725 2,000 3,400 70.00%
585 Telephone -Long Distance 70 71 50 50
586 Telephone-Cellular 122 426 200 200
621 Space Allocation 2,000 2,000 2,000 2,050 2.50%
630 Training - 150 - -
633 Dues and Memberships 725 600 600 600
635 Travel or Mileage 625 708 600 600
636 Conference Fees 586 1,118 600 600
637 Meals and Lodging 259 827 900 900
639 Subscriptions and Publications 590 308 600 600
652 General Liability 152 101 150 150
TOTAL 11,469 12,505 8,850 10,300 16.38%
77a
I I I I I I I I I I I I I I I I I I I
1 I I I
PROGRAM 41610-ASSESSING INFORMATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES,(cont.)
Capital Outlay
799 Equipment Allocation 1,635 846 846 878 3.78%
EXPENDITURE TOTAL $ 88,701 $ 96,292 $ 86,994 $ 92,552 6.39%
NET TAX AND GENERAL
REVENUE SUPPORTED 88,232 95,942 86,694 92,252 6.41%
77b
COMMUNITY SERVICE - ASSESSING FUND 101
PROGRAM: Homestead Administration
PROGRAM SUMMARY
The Homestead Administration program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Integrate Govern for homestead tracking.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change �-
/ 1
EXPENDITURES:
:i ::::: ::rviceS
2,500 2,175 -13.0% �'�..�,_ _ 1
Capital Outlay 574 591 3.0%
S1
Reimbursed Expenditures - -
� �''.1 �-' --�� i
NET TAX AND GENERAL U ``
r
u
REVENUE SUPPORTED $33,722 $34,792 3.2%
,,41 ;• ...100";10.4.016.'",
PERSONNEL: ...ilia _. --1, 0 or.,
Number of FTE positions 0.55 0.55 _�� "`
78
I I I I I I I I I I I I I I I
PROGRAM 41615-HOMESTEAD ADMINISTRATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 24,946 $ 24,879 $ 23,885 $ 24,796 3.81%
524 SL/Converted-LTD 275 308 188 195 3.72%
525 P.E.R.A. Contribution 1,292 1,320 1,237 1,371 10.83%
526 F.I.C.A. Contribution 2,079 2,126 1,839 1,909 3.81%
527 Cafeteria Benefit Plan 548 540 763 669 -12.32%
531 Workers'Compensation Insurance 57 118 150 150
533 Deferred Compensation 2,524 2,656 2,310 2,650 14.72%
535 Paid Leave Accrual 264 276 276 286 3.62%
TOTAL 31,985 32,223 30,648 32,026 4.50%
Materials, Supplies and Services
540 Office Supplies 33 300 400 400
560 Postage - - 50 50
563 Maint. &Repair-Equipment/Vehicles - - 25 25
568 Printing - - - -
581 Advertising and Publication - - 25 25
582 Expert&Professional Services 39 - 100 100
584 Communications-Telephone/Alarm 71 113 500 150 -70.00%
585 Telephone -Long Distance - - - -
586 Telephone -Cellular - - 50 50
621 Space Allocation 1,000 1,000 1,000 1,025 2.50%
630 Training - - - -
633 Dues and Memberships - - 100 100
635 Travel or Mileage - - 100 100
636 Conference Fees 25 33 - -
637 Meals and Lodging - - - -
639 Subscriptions and Publications - - 100 100
652 General Liability 51 34 50 50
TOTAL 1,219 1,480 2,500 2,175 -13.00%
78a
PROGRAM 41615-HOMESTEAD ADMINISTRATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES, (cont.)
Capital Outlay
799 Equipment Allocation 500 574 574 591 2.96%
EXPENDITURE TOTAL $ 33,704 $ 34,276 $ 33,722 $ 34,792 3.17%
NET TAX AND GENERAL
REVENUE SUPPORTED 33,704 34,276 33,722 34,792 3.17%
78b
I I I i I I I 1 I I I 1 I I I I 1 I
1 i I I I I I I I I I I I I I I I 1 1
COMMUNITY SERVICES - ASSESSING FUND 101
PROGRAM: Property Valuation
PROGRAM SUMMARY
The Property Valuation program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Reassess 100 percent of the taxable parcels and obtain an equalized assessment on all classes of property.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
EXPENDITURES: `
Salaries/Wages/Benefits $74,629 $76,413 2.4% N
Materials, Supplies & Services 7,500 7,750 3.3% eCapital Outlay 846 878 3.8%
v
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $82,975 $85,041 2.5%
PERSONNEL: Cc. 7
Number of FTE positions 1.05 1.05r,ob> r7 1
k
ligg
T
79
PROGRAM 41617-PROPERTY VALUATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services - - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 53,318 S 56,469 $ 58,231 $ 59,341 1.91%
524 SL/Converted-LTD - - 459 467 1.74%
525 P.E.R.A. Contribution 2,762 2,925 3,016 3,282 8.82%
526 F.I.C.A.Contribution 3,972 4,175 4,484 4,569 1.90%
527 Cafeteria Benefit Plan 5,512 5,563 7,412 7,714 4.07%
531 Workers'Compensation Insurance 193 355 355 355
533 Deferred Compensation - - - -
535 Paid Leave Accrual 662 672 672 685 1.93%
TOTAL 66,419 70,159 74,629 76,413 2.39%
Materials, Supplies and Services
540 Office Supplies 468 484 700 700
560 Postage - - 200 200
563 Maint. &Repair-Equipment/Vehicles 43 - 75 75
581 Advertising and Publication - - 75 75
582 Expert&Professional Services 914 700 700 700
583 Other Contractual Services 27 - - -
584 Communications-Telephone/Alarm 89 113 100 100
585 Telephone-Long Distance - - - -
586 Telephone-Cellular 298 156 200 200
621 Space Allocation 2,000 2,000 2,000 2,050 2.50%
633 Dues and Memberships 405 810 600 700 16.67%
635 Travel or Mileage 382 907 600 600
636 Conference Fees 656 560 600 600
637 Meals and Lodging 599 1,321 900 900
639 Subscriptions and Publications 324 684 600 700 16.67%
652 General Liability 152 101 150 150
TOTAL 6,357 7,835 7,500 7,750 3.33%
79a
1 1 1 1 I I I I I I I I I 1 1 I 1
PROGRAM 41617-PROPERTY VALUATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES, (cont.)
Capital Outlay
799 Equipment Allocation 1,500 846 846 878 3.78%
EXPENDITURE TOTAL $ 74,276 $ 78,840 $ 82,975 $ 85,041 2.49%
NET TAX AND GENERAL
REVENUE SUPPORTED 74,276 78,840 82,975 85,041 2.49%
79b
COMMUNITY SERVICES - ASSESSING FUND 101
PROGRAM: Special Assessments
PROGRAM SUMMARY
The Special Assessments program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to improve efficiency using Access for record retention and certification.
FY 2001 FY 2002
Original Approved Percent f ' }
Budget Budget Change ( I+� rEXPENDITURES: O -e. P,2 � �ti ;" I
Salaries/Wages/Benefits $17,281 $18,054 4.5% tF
Materials, Supplies& Services 2,600 1,825 -29.8% * ,
,, .:
Capital Outlay 574591 3.0%
WRIT
Reimbursed Expenditures - - t_ ""',` , 44, s
.4; 1.4.-!'..44.1':;-;:l
NET TAX AND GENERAL �t��
REVENUE SUPPORTED $20,455 $20,470 0.1% �,
,..41y ,
..,‘,.,,,r.
PERSONNEL:
Number of FTE positions 0.30 0.30
1
80
I I I I 1 f I I I I 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 41625- SPECIAL ASSESSMENTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services 60 - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 12,406 $ 13,217 $ 13,459 $ 13,980 3.87%
524 SL/Converted-LTD - - 106 110 3.77%
525 P.E.R.A. Contribution 643 702 697 773 10.90%
526 F.I.C.A. Contribution 925 1,010 1,036 1,076 3.86%
527 Cafeteria Benefit Plan 447 450 1,753 1,879 7.19%
531 Workers'Compensation Insurance 30 60 75 75
533 Deferred Compensation - - - -
535 Paid Leave Accrual 149 154 155 161 3.87%
TOTAL 14,600 15,593 17,281 18,054 4.47%
Materials, Supplies and Services
540 Office Supplies - 47 200 200
560 Postage - - 50 50
563 Maint. &Repair-Equipment/Vehicles - - 25 25
581 Advertising and Publication - - 25 25
582 Expert&Professional Services 39 50 100 100
583 Other Contractual Services 860 - - -
584 Communications-Telephone/Alarm 80 113 1,000 200 -80.00%
585 Telephone -Long Distance - - - -
586 Telephone-Cellular - - 50 50
621 Space Allocation 1,000 1,000 1,000 1,025 2.50%
633 Dues and Memberships - - 100 100
635 Travel or Mileage - - - -
636 Conference Fees - - - -
637 Meals and Lodging - - - -
639 Subscriptions and Publications - - - -
652 General Liability 51 34 50 50
TOTAL 2,030 1,244 2,600 1,825 -29.81%
80a
PROGRAM 41625-SPECIAL ASSESSMENTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES,(cont.)
Capital Outlay
799 Equipment Allocation 500 574 574 591 2.96%
EXPENDITURE TOTAL $ 17,130 $ 17,411 $ 20,455 $ 20,470 0.07%
NET TAX AND GENERAL
REVENUE SUPPORTED 17,130 17,411 20,455 20,470 0.07%
80b
1 I I 1 I i 1 I
COMMUNITY SERVICES-INSPECTION FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
585 Telephone-Long Distance - 58 275 86 44 100 100
586 Telephone-Cellular - 366 2,283 1,513 1,552 1,503 1,500 -0.20%
621 Space Allocation - - 6,780 6,837 6,837 6,837 6,985 2.16%
630 Training - 1,943 3,447 2,057 1,014 3,206 3,206
633 Dues&Memberships - 525 605 665 550 600 600
635 Travel/Mileage - 4,371 4,159 5,160 6,867 4,720 5,860 24.15%
636 Conference Fees 8,320 912 205 790 473 805 805
637 Meals and Lodging - 905 1,443 1,329 1,267 950 950
639 Subscriptions&Publications 575 190 190 160 160 490 490
652 General Liability - - 244 394 623 845 795 -5.92%
662 Refunds and Reimbursements - _ 395 - 2,000 - - -
TOTAL 21,389 - 25,037 43,590 68,643 49,092 57,999 60,273 3.92%
Capital Outlay
750 Office Equipment&Furnishings 7,779 348 1,199 - - - -
760 Computers 6,487 32,340 - - - -
799 Equipment Allocation - 4,500 5,220 6,843 4,535 4,535 4,694 3.51%
TOTAL 7,779 11,335 38,759 6,843 4,535 4,535 4,694 3.51%
EXPENDITURE TOTAL $ 295,735 $ 284,705 $ 349,202 $ 341,547 S 376,446 $ 385,890 $ 406,200 5.26%
NET TAX AND GENERAL
REVENUE SUPPORTED (7,467) 35,535 (111,004) (65,733) 22,11.5 69,890 1,200 -98.28%
81
1 I I I I i 1 I I I I I + I i
COMMUNITY SERVICES-INSPECTION FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
31x Licenses $ 21,760 24,615 25,964 49,557 31,820 25,500 29,500 15.69%
32x Permits 232,429 181,053 323,578 265,142 241,366 230,500 295,500 28.20%
4xx Current Services 49,013 43,025 100,708 92,581 81,144 60,000 80,000 33.33%
4xx Miscellaneous - 477 9,956 - - - -
REVENUE TOTAL $ 303,202 $ 249,170 $ 460,206 # 407,280 354,331 316,000 405,000 28.16%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 205,661 $ 194,811 $ 203,551 $ 224,232 $ 254,739 $ 251,797 $ 265,107 5.29%
501 Overtime-Regular Employees 50 12 189 764 - - -
503 Part-Time Employees 12,850 11,739 1,900 - - - -
524 SL/Converted-LTD 1,999 1,667 1,621 1,491 2,037 1,983 2,793 40.85%
525 P.E.R.A. Contribution 9,514 10,045 11,379 11,375 13,631 13,043 15,057 15.44%
526 F.I.C.A. Contribution 14,614 14,202 15,396 16,545 19,198 19,390 19,604 1.10%
527 Cafeteria Benefit Plan 17,793 16,521 18,283 18,604 21,901 28,317 26,784 -5.41%
531 Workers'Compensation Insurance 338 1,766 1,188 1,410 2,056 2,800 2,125 -24.11%
533 Deferred Compensation 3,748 4,537 5,253 3,766 6,331 3,100 6,450 108.06%
535 Paid Leave Accrual - (6,967) 8,093 (12,126) 2,926 2,926 3,313 13.23%
TOTAL 266,567 248,333 266,853 266,061 322,819 323,356 341,233 5.53%
Materials, Supplies and Services
540 Office Supplies 3,287 4,883 6,770 4,839 4,647 5,200 5,200
542 General Supplies 1,520 1,322 467 1,527 237 1,500 1,530 2.00%
560 Postage 757 1,465 1,529 1,745 1,100 1,500 1,550 3.33%
563 Maint. &Repair-Equipment/Vehicles 1,091 36 934 2,116 1,100 3,521 3,610 2.53%
568 Printing - 93 - 26 609 500 500
581 Advertising and Publication 41 3,252 667 5,691 190 200 270 35.00%
582 Expert&Professional Services 4,778 3,776 2,880 11,778 3,340 4,000 4,300 7.50%
583 Other Contractual Services 250 29 9,933 19,067 17,500 20,500 21,000 2.44%
584 Telephone-Local 770 516 779 863 982 1,022 1,022
81
1 i I I I 1 1 I I I I i i I I r I I
COMMUNITY SERVICES - INSPECTIONS FUND 101.
PROGRAM: Building Code Inspection
PROGRAM SUMMARY .
The Building Code Inspection program of the Community Services Department inspects all new or remodeled buildings to insure they meet the minimum
requirements of the state building code. The process begins with a plan review,permit issuance, inspection of construction phases and an issuance of a certificate
of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Revise handout material.
2. Adopt new state building code.
3. Revise and adopt department policies.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change Building Code Inspection
REVENUES: $225,000 $310,000 37.8% 6,000 V
EXPENDITURES: - --
Salaries/Wages/Benefits $115,019 $121,289 5.5% 4, 000 AMINIII
Materials, Supplies & 21,297 23,735 11.5% I.
Services i t
2,000 ` M''
s
Capital Outlay 922 954 3.5%
Reimbursed Expenditures - - 0 , ,...,-
NET TAX AND 1996 1997 1998 1999
GENERAL REVENUE $(87,762) $(164,022) 86.9%
SUPPORTED E Permits III Plans Reviewed 0 Construction Insp
PERSONNEL:
Number of FTE positions 1.45 1.75
81
PROGRAM 41645 -BUILDING CODE INSPECTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
320 Building Permits $ 186,950 $ 174,187 $ 155,000 $ 220,000 41.94%
329 Miscellaneous-non business 8,476 9,874 10,000 10,000
388 Current Services 92,581 81,144 60,000 80,000 33.33%
TOTAL $ 288,007 $ 265,205 $ 225,000 $ 310,000 37.78%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 80,029 $ 90,816 $ 89,437 $ 93,973 5.07%
524 SL/Converted-LTD 1,408 2,037 704 1,446 105.40%
525 P.E.R.A. Contribution 3,839 4,704 4,633 5,197 12.17%
526 F.I.C.A. Contribution 6,458 7,685 6,887 7,236 5.07%
527 Cafeteria Benefit Plan 6,031 7,301 8,926 7,462 -16.40%
531 Workers'Compensation Insurance 795 689 1,500 800 -46.67%
533 Deferred Compensation 3,154 6,331 1,900 4,000 110.53%
535 Paid Leave Accrual (11,553) 1,032 1,032 1,175 13.86%
TOTAL 90,161 120,596 115,019 121,289 5.45%
Materials, Supplies and Services
540 Office Supplies 3,765 2,847 3,800 3,800
542 General Supplies 1,395 137 600 630 5.00%
560 Postage 1,397 1,080 1,500 1,550 3.33%
563 Maint. &Repair-Equipment/Vehicles 1,037 1,000 1,071 1,125 5.04%
568 Printing 26 609 150 150
581 Advertising and Publication 4,135 130 60 70 16.67%
582 Expert&Professional Services 11,778 940 1,200 1,500 25.00%
583 Other Contractual Services 5,899 2,000 5,500 5,500
584 Telephone -Local 444 355 300 300
585 Telephone-Long Distance 86 44 40 40
586 Telephone-Cellular 718 810 600 600
621 Space Allocation 2,051 2,051 2,051 2,095 2.15%
630 Training 1,095 800 960 960
81a
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
1 I I 1 I I I 1 I I I I I I I I I I I
PROGRAM 41645 -BUILDING CODE INSPECTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
633 Dues&Memberships 630 525 240 240
635 Travel/Mileage 3,652 4,593 2,000 4,000 100.00%
636 Conference Fees 745 403 325 325
637 Meals and Lodging 1,219 1,111 300 300
639 Subscriptions&Publications 160 160 350 350
652 General Liability 118 168 250 200 -20.00%
662 Refunds and Reimbursements 2,000 - - -
TOTAL 42,350 19,763 21,297 23,735 11.45%
Capital Outlay
799 Equipment Allocation 2,053 922 922 954 3.47%
PROGRAM TOTAL $ 134,564 $ 141,281 $ 137,238 $ 145,978 6.37%
NET REVENUE 153,443 123,924 87,762 164,022 86.89%
8lb
COMMUNITY SERVICES - INSPECTIONS FUND;101
PROGRAM: Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department inspects existing,buildings from time to time to insure they are maintained safe in
accordance with the minimum safety standards provided in the state fire code. A percentage of commercial and large multiple residential buildings are inspected
yearly for fire code violations to insure these structures are maintained safe for their occupants. The focus is on more hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Establish fire prevention inspection program.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ _
E : iE:rvices
ENDITUR
. ...... . . ..
$34822,429 2,445 0.7%
Capital Outlay 151 152 0.7% """"""•.
.......................................
Reimbursed Expenditures
NET TAXAND GENERAL ::. ........................ ........
............ :
REVENUE SUPPORTED $37,405 $38,778 3.7"/" " .....". "' ' - '
..... ..... .... ....
1
PERSONNEL: :
Number of FTE positions .45 .5
82
I I I I I I I I I I I I I I I I
PROGRAM 41650 FIRE INSPECTIONS
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 19,759 $ 23,115 $ 26,861 $ 28,101 4.62%
524 SL/Converted-LTD - - 212 221 4.25%
525 P.E.R.A. Contribution 1,387 1,607 1,391 1,950 40.19%
526 F.I.C.A. Contribution 786 997 2,068 1,354 -34.53%
527 Cafeteria Benefit Plan 2,158 2,508 3,683 3,054 -17.08%
531 Workers'Compensation Insurance 199 400 300 400 33.33%
533 Deferred Compensation - - - 750
535 Paid Leave Accrual 233 310 310 351 13.23%
TOTAL 24,522 28,937 34,825 36,181 3.89%
Materials,Supplies and Services
540 Office Supplies - 50 100 100
542 General Supplies - - 100 100
563 Maint. &Repair-EquipmentNehicles 155 - 350 350
568 Printing - - 50 50
581 Advertising and Publication - - 20 20
582 Expert&Professional Services - - 400 400
584 Telephone-Local 71 113 100 100
621 Space Allocation 684 684 684 700 2.34%
630 Training - - 320 320
633 Dues&Memberships 35 - - -
635 Travel/Mileage 3 363 100 100
637 Meals and Lodging - 156 100 100
639 Subscriptions&Publications - - 20 20
652 General Liability 40 57 85 85
TOTAL 988 1,423 2,429 2,445 0.66%
Capital Outlay
799 Equipment Allocation 684 151 151 152 0.66%
PROGRAM TOTAL $ 26,194 $ 30,511 $ 37,405 $ 38,778 3.67%
82a
COMMUNITY SERVICES - INSPECTIONS FUND 101
PROGRAM: Heatinband P1u�br'D0® e�Y . .,�'o,n... 3 *'? k "�„ k .✓ � ,.y ' F �� ",, `-3`�$' ,�k� am ,rY. J4fiG �
a '
eN-' w.r"i''r . xu-, t.44 "W%, ,�r "' ", 41�" . 4. 'evJ' •'/ .4°1-•'% i :? � vr : r"'" Sa ..
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection program of the Community Services Department inspects new and remodeled buildings for heating and plumbing
compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Provide plumbing and heating training to the housing inspector.
2. Complete revision of plumbing and heating office policies.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ 65,000 $ 65,000 -%
EXPENDITURES: t
Salaries/Wages/Benefits $ 65,011 $ 68,346 5.1%
Materials, Supplies& Services 6,177 6,320 2.3% - � _ 1, .� � .,
0
Capital Outlay 922 954 3.5%
tqg
Reimbursed Expenditures - - . , ,,
•NET TAX AND GENERAL
REVENUE SUPPORTED $ 7,110 $ 10,620 49.4% PLUMBING
"NWPERSONNEL:
Number of FTE positions 1 1
83
I I II I I I I I I I I I I I 1
1 1 1 I I I I I I I I I I I I I I I
PROGRAM 41655-HEATING& PLUMB.INSP.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
318 Licenses $ 2,995 $ 2,268 $ 2,000 $ 2,000
322 Plumbing permits 30,318 22,644 25,000 25,000
325 Mechanical Permits 39,398 34,001 38,000 38,000
REVENUE TOTAL $ 72,711 $ 58,913 $ 65,000 $ 65,000
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 42,042 $ 49,539 $ 51,344 $ 53,637 4.47%
524 SL/Converted-LTD - - 404 422 4.46%
525 P.E.R.A. Contribution 2,155 2,567 2,660 2,966 11.50%
526 F.I.C.A. Contribution 2,997 3,607 3,954 4,130 4.45%
527 Cafeteria Benefit Plan 4,238 4,333 5,807 5,721 -1.48%
531 Workers'Compensation Insurance 137 300 250 300 20.00%
533 Deferred Compensation - - - 500
535 Paid Leave Accrual 509 592 592 670 13.18%
TOTAL 52,078 60,937 65,011 68,346 5.13%
Materials,Supplies and Services
540 Office Supplies 194 261 100 100
542 General Supplies 18 50 200 200
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles 305 - 700 725 3.57%
568 Printing - - 100 100
581 Advertising and Publication - - 40 40
582 Expert&Professional Services - 800 800 800
583 Other Contractual Services 1,294 - - -
584 Telephone -Local 92 113 200 200
585 Telephone-Long Distance - - 20 20
586 Telephone-Cellular 367 400 300 350 16.67%
621 Space Allocation 1,367 1,367 1,367 1,395 2.05%
83a
PROGRAM 41655-HEATING& PLUMB. INSP.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
630 Training 200 - 640 640
633 Dues&Memberships - - 120 120
635 Travel/Mileage 1,146 1,096 1,020 1,060 3.92%
636 Conference Fees - - 160 160
637 Meals and Lodging - - 200 200
639 Subscriptions&Publications - - 40 40
652 General Liability 78 114 170 170
662 Refunds and Reimbursements - - - -
TOTAL 5,061 4,201 6,177 6,320 2.32%
Capital Outlay
799 Equipment Allocation 1,369 922 922 954 3.47%
PROGRAM TOTAL $ 58,508 $ 66,061 $ 72,110 $ 75,620 4.87%
NET TAX AND GENERAL
REVENUE SUPPORTED (14,203) 7,148 7,110 10,620 49.37%
83b
I I I I I I I I I I I 1 I I I I 1 I I
COMMUNITY SERVICES - INSPECTIONS FUND 101
PROGRAM: Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to time toinsure they are maintained safe in
accordance with city housing code. Rental properties are inspected every five years to identify hazards to the occupants and to insure buildings are well
maintained and to improve on the city's housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for the Truth in
Housing program are maintained. Home sales are monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Revise Truth-in-Housing ordinance.
2. Revise Rental Registration Ordinance
3. Adapt New Property Management Code
4. Housing Evaluator Guide
FY 2001 FY 2002 — —
Original Approved Percent Housing Inspections
Budget Budget Change
REVENUES: $ 7,000 $ 7,000 % 1,6001
r :
EXPENDITURES: 1,400 z 7,
Salaries/Wages/Benefits $ 41,447 $ 44,259 6.8% 1,200 �w ' t
1,000 Vi,- ,'
. :_
Materials, Supplies& Services 3,240 3,383 4.4%
800 z i ,
Capital Outlay 922 954 3.5% 600 -°" �g..
400 , , �" —``
Reimbursed Expenditures - - 200 y ° �" leVa ,L
S
NET TAX AND GENERAL 1996 1997 1998 1999 1
REVENUE SUPPORTED $ 38,609 $ 41,5% 7.7%
Rental Insp ! Housing Complaints ❑Truth-in-Housing
PERSONNEL:
Number of FTE positions .7 .7
84
PROGRAM 41660-HOUSING INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
318 Licenses $ 26,321 $ 5,691 $ 4,500 $ 4,500
329 Permits - 660 2,500 2,500
REVENUE TOTAL $ 26,321 $ 6,351 $ 7,000 $ 7,000
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 24,305 $ 30,331 $ 32,085 $ 34,194 6.57%
524 SL/Converted-LTD - - 253 269 6.32%
525 P.E.R.A. Contribution 1,155 1,598 1,662 1,891 13.78%
526 F.LC.A. Contribution 1,841 2,330 2,471 2,633 6.56%
527 Cafeteria Benefit Plan 1,709 2,514 4,406 4,645 5.42%
531 Workers'Compensation Insurance 71 210 200 200
533 Deferred Compensation - - - -
535 Paid Leave Accrual (2,071) 370 370 427 15.41%
TOTAL 27,010 37,353 41,447 44,259 6.78%
Materials,Supplies and Services
540 Office Supplies 853 1,004 100 100
542 General Supplies 114 50 200 200
560 Postage 348 20 - -
563 Maint. &Repair-Equipment/Vehicles 155 100 350 360 2.86%
568 Printing - - 50 50
581 Advertising and Publication 1,477 - 20 40 100.00%
582 Expert&Professional Services - 400 400 400
583 Other Contractual Services 14 - - -
584 Telephone-Local 88 113 102 102
585 Telephone-Long Distance - - 10 10
586 Telephone-Cellular 428 342 153 250 63.40%
621 Space Allocation 684 684 684 700 2.34%
84a
1 I I I I I I 1 w 1 I 1 I I I I I
1 1 1 1 i I
PROGRAM 41660-HOUSING INSPECTIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
630 Training 762 214 326 326
633 Dues&Memberships - 25 60 60
635 Travel/Mileage 269 815 500 500
636 Conference Fees 45 50 80 80
637 Meals and Lodging 110 - 100 100
639 Subscriptions&Publications - - 20 20
652 General Liability 40 57 85 85
662 Refunds and Reimbursements - - - -
TOTAL 5,387 3,874 3,240 3,383 4.41%
Capital Outlay
799 Equipment Allocation 684 922 922 954 3.47%
PROGRAM TOTAL $ 33,081 $ 42,148 $ 45,609 $ 48,596 6.55%
NET TAX AND GENERAL
REVENUE SUPPORTED 6,760 35,797 38,609 41,596 7.74%
84b
COMMUNITY SERVICES - INSPECTIONS FUND 101
PROGRAM: Restaurant and Hotel Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program of the Community Services Department contracts with a health inspector to make regular inspections of restaurants
and food establishments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Complete all required inspections and respond to complaints in a prompt manner.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ 19,000 $ 23,000 21.1%
EXPENDITURES: , ,
Salaries/Wages/Benefits $ 9,702 $ 10,148 4.6% `- --- '' '(1'>.
Materials, Supplies& Services 17,799 18,335 3.0% t,
Capital Outlay 696 726 4.3%
Reimbursed Expenditures - - mu, '— )
NET TAX AND GENERAL +�� �y --41
REVENUE SUPPORTED $ 9,196 $ 6,209 -32.5%
lomilliiPii _orlioilo. A —1.11,1i1. \ ______-' )
Alig.°-40'----- IMMO' \
PERSONNEL:
Number of FTE positions .15 .15
85
I I I I I I I t II 1
I i i I I I I I I I I I I I I I I
PROGRAM 41665 -RESTAURANT/HOTEL INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
314 Licenses-Health $ 20,241 $ 23,861 $ 19,000 $ 23,000 21.05%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 18,185 $ 17,044 $ 7,475 $ 7,812 4.51%
501 Overtime - - - -
503 Part-Time Employees - - - -
524 SL/Converted-LTD - - 59 62 5.08%
525 P.E.R.A. Contribution 896 883 387 432 11.63%
526 F.I.C.A. Contribution 1,336 1,263 576 602 4.51%
527 Cafeteria Benefit Plan 1,691 1,647 969 1,017 4.95%
531 Workers'Compensation Insurance 54 125 150 125 -16.67%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 248 86 86 98 13.95%
TOTAL 22,410 21,047 9,702 I0,148 4.60%
Materials,Supplies and Services
540 Office Supplies 27 435 100 100
542 General Supplies - - 200 200
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles 155 - 350 350
568 Printing - - 50 50
581 Advertising and Publication 79 - 20 40 100.00%
582 Expert&Professional Services - 400 400 400
583 Other Contractual Services 11,860 15,500 15,000 15,500 3.33%
584 Telephone-Local 97 176 120 120
585 Telephone-Long Distance - - 10 10
586 Telephone-Cellular - - 150 150
621 Space Allocation 684 684 684 700 2.34%
85a
PROGRAM 41665-RESTAURANT/HOTEL INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
630 Training - - 320 320
633 Dues&Memberships - - 60 60
635 Travel/Mileage - - 100 100
636 Conference Fees - - 80 80
637 Meals and Lodging - - 50 50
639 Subscriptions&Publications - - 20 20
652 General Liability 40 57 85 85
662 Refunds and Reimbursements - - - -
TOTAL 12,942 17,251 17,799 18,335 3.01%
Capital Outlay
799 Equipment Allocation 684 696 696 726 4.31%
PROGRAM TOTAL $ 36,036 $ 38,994 S 28,197 $ 29,209 3.59%
NET TAX AND GENERAL
REVENUE SUPPORTED 15,795 15,133 9,197 6,209 -32.49%
85b
I I 1 I I I I I I I I I 1 i 1 1 1 1
I 1 1 1 I I I I I I I I I I I I
COMMUNITY SERVICES - INSPECTIONS FUND 101
PROGRAM: Miscellaneous Community Inspection''
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general nuisance complaints from Hopkins citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Revise city ordinances in Moving and Demolition of Buildings
2. Implement administrative citation program.
FY 2001 FY 2002 —–
Original Approved Percent Nuisance Inspections I
Budget Budget Change
REVENUES: $ - $ - 500 = -- - -
450
a �;.
EXPENDITURES: I ! t
Salaries/Wages/Benefits $ 57,352 $ 61,010 6.4% 400
350
Materials, Supplies & Services 7,057 6,055 -14.2% 300 ' _____.:` _. J
250 z
-
Capital Outlay 922 954 3.5% 200
rte,
Reimbursed Expenditures
150 '� ;
mom
100 '
NET TAX AND GENERAL / y
REVENUE SUPPORTED $ 65,331 $ 68,019 4.1% 50 61 e "; '
�I 1996 1997 1998 1999
PERSONNEL:
Number of FTE positions 1 .95
86
PROGRAM 41670-MISC COMMUNITY INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
Other Miscellaneous $ - $ - $ - $ -
Salaries and Employee Benefits
500 Regular Employees $ 39,912 $ 43,895 $ 44,595 $ 47,390 6.27%
501 Overtime 764 - - -
503 Part-Time Employees - - - -
524 SL/Converted-LTD 83 - 351 373 6.27%
525 P.E.R.A. Contribution 1,943 2,273 2,310 2,621 13.46%
526 F.I.C.A. Contribution 3,127 3,316 3,434 3,649 6.26%
527 Cafeteria Benefit Plan 2,777 3,597 4,526 4,885 7.93%
531 Workers'Compensation Insurance 154 332 400 300 -25.00%
533 Deferred Compensation 612 - 1,200 1,200
535 Paid Leave Accrual 508 536 536 592 10.45%
TOTAL 49,880 53,949 57,352 61,010 6.38%
Materials, Supplies and Services
540 Office Supplies - 50 1,000 1,000
542 General Supplies - - 200 200
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles 309 - 700 700
568 Printing - - 100 100
581 Advertising and Publication - 60 40 60 50.00%
582 Expert&Professional Services - 800 800 800
583 Other Contractual Services - - - -
584 Telephone-Local 71 113 200 200
585 Telephone-Long Distance - - 20 20
586 Telephone-Cellular - - 300 150 -50.00%
621 Space Allocation 1,367 1,367 1,367 1,395 2.05%
86a
I I I I I I I I I I I I I I I I I I I
I I 1 1 1 1 I I I I I I I I I I I I I
PROGRAM 41670 -MISC COMMUNITY INSP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
630 Training - - 640 640
633 Dues&Memberships - - 120 120
635 Travel/Mileage 90 - 1,000 100 -90.00%
636 Conference Fees - 20 160 160
637 Meals and Lodging - - 200 200
639 Subscriptions &Publications - - 40 40
652 General Liability 78 170 170 170
662 Refunds and Reimbursements - - - -
TOTAL 1,915 2,580 7,057 6,055 -14.20%
Capital Outlay
799 Equipment Allocation 1,369 922 922 954 3.47%
PROGRAM TOTAL $ 53,164 $ 57,451 $ 65,331 $ 68,019 4.11%
NET TAX AND GENERAL
REVENUE SUPPORTED 53,164 57,451 65,331 68,019 4.11%
86b
COMM. SERVICES - CITY CLERK FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Licenses 12,270 12,210 6,985 6,430 6,000 6,700 6,700
Charges for Services 100 244 171 77 50 200 200
TOTAL 12,370 12,454 7,156 6,507 6,050\ 6,900 6,900
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 34,727 $ 33,874 $ 36,747 $ 45,593 $ 47,624 $ 46,419 $ 48,199 3.83%
503 Part-Time Employees - - - 4,181 - - - -
524 SL/Converted-LTD 404 346 308 313 315 365 379 3.84%
525 P.E.R.A. Contribution 1,536 1,697 1,975 2,384 2,467 2,405 2,665 10.81%
526 F.I.C.A. Contribution 2,462 2,364 3,030 3,930 3,759 3,573 3,712 3.89%
527 Cafeteria Benefit Plan 3,984 4,062 2,434 3,651 3,371 4,040 3,981 -1.46%
531 Workers'Compensation Insurance 30 130 115 113 190 230 230
533 Deferred Compensation - 123 1,903 1,864 1,688 1,320 1,800 36.36%
535 Paid Leave Accrual - _ 2,282 (10,200) 3,416 534 535 602 12.52%
TOTAL 43,143 44,878 36,312 65,445 59,947 58,887 61,568 4.55%
Materials, Supplies and Services
540 Office Supplies 1,871 1,452 1,527 1,434 2,884 1,506 1,850 22.84%
542 General Supplies 556 89 98 - - - -
560 Postage 374 388 310 290 295 402 402
563 Maint. &Repair-Equipment/Vehicles 30 35 159 132 67 200 200
568 Printing - 93 - - - 200 200
581 Advertising and Publication 490 363 340 597 273 504 504
582 Expert&Professional Services 64 78 45 434 2,661 1,120 1,620 44.64%
583 Other Contractual Services - - 31 - - 200 200
584 Telephone-Local - 75 160 176 225 201 201
585 Telephone-Long Distance - 10 27 27 20 - -
586 Telephone-Cellular - 16 - - - - -
621 Space Allocation - - 1,380 1,400 1,400 1,400 1,434 2.40%
87
I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
1 I I 1 I I I I I I I I I I I I I I I
COMM. SERVICES - CITY CLERK FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
630 Training - 595 364 700 200 602 602
633 Dues and Memberships - 125 180 525 775 501 601 19.96%
635 Travel/Mileage - 37 78 151 326 106 107 1.15%
636 Conference Fees 742 214 - 205 295 402 402
637 Meals and Lodging - 174 74 232 315 251 251
639 Subscriptions and Publications 245 30 30 32 34 50 50
652 General Liability - - 244 405 135 200 200
662 Refunds or Reimbursements - 435 - - - - -
TOTAL 4,372 4,209 5,047 6,740 9,905 7,845 8,824 12.48%
Capital Outlay
750 Office Equipment&Furnishings 3,401 491 320 - - - -
799 Equipment Allocation - 1,500 2,424 1,220 1,148 1,148 1,182 2.96%
TOTAL 3,401 1,991 2,744 1,220 1,148 1,148 1,182 2.96%
DEPARTMENT TOTAL $ 50,916 $ 51,078 $ 44,103 $ 73,405 $ 71,000 $ 67,880 $ 71,574 5.44%
699 Less Expenditures Charged to Others (20,000) (22,125) (21,960) (23,499) (21,600) (21,600) (21,600)
NET DEPARTMENT TOTAL 30,916 28,953 22,143 49,906 49,400 46,280 49,974 7.98%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 18,546 $ 16,499 $ 14,987 $ 43,399 $ 43,350 $ 39,380 $ 43,074 9.38%
87
COMMUNITY SERVICES - CITY CLERK FUND 101
PROGRAM: Charter& Council Administration
PROGRAM SUMMARY
The Charter & Council Administration program of the Conmainity Services Department updates,the City Code and takes minutes at City Council meetings. The
City Clerk updates the City Code as new ordinances are passed,takes minutes at the City Council meetings and transcribes them using a computer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Integrate more Council and Charter Commission documents with the Web site.
FY 2001 I-Y 2002
Original Approved Percent
Budget Budget Change A . ,
l r ►�l► ., :.' • i,
EXPENDITURES: n t -
Salaries/Wages/Benefits $23,921 $24,997 4.5% • f ,_ i'':a
. fel
Materials, Supplies & Services 2,515 2,429 -3.4% 1-,_- '
r. r AN. Ifp_ � I
i
/di
r-s.....4
Capital Outlay 423 439 3.8%
tolIP
1r .4:0", We"
:r .alp
Reimbursed Expenditures (10,100) (10,100) -% Pa
NET TAX AND GENERAL r` �NW Illiri ~'REVENUE SUPPORTED $16,759 $17,765 6.0% �— !1 /
ice.- /� ti •.
L.C....711f
PERSONNEL:
Number of FTE positions 0.35 0.35
87
I I 1 1 i i
41675-CHARTER& COUNCIL ADMIN
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,254 $ 17,752 $ 18,863 $ 19,609 3.95%
524 SL/Converted-LTD - - 149 154 3.36%
525 P.E.R.A. Contribution 842 919 977 1,084 10.95%
526 F.I.C.A. Contribution 1,231 1,345 1,452 1,510 3.99%
527 Cafeteria Benefit Plan 1,413 1,433 2,192 1,725 -21.30%
531 Workers'Compensation Insurance 31 69 70 70
533 Deferred Compensation - - - 600
535 Paid Leave Accrual 636 218 218 245 12.39%
TOTAL 20,407 21,737 23,921 24,997 4.50%
Materials, Supplies and Services
540 Office Supplies 329 500 600 500 -16.67%
560 Postage 13 15 160 160
563 Maint. &Repair-Equipment/Vehicles - 10 80 80
568 Printing - - 80 80
581 Advertising and Publication 458 273 204 204
582 Expert&Professional Services - 500 80 80
584 Communications-Telephone/Alarm - - 50 50
621 Space Allocation 560 560 560 574 2.50%
630 Training - - 240 240
633 Dues and Memberships 135 60 51 51
635 Travel or Mileage 24 62 - -
636 Conference Fees 40 100 160 160
637 Meals and Lodging 41 62 100 100
639 Subscriptions and Publications - - 50 50
652 General Liability 162 67 100 100
TOTAL 1,762 2,209 2,515 2,429 -3.42%
Capital Outlay
799 Equipment Allocation 485 423 423 439 3.78%
87a
41675-CHARTER& COUNCIL ADMEN
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
PROGRAM TOTAL 22,654 24,369 26,859 27,865 3.75%
699 Intragovermental Chargebacks (9,000) (10,100) (10,100) (10,100)
NET PROGRAM TOTAL 13,654 14,269 16,759 17,765 6.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 13,654 $ 14,269 $ 16,759 $ 17,765 6.00%
87b
1 1 I I I I I 1 1 I 1 I 1 1 1 1 1 1 1
I I I I I I 1 1 I I I I I I I l l l I
COMMUNITY SERVICES - CITY CLERK FUND 101
PROGRAM: Licensing
PROGRAM SUMMARY
The Licensing program of the Community Services Department is responsible for reviewing all applications for licenses and permits, issuing and signing them.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Make applications and forms available on the Web site.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change ".-.C.
REVENUES: $6,700 $6,700
EXPENDITURES: ----
Salaries/Wages/Benefits $8,731 $12,167 39.4%
—,--
Materials, Supplies& Services 1,237 1,544 24.8% t. s. - e 1-1111. '''k,7,..:1
'x `1 i
Capital Outlay 151 152 0.7% §-tj A
Reimbursed Expenditures - - A
NET TAX AND GENERAL
REVENUE SUPPORTED $3,419 $7,163 109.5%
PERSONNEL: C c?
Number of FTE positions 0.15 0.15
88
41680-LICENSING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
312 Licenses $ 6,430 $ 6,000 $ 6,600 $ 6,600
400 Charges for Services 77 50 100 100
TOTAL $ 6,507 $ 6,050 $ 6,700 $ 6,700
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 5,750 $ 6,287 $ 6,889 $ 9,530 38.34%
524 SL/Converted-LTD - - 54 75 38.89%
525 P.E.R.A. Contribution 298 325 357 527 47.62%
526 F.I.C.A. Contribution 435 476 530 734 38.49%
527 Cafeteria Benefit Plan 383 397 792 752 -5.05%
531 Workers'Compensation Insurance 11 23 30 30
533 Deferred Compensation - - - 400
535 Paid Leave Accrual 73 78 79 119 50.63%
TOTAL 6,950 7,586 8,731 12,167 39.35%
Materials, Supplies and Services
540 Office Supplies 213 588 300 600 100.00%
560 Postage 227 230 82 82
563 Maint. &Repair-EquipmentNehicles - 17 40 40
568 Printing - - 40 40
581 Advertising and Publication 82 - 100 100
582 Expert&Professional Services 14 - 40 40
584 Communications-Telephone/Alarm 80 75 50 50
621 Space Allocation 280 280 280 287 2.50%
630 Training - 100 120 120
633 Dues and Memberships - 65 25 25
635 Travel or Mileage 71 62 - -
636 Conference Fees 40 40 80 80
637 Meals and Lodging 47 50 50 50
88a
I I I I I I I I I I I I I I I I I I I
1 1 1 1 I I I I I I I I I I I I I I I
41680 -LICENSING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials, Supplies and Services, (cont.)
639 Subscriptions and Publications 32 34 - -
652 General Liability 81 20 30 30
TOTAL 1,167 1,561 1,237 1,544 24.82%
Capital Outlay
799 Equipment Allocation 245 151 151 152 0.66%
PROGRAM TOTAL 8,362 9,298 10,119 13,863 37.00%
699 Intragovermental Chargebacks (4,500) - - -
NET PROGRAM TOTAL 3,862 9,298 10,119 13,863 37.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (2,645) $ 3,248 $ 3,419 $ 7,163 109.51%
88b
COMMUNITY SERVICES - PURCHASING FUND 101
PROGRAM: Purchasing
PROGRAM SUMMARY
The Purchasing program of the Community Services Department provides other departments with purchasing services. This program establishes pricing for
standard purchases, maintains inventory items and processes purchase orders for the majority of city purchases.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Maintain best price for highest quality standard.
2. Encourage continued use of purchase requisitions.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
aREVENUES: $ - j?)
5,1
EXPENDITURES: _
\-----3/..------
Salaries/Wages/Benefits $14,593 $12,227 -16.2% ~`�' `�
/-f,ew �40 ,.
Materials, Supplies& Services 2,227 2,478 11.3% /%_+' 4 , 41
(0 ) Or
toy
Capital Outlay 151 152 0.7% 1" �`� ^-�` •
r N
Reimbursed Expenditures (6,500) (6,500) -% +
:-2 , =_
NET TAX AND GENERAL ... ' ____:_:=4-'.r 'kl-1:9
REVENUE SUPPORTED $10,471 $ 8,357 -20.2%
PERSONNEL:
Number of FTE positions .25 .25 — .. f
89
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
41685-PURCHASING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 15,923 $ 15,204 $ 11,482 $ 9,530 -17.00%
503 Part-Time Employees 429 - - -
524 SL/Converted-LTD 313 315 90 75 -16.67%
525 P.E.R.A. Contribution 847 788 595 527 -11.43%
526 F.I.C.A. Contribution 1,397 1,303 884 734 -16.97%
527 Cafeteria Benefit Plan 1,345 1,011 - 752
531 Workers'Compensation Insurance 42 68 90 90
533 Deferred Compensation 1,864 1,688 1,320 400 -69.70%
535 Paid Leave Accrual 2,610 132 132 119 -9.85%
TOTAL 24,770 20,508 14,593 12,227 -16.21%
Materials, Supplies and Services
540 Office Supplies 676 898 306 450 47.06%
560 Postage 50 50 80 80
563 Maint. &Repair-Equipment/Vehicles 9 - 40 40
568 Printing - - 40 40
581 Advertising and Publication - - 100 100
582 Expert&Professional Services - 100 500 500
583 Other Contractual Services - - 100 100
584 Communications-Telephone/Alarm 96 150 51 51
585 Telephone -Long Distance 27 20 - -
621 Space Allocation 280 280 280 287 2.50%
630 Training - - 120 120
633 Dues and Memberships 390 600 400 500 25.00%
635 Travel or Mileage 35 142 45 45
636 Conference Fees 65 80 80 80
637 Meals and Lodging 86 172 50 50
652 General Liability 81 24 35 35
TOTAL 1,795 2,516 2,227 2,478 11.27%
89a
41685-PURCHASING
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001- 2001 2002 Change
Capital Outlay
799 Equipment Allocation 245 151 151 152 0.66%
PROGRAM TOTAL 26,565 23,024 16,820' 14,857 -11.67%
699 Intragovermental Chargebacks (5,499) (6,500) (6,500) (6,500)
EXPENDITURE TOTAL 21,066 16,524 10,320 8,357 -19.02%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 21,066 $ 16,524 $ 10,320 $ 8,357 -19.02%
89b
I 1 I I I I I I I I 1 I I I 1 1 1
1 1 I I 1 1 I I I I I I I I I I I 1 I
COMMUNITY SERVICES CITY CLERK FUND 101
PROGRAM: Records Management
PROGRAM SUMMARY •
The Records Management program of the Community Services Department reviews City records to ensure that necessary documents are retained and outdated
documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to transfer permanent records to electronic storage and integrate with the Web site.
FY 2001 FY 2002
Original Approved Percent w
Budget Budget Change
REVENUES: $200 $200 -%
EXPENDITURES: L
Salaries/Wages/Benefits $11,642 $12,177 4.6% ^- .11161.1....___ _
Materials, Supplies& Services 1,866 2,373 27.2% ��°--7-_ 00i011111111.
Capital Outlay 423 439 3.8%
Reimbursed Expenditures (5,000) (5,000) -% _
NET
NET TAX AND GENERAL >/ r --REVENUE SUPPORTED $8,731 $9,789 12.1% / A
PERSONNEL: ■ k
Number of FTE positions 0.20 0.20
90
41690-RECORDS MANAGEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
312 Licenses $ - $ - $ 100 $ 100
400 Charges for Services - - 100 100
TOTAL $ - $ - $ 200 $ 200
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 7,666 $ 8,381 $ 9,185 $ 9,530 3.76%
503 Part-Time Employees 3,752 - - -
524 SL/Converted-LTD - - 72 75 4.17%
525 P.E.R.A. Contribution 397 435 476 527 10.71%
526 F.I.C.A. Contribution 867 635 707 734 3.82%
527 Cafeteria Benefit Plan 510 529 1,056 752 -28.79%
531 Workers'Compensation Insurance 29 30 40 40
533 Deferred Compensation - - - 400
535 Paid Leave Accrual 97 106 106 119 12.26%
TOTAL 13,318 10,116 11,642 12,177 4.60%
Materials,Supplies and Services
540 Office Supplies 216 898 300 300
560 Postage - - 80 80
563 Maint. &Repair-Equipment/Vehicles 123 40 40 40
568 Printing - - 40 40
581 Advertising and Publication 57 - 100 100
582 Expert&Professional Services 420 2,061 500 1,000 100.00%
583 Other Contractual Services - - 100 100
584 Communications-Telephone/Alarm - - 50 50
621 Space Allocation 280 280 280 286 2.00%
630 Training 700 100 122 122
633 Dues and Memberships - 50 25 25
635 Travel or Mileage 21 60 61 62
90a
1 1 1 I I I I I Io
i 1 0 o 1 E 1
i i i I I I I I I I I I 1 1 1
41690-RECORDS MANAGEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
636 Conference Fees 60 75 82 82
637 Meals and Lodging 58 31 51 51
652 General Liability 81 24 35 35
TOTAL 2,016 3,619 1,866 2,373 27.16%
Capital Outlay
799 Equipment Allocation 245 423 423 439 3.78%
PROGRAM TOTAL 15,579 14,158 13,931 14,989 7.59%
Intragovermental Chargebacks (4,500) (5,000) (5,000) (5,000)
699 EXPENDITURE TOTAL 11,079 9,158 8,931 9,989 11.84%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 11,079 $ 9,158 $ 8,731 $ 9,789 12.12%
90b
COMMUNITY SERVICES FUND 101
PROGRAM: Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of elections, registers voters, and certifies election results. All state and
federal legislation is reviewed,judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the
County and State of Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Change or reconfirm precinct boundary lines in response to redistricting.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $5,500 $ - -100.00%
EXPENDITURES: EL EC110
Salaries/Wages/Benefits $10,853 $11,964 10.2%
Materials, Supplies & Services 9,388 17,588 87.4%
Capital Outlay
r
•
Reimbursed Expenditures - - `
•
NET TAX ANDay
-
r •• 1.2%,
REVENUE SUPPORTED $14,741 $29,552 100.5% --
�-,^�►=_- ,fite
r- .=.
PERSONNEL:
Number of FTE positions 0.15 0.15
91
I I r I I I I I
COMMUNITY SERVICES - ELECTIONS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Hopkins School District 2,600 - 12,266 - 5,500 5,500 - -100.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 3,238 $ 6,485 $ 5,019 $ 6,724 $ 6,442 $ 6,889 $ 7,148 3.76%
501 Overtime-Regular Employees 1,225 3,367 1,195 1,761 1,300 1,300 2,000 53.85%
503 Part-Time Employees 2,161 10,881 252 629 500 500 500
524 SL Converted/LTD - - - - - 54 56 3.70%
525 P.E.R.A. Contribution 200 510 322 439 400 486 534 9.88%
526 F.I.C.A. Contribution 324 738 483 680 525 723 743 2.77%
527 Cafeteria Benefit Plan 153 271 167 862 408 792 864 9.09%
531 Workers Compensation (49) 167 (29) 7 24 30 30
535 Paid Leave Accrual - - 95 73 79 79 89 12.66%
TOTAL 7,252 22,419 7,504 11,175 9,678 10,853 11,964 10.24%
Materials, Supplies and Services
540 Office Supplies 1,550 486 1,723 552 344 800 800
542 General Supplies - 134 312 409 400 - -
555 Other Supplies - 46 - - - - -
560 Postage 996 644 919 1,459 966 1,128 1,128
563 Maint. &Repair-Equipment/Vehicles 3,095 3,061 1,250 27 50 100 1,500 1400.00%
581 Advertising and Publications 133 37 479 57 300 300 100 -66.67%
583 Other Contractual Services - 122 4,950 12,116 6,000 6,000 13,000 116.67%
584 Communications-Telephone/Alarm 102 - - - - - -
586 Telephone-Cellular - 50 32 8 60 60 60
635 Travel or Mileage - 147 94 150 100 100 100
636 Conference Fees 22 6 744 - 75 600 600
637 Meals and Lodging - - 30 - - - -
639 Subscriptions and Publications - - - - - 100 100
652 General Liability - _ - 244 134 200 200 200
TOTAL 5,898 4,733 10,777 14,912 8,495 9,388 17,588 87.35%
91a
COMMUNITY SERVICES - ELECTIONS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
760 Computers - - - 2,000 - - -
DEPARTMENT TOTAL $ 13,150 $ 27,152 $ 18,281 $ 28,087 $ 18,173 $ 20,241 $ 29,552 46.00%
NET TAX AND GENERAL
REVENUE SUPPORTED 10,550 27,152 6,015 28,087 12,673 14,741 29,552 100.47%
91b
1 I 1 I I I I I I I
I I I 1 1 I I I 1 I I I I I I I I 1 1
CITY OF HOPKINS-2002 BUDGET
POLICE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent ,
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental $ 164,231 $ 208,950 $ 203,007 $ 175,900 $ 174,900 -0.57% State grants
Licenses 106,013 99,588 87,883 93,730 86,330 -7.90% Liquor licenses
Court Fines 600 37,025 54,320 35,000 50,000 42.86%
Current Service 21,480 37,755 31,655 22,870 26,700 16.75%
Miscellaneous 2,304 10,425 8,455 6,500 8,200 26.15%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 1,740,824 1,906,044 2,032,957 1,980,378 2,154,289 8.78% Thirty eight full time employees
Fringe Benefits 433,216 441,645 522,694 531,736 580,564 9.18%
Materials,Supplies and Services
Professional&Technical Services 122,985 105,268 106,084 129,700 103,050 -20.55% Prisoner Boarding,hiring,&consulting
Utilities and Maintenance 85,480 58,639 74,286 75,300 76,900 2.12% Vehicle&equip.maint.&repair,tele.
Operations 55,636 47,511 45,754 50,900 50,700 -0.39% Training,advertising and miscclaneous
City Support Services 62,639 422,733 400,579 410,856 374,270 -8.90% Police Admin chrg,space alloc.&ins.
Supplies and Materials 117,836 97,479 108,859 97,600 105,300 7.89% Office supp.,uniforms&small equip.
Capital Outlay
Office Furniture and Equipment 959 25,070 10,550 10,550 55,000 421.33% Computer software system
Equipment - 1,712 39,145 8,000 - -100.00%
Equipment Allocation 169,848 164,650 167,389 167,111 184,814 10.59% Auto.,radio,comp.&other equip rplc.
Total Expenditures 2,789,423 3,270,751 3,508,297 3,462,131 3,684,887 6.43%
Reimbursed Expenditures - (354,298) (334,812) (334,812) (300,000) -10.40% Credit to Admin from police programs
Net Total Expenditures 2,789,423 2,916,453 3,173,485 3,127,319 3,384,887 8.24%
Indirectly Funded Amount 2,494,795 2,522,710 2,788,165 2,793,319 3,038,757 8.79%
The Police Department is made up of fourteen programs. They are Admin.,
Property,Patrol,Heat Team,Reserves,Investigations,Metro Drug,Pawn,
Outreach,Chemical,Counter Act,Dispatch,Records and Systems.
92
POLICE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected Proposed
' Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
330 Federal Grant $ 55,091 - 11,397 37,376 11,500 11,500 10,000 -13.04%
344 State Aid 128,969 138,386 135,862 143,123 149,172 139,800 139,800
345 State Grants 2,033 1,281 1,207 8,109 23,137 8,100 8,100
345 P.O.S.T.Reimbursement 5,076 5,681 6,036 9,662 8,000 6,500 6,500
31x Licenses 91,806 97,388 106,013 99,588 87,883 93,730 86,330 -7.90% '
360 Court Fines - - 600 37,025 54,320 35,000 50,000 42.86%
345 911 Service Fee 8,355 7,448 9,729 10,680 11,198 10,000 10,500 5.00%
400 Current Service 21,606 20,193 21,480 37,755 31,655 22,870 26,700 16.75%
4xx Other Miscellaneous 4,593 173 670 8,169 8,455 6,000 7,200 20.00%
440 Contributions 2,775 8,380 1,634 2,256 - 500 1,000 100.00%
TOTAL REVENUES $ 320,305 $ 278,930 $ 294,628 $ 393,743 $ 385,321 $ 334,000 $ 346,130 3.63%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 1,573,111 $ 1,665,815 $ 1,612,690 $ 1,736,032 $ 1,873,920 $ 1,876,378 $ 2,036,289 8.52%
501 Overtime-Regular Employees 72,208 111,919 107,235 150,228 130,104 83,000 97,000 16.87%
503 Part-Time Employees 5,610 5,646 5,331 5,856 14,573 5,000 5,000
504 Court Service 9,221 14,820 15,568 13,928 14,359 16,000 16,000
524 SL Converted/LTD 16,749 14,086 11,550 11,157 12,429 14,575 15,871 8.89%
525 P.E.R.A. Contribution 157,522 171,052 162,294 154,593 167,482 162,302 175,249 7.98%
526 F.I.C.A. Contribution 38,571 45,240 45,614 51,534 54,102 51,129 58,103 13.64%
527 Cafeteria Benefit Plan 120,583 132,100 131,571 139,218 177,537 189,495 208,636 10.10%
531 Workers'Compensation Insurance 8,358 36,955 18,209 22,238 39,677 42,460 41,300 -2.73%
533 Deferred Compensation 42,496 49,320 49,574 50,264 50,117 50,420 56,100 11.27%
535 Paid Leave Accrual - 2,527 14,404 12,641 21,350 21,355 25,305 18.50%
TOTAL 2,044,429 2,249,480 2,174,040 2,347,689 2,555,651 2,512,114 2,734,853 8.87%
Materials,Supplies and Services
540 Office Supplies . 14,300 15,721 15,568 8,385 9,320 12,000 12,000
541 Uniforms/Clothing 19,245 21,841 30,614 24,536 28,755 28,500 29,400 3.16%
542 General Supplies 6,150 14,271 34,724 26,572 29,836 21,300 24,300 14.08%
92a
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I 1
I I I I I I I I I I I I I I I I I I I
POLICE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected Proposed
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
543 Equipment&Vehicle Parts 15,485 10,624 14,740 12,651 13,014 12,900 13,300 3.10%
546 Medical supplies and materials 1,524 2,931 3,452 2,233 349 2,500 2,000 -20.00%
549 Motor Fuels &Lubricants 19,924 19,249 18,637 23,102 27,565 20,400 24,300 19.12%
55.5 Other Supplies 4,136 6,236 101 - 20 - -
560 Postage 1,375 1,247 1,439 1,603 1,630 1,500 1,500
563 Maint&Repair-Equipment/Vehicle 24,444 27,644 39,042 18,724 28,998 32,800 30,300 -7.62%
574 Boarding&Care of Prisoners 57,909 42,823 56,352 36,195 22,325 55,000 31,350 -43.00%
579 Entry Team 5,879 4,843 - - - - -
581 Advertising,Publication,Printing 2,995 2,438 2,349 4,833 4,743 2,600 2,500 -3.85%
582 Expert&Professional Services 17,743 15,313 34,345 28,862 44,233 21,200 21,200
583 Other Contractual Servies 2,111 1,298 2,294 12,040 9,902 24,000 21,000 -12.50%
584 Telephone-Local 17,535 8,428 13,889 14,537 20,641 11,000 16,700 51.82%
585 Telephone-Long Distance - 969 779 761 730 800 200 -75.00%
586 Telephone-Cellular - 8,896 7,530 6,377 6,449 9,000 7,500 -16.67%
587 Radio Contract 6,692 4,966 5,003 5,328 5,400 5,400 5,400
588 Legal Services - - 2,730 18 - - -
611 Equipment Rental 12,462 23,457 22,261 22,825 24,224 24,100 24,100
621 Space Allocation - - 51,840 51,537 51,537 51,537 52,566 2.00%
622 Police Administration - - - 354,298 334,810 334,810 300,845 -10.14%
623 Garage-Labor&Burden 17,536 17,312 24,240 18,240 17,467 21,700 22,200 2.30%
630 Training 7,860 7,371 8,495 9,840 8,754 8,500 9,700 14.12%
633 Dues and Memberships - 3,087 1,615 1,510 1,890 3,500 3,000 -14.29%
635 Travel or Mileage - 1,369 2,474 2,283 1,463 1,300 1,300
636 Conference Fees 22,668 19,100 16,863 12,551 17,233 19,300 19,300
637 Meals and Lodging - 5,029 4,671 6,966 4,533 5,500 5,500
639 Subscription -Memberhips 4,604 1,309 642 770 652 1,400 900 -35.71%
640 Pol ice Reserve 7,004 7,505 6,431 - - - -
641 School Patrol 1,375 444 200 206 206 600 300 -50.00%
642 Canine Services 1,304 5,045 7,986 2,322 1,511 2,200 2,200
644 Taxes &Licenses 51 59 81 - 540 - -
651 Fleet Liability 2,815 1,849 3,121 6,446 5,018 7,699 6,249 -18.83%
92b
POLICE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected Proposed
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
652 General Liability - - 5,354 9,696 8,614 12,810 10,610 -17.17%
658 Insurance Deductible 431 4,401 2,324 756 600 4,000 4,000
665 Metro Drug Task Force 4,128 - - - - - -
665 Miscellaneous-Other Charges 1,818 2,748 2,390 4,627 2,600 4,500 4,500
TOTAL 301,503 309,823 444,576 731,630 735,562 764,356 710,220 -7.08%
Capital Outlay
750 Office Equipment&Furnishings 16,356 4,071 959 2,101 7,750 7,750 -
760 Computers - 18,590 - 22,969 2,800 2,800 55,000
790 Other Equipment 12,075 8,281 - 1,712 39,145 8,000 -
799 Equipment Allocation - 160,323 169,848 164,650 167,389 167,111 184,814 10.59%
TOTAL 28,431 191,265 170,807 191,432 217,084 185,661 239,814 29.17%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks - - - (354,298) (334,812) (334,812) (300,000) -10.40%
POLICE TOTAL $ 2,374,363 $ 2,750,568 $ 2,789,423 $ 2,916,453 $ 3,173,485 $ 3,127,319 $ 3,384,887 8.24%
NET TAX AND GENERAL
REVENUE SUPPORTED 2,054,058 2,471,638 2,494,795 2,522,710 2,788,165 2,793,319 3,038,757 8.79%
92c
i 1 I 1 1 1 I I I 1 I I I i 1 1 1 I 1
POLICE FUND 101
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Police Department provices 24-hour staffing for around the clock delivery of police emergency services. In addition, to target
crime prevention as a major objective by assigning department personnel to work in the community and schools, educating and providing assistance to out
citizens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
I. Hire a new civilian Administrative Services Manager to supervise the civilian personnel.
2. Develop plans and an implementation schedule for the remodeling of the Police Department.
3. Finalize the decision on the scheduled upgrade of the radio system. i 1,, :,1
FY 2001 FY 2002,
Original Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $246,133 $232,866 -5.39%
Materials, Supplies & Services 46,500 61,403 32.05% .4., ..Capital Outlay 62,207 23,023 -62.99% -� r
Reimbursed Expenditures (334,812) (300,000) -10.40% 5" -'f
NET TAX AND GENERAL
/o
REVENUE SUPPORTED $20,028 $17,292 -13.66 k., N `
PERSONNEL: ' " . - .»:'
Number of FTE positions 2.85 2.85 "' # 1 :�
93
42100 POLICE - ADMINISTRATION FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
State Aids 18,493 19,380 19,020 - - - -
State Grants 1,024 603 603 - - - -
Contributions - 2,000 30 - - - -
TOTAL REVENUES 19.517 21,983 19,653 - - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 191,809 $ 194,543 $ 159,626 $ 187,892 $ 195,595 $ 191,782 $ 182,965 -4.60%
501 Overtime Employees - - - 14,511 - 4,000 - -100.00%
503 Part-time - 374 272 281 292 - -
524 SL/Converted-LTD 2,061 1,737 1,104 1,274 1,488 1,510 1,441 -4.57%
525 P.E.R.A. Contribution 17,352 18,296 15,101 18,188 18,223 18,208 15,696 -13.80%
526 F.I.C.A. Contribution 3,651 4,371 1,369 1,889 1,889 1,868 3,829 104.98%
527 Cafeteria Benefit Plan 19,486 16,373 14,073 15,172 18,457 21,552 20,398 -5.35%
531 Workers'Compensation Insurance 524 3,524 2,344 2,369 3,250 4,000 3,250 -18.75%
533 Deferred Compensation 600 2,437 1,013 1,843 2,785 1,000 3,000 200.00%
535 Paid Leave Accrual - 4,941 (12,087) 2,224 2,212 2,213 2,287 3.34%
TOTAL 235,483 246,596 182,815 245,643 244,192 246,133 232,866 -5.39%
Materials,Supplies and Services
540 Office Supplies - - - - 100 2,000 2,000
541 Uniforms/Clothing 1,026 2,238 684 1,172 456 900 900
542 General Supplies 950 2,113 2,611 2,748 1,621 1,200 1,200
543 Equipment&Vehicle Parts 737 91 594 1,042 902 600 1,000 66.67%
549 Motor Fuels&Lubricants 1,389 1,242 894 1,960 2,206 1,500 2,000 33.33%
555 Other Supplies (362) 92 - - - - -
560 Postage 1,375 1,247 1,439 1,603 1,630 1,500 1,500
563 Maint. &Repair-Equipment/Vehicle 48 887 226 497 210 400 400
581 Advertising and Publishing 1,990 1,165 890 3.55 1,859 600 1,000 66.67%
582 Expert&Professional Services 15,739 5,548 24,642 20,743 27,592 10,000 10,000
584 Telephone-Local 14,535 5,428 11,061 13,680 18,732 1,700 15,000 782.35%
93a
1 I I I I I I I I I I I I I 1 I I I 1
I I I I I I I I I I I I I I I r I 1
42100 POLICE-ADMINISTRATION FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
585 Telephone-Long Distance - 969 779 761 725 200 200
586 Telephone-Cellular - 8,896 7,530 6,377 1,357 1,200 1,200
588 Legal Services - - 2,730 18 - - -
611 Equipment Rental - - 208 18 - - -
621 Space Allocation - - - 12,900 12,650 12,650 12,650 12,903 2.00%
623 Garage-Labor&Burden 1,616 1,312 1,040 600 1,440 1,500 1,500
633 Dues and Memberships - 756 1,115 1,005 1,200 1,200 1,600 33.33%
635 Travel or Mileage - 719 884 615 206 700 700
636 Conference Fees 8,659 1,881 1,991 819 2,367 3,100 3,100
637 Meals and Lodging - 1,812 2,319 3,965 1,021 1,900 1,900
639 Subscription and Publications 1,873 781 135 80 302 400 200 -50.00%
651 Fleet Liability 315 312 552 933 625 800 700 -12.50%
652 General Liability - - 244 391 269 400 350 -12.50%
665 Miscellaneous other charges 1,818 1,809 1,503 3,288 1,800 2,050 2,050
TOTAL 51,708 39,298 76,971 75,320 79,270 46,500 61,403 32.05%
Capital Outlay
750 Office Equipment&Furnishings - - - 504 600 600 - -100.00%
760 Computers - 2,315 - - - - -
790 Other Equipment 3,342 - - 1,712 -
799 Equipment Allocation - 56,067 56,064 54,592 61,607 61,607 23,023 -62.63%
TOTAL 3,342 58,382 56,064 56,808 62,207 62,207 23,023 -62.99%
Expenses Charged to Other Activities
699 Intragovermental Chargebacks - - - (354,298) (334,812) (334,812) (300,000) -10.40%
TOTAL EXPENDITURES $ 290,533 $ 344,276 $ 315,850 $ 23,473 $ 50,857 $ 20,028 $ 17,292 -13.66%
NET TAX AND GENERAL
REVENUE SUPPORTED 310,050 366,259 335,503 23,473 50,857 20,028 17,292 -13.66%
93b
POLICE FUND 101
PROGRAM: Property Room Management
PROGRAM SUMMARY
The Property Room Management program of the Police Department records and logs description of evidence and other property seized by officers and then places
the property in numbered bins in the property room. Return or dispose of property when cases have been finalized.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Keep filing or property current to within one week.
2. Keep computerized entry based on all inventories properly. - r ..'',,--;',.. .-`0.*.r
FY 2001 FY 2002 7.44mgmpripiplol° ,
Original Approved Percent ` ' - b' ���
V� ,v,_.
Budget Budget Change . >-
EXPENDITURES: #Vis.
Salaries/Wages/Benefits $38,176 $27,725 -27.38% , yr a..
im
Materials, Supplies & Services 4,432 4,054 -8.53% 4
Capital Outlay _ , d
Reimbursed Expenditures - - F
NET TAX AND GENERAL ;
REVENUE SUPPORTED $42,608 $31,779 -25.42% V1 is
PERSONNEL:
Number of FTE positions 0.9 0.9 s '
=i i
9,1
I t Y 1
I I I r I i I I I I I I I I I I I I
42140 POLICE-PROPERTY ROOM MANAGEMENT FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 34,477 $ 22,016 $ 26,420 $ 18,579 -29.68%
501 Overtime-Regular Employees - - - 617 - - -
524 SL Converted/LTD - - - 197 - 208 146 -29.81%
525 P.E.R.A. Contribution - - - 1,421 1,I05 1,369 1,027 -24.98%
526 F.I.C.A.Contribution - - - 2,817 1,687 2,034 1,431 -29.65%
527 Cafeteria Benefit Plan - - - 2,225 - 6,310 5,210 -17.43%
531 Workers'Compensation Insurance - - - 95 83 130 100 -23.08%
533 Deferred Compensation - - - 1,185 - 1,400 1,000 -28.57%
535 Paid Leave Accrual - - - (1,650) 305 305 232 -23.93%
TOTAL 41,384 25,196 38,176 27,725 -27.38%
Materials,Supplies and Services
540 Office Supplies - - - - - 100 100
541 Uniforms/Clothing - - - - - 400 400
542 General Supplies - - - 46 - 100 100
543 Equipment&Vehicle Parts - - - - - - -
581 Advertising and Publication - - - - - - -
621 Space Allocation - - - 250 250 250 255 2.00%
622 Police Administration - - - 3,473 3,282 3,282 2,949 -10.15%
633 Dues and Memberships - - - - 65 - -
636 Conferences - - - 330 295 - -
637 Meals and Lodging - - - - 20 - -
639 Subscriptions and Publications - - - 32 - - -
652 General Liability - - - 304 202 300 250 -16.67%
TOTAL 4,435 4,114 4,432 4,054 -8.53%
Capital Outlay
790 Equipment Allocation - - - - - - -
DEPARTMENT TOTAL $ $ $ $ 45,819 $ 29,310 $ 42,608 $ 31,779 -25.42%
94a
POLICE FUND 101
PROGRAM: Patrol
PROGRAM SUMMARY
•
The Patrol program of the Police Department is responsible for patrolling the streets and residential/business districts toprevent and deter crime. Respond to
criminal activity that has occurred and arrest persons responsible for the crimes. Proactively enforce traffic laws to promote safety and prevent accidents and to
arrest intoxicated drivers. Respond to non-criminal requests for assistance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 ••,4', F.,.: •k•••4•4•4. F, �0k �` a>N ` '° N. �� f � � ,,
1. Replace current Mobile Data Terminals in police vehicles with multi function mobile computers.
2. Fill vacant patrol officer positions and add one additional patrol position.
3. Develop a shift position to provide additional street coverage during the late afternoon and early evening hours.
FY 2001 FY 2002 aX ,,; 1 - , C}=- 1
Original Approved Percent v: :t:'e:::Le.:,',
i-it,,..::.i..
Budget Budget Change ,, f
REVENUES: $204,600 $219.,100 7.1% ! :''::'' :) i, ti 'y`s1)1 r
* i , iflial ''
EXPENDITURES: t}#` 11,f t ;
Salaries/Wages/Benefits $1,312,218 $1,418,934 8.1% 11Z `-ilit.'?,, 0 wzyuktoi
q ;
,,,,,,,;:;
Materials, Supplies & Services 363,259 341,272 -6.1% �- a �
Capital Outlay 67,435 75.,702 12.3% N
Reimbursed Expenditures - - +,3 1 ___ .•.._
NET TAX AND GENERAL R . ,y . ,
REVENUE SUPPORTED $1,538,312 $1,616,808 5.1% a � �`
v
PERSONNEL: k x x �'' • '
Number of FTE positions 18.2 18.2
r ..,-..4%-.,4;,,'� � ��- k
'°!, 3 ..� y� ,3^' ..4...,,,'',4-441:'=:.t'::.',74%,,,,,, i-,',A,....-,•.:,
' "'S,��"mit'��kn"yk` s 4:10,k;,":4;11-1/4‘V'''';'2 �:;.;, --I'..:....,.. �a3. � �e�� ,,��
95
I I I I I I I I I I
r r r r I r I I I I I 1 r 1 1 r r r 1
42200 POLICE-PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
330 Federal Grant $ 55,091 $ - $ 11,397 $ 37,376 $ 11,500 $ 11,500 $ 10,000 -13.04%
344 State Aid 92,144 96,027 94,182 117,194 117,375 118,000 118,000
345 State Grants - - - 8,109 23,137 8,100 8,100
330 P.O.S.T.Reimbursement 5,076 5,681 6,036 9,662 8,000 6,500 6,500
Metro Drug Reimbursement 4,593 - - - - - -
326 Licenses-Animal control 14,000 14,000 - 6,548 4,323 7,000 7,000
360 Court Fines - - - 37,025 54,320 35,000 50,000 42.86%
400 Current Service 17,234 13,993 17,022 26,922 22,405 17,000 17,500 2.94%
449 Other Miscellaneous - - - 1,863 2,215 1,000 1,000
442 Contributions 2,775 4,800 1,634 1,906 - 500 1,000 100.00%
TOTAL REVENUES $ 190,913 $ 134,502 $ 130,271 $ 246,605 $ 243,275 $ 204,600 $ 219,100 7.09%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 863,447 $ 905,271 $ 915,179 $ 799,637 $ 928,318 $ 950,757 $ 1,031,193 8.46%
501 Overtime-Regular Employees 59,246 86,099 82,394 65,354 64,958 67,000 60,000 -10.45%
503 Part-Time Employees 4,807 5,272 4,765 5,173 13,951 5,000 5,000
504 Court Service 8,987 13,851 15,288 12,681 13,444 16,000 16,000
524 SL/Converted-LTD 9,690 7,842 6,381 5,841 6,583 7,368 8,214 11.48%
525 P.E.R.A. Contribution 105,785 111,257 109,251 80,866 94,231 93,161 102,259 9.77%
526 F.I.C.A. Contribution 6,176 7,251 9,843 9,737 11,933 12,580 13,868 10.24%
527 Cafeteria Benefit Plan 62,453 69,800 70,068 62,550 87,590 89,556 104,362 16.53%
530 Other Benefits - - - 6,000 - - -
531 Workers'Compensation Insurance 7,137 27,199 12,143 15,224 25,807 30,000 30,000
533 Deferred Compensation 23,413 24,240 27,887 33,797 34,627 30,000 35,000 16.67%
535 Paid Leave Accrual - 1,714 3,755 9,745 10,796 10,796 13,038 20.77%
Total Salaries and Employee Benefits 1,151,141 1,259,796 1,256,954 1,106,605 1,292,238 1,312,218 1,418,934 8.13%
Materials,Supplies and Services
540 Office supplies - - - - 485 3,600 3,600
541 Uniforms/Clothing 14,755 15,137 28,733 15,829 17,460 17,400 20,500 17.82%
542 General Supplies 3,549 9,043 17,219 4,258 6,649 6,500 6,500
95a
42200 POLICE- PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
543 Equipment and Vehicle Parts 12,694 9,279 11,554 7,629 7,868 10,000 10,000
546 Medical supplies and materials 1,524 2,931 3,452 1,932 349 2,500 2,000 -20.00%
549 Motor Fuels &Lubricants 16,466 16,387 16,397 19,748 23,318 17,200 20,000 16.28%
555 Other Supplies - 2,328 101 - - - -
563 Maint&Repair-Equipment/Vehicle 6,192 6,064 9,622 7,843 6,404 6,100 6,100
579 Entry Team 5,879 4,843 - - - - -
581 Advertising and Publication 918 773 557 1,887 544 1,500 1,000 -33.33%
582 Expert&Professional Services 1,611 3,645 3,159 3,773 4,940 4,750 4,750
583 Other Contractual Services - 252 939 12,007 9,518 10,000 10,000
584 Communications-Telephone- local - - 403 103 409 2,200 200 -90.91%
585 Communications- long distance - - - - 5 200 -
586 Communications-cellular - - - - 3,365 6,500 4,500 -30.77%
611 Equipment Rental 10,092 10,622 9,045 9,077 10,600 11,000 11,000
621 Space Allocation - - 20,280 20,100 20,100 20,100 20,500 1.99%
622 Police Administration - - - 202,232 191,109 191,109 171,722 -10.14%
623 Garage-Labor&Burden 12,832 12,976 17,940 14,780 13,787 17,600 16,600 -5.68%
630 Training 7,860 7,371 8,495 9,194 3,700 5,000 5,200 4.00%
633 Dues and Memberships - 115 130 125 125 1,000 300 -70.00%
635 Travel or Mileage - 465 225 546 566 200 200
636 Conference Fees 12,052 9,546 10,757 7,249 9,140 9,100 9,100
637 Meals and Lodging - 2,152 1,742 2,327 1,517 2,000 2,000
639 Subscriptions and Publications 305 143 310 338 200 400 200 -50.00%
640 Police Reserves 7,004 7,505 6,431 - - - - -
642 Canine Services 1,304 5,045 7,986 2,322 1,511 2,200 2,200
644 Taxes&Licenses - 8 19 - 540 - -
651 Fleet Liability 1,730 893 1,782 4,170 3,148 4,900 3,900 -20.41%
652 General Liability - - 2,374 3,145 3,496 5,200 4,200 -19.23%
658 Insurance Deductible 431 4,401 2,324 756 600 4,000 4,000
665 Miscellaneous other charges - 939 887 1,339 500 1,000 1,000
665 Metro Drug Task Force 4,128 - - - - - -
Total 121,326 132,863 182,863 352,709 341,954 363,259 341,272 -6.05%
95b
1 I I 1 1 I 1 1 1 1 1 1 _1 _1 J 1 1 1 _1
I r I I I I I I I r r r r r I
42200 POLICE - PATROL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
750 Office Equipment&Furnishings 2,918 - - - 4,000 4,000 -
760 Computers - 4,365 - 4,554 - - -
790 Other Equipment 8,733 6,188 - - 31,145 - -
799 Equipment Allocation - 64,000 69,900 67,455 63,435 63,435 75,702 19.34%
Total Capital Outlay 11,651 74,553 69,900 72,009 98,580 67,435 75,702 12.26%
TOTAL EXPENDITURES $ 1,284,118 $ 1,467,212 $ 1,509,717 $ 1,531,323 $ 1,732,772 $ 1,742,912 $ 1,835,908 5.34%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 1,093,205 $ 1,332,710 $ 1,379,446 $ 1,284,718 $ 1,489,497 $ 1,538,312 $ 1,616,808 5.10%
95c
POLICE FUND 101
PROGRAM: Heat Team
PROGRAM SUMMARY
The Heat Team program of the Police Department conducts tactical entries, rescue operations and other tactical operations in situations posing a high risk to
civilians and/or department personnel.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Use grant funding to obtain one set of'high quality infra red vision equipment for low light operations.
2. Train another member as a"sniper"to replace one of the members currently serving in the dual role of Team Supervisor and sniper.
FY 2001 FY 2002 'd "''R" M, ' z, 4'.;:-.'"7',N.,..1 i':;4'.'_
Original Approved Percent ..,---,:„.ter ',� s� `
Budget Budget Change ...: :tea:} ' 74
EXPENDITURES: _;ice �-- ; n.: .t 1 sP �, r41.i.
Salaries/Wages/Benefits $54,359 $45,939 -15.49% ''`4�. , ,. 144 ,„,. ' � t� �
.. 4- k ` : , ` .fir+ 1,3 " ,if
t t9y , , ? , , 45 { ,,�w "Baa,
r t
Materials, Supplies& Services 19,161 16,731 -12.68% ,4.1:-,...5-.--.,-4_,:.k,..7,-477:
ei l j _ I < -f r*" �=:� ,..u.,, ,,- ..s, -
Capital Outlay 3 278 305 90.70% ';;A:%-_, fff .,._ ,,, ,,
�"t Wtt'1 "� ��``'' ' 'ei,' '' ‘4-14-•Jfi !'k 4 fg1.y '• '�
f,�. +x t pkv.r t'S C � 7 Y . 1a �.H
Reimbursed Expenditures - - .' ` ` } ."�l.�.\�.� • ,� t• ' T
t i t,4... ° , „,:.' 4 -,::-.7,,,',•,, as
NET TAX AND GENERAL R an' ,W,;',$ r •.1 ,�U ,4� ;Y' ,�, z 4
REVENUE SUPPORTED $76 798 $62 9'15 -18.00"/0 ' 4 ' s'`� hs 'a ` F 't~ `� 1' r �'
f ! fy- r,p ,. •0� r is Z a H� r
'�' m„�� �'"tt� �t t'" �, `� ` " V',��"s + s"` �" v:,f,•:. ::cv`�� �,rs�r aSt
trill":;4 f s'" �«F1 C UCgt": PrS ��kZA* Tst t o C t f 3� 4 t •yip 1 't 'j"�6
-�t. s.'r tY"P T�s*S f. �i :L"„� �N• t))d 'E,ti v -� °fix rs 'e i�`t`�v
t ” E f ,,*y ,5, t, 3 3 st Yi.e'k F F,= 4 ha, w'7 ,€rt u, s 75,, iTi b• A ?'�gzi
PERSONNEL: 1"—'W01,- ,a t -44:r, V I* �W%� `4, Ni, „ V, '
wEr � �f1},, y,3 �i � i P§x'*�ly R t R �
Number of FTE positions 0.6 0.8 r� ' , , «' , ^` .� 'I � --' t.
,. . 'E''4 ...— awr 1`,:.R` ,.. _ 't a a ,, .. .-... .Wit.¢ ','. i
96
I I I I I I I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I I I I
42210 POLICE - HEAT TEAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 29,708 $ 29,772 $ 44,162 $ 36,989 -16.24%
501 Overtime Employees - - - 204 670 - -
524 SL/Converted-LTD - - - - - 348 291 -16.38%
525 P.E.R.A. Contribution - - - 2,770 2,831 4,107 3,440 -16.24%
526 F.I.C.A. Contribution - - - 290 298 503 393 -21.87%
527 Cafeteria Benefit Plan - - - 1,437 1,608 3,129 3,664 17.10%
531 Workers'Compensation Insurance - - - 277 500 600 500 -16.67%
533 Deferred Compensation - - - 131 138 1,000 200 -80.00%
535 Paid Leave Accrual - - - 378 510 510 462 -9.41%
TOTAL - - - 35,195 36,326 54,359 45,939 -15.49%
Materials,Supplies and Services
540 Office Supplies - - - - - 100 100
541 Uniforms - - - 3,967 3,580 3,400 1,000 -70.59%
542 General Supplies - - - 1,516 1,128 1,400 1,400
543 Equipment and Vehicle Parts - - - 2,985 863 500 500
546 Medical supplies and materials - - - 301 - - -
549 Motor Fuels&Lubricants - - - 7 - 100 - -100.00%
555 Other Supplies - - - - - - -
563 Maint&Repair-Equipment/Vehicles - - - - 50 600 600
582 Expert&Professional Services - - - 305 609 250 250
586 Telephone -Cellular - - - - - 100 - -100.00%
622 Police Administration - - - 7,091 6,701 6,701 6,021 -10.15%
623 Garage-Labor&Burden - - - - - 200 200
630 Training - - - 646 4,592 3,000 4,000 33.33%
633 Dues&Memberships - - - - - 200 200
635 Travel or Mileage - - - 97 262 - -
636 Conference Fees - - - 1,470 1,690 1,500 1,500
637 Meals and Lodging - - - 468 1,373 500 500
639 Subscriptions and Publications - - - - - 100 - -100.00%
652 General Liability - - - 264 175 260 210 -19.23%
96a
42210 POLICE-HEAT TEAM FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
•
Materials,Supplies and Services, (cont.)
665 Miscellaneous other charges - - - - - 250 250
TOTAL - - - 19,117 21,022 19,161 16,731 -12.68%
Capital Outlay
790 Other Equipment - - - - 3,000 3,000 -100.00%
799 Equipment Allocation - - - - 278 278 305 9.71%
- - - - 3,278 3,278 305 -90.70%
PROGRAM TOTAL $ - $ - $ - $ 54,312 $ 60,626 $ 76,798 $ 62,975 -18.00%
96b
1 I I I I 1 1 I I I I I I I I 1 I I 1
42220 POLICE-RESERVES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
442 Donations - - - 350 - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 9,406 $ 5,225 $ 19,705 $ 18,260 -7.33%
501 Overtime employee - 1,849 - -
524 SL/Converted-LTD - - - - - 155 120 -22.58%
525 P.E.R.A. Contribution - - - 821 658 1,833 2,139 16.69%
526 RCA Contribution - - - 83 101 286 78 -72.73%
527 Cafeteria Benefit Plan - - - 484 319 1,500 1,412 -5.87%
531 Workers'Compensation Insurance - - - 102 3,067 260 200 -23.08%
533 Deferred Compensation - - - 39 31 420 100 -76.19%
535 Paid Leave Accrual - - - 160 227 227 191 -15.86%
TOTAL - - - 11,095 11,477 24,386 22,500 -7.73%
Materials,Supplies and Services
540 Office Supplies - - - - - 100 100
541 Uniforms/Clothing - - - 919 3,300 1,500 1,500
542 General Supplies - - - 333 1,189 500 500
543 Equipment and Vehicle Parts - - - 37 - - -
563 Maint&Repair-Equipment/Vehicle - - - 116 185 100 100
622 Police Administration - - - 3,048 2,880 2,880 2,588 -10.14%
630 Training - - - - 462 500 500
633 Dues&Memberships - - - 100 100 200 200
636 Conference Fees - - - 180 160 500 500
637 Meals and Lodging - - - 14 50 100 100
652 General Liability - - - 254 168 250 200 -20.00%
665 Miscellaneous other charges - - - - - 300 300
TOTAL - - - 5,001 8,494 6,930 6,588 -4.94%
97a
1 I I I I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Reserves
PROGRAM SUMMARY
The Reserves program of the Police Department provides assistance with civic events, surveillance, extra patrol and other duties as necessary. Personnel consists
of civilians hired and trained to assist regular officers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Obtain additional pagers for the Reserves to support improved contact capabilities and responses for Reserve callouts.
2. hlcrease utilization of Reserves during daytime hours to assist patrol officers with routine non-emergency calls for service.
FY 2001 FY 2002 meMM_ ' " a `"""'
R:�M a 3 . - ' axe ' ti.,.
Original Approved Percent r -- x -:t,1 '"'.
Budget Budget Change .x.a ,11, 1
EXPENDITURES: f r' r 4 , , i�=' "
q .
Salaries/Wages/Benefits ,, -- ,,• na.....
$24,386 $22,500 -7.73%
Materials, Supplies & Services 6,930 6,588 -4.94/o ,,,F �..
Capital Outlay 278 305 9.71% r - 4""„ ,4,: f......— �t`” `
l.
Reimbursed Expenditures - - ,, s111111111 ,
4 }� '
NET TAX AND GENERAL
REVENUE SUPPORTED $31,594 $29,393 -6.97% s` t' • Vii' " ''� .'9 i"
PERSONNEL: °` « ii' % 60.4 t.
Number of FTE positions 0.25 0.35Y h w
r .a yA,.. '''''-4:-7-- ' '''.41:-,.:-.,:.�r�•• e
......r' e • ° sbk.a' 1.1 . i''... ..
1
97
POLICE FUND 101
PROGRAM: Investigations
PROGRAM SUMMARY
The Investigations program of the Police,Department conducts follow-up investigations on criminal activity that has occurred in I_-Iopkins. The investigators
interview and take statements from victims, suspects and witnesses. Prepare and execute search warrants relative to investigations. Present completed
investigations to the County and City Attorneys for charging and prosecution.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Develop a new information data base to track field contact information.
2. Modify the investigators' work schedules so there is an investigator working evening hours at least once a week. ,„,: ,,t F,r4 * „„ .,r• .aA� .�.x_.�
FY 2001 FY 2002 f
wa .
Original Approved Percent
Y '€ -i "ti Ys? 9, a9, yk1• {awe
Budget Budget Change
APPLICATION 1-1
REVENUES: $86,500 $86,600 .012% COURT
EXPENDITURES: APPLICATION FOR SEARCH WARRANT AND
Salaries/Wages/Benefits $200,618 $200,732 0.06% SUPPORTING AFFIDAVIT
Materials, Supplies & Services 119,477 89,922 -24.74% being first duly sworn upon oath, hereby makes application
e'iicle) (person) hereinafter described, for the property and things hereinafter
Capital Outlay 13,449 9,823 -26.96%
Reimbursed Expenditures - - uting affidavit, and the statements herein are true of affiants own knowledge,
let, and as to those, affiant believes them to be true.
NET TAX AND GENERAL
REVENUE SUPPORTED $247,044 $213,877 -13.43% fiat the following described property and things,to wit ,
PERSONNEL: i
Number of FTE positions 3.30 2.6.5
q .3 • F t'A WRFZ" T.S. '` h Z• ` ?5
98
I I 1 I I I I 1
42220 POLICE-RESERVES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation - - - - 278 278 305 9.71%
EXPENDITURE TOTAL $ - $ - $ - $ 16,096 $ 20,249 $ 31,594 $ 29,393 -6.97%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - $ - $ 15,746 $ 20,249 $ 31,594 $ 29,393 -6.97%
97b
I I I I I I I I I I I I I I I I I I 1
42300 POLICE- INVESTIGATIONS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
311 Licenses,Liquor $ _ 81,340 $ 76,570 $ 75,130 $ 73,260 $ 68,500 $ 68,500
344 State Aid 19,103 19,020 18,000 17,539 18,000 18,000
345 State Grants 603 604 - - - -
400 Current Serivces 500 500 - 200 - 100
TOTAL REVENUES $ 101,546 $ 96,694 $ 93,130 $ 90,999 $ 86,500 $ 86,600 0.12%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 172,386 $ 139,458 $ 180,167 $ 190,012 $ 155,086 $ 152,413 -1.72%
501 Overtime-Regular Employees 16,760 13,302 16,622 8,766 8,000 9,000 12.50%
503 Part-Time Employees - 294 402 330 - -
504 Court Service 969 280 385 916 - -
524 SL/Converted-LTD 1,291 1,222 1,037 1,133 1,182 1,200 1.52%
525 P.E.R.A. Contribution 21,267 15,981 18,971 18,602 14,702 15,011 2.10%
526 F.I.C.A. Contribution 2,218 1,156 1,469 1,260 1,516 1,531 0.99%
527 Cafeteria Benefit Plan 14,457 10,791 13,593 17,442 12,900 14,422 11.80%
531 Workers'Compensation Insurance 4,549 2,160 2,293 4,000 4,000 4,000
533 Deferred Compensation 4,529 5,319 1,322 974 1,500 1,250 -16.67%
535 Paid Leave Accrual (3,171) 8,854 1,989 1,732 1,732 1,905 9.99%
TOTAL 235,255 198,817 238,250 245,167 200,618 200,732 0.06%
Materials,Supplies and Services
540 Office Supplies - - - 200 3,000 3,000
541 Uniforms/Clothing 2,002 718 1,915 251 2,800 3,000 7.14%
542 General Supplies 613 3,234 5,875 1,356 1,000 1,000
543 Equipment&Vehicle Parts 663 1,657 798 1,760 1,000 1,000
549 Motor Fuels&Lubricants 1,001 815 1,009 1,076 1,200 1,200
563 Maint&Repair-Equipment/Vehicle 271 390 865 314 500 500
574 Boarding&Care of Prisoners 42,823 56,352 36,195 22,325 55,000 31,350 -43.00%
582 Expert&Professional Services 853 3,046 3,426 544 1,000 1,000
584 Telephone- local - 25 4 - 2,200 - -100.00%
98a
42300 POLICE- INVESTIGATIONS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
585 Telephone-Long Distance - - - - 300 - -100.00%
586 Telephone-Cellular - - - 1,727 1,200 1,800 50.00%
611 Equipment Rental - 624 624 624 1,000 1,000
621 Space Allocation - 6,840 6,295 6,295 6,295 6,421 2.00%
622 Police Administration - - 37,875 35,792 35,792 32,161 -10.14%
623 Garage-Labor&Burden 1,696 1,360 1,480 960 1,900 1,900
633 Dues and Memberships 1,998 50 - 200 400 200 -50.00%
635 Travel/Mileage - 1,365 996 200 300 300
636 Conference Fees 2,326 1,175 781 1,571 1,300 1,300
637 Meals and Lodging 361 400 22 328 300 300
639 Subscriptions and Publications 32 100 247 100 100 100
644 Taxes&Licenses 51 62 - - - -
651 Fleet Liability 389 373 618 592 1,140 890 -21.93%
652 General Liability - 1,002 1,430 1,178 1,750 1,500 -14.29%
TOTAL 55,079 79,588 100,455 77,393 119,477 89,922 -24.74%
Capital Outlay
750 Office Equipment&Furnishings 3,257 - - - - -
760 Computers 1,012 - 1,709 - - -
790 Other Equipment 2,093 - - 5,000 5,000 - -100.00%
799 Equipment Allocation 7,500- 8,940 8,680 8,449 8,449 9,823 16.26%
TOTAL 13,862 8,940 10,389 13,449 13,449 9,823 -26.96%
TOTAL EXPENDITURES $ 304,196 $ 287,345 $ 349,094 $ 336,009 $ 333,544 $ 300,477 -9.91%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 202,650 $ 190,651 $ 255,964 $ 245,010 $ 247,044 $ 213,877 -13.43%
98b
I 1 I I I I I I I I I 1 1 1 1 1 I I 1
POLICE FUND 101
PROGRAM: Metro Drug Task Force
PROGRAM SUMMARY
The Metro Drug Task Force program of the Police Department conducts illegal drug related investigations including and utilizing search warrants, surveillance
and other covert activities. They participate in a multi-agency drug task force developing suspect information from concerned citizens and confidential
informants.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Change personnel currently assigned to the Task Force.
2. Train one or more patrol officers in techniques to identify potential drug related activities during routine traffic stops.
FY 2001 FY 2002
Original Approved Percent •
Budget Budget Change '44
Ye w'C' M
REVENUES: $2,120 $9,000 324.53% 1
EXPENDITURES: h
4
•y+J` `, +
it
Salaries/Wages/Benefits $69,665 $80,532 15.60%
O7
Materials, Supplies & Services 10,042 8,852 -11.85% �
Capital Outlay - -
Reimbursed Expenditures
_ 1
NET TAX AND GENERAL
REVENUE SUPPORTED $77,587 $80,384 3.60% ' 4
PERSONNEL:
Number of FTE positions 1.00 1.00
99
42310 POLICE- METRO DRUG TASK FORCE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for services $ - $ - $ - $ 10,833 $ 9,000 $ 2,120 $ 9,000 324.53%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees - - - 55,315 55,174 56,980 59,375 4.20%
501 Overtime -Employees - - - 6,968 6,696 - 7,000
524 SL/Converted-LTD - - - 360 406 449 468 4.23%
525 P.E.R.A. Contribution - - - 5,792 6,161 5,299 6,173 16.49%
527 Cafeteria Benefit Plan - - - 4,557 5,400 4,880 5,410 10.86%
531 Workers'Compensation Insurance - - - 621 900 1,000 900 -10.00%
533 Deferred Compensation - - - 300 300 400 350 -12.50%
535 Paid Leave Accrual - - - 604 656 657 856 30.29%
TOTAL - - - 74,517 75,692 69,665 80,532 15.60%
Materials,Supplies and Services
541 Uniforms/Clothing - - - 700 375 700 700
542 General Supplies - - - 43 - - -
549 Motor Fuels&Lubricants - - - - - 300 - -100.00%
563 Maint&Repair-Equipmentehicle - - - - - -
/V -
622 Police Administration - - - 9,284 8,773 8,773 7,883 -10.14%
651 Fleet Liability - - - 54 31 59 59
652 General Liability - - - 213 141 210 210
TOTAL - - - 10,294 9,320 10,042 8,852 -11.85%
Capital Outlay
799 Equipment Allocation - _ - - - 278 - -
EXPENDITURE TOTAL - - - 84,811 85,290 79,707 89,384 12.14%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - $ - $ 73,978 $ 76,290 $ 77,587 $ 80,384 3.60%
99a
1 I I I I I I I I I I I I I I I I I I
POLICE FUND 101
PROGRAM: Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains computerized records of pawn shop transactions as required by City ordinance. Check
transactions for the presence of reported stolen property. Assist other departments in recovering stolen property located in I-Iopkins pawn shops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2092 u ` "` "` �� ;"`, '
1. Conduct at least one random inventory and compliance check at each pawn
� shop. s *f, °sz'i1, (. , , ,P F' f• A` 1 b
` . �� � �� ,, d � Ff2. Implement participation in metro automated pawn shop system. F* 0= ,k - ' F 4'' - ' 't,, u
,
FY 2001 FY 200.2
Original Approved Percent
Budget Budget Change T il.",..
k "
,fir ,, �r� y y :,,,,i,;,, "' i / z k
REVENUES: $14,000 $7,100 -49.29% ws..?;444;,,,p,,?-;,/,...—:,,,;/ .0; ?" '"''''''''.1'"'',' rt� '` '
EXPENDITURES: _..
Salaries/Wages/Benefits $16,234 $26,992 66.27% € - s e .:.� --
l
a 'I
Materials, Supplies & Services 3,537 3,2 9 -7.30% , ,.,)- , t ij 1� r [ 1 1
Jvl� f � �_l
Capital Outlay 278 305 9.71% i. ;
I
Reimbursed Expenditures - - r
NET TAX AND GENERAL 1,
%REVENUE SUPPORTED $6,049 $23,4 76 288.10% '`i ,Y y p . ,1.'_ I
f .'4"4%,'"`f � i
PERSONNEL:
" ,
Number of FTE positions 0.50 0.50
100
42320 POLICE-PAWN SHOP FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
312 Licenses,Pawn Shop $ - $ - $ - $ 14,000 $ 7,100 $ 14,000 $ 7,100 -49.29%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees - - - 15,787 24,221 14,051 23,347 66.16%
524 SL Converted/LTD - - - - 26 111 184 65.77%
525 P.E.R.A.Contribution - - - 818 994 728 1,291 77.34%
526 F.I.C.A. Contribution - - - 1,208 1,855 1,082 1,798 66.17%
531 Workers'Compensation Insurance - - - 29 80 100 80 -20.00%
535 Paid Leave Accrual - - - 155 162_ 162 292 80.25%
TOTAL - - - 17,997 27,338 16,234 26,992 66.27%
Materials,Supplies and Services
540 Office Supplies - - - - - 100 100
542 General Supplies - - - - - 100 100
563 Maint&Repair-Equipment/Vehicles - - - - - - -
581 Advertising and Publication - - - - - - -
611 Equipment Rental - - - - - - -
621 Space Allocation - - - 545 545 545 556 2.00%
622 Police Administration - - - 2,806 2,652 2,652 2,383 -10.14%
636 Conferences - - - - - 100 100
637 Meals and Lodging - - - - - - -
652 General Liability - - - 40 27 40 40
TOTAL - - - 3,391 3,224 3,537 3,279 -7.30%
Capital Outlay
760 Computer - - - - - - -
799 Equipment Allocation - - - - 278 278 305 9.71%
- - - - 278 278 305 9.71%
DEPARTMENT TOTAL - - - 21,388 30,840 20,049 30,576 52.51%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - $ - $ 7,388 $ 23,740 $ 6,049 $ 23,476 288.10%
IOOa
1 I I I 11 I 11 I I I I I I I I 1 I 1 i
1 I I I l I I )
',.,-''T...,',.'1',`
F � k.
-=''';:,:z'::, - 11 , 0 f
FUND 101POLICE .�,i4 te eek , f fp,, S x t.. Lin , . ,Ve.,;x41iv . .'Y ''''' €* td ';'::5:113' ''' g"'
x'1'-'''''42''''\;.1 ty,
11;14,W..40•-• : '' ' ? x
PROGRAM: Outreach '
,
Y :.--!,..+- � $ ,,PROGRAM SUMMAR � � � ,"� . .4�r.. F h ,.
The Outreach program of the Police Department coordinates and operates the Crime Prevention Program. The Crime Prevention Specialist makes presentations
to neighborhood and business groups encouraging participation in crime prevention programs. `These programs include Operation Identification, Neighborhood
Watch and business premise surveys. Other functions of the Crime Prevention Program include the coordination of neighborhood watch, apartment management
meetings, neighborhood officer program, Safety Camp and National Night Out activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue bike helmet sales program.
2. Evaluate current programs for effectiveness and potential changes.
FY 2001 FY 2002 a , r ?' t 054', , 4' ,,, } , ', , .....
Original Approved Percent .,:,.,1,,.'. o x� k " ` w�.
Budget Budget Change C. .,. + ., ' "
t ip F4 rtr, ' :' .. tt.$ t a. � • v t y
REVENUES: $4,030 $4,030 -% 'i x ``o=,','` .. ' ,' t. �,+a'' ' ``o'' ' ,...1.f
_ . i, ;:?7,0,49,-4,,,, i, p
EXPENDITURES: :t r. 71,7.7 .1i:‘,; kh dR. !'Y
Salaries/Wages/Benefits $56,025 $53,647 -4.24% aa, r s .., , , .,•, , rr
N,. ,
Materials, Supplies & Services 24,063 22,125 -8.06% . 4
'
,'� ,. . ! -"� 1' `milia
riNI
IlliCapital Outlay 278 305 9.71% � 44
Lf Mh 1
Reimbursed Expenditures - - "i`" I ` „= :„, �z �, ' ' ,, f ,,,,;„„i.....-
L ,yy • y .W
.---0'
.. \ Y\.4.A.. IA •:-=' ,,,ip's .
NET TAX AND GENERAL 11 ,
REVENUE SUPPORTED $76,336 $72,047 -5.62% ,:; n
PERSONNEL: ,t.
Number of FTE positions 0.90 0.90 P
101
42400 POLICE-OUTREACH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
315 Licenses - - - 230 200 230 230
344 State Grants - 3,876 3,640 7,929 14,258 3,800 3,800
345 State Grants - 75 - - - - -
360 Fines 600 - -
440 Contributions - 1,580 - - - - -
449 Other Miscellaneous - 173 670 - - - -
TOTAL REVENUES - 5,704 4,910 8,159 14,458 4,030 4,030
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 37,841 $ 38,200 $ 39,773 $ 37,850 $ 40,693 $ 39,378 $ 41,822 6.21%
501 Overtime-Regular Employees 2,032 945 271 71 - - -
503 Part-Time Employees 96 - - - - - -
524 SL/Converted-LTD 14 159 22 267 305 310 329 6.13%
525 P.E.R.A. Contribution 3,277 2,004 2,154 1,967 2,123 2,092 2,313 10.56%
526 F.I.C.A. Contribution 1,364 2,855 3,128 3,023 3,261 3,109 3,220 3.57%
527 Cafeteria Benefit Plan 4,604 4,663 4,853 5,489 6,101 8,982 3,565 -60.31%
531 Workers'Compensation Insurance 462 156 119 83 159 200 175 -12.50%
533 Deferred Compensation 123 766 3 1,651 1,683 1,500 1,700 13.33%
535 Paid Leave Accrual - 2,406 2,299 427 452 454 523 15.20%
TOTAL 49,813 52,154 52,622 50,828 54,778 56,025 53,647 -4.24%
Materials,Supplies and Services
540 Office Supplies - - - - 50 100 100
541 Uniforms/Clothing - 64 - - 1,437 400 400
542 General Supplies 581 792 6,465 4,957 5,895 5,600 5,600
543 Equipment&Vehicle Parts 132 250 127 - 1,095 200 200
549 Motor Fuels&Lubricants 41 63 122 76 103 100 100
555 Other Supplies 4,498 3,816 - - 20 - -
563 .Maint&Repair-Equipment/Vehicle 30 64 - - 275 100 100
581 Advertising&Publication - - - - 152 200 200
101a
•
1 I I I I I I I I I I I I I I I 1 i 1
I I I I I I I I I I I I I I I I I I I
42400 POLICE- OUTREACH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
582 Expert and Professional Services - 4,962 2,481 - 100 - -
584 Telephone-Local - - - - - 500 - -100.00%
585 Telephone-Long Distance - - - - - 20 - -100.00%
611 Equipment Rental - - - 52 - 100 100
621 Space Allocation - - 3,300 3,330 3,330 3,330 3,397 2.00%
622 Police Administration - - - 9,749 9,213 9,213 8,278 -10.15%
623 Garage-Labor&Burden 784 720 1,040 - - 500 500
633 Dues and Memberships - 90 155 120 100 100 100
635 Travel or Mileage - 32 - - 29 - -
636 Conference Fees 45 477 256 135 1,023 500 500
637 Meals and Lodging - - 57 14 25 100 100
639 Subscriptions and Publications 100 80 - - - 100 100
641 School Patrol 1,375 444 200 206 206 600 300 -50.00%
651 Fleet Liability 150 52 61 336 311 400 400
652 General Liability - - 244 I,608 941 1,400 1,150 -17.86%
665 Miscellaneous -Other Charges - _ - - - 200 500 500
TOTAL 7,736 11,906 14,508 20,583 24,505 24,063 22,125 -8.06%
Capital Outlay
750 Office Equipment&Furnishings 3,375 228 - - - - -
799 Equipment Allocation - 250 468 498 278 278 305 9.71%
TOTAL 3,375 478 468 498 278 278 305 9.71%
TOTAL EXPENDITURES $ 60,924 $ 64,538 $ 67,598 $ 71,909 $ 79,561 $ 80,366 $ 76,077 -5.34%
NET TAX AND GENERAL
REVENUE SUPPORTED 60,924 58,834 62,688 63,750 65,103 76,336 72,047 -5.62%
101a
POLICE FUND 101
PROGRAM: Chemical Health Commission
PROGRAM SUMMARY
The Chemical Health Commission program of the Police Department administers the tobacco and liquor enforcement activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to participate in holding one joint town meeting with school district regarding alcohol,tobacco and other drug prevention.
2. Continue support of district—Reduce the Use campaign including advertising at movie theater.
3. Continue to work with City Council on liquor issues/licensing/training for tobacco and liquor retailers.
FY 2001 FY 2002
Original Approved Percent r l r
Budget Budget Change
r � �
EXPENDITURES: ' > r
° t f L a
Salaries/Wages/Benefits $5,97 $5,8'72 -1.09/0 �
l � �
Materials, Supplies & Services 1,690 1,595 -5.62%
Capital Outlay - -
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $7,627 $7,467 -2.10%
PERSONNEL:
Number of FTE positions 0.10 0.10
102
1 1 1 1 1 1 I I 1 1 1 I I I I I I I
i I I I I I I I I I I I I I I
42410 POLICE- CHEMICAL HEALTH COMMISSION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 3,987 $ 4,304 $ 4,375 $ 4,647 6.22%
501 Overtime-Regular Employees - - - - - - -
524 SL/Converted-LTD - - - - - 34 37 8.82%
525 P.E.R.A. Contribution - - - 206 223 227 257 13.22%
526 F.I.C.A. Contribution - - - 303 327 337 258 -23.44%
527 Cafeteria Benefit Plan - - - 280 280 864 585 -32.29%
531 Workers'Compensation Insurance - - - 8 16 50 30 -40.00%
535 Paid Leave Accrual - - - 47 50 50 58 16.00%
TOTAL - - - 4,831 5,199 5,937 5,872 -1.09%
Materials,Supplies and Services
542 General Supplies - - - 6 50 500 500
622 Police Administration - - - 995 940 940 845 -10.11%
665 Miscellaneous-Other Charges - - - - 100 250 250
TOTAL - - - 1,001 1,090 1,690 1,595 -5.62%
PROGRAM TOTAL $ - $ - $ - $ 5,832 $ 6,289 $ 7,627 $ 7,467 -2.10%
NET TAX AND GENERAL
REVENUE SUPPORTED - - - 5,832 6,289 7,627 7,467 -2.10%
102a
POLICE FUND 101
PROGRAM: CounterAct
PROGRAM SUMMARY
The CounterAct program of the Police Department instructs 5th grade students in the areas of drug awareness, developing alternatives to inappropriate activities
and resisting negative peer pressure. Utilize police officers specifically trained to instruct this program. Conduct the training during regular school hours.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Train additional personnel as instructors.
FY 2001 FY 2002 ,
z. ` rOri final Approved Percent .
Budget Budget Change .., t
.. zirik
.r
EXPENDITURES: sP r. .; .
Salaries/Wages/Benefits $11,172 $13,392 19.87% F;. °
Materials, Supplies& Services 6,504 6,123 -5.86% .. - = �
i
Capital Outlay - - .=
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $17,676 $19,515 10.40%
y
PERSONNEL:
Number of FTE positions 0.10 0.15 - `,
103
I I I I I I I I I I I I I I I I I I 1
1 1 1 1 I 1 I 1 1 1 1
42420 POLICE - COUNTER ACT FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ - $ 4,961 $ 5,321 $ 8,954 $ 10,750 20.06%
501 Overtime-Regular Employees - - - 71 - - -
524 SL/Converted-LTD - - - - - 63 85 34.92%
525 P.E.R.A. Contribution - - - 468 494 1,021 1,000 -2.06%
526 F.I.C.A. Contribution - - - 71 73 130 156 20.00%
527 Cafeteria Benefit Plan - - - 416 430 792 1,152 45.45%
531 Workers'Compensation Insurance - - - 50 100 120 115 -4.17%
533 Deferred Compensation - - - 27 29 - -
535 Paid Leave Accrual - _ - - 55 92 92 134 45.65%
TOTAL - - - 6,119 6,539 11,172 13,392 19.87%
Materials,Supplies and Services
542 General Supplies - - - 1,152 1,645 1,800 1,800
543 Equipment&Vehicle Parts - - - - - 100 100
549 Motor Fuels&Lubricants - - - - - - -
622 Police Administration - - - 3,973 3,754 3,754 3,373 -10.15%
636 Conference Fees - - - - - 500 500
637 Meals and Lodging - - - - - - -
652 General Liability - - - - 134 200 200
665 Miscellaneous-Other Charges - - - - - 150 150
TOTAL - - - 5,125 5,533 6,504 6,123 -5.86%
PROGRAM TOTAL $ - $ - $ - $ 11,244 $ 12,072 $ 17,676 $ 19,515 10.40%
NET TAX AND GENERAL
REVENUE SUPPORTED - - - 11,244 12,072 17,676 19,515 10.40%
103a
POLICE FUND 101
PROGRAM: Dispatch
PROGRAM SUMMARY
The Dispatch program of the Police Department receives, processes and dispatches calls for service for Police,Fire, EMS and Public Works; operates E-911-
Public Safety Answering Point(PSAP); enters preliminary records into computerized Records Management System(RMS).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Purchase and implement a Computer Aided Dispatch (CAD)system.
2. Hire a civilian for a newly created position of"lead dispatcher"to oversee the day to day functions and responsibilities associated with the dispatch function.
3. Fill vacant dispatch positions.
FY 2001 FY 2002 t x
Original Approved Percent 1 �`',
Budget Budget Changeiilz.,'`':;1,„;:.,!•_:::;-,1,-..:.:," its % m 1,,�
REVENUES:
$15,1)00 ° -,,i,,,,.::cztviic,,t4,.".11:-,4,-,t-,- ,,, ,
_' 7` �3 �
$16,700 11.33/o ( � 1 rzz_A:.:mviii � b
EXPENDITURES:
Salaries/Wages/Benefits $184,618 $282,636 53.09% - i � "" - .
1,,,,,!.
Materials, Supplies & Services 60,896 57,068 -6.29% i(1r,
,-------.71'-:::,,t4. 0 " ` i
1 12 �,,
> `_
, . .,,„.
Capital Outlay 33,159 44,1"19 33.23% ti�` '... "` .r °� r
.„
*;4.:fr "."4''''''',TZ%,,,,,. ,,,,.:(1• i
o Reimbursed Expenditures
f
NET TAX AND GENERAL $ ;�lll''€i 1f ::,:-.. ''') --1%. - ''. 7r,REVENUE SUPPORTED $263 673 $367 183 34/6% liotafi.
h
PERSONNEL: r ,, i. 1- - .$ ..
Number of FTE positions 3.95 3.85
F;:::': :'53 ^ate ;a,
104
1 I
1 1 1 1 I I I I I I I I I I I I I I I
42500 POLICE - DISPATCH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
345 911 Service Fee 8,355 7,448 9,729 10,680 11,198 10,000 10,500 5.00%
419 Lease - - - 6,306 6,240 5,000 6,200 24.00%
TOTAL REVENUES 8,355 7,448 9,729 16,986 17,438 15,000 16,700 11.33%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 163,458 $ 171,162 $ 177,027 $ 168,067 $ 168,542 $ 139,178 $ 201,748 44.96%
501 Overtime-Regular Employees 3,972 5,841 7,847 42,757 46,804 4,000 20,000 400.00%
504 Court Service - - - 862 - - -
524 SL/Converted-LTD 2,100 1,764 1,519 1,163 1,448 1,061 1,565 47.50%
525 P.E.R.A. Contribution 7,275 8,816 9,912 11,764 11,196 7,872 10,991 39.62%
526 F.I.C.A. Contribution 13,383 14,117 15,048 14,909 15,966 10,317 15,637 51.57%
527 Cafeteria Benefit Plan 10,622 12,439 16,758 15,535 22,157 14,135 23,211 64.21%
531 Workers'Compensation Insurance 100 752 962 538 900 1,000 1,000
533. Deferred Compensation 10,666 11,000 7,993 4,430 4,915 5,500 6,000 9.09%
535 Paid Leave Accrual - (4,688) 6,728 (9,888) 1,555 1,555 2,484 59.74%
TOTAL 211,576 221,203 243,794 250,137 273,483 184,618 282,636 53.09%
Materials,Supplies and Services
540 Office Supplies - - - - 136 800 800
541 Uniforms/Clothing 139 1,380 240 34 1,896 1,000 1,000
542 General Supplies 705 943 3,774 2,342 4,444 1,000 1,000
563 Maint. &Repair-Equipment/Vehicles 1,492 2,184 8,688 1,899 556 2,000 2,000
581 Advertising and Publishing - 399 902 2,591 2,189 300 300
582 Expert&Professional Services 311 - - 25 894 200 200
584 Telephone- local 3,000 3,000 2,400 750 1,500 2,200 1,500 -31.82%
585 Telephone-Long Distance - - - - - 40 - -100.00%
587 Radio Contract 6,692 4,966 5,003 5,328 5,400 5,400 5,400
611 Equipment Rental 10,552 10,790 11,494 13,044 13,000 12,000 12,000
621 Space Allocation - - 3,120 2,592 2,592 2,592 2,644 2.00%
622 Police Administration - - - 31,708 29,964 29,964 26,924 -10.15%
104a
42500 POLICE-DISPATCH FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
633 Dues and Memberships - - 105 135 50 300 300 .
635 Travel/Mileage - 153 - 29 50 100 100
636 Conferences Fees 20 2,516 210 1,331 692 1,500 1,500
637 Meals and Lodging 273 39 144 50 400 400
639 Subscriptions and Publications 271 273 47 73 50 300 300
652 General Liability - - 244 392 538 800 700 -12.50%
TOTAL 23,182 26,877 36,266 62,417 64,000 60,896 57,068 -6.29%
Capital Outlay
750 Office Equipment&Furnishings - 586 - 1,597 2,400 2,400 - -100.00%
760 Computers - 4,616 - 14,121 2,800 2,800 - -100.00%
799 Equipment Allocation - 29,000 30,972 29,945 27,959 27,959 44,179 58.01%
TOTAL - 34,202 30,972 45,663 33,159 33,159 44,179 33.23%
TOTAL EXPENDITURES $ 234,758 $ 282,282 $ 311,032 $ 358,217 $ 370,642 $ 278,673 $ 383,883 37.75%
NET TAX AND GENERAL
REVENUE SUPPORTED 226,403 274,834 301,303 341,231 353,204 263,673 367,183 39.26%
104b
1 I I I I I I I I I I I I I I I I I 1
POLICE FUND 101
PROGRAM: Reception/Records Checking
PROGRAM SUMMARY
Greet, Coordinate with, and provide window service to customers at walk-up lobby window. Enter, manage, modify and query records in computerized Records
Management System(RMS). Generate state and federal mandated reports.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Initiate a process to convert archived paper records to CD format.
2. Implement a new process to forward reports and other records to the County Attorneys Office via email rather than by postal mail or personal delivery.
FY 2001 FY 2002 t � , E s .
Original Approved Percent " -',&,-,:4:,!'i
"
Budget Budget Change - C� 4
ra- , z
REVENUES: $' $'
-'2.„,...__,.z__-7..,--:-.. 44 1, 4*,..1 4::i - 0 --,-,qi::::::'. }
ro y ^
1.k.P.i...iiavi-.4•-.:,,-1,i,',,
EXPENDITURES: .- . " ;
Salaries/Wages/Benefits $91,813 $1 16,888 27.31% ...,. . -,yR u „ ,'T? , , 'ik ', I *
c, ,u .�y;�A ,,
Materials, Supplies& Services 22,515 18,692 -16.98% ..!..4.�(' 1/ 1 ;*- i, - 4 ,
Capital Outlay 1,028 4,298 318.09% `t 1! - `�` Af ' ` i +s'
Reimbursed Expenditures - - y ,;,k ,e?
-4,4 • , _
NET TAX AND GENERAL
REVENUE SUPPORTED $115,356 $139,8'8 21.26% #5•;r t , , p
PERSONNEL: " ""
Number of FTE positions 1.85 2.05 i
105
42600 POLICE-RECEPT/RECORDS CHECKING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
326 Animal License 1,706 2,048 1,318 - - - - -
363 Animal Control Fees 1,355 1,248 1,662 - - - -
400 Current Services 548 1,876 - - - - -
TOTAL REVENUES 3,609 5,172 2,980 - - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 37,003 $ 38,293 $ 35,266 $ 71,635 $ 74,376 $ 70,470 $ 89,030 26.34%
501 Overtime-Regular Employees 307 1,990 1,944 - 334 - 500
524 SL Converted/LTD - 109 278 22 - 555 701 26.31%
525 P.E.R.A. Contribution 1,660 2,046 1,964 3,987 3,888 3,650 4,951 35.64%
526 F.I.C.A. Contribution 2,835 3,166 3,084 4,896 5,375 5,426 6,894 27.05%
527 Cafeteria Benefit Plan 2,373 2,853 2,426 5,517 5,648 8,599 11,449 33.14%
531 Workers'Compensation Insurance 27 160 94 186 280 300 250 -16.67%
533 Deferred Compensation - 766 1,903 176 50 2,000 2,000
535 Paid Leave Accrual - - - 650 813 813 1,113 36.90%
TOTAL 44,205 49,383 46,959 87,069 90,764 91,813 116,888 27.31%
Materials,Supplies and Services
540 Office Supplies - - - - - 800 800
541 Uniforms/Clothing 1,662 1,020 239 - - - -
542 General Supplies - 192 555 627 343 600 600
543 Equipment&Vehicle Parts 463 341 808 160 401 - -
549 Motor Fuels&Lubricants 651 556 409 302 862 - 1,000
563 Maint&Repair-Equipment/Vehicles 378 - - 679 680 4,000 1,500 -62.50%
581 Advertising and Publishing 87 - - - - - -
582 Expert&Professional Services - 305 - - 100 - -
583 Other Contractual Services 2,111 1,046 1,355 33 100 1,000 500 -50.00%
584 Telephone-Local - - - - - 2,200 - -100.00%
585 Telephone-Long Distance - - - - - 40 - -100.00%
611 Equipment Rental - - 208 - - - -
105a
1 I I I I I I I I I I I I I I I I I I
1 I I ► I I I I I I I I I 1 I I 1
42600 POLICE - RECEPT/RECORDS CIIECKING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
621 Space Allocation - - - 920 920 920 938 2.00%
622 Police Administration Fee - - - 11,487 10,855 10,855 9,754 -10.14%
623 Garage-Labor&Burden 304 608 2,860 1,380 1,280 - 1,500
633 Dues and Memberships - 128 60 - 50 100 100
635 Travel/Mileage - - - - 149 - -
636 Conference fees 933 1,314 1,812 10 195 700 700
637 Meals &Lodging - - - - 50 100 100
651 Fleet Liability 150 203 353 335 311 - 300
652 General Liability - - 1,002 1,304 807 1,200 900 -25.00%
TOTAL 6,739 5,713 9,661 17,237 17,103 22,515 18,692 -16.98%
Capital Outlay
750 Office Equipment&Furnishings 953 - - - 750 750 - -100.00%
760 Computers - 3,599 - - - - -
799 Equipment Allocation - - - - 278 278 4,298 1446.04%
TOTAL 953 3,599 - - 1,028 1,028 4,298 318.09%
TOTAL EXPENDTI'URES $ 51,897 $ 58,695 $ 56,620 $ 104,306 $ 108,895 $ 115,356 $ 139,878 21.26%
NET TAX AND GENERAL
REVENUE SUPPORTED 48,288 53,523 53,640 104,306 108,895 115,356 139,878 21.26%
I05a
POLICE , fi{? rt xw Y k , UVA yh ' i M tF rt x .
[ND 101
s,N:-.go.MiY} f „`�lL44*" ° ,� u--,4,-..,...,,,,,,Az,-..,9.;:;.,.F fi� : " .irk )� Yf
M1.- k 4 eFe F,s4t f_" �
-Ms Kt `' A ' ` ", '€ °` *° ' '� ' P,,pPROGRAM: Systems and Records Management " , y x^
u y ,ry
PROGRAM SUMMARY
The Systems and Records Management program of the Police Department receives, processes and maintains case files and records. Operate, maintain and
manage computerized Records Management Systems (RMS). Answer non-emergency telephonic, mail and electronic calls for service (CFS). Disseminate`
information to authorized holders. Coordinate with other governmental and public service agencies. Answer queries form and coordinated with attorneys,`
criminal justice systems, vendors, public agencies and citizens. Plan, prepare, manage and maintain computer system network with twelve workstation clients and.
state communications interface.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Transition to and implement a CAD system.
°,," :, w��Y=4** .T�r ,? + '�' '� s = r * '" .fir >W'''-'41-..,,,,,c.:`1147,27)''_
2. Develop a preventative maintenance schedule for the computer and radio systems. �?� ' 4-'`` .'-,,;;;.11,,:-.;4-.,„- --1,:-,,,,,,,..(,-,6{
3. Train an additional Department employee as a backup"systems administrator" for the computer and CAD systems ` h x 4 4`�` .. ;,,,:,,..4::,),,,,,
,,
FY 2001 FY 2002 —___________,_,------
Original Approved Percent
Budget Budget Change
REVENUES: $7,750 $3,600 -53.55% ' -
EXPENDITURES: `,°
r .2
Salaries/Wages/Benefits $200,760 $206,198 2.71%
Materials, Supplies& Services 75,350 72,516 -3.76% � r
.. ... . 14
ii
Capital Outlay 4,271 81,569 1809.83% ,l
Reimbursed Expenditures - - '� °p �I'
l
•
NET TAX AND GENERAL
REVENUE SUPPORTED $272,631 $356,683 30.86% r ' .
PERSONNEL: ,
Number of FTE positions 4.30 3.20 2
I
106
i I I I I I I I I I I I I I 1
I 1 1 I I I I I 1 I I i I
42700 POLICE-SYSTEMS AND RECORDS MNMGT FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
312 License - - 28,125 3,680 3,000 4,000 3,500 -12.50%
400 Current Services 3,824 3,824 - - 50 3,750 100 -97.33%
TOTAL REVENUES 3,824 3,824 28,125 3,680 3,050 7,750 3,600 -53.55%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 134,000 $ 145,960 $ 146,361 $ 137,143 $ 130,352 $ 155,080 $ 165,171 6.51%
501 Overtime-Regular Employees 405 284 1,477 3,053 28 - 500
524 SL/Converted-LTD 1,625 1,184 1,024 996 1,040 1,221 1,090 -10.73%
525 P.E.R.A. Contribution 5,886 7,366 7,931 6,554 6,753 8,033 8,701 8.32%
526 F.I.C.A. Contribution 10,391 11,262 11,986 10,839 10,077 11,941 9,010 -24.55%
527 Cafeteria Benefit Plan 9,576 11,515 12,602 11,963 12,104 16,296 13,796 -15.34%
531 Workers'Compensation Insurance 52 615 387 363 536 700 700
533 Deferred Compensation 5,298 5,582 5,456 5,363 4,584 5,700 5,500 -3.51%
535 Paid Leave Accrual - 1,325 4,855 1,745 1,788 1,789 1,730 -3.30%
TOTAL 167,233 185,093 192,079 178,019 167,263 200,760 206,198 2.71%
Materials,Supplies and Services
540 Office Supplies 14,300 15,721 15,568 8,385 8,349 1,300 1,300
541 Uniforms/Clothing 434 - - - - - -
542 General Supplies - 575 866 2,669 5,516 1,000 4,000 300.00%
543 Equipment&Vehicle Parts - - - - 124 500 500
563 Maint&Repair-Equipment/Vehicles 16,099 18,174 20,116 6,825 20,324 19,000 19,000
581 Advertising and Publishing - 101 - - - - -
582 Expert&Professional Services 82 - 1,017 590 9,455 5,000 5,000
583 Other Contractual Services - - - - 284 13,000 10,500 -19.23%
611 Equipment Rental 2,370 2,045 682 10 - - -
621 Space Allocation - - 5,400 4,855 4,855 4,855 4,952 2.00%
622 Police Administration - - - 30,577 28,895 28,895 25,964 -10.14%
633 Dues and Memberships - - 50 25 - - -
636 Conference Fees 456 1,040 662 246 100 500 500
106a
42700 POLICE-SYSTEMS AND RECORDS MNMGT FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
637 Meals and Lodging - 431 114 12 100 100 100
639 Subscriptions and Publications 128 - - - - _
651 Fleet Liability - - - - 400 - -100.00%
652 General Liability - - 244 351 538 800 700 -12.50%
TOTAL 33,869 38,087 44,719 54,545 78,540 75,350 72,516 -3.76%
Capital Outlay
750 Office Equipment&Furnishings 8,263 - 959 - - -
760 Computers - 2,683 - 2,585 - - 55,000
799 Equipment Allocation - 3,506 3,504 3,480 4,27 I 4,271 26,569 522.08%
TOTAL 8,263 6,189 4,463 6,065 4,271 4,271 81,569 1809.83%
TOTAL EXPENDITURES $ 209,365 $ 229,369 $ 241,261 $ 238,629 $ 250,074 $ 280,381 $ 360,283 28.50%
NET TAX AND GENERAL
REVENUE SUPPORTED 205,541 225,545 213,136 234,949 247,024 272,631 356,683 30.83%
106b
1 I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET •
FIRE BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Licenses $ 1,403 $ 1,655 $ 1,492 $ 1,300 $ 1,500 15.38%
State Aid 54,494 56,480 57,000 57,000 58,710 3.00%
Current Service 5,610 2,365 3,150 2,100 2,200 4.76%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 183,498 175,430 206,494 177,658 184,763 4.00% Full time emply&40 fire fighters.
Fringe Benefits 104,244 102,510 105,758 107,413 108,769 1.26% Fire Relief Assoc.contrib.&benefits.
Materials,Supplies and Services
Professional&Technical Services 6,105 7,535 6,397 5,000 5,350 7.00% Medical exams for fire fighters.
Utilities and Maintenance 27,931 34,625 33,757 27,250 30,850 13.21% Equip.&vehicle repair and maint.
Operations 27,253 24,578 32,930 33,950 36,075 6.26% Training and miscelaneous.
City Support Services 51,596 47,523 45,598 48,620 47,074 -3.18% Space allocation and Insurance.
Supplies and Materials 43,909 38,165 43,862 48,900 51,240 4.79% Office supp.,uniforms&small equip
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment - - - - 3,500 Air compressor
Equipment Allocation 130,620 127,632 122,546 122,546 110,287 -10.00% Fire trucks&equip.replct.allot.
Total Expenditures 575,156 557,998 597,342 571,337 577,908 1.15%
Indirectly Funded Amount 513,649 497,498 535,701 510,937 515,498 0.89%
The Fire Department is made up of three programs. They are
Emergency Medical Service,Fire Suppression and Fire Prevention.
107
DEPARTMENT - FIRE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999. 2000 2001 2001 2002 Change
REVENUE
Licenses 1,240 1,725 1,403 1,655 1,492 1,300 1,500 15.38%
State Aid 50,900 53,048 54,494 56,480 57,000 57,000 58,710 3.00%
Current Service 6,867 1,135 5,610 2,365 3,150 2,100 2,200 4.76%
TOTAL 59,007 55,908 61,507 60,500 61,642 60,400 62,410 3.33%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 51,813 $ 53,129 $ 53,121. $ 42,625 $ 44,600 $ 43,958 $ 45,981 4.60%
503 Part Time Employees 2,100 58,015 67,011 64,473 75,309 64,300 67,300 4.67%
514 Fire Volunteers 33,556 - - - - - -
515 Fire Calls 45,949 41,721 41,166 46,455 57,301 49,400 50,882 3.00%
516 Fire Drills 18,040 - - - - - -
517 First Aid 11,819 16,726 22,200 21,877 29,284 20,000 20,600 3.00%
519 School Compensation 1,310 - - - - - -
522 Relief Association Contribution 26,700 27,500 28,325 29,000 29,000 29,000 29,870 3.00%
523 Relief Association State Aid 50,904 53,048 54,494 56,480 57,000 57,000 58,710 3.00%
524 SL/Converted-LTD 502 421 375 361 373 347 362 4.32%
525 P.E.R.A. Contribution 5,273 5,137 5,000 3,975 4,144 4,782 4,129 -13.66%
526 F.I.C.A. Contribution 2,385 2,162 2,249 1,422 1,691 1,485 1,802 21.35%
527 Cafeteria Benefit Plan 8,208 8,641 8,904 7,933 7,533 7,492 7,651 2.12%
531 Workers'Compensation Insurance 2,935 7,097 3,566 2,827 5,509 6,800 5,675 -16.54%
535 Paid Leave Accrual - 922 1,331 512 507 507 570 12.43%
TOTAL 261,494 274,519 287,742 277,940 312,252 285,071 293,532 2.97%
Materials,Supplies and Services
540 Office Supplies 3,690 3,506 4,785 3,592 6,128 4,000 4,000
541 Uniforms/Clothing 13,390 6,010 17,647 9,296 11,060 17,000 17,640 3.76%
542 General Supplies 10,763 13,373 12,869 16,101 14,136 13,500 14,600 8.15%
543 Equipment and Vehicle Parts 8,413 3,255 2,871 3,833 6,821 8,000 8,000
544 Structural Supplies 1,295 856 2,064 1,555 1,262 2,000 2,000
545 Hose Replacement - 1,145 810 - 135 800 800
546 Medical Supplies and Materials 815 486 856 576 500 1,000 1,100 10.00%
107a
I I I I I I I I I ( 1 I I ( 1 I I I 1
I 1 I I I I I 1 I I 1 I 1 I 1 1 I I I
DEPARTMENT - FIRE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,cont.
549 Motor Fuels &Lubricants 2,451 2,132 2,007 3,212 3,820 2,600 3,100 19.23%
555 Fire Prevention 5,317 4,597 7,396 5,311 7,325 6,000 6,800 13.33%
560 Postage 231 381 454 537 592 650 675 3.85%
563 Maint&Repair-Equipment/Vehicles 15,154 15,301 13,803 19,842 17,769 13,450 16,500 22.68%
565 Maintenance-Structures - - - - 721 -
581 Advertising and Publication 151 328 248 - - 500 550 10.00%
582 Expert&Professional Services 3,152 5,795 6,074 7,521 6,397 5,000 5,350 7.00%
583 Other Contractual Services - 87 31 14 - - -
584 Telephone-Local 4,456 8,003 5,336 4,992 4,820 5,400 5,350 -0.93%
585 Telephone-Long Distance - 117 148 150 152 - -
586 Telephone-Cellular - 2,582 2,444 2,621 3,389 2,600 3,000 15.38%
587 Radio Contract 1,515 277 - - - - -
621 Space Allocation - - 32,700 32,710 32,710 32,710 33,364 2.00%
623 Garage-Labor&Burden 5,552 7,232 6,200 7,020 6,907 5,800 6,000 3.45%
630 Training 1,563 369 634 871 1,068 1,000 1,200 20.00%
633 Dues and Memberships - 1,410 1,762 1,680 1,440 2,000 2,500 25.00%
635 Travel or Mileage - 1,376 109 631 838 1,500 1,600 6.67%
636 Conference Fees 22,624 20,206 8,118 6,498 14,165 15,000 15,200 1.33%
637 Meals and Lodging - 10,075 8,300 8,840 7,301 7,000 7,250 3.57%
639 Subscription-Memberships 1,408 78 232 210 200 300 300
651 Fleet Liability 6,183 14,116 16,760 12,828 11,840 14,500 12,400 -14.48%
652 General Liability - - 1,760 1,609 672 1,000 900 -10.00%
654 Volunteer Firemen's Accident 376 . 627 376 376 376 410 410
TOTAL 108,499 123,720 156,794 152,426 162,544 163,720 170,589 4.20%
Capital Outlay
730 Improvements -Other than Bldgs. 1,028 - - - - - -
740 Motor Vehicles 9,678 - - - - - -
750 Office Equipment&Furnishings 546 6,990 - - - - -
790 Other Equipment - - - - - - 3,500
799 Equipment Allocation - 120,000 130,620 127,632 122,546 122,546 110,287 -10.00%
TOTAL 11,252 126,990 130,620 127,632 122,546 122,546 113,787 -7.15%
107b
DEPARTMENT - FIRE FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget . Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
EXPENDITURE TOTAL $ 381,245 $ 525,229 $ 575,156 $ 557,998 $ 597,342 $ 571,337 $ 577,908 1.15%
NET TAX AND GENERAL
REVENUE SUPPORTED 322,238 469,321 513,649 497,498 535,701 510,937 515,498 0.89%
107c
4 1 1 1 I I I I I 1 I I ( 1 + 1 I
1 1 1 I I 1 I 1 1 1 1 1 I I I I
FIRE mad` �fs��{`xW =:".1,,-;14;:::,30:,
FUND 101
y
Es ' **
F
�r vPROGRAM: Emergency Medical Services 4
PROGRAM SUMMARY
.�/ ` �� x�
The Emergency Medical Services program of the Fire Department responds to medical and hazardous conditions affecting life, property and the environment in
the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Complete long range plan on daytime response to emergencies.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $6,650 $6,850 3.00%
EXPENDITURES:
Salaries/Wages/Benefits $43,614 $16,745 -61.6%
Materials, Supplies & Services 22,135 20,850 -5.8%
Capital Outlay 12,339 11,126 -9.8%
Reimbursed Expenditures - -
I
NET TAX AND GENERAL
REVENUE SUPPORTED $71,438 $41,871 -41.4%
PERSONNEL:
Number of FTE positions 0.10 0.10
108
42810- EMERGENCY MEDICAL SERVICE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
•
REVENUE
344 State Aid 6,650 6,650 6,650 6,850 3.01%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 4,693 $ 4,969 $ 5,032 $ 5,257 4.47%
503 Part Time Employees - - 7,300 -
515 Fire Calls - - - -
517 First Aid - - 20,000 -
522 Relief Association Contribution 2,900 2,900 2,900 2,987 3.00%
523 Relief Association State Aid 5,648 6,650 6,650 6,850 3.00%
524 SL/Converted-LTD - - 40 41 2.50%
525 P.E.R.A. Contribution 437 463 574 489 -14.81%
526 F.I.C.A. Contribution - - - -
527 Cafeteria Benefit Plan 656 704 860 885 2.91%
531 Workers'Compensation Insurance 83 176 200 175 -12.50%
535 Paid Leave Accrual 56 58 58 61 5.17%
TOTAL 14,473 15,920 43,614 16,745 -61.61%
Materials,Supplies and Services
540 Office Supplies - - 400 400
541 Uniforms/Clothing 1,546 100 2,000 2,000
542 General Supplies 1,846 847 1,500 1,500
543 Equipment and Vehicle Parts 19 500 2,500 2,500
544 Structural Supplies - - 200 200
546 Medical Supplies and Materials 576 500 1,000 1,100 10.00%
549 Motor Fuels&Lubricants - - 250 250
560 Postage - - 65 65
563 Maint&Repair-Equipment/Vehicles 855 750 1,250 1,300 4.00%
582 Expert&Professional Services 600 - 400 450 12.50%
583 Other Contractual Services - - - -
584 Telephone -Local 142 224 700 400 -42.86%
108a
( 1 I I I I I I I ( I ( ( I I I ( 1 1
1 1 1 I I I I I I I I I I I I I
42810 - EMERGENCY MEDICAL SERVICE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
585 Telephone-Long Distance - - - -
586 Telephone-Cellular - - 250 -
621 Space Allocation 3,270 3,270 3,270 3,335 2.00%
623 Garage-Labor&Burden - - 600 600
630 Training 156 100 100 100
633 Dues and Memberships - - 200 200
635 Travel or Mileage - - 150 150
636 Conference Fees 832 6,699 1,500 1,500
637 Meals and Lodging 35 300 700 700
651 Fleet Liability 4,489 4,070 5,000 4,000 -20.00%
652 General Liability 152 67 100 100
TOTAL 14,518 17,426 22,135 20,850 -5.80%
Capital Outlay
790 Other Equipment - - - -
799 Equipment Allocation 12,765 12,339 12,339 11,126 -9.83%
TOTAL 12,765 12,339 12,339 11,126 -9.83%
PROGRAM TOTAL $ 41,756 $ 45,685 $ 78,088 $ 48,721 -37.61%
NET TAX AND GENERAL
REVENUE SUPPORTED 35,106 39,035 71,438 41,871 -41.39%
I08b
FIRE FUND 101
PROGRAM: Fire Suppression
PROGRAM SUMMARY
The Fire Suppression program of the Fire Department responds to all emergency calls for fire, medical hazardous materials emergencies and specialized rescue
situations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN,2002
1. Develop a transition process to new chief administrators in 2003 to be completed by the start of 2006
2. Update joint response procedures with new St.Louis Park Chief.
3. Complete state RFP process successfully and be chosen as a state Chemical Assessment Team
FY 2001 FY 2002 — J
Original Approved Percent
L___
-rt
Budget Budgetg et Change — — — , !�!a
-�
REVENUES: $45,500 $46,905 3.1%
EXPENDITURES: �0
Salaries/Wages/Benefits $194,203 $211,895 9.1% r
\imp
o
Materials, Supplies & Services 119,810 127,698 6.6/0 --,)
Capital Outlay 97,045 90,654 -6.6%
Reimbursed Expenditures - - ( �')
NET TAX AND GENERAL
REVENUE SUPPORTED $365,558 $383,342 4.9%
PERSONNEL:
Number of FTE positions 0.50 0.40
109
I I I I I I I I I I I I I I I I 1 I I
1 I I I I I I I I I I I I I
42830 -FIRE SUPPRESSION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
318 Licenses - - - -
344 State Aid 42,980 43,500 43,500 44,805 3.00%
400 Current Service 2,250 3,050 2,000 2,100 5.00%
TOTAL 45,230 46,550 45,500 46,905 3.09%
EXPENDITURES •
Salaries and Employee Benefits
500 Regular Employees $ 21,561 $ 22,987 $ 20,129 $ 15,771 -21.65%
503 Part Time Employees 38,147 45,988 47,000 47,000
515 Fire Calls 44,831 56,054 49,400 50,882 3.00%
517 First Aid 20,946 28,436 - 20,600
522 Relief Association Contribution 23,200 23,200 23,200 23,896 3.00%
523 Relief Association State Aid 42,360 43,500 43,500 44,805 3.00%
524 SL/Converted-LTD - - 159 124 -22.01%
525 P.E.R.A. Contribution 1,890 2,009 2,295 1,467 . -36.08%
526 F.I.C.A. Contribution 1,301 1,552 1,200 1,500 25.00%
527 Cafeteria Benefit Plan 3,588 3,657 3,488 2,653 , -23.94%
531 Workers'Compensation Insurance 1,658 3,000 3,600 3,000 -16.67%
535 Paid Leave Accrual 167 232 232 197 -15.09%
TOTAL 199,649 230,616 194,203 211,895 9.11%
Materials,Supplies and Services
540 Office Supplies 3,399 3,724 3,200 3,200
541 Uniforms/Clothing 7,666 10,754 13,000 13,640 4.92%
542 General Supplies 12,317 12,245 10,500 11,600 10.48%
543 Equipment and Vehicle Parts 3,814 5,413 5,000 5,000
544 Structural Supplies 1,502 1,262 1,600 1,600
545 Hose Replacement - 135 800 800
546 Medical Supplies and Materials - - - -
549 Motor Fuels &Lubricants 3,212 3,820 2,100 2,600 23.81%
555 Fire Prevention - - - -
560 Postage 743 592 330 355 7.58%
109a
42830- FIRE SUPPRESSION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equipment/Vehicles 18,728 16,219 11,000 14,000 27.27%
565 Maintenance-Structures - 721 - -
581 Advertising and Publishing - - 500 550 10.00%
582 Expert&Professional Services 6,361 6,200 4,200 4,500 7.14%
583 Other Contractual Services - - - -
584 Telephone-Local 4,402 4,373 4,000 4,500 12.50%
585 Telephone-Long Distance 5 - - -
586 Telephone-Cellular 2,621 3,389 2,100 3,000 42.86%
587 Radio Contract - - - -
612 Lease - - - -
621 Space Allocation 26,170 26,170 26,170 26,693 2.00%
623 Garage-Labor&Burden 7,020 6,907 4,600 4,800 4.35%
630 Training 715 968 800 1,000 25.00%
633 Dues and Memberships 1,270 1,025 1,600 2,100 31.25%
635 Travel or Mileage 631 838 1,200 1,300 8.33%
636 Conference Fees 4,676 7,042 12,000 12,200 1.67%
637 Meals and Lodging 7,906 6,485 5,600 5,850 4.46%
639 Subscriptions and Publications 127 150 300 300
651 Fleet Liability 6,928 6,537 8,000 7,000 -12.50%
652 General Liability • 1,305 538 800 700 -12.50%
654 Volunteer Firemen's Accident 376 376 410 410
TOTAL 121,894 125,884 119,810 127,698 6.58%
Capital Outlay
790 Other Equipment - - - 3,500
799 Equipment Allocation 102,102 97,045 97,045 87,154 -10.19%
TOTAL 102,102 97,045 97,045 90,654 -6.59%
EXPENDITURE TOTAL $ 423,645 $ 453,545 $ 411,058 $ 430,247 4.67%
NET TAX AND GENERAL
REVENUE SUPPORTED 378,415 406,995 365,558 383,342 4.87%
109b
1 1 1 I I I I I I I I I I I I I I 1 1
I I I 1 I I I I 1 I I 1 1 1 1
� v S'
FUND 1011 ; §FIRE ` } s � $: F �,� f 9,f kviv` irIte ✓h t•t " . ice,
r 5e
, ); ' s - "PROGRAM: Fire Prevention ' < �, %
r kfh ? ;V. tis ` s - 4 .r t , '>yrPROGRAM SUMMARY
The Fire Prevention program of the Fire Depaitinent enforces the fire code, reviews and inspects new construction, provides for public fire education and files
reports to the State Fire Marshal on department activity, property loss and injury or death due to fire
`emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to provide fire safety information along with testing and installing smoke detectors in Hopkins homes.
I
1
FY 2001 FY 2002
Original Approved Percent . ?I
Budget Budget Change _
REVENUES: $8,250 $8,655 4.9%
EXPENDITURES:
Salaries/Wages/Benefits $47,254 $64,893 37.3%
Materials, Supplies& Services 21,775 22,040 1.2%
Capital Outlay 13,162 12,007 -8.8%
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $73,941 $90,285 22.1%
PERSONNEL:
Number of FTE positions 0.30 0.40
110
42840-FIRE PREVENTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
318 Licenses 1,655 1,492 1,300 1,500 15.38%
344 State Aid 6,850 6,850 6,850 7,055 2.99%
400 Current Service 115 100 100 100
TOTAL 8,620 8,442 8,250 8,655 4.91%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,371 $ 16,644 $ 18,797 $ 24,953 32.75%
503 Part Time Employees 26,326 29,321 10,000 20,300 103.00%
515 Fire Calls 1,624 1,247 - -
517 First Aid 931 848 - -
522 Relief Association Contribution 2,900 2,900 2,900 2,987 3.00%
523 Relief Association State Aid 8,472 6,850 6,850 7,056 3.00%
524 SL/Converted-LTD 361 373 148 197 33.11%
525 P.E.R.A. Contribution 1,648 1,672 1,913 2,173 13.59%
526 F.I.C.A.Contribution 121 139 285 302 5.96%
527 Cafeteria Benefit Plan 3,689 3,172 3,144 4,113 30.82%
531 Workers'Compensation Insurance 1,086 2,333 3,000 2,500 -16.67%
535 Paid Leave Accrual 289 217 217 312 43.78%
TOTAL 63,818 65,716 47,254 64,893 37.33%
Materials,Supplies and Services
540 Office Supplies 193 2,404 400 400
541 Uniforms/Clothing 84 205 2,000 2,000
542 General Supplies 1,938 1,044 1,500 1,500
543 Equipment and Vehicle Parts - 908 500 500
544 Structural Supplies 53 - 200 200
545 Hose Replacement - - - -
546 Medical Supplies and Materials - - - -
549 Motor Fuels&Lubricants - - 250 250
555 Fire Prevention 5,311 7,325 6,000 6,800 13.33%
560 Postage (206) - 255 255
I10a
1 I 1 I I I I I I I I I I I I I 1 I I
1 1 i I I I I I I I I I I I
42840- FIRE PREVENTION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
563 Maint&Repair-EquipmenUVehicles 259 800 1,200 1,200
565 Maintenance-Structures - - - -
581 Advertising and Publishing - - - -
582 Expert&Professional Services 560 197 400 400
583 Other Contractual Services 14 - - -
584 Telephone-Local 448 224 700 450 -35.71%
585 Telephone-Long Distance 145 152 - -
586 Telephone-Cellular - - 250 -
587 Radio Contract - - - -
612 Lease - - - -
621 Space Allocation 3,270 3,270 3,270 3,33.5 2.00%
623 Garage-Labor&Burden - - 600 600
630 Training - - 100 100
633 Dues and Memberships 410 415 200 200
635 Travel or Mileage - - 150 150
636 Conference Fees 990 424 1,500 1,500
637 Meals and Lodging 899 516 700 700
639 Subscriptions and Publications 83 50 - -
651 Fleet Liability 1,411 1,233 1,500 1,400 -6.67%
652 General Liability 152 67 100 100
654 Volunteer Firemen's Accident - - - -
TOTAL 16,014 19,234 21,775 22,040 1.22%
Capital Outlay
790 Other Equipment - - - -
799 Equipment Allocation 12,765 13,162 13,162 12,007 -8.78%
TOTAL 12,765 13,162 13,162 12,007 -8.78%
PROGRAM TOTAL $ 92,597 $ 98,112 $ 82,191 $ 98,940 20.38%
NET TAX AND GENERAL
REVENUE SUPPORTED 83,977 89,671 73,941 90,285 22.10%
110b
CITY OF HOPKINS-2002 BUDGET
EMERGENCY PREPAREDNESS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change pevenue and Expenditure Highlights
Revenues
Civil Defense Reimbursement $ 4,773 $ 4,434 $ 3,756 $ 4,500 $ 3,500 -22.22%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages - - - 3,600 - -100.00% 40 volunteer fire fighters.
Materials,Supplies and Services
Utilities and Maintenance 3,834 756 1,388 3,362 2,735 -18.65% Siren maintenance
Operations 799 436 1,073 2,005 1,475 -26.43% Training and miscelaneous.
City Support Services - - 493 600 500 -16.67% Insurance.
Supplies and Materials - - 242 1,000 400 -60.00% Office and general supplies
Capital Outlay
Equipment - - 10,500 10,000 10,000 Siren
Total Expenditures 4,633 1,192 13,696 20,567 15,110 -26.53%
Indirectly Funded Amount (140) (3,242) 9,940 16,067 11,610 -27.74%
The Emergency Preparedness Department plans for both natural
and manmade disasters.
111
1 I I I I I I I I I I I I i 1 1
I 1 1 I I I I I I I I I I I I 1 I I I
42860 EMERGENCY PREPAREDNESS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUE
356 Civil Defense Reimbursement 4,500 4,000 4,773 4,434 3,756 4,500 3,500 -22.22%
Salaries and Employee Benefits
503 Part-Time Employees $ 1,500 $ 600 $ - $ - $ - $ 3,600 $ - -100.00%
Materials,Supplies and Services
542 General Supplies 196 - - - 242 1,000 400 -60.00%
563 Maint. &Repair-Equipment/Vehicles 2,984 2,364 3,608 531 1,161 3,152 2,500 -20.69%
604 Electricity 214 226 226 225 227 210 235 11.90%
633 Dues and Memberships - 65 70 100 80 75 75
636 Conference Fees 1,215 364 160 316 310 1,300 800 -38.46%
637 Meals and Lodging - - 569 - 683 630 600 -4.76%
639 Subscriptions - - - 20 - - -
651 Fleet Liability - - - - 493 600 500 -16.67%
TOTAL 4,609 3,019 4,633 1,192 3,196 6,967 5,110 -26.65%
Capital Outlay
790 Other Equipment - - - - 10,500 10,000 10,000
PROGRAM TOTAL $ 6,109 $ 3,619 $ 4,633 $ 1,192 $ 13,696 $ 20,567 $ 15,110 -26.53%
NET TAX AND GENERAL
REVENUE SUPPORTED 1,609 (381) (140) (3,242) 9,940 16,067 11,610 -27.74%
lila
EMERGENCY PREPAREDNESS
FUND 101
PROGRAM: Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides a program of public safety that includes an effective siren warning system that is audible at all locations within
the City of Hopkins. Training is accomplished through mock drills and simulated emergency situations, along with specialized training through the office of civil.
defense.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Full scale exercise, EOC activation.
2. Maintain City's Emergency Plan.
3. Design City's emergency operations center in new building.
4. Continue warning siren replacement program. .,
FY 2001 FY 2002 •
Original Approved Percent
Budget Budget Change
REVENUES: 4 500 . '
$ $00 -100% '�
EXPENDITURES:
Salaries/Wages/Benefits $3,600 $3600 -%
Alp
Materials, Supplies & Services 6,967 5,110 -26.6% A6,
Capital Outlay 10,000 10,000 -% ="'
ra,x
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED $16,067 $18,610
PERSONNEL:
Number of FTE positions - -
112
I I I I I I I +
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
PUBLIC WORKS BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Licenses and Permits $ 3,911 $ 5,380 $ 1,000 $ 4,500 $ ' 5,075 12.78%
Intergovernmental 16,511 14,000 14,000 14,000 15,000 7.14%
Charges for Services 5,042 5,755 4,920 2,350 6,940 195.32%
Other Miscellaneous 1,819 2,498 575 10,700 10,700
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 944,828 987,430 1,076,228 1,054,707 1,096,222 3.94% 22 1/2 full!time employees
Fringe Benefits 270,692 304,697 304,733 311,832 331,763 6.39%
Materials, Supplies and Services
Professional&Technical Services 100,054 96,140 102,187 92,300 116,800 26.54% Striping,sidewalks,seal coating
Utilities and Maintenance 319,228 322,967 368,609 333,900 348,800 4.46% Equip maint.,tele,heat&elec
Operations 23,818 (271) 19,154 21,550 22,200 3.02% Print,advertise,training and misc.
City Support Services 43,081 42,651 42,577 41,698 40,761 -2.25% Insurance,space&occupancy
Supplies and Materials 180,707 203,497 207,793 204,450 220,000 7.61% Office supplies&small equipment
Capital Outlay •
Buildings&Improvements - 6,852 15,000 15,000 - -100.00% City wide trail study
Office Furniture and Equipment - 1,562 - - -
Equipment 5,723 11,061 17,600 17,600 14,900 -15.34%
Equipment Allocation 128,736 139,122 136,990 136,990 158,139 15.44% Vehicle&equip replc allocation
Total Expenditures 2,016,867 2,115,708 2,290,871 2,230,027 2,349,585 5.36%
Reimbursed Expenditures (406,648) (456,425) (494,158) (494,159) (488,128) -1.22% admin.,street and equip charges
Net Total Expenditures 1,610,219 1,659,283 1,796,713 1,735,868 1,861,457 7.23%
Indirectly Funded Amount 1,582,936 1,631,650 1,776,218 1,704,318 1,823,742 7.01%
The Pulblic Works Department is made up of thirteen programs. They
are Buildings,Equip.,Admin.,Engineering, Streets, Snow, Seal Coat,
Traffic Signs, St. Lighting, St. Cleaning,Downtown,Parks, and Trees.
113
PUBLIC WORKS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Licenses and Permits - 5,745 3,911 5,380 1,000 4,500 5,075 12.78%
State Grant 27,837 18,233 16,511 14,000 14,000 14,000 15,000 7.14%
Federal Grant - 33,286 - - - - -
Charges for Services 2,534 5,428 5,042 5,755 4,920 2,350 6,940 195.32%
Other Miscellaneous - 8,313 1,819 2,498 575 10,700 10,700
TOTAL REVENUES 30,371 71,005 27,283 27,633 20,495 31,550 37,715 19.54%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 861,167 $ 898,947 $ 902,549 $ 941,753 1,007,798 $ 1,003,007 1,037,572 3.45%
501 Overtime-Regular Employees 20,238 16,122 14,415 17,896 22,131 21,500 26,750 24.42%
503 Part-Time Employees 25,790 24,889 27,864 27,781 46,300 30,200 31,900 5.63%
524 SL Converted/LTD 10,188 8,911 8,176 7,918 8,088 7,805 8,118 4.01%
525 P.E.R.A.Contribution 36,967 44,690 49,526 50,151 54,180 53,991 59,382 9.98%
526 F.I.C.A. Contribution 70,849 70,165 76,439 76,317 83,762 81,166 84,181 3.71%
527 Cafeteria Benefit Plan 76,932 84,098 84,136 96,631 99,079 111,082 118,932 7.07%
530 Other Benefits - 4,117 - 10,567 5,101 - -
531 Workers'Compensation Insurance 7,794 28,054 20,528 17,143 27,087 27,750 26,065 -6.07%
532 Unemployment Compensation 4,861 627 6,458 10,908 - - 1,500
533 Deferred Compensation 26,242 27,223 30,603 22,576 15,998 18,600 20,700 11.29%
535 Paid Leave Accrual - (27,274) (5,174) 12,486 11,438 11,438 12,885 12.65%
TOTAL 1,141,028 1,180,569 1,215,520 1,292,127 1,380,961 1,366,539 1,427,985 4.50%
Materials,Supplies and Services
540 Office Supplies 4,477 4,915 3,746 4,537 5,940 4,000 4,000
541 Uniforms/Clothing 5,876 5,149 6,254 9,023 6,758 6,400 7,100 10.94%
542 General Supplies 14,134 17,694 28,430 18,239 20,461 21,700 21,800 0.46%
543 Equipment&Vehicle Parts 48,576 37,675 43,814 47,202 53,815 40,000 43,800 9.50%
544 Structural Supplies 23,425 17,131 11,497 12,688 14,066 17,500 17,000 -2.86%
545 Parts and Other Improvements 16,337 19,148 7,901 12,384 10,697 20,600 20,600
547 Street Materials and Supplies 23,694 16,584 20,627 22,572 19,181 25,900 30,400 17.37%
I13a
1 I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
PUBLIC WORKS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
548 Concessions 879 1,029 - - - 1,500 -
549 Motor Fuels&Lubricants 24,192 19,347 23,677 32,149 36,855 26,050 28,600 9.79%
555 Other Supplies 28,319 16,476 13,991 19,433 15,568 18,500 19,900 7.57%
556 Sand/Gravel/Dirt 35,522 10,762 20,770 25,270 24,453 22,300 26,800 20.18%
560 Postage 1,194 1,021 2,185 1,093 1,598 1,450 1,450
563 Maint&Repair-Equipment/Vehicle 19,298 19,459 18,095 18,726 51,289 21,000 25,100 19.52%
565 Maint&Repair- Structures 18,857 11,898 10,053 8,203 9,343 11,000 11,000
567 Maint&Repair-Other Improvemen 28,250 26,239 28,369 23,921 27,958 30,500 31,000 1.64%
568 Printing - 127 22 68 81 - -
581 Advertising and Publication 707 5,858 6,173 2,610 3,986 2,400 2,400
582 Expert&Professional Services 14,129 42,928 7,864 6,333 6,135 9,600 8,600 -10.42%
583 Other Contractual Servies 7,662 13,259 29,019 37,304 20,796 17,500 28,600 63.43%
584 Communications-Telephone/Alarms 2,223 1,603 3,001 3,627 4,230 3,900 4,200 7.69%
585 Telephone-Long Distance - 193 226 260 201 200 200
586 Telephone-Cellular 216 655 1,283 1,118 2,106 1,450 1,950 34.48%
587 Radio Contract 118 493 360 59 - 800 2,200 175.00%
602 Heating Fuel -Gas 13,848 8,939 9,981 12,781 22,047 15,000 17,000 13.33%
604 Electricity 151,764 161,367 156,353 161,254 167,669 162,750 164,250 0.92%
605 Disposal Charges 9,466 10,537 12,307 15,167 12,233 12,500 13,500 8.00%
607 Seal Coating 13,271 23,735 25,777 22,371 42,756 30,000 37,000 23.33%
608 Striping 11,613 10,719 9,976 11,889 12,500 12,500 13,500 8.00%
611 Equipment Rental 683 1,000 150 170 - 1,900 5,900 210.53%
616 Construction Costs 26,945 24,249 26,908 18,014 20,000 20,000 21,000 5.00%
621 Space Allocation - - 5,580 5,617 5,617 5,617 5,730 0
623 Garage -Labor&Burden 61,650 63,176 79,560 77,910 71,533 75,600 80,600 6.61%
630 Training - 3,028 4,852 3,975 4,198 4,300 4,700 9.30%
633 Dues and Memberships - 1,053 1,002 939 1,001 950 1,050 10.53%
635 Travel or Mileage - 2,703 2,939 2,388 2,817 2,450 2,550 4.08%
636 Conferences Fees 10,833 6,084 4,989 2,394 4,416 8,100 8,100
637 Meals and Lodging - 538 888 277 725 1,050 1,200 14.29%
639 Subscription -Memberhips 1,189 125 216 176 262 650 650
113b
PUBLIC WORKS FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
644 Taxes&Licenses 202 870 398 95 70 200 100 -50.00%
651 Fleet Liability 5,210 5,282 6,088 8,914 8,844 11,200 10,100 -9.82%
652 General Liability - - 8,984 13,686 10,134 15,070 11,570 -23.22%
653 Property Insurance 1,650 2,608 5,201 12,985 13,690 6,286 9,736 54.88%
658 Insurance Deductible 12,565 788 17,228 1,449 4,292 3,525 3,625 2.84%
662 Refunds and Reimbursements - 437 - (14,286) - - -
665 Miscellaneous - 30 154 - - - -
TOTAL 638,974 616,911 666,888 664,984 740,320 693,898 748,561 7.88%
Capital Outlay
720 Buildings & Structures - 9,894 - 6,852 - - -
730 Improvements - - - - 15,000 15,000 -
750 Office Equipment&Furnishings 563 - - 1,562 - - -
790 Other Equipment 18,234 9,701 5,723 11,061 17,600 17,600 14,900 -15.34%
799 Equipment Allocation - 117,250 128,736 139,122 136,990 136,990 158,139 15.44%
TOTAL $ 18,797 $ 136,845 $ 134,459 $ 158,597 169,590 $ 169,590 173,039 2.03%
PUBLIC WORKS TOTAL 1,798,799 1,934,325 2,016,867 2,115,708 2,290,871 2,230,027 2,349,585 5.36%
699 Less charges to other departments (280,584) (315,118) (406,648) (456,425) (494,158) (494,159) (488,128) -1.22%
NET PUBLIC WORKS
EXPENDITURES $ 1,518,215 $ 1,619,207 $ 1,610,219 $ 1,659,283 1,796,713 $ 1,735,868 1,861,457 7.23%
NET TAX AND GENERAL
REVENUE SUPPORTED 1,487,844 1,548,202 1,582,936 1,631,650 1,776,218 1,704,318 1,823,742 7.01%
113c
1 1 I I I I I I I ( I 1 I I1 i I 1
I I I I I I I I I I I 1 I
PUBLIC WORKS FUND 101
PROGRAM: Buildings
PROGRAM SUMMARY
The Buildings program of the Public Works Department provides proper public facility maintenance services to ensure that a neat and orderly environment may
be provided for the transaction of public business. The physical maintenance of public facilities includes proper and preventative maintenance scheduling and
daily custodial services to maximize the expected life of public investments. City buildings are maintained using a combination of in-house maintenance
personnel for the maintenance of all mechanical equipment along with in-house and contracted daily custodial services.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012
I. Construction of new Public Works storage building.
2. Retro of existing cold storage for salt storage.
FY 2001 FY 2002yi —'
Original Approved Percent
Budget Budget Change '4" 3'1
EXPENDITURES: • 1
Salaries/Wages/Benefits $10,464 $11,484 9.75%
'Lp Yyq
•
Materials, Supplies& Services 40,514 43,614 7.65% • " '' '; , „Pik` : . 1 r . _yYCapital Outlay 2,507 1,007 -59.83% ,. 7 t
Reimbursed Expenditures (51,997) (51,997) -% ! t ni
p i 1 I c , 1
NET TAX AND GENERAL r' .
0,
�5
REVENUE SUPPORTED $1,488 $4,108 176.08% ` ,- 1 t
PERSONNEL:
Number of FTE positions 0.15 0.15
114
43100 P.W.- BUILDINGS PROGRAM FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
State Grant - - 887 - - - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 7,170 $ 6,251 $ 6,164 $ 6,899 $ 7,499 $ 7,598 $ 7,960 4.76%
501 Overtime-Regular Employees 58 53 - - - 500 500
503 Part-Time Employees 2,162 292 - - 400 - 500
524 SL Converted/LTD - - - - - 60 63 5.00%
525 P.E.R.A. Contribution 265 318 329 358 388 419 468 11.69%
526 F.I.C.A. Contribution 710 491 483 498 597 624 651 4.33%
527 Cafeteria Benefit Plan 798 670 761 703 793 925 1,018 10.05%
531 Workers'Compensation Insurance 137 213 76 124 2.50 250 225 -10.00%
532 Unemployment Compensation 1,054 - - - - - -
535 Paid Leave Accrual - - - 84 88 88 99 12.50%
TOTAL 12,354 8,288 7,813 8,666 10,015 10,464 11,484 9.75%
Materials,Supplies and Services
540 Office Supplies - 126 149 - - 100 100
542 General Supplies 1,121 2,069 2,953 1,884 2,029 2,000 2,000
543 Equipment&Vehicle Parts 63 129 847 840 461 200 450 125.00%
544 Structural Supplies 2,345 1,164 285 522 620 1,500 1,000 -33.33%
560 Postage - 47 - - - - -
563 Maint. &Repair-Equipment/Vehicles - 334 682 718 323 1,000 500 -50.00%
565 Maint. &Repair-Structures 11,796 4,281 4,879 1,782 1,841 3,000 3,000
583 Other Contractual Services - 9,265 10,392 9,266 9,265 10,000 12,100 21.00%
584 Telephone - local 1,014 950 842 1,342 1,448 1,200 1,200
586 Telephone-Cellular - - 114 274 279 150 150
602 Heating Fuel -Gas 9,397 5,728 6,573 8,821 15,747 10,000 12,000 20.00%
604 Electricity 10,280 10,113 10,698 10,607 11,282 10,250 10,250
633 Dues and Memberships - 85 - 69 - - -
114a
1 I I I I I I I I I I I I 1 1 I 1 1 1
I I I I I I I I I I 1 I
43100 P.W. - BUILDINGS PROGRAM FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
652 General Liability - - 244 392 269 400 350 -12.50%
653 Property Insurance 860 557 793 947 313 714 514 -28.01%
TOTAL 36,876 34,848 39,451 37,464 43,877 40,514 43,614 7.65%
Capital Outlay
750 Office Equipment - - - 1,270 - - -
790 Other Equipment - 5,127 - - 1,500 1,500 - -100.00%
799 Equipment Allocation 500 840 1,046 1,007 1,007 1.007
TOTAL - 5,627 840 2,316 2,507 2,507 1,007 -59.83%
EXPENDITURE TOTAL $ 49,230 $ 48,763 $ 48,104 $ 48,446 $ 56,400 $ 53,485 $ 56,105 4.90%
699 Less charges to other departments - - (48,104) (51,228) (51,996) (51,997) (51,997)
NET EXPENDITURE TOTAL $ 49,230 $ 48,763 $ - $ (2,782) $ 4,404 $ 1,488 $ 4,108 176.08%
NET TAX AND GENERAL
REVENUE SUPPORTED 49,230 48,763 (887) (2,782) 4,404 1,488 4,108 176.08%
114b
PUBLIC WORKS ` � . y, ���` �' '�� FUND 101
4,41f4;.
kz+x,Y �,, 4� ** .���re t.'y qs � 44M4 y :Ya
PR41,
OGRAM: Equipment Services ,• ,F r
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City vehicles and equipment for as safe and efficient
operation as possible is the objective. Activity begins with normal maintenance and inspection and then work is scheduled including tires, brakes, electrical and
whatever else is needed. All work except automatic transmissions and major overhaul is done at the City garage. Change over all emergency equipment on police
units when new cars are purchased.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 20132 -4 �z -* ,. Ate,_, ,. .10 s..;-:-:< '` c ,,�*%„,,,,-,,
1. Continue aggressive maintenance on all city equipment, k r`. �� x` :` ,u, £,` .. `1 ,. , � �a� .491
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $200 $200 -%
EXPENDITURES: � p
Salaries/Wages/Benefits $158,070 $166,711 5,47% ��' ;cr-
�
r:, - P
art% 0q1—._.
Materials, Supplies & 10,200 11,250 10,29% � ;;. ' `
Services 1` ` r0
11!
Capital Outlay4,610 1,617 -64,92% , i _ ,.._ / JtJ . -�'•' 'i o
Reimbursed Expenditures (140,806) (140,806) -% a1. "'` z= '
NET TAX AND GENERAL
REVENUE SUPPORTED $31,874 $38,572 21.01%
PERSONNEL:
Number of FTE positions 2.60 2.60
115
I I I I I I I I I I I I I I I I I I I
1 I 1 I I I I I I I I I I I I I I I 1
43200 P.W.-EQUIPMENT SERVICES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services - - - 86 - 100 100
449 Miscellaneous Revenue - 133 202 378 200 100 100
REVENUE TOTAL - 133 202 464 200 200 200
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 109,401 $ 119,768 $ 120,597 $ 115,750 $ 123,097 $ 120,263 $ 125,665 4.49%
501 Overtime-Regular Employees 745 1,209 786 592 539 1,500 1,500
503 Part-Time Employees 321 - - - - - 500
524 SL/Converted-LTD 1,379 1,187 . 1,063 1,023 1,059 930 972 4.52%
525 P.E.R.A. Contribution 4,849 6,105 6,431 6,059 6,436 6,307 7,032 11.50%
526 F.I.C.A. Contribution 8,250 8,063 9,104 8,883 9,095 9,376 9,792 4.44%
527 Cafeteria Benefit Plan 10,856 10,724 11,951 13,090 12,521 13,032 14,907 14.39%
530 Other Benefits - - - 5,267 567 - -
531 Workers'Compensation Insurance 538 4,026 2,344 1,832 3,500 3,500 3,000 -14.29%
533 Deferred Compensation 1,234 1,479 1,903 1,537 1,112 1,800 1,800
535 Paid Leave Accrual - (1,754) (551) 1,314 1,362 1,362 1,543 13.29%
TOTAL 137,573 150,807 153,628 155,347 159,287 158,070 166,711 5.47%
Materials,Supplies and Services
540 Office Supplies - 140 41 569 92 100 100
541 Uniforms/Clothing 1,211 918 1,438 1,514 1,547 1,000 1,600 60.00%
542 General Supplies 1,636 1,756 3,009 2,686 2,959 3,000 3,000
543 Equipment&Vehicle Parts 151 434 1,057 171 100 400 400
545 Parts and Other Improvements 38 573 497 - 297 600 600
549 Motor Fuels&Lubricants 924 612 922 1,254 1,419 700 1,100 57.14%
555 Other Supplies - - - 351 - - -
563 Maint. &Repair-Equipment/Vehicles - 143 65 504 187 300 300
582 Expert&Professional Services 114 2,188 10 524 200 200 200
584 Telephone- local - - 128 170 224 - 200
623 Garage-Labor&Burden 304 544 300 360 180 200 200
115a
43200 P.W.-EQUIPMENT SERVICES FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
630 Training - - 617 985 531 600 600
635 Travel/Mileage - 49 179 - - - -
636 Conference Fees 1,192 395 600 40 428 900 900
637 Meals/Lodging - 18 217 - 25 - 50
639 Subscriptions&Publications 38 38 38 - 87 100 100
644 Taxes&Licenses 139 380 325 25 20 - -
651 Fleet Liability 945 85 99 419 394 715 615 -13.99%
652 General Liability - - 1,002 1,608 450 670 570 -14.93%
653 Property Insurance - - - - 597 715 715
TOTAL 6,692 8,273 10,544 11,180 9,735 10,200 11,250 10.29%
Capital Outlay
750 Office Equipment - - - 292 - - -
790 Other Equipment 2,396 - - 6,359 3,000 3,000 - -100.00%
799 Equipment Allocation - 500 840 1,046 1,610 1,610 1,617 0.43%
TOTAL 2,396 500 840 7,697 4,610 4,610 1,617 -64.92%
EXPENDITURE TOTAL 146,661 159,580 165,012 174,224 173,633 172,880 179,578 3.87%
699 Less charges to other departments (112,088) (120,208) (147,220) (143,470) (140,806) (140,806) (140,806)
NET EXPENDITURE TOTAL $ 34,573 $ 39,372 $ 17,792 $ 30,754 $ 32,827 $ 32,074 $ 38,772 20.88%
NET TAX AND GENERAL
REVENUE SUPPORTED 34,573 39,239 17,590 30,290 32,627 31,874 38,572 21.01%
115b
I I I I I I I I I I 1 I I II 1 i I 1
I 1 I I I I
4 7,, 4�7 f� £
,-0- N0PUBLIC WORKS -� --/"..,- 11
� � ii�
PROGRAM: Administration € , x t „4 i h rfsF
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support by the Public Works Director, reception and
clerical for the following Public Works Department divisions: Engineering Services; Building Services; Equipment Services; Parks and Forestry; Street and
Traffic Services;Water and Sewer Utilities; Refuse Collection; Recycling and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Hopkins Crossroad(CSAH 73)corridor improvement—design/construction.
2. Complete Shady Oak Road improvement planning and coordination with affected commercial businesses and residential areas.
3. Keep community abreast of Excelsior Boulevard design, property acquisition and construction issues and schedules.
4. Continue to analyze and respond to opportunities to improve service quality and efficiency.
5. Complete CSAH 5 corridor improvement plans.
FY 2001 FY 2002 ' ,
Original Approved Percent
Budget Budget Change /...”? t
EXPENDITURES: ` ttt
_
Salaries/Wages/Benefits $117,833 $123,858 5.11% r '. ,f
Materials, Supplies & 16,050 14,950 -6.85% 1 '." '
Services ,. ,i
Capital Outlay 5,455 5,491 0.66%
Reimbursed Expenditures (136,785) (139,338) 1.87% ,: . ,' �.r,. , ,
NET TAX AND GENERAL •
REVENUE SUPPORTED $2,553 $4,961 94.32% -* (j s
,,4 tAti,41 `:
PERSONNEL: s .
Number of FTE positions 1.35 1.35
•
116 -
43300 P.W.- ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 77,775 $ 82,829 $ 86,280 $ 84,563 $ 95,803 $ 90,854 $ 95,237 4.82%
524 SL/Converted-LTD 1,069 926 848 633 543 715 750 4.90%
525 P.E.R.A. Contribution 3,418 4,166 4,629 4,356 4,963 4,706 5,267 11.92%
526 F.I.C.A. Contribution 6,010 6,422 7,147 6,649 7,359 6,996 7,333 4.82%
527 Cafeteria Benefit Plan 7,647 12,183 8,488 9,351 10,004 8,914 9,481 6.36%
531 Workers'Compensation Insurance 288 3,863 3,670 1,272 2,908 3,000 3,000
533 Deferred Compensation 1,874 1,837 1,903 746 - 1,600 1,600
535 Paid Leave Accrual - (20) (3,719) 996 I,048 1,048 1,190 13.55%
TOTAL 98,081 112,206 109,246 108,566 122,627 117,833 123,858 5.11%
Materials,Supplies and Services
540 Office Supplies 3,589 3,474 2,448 2,086 4,444 2,500 2,500
542 General Supplies 712 1,005 1,073 1,014 1,360 1,000 1,000
543 Equipment and Vehicle Parts - - - 1,921 308 - 250
549 Motor Fuel &Lubricants - - - 65 393 - 250
560 Postage 836 460 1,723 522 1,020 750 750
563 Maint. &Repair-Equipment/Vehicles 405 162 39 940 484 200 300 50.00%
581 Advertising and Publications 117 1,033 5,387 1,457 1,000 1,000 1,000
582 Expert&Professional Services 6,159 7,989 2,350 3,207 2,072 3,000 2,000 -33.33%
583 Other Contractual Services - - 597 27 - 500 - -100.00%
584 Telephone-Local 464 75 436 498 861 800 800
585 Telephone-Long Distance - 193 226 260 201 200 200
586 Telephone-Cellular - 374 551 333 348 600 400 -33.33%
630 Training - 306 386 348 300 300 300
633 Dues and Memberships - 325 602 354 350 350 350
635 Travel or Mileage - 2,406 2,704 2,305 2,580 2,300 2,300
636 Conference Fees 3,606 982 769 560 1,058 1,000 1,000
637 Meals and Lodging - 322 497 - 300 500 500
639 Subscriptions&Publications 925 87 128 176 175 150 150
644 Taxes&Licenses 25 25 25 - - - -
651 Fleet Liability - - - 335 623 - 500
116a
( ( 1 ( 1 I 1 1 I I I I I I I I I I 1
I 1 I 1 1 ) ) I I I 1 I 1 1 I I I 1 1
43300 P.W. - ADMINISTRATION FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
652 General Liability - - 244 396 269 400 300 -25.00%
658 Insurance Deductible - _ - 5,000 - - 500 100 -80.00%
TOTAL 16,838 19,218 25,185 16,804 18,146 16,050 14,950 -6.85%
Capital Outlay •
799 Equipment Allocation - _ 2,500 3,744 6,467 5,455 5,455 5,491 0.66%
EXPENDITURE TOTAL $ 114,919 $ 133,924 $ 138,175 $ 131,837 $ 146,228 $ 139,338 $ 144,299 3.56%
699 Less charges to other departments (100,300) (132,419) (123,000) (134,764) (136,785) (136,785) (139,338) 1.87%
NET EXPENDITURE TOTAL $ 14,619 $ 1,505 $ 15,175 $ (2,927) $ 9,443 $ 2,553 $ 4,961 94.32%
116b
PUBLIC WORKS ## FUND 101
.f x SF ?4'�` -4-* r ��i? '` rf}t*r t,f f ! ;-- s--W l 9 4 4 "Y" {r)
PROGRAM: Engineering
PROGRAM SUMMARY 0 r,.'
The Engineering program of the Public Works Department provides engineering services for all activities of the City. The provision of drafting, surveying,
layout, design and other engineering services to other City activities is included, as well as maintenance and updating of base maps, as-builts, and other.
miscellaneous map updating projects. This activity also provides primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to develop utility maps in digitized format and apply to GIS program. ,
2. Continue field survey and inventory of utility system for GIS application •„, gc r F,�,. F. ,,, ;;lx„ ", F,x<, ., ; ,,,. ,. , ,,, r , 1,.
FY 2001 FY 20023 ',
r
Original Approved Percent .M
ljr .'.c* t t
Budget Budget Change . ,, A �'
- S�k'I>�E r;O��R 4 j.s L'y _.,,,„40,F-„, '""'Y•yf Y �' �'' _ w'YM' ..
REVENUES: $2,700 $3,200 18.52% • < us, �.. r -' " / ; ,
v r 1 s i, r
EXPENDITURES: '-'',-.2.1.6 "" ,.. 7,"1:17,:-i*_, -•
Salaries/Wages/Benefits $133,909 $140,373 4.83%
Materials, Supplies&Services 24,902 26,215 5.27%
Capital Outlay 4,310 4,422 2.60% ^ 4
a
Reimbursed Expenditures (60,000) (60,000)
NET TAX AND GENERAL "".: >?
REVENUE SUPPORTED $100,421 $107,810 7.36% ‘ 4� _ "
PERSONNEL: `, 93a
Number of FTE positions 1.97 1.97 ;,,---..,=%•-',,,I, tc.'
-- 117
I I I I I I I I I i
I I I I I I I I I I I I I I I
43350 P.W.- ENGINEERING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
329 License and Permits - 4,675 3,121 2,000 500 2,000 2,500 25.00%
330 Federal Grant - 33,286 - - - - -
400 Charges for Services - 757 1,024 424 570 700 700
REVENUE TOTAL - 38,718 4,145 2.424 1,070 2,700 3,200 18.52%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 95,612 $ 95,813 $ 93,908 $ 103,163 $ 105,364 $ 104,686 $ 109,224 4.33%
501 Overtime-Regular Employees 2,243 471 1,781 2,865 757 2,000 2,000
503 Part-time Employees - - - - 295 - -
524 SL/Converted-LTD 1,553 1,320 1,184 1,140 1,099 824 860 4.37%
525 P.E.R.A. Contribution 4,229 4,846 5,135 5,496 5,204 5,526 6,151 11.31%
526 F.I.C.A. Contribution 7,282 7,180 7,622 • 7,718 7,987 8,215 8,564 4.25%
527 Cafeteria Benefit Plan 6,081 6,151 4,763 7,713 6,941 8,850 9,609 8.58%
531 Workers'Compensation Insurance 131 788 486 414 784 800 800
533 Deferred Compensation 3,354 3,316 3,616 1,788 1,303 1,800 1,800
535 Paid Leave Accrual - 1,344 3,824 1,160 1,208 1,208 1,365 13.00%
TOTAL 120,485 121,229 122,319 131,457 130,942 133,909 140,373 4.83%
Materials,Supplies and Services
540 Office Supplies 875 1,135 1,048 1,773 1,304 1,100 1,100
541
541 Uniforms/Clothing 328 346 399 368 488 350 350
542 General Supplies 383 705 615 832 151 800 800
543 Equipment&Vehicle Parts 511 687 761 904 627 500 500
549 Motor Fuels&Lubricants 634 538 513 893 837 500 700 40.00%
560 Postage 222 266 228 364 328 300 300
563 Maint. &Repair-Equipment/Vehicles 3,998 2,951 1,859 2,239 4,421 3,000 3,000
568 Printing - 127 22 68 81 - -
581 Advertising and Publication 182 299 10 232 1,044 300 300
582 Expert&Professional Services 3,845 32,727 5,504 2,102 3,863 6,400 6,400
583 Other Contractual Services - - 132 40 - - -
117a
43350 P.W. -ENGINEERING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998. 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
584 Telephone-Local - 75 302 312 449 500 500
586 Telephone-Cellular - 21 - 118 629 - 500
587 Radio Contract - - - - - 200 200
621 Space Allocation - - 5,580 5,617 5,617 5,617 5,730 2.01%
623 Garage-Labor&Burden 512 864 2,380 1,820 1,707 900 1,400 55.56%
630 Training - 373 447 277 1,281 800 800
633 Dues and Memberships - 75 65 - 100 100 100
635 Travel or Mileage - 92 49 56 144 100 100
636 Conference Fees 2,442 175 654 510 700 2,000 2,000
637 Meals and Lodging - 23 118 89 100 250 250
639 Subscriptions and Publications - - 50 - - 100 100
644 Taxes &Licenses 9 9 18 9 - - -
651 Fleet Liability 150 183 153 519 500 285 535 87.72%
652 General Liability - - 244 396 538 800 550 -31.25%
TOTAL 14,091 41,671 21,151 19,538 24,907 24,902 26,215 5.27%
Capital Outlay
750 Office Equipment&Furnishings 563 - - - - - -
790 Other Equipment - - 3,499 - - - -
799 Equipment Allocation - 5,750 6,084 5,589 4,310 4,310 4,422 2.60%
TOTAL 563 5,750 9,583 5,589 4,310 4,310 4,422 2.60%
EXPENDITURE TOTAL $ 135,139 $ 168,650 $ 153,053 $ 156,584 $ 160,159 $ 163,121 $ 171,010 4.84%
699 Less charges to other departments (66,674) (62,491) (23,344) (33,963) (60,000) (60,000) (60,000)
NET EXPENDITURE TOTAL $ 68,465 $ 106,159 $ 129,709 $ 122,621 $ 100,159 $ 103,121 $ 111,010 7.65%
NET TAX AND GENERAL
REVENUE SUPPORTED 68,465 67,441 125,564 120,197 99,089 100,421 107,810 7.36%
117b
I I I I I I I I I I I I I I 1 1 1 1
I I I I I I I I
PUBLIC WORKSiciAi �� s 4 $. f ' x ,. FUND 101
PROGRAM: Streets and Alleys ,,.
PROGRAM SUMMARY
The Streets and Alleys program of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots (including
parking ramp)within the City for convenient day-to-day use, and to prevent deterioration. Maintenance includes activities such as patching, seal coating and curb
repair. Major maintenance is scheduled on a 6 year, maintenance district rotation basis. Routine patching is accomplished throughout the City during the summer
season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Street maintenance utilizing pavement management support information which includes prep seal coat areas and contractual crack sealing.
2. Alley and parking system maintenance as required.
3. Continued maintenance of storm water drainage systems.
4. Civic event assistance as required.
5. Continue contractual crack sealing and required preparations/follow-up maintenance in designated work zones.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $15,500 $17,615 13.65% ;.e
- '� Pavement Condition Map
EXPENDITURES: " Latest PCI as of 9-19-2000
Salaries/Wages/Benefits $196,221 $215,561il 9.86% NPoor(o-35)
��; , Fair(36-55)
- , N Avg.(56-90)
- iil ..�-- --" "-� -^, Good 91 -100
Materials, Supplies& Services 121,257 128,957 6.35% ---- At N ( )
iriCii As/State and Count Roads
U ,, 111 1iii11��ii���1 � a ps j ` y
Capital Outlay55,244 63,270 14.53% , ;
li 11i11UfliUbw -1-1.� ' ..+
Reimbursed Expenditures (94,395) (85,811) -9.09% 'lI '11 f � - ' __.1 11i[''
ii n... 7 I
.1.i N
NET TAX AND GENERAL Mimi`;
REVENUE SUPPORTED $262,827 $304,362 15.80% 11 << E
PERSONNEL: 1
Number of FTE positions 3.60 3.60 --
I
118
43400 P.W. -STREETS &ALLEYS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
329 License and Permit - 1,070 790 635 500 500 575 15.00%
344 State Aid 14,010 14,886 13,860 14,000 14,000 14,000 15,000 7.14%
400 Current Services 980 3,862 3,350 567 2,500 1,000 2,040 104.00%
Miscellaneous Revenue - - - 2,030 - - -
REVENUE TOTAL 14,990 19,818 18,000 17,232 17,000 15,500 17,615 13.65%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 173,186 $ 177,522 $ 169,078 $ 161,826 $ 155,855 $ 147,218 $ 159,914 8.62%
501 Overtime-Regular Employees 1,108 916 536 645 817 700 700
503 Part-Time Employees 2,707 1,327 972 1,958 5,967 1,500 2,700 80.00%
524 SL/Converted-LTD 2,622 2,944 2,824 2,883 3,125 1,143 1,243 8.75%
525 P.E.R.A. Contribution 6,366 8,173 9,101 8,538 8,204 7,662 8,882 1.5.92%
526 F.I.C.A. Contribution 14,421 14,789 15,046 13,846 13,567 11,505 12,575 9.30%
527 Cafeteria Benefit Plan 12,750 10,678 11,171 11,889 11,024 11,819 11,574 -2.07%
530 Other Benefits - - - 2,925 2,551 - -
531 Workers'Compensation Insurance 1,376 7,704 4,369 5,517 6,500 6,500 6,500
532 Unemployment Compensation 3,478 627 3,240 5,946 - - -
533 Deferred Compensation 12,255 12,750 14,234 11,897 9,245 6,500 9,500 46.15%
535 Paid Leave Accrual - (11,329) (5,042) 1,239 1,674 1,674 1,973 17.86%
TOTAL 230,269 . 226,101 225,529 229,109 218,529 196,221 215,561 9.86%
Materials,Supplies and Services
541 Uniforms/Clothing 2,172 1,643 2,598 2,618 1,820 2,200 2,200
542 General Supplies 2,132 984 2,069 1,021 2,064 2,900 2,900
543 Equipment&Vehicle Parts 28,808 14,543 16,361 21,591 23,603 18,000 20,000 11.11%
547 Street Materials and Supplies 6,940 7,918 7,206 4,496 6,479 8,000 9,000 12.50%
549 Motor Fuels&Lubricants 13,093 9,449 13,348 18,165 20,040 14,000 15,000 7.14%
556 Sand/Gravel 1,079 1,082 957 815 1,439 2,000 2,000
563 Maint. &Repair-Equipment/Vehicles 7,276 5,892 5,439 3,627 36,256 7,500 9,500 26.67%
567 Maint. &Repair-Other Improvements 9,995 4,976 8,424 1,490 6,813 9,000 9,000
118a
I I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I
43400 P.W.-STREETS & ALLEYS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
581 Advertising and Publications 64 - 81 - 1,231 100 100
583 Other Contractual Services - 160 12,299 7,156 500 1,000 1,000
584 Telephone -Local - - 128 151 224 200 200
586 Telephone-Cellular 216 260 402 243 354 400 400
587 Radio Contract 118 379 360 59 - 500 1,500 200.00%
605 Disposal Charges - 238 606 854 263 1,000 1,500 50.00%
623 Garage-Labor&Burden 41,312 33,272 38,820 37,550 34,830 42,500 42,500
630 Training - 2,204 1,768 1,513 1,500 2,000 2,000
633 Dues and Memberships - 215 125 100 200 200 200
635 Travel or Mileage - - - - - - 100
636 Conferences Fees 1,655 1,067 243 130 500 1,000 1,000
637 Meals and Lodging - 53 40 14 50 - 100
639 Subscriptions and Publications 50 - - - - 100 100
644 Taxes&Licenses 9 254 10 11 - - -
651 Fleet Liability 2,395 3,139 2,500 2,004 2,298 2,650 2,650
652 General Liability - - 2,304 3,754 2,689 4,000 2,500 -37.50%
653 Property Insurance 430 1,715 1,636 2,134 2,671 1,007 2,007 99.30%
658 Insurance Deductible 798 - 5,022 - 4,292 1,000 1,500 50.00%
TOTAL 118,542 89,443 122,746 109,496 150,115 121,257 128,957 6.35%
Capital Outlay
790 Other Equipment - 2,756 391 1,884 - - -
799 Equipment Allocation - 54,000 55,836 54,784 55,244 55,244 63,270 14.53%
TOTAL - 56,756 56,227 56,668 55,244 55,244 63,270 14.53%
EXPENDITURE TOTAL $ 348,811 $ 372,300 $ 404,502 $ 395,273 $ 423,887 $ 372,722 $ 407,788 9.41%
699 Less charges to other departments (1,522) - (64,980) (93,000) (94,395) (94,395) (85,811) -9.09%
NET EXPENDITURE TOTAL $ 347,289 $ 372,300 $ 339,522 $ 302,273 $ 329,492 $ 278,327 $ 321,977 15.68%
NET TAX AND GENERAL
REVENUE SUPPORTED 332,299 352,482 321,522 285,041 312,492 262,827 304,362 15.80%
118b
PUBLIC WORKS FUND 101
PROGRAM: Street Cleaning
PROGRAM SUMMARY
The Street Cleaning program of the Public Works Department provides sweeping services of City streets, alleys and parking lots on a systematic basis each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED i 2002
1. Early spring sweeping utilizing extended shift operations.
2. Sweeping/reclamation of seal coat rock from seal coat areas.
3. Downtown Area: One complete sweep of Mainstreet,avenues and parking lots at minimum every three weeks. Residential/Other Areas: total of three
sweepings-one sweeping in the spring, summer and fall seasons. Note: Alternate sweeping is required in high maintenance areas or weather related
operations.
4. Continue research/develop(if possible)reclamation of metro seal rock for reuse in salt/sand operations.
Q it
FY 2001 FY 2002f7� ,� •
.�.
Original Approved Percent ��t _ s
Budget Budget Change i 3 =',. �' ' [ 4 € �� ,,*41,:teAvy
EXPENDITURES: y ?�
Salaries/Wages/Benefits $20,781 $20,833 0.25% . �41 f• °; �=f ,,„` t `�,', ��
Materials, Supplies& Services 14,150 15,200 7.42%
Capital Outlay 9,157 10,494 14.60%
Mme:
Reimbursed Expenditures (10,176) (10,176)
NET TAX AND GENERAL
REVENUE SUPPORTED $33,912 $36,351 7.19%
PERSONNEL:
Number of FTE positions 0.20 0.20
119
1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 t
I I I I 1 I I I I I I I I I I I I I I
43450 Y.W. - STREET CLEANING FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 25,372 $ 28,611 $ 26,880 $ 27,427 $ 25,765 $ 15,164 $ 15,343 1.18%
501 Overtime-Regular Employees 1,760 55 56 - - 500 250 -50.00%
503 Part-time Employees - 98 - - 46 - -
524 SL/Converted-LTD - - - - - 121 121
525 P.E.R.A. Contribution 1,216 1,485 1,395 1,421 1,335 825 862 4.48%
526 F.I.C.A. Contribution 2,048 2,169 2,045 2,088 1,960 1,225 1,201 -1.96%
527 Cafeteria Benefit Plan 1,991 2,035 2,329 2,362 2,524 1,968 2,064 4.88%
531 Workers'Compensation Insurance 259 1,160 557 357 800 800 800
533 Paid Leave Accrual - - - 88 178 178 192 7.87%
TOTAL 32,646 35,613 33,262 33,743 32,608 20,781 20,833 0.25%
Materials,Supplies and Services
543 Equipment&Vehicle parts 7,710 6,714 11,496 5,260 8,000 6,700 7,500 11.94%
549 Motor Fuel &Lubricants 1,007 1,025 775 783 783 650 750 15.38%
563 Maint&Repair-Equipment/Vehicles 482 205 - 1,271 1,260 - 500
605 Disposal Costs - - 409 - - 500 500
611 Equipment Rental1,000 - - - -
-
-
623 Garage Labor&Burden 160 1,632 7,140 5,480 2,430 4,000 4,000
651 Fleet Liability - - 611 499 478 700 550 -21.43%
652 General Liability - - 1,002 812 1,076 1,600 1,250 -21.88%
653 Property Insurance - - 286 358 171 - 150
TOTAL 9,359 10,576 21,719 14,463 14,198 14,150 15,200 7.42%
Capital Outlay
799 Equipment Allocation - 15,000 16,068 15,769 9,157 9,157 10,494 14.60%
699 Less charges to other departments - - - - (10,176) (10,176) (10,176)
EXPENDITURE TOTAL $ 42,005 $ 61,189 $ 71,049 $ 63,975 $ 45,787 $ 33,912 $ 36,351 7.19%
119a
xf ,.:e ;•x.. : Ar., -:' is .r. .?4w.a. ti•. r. o :I';. ., .. 'a i' .. o ._:;.' W.e3.i.'. ` A'4H4A1Mx.x.».x:, ..
AIM
PUBLIC WORKS FUND 101
PROGRAM: Snow& Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides snow and ice control services of 55 miles of streets, 30 miles of alleys and 10
parking lots (including parking ramp) and economic development properties within the city for convenient day-to-day use, and to provide safe travel and parking
conditions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Complete plowing/sanding operations of all city streets, alleys, parking lots and parking ramp with 12 hours.
2. Complete snow removal operations in downtown areas/ramp/parking lots in expedient manner to meet parking traffic flow demands.
3. Secure permanent snow dump sites to meet our needs.
4. Continue efforts of snow policy information to high density problem areas,include changes, working with apartment managers,and enforcement of
notification.
5. Study/review/implement downtownservice district sidewalk snow removal (if feasible).
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ - $1,000 % n o e r n C y Facts
EXPENDITURES: • 13 pieces of snowplow equipment used
Salaries/Wages/Benefits $100,454 $99,629 -0.82%
— Dump trucks, grader, loaders, pickups
Materials, Supplies & 25,425 33,175 30.48%
Services • Completion in 8 — 12 hours typically
Capital Outlay - 16,494 % • Five plow routes
Reimbursed Expenditures - -
Snow line 939-1399
NET TAX AND GENERAL
REVENUE SUPPORTED $125,879 $148,298 17.81%
PERSONNEL:
Number of FTE positions 0.20 0.20
120
( 1 1 I I I I I I I I I I
I I I I I I I I I I I I I 1 I
43500 P.W. - SNOW & ICE REMOVAL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
State Grant 13,827 - - - - - -
400 Current Services - - - 4,145 1,000 - 1,000
REVENUE TOTAL 13,827 - - 4,145 1,000 - 1,000
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,825 $ 27,725 $ 46,986 $ 41,177 $ 71,523 $ 68,241 $ 64,449 -5.56%
501 Overtime-Regular Employees 6,795 6,959 7,981 7,732 12,201 8,000 11,500 43.75%
503 Part-Time Employees 812 - - 181 127 1,200 800 -33.33%
524 SI Converted/LTD - - - - - 510 508 -0.39%
525 P.E.R.A. Contribution 2,736 1,675 2,967 2,534 4,287 4,808 4,724 -1.75%
526 F.I.C.A. Contribution 4,640 2,432 4,317 3,665 6,231 5,819 5,759 -1.03%
527 Cafeteria Benefit Plan 4,574 2,713 5,141 3,717 6,432 8,629 9,083 5.26%
531 Workers'Compensation Insurance 1,256 987 1,697 440 2,500 2,500 2,000 -20.00%
535 Paid Leave Accrual - - - 866 747 747 806 7.90%
TOTAL 75,638 42,491 69,089 60,312 104,047 100,454 99,629 -0.82%
Materials,Supplies and Services
542 General Supplies - - 1,595 314 348 2,500 2,500
555 Chemicals 10,729 6,413 5,836 8,793 8,000 9,500 10,500 10.53%
556 Sand/Gravel 6,750 340 7,234 7,169 7,000 7,000 8,000 14.29%
581 Advertising and Publications - 3,533 - 170 100 200 200
583 Other Contractual Services 6,578 960 883 - 5,245 2,000 4,000 100.00%
611 Equipment Rental - - - - - 1,000 5,000 400.00%
651 Fleet Liability - - 404 429 492 600 600
652 General Liability - - 1,002 1,608 1,076 1,600 1,350 -15.63%
658 Insurance Deductible 6,232 - - - - 1,025 1,025
662 Refunds and Reimbursements - 437 - - - - -
TOTAL . 30,289 11,683 16,954 18,483 22,261 25,425 33,175 30.48%
120a
43500 P.W.- SNOW & ICE REMOVAL FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
790 Other Equipment - - - - - - 6,000
799 Equipment Allocation - 3,500 4,740 4,647 - - 10,494
TOTAL - 3,500 4,740 4,647 - - 16,494
EXPENDITURE TOTAL $ 105,927 $ 57,674 $ 90,783 $ 83,442 $ 126,308 $ 125,879 $ 149,298 18.60%
NET TAX AND GENERAL
REVENUE SUPPORTED 92,100 57,674 90,783 79,297 125,308 125,879 148,298 17.81%
120b
I I I I I I I 1 1 I I I I 1 1
) I 1 1 1 1 1 1 1 I 1 1 1 1 1
PUBLIC WORKS 1 � , .X << < ,, � - F FUND 101
: 0, 0t 444 ,
Ct f PROGRAM: Seal oaZone l " ,, _,
PROGRAM SUIV MARY � 1� lbw;' .,. .�. ,_F < - . ...*:?- «„�,f ,
The Seal Coat Zone program of the Public Works Department provides yearly maintenance as recommended by Pavement Management indicators of streets and
parking lots. This maintenance provides for longevity of streets and parking lots. City streets, alleys and parking lots are milled, patched,and overlaid to remove
void areas prior to seal coating. The seal coating process involves the application of oil and seal coat rock.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Maintenance and preparation work as per Pavement Management requirements in seal coat areas.
2. Contractual crack sealing of seal coat areas/streets as per Pavement Management requirements.
I
FY 2001 FY 2002
Original Approved Percent &khkt l(g-
. Pj h
,
Budget Budget Change $ -4.41VkY ,, xM 4 x
EXPENDITURES:
• " s , � '
Salaries/Wages/Benefits $68,230 $61,459 -9.92/ t aa,1 w � F'-, a ,a � ,ika., 4'..'4,4V-!-,:',4-:'7':',-.a
7 ;_
Materials, Supplies& Services 64,900 74,800 15.25% - ` ; ,
Capital Outlay 9,157 16,994 85.58% i ;•
Reimbursed Expenditures - - \
li 1 '.=.'::.'...,y•-1.':.1, � E ` ,
...,:.: - 4 .i .—.w , ` _
NET TAX AND GENERAL !tta x 4 '
REVENUE SUPPORTED $142,287 $153,253 7.71% • s ti y.
8
it")
PERSONNEL: °'
Number of FTE positions 1.26 1.26 .n:
•a�"^ A Y4 r' 41' ,
121
43600 P.W.- SEAL COAT ZONE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 4,032 $ 16,691 $ 21,006 $ 22,128 $ 21,788 $ 51,998 $ 45,456 -12.58%
501 Overtime-Regular Employees 39 - - - 45 300 300
503 Part-Time Employees - 494 2,504 1,737 4,213 800 2,000 150.00%
524 SL Converted/LTD - - - - - - 409 358 -12.47%
525 P.E.R.A. Contribution 182 865 1,088 1,146 1,131 2,709 2,530 -6.61%
526 F.I.C.A. Contribution 307 1,294 1,795 1,804 1,981 4,089 3,677 -10.08%
527 Cafeteria Benefit Plan 395 1,524 1,493 1,913 819 6,325 5,620 -11.15%
531 Workers'Compensation Insurance 140 547 897 866 1,000 1,000 950 -5.00%
535 Paid Leave Accrual - - - 670 600 600 568 -5.33%
TOTAL 5,095 21,415 28,783 30,264 31,577 68,230 61,459 -9.92%
Materials,Supplies and Services
542 General Supplies 1,230 1,574 1,375 756 1,013 1,500 1,500
547 Street Materials and Supplies 11,098 7,534 7,011 11,587 5,933 10,000 10,000
556 Sand/Gravel 23,243 6,007 8,405 11,051 10,000 10,000 13,000 30.00%
567 Maint&Repair-Other Improvements 5,940 11,500 12,061 12,000 11,425 12,000 12,000
607 Seal Coating 13,271 23,735 25,777 22,371 42,756 30,000 37,000 23.33%
611 Equipment Rental - - - - - - -
651 Fleet Liability - - - 495 575 700 700
652 General Liability - - 424 680 471 700 600 -14.29% -
665 Miscellaneous Other Charges - 30 154 - - - -
TOTAL 54,782 50,380 55,207 58,940 72,173 64,900 74,800 15.25%
Capital Outlay
790 Other Equipment - - - - - - 6,500
799 Equipment Allocation - 3,500 4,620 4,536 9,157 9,157 10,494 14.60%
TOTAL - 3,500 4,620 4,536 9,157 9,157 16,994 85.58%
EXPENDITURE TOTAL $ 59,877 $ 75,295 $ 88,610 $ 93,740 $ 112,907 $ 142,287 $ 153,253 7.71%
121a
1 I I 1 1 1 I I I I I I I I
PUBLIC WORKS FUND 101
PROGRAM: Sidewalk Repair
PROGRAM SUMMARY
The Sidewalk Repair program of the Public Works Department provides yearly maintenance of approximately 7 miles of sidewalks and 3 mile of trails. This
maintenance provides for pedestrian safety. City sidewalks and trails are inspected and documented for replacement or repair. Repairs consist of concrete panel
replacement, caulking and/or bituminous patching.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Inspect and repair all defective sidewalks,paver brick areas and trails in District 2.
FY 2001 FY 2002 �r = 7.44 if r,
Original Approved Percent 4 y ,: TM U •YFY &'_ ,
Budget Budget Change Y "tr 4;- : ',4-;;`'4;2_4 _
�, ,, , .ate . x m,
EXPENDITURES: „" � � ' �_° -�' � t
Salaries/Wages/Benefits $5,176 $5,349 3.34% „. r {; ' ,� " �
Materials, Supplies& Services 24,200 25,100 3.72% t j�,Y p� " ,, �Jr'` ' .m4
C4
t< r w L' *I.... -^fit "$Fs.
Capital Outlay - - , 3 t , „�' i, t
-
�... .:
Reimbursed Expenditures - - - "
NET TAX AND GENERAL
REVENUE SUPPORTED $29,376 $30,449 3.65%
PERSONNEL:
Number of FTE positions 0.08 0.08
122
43650 P.W. -SIDEWALK REPAIR FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 770 $ 1,828 $ 4,021 $ 3,744 $ 3,751 $ 4,053 $ 4,205 3.75%
501 Overtime-Regular Employees - 27 - - - - - -
524 SL Converted/LTD - - - - - 32 33 3.13%
525 P.E.R.A.Contribution 34 96 208 194 194 210 233 10.95%
526 F.I.C.A. Contribution 48 129 289 250 257 312 324 3.85%
527 Cafeteria Benefit Plan - 107 324 328 355 422 461 9.24%
531 Workers'Compensation Insurance 7 17 25 15 30 100 40 -60.00%
535 Paid Leave Accrual - - - 45 47 47 53 12.77%
TOTAL 859 2,204 4,867 4,576 4,635 5,176 5,349 3.34%
Materials,Supplies and Services
542 General Supplies - 15 - 76 100 200 200
547 Street Materials and Supplies - - - - - 400 400
560 Postage 14 12 15 26 50 100 100
581 Advertising and Publication 236 259 251 272 200 400 400
582 Expert&Professional Services 4,011 24 - - - - _
583 Other Contractual Services - - - 11,550 2,000 2,000 2,000
616 Construction Costs 26,945 24,249 26,908 18,014 20,000 20,000 21,000 5.00%
651 Fleet Liability - - - 231 328 400 400
652 General Liability - - 424 680 471 700 600 -14.29%
658 Insurance Deductible 5,000 - - - - - _
TOTAL 36,206 24,559 27,598 30,849 23,149 24,200 25,100 3.72%
EXPENDITURE TOTAL $ 37,065 $ 26,763 $ 32,465 $ 35,425 $ 27,784 $ 29,376 $ 30,449 3.65%
122a
1 I I I I I I 1 I I 1 I I I I I I
I 1 I 1 I I 1 1
'','-r FUND 101
PUBLIC WORKS
PROGRAM: Traffic Signs & Signals
PROGRAM SUMMARY
The Traffic Signs& Signals program of the Public Works Depaitment maintains traffic signals, signs and street markings.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Extend change over program electric outlet to vandal proof Bollard system as budgets permit.
2. Maintain, change outs,upgrading signal/signs/Opticon system as per requirements.
3. Continue mall maintenance, sign inventory, overall traffic controls, safety issues construction related maintenance and Gopher State One Calls..
FY 2001 FY 2002
Original Approved Percent �-
Budget Budget Change `'
REVENUES: $100 $150 50.00% •
EXPENDITURES: , .' _�.�.. . • ;+• ,
Salaries/Wages/Benefits $34,766 $41,228 18.59% - -, t
Materials, Supplies& Services 70,770 76,870 8.62%
R '
Capital Outlay 4,579 5,247 14.59%
N.$ --Regamp.— ..
Reimbursed Expenditures - A.k.AirFr
14
NET TAX AND GENERAL 4'A r,i.:
REVENUE SUPPORTED $110,015 $123,195 11.98% , , ,
PERSONNEL: ' ;._. : .,..a
Number of FTE positions 0.54 0.54 ,
123
43700 Y.W.-TRAFFIC SIGNS &SIGNALS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Service - 53 50 385 400 100 150 50.00%
Donations - 1,265 - - - - -
REVENUE TOTAL - 1,318 50 385 . 400 100 150 50.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 47,582 $ 46,799 $ 42,867 $ 44,969 $ 46,812 $ 21,469 $ 26,699 24.36%
501 Overtime-Regular Employees 3,914 2,769 1,719 1,548 2,533 4,000 4,000
503 Part-Time Employees 1,173 103 - 198 616 1,400 800 -42.86%
524 SL/Converted-LTD 409 63 - - - 169 210 24.26%
525 P.E.R.A. Contribution 2,281 2,496 2,404 2,412 2,556 1,319 1,698 28.73%
526 F.I.C.A. Contribution 4,089 3,745 3,589 3,628 3,820 2,069 2,425 17.21%
527 Cafeteria Benefit Plan 4,113 4,484 4,181 4,406 5,044 1,692 2,562 51.42%
531 Workers'Compensation Insurance 278 1,890 1,307 991 1,537 1,500 1,500
533 Deferred Compensation 1,866 1,908 1,903 1,486 1,001 900 1,000 11.11%
535 Paid Leave Accrual - 81 50 285 248 248 334 34.68%
TOTAL 65,705 64,338 58,020 59,923 64,166 34,766 41,228 18.59%
Materials,Supplies and Services
541 Uniforms/Clothing 182 290 3 367 165 300 300
542 General Supplies 2,455 679 914 1,663 1,039 2,400 2,400
543 Equipment&Vehicle Parts 450 872 958 586 1,328 1,200 1,200
544 Structural Supplies 12,922 7,633 3,466 743 596 6,000 6,000
545 Parts and Other Improvements 3,235 6,057 3,342 2,793 500 5,000 5,000
547 Street Materials and Supplies 1,621 (1,808) 2,593 2,941. 3,269 3,500 3,500
549 Motor Fuels &Lubricants 1,158 1,146 993 1,602 1,824 1,200 1,500 25.00%
555 Other Supplies - 100 - - - - -
563 Maint&Repair-Equipment/Vehicles 289 312 7 710 859 - 1,500
567 Maint&Repair-Other Improvements - - - 931 - - -
583 Other Contractual Services 183 1,000 2,051 945 975 1,000 1,500 50.00%
587 Radio Contract - 114 - - - 100 500 400.00%
123a
t I I I I I I I I I I I I I I I I I 1
I I I I 1 1 i I 1 I 3 3 I I I 1 I 1 1
43700 P.W. -TRAFFIC SIGNS & SIGNALS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
604 Electricity 32,212 36,156 33,948 34,100 35,162 32,500 35,000 7.69%
608 Striping 11,613 10,719 9,976 11,889 12,500 12,500 13,500 8.00%
611 Equipment Rental - - - - - 100 100
623 Garage-Labor&Burden 992 1,440 3,600 1,360 2,130 2,000 2,000
630 Training - - 59 58 - 100 100
633 Dues and Memberships - 157 125 200 130 150 150
636 Conference Fees 409 920 65 228 500 1,000 1,000
637 Meals and Lodging - 18 - 174 200 250 250
651 Fleet Liability 300 320 374 691 541 770 770
652 General Liability - - 424 680 471 700 600 -14.29%
TOTAL 68,021 66,125 62,898 62,661 62,189 70,770 76,870 8.62%
Capital Outlay
790 Other Equipment 7,304 - - - - - -
799 Equipment Allocation - 3,500 4,704 4,617 4,579 4,579 5,247 14.59%
TOTAL 7,304 3,500 4,704 4,617 4,579 4,579 5,247 14.59%
EXPENDITURE TOTAL $ 141,030 $ 133,963 $ 125,622 $ 127,201 $ 130,933 $ 110,115 $ 123,345 12.01%
NET TAX AND GENERAL
REVENUE SUPPORTED 141,030 132,645 125,572 126,816 130,533 110,015 123,195 11.98%
123b
PUBLIC WORKS FUND 101
PROGRAM: Street Lighting
PROGRAM SUMMARY _ ......
The Street Lighting program of the Public Works Department maintains existing City-owned streetlights. Streetlight complaints or repair requests are taken and
referred to the proper agency for action. New streetlights may be requested for existing streets. Such requests are evaluated by Engineering andinstalled and
maintained, when warranted.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Routine streetlight pole painting schedule as per sequence areas.
2. Continue with plans/follow through installation process of 11'''Ave S street lighting improvement.
3. Construction areas maintain/upgrade as required.
FY 2001 FY 2002 `_` 1 R } ,i'.:....,'..;-:...41•.,-1-4,f...5,. "
g .:a"1 av4,
Original Approved Percent ; r to '' ,
Budget Budget Change "':4;7-��-Ito.: i' '/4'
REVENUES: $300 $300 -% • '.
EXPENDITURES:
Salaries/Wages/Benefits $22,461 $25,715 14.49%
i
ks. —
Materials, Supplies & Services 119,460 119,860 0.33% i ; - --'
Capital Outlay 4,100 - -100.00% +
Reimbursed Expenditures - - __.___ _ -- -
NET TAX AND GENERAL
REVENUE SUPPORTED $145,721 $145,275 -0.31% ' .
PERSONNEL:
Number of FTE positions 0.40 0.40
c•
124
I I I I I 1 I I I I I I I I I I I I I
I 1 I I I I i I I I I I I I I 1 I I I
43800 P.W. - STREET LIGHTING FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
449 Miscellaneous - 4,303 498 - 200 300 300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 6,069 $ 6,810 $ 8,145 $ 6,900 $ 5,719 $ 15,820 $ 18,652 17.90%
501 Overtime-Regular Employees 139 55 51 - 80 500 500
503 Part-Time Employees - - - - - 1,400 800 -42.86%
524 SL Converted/LTD - - - - - 125 147 17.60%
525 P.E.R.A. Contribution 276 354 427 357 300 845 1,059 25.33%
526 F.I.C.A. Contribution 458 509 609 522 435 1,364 1,536 12.61%
527 Cafeteria Benefit Plan 552 702 621 724 543 1,924 2,538 31.91%
531 Workers'Compensation Insurance 22 268 134 98 200 300 250 -16.67%
535 Paid Leave Accrual - - - 269 183 183 233 27.32%
TOTAL 7,516 8,698 9,987 8,870 7,459 22,461 25,715 14.49%
Materials,Supplies and Benefits
547 Street Materials and Supplies 4,035 2,940 3,817 3,548 3,500 4,000 4,000
567 Maint&Repair-Other Improvements 12,315 9,763 7,884 9,500 9,500 9,500 10,000 5.26%
583 Other Contractual Services 6,720 165
604 Electricity 92,966 99,193 102,405 102,789 106,725 105,000 105,000
651 Fleet Liability , - - - 334 205 260 260
652 General Liability - - 424 680 471 700 600 -14.29%
TOTAL 109,316 111,896 114,530 123,571 120,566 119,460 119,860 0.33%
Capital Outlay
790 Other Equipment - - - 1,058 4,100 4,100 - -100.00%
EXPENDITURE TOTAL $ 116,832 $ 120,594 $ 124,517 $ 133,499 $ 132,125 $ 146,021 $ 145,575 -0.31%
NET TAX AND GENERAL
REVENUE SUPPORTED 116,832 116,291 124,019 133,499 131,925 145,721 145,275 -0.31%
124a
PUBLIC WORKS FUND 101
PROGRAM: Mall Maintenance
PROGRAM SUMMARY
The Mall Maintenance program of the Public Works Department provides maintenance of Mainstreet appurtenances from Washington Avenue to Shady Oak
Road, 8 downtown parking lots within the business district, avenue appurtenances within the business district bounded by 1s St N to 1st St S from 5th Ave to 13`I
Ave, including alley areas within the business district area. No street/avenue roadway maintenance, utility maintenance or major electrical maintenance
procedures are incurred from this account with the exception of street striping. Also, the municipal parking ramp is not included within this maintenance district.
Maintenance procedures are related to traffic controls, signage,electrical and lighting, striping, forestry, asphalt concrete, snow&ice removal, refuse, plaza/clock
tower on a scheduled or systematic schedule as per requirements of each related area.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Seal coat Mainstreet.
2. Improve utilities and appurtenance with proposed Lot 500/600 reconstruction.
3. Continue electrical bollard installation.
4. Upgrade refuse container system.
5. Paver brick maintenance as required.
FY 2001 FY 2002 ' J, ,r ,i <:
Original Approved Percent
Budget Budget Change g _.—
mo ' 1 EXPENDITURES: -" w k .
Salaries/Wages/Benefits $23,212 $15,357 -33.84% � ' }
°'� . f
s
Materials, Supplies& Services 660 11,660 1666.67% 0-r ''` ,+ .: . ,,',,
� '
Capital Outlay 4,579 5,247 14.59% µ s.7 11 s, 4 r' c„
`�fRe '"*,
imbursed Expenditures - - _ , ,' �w
NET TAX AND GENERAL
REVENUE SUPPORTED $28,451 $32,264 13.40%
1 ' A
PERSONNEL: -"4 x= � . .« i ;" ; 't z 7
Number of FTE positions 0.40 0.40
125
I I I $ ► I I I I I I I I I I 1
I 1 I 1 I I 1 1 1 I 1 I I I I I I 1 I
43850 P.W. - MALL MAINTENANCE FUND 101
EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ $ $ $ 5,062 $ 12,384 $ 16,565 $ 10,792 -34.85%
501 Overtime-Regular Employees 600 1,805 500 500
503 Part-Time Employees - 100 1,400 800 -42.86%
524 SL Converted/LTD - - 130 85 -34.62%
525 P.E.R.A. Contribution 293 735 884 624 -29.41%
526 F.I.C.A. Contribution 418 1,052 1,422 931 -34.53%
527 Cafeteria Benefit Plan 539 1,479 - 1,920 1,290 -32.81%
531 Workers'Compensation Insurance (4) 278 200 200
535 Paid Leave Accrual - 191 191 135 -29.32%
TOTAL - - - 6,908 18,024 23,212 15,357 -33.84%
Materials,Supplies and Benefits
547 Street Materials and Supplies - - - 3,500
567 Maint&Repair-Other Improvements - 220 - -
583 Contractual Services 7,500
651 Fleet Liability - 205 260 260
652 General Liability - 269 400 400
TOTAL - - - - 694 660 11,660 1666.67%
Capital Outlay
799 Equipment Allocation - - - - 4,579 4,579 5,247 14.59%
EXPENDITURE TOTAL $ - $ - $ - $ 6,908 $ 23,297 $ 28,451 $ 32,264 13.40%
125a
PUBLIC WORKS FUND 101
PROGRAM: Parks
PROGRAM Su MMARY
The Parks program of the •Public Works Department provides for the maintenance of developed parks and grounds adjacent to public buildings and right-of--ways,
including, seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady` Oak Beach.
Maintenance of picnic facilities and trails, trash and rubbish removal from parks is also included. Open skating and hockey areas are included. Open skating and
hockey areas are provided from December through February for outdoor recreational purposes.
MAJOR.OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Contnue grounds maintenance of all parks including Shady Oak Beach,City Hall, 4 well houses, Public Works garage and all other City owned right-of--way.
2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Interlachen, Oakes, Burnes, Central and open skating only at Hilltop.
3. Monitor Excelsior Boulevard landscaping, begin maintenance activities(mowing, irrigation, snow removal).
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $12,450 $14,950 20.08% ,�, �� 1P14,„' � � :
> tip ' .,'ay'Ft- i Jam} . ter'
EXPENDITURES: 14,‘,.`1,0,4r `_ r s
Salaries/Wages/Benefits $376,372 $401,324 6.63% V�`
L'�
Materials, Supplies& 125,205 128,405 •2.56/0 � ipm v- ,-. '''-''' - -' ' i
� ,� c
Services , , k„ kl;',':',' ..-.1, - '----1"li' . ,--e-t,---' ' ''
Capital Outlay 53,994 32,143 -40.47% � . ,
� . _
Reimbursed Expenditures
- #'
,,,.. . , ..s.—.".4.---
,» ,ale. _? -u �
:74
NET TAX AND GENERAL
: 4 x xis 3+. .' . s_. ?, 2c
REVENUE SUPPORTED $543,121 $546,922 0.70% � «�
E .c�. � y , ,4 Anl .:,..,v.4: %•'.k." w <, , -,.. 4*,,,',.
.�
PERSONNEL:
Number of FTE position
6.63 6.63 �r ,� �
�vn'ktx S.. `ks ,iW`.Iay ..'ry_.�'M,: :�.a' 4. ,s"..,-,,,44,i,,,,„,,,,,, r .. ..,..:.as,� ,:; .,xz�a
126
i 1 1I II
I I I I J I I I I 1 I I I I I I I 1 I
43900 P.W. -PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999. 2000 2001 2001 2002 Change
REVENUES
329 Licenses and Permits $ - - - 2,745 - 2,000 2,000
400 Charges for Services 1,554 756 618 148 450 450 2,950 555.56%
440 Contributions - 2,000 - - - - -
449 Other Miscellaneous - 252 366 - - 10,000 10,000
REVENUE TOTAL 1,554 3,008 984 2,893 450 12,450 14,950 20.08%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 204,875 $ 220,865 $ 215,675 $ 263,247 $ 274,452 $ 269,853 $ 284,982 5.61%
501 Overtime-Regular Employees 3,103 3,028 1,283 3,846 2,835 2,000 4,000 100.00%
503 Part-Time Employees 15,567 20,903 21,170 16,439 28,711 18,000 18,000
524 SL/Converted-LTD 3,156 2,471 2,257 2,239 2,263 2,092 2,225 6.36%
525 P.E.R.A. Contribution 8,682 10,608 12,222 14,140 15,417 14,082 15,981 13.49%
526 F.I.C.A. Contribution 18,298 17,701 19,556 21,890 24,860 22,319 23,638 5.91%
527 Cafeteria Benefit Plan 22,629 26,364 27,441 32,906 34,061 32,961 37,466 13.67%
530 Other Benefits - 4,117 - 2,375 1,984 - -
531 Workers'Compensation Insurance 3,328 4,979 4,1.80 4,633 5,500 6,000 5,500 -8.33%
532 Unemployment Compensation 329 - 3,218 4,080 - - 1,000
533 Deferred Compensation 5,659 5,933 7,044 5,122 3,337 6,000 5,000 -16.67%
535 Paid Leave Accrual - (15,596) 264 4,741 3,065 3,065 3,532 15.24%
TOTAL 285,626 301,373 314,310 375,658 396,486 376,372 401,324 6.63%
Materials,Supplies and Services
540 Office Supplies 13 40 60 109 100 200 200
541 Uniforms/Clothing 1,203 1,435 1,374 3,454 2,100 2,000 2,000
542 General Supplies 3,214 7,500 13,325 6,664 7,858 4,300 4,300
543 Equipment&Vehicle Parts 9,179 11,389 • 10,603 11,138 14,000 10,000 10,000
544 Structural Supplies 8,158 8,334 7,746 11,423 12,850 10,000 10,000
545 Parts and Supplies 1.3,064 12,518 4,062 9,591 9,900 15,000 15,000
548 Concessions 879 1,029 - - - 1,500 - -100.00%
549 Motor Fuels &Lubricants 5,711 4,772 5,379 7,595 9,140 7,000 7,000
126a
43900 P.W.-PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
555 Other Supplies 346 918 462 1,002 1,161 500 900 80.00%
556 Sand/Gravel 4,006 1,624 3,184 5,093 5,214 2,500 3,000 20.00%
560 Postage 105 158 123 154 150 200 200
563 Maint&Repair-Equipment/Vehicles 5,462 5,429 3,615 3,749 3,500 5,000 5,000
565 Maint&Repair-Structures 7,061 7,617 5,174 6,421 7,502 8,000 8,000
581 Advertising and Publication 108 734 287 311 200 200 200
583 Other Contractual Services - 762 65 14 1,863 - -
584 Telephone-Local 745 503 1,165 1,154 1,026 1,200 1,300 8.33%
586 Telephone-Cellular - - 216 150 497 300 500 66.67%
602 Heating Fuel-Gas 4,451 3,211 3,408 3,960 6,300 5,000 5,000
604 Electricity 16,306 15,905 9,302 13,758 14,500 15,000 14,000 -6.67%
605 Disposal Charges 5,236 4,884 5,499 6,148 6,970 6,000 6,000
611 Equipment Rental 165 - 150 170 - 300 300
623 Garage -Labor&Burden 14,144 18,592 21,560 24,080 23,027 19,000 23,000 21.05%
630 Training - 100 718 335 386 300 400 33.33%
633 Dues and Memberships - 25 25 25 25 50 50
635 Travel or Mileage - 156 7 27 93 50 50
636 Conference Fees 877 1,015 1,944 330 600 1,500 1,500
637 Meals and Lodging - 104 16 - 50 50 50
639 Subscriptions and Publications 20 - - - - 100 100
644 Taxes&Licenses 20 202 20 50 50 200 100 -50.00%
651 Fleet Liability 1,420 1,555 1,145 2,146 1,439 2,905 1,405 -51.64%
652 General Liability - - 1,002 1,608 1,345 2,000 1,500 -25.00%
653 Property Insurance 360 336 2,486 9,546 9,938 3,850 6,350 64.94%
658 Insurance Deductible 535 788 7,206 1,449 - 1,000 1,000
662 Refunds&Reimbursements - - - (14,286) - - -
TOTAL 102,788 111,635 111,328 117,368 141,784 125,205 128,40.5 2.56%
126b
1 I I I I 1 I I I I I I I ( ( ( 1 I
I I I I I I I I I I I I I I I I I I 1
43900 P.W. -PARKS FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
720 Building &Structures - 9,894 - 6,852 - - -
730 Improvements - - - - 15,000 15,000 - -100.00%
790 Other Equipment 6,72.5 1,818 1,833 932 7,500 7,500 1,800 -76.00%
799 Equipment Allocation - 25,000 26,436 34,357 31,494 31,494 30,343 -3.65%
TOTAL 6,725 36,712 28,269 42,141 53,994 53,994 32,143 -40.47%
EXPENDITURE TOTAL $ 395,139 $ 449,720 $ 453,907 $ 535,167 $ 592,263 $ 555,571 $ 561,872 1.13%
NET TAX AND GENERAL
REVENUE SUPPORTED 393,585 446,712 452,923 532,274 591,813 543,121 546,922 0.70%
126c
PUBLIC WORKS FUND 101
PROGRAM: Tree Service
PROGRAM SUMMARY
The Tree Service program of the Public Works Department provides for the maintenance of all trees. Through the utilization of aboriculture practices,all trees on
public property will be maintained in an acceptable condition or removed as necessary to allow for a healthy environment for the urban forest along with
providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised
to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Trim 10 percent of trees on city boulevards. . ..; F
2. Replace trees on city property which are lost in 2001 ; .f, «�.._ • ,4, „,,„.„.,.4.,,,,,,,.4 �F 5 = ,. „
3. Remove all diseased, dead, dying trees on public property.' 1 w r�x ; 0 Y .4; 0 t 4 ; ' i' r4 ,,
4. Provide for prompt customer service on requests for trimming and tree consultation. � :Af fR ,tN ; ;fW , : 4/ , t1 ' x
FY 2001 FY 2002 } �„• c 4
Original Approved Percent `
Budget Budget Change .% 'ort- �•c ;i:. ' *� �” t
REVENUES: $300 $300 -% r ';:t:' `: „ • . ,y40;4'..i4
,$+ i '" • ;
% - -- - L.Alta 4M"P( • Ag' •r V y
t; C A L 13 . yyy �rC'
EXPENDITURES: •� .
Salaries/Wages/Benefits $98,590 $99,104 0.52% N , f p.!' 1: ;'`1 �, rry a
Materials, Supplies & Services 36,205 38,505 6.35% • • ', ' , w • '�,� .
Y
Capital Outlay 11,898 10,613 -10.80% " , • • -4.'
Reimbursed Expenditures - - -'
NET TAX AND GENERAL `
REVENUE SUPPORTED $146,393 $147,922 1.04% '` - t?• ti ' .,, :.
•
PERSONNEL: - .
Number of FTE positions 1.92 1.92 ,`
127
I I I I 1
I I I I I I I I I I I I I I I I I I I
43950 P.W. - TREE SERVICE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
State Grant - 3,347 1,764 - - - -
449 Other Miscellaneous Revenue - 360 753 90 175 300 300
REVENUE TOTAL - 3,707 2,517 90 175 300 300
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 54,498 $ 67,435 $ 60,942 $ 54,898 $ 57,987 $ 69,225 $ 68,994 -0.33%
501 Overtime-Regular Employees 392 633 222 68 517 1,000 1,000
503 Part-Time Employees 3,048 1,672 3,218 7,268 6,120 4,500 5,000 11.11%
524 SL Converted/LTD - - - - - 545 543 -0.37%
525 P.E.R.A. Contribution 2,433 3,503 3,190 2,847 3,031 3,689 3,871 4.93%
526 F.I.C.A. Contribution 4,288 5,241 4,837 4,458 4,563 5,831 5,775 -0.96%
527 Cafeteria Benefit Plan 4,546 5,763 5,472 6,990 6,539 11,701 11,259 -3.78%
531 Workers'Compensation Insurance 34 1,612 786 588 1,300 1,300 1,300
532 Unemployement Compensation - - - 882 - - 500
535 Paid Leave Accrual - - - 729 799 799 862 7.88%
TOTAL 69,239 85,859 78,667 78,728 80,855 98,590 99,104 0.52%
Materials,Supplies and Services
541 Uniforms/Clothing 780 517 442 702 638 550 650 18.18%
542 General Supplies 1,251 1,407 1,502 1,329 1,540 1,100 1,200 9.09%
543 Equipment&Vehicle Parts 1,704 2,907 1,731 4,791 5,388 3,000 3,500 16.67%
549 Motor Fuels&Lubricants 1,665 1,805 1,747 1,792 2,419 2,000 2,300 15.00%
555 Other Supplies 17,244 9,045 7,693 9,287 6,407 8,500 8,500
556 Sand, Gravel &Dirt 444 1,709 990 1,142 800 800 800
560 Postage 17 78 96 27 50 100 100
563 Maint&Repair-Equipment/Vehicles 1,386 4,031 6,389 4,968 4,000 4,000 4,500 12.50%
581 Advertising and Publication - - 157 168 211 200 200
582 Expert and Professional Services 500 -
583 Other Contractual Services 901 1,112 2,600 1,586 948 1,000 500 -50.00%
605 Disposal Charges 4,230 5,415 5,793 8,165 5,000 5,000 5,500 10.00%
127a
43950 P.W. - TREE SERVICE FUND 101
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
611 Equipment Rental 518 - - - - 500 500
623 Garage Labor&Burden 4,226 6,832 5,760 7,260 7,230 7,000 7,500 7.14%
630 Training - 45 857 459 200 200 500 150.00%
633 Dues and memberships - 171 60 191 196 100 200 100.00%
636 Conference fees 652 1,530 714 596 630 700 700
639 Subscriptions and publications 156 - - - - 100 100
651 Fleet Liability - - 802 812 766 955 855 -10.47%
652 General Liability - - 244 392 269 400 400
TOTAL 35,174 36,604 37,577 44,167 36,691 36,205 38,505 6.35%
Capital Outlay
790 Other Equipment 1,809 - - 828 1,500 1,500 600 -60.00%
799 Equipment Allocation - 3,500 4,824 6,264 10,398 10,398 10,013 -3.70%
TOTAL 1,809 3,500 4,824 7,092 11,898 11,898 10,613 -10.80%
EXPENDITURE TOTAL $ 106,222 $ 125,963 $ 121,068 $ 129,987 $ 129,444 $ 146,693 $ 148,222 1.04%
NET TAX AND GENERAL
REVENUE SUPPORTED 106,222 122,256 H 18,551 129,897 129,269 146,393 147,922 1.04%
127b
•
I I I I I I I I r r I I I I I i I 1
I I I I I I I I I I I i i 1 1
CITY OF HOPKINS-2002 BUDGET
RECREATION BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ - $ - $ - $ - $ -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 47,338 63,803 62,921 67,500 68,600 1.63% Part-time employees
Fringe Benefits 4,705 6,210 5,833 6,700 6,723 0.34%
Materials,Supplies and Services
Professional&Technical Services - - - - -
Utilities and Maintenance - - - - -
Operations 113,065 116,929 126,377 120,725 129,000 6.85% Reimb.to Minnetonka Recreation.
City Support Services - - - - -
Supplies and Materials 13,901 14,000 14,426 14,841 16,500 11.18% Senior Script&Senior group reimb.
Capital Outlay
Improvements Other than Bldg 100,000 25,000 25,000 25,000 86,630 246.52% Shady Oak Beach Development
Equipment Allocation - 240 - - - -
Transfer Out - - - - 36,186 Refund Park Impr.fund for Beach
Total Expenditures 279,249 225,942 234,557 234,766 343,639 46.38%
Indirectly Funded Amount 279,249 225,942 234,557 234,766 343,639 46.38%
The Recreation department is made up of four main programs. They
are Playground,Ice Rink,Park services and Joint Recreation.
128
RECREATION FUND 101
EXPENDITURE DETIAL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Salaries and Employee Benefits
500 Regular Employees $ 3,106 $ 2 $ 16 $ - $ - $ - $ - -
503 Part Time Employees 997 500 1,694 8 150 - - -
509 Salaries-Ice Rinks 13,979 11,412 13,880 16,583 11,757 15,000 16,100 7.33%
510 Salaries-Playgrounds 14,868 13,552 19,049 33,720 38,088 36,700 37,700 2.72%
511 Salaries-Guest Attendants 17,293 11,170 12,699 13,492 12,926 15,800 14,800 -6.33%
525 P.E.R.A. Contribution (93) 56 18 - - - -
526 F.I.C.A. Contribution 4,118 3,879 3,615 4,881 4,488 5,355 5,283 -1.34%
527 Hospitalization-Life Insurance 55 64 - - - - -
531 Workers'Compensation Insurance 949 965 1,072 1,329 1,345 1,345 1,440 7.06%
532 Unemployment Compensation 797 15 - - - - -
535 Paid Leave Accrual - (959) - - - - -
TOTAL 56,069 40,656 52,043 70,013 68,754 74,200 75,323 1.51%
Materials,Supplies and Services
545 Parts and Other Improvements - 190 - - - 415 -
560 Postage 6 11 - - - - -
581 Advertising and Publication - 521 - - - - -
583 Reimburse Minnetonka 97,243 110,713 113,065 116,929 126,377 120,725 129,000 6.85%
635 Travel/Mileage - 158 - - - - -
665 Senior Groups reimbursement 3,963 4,233 4,901 5,000 5,426 5,196 8,600 65.51%
665 Senior Script N.L. reimbursement 10,218 9,000 9,000 9,000 9,000 9,230 7,900 -14.41%
TOTAL 111,430 124,826 126,966 130,929 140,803 135,566 145,500 7.33%
Capital Outlay
730 Improvements Other than Bldg 150,000 100,000 100,000 25,000 25,000 25,000 86,630 246.52%
799 Equipment Allocation - 100 240 - - - -
TOTAL 150,000 100,100 100,240 25,000 25,000 25,000 86,630 246.52%
930 Transfer Out - - - - - - 36,186
DEPARTMENT TOTAL $ 317,499 $ 265,582 $ 279,249 $ 225,942 $ 234,557 $ 234,766 $ 343,639 46.38%
128a
1 I I I I I I I I I I I I I I I I I I
1.— L— 1—. L L— 1--- 1.-- 1--• L-- 1.--. 1.--., L_ L._ L_... L..� I...
RECREATION
,{ .,54 Ax .F,7 1014
PROGRAM: Playgrounds and Recreation , 4` 1,,
PROGRAM SUMMARY
The Adult Recreation program of the Recreation Department provides recreational opportunities for adults of all ages. The programs are offered jointly between
Hopkins and Minnetonka. There is basketball, volleyball,broomball, softball,football and soccer. Classes are offered in swimming, exercise programs, tennis,
golf, ice skating, arts and crafts and cross country skiing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 2001 FY 2002
Original Approved Percent ,,a-'i
Budget Budget Change
REVENUES: $ - $ - ' d
t��A 'wo .
i
EXPENDITURES: 1 . . '
Salaries/Wages/Benefits $39,955 $41,011 2.6%
t
Materials, Supplies& Services 104 - -100.0% A.11
t t
Capital Outlay M•,, ,r}s It
Reimbursed Expenditures
P.-- !r
NET TAX AND GENERALa. r
REVENUE SUPPORTED $40,059 $41,011 2.4%
...--'-'-'--
PERSONNEL: ...----
Number of Part-time positions 1.5 1. 5
129
PROGRAM 45110- PLAYGROUND
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $ - $ -
509 Salaries-Ice Rinks - - - -
510 Salaries-Playgrounds 33,720 38,088 36,700 37,700 2.72%
511 Salaries-Guest Attendants - -
525 P.E.R.A. Contribution - - - -
526 F.I.C.A. Contribution 2,781 2,723 2,800 2,826 0.93%
531 Workers Compensation Insurance 442 455 455 485 6.59%
532 Unemployment Compensation - - - -
535 Paid Leave Accrual - - - -
TOTAL 36,943 41,266 39,955 41,011 2.64%
Materials,Supplies and Services
545 Parts and Other Improvements - - 104 -
560 Postage - - - -
581 Advertising and Publication - - - -
583 Reimburse Minnetonka - - - -
635 Travel/Mileage - - - - .
665 Mtka. -Senior Groups - - - -
665 Mtka. -Senior Script N.L. - - - -
TOTAL - - 104 - -100.00%
Capital Outlay
730 Improvements Other than Bldg - - - -
799 Equipment Allocation - - - -
TOTAL - - - -
PROGRAM TOTAL $ 36,943 $ 41,266 $ 40,059 $ 41,011 2.38%
129a
I I I I I I I I I I I I ll I I I I 1 r
RECREATION FUND 101
PROGRAM: Ice Rink Programs and Recreation
PROGRAM SUMMARY
The Youth Recreation program of the Recreation Department provides recreational opportunities for youth of all ages. The programs are offered jointly between
Hopkins and Minnetonka. There is baseball,basketball and soccer. Classes are offered in swimming, tennis,golf,ice skating, arts and crafts and cross country
skiing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ - $ -
EXPENDITURES:
Salaries/Wages/Benefits $16,505 $17,902 8.5%
Materials, Supplies& Services 104 - -100.0%
Capital Outlay - -
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $16,609 $17,902 7.8%
PERSONNEL:
Number of Part-time positions 1.5 1. 5
130
PROGRAM 45120-ICE RINK
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $ - $ -
509 Salaries -Ice Rinks 16,583 11,757 15,000 16,100 7.33%
510 Salaries-Playgrounds - - - -
511 Salaries-Guest Attendants - -
525 P.E.R.A. Contribution - - - -
526 F.I.C.A. Contribution 1,000 841 1,050 1,317 25.43%
531 Workers Compensation Insurance 442 455 455 485 6.59%
532 Unemployment Compensation - - - -
535 Paid Leave Accrual - - - -
TOTAL 18,025 13,053 16,505 17,902 8.46%
Materials,Supplies and Services
545 Parts and Other Improvements - - 104 -
560 Postage - - - -
581 Advertising and Publication - - - -
583 Reimburse Minnetonka - - - -
635 Travel/Mileage - - - -
665 Mtka. -Senior Groups - - - -
665 Mtka. -Senior Script N.L. - - - -
TOTAL - - 104 -
Capital Outlay
730 Improvements Other than Bldg - - - -
799 Equipment Allocation - - - -
TOTAL - - - -
PROGRAM TOTAL $ 18,025 $ 13,053 $ 16,609 $ 17,902 7.78%
130a
1 1 1 I I I I I I ( I I I I I I I 1 1
I I I I I I I I I I I I I I I I I I I
RECREATION FUND 101
PROGRAM: Park Service
PROGRAM SUMMARY
The Shady Oak Beach program of the Recreation Department provides a quality beach'swimming area complete with lifeguards and concession stands. There is'
also a picnic area and water park to enjoy. The beach is open from June to August each year.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue to provide a high quality beach swimming area for the community.
FY 2001 FY 2002
Original Approved Percent e Ul
Budget Budget Change J y,, f+ �"'4
REVENUES: $ - $ - „
•
A
EXPENDITURES: v y i ,
Salaries/Wages/Benefits $17,740 $16,410 -7.5% ,,, `,':;',471```.. k 4..' -" - "f ', c '" ', .n�, -
g '' 1 ,w
Materials, Supplies& Services 41 - -100,0% � + r#,N . N, �,:n ? ± J%
; t tdt vok -4' f
j ,i
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $17,781 $16,410 -7.7%
PERSONNEL:
Number of Part-time positions .5 . 5
131
PROGRAM 45130 - PARK SERVICE
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
503 Part Time Employees $ 8 $ 150 $ - $ -
509 Salaries-Ice Rinks - - - -
510 Salaries-Playgrounds - - -
511 Salaries -Guest Attendants 13,492 12,926 15,800 14,800 -6.33%
525 P.E.R.A. Contribution - - - -
526 F.I.C.A. Contribution 1,100 924 1,505 1,140 -24.25%
531 Workers Compensation Insurance 445 435 435 470 8.05%
532 Unemployment Compensation - - - -
535 Paid Leave Accrual - - - -
TOTAL 15,045 14,435 17,740 16,410 -7.50%
Materials,Supplies and Services
545 Parts and Other Improvements - - 41 -
581 Advertising and Publication - - - -
583 Reimburse Minnetonka - - - -
635 Travel/Mileage - - - -
665 Senior Groups - - - -
665 Senior Script N.L. - - - -
TOTAL - - 41 - -100.00%
Capital Outlay
730 Improvements Other than Bldg - - - -
799 Equipment Allocation - -
TOTAL - - - -
930 Transfer Out
PROGRAM TOTAL $ 15.045 $ 14,435 $ 17,781 $ 16.410 -7.71%
131a
I I I I I I I I
RECREATION FUND 101
x;:
PROGRAM: Joint Recreation Programs
PROGRAM SUMMARY "`" ' tt r`
The Miscellaneous Recreation program of the Recreation Department provides recreational opportunities for adults and youth. The classes and activities are"
offered jointly between Hopkins and Minnetonka. General activities include pool splash time, summer playgrounds, day camp, ice skating rinks and warming
houses,senior citizens club, outing and day center, open gymnasium, adaptive recreation programs and family gardens.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 e 4
1. Continue to satisfy the needs and desires of the community through quality recreation programs.
FY 200] FY 2002 j r' -.t ,- : "'e.
Original Approved Percent '> `.. 'f
j.,
Budget Budget Change t
y
� t
REVENUES: $ - $ - � '
, ...,; ". x Fez -�' �
EXPENDITURES: Yom"`' f f: . :
Salaries/Wages/Benefits - _ • )` �{ .
i1 i i,, 14 —
Materials, Supplies & Services 135,317 145,500 7.5% 1 i;- ,--Y
Capital Outlay 25,000 86,630 246.5% ,- ' 1�4 r., _.
Transfers Out - 36,186
av 1 1 d.Y,:1,,,,,---,S4,4,,,-
4,4,
NET TAX AND GENERAL u
REVENUE SUPPORTED $160,317 $268,316 67.4%
PERSONNEL:
Number of Part-time positions 3.25 3.25
132
PROGRAM 45140 -JOINT RECREATION
EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Salaries and Employee Benefits
503 Part Time Employees $ - $ - $ - $ -
509 Salaries-Ice Rinks
510 Salaries-Playgrounds
511 Salaries -Guest Attendants - -
525 P.E.R.A. Contribution - - - -
526 F.I.C.A. Contribution - - - -
531 Workers Compensation Insurance - - - -
532 Unemployment Compensation - - - -
535 Paid Leave Accrual - - - -
TOTAL - - - -
Materials,Supplies and Services
545 Parts and Other Improvements - - 166 -
581 Advertising and Publication - - - -
583 Reimburse Minnetonka 116,929 126,377 120,725 129,000 6.85%
635 Travel/Mileage - - - -
665 Senior Groups 5,000 5,426 5,196 8,600 65.51%
665 Senior Script N.L. 9,000 9,000 9,230 7,900 -14.41%
•
TOTAL 130,929 140,803 135,317 145,500 7.53%
Capital Outlay
730 Improvements Other than Bldg 25,000 25,000 25,000 86,630 246.52%
799 Equipment Allocation - - - -
TOTAL 25,000 25,000 25,000 86,630 246.52%
930 Transfer Out to Park Improvement fund - - - 36,186
PROGRAM TOTAL $ 155,929 $ 165,803 160,317 268,316 67.37%
132a
1 I 1 I I I I I I I I I I I I I I I I
I I I ► ► I I I ► I I I I I I I I I ►
CITY OF HOPKINS-2002 BUDGET
PLANNING BUDGET General Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlight!
Revenues
Permits and Licenses $ 1,710 $ 1,280 $ 1,050 $ 1,500 $ 1,500
Charges for Services 39,589 3,571 39,494 38,000 36,278 -4.53%
Miscellaneous - - - - -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 97,444 86,136 92,107 94,015 64,293 -31.61% One and 1/10th full time employee
Fringe Benefits 8,185 22,054 18,921 23,947 17,542 -26.75%
Materials, Supplies and Services
Professional&Technical Services 29,192 1,994 39,500 3,450 2,150 -37.68% Planning consulting and legal advise.
Utilities and Maintenance 774 982 1,021 835 775 -7.19% Vehicle maintenance and telephone
Operations 4,184 6,103 4,986 5,678 5,750 1.27% Post.,print,advertise,train,&misc.
City Support Services 5,644 5,802 5,746 5,851 2,251 -61.53% Space and occupancy,insurance
Supplies and Materials 1,363 2,806 4,196 3,100 1,900 -38.71% Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 300 - - - -
Equipment Allocation 3,816 3,493 1,150 1,150 1,165 1.30% Computer&equipment allocation
Total Expenditures 150,902 129,370 167,626 138,026 95,826 -30.57%
Reimbursed Expenditures (9,860) - - - -
Net Total Expenditures 141,042 129,370 167,626 138,026 95,826 -30.57%
Indirectly Funded Amount 99,743 124,519 127,082 98,526 58,048 -41.08%
The Planning department is made up of three programs. They are Zoning Activities
&Enforcement,Sign&Fence Permits and Miscellanwous Planning. The Community
Development program has been moved to the Economic Development fund.
133
PLANNING FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Permits and Licenses - 2,013 1,710 1,280 1,050 1,500 1,500
State Grants - 2,500 - - - - -
Other Grants - 6,903 - - - - -
Development fees - - 37,841 10 36,766 36,000 - -100.00%
387 Variances 3,250 5,500 1,275 3,003 2,250 1,500 2,000 33.33%
400 Charges for Services - 350 473 558 478 500 34,278
Total Revenues 3,250 17,266 41,299 4,851 40,544 39,500 37,778 -4.36%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 96,126 $ 96,072 $ 95,537 $ 84,246 $ 89,595 $ 92,015 $ 62,293 -32.30%
501 Overtime-Regular Employees 862 1,606 1,907 1,890 2,512 2,000 2,000
524 SL/Converted-LTD 1,481 1,243 1,107 361 375 877 490 -44.13%
525 P.E.R.A. Contribution 3,972 4,912 5,237 4,471 4,771 4,766 3,556 -25.39%
526 F.I.C.A. Contribution 6,879 7,432 7,840 6,488 6,903 7,08.5 4,950 -30.13%
527 Cafeteria Benefit Plan 8,806 7,151 5,029 5,312 4,969 6,609 5,581 -15.55%
531 Workers'Compensation Insurance 83 540 409 244 435 450 330 -26.67%
533 Deferred Compensation 2,959 2,957 3,806 1,864 560 3,250 1,800 -44.62%
535 Paid Leave Accrual - 3,107 (15,243) 3,314 909 910 835 -8.24%
TOTAL 121,168 125,020 105,629 108,190 111,028 117,962 81,835 -30.63%
Materials,Supplies and Services
540 Office Supplies 2,882 2,372 1,331 2,784 4,176 3,000 1,850 -38.33%
549 Motor Fuels and Lubricants 71 59 32 22 20 100 50 -50.00%
560 Postage 862 639 425 1,046 1,015 800 1,100 37.50%
563 Maint. &Repair-Equipment/Vehicles 132 367 223 387 199 235 200 -14.89%
581 Advertising and Publication 955 2,030 430 1,365 779 1,028 920 -10.51%
582 Expert&Professional Services 9,263 2,817 29,039 1,773 39,500 3,400 2,100 -38.24%
583 Other Contractual Services - - 153 41 - 50 50
584 Telephone-Local 508 150 545 595 822 600 575 -4.17%
585 Telephone-Long Distance - 15 6 - - - -
133a
I I I I I I I I I I I I I I I I I I I
I I I I I 1 1 1 1 1 1 1
PLANNING FUND 101
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
588 Legal Services 1,844 - 180 - - -
621 Space Allocation - - 5,400 5,403 5,403 5,403 1,940 -64.09%
630 Training - 500 144 67 - 500 450 -10.00%
633 Dues and Memberships - 636 589 596 610 600 490 -18.33%
635 Travel or Mileage - 495 283 479 395 500 450 -10.00%
636 Conference Fees 1,701 576 1,038 735 800 800 800
637 Meals and Lodging - 1,134 1,017 1,549 1,247 1,250 1,250
639 Subscriptions and Publications 496 183 258 266 140 200 290 45.00%
652 General Liability - - 244 399 343 448 311 -30.58%
TOTAL 16,870 13,817 41,157 17,687 55,448 18,914 12,826 -32.19%
Capital Outlay
750 Office Equipment&Furnishings - - 300 - - - -
760 Computers - 2,662 - - - - -
799 Equipment Allocation - 2,500 3,816 3,493 1,150 1,150 1,165 1.30%
TOTAL - 5,162 4,116 3,493 1,150 1,150 1,165 1.30%
DEPARTMENT TOTAL $ 138,038 $ 143,999 $ 150,902 $ 129,370 $ 167,626 $ 138,026 $ 95,826 -30.57%
699 Less charges to other departments - - (9,860) - - - -
NET TOTAL $ 138,038 $ 143,999 $ 141,042 $ 129,370 $ 167,626 $ 138,026 $ 95,826 -30.57%
NET TAX AND GENERAL
REVENUE SUPPORTED 134,788 126,733 99,743 124,519 127,082 98,526 58,048 -41.08%
133b
PLANNING& COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Zoning Activities &Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement program of the Planning & Community Department provides administration and enforcement of locally approved Zoning
Ordinance and Comprehensive Plan.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Finalize amendments to zoning ordinance to regulate vehicle parking and accessory building in residential districts.
2. Continue to work with the consultant on the East End Land Use and Market Study.
FY 2001 FY 2002
Original Approved Percent ;
Budget Budget Change
rItAOLIv .0`,*,,i.fr .,,N,.
REVENUES: $2,000 $2,500 25.0%
EXPENDITURES: x
Salaries/Wages/Benefits $57,446 $54,928 -4.4% y d
Materials, Supplies& 12,719 9,731 -23.5% s, 4 ,.
Services :� �'
Capital Outlay 700 935 33.6% v fi -, 0 =a
Reimbursed Expenditures - - y; Aa { ,
, , : *:W1.4''
NET TAX AND GENERAL v tea,
REVENUE SUPPORTED $68,865 $63,094 -8.4% liii4 �%`
PERSONNEL: ...r-
Number of FTE positions 0.90 0.90 .Ar'
134
1 I I i I I
1 ► 1 ► I I I i I I I I I I I I I I I
PROGRAM 46120 - ZONING ACTIVITIES &ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
387 Variances $ 3,003 $ 2,250 $ 1,500 $ 2,000 33.33%
400 Charges for Services 555 478 500 500
Total Revenues 3,558 2,728 2,000 2,500 25.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees 42,399 45,044 43,972 41,303 -6.07%
501 Overtime-Regular Employees 1,890 2,512 2,000 2,000
524 SL/Converted-LTD 361 375 498 325 -34.74%
525 P.E.R.A.Contribution 2,303 2,463 2,278 2,395 5.14%
526 F.I.C.A. Contribution 3,429 3,580 3,386 3,334 -1.54%
527 Cafeteria Benefit Plan 2,732 2,613 2,952 2,989 1.25%
531 Workers'Compensation Insurance 124 205 205 210 2.44%
533 Deferred Compensation 1,864 560 1,800 1,800
535 Paid Leave Accrual 332 354 355 572 61.13%
TOTAL 55,434 57,706 57,446 54,928 -4.38%
Materials,Supplies and Services
540 Office Supplies 820 899 550 900 63.64%
549 Motor Fuels and Lubricants 22 20 70 50 -28.57%
560 Postage 1,046 1,015 720 1,100 52.78%
563 Maint. &Repair-Equipment/Vehicles 152 131 200 200
581 Advertising and Publication 1,301 679 820 820
582 Expert&Professional Services 1,773 500 3,000 2,000 -33.33%
583 Other Contractual Services 14 - 50 50
584 Telephone-Local 364 449 350 400 14.29%
621 Space Allocation 3,783 3,783 3,783 850 -77.53%
630 Training - - 350 350
633 Dues and Memberships 396 500 490 490
635 Travel or Mileage 320 270 350 350
636 Conference Fees 690 700 700 700
134a
PROGRAM 46120 - ZONING ACTIVITIES & ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
637 Meals and Lodging 1,206 954 875 1,000 14.29%
639 Subscriptions and Publications 266 140 140 250 78.57% .
652 General Liability 274 182 271 221 -18.45%
TOTAL 12,427 10,221 12,719 9,731 -23.49%
Capital Outlay
799 Equipment Allocation 2,446 700 700 935 33.57%
PROGRAM TOTAL 70,307 68,626 70,865 65,594 -7.44%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 66,749 $ 65,898 n 68,865 $ 63,094 -8.38%
1341)
1 I I I I I I I I I 1 I I 1 I
PLANNING&COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Sign and Fence Permits
PROGRAM SUMMARY
The Sign and Fence Permits program of the Planning&Economic Development Department provides administration and inspection of signs and fences.
MAJOR OBJECTIVES TO BE ACCOMPLISFIF,D IN 2002
1. Process permit requests timely and;expedient manner
FY 2001 FY 2002 `4,a F .4.4r :;
Original Approved Percent `,--, g t M` ;.; :` °`
Budget Budget Change ,� �"erg x `
U ° . U .0 ° 0 '' ,�. �i Q D A oo p Gr, U ,00 4VQu `
REVENUES: $1,500 $1,500 -% ',i......4,
f•. l a � ,,gi ', s int t .
EXPENDITURES: y 11 N' y. a r,
Salaries/Wages/Benefits $11,266 $11,775 4.5% h _ _ �,
F� ,
Materials, Supplies& Services 1,213 1,245 2.6% r aria �' a,G-wit a ,�i �� �
Capital Outlay150 230 53.3% ,, / � y",.`�,sk1 y t• .k ' 7:4-&.1-43: ,,,t1,.,,„,...,"Ei „ ,
P r• �t 7Ka c 4 � wc g( �a .a
i 3 ' n ,� L abs e,.a $ z a s v r c 5p
�:� � � r .sir z � _ s ;f! �S 7'�, (�w �' `� ' bre a l
9 K �+ �YiS,C J ';41i'#. Y y k Y.ii{ l x. �7L5,-.. � t4 9^'s
Reimbursed Expenditures - - �`� 'z `'' -',4 � '_"
K3 a a'If �r a � g-14',';',.7.7'1 4 � f al'!'•'4,
r e z ak
c1. i';-.-•
.. r 10 .x^m' ;r1° Axa. �. .ts b ,, ,au y ;.
NET TAX AND GENERAL t ? N w ="'
o ` a Fr: to baa .ii sr ' .r. 4 48 � ,x• a x V.ems { Y ,
REVENUE SUPPORTED $11,129 $11,750 5.6/o € ,a � , q;P v t R ,L, ; Isil
J w
7 �,4..,. .wwraa....�"!?".� .........: ..�.. ,.� �. M.. � �,,,�. ,. ..w�.-,..,`�' 4. .,.,�.rt...,�.,„�
PERSONNEL:
Number of FTE positions 0.20 0.20
135
PROGRAM 46130-SIGN AND FENCE PERMITS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
320 Permits 1,280 1,050 1,500 1,500
400 Charges for Services - - - -
Total Revenues 1,280 1,050 1,500 1,500
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 8,125 8,699 8,849 9,181 3.75%
524 SL/Converted-LTD - - 70 72 2.86%
525 P.E.R.A. Contribution 421 451 458 508 10.92%
526 F.I.C.A. Contribution 594 636 681 707 3.82%
527 Cafeteria Benefit Plan 555 471 956 1,152 20.50%
531 Workers'Compensation Insurance 16 35 50 40 -20.00%
533 Deferred Compensation - - 100 - -100.00%
535 Paid Leave Accrual 98 102 102 115 12.75%
TOTAL 9,809 10,393 11,266 11,775 4.52%
Materials,Supplies and Services
540 Office Supplies - 50 100 100
549 Motor Fuels and Lubricants - - -
560 Postage - - - -
563 Maint. &Repair-Equipment/Vehicles - - - -
581 Advertising and Publication 64 100 103 100 -2.91%
582 Expert&Professional Services - - 100 100
584 Telephone -Local 71 224 75 100 33.33%
621 Space Allocation 540 540 540 550 1.85%
630 Training - - 50 50
633 Dues and Memberships - - - -
635 Travel or Mileage - 25 50 50
636 Conference Fees - - - -
637 Meals and Lodging - 25 125 125
639 Subscriptions and Publications - - 20 20
135a
( I 11 I I 1 11 I 1 1 1 1 I I I I 1 1 1
1 1 1 I 1 1 1 1 1 I 1 I 1 1 I 1 1 1 1
PROGRAM 46130 - SIGN AND FENCE PERMITS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
652 General Liability 40 34 50 50
TOTAL 715 998 1,213 1,245 2.64%
Capital Outlay
799 Equipment Allocation 349 150 150 230 53.33%
PROGRAM TOTAL 10,873 11,540 12,629 13,250 4.92%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 9,593 $ 10,490 $ 11,129 $ 11,750 5.58%
135b
PLANNING ` FUND 101
PROGRAM: Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning & Community Department prepares various planning documents and reports necessary to ensure orderly
development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Provide assistance to consultant to complete East End Land Use and Market Study.
2. Provide staff assistance to Planning Commission.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
EXPENDITURES:
Salaries/Wages/Benefits $21,919 $15,132 -31.0%
Materials, Supplies& Services 1,850 1,850 0.0%
Capital Outlay 150 0 -100.0%
•
Reimbursed Expenditures - - -%
NET TAX AND GENERAL
REVENUE SUPPORTED $23,919 $16,982 -29.0%
PERSONNEL:
Number of FTE positions 0.35 0.2
136
1 I I I I I I I I I I I I I I I I I
I I 1 I I I 1 I I I I I I I I
PROGRAM 46240-MISCELLANEOUS PLANNING
REVENUE AND EXPENDITURE DETAIL
Projected Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services $ 3 $ - $ - $ 33,778
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,116 $ 17,165 $ 17,390 $ 11,809 -32.09%
524 SL/Converted-LTD - - 137 93 -32.12%
525 P.E.R.A. Contribution 835 889 901 653 -27.52%
526 F.I.C.A. Contribution 1,181 1,275 1,339 909 -32.11%
527 Cafeteria Benefit Plan 991 915 1,271 1,440 13.30%
531 Workers'Compensation Insurance 42 80 80 80
533 Deferred Compensation - - 600 - -100.00%
535 Paid Leave Accrual 193 201 201 148 -26.37%
TOTAL 19,358 20,525 21,919 15,132 -30.96%
Materials,Supplies and Services
540 Office Supplies 784 1,539 850 850
563 Maint. &Repair-Equipment/Vehicles - 36 - -
582 Expert&Professional Services - 39,000 - -
584 Telephone -Local 71 75 75 75
588 Legal Services 180 - - -
621 Space Allocation 540 540 540 540
630 Training 67 - 50 50
635 Travel or Mileage 100 50 50 50
636 Conference Fees 15 100 100 100
637 Meals and Lodging 264 138 125 125
639 Subscriptions and Publications - - 20 20
652 General Liability 27 40 40 40
TOTAL 2,048 41,518 1,850 1,850
Capital Outlay
799 Equipment Allocation 349 150 150 - -100.00%
136a
PROGRAM 46240 - MISCELLANEOUS PLANNING
REVENUE AND EXPENDITURE DETAIL
Projected Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
PROGRAM TOTAL 21,755 62,193 23,919 16,982 -29.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 21,752 $ 62,193 $ 23,919 $ (16,796) -170.22%
136b
1 1 1 1 1 1 1 I
PLANNING& COMMUNITY DEVELOPMENT FUND 101
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Planning & Community Development Department prepares various planning documents and reports
necessary to ensure orderly development/redevelopment of City. Administration of overall economic development process. Preparation and administration of
annual CDBG program with Hennepin County.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
l. Moved expenditures to Economic Development Fund
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $36,000 $0 -100%
EXPENDITURES:
Salaries/Wages/Benefits $27,331 $0 -100%
Materials, Supplies& Services 3,132 0 -100%
Capital Outlay 150 0 -100%
Reimbursed Expenditures - -
NET TAX AND GENERAL
REVENUE SUPPORTED $(5,387) $0 -100%
PERSONNEL:
Number of FTE positions 0.40 0.0
137
PROGRAM 46250 - COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
390 Other fees $ 10 $ 36,766 $ 36,000 $ - -100.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees 17,606 18,687 21,804 - -100.00%
524 SL/Converted-LTD - - 172 - -100.00%
525 P.E.R.A. Contribution 912 968 1,129 - -100.00%
526 F.I.C.A.Contribution 1,284 1,412 1,679 - -100.00%
527 Cafeteria Benefit Plan 1,034 971 1,430 - -100.00%
531 Workers'Compensation Insurance 62 115 115 - -100.00%
533 Deferred Compensation - - 750 - -100.00%
535 Paid Leave Accrual 2,691 252 252 - -100.00%
TOTAL 23,589 22,404 27,331 - -100.00%
Materials,Supplies and Services
540 Office Supplies 1,180 1,688 1,500 - -100.00%
549 Motor Fuels and Lubricants - - 30 - -100.00%
560 Postage - - 80 - -100.00%
563 Maint. &Repair-Equipment/Vehicles 235 32 35 - -100.00%
581 Advertising and Publication - - 105 - -100.00%
582 Expert&Professional Services - - 300 - -100.00%
583 Other Contractual Services 27 - - -
584 Telephone-Local 89 75 100 - -100.00%
621 Space Allocation 540 540 540 - -100.00%
630 Training - - 50 - -100.00%
633 Dues and Memberships 200 110 110 - -100.00%
635 Travel or Mileage 59 50 50 - -100.00%
636 Conference Fees 30 - - -
637 Meals and Lodging 79 130 125 - -100.00%
639 Subscriptions and Publications - - 20 - -100.00%
652 General Liability 58 87 87 - -100.00%
TOTAL 2,497 2,712 3,132 - -100.00%
137a
( I 1 ( I ( 1 I I I I I I 1 I I 1 I 1
1 ) 1 ) 1 1 I 1 I I I I 1 I I 1 1 1 1
PROGRAM 46250- COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation 349 150 150 - -100.00%
PROGRAM TOTAL 26,435 25,266 30,613 - -100.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 26,425 $ (11,500) $ (5,387) $ - -100.00%
137h
CITY OF HOPKINS-2002 BUDGET
STATE CHEMICAL ASSESSMENT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change evenue and Expenditure Highlights
Revenues
Intergovernmental $ 44,900 $ 35,049 $ 37,394 $ 55,000 $ 40,000 -27.27%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 14,846 15,363 12,969 17,000 13,400 -21.18% Part-time fire fighters
Fringe Benefits - - - - -
Materials,Supplies and Services
Professional&Technical Services 7 2,690 4,117 4,500 4,500 Weekend cleaning service
Utilities and Maintenance 1,071 421 141 1,400 1,000 -28.57% Equip maint.,telephone,heat&elec.
Operations 7,758 9,075 6,611 21,500 9,400 -56.28% Training and miscelaneous
City Support Services 3,929 1,605 2,540 2,600 2,600 Insurance
Supplies and Materials 4,410 8,892 9,576 8,000 9,100 13.75% Office supplies and small equipment
Total Expenditures 32,021 38,046 35,955 55,000 40,000 -27.27%
Excess(deficiency)of revenue over
expenditures 12,879 (2,997) 1,439 - -
Ending Fund Balance 12,879 9,882 11,321 9,882 11,321 14.57%
The State Chemical Assessment depaitinent responds to emergency i
chemical hazards for the State of Minnesota.
138
1 I 1 I 1 I I I I I I I I f
1 I I I I I I I I I I I I 1 I 1 ) I I
DEPT 42850 FIRE - STATE CHEMICAL ASSESSMENT TEAM FUND 203
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
345 State Aid 37,887 34,576 44,673 35,049 37,394 55,000 40,000 -27.27%
370 Interest earnings - - 227 - - - -
Total Revenues 37,887 34,576 44,900 35,049 37,394 55,000 40,000 -27.27%
EXPENDITURES
Salaries and Employee Benefits
503 Part-time employees $ 175 $ 19,605 $ 14,846 $ 15,363 $ 12,969 $ 17,000 $ 13,400 -21.18%
515 Chemical Assessment Calls 80 - - - - -
516 Fire Drills 4,498 - - - - -
526 F.I.C.A. Contribution 17 1 - - - - -
Total Salaries&Emply.Benefits 4,770 19,606 14,846 15,363 12,969 17,000 13,400 -21.18%
Materials,Supplies and Services
542 General Supplies 6,371 5,082 2,737 6,004 5,659 5,000 6,000 20.00%
549 Motor fuels &lubricants - - - - 145 - 100
555 Fire Prevention Supplies 10,480 - 1,673 2,888 3,917 3,000 3,000
563 Maint&Repair-Equip/Vehicles 1,473 357 1,059 392 113 1,400 975 -30.36%
582 Expert&Professional Services - 2,866 7 2,690 4,117 4,500 4,500
586 Telephone-cellular - - 12 29 28 - 25
622 Intergovernmental Admin Fee 3,160 - 3,929 1,082 2,000 2,000 2,000
630 Training - 1,333 - - - 3,000 1,000 -66.67%
635 Travel or Mileage - 574 822 2,042 1,472 1,500 1,500
636 Conference Fees 8,132 3,500 4,363 3,851 2,167 13,900 3,800 -72.66%
637 Meals and Lodging - 1,258 2,573 3,182 2,972 3,100 3,100
651 Fleet Liability - - - 523 540 600 600
Total Materials, Supplies &Serv. 29,616 14,970 17,175 22,683 23,131 38,000 26,600 -30.00%
Total Expenditures $ 34,386 $ 34,576 $ 32,021 $ 38,046 $ 36,100 $ 55,000 $ 40,000 -27.27%
Excess(deficiency)of revenues
over expenditures 3,501 - 12,879 (2,997) 1,294 - -
138a
CHEMICAL ASSESSMENT TEAM FUND 203
PROGRAM: State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical hazards for the State of Minnesota and maintenance of
state owned equipment for emergency response and training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $40,000 per year for the training of personnel,maintenance of equipment,
and purchase of supplies and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. .
I I
FY 2001 FY 2002
Original Approved Percente,
Budget Budget Change
REVENUES: $55,000 $40,000 -27%
EXPENDITURES:
Salaries/Wages/Benefits $17,000 $13,400 -21%
Materials, Supplies&Services 38,000 26,600 -30%
Capital Outlay - - -%
Reimbursed Expenditures - - -%
EXCESS(DEFICIENCY)OF
REVENUES OVER x m
EXPENDITURES $ - $ -
PERSONNEL: =M,��_��,«_>�� cs���,�;, ,
Number of FTE .ositions
139
1 1 1 1 I 1 I I 1 1
I 1 I I > ) I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Property Taxes - - - - 100,000 New HRA levy
Intergovernmental $ 864,034 $ 807,348 $ - $ - $ 620,000 Livable Community grant
Interest earnings 71,216 120,672 119,676 74,000 25,000 -66.22% Interest earnings on cash balance
Charges for services 127,902 236 12,123 1,000 500 -50.00%
Miscellaneous 6,728 - - 2,000 300,000 14900.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 53,276 85,023 90,942 88,504 119,143 34.62% Two and one-half full time emplys
Fringe Benefits 30,958 23,903 25,280 23,162 32,088 38.54%
Materials,Supplies and Services
Professional&Technical Services 880,011 820,347 20,040 35,043 959,721 2638.70% Development consulting and legal
Utilities and Maintenance 28,213 329 205 246 416 69.11% Equipment maintenance and telph.
Operations 4,637 8,755 7,384 12,913 13,593 5.27% Training and miscelaneous
City Support Services 18,523 20,244 19,068 19,068 26,836 40.74% Admin.fee,occupancy and ins.
Supplies and Materials 2,065 2,210 2,932 4,716 5,580 18.32% Office supplies and small equip
Capital Outlay
Land Acquisition 400,000
Equipment Allocation 468 466 1,695 1,695 1,669 -1.56% Computer&equip replacement
Total Expenditures 1,018,151 961,277 167,546 185,347 1,559,046 741.15%
Reimbursed Expenditures (62,760) (61,482) (61,483) (61,483) (51,500) -16.24% Cost to TIF districts for direct time.
Net Total Expenditures 955,391 899,795 106,063 123,864 1,507,546 1117.10%
Operating Transfer 137,119 - 229,000 - 61,000
Excess(deficiency)of Revenues over
Expenditures (22,630) 28,461 (203,264) (46,864) (523,046) 1016.09%
Ending Fund Balance 3,711,150 3,739,611 3,536,347 3,692,747 3,013,302 -18.40%
The Economic Development Department is made up of four programs. They are Project
Development,TIF Administration,ED Loans and Community Development.
140
ECONOMIC & COMMUNITY DEVELOPMENT FUND 204
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Property Taxes - - - - - - 100,000
State Grant - - 695,663 807,348 - - 620,000
Metro Grant - - 168,371 - - - -
Interest Earned 96,947 26,770 37,979 99,547 105,086 44,000 10,000 -77.27%
Interest on Loans 26,847 29,660 33,237 21,125 14,590 30,000 15,000 -50.00%
Rent 15,220 - - - - - -
Theater Loan Project - 13,680 118,907 - - - -
Sale of Land 47,319 44,152 - - - - -
Development Fee - 5,000 8,995 236 12,123 1,000 500 -50.00%
Refunds and Reimbursements - - 6,712 - - - -
Other 72,703 352,502 16 - - 2,000 300,000
TOTAL 259,036 471,764 1,069,880 928,256 131,799 77,000 1,045,500 1257.79%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 12,652 $ 15,114 $ 53,276 $ 84,764 $ 90,466 $ 88,504 $ 119,143 34.62%
501 Overtime-Regular Employees - - - 259 476 - -
524 SL Converted/LTD - - 348 1,040 1,080 697 938 34.58%
525 P.E.R.A. Contribution 556 768 2,852 4,407 4,708 4,584 6,588 43.72%
526 F.I.C.A. Contribution 893 1,091 4,061 6,391 6,898 6,814 9,173 34.62%
527 Cafeteria Benefit Plan 1,073 1,265 3,455 6,507 9,172 7,818 10,665 36.42%
531 Workers'Compensation Insurance (3) 114 229 286 620 428 685 60.05%
533 Deferred Compensation - - - 1,788 1,782 1,800 2,550 41.67%
535 Paid Leave Accrual - 2,398 20,013 3,484 1,020 1,021 1,489 45.84%
TOTAL 15,171 20,750 84,234 108,926 116,222 111,666 151,231 35.43%
Material,Supplies &Services
540 Office Supplies 1,082 1,777 1,431 1,493 1,832 2,666 3,850 44.41%
542 General Supplies 356 550 634 717 1,100 2,050 1,730 -15,61%
549 Motor Fuels and Lubricants - - - - - - 30
560 Postage 1,039 984 838 398 1,304 1,538 1,618 5.20%
140a
( 11 I I I I I I I I I I I I I I I I 1
I I I I I I I I 1 1 > I I 1 1 I I 1 1
ECONOMIC & COMMUNITY DEVELOPMENT FUND 204
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Material,Supplies & Services,cont.
563 Maint. &Repair-Equipment/Vehicle - - - - - - 45
565 Maint. &Repair-Structures 196 - 28,051 - - - -
580 Audit 600 800 820 1,838 1,730 1,730 1,908 10.31%
581 Advertising and Publishing 877 2,785 205 827 700 2,050 2,155 5.12%
582 Expert&Professional Services 9,877 9,654 8,942 3,173 13,210 13,500 13,800 2.22%
583 Other Contractual Services-HBCA 930 1,834 616 - 2,000 5,113 5,113
584 Telephone-Local 678 398 23 56 75 246 241 -2.03%
586 Telephone-Cellular - 40 139 273 130 - 100
588 Legal Services 12,351 8,548 3,893 1,988 3,100 14,700 13,900 -5.44%
616 Construction Costs 8,750 36,186 865,740 813,348 - - 925,000
621 Space Allocation - - 12,720 12,750 12,750 12,750 13,250 3.92%
622 Administrative Fee 4,200 4,800 5,559 7,102 5,918 5,918 13,099 121.33%
630 Training 3,372 1,137 880 625 1,520 5,125 4,175 -18.54%
633 Dues and Memberships 929 2,190 1,173 2,416 1,968 2,050 2,950 43.90%
635 Travel or Mileage - 269 433 461 656 1,000 1,075 7.50%
636 Conference Fees - - - - - - -
637 Meals and Lodging - 1,283 1,078 1,532 1,086 1,000 1,450 45.00%
639 Subscriptions and Publications - 74 30 148 150 150 170 13.33%
644 Taxes and Licenses - - - 2,348 - - -
652 General Liability 695 - 244 392 400 400 487 21.75%
665 Refunds&Reimbursements 871 603 - - - - -
TOTAL 46,803 73,912 933,449 851,885 49,629 71,986 1,006,146 1297.70%
Capital Outlay
720 Land acquisitions 400,000
799 Equipment Allocation - 466 468 466 1,695 1,695 1,669 -1.56%
TOTAL - 466 468 466 1,695 1,695 401,669
Transfers
930 Operating Transfer - - 137,119 - 229,000 - 61,000
140b
ECONOMIC & COMMUNITY DEVELOPMENT FUND 204
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 I999 2000 2001 2001 2002 Change
Expenditure Total $ 61,974 $ 95,128 $ 1,155,270 $ 961,277 $ 396,546 $ 185,347 $ 1,620,046 774.06%
699 Less charges to other departments - - (62,760) (61,482) (61,483) (61,483) (51,500)
Net Total Expenditures 61,974 95,128 1,092,510 899,795 335,063 123,864 1,568,546 1166.34%
Net Source(Use)of Fund Balance 197,062 376,636 (22,630) 28,461 (203,264) (46,864) (523,046) 1016.09%
140c
I I I I I I I I I I I I I I I I I I I
ECONOMIC AND COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Project Development and Coordination
PROGRAM SUMMARY
Undertake miscellaneous development activities not directly funded by specific project district budgets. Administer the Economic Development funds. Meet
with developers, property owners and business tenants to review possible redevelopment/development activities. Explore alternative methods of financing.
MAJOR OBJECTIVES TO BE ACCOMPLISHED TN 2002
1. Monitor income/expenditure of Economic Development fund.
2.` `Prepare program budget.
FY 2001 FY 2002 • l
Approved Approved Percent 3'`4
i
h
Budget Budget Change .**fit'v � ,p
REVENUES: $47 000 $995 500 2 018% ),1 i,''I,....''''N7,,. :i::i,,:*•,:.:..t-",.,:-4r,;;,.i,-.tv.',•",;7,,,:.t,t 0 '- ,' ,
51100
, _ r, ., ., _ ."..-2:1.-41,C•.. ,, ,,, '
� .
ti( o ,Ia` fi:EXPENDITURES: sE : , ,, IRS �i _r• 1r +Salaries/Wages/Benefits $63,177 $71,045 12.5% , ,
a' A,r t:Ilea:54:2; b
. +14 4t l '
Materials, Supplies& Services 44,594 970,805 2,077% : —
Capital Outlay 565 400,790
/o
Operating Transfer Out - 61,000 100 ,:.�} _ a_-
.� t zr
NET USE
( � `.. * ,,4,.2...E
OF FUND BALANCE .$61,336 $508,140 728.5%
PERSONNEL: , £ 1 .„� "
Number of FTE positions 1.0 1.22 a '
.--,,,.../..,-./..4.4 ¢ y..,
141
PROGRAM 46210 -PROJECT DEV& COORDINATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
Property Taxes - - - 65,000
Intergovernmental 807,348 - - 620,000
Charges for services 236 12,123 1,000 500 -50.00%
Interest earned 99,547 105,086 44,000 10,000 -77.27%
Miscellaneous - - 2,000 300,000
TOTAL REVENUES 907,131 117,209 47,000 995,500 2018.09%
Salaries and Employee Benefits
500 Regular Employees $ 49,304 $ 51,576 $ 49,927 $ 55,793 11.75%
501 Overtime 259 476 - -
524 SL/Converted-LTD 1,040 1,080 393 439 11.70%
525 P.E.R.A. Contribution 2,570 2,696 2,586 3,085 19.30%
526 F.I.C.A. Contribution 3,816 4,036 3,844 4,296 11.76%
527 Cafeteria Benefit Plan 3,784 6,578 3,801 4,635 21.94%
531 Workers'Compensation Insurance 164 356 250 300 20.00%
533 Deferred Compensation 1,788 1,782 1,800 1,800
535 Paid Leave Accrual 547 576 576 697 21.01%
TOTAL 63,272 69,156 63,177 71,045 12.45%
Materials,Supplies and Services
540 Office Supplies 1,248 1,232 1,333 1,333
542 General Supplies 717 1,000 1,025 1,025
560 Postage 398 1,304 769 769
580 Audit 919 865 865 917 6.00%
581 Advertising and Publishing 270 500 1,025 1,025
582 Expert&Professional Services 1,579 10,000 11,400 11,400
583 Other Contractual Services - 2,000 3,600 3,600
584 Telephone-Local 56 75 205 100 -51.22%
586 Telephone-Cellular 273 130 - 100
588 Legal Services 1,004 1,000 8,000 8,000
616 Construction Costs 813,348 - - 925,000
141a
1 I I I I I I I I I I I I I I I 1 1 1
I 1 1 I I I I I I I I I I I I I I I I
PROGRAM 46210-PROJECT DEV & COORDINATION
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont).
621 Space Allocation 6,375 6,375 6,375 6,375
622 Administrative Fee 4,026 2,959 2,959 4,123 39.33%
630 Training 290 500 3,563 2,563 -28.07%
633 Dues and Memberships 2,416 1,968 1,725 2,425 40.58%
635 Travel or Mileage 461 406 700 700
637 Meals and Lodging 1,532 836 700 1,000 42.86%
.639 Subscriptions 148 150 I50 150
644 Taxes and Licenses 2,348 - - -
652 General Liability 196 200 200 200
665 Refunds&Reimbursements - - - -
TOTAL 837,604 31,500 44,594 970,805 2076.99%
Capital Outlay
710 Land acquisitions 400,000
799 Equipment Allocation 466 565 565 790 39.86%
TOTAL 466 565 565 400,790
EXPENDITURE TOTAL 901,342 101,221 108,336 ######## 1231.63%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks - - - -
Transfers
930 Operating Transfer Out - 229,000 - 61,000
NET EXPENDITURES $ 901,342 $ 330,221 $ 108,336 $ ######## 1287.94%
NET SOURCE (USE) OF FUND BALANCI 5,789 (213,012) (61,336) (508,140) 728.45%
141 b
ECONOMIC AND COMMUNITY DEVELOPMENT
FUND 204
PROGRAM: Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
FY 2001 FY 2002 .,..
Approved Approved Percent
Budget Budget Change - ,- '
REVENUES: $ - $ - % *s'rx - - a" , - - '"
EXPENDITURES: ` ; I
Salaries/Wages/Benefits $45,292 $47,726 5.2%
Materials, Supplies& Services 18,007 17,452 -3.1% or °'�''
. •
)
Capital Outlay 565 615 8.8% �'� '" gym.
a
Reimbursed Expenditures (61,483) (51,500) -16.2%
NET USE C , , 1
OF FUND BALANCE $2,381 $14,293 476.6% `' `` - LL
PERSONNEL: s .,v .� 4
. rte � .
Number of FTE positions .75 .70 �r — � '" '
142
I I I I I I I I I I I I I I I I I I I—
1 1 1 1 I I I I I I I I I I I I I I 1
PROGRAM 46220-TAX INCREMENT FINANCING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
Intergovernmental - - - -
Charges for services - - - -
Interest earned - - - -
Miscellaneous - - - -
TOTAL REVENUES - - - -
Salaries and Employee Benefits
500 Regular Employees $ 33,157 $ 36,350 $ 36,044 $ 37,629 4.40%
501 Overtime - - - -
524 SL/Converted-LTD - - 284 296 4.23%
525 P.E.R.A. Contribution 1,718 1,882 1,867 2,081 11.46%
526 F.I.C.A. Contribution 2,408 2,680 2,775 2,897 4.40%
527 Cafeteria Benefit Plan 2,502 2,378 3,753 4,103 9.33%
531 Workers'Compensation Insurance 114 246 153 250 63.40%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 2,910 416 416 470 12.98%
TOTAL 42,809 43,952 45,292 47,726 5.37%
Materials,Supplies and Services
540 Office Supplies 245 500 1,066 750 -29.64%
542 General Supplies - - 820 500 -39.02%
560 Postage - - 615 615
580 Audit 735 690 690 731 6.00%
581 Advertising and Publishing 557 100 820 820
582 Expert&Professional Services 969 2,110 1,000 1,000
583 Other Contractual Services - - 1,000 1,000
584 Telephone-Local - - - -
586 Telephone-Cellular - - - -
588 Legal Services 799 - 2,800 2,000 -28.57%
616 Construction Costs - - - -
142a
PROGRAM 46220 - TAX INCREMENT FINANCING
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont).
621 Space Allocation 5,100 5,100 5,100 5,100
622 Administrative Fee 2,461 2,367 2,367 3,207 35.48%
630 Training 335 920 1,050 1,050
633 Dues and Memberships - - 120 120
635 Travel or Mileage - 200 200 200
637 Meals and Lodging - 200 200 200
639 Subscriptions - - - -
644 Taxes and Licenses - - - -
652 General Liability 156 159 159 159
665 Refunds &Reimbursements - - - -
TOTAL 11,357 12,346 18,007 17,452 -3.08%
Capital Outlay
799 Equipment Allocation - 565 565 615 8.78%
EXPENDITURE TOTAL 54,166 56,863 63,864 65,793 3.02%
Expenditures Charged to Other Activities
699 Intragovermental Chargebacks (61,482) (61,483) (61,483) (51,500) -16.24%
NET EXPENDITURES $ (7,316) $ (4,620) 2,381 14,293 500.28%
NET SOURCE(USE)OF FUND BALANCI 7,316 4,620 (2,381) (14,293) 500.28%
I 42b
1 I I I I I I I I I I I I I
I I I I I I
ECONOMIC & COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Loan Program
PROGRAM SUMMARY
Process applications for assistance under sign and commercial rehab loam program. Review applications in accordance with program requirements, which have
been approved by the City and the Housing and Redevelopment Authority.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Process commercial rehab loans.
2. Continue to monitor all outstanding loans.
3. Monitor revised commercial rehab program and make changes as necessary.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change C O r
REVENUES: $30,000 $15,000 -50%
EXPENDITURES:
Salaries/Wages/Benefits $3,197 $3,337 4.4% I
Materials, Supplies& Services 9,385 9,719 3.6%
Capital Outlay 565 176 -68.9%
Reimbursed Expenditures - - -%
NET SOURCE
OF FUND BALANCE $16,853 $1,768 -89.5%
PERSONNEL:
Number of FTE positions .05 .05
143
PROGRAM 46230-ED LOAN PROGRAM
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUES
Interest on Loans 21,125 14,590 30,000 15,000 -50.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 2,303 $ 2,540 $ 2,533 $ 2,628 3.75%
524 SL/Converted-LTD - - 20 21 5.00% '
525 P.E.R.A. Contribution 119 130 131 145 10.69%
526 F.I.C.A. Contribution 167 182 195 202 3.59%
527 Cafeteria Benefit Plan 221 216 264 288 9.09%
531 Workers'Compensation Insurance 8 18 25 20 -20.00%
535 Paid Leave Accrual 27 28 29 33 13.79%
TOTAL 2,845 3,114 3,197 3,337 4.38%
Materials,Supplies and Services
540 Office Supplies - 100 267 267
542 General Supplies - 100 205 205
560 Postage - - 154 154
580 Audit 184 175 175 185 5.71%
581 Advertising and Publishing - 100 205 205
582 Expert&Professional Services 625 1,100 1,100 1,100
583 Other Contractual Services - - 513 513
584 Telephone-Local - - 41 41
586 Telephone-Cellular - - - -
588 Legal Services 185 2,100 3,900 3,900
616 Construction Costs - - - -
621 Space Allocation 1,275 1,275 1,275 1,275
622 Administrative Fee 615 592 592 916 54.73%
630 Training - 100 512 512
633 Dues and Memberships - - 205 205
635 Travel or Mileage - 50 100 100
637 Meals and Lodging - 50 100 100
143a
I 1 1 I I I I I I I I I I I I I 1 1 1
I I 1 I 1 1 I 1 I I 1 1 I 1 I 1 1 1 1
PROGRAM 46230- ED LOAN PROGRAM
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
652 General Liability 40 41 41 4I
665 Refunds&Reimbursements - - - -
TOTAL 2,924 5,783 9,385 9,719 3.56%
Capital Outlay
799 Equipment Allocation - 565 565 176 -68.85%
EXPENDITURE TOTAL 5,769 9,462 13,147 13,232 0.65%
NET REVENUE GENERATED $ 15,356 $ 5,128 $ 16,853 $ 1,768 -89.51%
I 43b
ECONOMIC & COMMUNITY DEVELOPMENT FUND 204
PROGRAM: Community Development Activity
PROGRAM SUMMARY
The Community Development Activity program of the Economic Development Department prepares various planning documents and reports necessary to ensure
orderly,development/redevelopment of City. Administration of overall economic development process. Preparation and administration of annual CDBG program
with Hennepin County.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 20182
1. Commencement of Vision action steps.
2. Continue liaison role for City between both HBCA and Twin West Chamber.
3. Work with consultant on the redevelopment of east end commercial area. ,
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: Tax Levy $0 $35,000 100%
EXPENDITURES: _ �_
Salaries/Wages/Benefits $0 $29,123 100% M ,
Materials, Supplies & Services 0 8,170 100% ; r F
Capital Outlay 0 88 100% II
� , '�i" i'. 3EP
: m III `,'� tfi
� 61
Reimbursed Expenditures - - -/o mr.rrti
NET USE OF FUND Gil "111111111" 1111 gg i t f ' i 111
BALANCE $0 $2,381 100/
g
PERSONNEL:
Number of FTE positions 0.0 0.40
144
I I I I I I I
1 1 1 I I I I I I I
I I 1 I I 1 I I I I { 1 1 1 I ) 1 I 1
PROGRAM 46250- COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Budget Budget Percent
CODE 2001 2002 Change
REVENUES
310 Property Taxes $ - $ 35,000
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees 23,093
524 SL/Converted-LTD 182
525 P.E.R.A. Contribution 1,277
526 F.I.C.A. Contribution 1,778
527 Cafeteria Benefit Plan 1,639
531 Workers'Compensation Insurance 115
533 Deferred Compensation 750
535 Paid Leave Accrual 289
TOTAL 29,123
Materials,Supplies and Services
540 Office Supplies 1,500
549 Motor Fuels and Lubricants 30
560 Postage 80
563 Maint.&Repair-Equipment/Vehicles 45
580 Audit 75
581 Advertising and Publication 105
582 Expert&Professional Services 300
584 Telephone-Local 100
621 Space Allocation 500
622 Administrative Fee 4,853
630 Training 50
633 Dues and Memberships 200
635 Travel or Mileage 75
637 Meals and Lodging 150
639 Subscriptions and Publications 20
652 General Liability 87
TOTAL 8,170
144a
PROGRAM 46250- COMMUNITY DEV ACTIVITY
REVENUE AND EXPENDITURE DETAIL
Budget Budget Percent
CODE 2001 2002 Change
Capital Outlay
799 Equipment Allocation 88
EXPENDITURE TOTAL 37,381
NET SPECIAL REVENUE SUPPORTI$ $ 2,381
144b
CITY OF HOPKINS-2002 BUDGET
REAL ESTATE PURCHASES AND SALES BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Miscellaneous $ 5,833 $ 6,542 $ 6,916 $ 6,200 $ 6,500 4.84% Right of way fees and interest earnings.
Expenditures
Materials, Supplies and Services
Professional&Technical Services - - - - -
Utilities and Maintenance - - - - -
Operations - - - - -
City Support Services - - - - -
Supplies and Materials - - - - -
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment Allocation - - - - -
Total Expenditures - - - - -
Reimbursed Expenditures - - - - -
Net Total Expenditures - - - - -
Net Revenues 5,833 6,542 6,916 6,200 6,500 4.84%
Ending Fund Balance 42,082 48,624 48,998 54,824 61,324 11.86%
The Real Estate Purchases and Sales fund accounts for some real
estate transactions of the city.
145
REAL ESTATE PURCHASES AND SALES FUND FUND 205
PROGRAM SUMMARY
,'� �-.F<4f 4 x n,.,.tsu � n'ssx`^ g .t '.£. �e. �r' •TSn ,"�;4`�`$ .�F.,� .,F. Er ..,.`�. � f�; �.?.F..� .... .�ta.Ft'x .��r n �� ��.r"'F.*�Xz��"r.v`c'x�Z�`iF`.��'-`nx
Undertake miscellaneous real estate activities for the city.
•
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
EXPENDITURES: FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ 6,200 $ 6,500 4.8%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ -
Materials, Supplies&Services - -
Capital Outlay - -
Reimbursed Expenditures - -
NET SOURCE
OF FUND BALANCE $ 6,200 $ 6,500 4.8%
PERSONNEL:
Number of FTE positions •
146
t 1 1 1 i 1 1 i 1 1 1 1 1 1 I 1 I 1
f } I 1 I I
CITY OF HOPKINS-2002 BUDGET
PARA TRANSIT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
State Grant $ 39,640 $ 63,217 $ 65,272 $ 65,273 $ 85,000 30.22% Grant from Met Council
Paratransit Fares 18,764 20,960 16,800 24,000 18,500 -22.92%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 4,939 7,193 7,652 7,600 7,884 3.74% One quarter full time employees
Fringe Benefits 2,511 (303) 1,486 1,945 2,098 7.87%
Materials,Supplies and Services
Professional&Technical Services 53,966 88,208 86,796 88,410 89,740 1.50% Transport.provider,audit&legal
Utilites&Maintenance - 129 538 - - Phones
Operations 549 501 570 1,400 700 -50.00% Postage,advertising and training.
City Support Services - 392 394 394 4,495 Insurance,space&admin fees
Total Expenditures 61,965 96,120 97,436 99,749 104,917 5.18%
Transfer In from general funds (603) (11,943) (15.364) (10.476) (1,417) -86.47% Transfer in from the general fund.
Indirectly Funded Amount (2,958) - 0 - -
Ending Fund Balance - - - - -
The Para Transit department administers the Hop-A-Ride program.
147
•
PROGRAM 44300 HOP-A-RIDE FUND 212
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
344 State Grant 33,128 42,384 39,640 63,217 65,272 65,273 85,000 30.22%
427 Paratransit Fares 18,381 15,745 18,764 20,960 16,800 24,000 18,500 -22.92%
490 Transfer In -General Fund 8,479 _ 603 11,943 15,364 10,476 1,417 -86.47%
TOTAL REVENUES 59,988 58,129 59,007 96,120 97,436 99,749 104,917 5.18%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 5,269 $ 4,865 $ 4,939 $ 7.193 $ 7,652 $ 7,600 $ 7,884 3.74%
524 SL Converted/LTD - - - - - 60 62 3.33%
525 P.E.R.A. Contribution 234 245 264 362 396 394 436 10.66%
526 F.I.C.A. Contribution 395 362 381 519 566 585 607 3.76%
527 Cafeteria Benefit Plan 286 25 I 248 407 408 792 864 9.09%
531 Workers Compensation 1 20 13 14 28 26 30 15.38%
535 Paid Leave Accrual - - 1,605 (1,605) 88 88 99 12.50%
TOTAL 6,185 5,743 7,450 6,890 9,138 9,545 9,982 4.58%
Materials,Supplies and Services
560 Postage 53 28 30 31 30 100 100
580 Audit 300 300 300 341 310 310 330 6.45%
581 Advertising and Publication 705 52 498 445 500 1,200 500 -58.33%
583 Other Contractual Services 52,686 48,890 53,612 87,786 86,436 88,000 89,300 1.48%
584 Telephone-local - - - 129 538
588 Legal Services 51 136 54 81 50 100 110 10.00%
621 Space Allocation - - - - - - 1,275
622 Administrative Services - - - - - - 2,826
630 Training 8 - - - 10 100 100
635 Travel or Mileage - 17 6 8 10 - -
637 Meals and Lodging - 5 15 17 20 - -
652 General Liability - - - 392 394 394 394
TOTAL 53,803 49,428 54,515 89,230 88,298 90,204 94,935 5.24%
TOTAL EXPENDITURES $ 59,988 $ 55,171 $ 61,965 $ 96,120 $ 97,436 $ 99,749 $ 104,917 5.18%
147a
( ( 1 1 1 1 1 I I I I I I I I 1 I I I
I I l .1 1 I I 1
T5 t. ,f,.,< fintr ` 1:; . �
r
FUND 212PARATRANSI - .P otos z 1 f , i
-`4"'" '' 04- rkq - � : 4. '' 4- 0 firk hs• Sif 4F j
PROGRAM: Hop-A-Ride ,, = �
PROGRAM SUMMARY
Provide paratransit services for residents of Hopkins. This service is a shared ride service within the City of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Contract with reliable provider of transit services.
2. Provide service within budget constraints.
3. Work with the School District to provide share service with ESL.
FY 2001 FY 2002 - . � 7,
Approved Approved Percent .* %m �wf.s� '`, `" v „ _ /Fx,
.,, ,"..,!,;t1',,,, A.. 4,...,� vis,4,...::•<. e ,
Budget Budget Change A r,.. .�T , 4 `k rt-
' .:''',..-'`"... :,..„:,w4.7:Veki.i.;14:4,-1:4!. 1- --.- ,''. ':-..- 4.11-;•1?"ii'-'t...:-..--1.-; 71 ,4' ..
REVENUES: $ 99,749 $104,917 5.2% ' ,.
. , • <} - 4001- "......ate►„ F I
EXPENDITURES: Y 1
I
Salaries/Wages/Benefits $ 9,545 $ 9,982 4.6% rK � Y� y } _ "
Materials, Supplies& Services 90,204 94,935 5.2% i.. ,' '
t
Capital Outlay - ;,:` 1 ,,,
Reimbursed Expenditures - - -
NET TAX AND GENERAL
REVENUE SUPPORTED - - _ --'
. ' , a, "
`
PERSONNEL:
Number of FTE positions 15 .154.--"5-_-::-J---,7.„.!_ =
y...-
148
CITY OF HOPKINS-2002 BUDGET
HOUSING REHABILITATION BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2000 2001 2002 Change Highlights
Revenues
Intergovernmental $ 3,860 $ 3,860 $ - $ 3,860 $ - -100.00%
Assessment Fees 767,444 - - - -
Interest Earnings 96,107 83,942 86,978 85,000 65,000 -23.53%
Miscellaneous (2,831) 1,110 709 - -
Bond Proceeds 4,030,000 - - - -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 48,047 51,303 55,814 53,702 55,755 3.82% One full time employee
Fringe Benefits 12,101 13,143 13,425 13,747 14,809 7.73%
Materials,Supplies and Services
Professional&Technical Services 426,288 4,069 1,806 5,630 5,655 0.44% Legal,Audit,and other consulting
Utilities and Maintenance 31 65 72 600 450 -25.00% Telephone
Operations 4,312 4,259 2,939 8,013 7,697 -3.94% Post.,print,adver.,train.,&misc.
City Support Services 13,691 15,513 19,145 18,853 16,686 -11.49% Space&occup.,admin.fee,insur.
Supplies and Materials 1,118 1,656 1,176 1,057 1,265 19.68% Office supplies and small equip.
Capital Outlay
Improvements 3,940,836 206,590 - - - Patio Homes and Valley View
Office Furniture and Equipment - - - - -
Equipment Allocation 5,856 3,344 1,000 1,000 879 -12.10% Computer and equipment alloc.
Total Expenditures 4,452,280 299,942 95,377 102,602 103,196 0.58%
Transfer to Debt Service 164,211 - - - -
Excess(deficiency)of Revenues
over Expenditures 278,089 (21 1,030) (7,690) (13,742) (38,196) 177.95%
Ending Fund Balance 1,528,619 1,317,589 1,309,899 1,303,847 1,271,703 -2.47%
The Housing Rehabilition department has three programs they are
Special Projects,Committee Liason and Housing Progams.
IIIINIM
149
I I I I I I I I I I I I I 1 I I I I I
I I I I I I i 1 1 1 ) I ) 1 I
HOUSING REHABILITATION FUND 213
REVENUE AND EXPENDITURE SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Intergovernmental 43,256 1,930 3,860 3,860 - 3,860 - -100.00%
Assessment Fees 623,899 267,636 767,444 - - - -
Interest Earnings 91,509 73,356 96,107 83,942 86,978 85,000 65,000 -23.53%
Miscellaneous 3,721 130 (2,831) 1,1 10 709 - -
Bond Proceeds 1,700,000 - 4,030,000 - - - -
TOTAL REVENUES 2,462,385 343,052 4,894,580 88,912 87,687 88,860 65,000 -26.85%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 46,062 $ 46,907 $ 48,047 $ 51,303 $ 55,814 $ 53,702 $ 55,755 3.82%
501 Overtime-Regular Employees 916 - - - - - -
524 SL Converted/LTD 503 421 375 362 376 423 438 3.55%
525 P.E.R.A. Contribution 2,061 2,364 2,571 2,657 2,892 2,781 3,084 10.90%
526 F.I.C.A. Contribution 3,679 3,593 3,941 4,125 4,380 4,134 4,294 3.87%
527 Cafeteria Benefit Plan 2,567 2,728 2,593 3,111 3,146 4,080 4,262 4.46%
531 Workers'Compensation Insurance 28 192 126 232 228 235 235
533 Deferred Compensation 1,480 1,479 1,903 2,771 1,784 1,475 1,800 22.03%
535 Paid Leave Accrual - (64) 592 (115) 619 619 696 12.44%
TOTAL 57,296 57,620 60,148 64,446 69,239 67,449 70,564 4.62%
Materials,Supplies and Services
540 Office Supplies 530 698 712 1,089 1,042 857 1,065 24.27%
542 General Supplies - 751 406 567 134 200 200
560 Postage 1,184 524 1,405 1,654 686 3,033 2,765 -8.84%
563 Maintenance -Equip./Vehicle (494) 37 - 40 40 - -
568 Printing - 5,065 17 805 - 1,000 1,000
580 Audit 500 500 513 577 540 540 565 4.63%
581 Advertising and Publication 505 359 869 147 122 322 240 -25.47%
582 Expert&Professional Services 2,594 3,902 286,489 1,044 706 1,500 1,500
583 Other Contractual Services 57,468 432 130,377 1,059 - - -
584 Telephone-Local 384 382 31 25 32 600 450 -25.00%
149a
HOUSING REHABILITATION FUND 213
REVENUE AND EXPENDITURE SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services(cont.)
588 Legal Services 4,383 4,479 8,909 1,389 560 3,590 3,590
616 Conctruction Costs 1,895,000 - 3,940,836 206,590 - - -
621 Space Allocation - - 8,400 8,500 8,500 8,500 8,710 2.47%
622 Administrative Fee 1,800 2,400 3,848 5,811 8,893 8,893 6,516 -26.73%
630 Training 1,336 995 750 - 130 1,055 1,055
633 Dues and Memberships - 315 190 200 200 303 337 11.22%
635 Travel/Mileage - 345 278 351 224 300 300
636 Conference Fees - 774 253 565 910 1,000 1,000
637 Meals and Lodging - 356 550 537 667 800 800
639 Subscription and Publications 165 - - - - 200 200
651 Fleet Liability - - - - 312 260 260
652 General Liability - - 1,443 1,202 1,440 1,200 1,200
TOTAL 1,965,355 22,314 4,386,276 232,152 25,138 34,153 31,753 -7.03%
Capital Outlay
760 Computers - 2,104 - - - - -
799 Equipment Allocation - 5,871 5,856 3,344 1,000 1,000 879 -12.10%
TOTAL - 7,975 5,856 3,344 1,000 1,000 879 -12.10%
Debt Service
840 Agent Fee - - 75 - - - -
850 Bond Discount - - 6,592 - - - -
TOTAL - - 6,667 - - - -
Transfers
930 Transfer to Debt Service 171,404 267,637 164,211 - - - -
EXPENDITURE TOTAL $ 2,194,055 $ 355,546 $ 4,623,158 $ 299,942 $ 95,377 $ 102,602 $ 103,196 0.58%
Net Excess(Deficeincy)of Revenues
over Expenditures 268,330 (12,494) 271,422 (211,030) (7,690) (13,742) (38,196) 177.95%
149b
1 I I I I I I I I I I I I I I I I I I
HOUSING REHAB FUND 213
PROGRAM: Special Projects
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Coordinate annual Home Remodeling Fair. Staff support
of housing programs such as 1st Time Home Buyer Mortgage Program, Image Awards,Housing Improvement Areas and Livable Communities Program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue support of various housing programs, including the administration of the Livable Communities Demonstration Account grant for the East CBD
redevelopment project.
2. Coordinate program with vision statement goals and objectives.
FY 2001 FY 2002 �' ;fix =
Approved Approved Percent
Budget Budget Change ,
> :
rt 1 O -, .•t Yt \
REVENUES: $ 3,860 $ - -100% ���'" " -'�., *. -"�'-='
EXPENDITURES: r `nw , ` ' 44t
Salaries/Wages/Benefits $35,611 $ 37,292 4.7% " r t F ,, ,
Materials, Supplies& Services 18,285 15,925 -13.1% I'Al2K >� '
Capital Outlay 500 439 -12.2% --
-
»_ K
Reimbursed Expenditures - - -
k
NET USE OF FUND N I N F
N
BALANCE $ 50,536 $ 53,656 6.1%
N jj
Poll Mirk
PERSONNEL: C( F 9,17-3000 ,�,.
Number of FTE positions .55 .55 r: "i� t ....
150
PROGRAM 46320-SPECIAL PROJECTS Fund 213
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
•
345 State Grant 3,860 - 3,860 - -100.00%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 28,786 $ 30,870 $ 28,368 $ 29,475 3.90%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD 334 376 223 232 4.04%
525 P.E.R.A. Contribution 1,491 1,600 1,469 1,630 10.96%
526 F.I.C.A.Contribution 2,403 2,496 2,184 2,270 3.94%
527 Cafeteria Benefit Plan 1,811 1,770 1,715 1,782 3.91%
531 Workers'Compensation Insurance 178 136 125 135 8.00%
533 Deferred Compensation 2,634 1,784 1,200 1,400 16.67%
535 Paid Leave Accrual (395) 327 327 368 12.54%
TOTAL 37,242 39,359 35,611 37,292 4.72%
Materials,Supplies and Services
540 Office Supplies 56 50 425 100 -76.47%
542 General Supplies 483 84 100 100
560 Postage - - 2,500 1,500 -40.00%
563 Maintenance-Equip./Vehicle - - - -
568 Printing 805 - 1,000 1,000
580 Audit 289 270 270 285 5.56%
581 Advertising and Publication - 122 160 160
582 Expert&Professional Services - - 750 750
584 Telephone-Local - - 300 300
588 Legal Services - - 1,525 1,525
621 Space Allocation 4,250 4,250 4,250 4,355 2.47%
622 Administrative Fee 2,905 4,447 4,447 3,258 -26.74%
630 Training - - 525 525
633 Dues and Memberships 180 180 153 187 22.22%
635 Travel/Mileage 28 50 150 150
150a
I 1 I I I I I i 1 I I I I I I I 1 1 1
I 1 I I I I I I I I I 1 1 I 1
PROGRAM 46320-SPECIAL PROJECTS Fund 213
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
636 Conference Fees 535 550 500 500
637 Meals and Lodging 224 250 400 400
639 Subscription and Publications - - 100 100
651 Fleet Liability - 156 130 130
652 General Liability 602 720 600 600
TOTAL 10,357 11,129 18,285 15,925 -12.91%
Capital Outlay
799 Equipment Allocation 1,672 500 500 439 -12.20%
PROGRAM TOTAL $ 49,271 $ 50,988 $ 54,396 $ 53,656 -1.36%
NET SPECIAL REVENUE
SUPPORTED 45,411 50,988 50,536 53,656 6.17%
150b
HOUSING REHAB FUND 213
PROGRAM: Committee Liaison
PROGRAM SUMMARY
Coordinate monthly meetings of the Hopkins Apartment Managers Association. Serve as the City representative on the Hopkins Family Resource Center Board
of Directors and other community committees and collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Coordinate program with vision statement goals and objectives.
FY 2001 FY 2002
Approved Approved Percent 5000
Budget Budget Change
4500 I ■
REVENUES: $ - $ - -100% 40001
11.1111.1111111.1
EXPENDITURES: 3500I j_ ■
Salaries/Wages/Benefits $ 15,919 $ 16,636 4.5% 3000 I
1 ■ FM SF
Materials, Supplies & 7,668 8,249 7.6% 25011
I 'Mir ■ Aptments
Services 2000 I' ■ ®Other
Capital Outlay 250 220 -12.0% 1500 '' Mil
1000500II
Reimbursed Expenditures - - lit:
il _
� :
NET USE OF FUND 0 �.... :_ J
Ir
BALANCE $ 23,837 $ 25,105 5.3%
1960 1970 1980 1990
PERSONNEL:
Number of FTE positions .25 .25
HOUSING GROWTH
'Si
I I I 1 i , i
i 1 i 1 1 1 1 I 1 1 I 1 i 1 1 1 1 1 1
PROGRAM 46330-COMMITTEE LIASON Fund 213
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
449 Miscellaneous 1,110 709 - -
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 11,293 $ 12,472 $ 12,667 $ 13,140 3.73%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD 28 - 100 103 3.00%
525 P.E.R.A. Contribution 585 646 656 727 10.82%
526 F.I.C.A. Contribution 870 942 975 1,012 3.79%
527 Cafeteria Benefit Plan 659 688 1,045 1,040 -0.48%
531 Workers'Compensation Insurance 31 46 55 50 -9.09%
533 Deferred Compensation 137 - 275 400 45.45%
535 Paid Leave Accrual 140 146 146 164 12.33%
TOTAL 13,743 14,940 15,919 16,636 4.50%
Materials,Supplies and Services
540 Office Supplies 763 792 217 750 245.62%
542 General Supplies 84 50 50 50
560 Postage 1,654 676 268 1,000 273.13%
563 Maintenance-Equip.Nehicle 40 40 - -
568 Printing - - - -
580 Audit 144 135 135 140 3.70%
581 Advertising and Publication - - 80 80
582 Expert&Professional Services 96 100 375 375
584 Telephone-Local - 150 -
588 Legal Services 18 50 765 765
621 Space Allocation 2,125 2,125 2,125 2,180 2.59%
622 Administrative Fee 1,453 2,223 2,223 1,629 -26.72%
630 Training - 100 265 265
633 Dues and Memberships 20 20 75 75
635 Travel/Mileage 50 84 75 75
151a
PROGRAM 46330-COMMITTEE LIASON Fund 213.
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
636 Conference Fees - 145 250 250
637 Meals and Lodging 150 224 200 200
639 Subscription and Publications - - 50 50
651 Fleet Liability - 78 65 65
652 General Liability 300 360 300 300
TOTAL 6,897 7,202 7,668 8,249 7.58%
Capital Outlay
799 Equipment Allocation 836 250 250 220 -12.00%
PROGRAM TOTAL $ 21,476 $ 22,392 $ 23,837 $ 25,105 5.32%
NET SPECIAL REVENUE
SUPPORTED 20,366 21,683 23,837 25,105 5.32%
15 lb
1 I 1 I I I I I I I I I I I I I 1 1 1
I I I I I 1 I I I I I I I I 1
HOUSING REHAB FUND 213
PROGRAM: Housing Program
PROGRAM SUMMARY
Administer the Revolving Housing Rehabilitation Loan/Grant program. Screen applicants to determine eligibility for program. Monitor opportunities for new
funding sources. Provide ongoing loan servicing support.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Coordinate program with vision statement goals and objectives.
2. Process applications in a timely manner.
FY 2001 FY 2002 j -1
Approved Approved Percent
Budget Budget Change l'•,,---
REVENUES: $ 85,000 $ 65,000 -23.5% 1 1 ,, e.,
EXPENDITURES: 3 ti , 1 t
Salaries/Wages/Benefits $ 15,919 $ 16,636 4.5% p10,,, i 4 ,, `Ill' 14i .,4 l !
rt"-_ a ' V 1 .{ ill Lid i1, f 11
•Materials, Supplies& Services 8,200 7,579 -6.6% ,,1:1;;`;,t l X11.,, I.! ' F 1.` . 1 , ;:::.1.1 I ;.
! � �i j4 ,,;,',--.44,41.i. ''14,40*‘
9f
r
Capital Outlay 250 220 -12.0% F r,, ,� •,,; .ay ` "''< :�3 ---7t- •
'
.; t, s
,fir , s PSS,.
Reimbursed Expenditures - - - ., 1 -
NET SOURCE OF FUND ,,
BALANCE $ 60,631 $ 40,565 -33.2% z.'
i
PERSONNEL:
Number of FTE positions .25 .25
152
PROGRAM 46340- HOUSING PROGRAM
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
370 Interest Earnings 83,942 86,978 85,000 65,000 -23.53%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 11,224 $ 12,472 $ 12,667 $ 13,140 3.73%
501 Overtime-Regular Employees - - - -
524 SL/Converted-LTD - - 100 103 3.00%
525 P.E.R.A. Contribution 581 646 656 727 10.82%
526 F.I.C.A. Contribution 852 942 975 1,012 3.79%
527 Cafeteria Benefit Plan 641 688 1,320 1,440 9.09%
531 Workers'Compensation Insurance 23 46 55 50 -9.09%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 140 146 146 164 12.33%
TOTAL 13,461 14,940 15,919 16,636 4.50%
Materials,Supplies and Services
540 Office Supplies 270 200 215 215
542 General Supplies - - 50 50
560 Postage - 10 265 265
563 Maintenance-Equip./Vehicle - - - -
568 Printing - - - -
580 Audit 144 135 135 140 3.70%
581 Advertising and Publication 147 - 82 -
582 Expert&Professional Services 948 606 375 375
584 Telephone-Local 25 32 150 150
588 Legal Services 910 510 1,300 1,300
621 Space Allocation 2,125 2,125 2,125 2,175 2.35%
622 Administrative Fee 1,453 2,223 2,223 1,629 -26.72%
630 Training - 30 265 265
633 Dues and Memberships - - 75 75
635 Travel/Mileage 273 90 75 75
152a
[ [ [ I I I I I I I I I I 1 I I I I 1
1 l I I I , 1 I 1 1 I 1 I 1 1 1 1
Materials,Supplies and Services,(cont.)
636 Conference Fees 30 215 250 250
637 Meals and Lodging 163 193 200 200
639 Subscription and Publications - - 50 50
651 Fleet Liability - 78 65 6.5
652 General Liability 300 360 300 300
TOTAL 6,788 6,807 8,200 7,579 -7.57%
Capital Outlay
799 Equipment Allocation 836 250 250 220 -12.00%
PROGRAM TOTAL $ 21.085 $ 21,997 $ 24,369 $ 24,435 0.27%
NET REVENUE OVER
EXPENDITURES 62,857 64,981 60,631 40,565 -33.10%
152b
CITY OF HOPKINS-2001 BUDGET
PARKING BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change evenue and Expenditure Highlight:
Revenues
Court Fines $ 24,119 $ 37,035 $ 56,345 $ 27,000 $ 45,000 66.67% Higher enforcement activity
Leased Parking 35,283 45,606 42,000 36,830 41,000 11.32% More permit sales
Interest Earned 15,592 20,726 20,498 15,000 12,000 -20.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 53,067 48,711 59,598 56,483 62,415 10.50% One and one-quarter employees
Fringe Benefits 12,087 7,823 10,496 10,664 11,325 6.20%
Materials,Supplies and Services
Professional&Technical Services 3,232 998 963 5,840 6,110 4.62% Legal,Audit,and other consulting
Utilities and Maintenance 27,727 14,438 15,179 27,710 29,980 8.19% Bldg&equip.maint.,electricity
Operations 216 904 - 760 760 Postage,print,adver.,train,&misc.
City Support Services 21,789 14,322 17,777 15,350 16,005 4.27% Space and occup,admin.fee,insur.
Supplies and Materials 3,954 3,791 4,249 10,750 10,350 -3.72% Supplies,uniforms and small equip
Capital Outlay
Other Improvements - - - - 41,032 Sealer,replace expansion
Office Furniture and Equipment - - - - - .
Equipment Allocation 1,296 1,500 576 576 2,161 275.17% Computer and equipment allocation
Total Expenditures 123,368 92,487 108,837 128,133 180,138 40.59%
Excess(deficiency)of Revenues
over Expenditures (48,374) 10,880 10,006 (49,303) (82,138) 66.60%
Ending Fund Balance 347,268 358,148 368,154 308,845 286,016 -7.39%
The Parking department has three programs they are Enforcement,
Parking Operations and Ramp Maintenance.
153
I I I I 1 1 ( ( I ( 1 I 1 I I I 1
1 I 1 I I I I I I I I I I I I I I I 1
DEPARTMENT - PARKING FUND 214
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUE
360 Court Fines 5,789 24,374 24,119 37,035 56,345 27,000 45,000 66.67%
370 Interest Earned 13,223 14,403 15,592 20,726 20,498 15,000 12,000 -20.00%
381 Leased Parking 13,695 15,535 • 19,218 23,264 27,000 20,000 25,000 25.00%
381 Ramp Lease 16,300 15,300 16,065 22,342 15,000 16,830 16,000 -4.93%
TOTAL 49,007 69,612 74,994 103,367 118,843 78,830 98,000 24.32%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 46,049 $ 60,532 $ 52,576 $ 46,901 $ 57,173 $ 55,483 $ 60,415 8.89%
501 Overtime-Regular Employees 120 185 243 - - - - -
503 Part-Time Employees 2,138 405 248 1,810 2,426 1,000 2,000 100.00%
524 SL Converted/LTD 341 191 14 - - 437 476 8.92%
525 P.E.R.A. Contribution 2,015 2,639 2,593 2,492 3,510 2,875 3,341 16.21%
526 F.I.C.A. Contribution 3,706 4,385 3,983 3,663 . 4,508 4,272 4,652 8.90%
527 Cafeteria Benefit Plan 3,189 4,607 3,391 1,687 1,485 1,584 1,728 9.09%
531 Workers'Compensation Insurance 63 548 373 271 352 855 415 -51.46%
533 Deferred Compensation 1,862 1,192 214 - - - -
535 Paid Leave Accrual - (2,120) 1,519 (290) 641 641 713 11.23%
TOTAL 59,483 72,564 65,154 56,534 70,094 67,147 73,740 9.82%
Material,Supplies and Services
540 Office Supplies - - 161 - - - -
541 Uniforms/Clothing - - 1,168 1,101 - 1,000 500 -50.00%
542 General Supplies 154 1,232 1,538 431 2,769 4,100 4,900 19.51%
543 Equipment&Vehicle Parts 55 76 15 130 387 1,550 1,750 12.90%
544 Structural Supplies 3,228 360 51 846 - - -
545 Parts and Supplies - 354 - 120 155 900 900
549 Motor Fuels and Lubricants 74 44 235 1,035 939 1,000 1,100 10.00%
555 Other Supplies - 1,235 786 128 - 21200 1,200 -45.45%
560 Postage - 21 77 4 - 100 100
563 Maint. &Repair-Equip. &Vehicles 344 - 476 2 - 530 530
153a
DEPARTMENT - PARKING FUND 214
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Material,Supplies and Services,cont. •
565 Maint. &Repair- Structures 19,186 7,135 16,977 4,007 3,393 15,375 15,375
567 Maint. &Repair-Other Improvement 540 - 30 (400) - 2,025 2,025
568 Printing - 117 26 - - 100 100
580 Audit 600 600 616 683 640 640 660 3.13%
581 Advertising and Publication 1,031 57 22 - - 250 250
582 Expert&Professional Services 3,649 - 1,932 315 - 5,000 5,000
584 Telephone-Local 381 472 432 401 564 450 550 22.22%
588 Legal Services - 221 684 - 323 200 450 125.00%
604 Electricity 8,438 9,202 9,732 8,848 9,242 9,200 9,800 6.52%
611 Equipment Rental - - - 900 - - -
621 Space Allocation - - 10,500 4,250 4,250 4,250 4,305 1.29%
622 Administrative Fee 11,600 12,300 4,512 4,111 6,927 4,200 4,800 14.29%
623 Garage-Labor&Burden 207 160 80 1,580 1,980 130 1,700 1207.69%
630 Training 455 364 - - - 210 210
633 Dues -Memberships - 40 - - - 100 100
636 Conferences - - 26 - - - -
637 Meals/Lodging - - 65 - - - -
644 Taxes and Licenses - 204 - - - - -
652 General Liability 4,365 5,527 5,543 5,140 5,400 5,400 5,400
653 Property Insurance 860 867 1,234 821 1,200 1,500 1,500
TOTAL 55,167 40,588 56,918 34,453 38,168 60,410 63,205 4.63%
Capital Outlay
720 Other Improvements - - - - - - 41,032
760 Computers - 2,103 - - - - - -
799 Equipment Allocation - 1,300 1,296 1,500 576 576 2,161 275.17%
TOTAL - 3,403 1,296 1,500 576 576 43,193 • 7398.78%
EXPENDITURE TOTAL $ 114,650 $ 116,555 $ 123,368 $ 92,487 $ 108,837 $ 128,133 $ 180,138 40.59%
NET SOURCE (USE) OF FUND
BALANCE (65,643) (46,943) (48,374) 10,880 10,006 (49,303) (82,138) 66.60%
153b
1 I I I I I 1 I I ( I I I I I I 1 I I
1 1 1 1 1 1 l 1 1 1
.. i � ' t„ ., h. av �< Fi
r --u-
FUND 214< , r ? ,l V _ � ; irPARKI G FUND `••' m .r --s N% r � �*�� � �� � �"` ��.'r `� ,��
� r n�lt �y�✓f�if "` fxhfv�t�, .7 �gyt�itr °" ftF ' xy ,, :? 1,fii1.41,7:4'./,,,4:.:4,:::
£1,7
:4'fA40` '' < , �` p ,PROGRAM: Parking Enforcement v .� .
PROGRAM SUMMARY a
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking rules are followed. ° 1)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Monitor the effects of current parking enforcement efforts and recommend changes as needed: x . ' ' ' fi r�� i
z.-
FY 2001 FY 2002
Approved Approved Percent 3:
Budget Budget Change C4P7t
~+rte'
REVENUES: $ 27,000 $ 45,000 66.7% gib
.' +rte
EXPENDITURES: .Ar
Salaries/Wages/Benefits $ 47,854 $ 53,021 10.8%
Materials, Supplies& Services 10,485 10,965 4.6%
1
Capital Outlay 425 1,721 309.4%
Reimbursed Expenditures - - -
NET USE OF FUND BALANCE $ 31,764 $ 20,,707 -34.8%
PERSONNEL:
Number of FTE positions 1.5 1.5
154
PROGRAM 44400-PARKING ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
360 Court Fines 37,035 56,345 27,000 45,000 66.67%
370 Interest Earned - - - -
381 Leased Parking - - - -
REVENUE TOTAL 37.035 56,345 27,000 45,000 66.67%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 29,286 $ 39,288 $ 40,283 $ 44,647 10.83%
503 Part-time Employees 1,195 1,881 1,000 1,400 40.00%
524 SL/Converted-LTD - - 317 352 11.04%
525 P.E.R.A. Contribution 1,579 2,133 2,087 2,469 18.30%
526 F.I.C.A. Contribution 2,332 3,170 3,102 3,438 10.83%
527 Cafeteria Benefit Plan 9 - - -
531 Workers'Compensation Insurance 115 154 600 200 -66.67%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 370 465 465 515 10.75%
TOTAL 34,886 47,091 47,854 53,021 10.80%
Materials,Supplies and Services
541 Uniforms/Clothing 1,101 - 1,000 500 -50.00%
542 General Supplies 206 2,529 200 1,000 400.00%
543 Equipment&Vehicle Parts 112 377 200 400 100.00%
545 Parts and Supplies - - 200 200
549 Motor Fuels and Lubricants 1,035 939 1,000 1,100 10.00%
555 Other Supplies 128 - 2,000 1,000 -50.00%
560 Postage 4 - 100 100
568 Printing - - 100 100
580 Audit 341 320 320 330 3.13%
582 Expert&Professional Services - - - -
588 Legal Services - - 200 200
611 Equipment Rental 900 - - -
154a
1 I I I I I I I I I I I I I I I 1 1 I
I I I I I I I I I I I I I I I 1 I I 1
PROGRAM 44400-PARKING ENFORCEMENT
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
621 Space Allocation 2,125 2,125 2,125 . 2,125
622 Administrative Fee 2,251 3,030 2,300 1,600 -30.43%
623 Garage-Labor&Burden 1,580 1,980 130 1,700 1207.69%
630 Training - - 110 110
633 Dues -Memberships - - 100 100
652 General Liability 392 400 400 400 •
TOTAL 10,175 11,699 10,485 10,965 4.58%
Capital Outlay
799 Equipment Allocation 1,500 425 425 1,721 304.94%
EXPENDITURE TOTAL $ 46,561 $ 59,215 $ 58,764 $ 65,707 11.82%
NET(USE)OF FUND BALANCE (9,526) (2,869) (31,764) (20,707) -34.81%
154b
PARKING FUND FUND 214
PROGRAM: Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on any questions by the general public. Provide
information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1._ Review funding options for future maintenance of public lots.
2. Maintain and improve public parking lots as needed.
3. Monitor the effect of changes made to lots 500, 600 and 750.
4. Work with Public Works department to complete analysis of public parking lots.
5. Update parking map and implement marketing plan of parking system.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 35,000 $ 37,000 5.7%
EXPENDITURES:
Salaries/Wages/Benefits $ 9,647 $ 10,647 10.4%
Materials, Supplies & Services 7,162 8,095 13.0%
Capital Outlay 151 440 191.4%
Reimbursed Expenditures - - -
NET SOURCE OF FUND BALANCE $ 18,041 $ 17,818 -1.2%
PERSONNEL:
Number of FTE positions .15 .15
155
' "
I I I I I I I I I I 1 I I 1
PROGRAM 44410-PARKING OPERATIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
360 Court Fines - - - -
370 Interest Earned 20,726 20,498 15,000 12,000 -20.00%
381 Leased Parking 23,264 27,000 20,000 25,000 25.00%
REVENUE TOTAL 43,990 47,498 35,000 37,000 5.71%
EXPENDITURE .
Salaries and Employee Benefits
500 Regular Employees 14,530 $ 2,891 7,600 7,884 3.74%
503 Part-time Employees 615 545 - 600
524 SL/Converted-LTD - - 60 62 3.33%
525 P.E.R.A. Contribution 753 150 394 436 10.66%
526 F.I.C.A. Contribution 1,107 261 585 607 3.76%
527 Cafeteria Benefit Plan 1,407 189 _ 792 864 9.09%
531 Workers'Compensation Insurance 155 86 128 95 -25.78%
533 Deferred Compensation - - - -
535 Paid Leave Accrual (742) • 88 88 99 12.50%
TOTAL 17,825 4,209 9,647 10,647 10.37%
Materials,Supplies and Services
542 General Supplies - - 400 400
544 Structural Supplies 846 - - -
545 Parts and Supplies 120 155 500 500
555 Other Supplies - - 200 200
563 Maint. &Repair-Equip. &Vehicles 2 - 265 265
565 Maint. &Repair-Structures - - - -
567 Maint. &Repair-Other Improvements - - 1,000 1,000
580 Audit 171 160 160 165 3.13%
581 Advertising and Publication - - 125 125
582 Expert&Professional Services 315 - 2,500 2,500
588 Legal Services - 323 - 250
61 1 Equipment Rental - - - -
155a
PROGRAM 44410 - PARKING OPERATIONS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
621 Space Allocation 1,062 1,062 1,062 1,090 2.64%
622 Administrative Fee 930 2,948 950 1,600 68.42%
623 Garage-Labor&Burden - - - -
630 Training - - - -
633 Dues-Memberships
652 General Liability,Fire,Etc. - - - -
TOTAL 3,446 4,647 7,162 8,095 13.03%
Capital Outlay
799 Equipment Allocation - 151 151 440 191.39%
EXPENDITURE TOTAL $ 21,271 $ 9,007 $ 16,960 $ 19,182 13.10%
NET SOURCE OF FUND BALANCI 22,719 38,491 18,040 17,818 -1.23%
155b
1 I 1 I I I I I I I I I I I I I I 1 I
PARKING FUND FUND 214
PROGRAM: Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp. Implement recommendations by the City
Council and the Parking Committee and follow-up on any questions by the general public. Provide information to the Parking Committee and the City Council on
items of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
3. Update and implement marketing plan of parking system.
FY 2001 FY 2002 ...
Approved Approved Percent , ,, ,A
Budget Budget Change " -' � �, , ,
t 4
REVENUES: $ 16,830 $ 16,000 -4.9% �1, s
EXPENDITURES: ,-,
Salaries/Wages/Benefits $ 9,646 $ 10,072 4.4% 1 ', 4s- a
�
3 , b , g ;
, ve, L � §
, `Materials, Supplies & Services 42,763 44,145 3- .4rw r3.2% � x 4
'ar �� � ��.:'!;-il* `��� i ��`
11. P
Capital Outlay - 41,032 100% � 4r r � �� ,
Reimbursed Expenditures -
s
NET USE OF FUND BALANCE $ 35,579 $ 79,249 122.7%
tto
---- -,..,-,-,-_-,-,--- ....,'.17,:,,,o, ,,,,_%- ,..;•.11:::4171 17.7.—'''4.1,1
PERSONNEL: „.,.� - ,,, ;.;=
Number of FTE .ositions .15 .15 � ��' „;k,;.,,,, "`
156 —
PROGRAM 44420-PARKING RAMP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
360 Court Fines - - - -
370 Interest Earned - - - -
381. Leased Parking 22,342 15,000 16,830 16,000 -4.93%
TOTAL 22,342 15,000 16,830 16,000 -4.93%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 3,085 $ 14,994 $ 7,600 $ 7,884 3.74%
503 Part-time Employees - - - -
524 SL/Converted-LTD - - 60 62 3.33%
525 P.E.R.A. Contribution 160 1,227 394 436 10.66%
526 F.I.C.A. Contribution 224 1,077 585 607 3.76%
527 Cafeteria Benefit Plan 271 1,296 792 864 9.09%
531 Workers'Compensation Insurance 1 112 127 120 -5.51%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 82 88 88 99 12.50%
TOTAL 3,823 18,794 9,646 10,072 4.42%
Materials,Supplies and Services
541 Uniforms - - - -
542 General Supplies 225 240 3,500 3,500
543 Equipment and Vehicle Parts 18 10 1,350 1,350
545 Parts and supplies - - 200 200
563 Maint. &Repair-Equip. &Vehicles - - 265 265
565 Maint. &Repair-Structures 4,007 3,393 15,375 15,375
567 Maint. &Repair-Other Improvements (400) - 1,025 1,025
580 Audit 171 160 160 165 3.13%
581 Advertising and Publication - - 125 125
582 Expert&Professional Services - - 2,500 2,500
584 Telephone-Local 401 564 450 550 22.22%
604 Electricity 8,848 9,242 9,200 9,800 6.52%
156a
1 1 1 I I I 1 1 M l I I I I I I 1 1 1
) 1 I I I ► I I I I I I I 1 I I 1 1 1
PROGRAM 44420-PARKING RAMP
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
621 Space Allocation 1,063 1,063 1,063 1,090 2.54%
622 Administrative Fee 930 950 950 1,600 68.42%
630 Training - - 100 100
652 General Liability,Fire,Etc. 4,748 5,000 5,000 5,000
653 Property Insurance 821 I,200 1,500 1,500
TOTAL 20,832 21,822 42,763 44,145 3.23%
Capital Outlay
720 Other Improvements - - - 41,032
EXPENDITURE TOTAL $ 24,655 $ 40,616 $ 52,409 $ 95,249 81.74%
NET(USE) OF FUND BALANCE (2,313) (25,616) (35,579) (79,249) 122.74%
156b
CITY OF HOPKINS-2002 BUDGET
SECTION 8 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 _ 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Intergovernmental-Federal-Sec 8 $ 57,022 $ 76,269 $ 87,820 $ 76,000 $ 87,400 15.00%
Interest Earnings - - 500 500 600 20.00%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 45,284 36,161 41,731 44,322 41,300 -6.82%
Fringe Benefits 13,003 10,611 10,452 13,837 14,117 2.02%
Materials,Supplies and Services
Professional&Technical Services - 13 882 100 100
Utilities and Maintenance 2,365 2,568 3,126 2,200 4,580 108.18% Telephone&equip maint
Operations 2,560 2,811 3,701 3,155 3,340 5.86% Postage,training and other misc.
City Support Services 3,850 1,662 5,069 5,069 5,833 Accounting,admin.and insurance
Supplies and Materials 1,429 1,135 1,102 2,000 2,000 Office supplies and small equipment
Capital Outlay
Office Furniture and Equipment 1,111 3,344 904 904 617 -31.75%
Total Expenditures 69,602 58,305 66,967 71,587 71,887 0.42%
Excess(deficiency)of revenue over
expenditures (12,580) 17,964 21,353 4,913 16,113 227.97%
Ending Fund Balance 103 18,067 39,420 22,980 55,533 141.66%
The Section 8 Housing Department administers the HUD rental
assistance program.
r
157
1 I I I I I I I I I I I I I I I I
I i I I I I 1 >I 1 I I 1 I 1 I I I I 1
PROGRAM 46370 SECTION 8 FUND 215
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998. 1999 2000 2001 2001 2002 Change
REVENUES
332 Intergovernmental -Federal -Sec 8 43,256 52,799 57,022 76,269 87,820 76,000 87,400 15.00%
370 Interest Earned - - - - 500 500 600 20.00%
TOTAL REVENUES 43,256 52,799 57,022 76,269 88,320 76,500 88,000 15.03%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 30,337 $ 44,841 $ 45,284 $ 36,161 $ 41,731 $ 44,322 $ 41,300 -6.82%
503 Part Time Employees 200 - - - - - -
524 SL Converted/LTD - 94 253 244 187 349 325 -6.88%
525 P.E.R.A. Contribution 5 - - - - 2,296 2,284 -0.52%
526 F.I.C.A. Contribution 2,241 3,429 3,833 3,060 3,334 3,413 3,180 -6.83%
527 Cafeteria Benefit Plan 2,080 2,584 3,586 2,818 2,863 2,618 3,512 34.15%
531 Workers Compensation 127 867 416 486 855 1,000 900 -10.00%
533 Deferred Compensation - 1,417 3,805 3,640 2,702 3,650 3,400 -6.85%
535 Paid Leave Accrual - 450 1,110 363 511 511 516 0.98%
TOTAL 34,990 53,682 58,287 46,772 52,183 58,159 55,417 -4.71%
Materials,Supplies and Services
540 Office Supplies 1,150 1,165 1,429 1,135 1,102 2,000 2,000
560 Postage 1,400 2,113 2,380 2,175 2,458 2,400 2,550 6.25%
563 Maintenance-Equip./Vehicle - 788 207 50 98 - 1,500
567 Maint. &Repair-Other Improvemts 2,414 - - - - - -
581 Advertising and Publication - - - - 646 105 100 -4.76%
582 Expert and Professional Services - 116 - 13 122 - -
584 Telephone- local 236 3,115 1,726 1,985 2,550 1,800 2,600 44.44%
586 Telephone-cellular 159 432 533 478 400 480 20.00%
588 Legal Services 17 - - - 760 100 100
622 Intergovernmental Admin.Fee 1,200 1,200 3,850 1,662 5,069 5,069 5,833 15.07%
630 Training - - - - - 100 100
635 Travel/Mileage 129 167 149 197 150 160 6.67%
157a
PROGRAM 46370 SECTION 8 FUND 215
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
636 Conference Fees - - - 360 300 300 320 6.67%
637 Meals and Lodging - - 13 127 100 100 110 10.00%
TOTAL 6,417 8,785 10,204 8,189 13,880 12,524 15,853 26.58%
Capital Outlay
750 Office Equipment&Furnishings - 9,189 - - - - -
760 Computers - - 1,111 - - - -
799 Equipment Allocation - - - 3,344 904 904 617 -31.75%
TOTAL - 9,189 1,111 3,344 904 904 617 -31.75%
EXPENDITURE TOTAL $ 41,407 $ 71,656 $ 69,602 $ 58,305 $ 66,967 $ 71,587 $ 71,887 0.42%
NET SOURCE (USE) OF FUND
BALANCE 1,849 (18,857) (12,580) 17,964 21,353 4,913 16,113 227.97%
157b
I I 1 I I I I I I I I I I I ( I I I 1
I I I 1 3 ) 1 3 3 1 1 1 1 )
SECTION 8 FUND fiFf � `, FUND215
A ,
' N'> r Z,fi ` �t 4ia # s r'n,'',"'"' r ' x ak,),'''',1.,''
PROGRAM: Section 8 k 3, F, ` : , ar ,ttr � #r hu Exr
z
R!.
PROGRAM SUMMARY
Administration of HUD Section 8 Rental Assistance program in conjunction with the contract between the City and the Metropolitan Council. Process
applications and verify income as detailed. Complete yearly re-examinations. Perform housing inspections in accordance with Section 8 quality standards.
Process administrative payment requests with Metropolitan Council. Process damage claims; conduct fraud investigations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Stabilization of program size.
2. Maintain positive landlord relationships and continued participation
3. Education of program participants on rental policies and rights.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 76,500 $ 88,000 15.0% t H f
EXPENDITURES: '' a 1111 4,
Salaries/Wages/Benefits $ 58,159 $ 55,417 -4.7% � �� ,. 1ai`, '
g , v4..
Materials, Supplies& Services 12,524 15,853 26.6%
-. SII
Capital Outlay 904 617 -31.8% Y - .
y ,y
Reimbursed Expenditures - -
NET SOURCE(USE)OF FUND BALANCE $ 4,913 $ 16,113 228.0% �7::-.
PERSONNEL: W "°` ,r.... ,.._. -k..0
Number of FTE I ositions 1.2 1.2
158
CITY OF HOPKINS-2002 BUDGET
CABLE BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 _ 2000 2001 2001 2002 Change Highlights
Revenues
Franchise Fees $ 113,455 $ 126,587 $ 140,192 $ 120,000 $ 136,000 13.33% Increased cable&internes subscr.
Charges for Services - 15,009 - - -
Interest Earned 12,827 17,529 17,088 15,000 15,000
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 38,441 42,576 48,569 45,276 31,699 -29.99% One employees plus part-time
Fringe Benefits 11,133 11,431 11,839 11,981 8,027 -33.00%
Materials,Supplies and Services
Professional&Technical Services 6,564 10,900 4,758 3,488 1,000 -71.33% Audit and other consulting
Utilities and Maintenance 4,382 3,398 4,829 4,434 3,421 -22.85% Equipment maint.&telephone.
Operations 24,688 23,545 26,411 49,950 12,838 -74.30% Post,print,adver.,train,&misc.
City Support Services 11,764 13,965 15,575 15,575 7,582 -51.32% Space&occup.,admin.fee,ins.
Supplies and Materials 4,219 3,239 3,448 2,692 2,300 -14.56% Office and general supplies
Capital Outlay
Office Furniture and Equipment 12,290 8,707 37,327 26,330 42,000 59.51% Five camera's&nine monitors
Equipment Allocation 7,356 4,664 1,152 1,152 594 -48.44% Computer and equip.allocation
Transfer Out - - 31,000 - 80,658
Total Expenditures 120,837 122,425 184,907 160,878 190,119 18.18%
Excess(deficiency)of Revenues
over Expenditures 5,445 36,700 (27,(i27) (25,878) (39,119) 51.17%
Ending Fund Balance 290,565 327,265 299,638 301,387 260,519 -13.56%
The Cable department has two programs they are Communication&Liaison and Web
&Messaging. The fund now supports the promotion&advertising of the Art Center.
159
I I I I I I I I I I I I I I I I I I I
1 1 i ) ) ) 1 1 ) ) ) ) ) 1 1 1 ) 1
DEPARTMENT - CABLE TV FUND 217
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUE
Interest Earned $ 10,337 $ 14,462 $ 12,827 $ 17,529 $ 17,088 $ 15,000 $ 15,000
Miscellaneous 135 289 15,009
Franchise Fees 165,129 103,397 113,455 126,587 140,192 120,000 136,000 13.33%
Total 175,601 118,148 126,282 159,125 157,280 135,000 151,000 11.85%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 39,625 $ 36,408 $ 38,325 $ 42,507 $ 45,596 $ 43,431 $ 29,854 -31.26%
503 Part-Time Employees 1,822 11 116 69 2,973 1,845 1,845
524 SL Converted/LTD 403 288 276 266 281 343 220 -35.86%
525 P.E.R.A. Contribution 1,661 1,584 1,950 2,126 2,279 2,249 1,497 -33.44%
526 F.I.C.A. Contribution 3,096 2,771 3,196 3,415 3,857 3,343 2,299 -31.23%
527 Cafeteria Benefit Plan 6,285 4,255 2,635 3,046 3,059 3,746 3,053 -18.50%
531 Workers'Compensaton Insurance 26 157 107 93 192 200 80 -60.00%
533 Deferred Compensation - 492 1,903 1,788 1,673 1,600 500 -68.75%
535 Paid Leave Accrual - (1,487) 1,066 697 500 500 378 -24.40%
. TOTAL 52,918 44,479 49,574 54,007 60,407 57,257 39,726 -30.62%
Materials,Supplies and Services
540 Office Supplies 1,498 3,294 2,343 2,884 2,836 2,185 2,100 -3.89%
542 General Supplies 1,388 403 1,876 355 612 507 200 -60.55%
560 Postage 6,285 5,729 6,629 6,139 7,682 12,339 1,000 -91.90%
563 Maint. &Repair-Equip. & Vehicles 4,057 1,457 1,767 753 971 2,552 1,021 -59.99%
568 Printing - 1,724 - 3,782 2,770 16,163 1,100 -93.19%
580 Audit 300 400 410 463 278 428 441 3.04%
581 Advertising and Publication 3,964 5,117 11,605 5,928 10,229 8,489 2,928 -65.51%
582 Expert&Professional Services - 4,942 6,154 10,104 4,480 3,060 559 -81.73%
584 Telephone -Local 1,660 1,877 2,615 2,645 3,859 1,882 2,400 27.52%
588 Legal Services - - - 333 - - -
621 Space Allocation - - 8,400 8,500 8,500 8,500 3,495 -58.88%
622 Administrative Fee 7,000 7,200 3,120 5,072 6,680 6,680 3,929 -41.18%
159a
DEPARTMENT - CABLE TV FUND 217
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
630 Training 310 450 1,344 2,639 1,442 2,261 2,077 -8.14%
633 Dues and Memberships - 6,359 4,870 4,498 3,310 6,026 4,500 -25.32%
635 Travel or Mileage - 163 161 185 506 307 192 -37.46%
637 Meals and Lodging - 24 - 9 - 103 41 -60.19%
639 Subscriptions and Publications 10,721 105 79 365 473 4,262 1,000 -76.54%
652 General Liability - - 244 393 395 395 158 -60.00%
TOTAL 37,183 39,244 51,617 55,047 55,021 76,139 27,141 -64.35%
Capital Outlay
750 Office Equipment&Furnishings 5,345 5,662 - - - - -
760 Computers 2,392 - 3,206 2,497 - -
790 Other Equipment - - 12,290 5,501 34,830 26,330 42,000 59.51%
799 Equipment Allocation - - 7,3.55 7,356 4,664 1,152 1,152 594 -48.44%
TOTAL 5,345 15,409 19,646 13,371 38,479 27,482 42,594 54.99%
Transfer Out - - - - 31,000 - 80,658
EXPENDITURE TOTAL $ 95,446 $ 99,132 $ 120,837 $ 122,425 $ 184.907 $ 160,878 $ 190,119 18.18%
NET SOURCE(USE) OF FUND
BALANCE 80,155 19,016 5,445 36,700 (27,627) (25,878) (39,119) 51.17%
159b
I I I I I I I 1 1 I I I I I I I I
CABLE FUND FUND 217
PROGRAM: Special Projects
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED_IN 2002
1. Develop strategic communication plans for all City departments.
2. Coordinate an educational opportunity/forum for Hopkins residents.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 27,000 $ -
EXPENDITURES:
Salaries/Wages/Benefits 16,614 -
Materials, Supplies & Services 16,919 -
Capital Outlay 288 -
Reimbursed Expenditures - -
NET USE OF FUND BALANCE $ (6,821) $ -
PERSONNEL:
Number of FTE positions .33 .0
160
PROGRAM 44520- SPECIAL PROJECTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
370 Interest Earned $ 17,529 $ 3,418 $ 3,000 $ - -100.00%
/WI Franchise Fees 126,587 28,038 24,000 - -100.00%
449 Other Miscellaneous 15,000 - - -
TOTAL 159,116 31,456 27,000 - -100.00%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees 11,889 12,779 13,029 - -100.00%
503 Part-Time Employees - - - -
524 SL/Converted-LTD - - 103 - -100.00%
525 P.E.R.A. Contribution 616 662 675 - -100.00%
526 F.I.C.A.Contribution 910 975 1,003 - -100.00%
527 Cafeteria Benefit Plan 850 852 1,604 - -100.00%
531 Workers'Compensation Insurance 23 48 50 - -100.00%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 132 150 150 - -100.00%
TOTAL 14,420 15,465 16,614 - -100.00%
Materials,Supplies and Services
540 Office Supplies 863 147 600 - -100.00%
542 General Supplies 8 263 128 - -100.00%
560 Postage 4 20 3,000 - -100.00%
563 Maint. &Repair-Equip. &Vehicles 2 - 638 - -100.00%
568 Printing 636 - 1,000 - -100.00%
580 Audit 116 107 107 - -100.00%
581 Advertising and Publication 12 1,260 3,000 - -100.00%
582 Expert&Professional Services 9,983 4,423 765 - -100.00%
584 Telephone-Local 213 456 470 - -100.00%
588 Legal Services 288 - - -
621 Space Allocation 2,125 2,125. 2,125 - -100.00%
622 Administrative Fee 1,268 1,670 1,670 - -100.00%
160a
( ( 1 I I I I I ( ( ( ( ( ( ( ( 1 ( I
r r I I r I I I r I I I I I I I r
/
PROGRAM 44520-SPECIAL PROJECTS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
630 Training 1,150 - 77 - -100.00%
633 Dues and Memberships 15 15 1,913 - -100.00%
635 Travel or Mileage 35 5 77 - -100.00%
637 Meals and Lodging - - 26 - -100.00%
639 Subscriptions and Publications - 1,224 - -100.00%
•
652 General Liability 98 99 99 - -100.00%
TOTAL 16,816 10,589 16,919 - -100.00%
Capital Outlay
790 Other Equipment - - - -
799 Equipment Allocation 1,166 288 288 - -100.00%
1,166 288 288 - -100.00%
Transfer Out
920 Operating Transfer for Art Center - - - -
PROGRAM TOTAL $ 32,402 $ 26,342 $ 33,821 S - -100.00%
NET SOURCE(USE)OF FUND
BALANCE 126,714 5,113 (6,821) - -100.00%
I(i0h
CABLE FUND FUND 217
PROGRAM: Communication and Cable Liaison
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other
communities and government agencies. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Develop strategic communication plans for all City departments.
2. Replace and upgrade Chamber cable equipment.
FY 2001 FY 2002
Approved Approved Percent
E3 0
Budget Budget Change
3 3J 000
REVENUES: $ 33,750 $119,500 254.1% r
i-x,01":'" q1F
t,F
EXPENDITURES: � � .
Salaries/Wages/Benefits $ 4,635 $ 20,628 345.1/00/
45.1%
Materials, Supplies & Services 10,900 14,980 37.4%
Capital Outlay 26,618 42,297 58.9%
Transfer Out - 80,658
NET USE OF FUND BALANCE $ (8,403) $(39,063) 364.9%
PERSONNEL:
Number of FTE positions .07 .27
161
I I I I I I I I I I I I I I I i
I I I I I I I I I I I I I I I 1 1 1
PROGRAM 44540- COMMUNICATION & LIASON
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
370 Interest Earned $ - $ 4,272 $ 3,750 $ 11,500 206.67%
444 Franchise Fees - 35,048 30,000 108,000 260.00%
449 Other Miscellaneous 9 - - -
TOTAL 9 39,320 33,750 119,500 254.07%
Salaries and Employee Benefits
500 Regular Employees 2,323 3,047 2,172 14,984 589.87%
503 Part-Time Employees 69 1,436 1,845 1,845
524 SL/Converted-LTD - - 17 103 505.88%
525 P.E.R.A. Contribution 63 111 112 727 549.11%
526 F.I.C.A.Contribution 172 342 167 1,154 591.02%
527 Cafeteria Benefit Plan 82 143 267 1,621 507.12%
531 Workers'Compensation Insurance 14 24 30 30
533 Deferred Compensation - - - -
535 Paid Leave Accrual 22 25 25 164 556.00%
TOTAL 2,745 5,127 4,635 20,628 345.05%
Materials,Supplies and Services
540 Office Supplies 1,899 1,411 500 1,000 100.00%
542 General Supplies 347 350 100 100
560 Postage 338 98 1,148 500 -56.45%
563 Maint. &Repair-Equip. &Vehicles 687 971 383 383
568 Printing 183 290 500 500
580 Audit 69 64 64 177 176.56%
581 Advertising and Publication 1,248 567 1,098 1,098
582 Expert&Professional Services 27 - 459 459
584 Telephone-Local 238 411 283 400 41.34%
588 Legal Services - - - -
621 Space Allocation 1,275 1,275 1,275 1,310 2.75%
622 Administrative Fee 761 1,670 1,670 1,964 17.60%
161a
PROGRAM 44540- COMMUNICATION & LIASON
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
630 Training 1,349 1,380 2,000 2,000
633 Dues and Memberships 4,483 3,295 1,200 4,400 266.67%
635 Travel or Mileage 150 468 46 115 150.00%
637 Meals and Lodging - - 15 15
639 Subscriptions and Publications 365 473 100 500 400.00%
652 General Liability 59 59 59 59
TOTAL 13,478 12,780 10,900 14,980 37.43%
Capital Outlay
790 Other Equipment 5,501 34,830 26,330 42,000 59.51%
799 Equipment Allocation 700 288 288 297 3.13%
6,201 35,118 26,618 42,297 58.90%
Transfer Out
920 Operating Transfer for Art Center 31,000 80,658
PROGRAM TOTAL $ 22,424 $ 84,025 $ 42,153 $ 158,563 276.16%
NET SOURCE(USE)OF FUND
BALANCE (22,415) (44,705) (8,403) (39,063) 364.87%
161b
1 I 1 I I I I I I I I I I I I I I 1 I
CABLE FUND FUND 217
PROGRAM: Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government
agencies. Written communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Moved to general fund
FY 2001 FY 2002 * ---
Approved Approved Percent �`� _ _ '`
r,rrr
Budget Budget Change _� /T/
REVENUES: $ 47,250 $ - -100%
W ' i
EXPENDITURES: �L-_`7' ' i -
Salaries/Wages/Benefits $ 19,394 $ - -100%
Materials, Supplies& Services 35,036 - -100% �ti
Capital Outlay 288 - -100% sc_. i
Reimbursed Expenditures - - di'', r�T
-- —
NET SOURCE(USE)OF FUND BALANCE $ (7,468) $ - -100% — Y'
_ t
..
PERSONNEL: f
Number of FTE •ositions .37 .0 f•
162
PROGRAM 44560-NEWSLETTERS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
370 Interest Earned - 5,981 5,250 - -100.00%
444 Franchise Fees - 49,068 42,000 - -100.00%
TOTAL REVENUE - 55,049 47,250 - -100.00%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 16,406 $ 16,295 $ 15,201 $ - -100.00%
503 Part-Time Employees - - - -
524 SL/Converted-LTD 266 281 120 - -100.00%
525 P.E.R.A. Contribution 831 845 787 - -100.00%
526 F.I.C.A. Contribution 1,424 1,394 1,170 - -100.00%
527 Cafeteria Benefit Plan 1,264 1,212 271 - -100.00%
531 Workers'Compensation Insurance 33 70 70 - -100.00%
533 Deferred Compensation 1,788 1,673 1,600 - -100.00%
535 Paid Leave Accrual 411 175 175 - -100.00%
TOTAL 22,423 21,943 19,394 - -100.00%
Materials,Supplies and Services
540 Office Supplies - - 585 - -100.00%
542 General Supplies - - 179 - -100.00%
560 Postage 5,797 7,565 7,191 - -100.00%
563 Maint. &Repair-Equip. &Vehicles - - 893 - -100.00%
568 Printing 2,963 2,480 14,000 - -100.00%
580 Audit 162 - 150 - -100.00%
581 Advertising and Publication 3,472 6,902 2,561 - -100.00%
582 Expert&Professional Services 24 57 1,071 - -100.00%
584 Telephone-Local 569 1,023 659 - -100.00%
588 Legal Services - - - -
621 Space Allocation 2,975 2,975 2,975 - -100.00%
622 Administrative Fee 1,775 1,670 1,670 - -100.00%
630 Training - 62 107 - -100.00%
162a
1 I 1 I I I I 1 1 I I I I I I I I 1 1
I I I I I I I I I I I I I I I I I I I
PROGRAM 44560-NEWSLETTERS
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
633 Dues and Memberships - - 1,000 - -100.00%
635 Travel or Mileage - 33 107 - -100.00%
637 Meals and Lodging - - 36 - -100.00%
639 Subscriptions and Publications - - 1,714 - -100.00%
652 General Liability 137 138 138 - -100.00%
TOTAL 17,874 22,904 35,036 - -100.00%
Capital Outlay
760 Computer 1,603 - - -
799 Equipment Allocation 1,632 288 288 - -100.00%
TOTAL 3,235 288 288 - -100.00%
TOTAL EXPENDITURES $ 43,532 $ 45,135 $ 54,718 $ - -100.00%
NET SOURCE(USE) OF FUND
BALANCE (43,532) 9,914 (7,468) - -100.00%
162b
CABLE FUND FUND 217
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and
government agencies through a web site. Also maintain the Razzle line. Written,verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Design and implement a Web site for the Police department.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 27,000 $ 31,500 16.7%
EXPENDITURES: .►
Salaries/Wages/Benefits $ 16,614 $ 19,098 15.0% ¢ - -
Materials, Supplies& Services 13,284 12,161 -8.5%
Capital Outlay 288 297 3.1% _ _
Reimbursed Expenditures - -
NET USE OF FUND BALANCE $ (3,186) $ (56) -98.3%
PERSONNEL:
Number of FTE positions .3 .31
163
I I I I I i I I I I I I I I I 1 1 I 1
1 1 1 I I I I I I I I I I I 1 1 1 I I
PROGRAM 44580- WEB AND MESSAGE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
370 Interest Earned - 3,418 3,000 3,500 16.67%
444 Franchise Fees - 28,038 24,000 28,000 16.67%
TOTAL REVENUE - • 31,456 27,000 31,500 16.67%
EXPENDITURE
Salaries and Employee Benefits
500 Regular Employees $ 11,889 $ 13,476 $ 13,029 $ 14,870 14.13%
503 Part-Time Employees - 1,538
524 SL/Converted-LTD - - 103 117 13.59%
525 P.E.R.A. Contribution 616 662 675 770 14.07%
526 F.I.C.A. Contribution 909 1,146 I,003 1,145 14.16%
527 Cafeteria Benefit Plan 8.50 852 1,604 1,432 -10.72%
531 Workers'Compensation Insurance 23 50 50 50
533 Deferred Compensation - - - 500
535 Paid Leave Accrual 132 150 150 214 42.67%
TOTAL 14,419 17,873 16,614 19,098 14.95%
Materials,Supplies and Services
540 Office Supplies 122 1,278 500 1,100 120.00%
542 General Supplies - - 100 100
560 Postage - - 1,000 500 -50.00%
563 Maint. &Repair-Equip. & Vehicles 64 - 638 638
568 Printing - - 663 600 -9.50%
580 Audit 116 107 107 264 146.73%
581 Advertising and Publication 1,196 1,500 1,830 1,830
582 Expert&Professional Services 70 - 765 100 -86.93%
584 Telephone-Local I,625 1,968 470 2,000 325.53%
588 Legal Services 45 - - -
621 Space Allocation 2,125 2,125 2,125 2,185 2.82%
622 Administrative Fee 1,268 1,670 1,670 1,965 17.66%
630 Training 140 - 77 77
163a
PROGRAM 44580 - WEB AND MESSAGE
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
633 Dues and Memberships - - 1,913 100 -94.77%
635 Travel or Mileage - - 77 77
637 Meals and Lodging 9 - 26 26
639 Subscriptions and Publications - - 1,224 500 -59.15%
652 General Liability 99 99 99 99
TOTAL 6,879 8,747 13,284 12,161 -8.45%
Capital Outlay
760 Computer 1,603 2,497 - -
799 Equipment Allocation 1,166 288 288 297 3.13%
TOTAL 2,769 2,785 288 297 3.13%
TOTAL EXPENDITURES $ 24,067 $ 29,405 $ 30,186 $ 31,556 4.54%
NET SOURCE (USE)OF FUND
BALANCE (24,067) 2,051 (3,186) (56) -98.24%
163b
I I I I I 1 I I I I I 1 I I 1 I 1 I I
I I I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
DEPOT BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Grants $ 54,519 $ 35,951 $ 10,000 $ 8,000 $ 10,000 25.00% Reduce the use grant.
Concessions 106,104 117,811 106,043 126,500 119,000 -5.93%
Contributions 20,939 24,895 43,103 48,400 52,000 7.44% Contributions,partners&others
Miscellaneous 718 1,733 8,500 500 7,000 Room rents
Transfer in 5,000 19,400 24,000 23,000 -4.17% General fund support
Expenditures
Salaries,Wages and Benefits
Salaries and Wages 70,209 61,693 57,038 57,514 61,220 6.44% 2/3's ft employee&part-timers
Fringe Benefits 18,779 14,632 13,730 13,812 15,623 13.11%
Materials,Supplies and Services
Professional&Technical Services 32,512 46,056 48,472 50,105 52,040 3.86% Teen Coordinator&other consulting
Utilities and Maintenance 9,178 9,269 10,246 10,505 10,705 1.90% Telephone,heat&electricity
Operations 3,034 6,316 3,663 7,300 4,060 -44.38% Training and miscelaneous
City Support Services 2,002 752 1,015 1,015 1,015 Insurance
Supplies and Materials 49,296 59,721 54,508 63,650 66,750 4.87% Concessions,supplies and equipment
Capital Outlay
Improvements - - - 3,000 - -100.00%
Total Expenditures 185,010 198,439 188,672 206,901 211,413 2.18%
Excess(deficiency)of Revenues
over expenditures (2,730) (13,049) (1,627) 499 (413)
Fund Balance 16,116 3,067 1,440 3,566 1,027
The Depot Department is made up of two programs. They are Operations and
Teen Center. The Depot is a successful teen program.
164
DEPOT COFFEE HOUSE FUND 219
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
Grants 75,079 54,519 35,951 11,039 8,000 10,000 25.00%
Concessions 22,680 106,104 117,811. 106,043 126,500 119,000 -5.93%
Other Miscellaneous .15,605 21,657 26,628 50,564 48,900 59,000 20.65%
Operating Transfer In 5,000 19,400 24,000 23,000
TOTAL REVENUES 113,364 182,280 185,390 187,046 207,400 211,000 1.74%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 41,116 $ 41,758 $ 30,551 $ 28,700 $ 26,514 $ 30,220 13.98%
501 Overtime-Regular Employees - 376 - - - -
503 Part-Time Employees - 28,075 31,142 28,339 31,000 31,000
524 SL Converted/LTD 109 181 226 242 453 357 -21.19%
525 P.E.R.A. Contribution 1,666 2,620 2,435 1,941 2,979 2,637 -11.48%
526 F.I.C.A. Contribution 3,031 5,523 4,690 4,340 4,429 4,714 6.43%
527 Cafeteria Benefit Plan 2,060 4,037 6,473 5,324 3,537 6,218 75.80%
531 Workers Compensation 940 1,591 796 1,220 1,750 1,200 -31.43%
532 Unemployment - 1,392 - - - -
533 Deferred Compensation 1,109 685 - - - -
535 Paid Leave Accrual 1,595 2,750 12 664 664 497 -25.15%
TOTAL 51,626 88,988 76,325 70,768 71,326 76,843 7.73%
Materials,Supplies and Services
540 Office Supplies 157 745 434 404 750 500 -33.33%
542 General Supplies 13,850 4,006 1,981 625 2,700 1,550 -42.59%
543 Equipment Parts 47 - - - 200 200
545 Parts and Other Improvements - 27 - - - 5,000
548 Concession Supplies - 44,518 57,306 53,479 60,000 59,500 -0.83%
560 Postage 89 49 4 18 600 150 -75.00%
563 Maint&Repair-Equipment/Vehicles 79 214 - - 300 200 -33.33%
164a
I I I I I I 1 I 1 1 I I I I I I 1 1
( 1 I I I I I I f I ( I I r I i I r i
Materials,Supplies and Services,cont.
568 Printing - 241 268 543 1,000 500 -50.00%
580 Audit - 100 110 105 105 110 4.76%
581 Advertising and Publication 2,159 1,408 2,582 - 2,000 200 -90.00%
582 Expert&Professional Services 1,679 2,405 1,179 105 1,500 400 -73.33%
583 Other Contractual Services 1,500 30,007 44,766 48,262 48,500 51,530 6.25%
584 Telephone-Local 645 1,876 2,044 2,388 1,900 2,100 10.53%
585 Telephone-Long Distance 24 75 101 96 105 105
586 Telephone-Cellular - - 145 437 300 450 50.00%
_588 Legal Service 85 - - - - -
602 Heating Fuel -Gas 957 983 1,318 1,858 1,500 2,000 33.33%
604 Electricity 115 5,118 4,427 4,042 5,000 4,400 -12.00%
605 Disposal Charges 16 912 1,234 1,425 1,400 1,450 3.57%
611 Equipment Rental 777 1,150 1,282 1,892 2,000 2,000
616 Construction Costs 20,713
633 Dues and Memberships - 55 130 835 4.50 485 7.78%
635 Travel/Mileage - 27 864 71 100 75 -25.00%
636 Conference Fees - - 244 - 100 100
637 Meals and Lodging - - 785 - 800 200 -75.00%
639 Subscriptions and publications - 104 157 305 - 100
652 General Liability - 1,780 239 400 400 400
653 Property Insurance - 222 513 615 615 615
665 Miscellaneous Other Charges - - - - 250 250
TOTAL 42,892 96,022 122,113 117,904 132,575 134,570 1.50%
Capital Outlay
730 Improvements-Other than Bldgs. - - - - 3,000 -
EXPENDITURE TOTAL $ 94,518 $ 185,010 $ 198,438 $ 188,672 $ 206,901 $ 211,413 2.18%
NET OPERATING REVENUE 18,846 (2,730) (13,048) (1,627) 499 (413) -182.77%
164b
DEPOTCOFFEE HOUSE FUND FUND 219
PROGRAM: Operations
PROGRAM SUMMARY
Operate a coffee house business. The coffeehouse is open on a daily basis. Generally, daytime hours serve as the time of operation for the coffee house.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Operate a profitable environment.
2. Provide drug free environment for teens.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 139,000 $ 146,500 5.4%
EXPENDITURES:
Salaries/Wages/Benefits $ 54,439 $ 61,022 12.1% ,-
Materials, Supplies& Services 81,125 85,765 5.7% �=
441
Capital Outlay 3,000 - -100% .�
Reimbursed Expenditures - -
NET SOURCE(USE)OF FUND BALANCE $ 436 $ (287) -165.8%
PERSONNEL:
Number of FTE positions .34 .45
165
I I I I I i I I I I I i I I I I I
I I I I I ( I I I 1 I I I 1 I I I I I
PROGRAM 44700 DEPOT COFFEE OPERATIONS FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
344 Grants 64,908 10,000 - - - -
380 Rental - - 1,733 8,500 - 7,000
435 Concessions 22,680 106,104 117,811 106,043 126,500 119,000 -5.93%
449 Miscellaneous 3,105 718 - - 500 - -100.00%
440 Contributions 12,500 15,939 1,935 4 - -
490 Operating transfer in - - 5,000 14,400 12,000 20,500 70.83%
TOTAL REVENUES 103,193 132,761 126,479 128,947 139,000 146,500 5.40%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 36,266 $ 28,371 $ 17,298 $ 18,949 $ 13,455 $ 18,684 38.86%
501 Overtime-Regular Employees - 376 - - - -
503 Part-Time Employees - 28,025 31,142 28,339 31,000 31,000
524 SL Converted/LTD 109 181 226 159 350 266 -24.00%
525 P.E.R.A. Contribution 1,429 1,990 1,749 1,281 2,303 2,039 -11.46%
526 F.I.C.A.Contribution 2,660 4,541 3,699 3,298 3,423 3,826 11.77%
527 Cafeteria Benefit Plan 1,847 3,114 3,430 3,514 1,795 3,854 114.71%
531 Workers Compensation 906 1,563 613 927 1,600 1,000 -37.50%
532 Unemployment - 696 - - - -
533 Deferred Compensation 1,109 685 - - - -
535 Paid Leave Accrual 1,595 2,211 (157) 513 513 353 -31.19%
TOTAL 45,921 71,753 58,000 56,980 54,439 61,022 12.09%
Materials,Supplies and Services
540 Office Supplies 157 745 434 404 750 500 -33.33%
542 General Supplies 13,850 2,401 847 112 2,000 1,000 -50.00%
543 Equipment Parts 47 - - - 200 200
545 Parts and Other Improvements - 27 - - - 5,000
548 Concession Supplies - 44,518 57,306 53,479 60,000 59,500 -0.83%
555 Other Supplies - - - - - -
560 Postage 89 49 4 6 150 50 -66.67%
165a
PROGRAM 44700 DEPOT COFFEE OPERATIONS FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equipment/Vehicles 79 214 - - 300 200 -33.33%
568 Printing - 191 268 543 200 500 150.00%
580 Audit - 100 110 105 105 110 4.76%
581 Advertising and Publication 2,159 1,202 85 - 500 200 -60.00%
582 Expert&Professional Services 1,679 1,315 279 - 500 200 -60.00%
583 Other Contractual Services - 2,713 2,866 2,662 2,900 3,650 25.86%
584 Telephone-Local 645 1,876 2,044 2,388 1,900 2,100 10.53%
585 Telephone-Long Distance 24 75 101 96 105 105
586 Telephone -Cellular - - 145 437 200 450 125.00%
588 Legal Service 85 - - - - -
602 Heating Fuel -Gas 957 983 1,318 1,858 1,500 2,000 33.33%
604 Electricity 115 5,118 4,427 4,042 5,000 4,400 -12.00%
605 Disposal Charges 16 912 1,234 1,425 1,400 1,450 3.57%
611 Equipment Rental 777 1,150 1,282 1,892 1,300 2,000 53.85%
616 Construction Costs 20,713 - - - - -
633 Dues and Memberships - 55 130 835 450 485 7.78%
635 Travel/Mileage - 22 297 - 100 - -100.00%
636 Conference Fees - - 244 - 100 100
637 Meals and Lodging - - 392 - 200 200
639 Subscriptions and publications - 104 157 305 - 100
652 General Liability - 1,780 239 400 400 400
653 Property Insurance - 222 513 615 615 615
665 Miscellaneous Other Charges - - - - 250 250
TOTAL 41,392 65,772 74,722 71,603 81,125 85,765 5.72%
Capital Outlay
730 Improvements -Other than Bldgs. - - - - 3,000 - -100.00%
EXPENDITURE TOTAL $ 87,313 $ 137,525 $ 132,722 $ 128,583 $ 138,564 $ 146,787 5.93%
NET REVENUE OVER EXPENDITURE; 15,880 (4,764) (6,243) 363 436 (287) -165.83%
165b
1 1 ) I I I I I I 1 I I I I I 1 1 1 1
DEPOT COFFEE HOUSE FUND FUND 219
PROGRAM: Teen Center
PROGRAM SUMMARY
Provide a teen oriented activity center which is funded primarily:through coffee house operations. Activities of the facility are determined by a Depot operations
Board consisting of City, student and community representatives. Services offered through the teen center include social programs, student outreach programs,
educational assistance and chemical dependency education. Late afternoon and evening hours are generally teen center related activities.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Provide drug free environment for teens.
FY 2001 I'Y 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 68,400 $ 64,500 -5.7%
EXPENDITURES:
Salaries/Wages/Benefits $ 16,887 $ 15,821 -6.3%
141
Materials, Supplies & Services 51,450 48,805 -5.1%
CapitalOirtlayReimbursed ExpendituresNET SOURCE(USE)OF FUND BALANCE $ 63 $ (126) -300%
PERSONNEL:
Number of FTE positions .33 .28
166
PROGRAM 44710 TEEN CENTER FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
345 School District Grant 10,171 44,519 35,951 10,000 8,000 10,000 25.00%
400 Other Charges - 1,039 - -
442 Contribution - 5,000 22,960 42,060 48,400 52,000 7.44%
490 Operating transfer in - - 5,000 12,000 2,500
TOTAL REVENUES 10,171 49,519 58,911 58,099 68,400 64,500 -5.70%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 4,850 $ 13,387 13,253 $ 9,751 $ 13,059 $ 11,536 -11.66%
503 Part-Time Employees - 50 - - - -
524 SL Converted/LTD - - - 82 103 91 -11.65%
525 P.E.R.A. Contribution 237 630 686 660 676 598 -11.54%
526 F.I.C.A. Contribution 371 982 991 1,041 1,006 888 -11.73%
527 Cafeteria Benefit Plan 213 923 3,043 1,810 1,742 2,364 35.71%
531 Workers Compensation 34 28 183 293 150 200 33.33%
532 Unemployment - 696 - - - -
535 Paid Leave Accrual - 539 169 151 151 144 -4.64%
Total 5,705 17,235 18,325 13,788 16,887 15,821 -6.31%
Materials,Supplies and Services
542 General Supplies - 1,605 1,134 513 700 550 -21.43%
560 Postage - - - 12 450 100 -77.78%
568 Printing - 50 - - 800 - -100.00%
581 Advertising and Publication - 206 2,497 - 1,500 - -100.00%
582 Expert&Professional Services - 1,090 900 105 1,000 200 -80.00%
583 Other Contractual Services 1,500 27,294 41,900 45,600 45,600 47,880 5.00%
586 Telephone-Cellular - - - - 100 - -100.00%
611 Equipment Rental - - - - 700 - -100.00%
630 Training - - 393 - 600 - -100.00%
637 Meals &Lodging - 5 567 71 - 75
TOTAL 1,500 30,250 47,391 46,301 51,450 48,805 -5.14%
166a
I ) I I I I I I I 1 I I 1 I I I I I 1
I 1 I I I I I I I I I I I I I
PROGRAM 44710 TEEN CENTER FUND 219
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
EXPENDITURE TOTAL $ 7,205 $ 47,485 $ 65,716 $ 60,089 $ 68,337 $ 64,626 -5.43%
NET REVENUE OVER EXPENDITURE 2,966 2,034 (6,805) (1,990) 63 (126) -300.00%
I66b
CITY OF HOPKINS-2002 BUDGET
ART CENTER Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Current Services $ 235,548 $ 198,466 $ 198,954 $ 188,300 $ 201,200 6.85%
Grants - - - - 50,000 State Aid
Interest 12,207 5,208 - - -
Miscellaneous 2,961 5,114 4,815 17,800 9,500 -46.63%
Transfer In - - 107,500 - 141,658 Cable &Econ.Dev.Support
Operating Expenses
Salaries,Wages and Benefits
ISalaries and Wages 132,683 179,201 185,287 174,233 196,183 12.60% Four full time employees
Fringe Benefits 46,385 48,437 51,079 51,415 56,394 9.68%
Materials,Supplies and Services
Professional&Technical Services 47,393 17,676 2,154 3,420 1,900 -44.44% HCA performance
Utilities and Maintenance 63,873 54,715 59,269 52,760 61,950 17.42% Equip.maint.,heat,elec.&tele.
Operations 13,973 13,198 2,333 3,200 4,050 26.56% Postage,advert.,train.,&misc.
City Support Services 17,609 14,869 16,430 16,835 26,091 54.98% Insurance,interest expense
Supplies and Materials 10,479 12,487 11,291 8,932 13,800 54.50% Supplies,parts,&small equip.
Capital Outlay
Equipment Allocation - - - - 2,316 Computer and equip.allocation
Total Operating Expenses 332,395 340,583 327,844 310,795 362,684 16.70%
Non-operating expenses 103,729 104,080 22,915 101,298 - -100.00% Interest on loan&Equip.alloc
P. Total Expenses 436,124 .444,663 350,759 412,093 362,684 -11.99%
Excess(deficiency)of Revenues
over Expenditures (185,408) (235,875) (39,490) (205,993) 39,674 r
The Art Center is a successful cultural and social center. It has been reclassified as
a Special Revenue fund. This eliminates depreciation and administration fees. The
1 Art Center is supported by the Cable and Economic Development funds.
167
1 I 1 I I I I I I I I I I I I 1 I
I I I I I I I I I I I I I I
48530 ART CENTER OPERATIONS FUND 250
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
370 Interest $ 9,976 $ 16,912 $ 12,207 $ 5,208 $ - $ - $ -
383 Leases 30,666 137,998 148,948 143,598 147,342 151,300 151,200 -0.07%
380 Rental 1,640 37,342 36,329 45,306 51,612 37,000 50,000 35.14%
435 Concessions 10 2,135 2,061 788 - - -
433 Admissions - 12,711 50,271 9,562 - - -
344 Grants - - - - - - 50,000
359 Miscellaneous - 5,000 - 3,945 - 5,100 -100.00%
400 HCA Inc. Agreement - - - - 4,815 11,700 9,500 -18.80%
442 Fundraising/Donations - 2,951 900 381 - 1,000 -100.00%
Transfer in from Economic Develop. 61,000 61,000
Transfer in from Cable fund - - - - 46,500 - 80,658
$ 42,292 $ 215,049 $ 250,716 $ 208,788 $ 311,269 $ 206,100 $ 402,358 95.22%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 23,061 $ 86,892 $ 110,593 145,225 $ 154,212 $ 148,233 $ 163,683 10.42%
501 Overtime-Regular Employees 2,582 1,748 1,278 1,841 1,068 1,000 1,000
503 Part-Time Employees 2,470 22,984 20,812 32,135 30,007 25,000 31,500 26.00%
524 SL Converted/LTD 63 450 419 931 1,168 1,342 1,267 -5.59%
525 P.E.R.A. Contribution 1,102 4,444 6,219 8,801 9,463 9,025 10,849 20.21%
526 F.I.C.A. Contribution 2,072 8,599 11,189 14,222 14,435 13,416 15,106 12.60%
527 Cafeteria Benefit Plan 2,391 9,513 10,970 16,245 16,139 17,148 19,561 14.07%
530 Other Benefits - - 6,210 4,360 807 1,000 1,000
531 Workers Compensation 434 2,478 2,123 1,692 2,330 2,958 2,500 -15.48%
533 Deferred Compensation (768) 3,448 3,999 3,419 4,212 4,000 4,100 2.50%
535 Paicl Leave Accrual - 17,933 5,2.56 (1,233) 2,526 2,526 2,011 -20.39%
TOTAL 33,407 158,489 179,068 227,638 236,367 225,648 252,577 11.93%
Materials,Supplies and Services
540 Office Supplies 1,795 2,122 2,821 3,620 1,297 1,430 1,600 11.89%
541 Uniforms/Clothing - 162 70 510 272 500 600 20.00%
167a
48530 ART CENTER OPERATIONS FUND 250
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 • Change
Materials,Supplies and Services,cont.
542 General Supplies 7,243 7,768 6,050 6,717 7,240 4,800 6,000 25.00%
543 Equipment&Vehicle Parts - 240 111 50 196 102 100 -1.96%
544 Structural Supplies - 784 1,184 577 1,391 1,100 3,000 172.73%
545 Parts and supplies - 628 243 1,013 895 1,000 2,500 150.00%
560 Postage 376 2,546 4,216 5,572 592 500 600 20.00%
563 Maint. &Repair-Equipment/vehicle - - 120 156 2,204 - 1,000
565 Maint. &Repair-Structures - 1,972 9,415 6,746 2,008 2,550 7,800 205.88%
567 Maint&Repair-Other Improvements 2,095 1,303 5,899 1,953 320 3,000 3,500 16.67%
568 Printing - 208 234 662 577 600 600
580 Audit - 400 400 451 420 420 400 -4.76%
581 Advertising and Publication 3,928 3,556 8,829 5,877 69.5 1,000 1,000
582 Expert&Professional Services 295 18,885 43,107 14,233 1,430 2,000 1,000 -50.00%
583 Other Contractual Services - - 61 40 - - -
584 Communications-Telephones/Alarms 2,921 4,165 3,843 3,781 3,874 3,800 3,800
586 Telephone-Cellular - 509 369 334 340 310 350 12.90%
588 Legal Services - - 3,825 2,952 304 1,000 500 -50.00%
602 Heating Fuel -Gas 4,766 5,918 8,308 11,445 18,539 9,100 13,500 48.35%
604 Electricity 3,792 36,058 35,919 30,300 31,984 34,000 32,000 -5.88%
622 Administrative Fee - 7,200 11,520 11,454 12,548 11,229 - -100.00%
630 Training - 104 327 513 (121) 600 600
633 Dues and Memberships - 314 323 338 375 300 650 116.67%
635 Travel/Mileage - - - 165 121 75 175 133.33%
637 Meals and Lodging - 180 29 71 79 75 75
639 Subscriptions and Publications 280 15 15 - 15 50 350 600.00%
652 General Liability,Fire,Etc. 62 3,070 3,461 392 538 800 700 -12.50%
653 Property Insurance 1,432 1,847 2,628 3,023 3,344 4,806 4,000 -16.77%
830 Loan Interest Expense - - - - - - 21,391
TOTAL 28,985 99,954 153,327 112,945 91,477 85,147 107,791 26.59%
167b
1 I ) 1 I I I I I I I I I I I I I I 1
1 i I I I I I I I I 1 I I 1 I
48530 ART CENTER OPERATIONS FUND 250
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
799 Equipment Allocation - _ - - - - - _ 2,316
PROGRAM TOTAL $ 62,392 $ 258,443 $ 332,395 340,583 $ 327,844 $ 310,795 $ 362,684 16.70%
DEPT 48570 NON-OPERATING
680 Depreciation $ 1599 $ 78,109 $ 79,817 80,306 $ - $ 78,000 $ - -100.00%
830 Loan Interest Expense - 20,500 23,912 23,774 22,915 23,298 - -100.00%
NON-OPERATING TOTAL $ 1,599 $ 98,609 $ 103,729 $ 104,080 $ 22,915 $ 101,298 $ - -100.00%
196b
ARTS CENTER TOTAL $ 63,991 $ 357,052 $ 436,124 444,663 $ 350,759 $ 412,093 $ 362,684 -11.99%
NET SOURCE(USE) OF EQUITY
OR FUND BALANCE (21,699) (142,003) (185,408) (235,875) (39,490) (205,993) 39,674 -119.26%
DEPT 48575 CAPITAL OUTLAY-MEMO
750 Office Equipment&Furnishings $ 12,051 $ 2,080 $ 6,432 1,515 $ - $ - $ -
760 Computers - - 4,675 - - - -
790 Other Equipment 462 - 770 - - - -
799 Equipment Allocation - _ - - - 1,205 1,205 - -100.00%
CAPITAL OUTLAY TOTAL $ 12,513 $ 2,080 $ 11,877 $ 1,515" $ 1,205 $ 1,205 $ - -100.00%
DEPT 48575 DEBT PRINCIPAL-MEMO
255 Interfund Loan Payable $ - $ - $ 20,653 $ 11,896 $ 38,085 $ 12,372 $ 39,609 220.15%
167c
ARTS CENTER FUND 250
PROGRAM: Administration
PROGRAM SUMMARY
The Administration program of the Arts Center manages, maintains, schedules, promotes and utilizes the Hopkins Center for the Arts to its maximum potential,
and generates adequate revenue to offset the cost of operat':ons. Schedule tenants through meet and confer process. Promote and lease unallocated space to
occasional user groups. Use developed policies to manage the facility. Supervision of accounts payable and accounts received. Train and supervise staff in order
to maintain a safe, clean and attractive facility.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Develop an energy management plan to contain utility costs.
2. Improve Arts Center exterior and interior signage, and create a more welcoming point of entry and lobby space.
3. Work within the Facilities Division and Public Works Dept.to improve maintenance of the Arts Center.
4. Develop community use policy.
5. Develop monitoring,reporting, and evaluating tools for the cooperative agreement with HCA,Inc.
6. Operate a budget to maximize revenues.
FY 2001 FY 2002 �� ,t< e = -'4'''
Approved Approved Percent 1 " ' . � �- o'
Budget Budget Change r� .
, rid
OPERATING REVENUES: $206,100 $210,700 2.2% - =- a
OPERATING EXPENSES: `
Salaries/Wages/Benefits $225,648 $252,577 11.9% .$ . , a�-,','� .l, A`.
•
Materials, Supplies& Services 85,147 86,400 1.4% 1 4 �" y 3, ► rM� ' `` ' s 4 ` E'
'JO- `f ' d. 0411.417 1! 91, i f II rS.U I./ r r' �q '..
9 ..,
y'w '1v k �r . *11141..',� i',
Operating Income(Loss) (104,695) (128,277) 22.5% ,,a„ . ' i „ ' y 1 ,;
NON-OPERATING REVENUES: - 191,658 100.0% ' ' i 1 ' ; I S 1 •1
NON-OPERATING EXPENSES: 101,298 21,391 -78.9% , i -
c6*°
n +, s '' by '' 7
NET INCOME(LOSS) $(205,993) $41,990 120.4% " ' 'mak, -, 4
PERSONNEL:
Number of FTE positions 3.78 3.92
168
I I I I I I t I I I I I I 1 I I I
I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 1-1 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 1,280,218 $ 1,278,921 $ 1,334,597 $ 1,250,000 $ 1,009,000 -19.28% legislative changes reduced revenue
Interest 33,779 101,220 28,628 - 20,000
Transfers In - - - - -
Expenditures
Salaries,Wages and Benefits
Salaries and Wages - - -
-
-
Fringe Benefits - - - - -
Materials,Supplies and Services
Professional&Technical Services 6,273 16,183 14,973 22,500 - -100.00% Tax increment development and legal
Utilities and Maintenance - - - - - Computer maintenance and telephone
Operations - 92 1,927 250 - -100.00% Post,print,adver,train,&misc.
Supplies and Materials - - - - - Office supplies and small equipment
Capital Outlay
TIF projects 58,563 - 856,853 1,600,000 - -100.00% TIF 1-1 project-Land acquisition
Total Expenditures 64,836 16,275 873,753 1,622,750 - -100.00%
Transfers out for debt 1,009,000 348,000 1,435,000 1,400,000 1,270,000 -9.29% Bond pricipal and interest.
Total Expenditures 1,073,836 364,275 2,308,753 3,022,750 1,270,000 -57.99%
Excess(deficiency)of Revenues
over Expenditures 240,161 1,015,866 (945,527) (1.772,750) (241,000) -86.41%
Ending Fund Balance 1,186,171 2,202,037 1,256,510 429,287 1,015,510 136.56%
The Tax Increment District 1-1 is primarily the downtown area. The district may only
spend money on bond and loan retirements as of April 1,2001. Fund balance is being
used to retire debt early. The city may also use funds for pooling of districts.
169
TIF DISTRICT 1-1,DOWNTOWN FUND 208
REVENUE AND EXPENDITURE SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Interest 12,032 23,773 33,779 101,220 28,628 20,000
Transfers In 50,000
Tax Increment 1,004,679 1,092,087 1,280,218 1,278,921 1,334,597 1,250,000 1,009,000 -19.28%
TOTAL 1,066,7 I 1 1,115,860 1,313,997 1,380,141 1,363,226 1,250,000 1,029,000 -17.68%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 36,411 $ 16,554 $ $ - $ - $ - $ - -
501 Overtime-Regular Employees 102 15 - - - - - -
524 SL Converted/LTD 455 386 - - - - - -
525 P.E.R.A. Contribution 1,581 825 - - - - - -
526 F.I.C.A. Contribution 2,700 1,131 , - - - - - -
527 Hospitalization-Life Insurance 2,283 1,365 - - - - - -
531 Workers'Compensation Insurance 150 116 - - - - - -
533 Deferred Compensation 863 - - - - - - -
TOTAL 44,545 20,392 - - - - -
Materials,Supplies and Services
542 General Supplies 1 113 - - - - - -
580 Audit 1,500 800 800 - - - - -
581 Advertising and Publication 389 51 - - - - - -
582 Expert&Professional Services 19,597 8,605 5,348 9,408 14,412 22,000 - -
583 Other Contractual Services - - - 3,605 - - - -
584 Telephone-Local 386 382 - - - - - -
588 Legal Service 9,052 25 125 3,170 561 500 - -
616 Construction Costs 206,054 - 58,563 - - 1,600,000 - -
622 Intergovernmental Fees - - - - 1,673 - - -
630 Training 26 - - 75 - 250 - -
633 Dues and Memberships - 160 - - - - - -
636 Conference Fees -
637 Meals and lodging 40 - 17 69 - - -
TOTAL 237,005 10,176 64,836 16,275 16,715 1,622,750 - -
169a
1 I I 1 i I I 1 1 1 1 1 1 1 1 1
( ( I I I I I I I I I I I I
TIF DISTRICT 1-1,DOWNTOWN FUND 208
REVENUE AND EXPENDITURE SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
Capital Outlay
710 Land - - 856,853
Total Expenditures 281,550 30,568 64,836 16,275 873,568 1,622,750 - -
Transfers Out
920 Operating Transfers 1,856,000 - - - - - - -
920 OperatingTransfer to Debt Sery 740,000 679,000 1,009,000 348,000 1,435,000 1,400,000 1,270,000 -9.29%
TOTAL 2,596,000 679,000 1,009,000 348,000 1,435,000 1,400,000 1,270,000 -9.29%
EXPENDITURE TOTAL $ 2,640,545 $ 699,392 $ 1,009,000 $ 348,000 $ 1,435,000 $ 1,400,000 $ 1,270,000 -9.29%
Excess (Deficiency) of Revenues
Over Expenditures (1,573,834) 416,468 304,997 1,032,141 (71,774) (150,000) (241,000) 60.67%
169b
TAX INCREMENT DISTRICT 1-1 FUND FUND 208
PROGRAM: Central Business District
PROGRAM SUMMARY
Coordinate and review redevelopment activity in and around the Central Business District. Meet with developers, City officials and other interested parties
regarding projects proposed within the district.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Work with local realtors and potential tenants to fill vacancies in CentralBusiness District...,
District.
rz 2. Coordinate East Central Business District redevelopment project. h _ t 4 t F, ' '', f` " °1'1, ' 'A4ma x 't
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change :;'"'',''A--`4'4.‘,' I
REVENUES: $ 1,250,000 $ 1,029,000 -17.7% ,'p ��'�'�-
4-, i
EXPENDITURES: 111
Salaries/Wages/Benefits $ - $ - %
at.: 0: , , ,;
�# -, , 1 j
Materials, Supplies& Services 22,750 - -100% IR'' : ` ,'0 t ¢' ' 1 t -k�
}
N, I ' ' "1,z,-,..- ;ill-. _. ':,I ittl
Capital Outlay1,600,000 - -100% _RL•.W t "'
a ' Fry # �,. ,� '..--.*.S,, ♦' ' ,
Transfer Out—Debt Service 1,400,000 1,270,000 -9.3% _
'.' a x
NET(USE)OF FUND / - , . `
BALANCE $(1,772,750) $(241,000) -86.8% � , ,: �, ,_ _ -"
PERSONNEL:
Number of FTE sositions
170
I I I I I I I I I I I I I M 1 a I I
1 I I I I I I ( I I I I I I I I ( I I
TIF DISTRICT 1-1 FUND 208
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
46510 ADMINISTRATION
REVENUES
Tax Increment 1,092,087 1,280,218 1,278,921 1,334,597 1,250,000 1,009,000 -19.28%
Interest 23,773 33,779 101,220 28,628 - 20,000
Transfers In - - - - - -
TOTAL 1,115,860 1,313,997 1,380,141. 1,363,226 1,250,000 1,029,000 -17.68%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 16,554 $ - $ - $ - $ - $ -
501 Overtime-Regular Employees 15 - - - - -
524 SL Converted/LTD 386 - - - - -
525 P.E.R.A. Contribution 825 - - - - -
526 F.I.C.A. Contribution 1,131 - - - - -
527 Hospitalization-Life Insurance 1,365 - - - - -
531 Workers'Compensation Insurance 116 - - - - -
533 Deferred Compensation - - - - - -
TOTAL 20,392 - - - - -
Materials,Supplies and Services
540 Office Supplies - - - - - -
560 Postage - - - - - -
580 Audit 800 800 - - - -
581 Advertising and Publication - - - - - -
582 Expert&Professional Services 4,627 5,024 4,711 - 22,000 -
583 Other Contractual Services •- - 3,605 - - -
584 Telephone-Local 382 - - 185 - -
588 Legal Service 2.5 125 1,955 - 500 -
622 Intergovernmental Fees 1,673
630 Training - - 75 - 2.50 -
633 Dues and Memberships 160 - - - - -
636 Conference Fees 40 - - - - -
TOTAL 6,034 5,949 10,346 1,858 22,750 -
170a
TIF DISTRICT 1-1 FUND 208
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
46510 ADMINISTRATION,(cont.)
Transfers Out
920 Operating Transfers - - - - - -
920 OperatingTransfer to Debt Service 679,000 1,009,000 348,000 1,435,000 1,400,000 1,270,000 -9.29%
TOTAL 679,000 1,009,000 348,000 1,435,000 1,400,000 1,270,000 -9.29%
PROGRAM TOTAL $ 705,426 $ 1,014,949 $ 358,346 $ 1,436,858 $ 1,422,750 $ 1,270,000 -10.74%
46514 PROPERTY ACQUIRED
Materials,Supplies and Services
582 Expert&Professional Services $ - $ - $ 4,697 $ 14,412 $ - $ -
588 Legal Services - - 1,215 561 - -
637 Meals&Lodging - - 17 69 - -
710 Land 856,853
PROGRAM TOTAL $ - $ - $ 5,929 $ 871,895 $ - $ -
46524 SITE IMPROVEMENTS
Materials,Supplies and Services
616 Construction Costs $ - $ - $ - $ - $ 1,600,000 $ -
622 Administration Fee - -
PROGRAM TOTAL - - - - 1,600,000 -
49708 STORM SEWER-HOPKINS PLAZA/HOME CTR.
Materials,Supplies &Services
542 General Supplies $ 113 $ - $ - $ - $ - $ -
581 Advertising and Publication 51 - - -
582 Expert&Professional Services 3,978 324 - -
616 Construction Costs - 58,563 - - - -
PROGRAM TOTAL $ 4,142 $ 58,887 $ - $ - $ - $ -
FUND TOTAL $ 709,568 $ 1,073,836 $ 364,275 $ 2,308,753 $ 3,022,750 $ 1,270,000 -57.99%
170b
1 I 1 1 1 i 1 1 1 1 1 1 1 1
r I ( I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 1-2 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 66,450 $ 63,778 $ 60,865 $ 66,000 $ 46,639 -29.33% Legislative change reduced tax incr.
Interest 1,523 5,974 1,500 4,500 1,500 -66.67%
Transfers In 137,119 - - - -
Expenditures
Materials,Supplies and Services
Professional&Technical Services 4,306 4,888 87 500 250 -50.00% development and legal consulting.
Operations 105,227 46,511 48,511 48,511 50,468 4.03% Development payment and admin.
Capital Outlay
TIF'projects - - 200,000 - - TIF 1-2 project
Total Expenditures 109,533 51,399 248,598 49,011 50,718 3.48%
Transfers out for debt - - - - -
Total Expenditures 109,533 51,399 248,598 49,011 50,718 3.48%
Excess(deficiency)of Revenues
over Expenditures 95,559 18,353 (186,233) 21,489 (2,579) -112.00%
Ending Fund Balance 333,474 351,827 165,594 373,316 163,015 -56.33%
The Tax Increment District 1-2 is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District.
171
TIF DISTRICT 1-2 FUND 211
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
46510 ADMINISTRATION
REVENUE
Tax Increments - 75,053 66,450 63,778 60,865 66,000 46,639 -29.33%
Interest 7,611 393 1,523 5,974 1,500 4,500 1,500 -66.67%
Other - 77,829 - - - - -
Transfer In - 615,000 137,119 - - - -
REVENUE TOTAL 7,611 768,275 205,092 69,752 62,365 70,500 48,139 -31.72%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ 150 $ 247 $ 626 $ 1,179 $ - $ - $ -
588 Legal Services 63 - 72 1,233 25 - -
622 Administration Fee - - 3,500 1,744 - - -
PROGRAM TOTAL $ 213 $ 247 $ 4,198 $ 4,156 $ 25 $ - $ -
46518 SUBURBAN CHEVROLET
THEATER/RESTAURANT
Materials,Supplies and Services
582 Expert&Professional Services $ 4,865 $ 950 $ - $ - $ - $ - $ -
588 Legal Services 2,341 - 108 232 62 500 250 -50.00%
616 Construction Costs 7,821 75,962 - - 200,000 - -
622 Administration Fee - - - - 2,000 2,000 4,250 112.50%
830 Interest Expense - - 105,227 46,511 46,511 46,511 46,218 -0.63%
840 Agents Fee - - - 500 - - -
PROGRAM TOTAL $ 15,027 $ 76,912 $ 105,335 $ 47,243 $ 248,573 $ 49,011 $ 50,718 3.48%
EXPENDITURE TOTAL $ 15,240 7 47.159 $ 109,533 $ 51,399 $ 248,598 $ 49,011 $ 50,718 3.48%
Net Excess (Deficeincy)of Revenues
over Expenditures (7,629) 691,116 95,559 18,353 (186,233) 21,489 (2,579) -112.00%
171a
I I I I I I I I 1 I I I 1 I I 1 I 1
1 1 1 1 r 1 1 1 1 1 1 1
TAX INCREMENT DISTRICT 1-2 FUND FUND 211
PROGRAM: Redevelopment within Central Business District(Suburban Chevrolet Property)
PROGRAM SUMMARY ,mak. f^ ,. ..,Pw,er v vt .w o:f4
Coordinate and review development and redevelopment activity. A few projects were the Theater, restaurant and the Art Center.
`,f
r;
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 551
{
1. Prepare program budget.
1
FY 2001 FY 2002 I
Approved Approved Percent
Budget Budget Change `
f '1. .
REVENUES: $ 70,500 $ 48,139 -31.7%
EXPENDITURES: _
Salaries/Wages/Benefits $ - $ - % 1,
r
Materials, Supplies& Services 49,011 50,718 3.5% a ,
Capital Outlay - - - �„
,r.
Transfer Out—Debt Service - - % 1 t
NET SOURCE (USE)OF FUND I #a , ; , s
BALANCE $21,489 $(2,579) -112% 1.11,2%il,' ,i ,., , E t'
gg
Av,, ,,• 4 s,, -.,, .�..9 z ' YS � . 4 ",,t:�ek..aia ° �a,`r a ,'?4E
PERSONNEL:
Number of FTE positions
172
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-1 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Tax Increment $ 586,518 $ 569,055 $ 550,649 $ 580,000 $ 413,000 -28.79% Tax increments
Interest 14,185 19,891 17,565 16,000 15,000 -6.25%
Expenditures
Salaries,Wages and Benefits
Salaries and Wages - - - - -
Fringe Benefits - - - - -
Materials,Supplies and Services
Professional&Technical Services 2,220 1,684 88 - - Development and legal consulting.
Operations 30,760 30,950 57,500 57,500 6,000 -89.57% Development payment&admin.
Capital Outlay
TIF projects 292,769 296,979 267,000 317,156 195,000 -38.52% TIF 2-1 project
Total Expenditures 325,749 329,613 324,588 374,656 201,000 -46.35%
Transfers out for debt 215,600 225,000 225,000 225,000 220,000 -2.22%
Total Expenditures 541,349 554,613 549,588 599,656 421,000 -29.79%
Excess(deficiency)of Revenues
over Expenditures 59,354 34,333 18,625 (3,656) 7,000 291.47%
Ending Fund Balance 229,784 264,117 282,742 260,461 289,742 11.24%
The Tax Increment District 2-1 is the redevelopment of an
office/warehouse within the project area.
173
I I I I I I I I I I I i I I I I I
I I I I I I I I I 1 I I I I i I I I 1
TIF DISTRICT 2.1 FUND 221
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
302 Tax Increments $ 271,176 $ 604,556 $ 586,518 $ 569,055 $ 550,649 $ 580,000 $ 413,000 -28.79%
370 Interest 686 11,302 14,185 19,891 17,565 16,000 15,000 -6.25%
TOTAL 271,862 615,858 600,703 588,946 568,213 596,000 428,000 -28.19%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 15,934 $ 20,481 $ - $ - $ - $ - $ -
501 Overtime-Regular Employees - 31 - - - - -
525 P.E.R.A. Contribution 705 1,039 - - - - -
526 F.I.C.A. Contribution I,186 1,490 - - - - -
527 Hospitalization -Life Insurance 831 1,272 - - - - -
531 Workers'Compensation Insurance (1) 154 - - - - -
TOTAL 18,655 24,467 - - - - -
•
Materials,Supplies and Services
580 Audit 400 200 - - - - -
581 Advertising and Publication 197 109 - - - - -
582 Expert&Professional Services 8,330 3,290 1,708 1,684 - - -
588 Legal Services 2,663 50 512 - 88 - -
616 Construction Costs - - - - - - -
622 Administrative Fee - - 30,660 30,950 57,500 57,500 6,000 -89.57%
630 Training 43 - 100 - - - -
633 Dues and Memberships - 285 - - - - -
636 Conference Fees - 150 - - - - -
639 Subscriptions and Publications 80 - - - - - -
665 Refunds &Reimbursements 7,911 - 21,661 23,959 23,000 23,000 - -100.00%
690 TIF Note Payment 230,222 271,108 273,020 244,000 294,156 195,000 -33.71%
TOTAL 19,624 234,306 325,749 329,613 324,588 374,656 201,000 -46.35%
Transfers Out
930 Transfer to Debt Service 203,200 _ 216,600 215,600 22.5,000 225,000 225,000 220,000 -2.22%
173a
TIF DISTRICT 2.1 FUND 221
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM TOTAL $ 241,479 $ 475,373 $ 541,349 $ 554,613 $ 549,588 $ 599,656 $ 421,000 -29.79%
NET REVENUES OVER
EXPENDITURES 30,383 140,485 59,354 34,333 18,625 (3,656) 7,000 -291.47%
173b
I I I 1 I I 1 11
TAX INCREMENT DISTRICT 2-1 FUND FUND 221
PROGRAM: Improvement of County Road 3 and former Minneapolis Moline.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prepare program budget.
FY 2001 FY 2002
Approved Approved Percent j - X ',
Budget Budget Change P yle s 4 i
1
REVENUES: $ 596,000 $ 428,000 -28.2% ��� ����,' 1�
" , iia
EXPENDITURES: , oity
Salaries/Wages/Benefits $ - $ - % { , tir
J( ' fi -Y," „"-, '--moi--( a .v
Materials, Supplies& Services 80,500 6,000 -92.6% ..;:„..--"%---4-.4--,,,,. % 1i"
Capital Outlay 294,156 195,000 -33.7%
Transfer Out—Debt Service 225,000 220,000 -2.2%
NET SOURCE(USE)OF FUND •
BALANCE $ (3,656) $ 7,000 291.5%
PERSONNEL:
Number of FTE positions
174
TIF DISTRICT 2.1 FUND 221
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 46510 ADMINISTRATION
REVENUES
302 Tax Increments $ 271,176 $ 604,556 $ 586,518 $ 569,055 $ 550,649 $ 580,000 $ 413,000 -28.79%
370 Interest 686 11,302 14,185 19,891 17,565 16,000 15,000 -6.25%
TOTAL 271,862 615,858 600,703 588,946 568,213 596,000 428,000 -28.19%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 15,934 $ 20,481 $ - $ - $ - $ - $ -
501 Overtime-Regular Employees - 31 - - - - -
525 P.E.R.A. Contribution 705 1,039 - - - - -
526 F.I.C.A. Contribution 1,186 1,490 - - - - -
527 Hospitalization-Life Insurance 831 1,272 - - - - -
531 Workers'Compensation Insurance (1) 154 - - - - -
TOTAL 18,655 24,467 - - - - -
Materials,Supplies and Services
580 Audit 400 200 - - - - -
581 Advertising and Publication 197 109 - - - - -
582 Expert&Professional Services 7,800 3,200 I,708 I,684 - - -
588 Legal Services 2,450 - 500 - 88 _ -
616 Construction Costs - - - - - - -
622 Administrative Fee - - 30,660 30,950 57,500 57,500 6,000 -89.57%
630 Training 43 - 100 - - - -
633 Dues and Memberships - 285 - - - - -
636 Conference Fees - 150 - - - - -
639 Subscriptions and Publications 80 - - - - - -
665 Refunds&Reimbursements 7,911 - 21,661. 23,959 23,000 23,000 - -100.00%
TOTAL 18,881 3,944 54,629 56,593 80,588 80,500 6,000 -92.55%
Transfers Out
930 Transfer to Debt Service 203,200 216,600 215,600 225,000 225,000 225,000 220,000 -2.22%
PROGRAM TOTAL $ 240,736 $ 245,011 $ 270,229 $ 281,593 $ 305,588 $ 305,500 $ 226,000 -26.02%
174a
1 I I I I I I I I I 1 I I I I I I I 1
1 I I I I I I I I I I I I I I I I I
TIF DISTRICT 2.1 FUND 221
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 46536 RL JOHNSON PROP.DEVEL
Materials,Supplies and Services
582 Expert&Professional Services $ 530 $ 90 $ - $ - $ - $ - $ -
588 Legal Services 213 50 12 - - - -
690 TIF Note Payment - 230,222 271,108 273,020 244,000 294,156 195,000 -33.71%
PROGRAM TOTAL $ 743 $ 230,362 $ 271,120 $ 273,020 $ 244,000 $ 294,156 $ 195,000 -33.71%
FUND 221 TOTAL $ 241,479 $ 475,373 $ 541,349 $ 554,613 $ 549,588 $ 599,656 $ 421,000 -29.79%
NET REVENUES OVER
EXPENDITURES 30,383 140,485 59,354 34,333 18,625 (3,656) 7,000
174b
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-6 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Tax Increment 6,886 8,561 7,823 8,000 5,868 -26.65% Reduced increments
Interest - - - - -
Miscellaneous 12,138 10,463 11,201 11,024 13,156 19.34% Increased reimbs.to cover shortfall.
Expenditures
Materials,Supplies and Services
Professional&Technical Services 352 675 300 300 300 Consulting.
Operations 10,340 1,000 500 500 500 Administration.
Capital Outlay •
TIF projects - - - - -
Total Expenditures 10,692 1,675 800 800 800
Transfers out for debt - - - - -
Total Expenditures 10,692 1,675 800 800 800
Excess of Revenues over Expenditures 8,332 17,349 18,224 18,224 18,224
Ending Fund Balance (493,025) (475,676) (457,452) (457,452) (439,228) -3.98%
The Tax Increment District 2-6 is the handicapped housing development.
175
1 I I I I 1 I I I I I I I I I I I I I
1 I I I I I I I I I I I I I I I 1
TAX INCREMENT 2.6 FUND 226
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
46542 SANOMA APRTMENT PROJECT
REVENUES
302 Tax Increments 18,615 16,738 6,886 8,561 7,823 8,000 5,868 -27%
370 Interest earnings 1,382 906 - - - - -
409 Other Surcharges - 3,634 12,138 10,463 11,201 11,024 13,156 19%
TOTAL REVENUES 19,997 21,278 19,024 19,024 19,024 19,024 19,024
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ 268 $ 1,015 $ 352 $ 675 $ 300 $ 300 $ 300
622 Administrative Fee - - 10,340 1,000 500 500 500
633 Dues and Memberships - 160 - - - - -
TOTAL EXPENDITURES $ 268 $ 1,175 $ 10,692 $ 1,675 $ 800 $ 800 $ 800
NET REVENUES OVER
EXPENDITURES 19,729 20,103 8,332 17,349 18,224 18,224 18,224
Loan payment (37,121) (18,600) (18,600) (18,600) (18,600) (18,600) (18,600)
175a
TAX INCREMENT DISTRICT 2-6 FUND FUND 226
PROGRAM: Sonoma Handicap Housing Project
PROGRAM
SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
l. Prepare program budget.
FY 2001 FY 2002
cent
Approved Approved Per
Budget Budget Change
Sonoma Apartments
REVENUES: $ 19,024 $ 19,024
EXPENDITURES: . ..�-
Salaries/Wages/Benefits $ $ - % _ , -" E1 n :� :: F r
Materials, Supplies& Services 800 800 % ��,Zs
Capital Outlay 6•,,,,'-'''' '; * �, F o ; ' 1
t�, -' jyh-1:W-.'''''''7—: !'"'"I''''
,. ro a t t ".tee,«..'7.',''''''„':;;.1:4`
x r, tw-.�.,.
Y" "$k'.'a � . `i�:5a5�,L�&. .i � "'•.i4".FSe
NET SOURCE OF FUND
BALANCE $ 18,224 $ ]18,224 % View frons Fifth Avenue
PERSONNEL:
Number oitions
f FTE pos
176
I
I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-7 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Tax Increment 101,963 105,075 100,178 102,000 74,678 -26.79%
Interest 8,178 12,617 3,619 11,000 2,500 -77.27%
Expenditures
Materials,Supplies and Services
Professional&Technical Services 433 842 - 500 500 Consulting.
Operations 10,500 11,433 6,000 6,000 9,000 50.00% Administration.
Capital Outlay
TIF projects 53,067 _ 51,358 41,002 50,000 - -100.00% Developer payment
Total Expenditures 64,000 63,633 47,002 56,500 9,500 -83.19%
Transfers out for debt - - 168,558 - 48,611
Total Expenditures 64,000 63,633 215,560 56,500 58,111 2.85%
Excess of Revenues
over Expenditures 46,141 54,059 (111,763) 56,500 19,067 -66.25%
Ending Fund Balance 157,936 211,995 100,232 268,495 119,299 -55.57%
The Tax Increment District 2-7 is the Thermo Tech development. This
area was blighted,detioriated and inappropriately used.
Legislative tax law changes have affected the cities requirement to make annual
developer payments.
177
TAX INCREMENT 2.7 FUND 227
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
46530 THERMOTECH(MANASHA) .
REVENUES
302 Tax Increments 104,335 108,149 101,963 105,075 100,178 102,000 74,678 -26.79%
370 Interest Earnings 2,461 6,115 8,178 12,617 3,619 11,000 2,500 -77.27%
TOTAL 106,796 114,264 1 10,14 1 117,692 103,797 113,000 77,178 -31.70%
EXPENDITURES
Materials,Supplies and Services
582 Expert and Professional Services $ 264 $ 1,128 $ 433 $ 842 $ - $ 500 $ 500
588 Legal Services 13 113 - - - - -
622 Administrative Fee - - 10,500 11,433 6,000 6,000 9,000 50.00%
633 Dues and Memberships - 160 - - - - -
TOTAL 277 1,401 10,933 12,275 6,000 6,500 9,500 46.15%
Capital Outlay
690 TIF Note Payment - 107,587 53,067 51,358 41,002 50,000 - -100.00%
Other Financing Uses
920 Transfer Out - - - - 168,558 - 48,611
TOTAL EXPENDITURES $ 277 $ 108,988 $ 64,000 $ 63,633 $ 215,560 $ 56,500 $ 58,111 2.85%
NET REVENUES OVER
EXPENDITURES 106,519 5,276 46,141 54,059 (111,763) 56,500 19,067 -66.25%
FUND BALANCE 106,519 111,795 157,936 211,995 100,232 268,495 119,299 -55.57%
177a
TAX INCREMENT DISTRICT 2-7 FUND FUND 227
PROGRAM: Redevelopment Area(Thermotech Project).
PROGRAM SUMMARY
Coordinate and review development and redevelopment activLLty.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prepare program budget.
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 113,000 $ 77,178 -31.7%
EXPENDITURES:
Salaries/Wages/Benefits $ - $ - %
Materials, Supplies& Services 6,500 9,500 46.2% ft, # " • <..
Capital Outlay 50,000 - -100 % >, t �, '
Transfer Out—Internal loan 48,6 11 100 % •
t .n —,0%.,... I �brit
t
_ „47",,,, ,,,,,x,,,,,,..14,1*-,,F--. 7,,,';',1'''''04. 1 ,,,4,i-v,i'i4„. ,J.,,, r4,,,,,:tf;.::4:,. -
NET SOURCE OF FUND z
BALANCE $ 56,500 $ 19,067 -66.3°/ ''' 6�
'�' a�.� ,f'��' n� � `��yr� � ,meq `y,��� � �
Yf„„,, PP h 4 J3.,°r Y, atsr�t� +nr ;' . � w ,�.. ." '�1,. i ,
-xy '^ & y s° : i of a4r A ',,,,,„*.1,..?",,I, b y�
_ �g .6f-,:,,,,?'...1/41';',.'1,741`."'
',g €;�, �t)b q F..� 'G S.'" � Q Fai�ebrt'h, 1-4 s S ',. fir'
tof z.`,° `� t- �� r rtxtu r/t
PERSONNEL:
Number of FTE positions
1
178
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-8 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Tax Increment 45,534 45,224 46,021 45,000 35,000 -22.22%
Interest 1,183 2,379 2,493 1,500 2,000 33.33%
Expenditures
Materials,Supplies and Services
Professional&Technical Services 580 833 38 - - Consulting.
Operations 540 950 6,000 6,000 4,500 -25.00% Administration.
Capital Outlay
TIF projects 31,993 33,699 29,532 29,532 29,532 Developer payment
Total Expenditures 33,113 35,482 35,570 35,532 34,032 -4.22%
Transfers out for debt - - - - -
Total Expenditures 33,113 35,482 35,570 35,532 34,032 -4.22%
Excess(deficiency)of Revenues
over Expenditures 13,604 12,121 12,944 10,968 2,968 -72.94%
Ending Fund Balance 21,469 33,590 46,534 44,558 49,502 11.09%
The Tax Increment District 2-8 is the Diamond Labs development. This
area was detioriated and substandard. Office/warehouse was developed,
creating more jobs in Hopkins.
179
1 I I I I I I I I I 1 I I 1 1 1 1
TAX INCREMENT DISTRICT 2-8 FUND ....,:; e, FUND 228
r £ "x ' Y� °',
fz k< 2a c'r 014, ' 4 -el.x 3 tEa
1 . z! . �N 3. . .^ -r"-' yf eY 4 F 3 `_1}
PROGRAM: Redevelopment Area(Little League Field)
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity. .";,: ''arc 44 �' w4 „ ' ` 0,`m
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
I. Prepare program budget. soma r . : f. . .. <..�,— .. r-,v r.,r .,..<.. .. .. ...... ......
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 46,500 $ 37,000 -20.4%
x
EXPENDITURES:
Salaries/Wages/Benefits $ - $ - % 1s` 'Ili't•
~moi�r�g s.- '1.11.6 "..�ilti� kK' 'L1•.1 ,
Materials, Supplies& Services 6,000 4,500 -25.0% R �
Capital Outlay 29,532 29,532 % ` ��Ktqc41 1� ti 0
Transfer Out—Internal loan - - % ..
NET SOURCE(USES) OF FUND � j DIAPW OND LIABORAITORIEE
BALANCE $ 10,968 $ 2,968 -72.9% ! HOPKINS,,MINNESOTA
(Recentl\ sold to King Technologies)
PERSONNEL:
Number of FTE positions
180
I I 1 I , I I I I I I 1
1 1 t i I I I I I I I I 1
TAX INCREMENT 2.8 FUND 228
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
DIAMOND LABS 46528
REVENUES
302 Tax Increments - 46,415 45,534 45,224 46,021 45,000 35,000 -22.22%
370 Interest Earned - 938 1,183 2,379 2,493 1,500 2,000 33.33%
TOTAL - 47,353 46,717 47,603 48,514 46,500 37,000 -20.43%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ 293 $ 992 $ 580 $ 796 $ - $ - $ -
588 Legal Fees - - - 37 38 - -
622 Adminstrative Fees - - 540 950 6,000 6,000 4,500 -25.00%
633 Dues and Memberships - 160 - - - - -
TOTAL 293 1,152 1,120 1,783 6,038 6,000 4,500 -25.00%
Capital Outlay
690 TIF Note Payment - 27,071 31,993 33,699 29,532 29,532 29,532
720 Improvements 273 10,058 - - - -
273 37,129 31,993 33,699 29,532 29,532 29,532
930 Transfer Out - - - - 24,000 - -
TOTAL EXPENDITUES $ 566 $ 38,281 $ 33,113 $ 35,482 $ 35,570 $ 35,532 $ 34,032 -4.22%
NET REVENUE OVER
EXPENDITURES (566) 9,072 13,604 12,121 12,944 10,968 2,968 -72.94%
FUND BALANCE 12-31 $ (1,207) $ 7,865 $ 21,469 $ 33,590 $ 46,534 $ 44,558 $ 49,502 11.09%
179a
TAX INCREMENT 2.9 FUND 229
REVENUE AND EXPENDITURE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
REVENUES
302 Tax Increments - 8,192 115,779 126,922 132,320 125,000 92,500 -26.00%
389 Development Fees 4,022,041 4,041,005 - - - - -
370 Interest Earnings 250,905 126,876 167 4,303 7,529 3,500 3,500
449 Other Miscellaneous - 111,139 - - - - -
TOTAL 4,272,946 4,287,212 1I 5.946 131,225 139,849 128,500 96,000 -25.29%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ (6,500) $ 12,704 $ 1,319 $ 2,258 $ - $ 500 $ - -100.00%
588 Legal Services - - 175 423 100 500 100 -80.00%
622 Intergovernmental Admin.Fee 17,680 21,750 1,246 1,246 2,299 84.51%
TOTAL $ (6,500) $ 12,704 $ 19,174 $ 24,431 $ 1,346 $ 2,246 $ 2,399 6.81%
Capital Outlay
616 Construction Costs 5,264,616 1,521,930 - - - - -
Tranfers Out
930 Transfer to Debt Service - - 39,000 34,000 48,000 44,000 130,000 195.45%
930 Transfer to Debt Service(escrow) 2,252,644 6,175,691 - - - - -
930 Transfer Out 4,169 20,000 - - - - -
TOTAL 2,256,813 6,195,691 39,000 34,000 48,000 44,000 130,000 195.45%
TOTAL EXPENDITURES $ 7,514,929 $ 7,730,325 $ 58,174 $ 58,431 $ 49,346 $ 46,246 $ 132,399 186.29%
NET REVENUES OVER
EXPENDITURES (3,241,983) (3,443,113) 57,772 72,794 90,503 82,254 (36,399) -144.25%
FUND BALANCE 3,419,391 (23,722) 34,050 106,844 197,347 189,098 152,699 -19.25%
181a
1 I I 1 I i I I I I i I I I 1 1 I I I
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-9 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Tax Increment $ 115,779 $ 126,922 $ 132,320 $ 125,000 $ 92,500 -26.00%
Development Fees - - - - -
Interest 167 4,303 7,529 3,500 3,500
Miscellaneous - - - - _
Expenditures
Materials,Supplies and Services
Professional&Technical Services 1,494 2,681 100 1,000 100 -90.00% Consulting.
Operations 17,680 21,750 1,246 1,246 2,299 84.51% Administration.
Capital Outlay
TIF projects - - - - - Developer payment
Total Expenditures 19,174 24,431 1,346 2,246 2,399 6.81%
Transfers out for debt 39,000 34,000 48,000 44,000 130,000 195.45%
Total Expenditures 58,174 58,431 49,346 46,246 132,399 186.29%
Excess(deficiency)of Revenues
over Expenditures 57,772 72,794 90,503 82,254 (36,399) -144.25%
Ending Fund Balance 34,050 106,844 197,347 189,098 160,948 -14.89%
The Tax Increment District 2-9 is the Oaks of Mainstreet development.
This area was blighted,detioriated and substandard. Residential homes
were built here to improve the overall area.
181
I ( r i I r I I I l
TAX INCREMENT DISTRICT 2-9 FUND " FUND 229
PROGRAM: Redevelopment Area—Oaks of Main Street.
PROGRAM SUMMARY
Coordinate and review development and redevelopment activ ty.
F ` ri T .. _ ���O� ��r� , � � .hs�k
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002 � ,v � 4 � `, yVs � „ f � F � , a��Yln � �� �,Y`$0y6
w
iF ,t � ';� 0, F: , f 4 ; �lw��
1. Prepare program budget. +• : :.- -.4 Tk,!. 1-4 -M*04. t5Agz!5 -,} X3 . , ,�4Nr � . 6:
FY 2001 FY 2002
Approved Approved Percent
Budget Budget Change
REVENUES: $ 128,500 $ 96,000 -25.3% y .,::::,,:--;,,,-,-,,t
EXPENDITURES: .., r.: C.' ; .�', " . °at
Salaries/Wages/Benefits $ - $ - % »a. .. :'— . , ,,..�.,..• +— �.' Nu: k
'1 '1 g '''''' 'IVO r'7%11.—„, .'ftl. 1.il 1
1
Materials, Supplies& Services 2,246 2,399 6.8 % i.' ' AKS P
4:` w
Capital Outlay - - % I I' �" ,ir, ' 'I litr",,,'''.,. ,, ,
Transfer Out—Debt Service 44,000 130,000 195.5% +k1ti--,...,..,.., .,... , ,. .. :.,,,. .. . -,....._ ,... ,....,....,,t.t.„,:.;:..,,,...,.,..„.,,,,i.,.,.7,,4.,,,,„.4,M,..,,,,,,,,,1.%"%i" l
NET SOURCE(USE)OF FUND
BALANCE $ 82,254 $ (36,399) -144.3%
1
PERSONNEL: 1
Number of FTE positions
182
TAX INCREMENT 2.9 FUND 229
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
PROGRAM 46510 ADMINISTRATION
REVENUES
302 Tax Increments - 8,192 115,779 126,922 132,320 125,000 92,500 -26.00%
389 Development Fees 4,022,041 4,041,005 - - - - -
370 Interest Earnings 250,905 126,876 167 4,303 7,529 3,500 3,500
449 Other Miscellaneous - 111,139 - - - - -
TOTAL 4,272,946 4,287,212 115,946 131,225 139,849 128,500 96,000 -25.29%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ (6,500) $ - $ 519 $ 2,239 $ - $ 500 $ - -100.00%
588 Legal Services - - 175 423 100 500 100 -80.00%
DEPARTMENT TOTAL $ (6,500) $ - $ 694 $ 2,662 $ 100 $ 1,000 $ 100 -90.00%
DEPT 46522 OAKS OF MAINSTREET REDEVELOPMENT
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ - $ 12,704 $ 800 $ 19 $ - $ - $ -
622 Intergovernmental Admin.Fee 17,680 21,750 1,246 1,246 2,299 84.51%
TOTAL - 12,704 18,480 21,769 1,246 1,246 2,299 84.51%
Capital Outlay
616 Construction Costs 5,264,616 1,521,930 - - - - -
Tranfers Out
930 Transfer to Debt Service - - 39,000 34,000 48,000 44,000 130,000 195.45%
930 Transfer to Debt Service(escrow) 2,252,644 6,175,691 - - - - -
930 Transfer Out 4,169 20,000 - - - - -
TOTAL 2,256,813 6,195,691 39,000 34,000 48,000 44,000 130,000 195.45%
PROGRAM TOTAL $ 7,521,429 $ 7,730,325 $ 57,480 $ 55,769 $ 49,246 $ 45,246 $ 132,299 192.40%
TOTAL FUND EXPENDITURES$ 7,514,929 $ 7,730,325 $ 58,174 $ 58,431 $ 49,346 $ 46,246 $ 132,399 186.29%
182a
1 1 1 1 1 1 1 1 1 I I ) I I 1 ) 1 I I
TAX INCREMENT 2.9 FUND 229
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
NET REVENUES OVER
EXPENDITURES (3,241,983) (3,443,113) 57,772 72,794 90,503 82,254 (36,399) -144.25%
FUND BALANCE 3,419,391 (23,722) 34,050 106,844 197,347 189,098 152,699 -19.25%
182b
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-10 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Tax Increment $ - $ - $ 17,344 $ - $ 60,810
Development Fees
Interest - - 182 - 200
Expenditures
Materials,Supplies and Services
Professional&Technical Services - - 363 - 500 Consulting.
Operations - - 2,500 - 3,500 Administration.
Capital Outlay
TIF projects - - 8,672 - 45,862 Developer payment
Total Expenditures - - 11,535 - 49,862
Transfers out for debt - - - - -
Total Expenditures - - 11,535 - 49,862
Excess(deficiency)of Revenues
over Expenditures - - 5,991 - 11,148
Ending Fund Balance - - 5,991 - 17,139
The Tax Increment District 2-10 is the Hopkins Business District redevelopment.
183
I 1 I I ► i 1 i 1 � )
I I r I I I I I I I I I I I I I I I I
46532 TAX INCREMENT 2-10 HOPKINS BUSINESS DISTRICT FUND 230
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
302 Tax Increments $ - $ - $ - $ - $ 17,344 $ - $ 60,810
370 Interest Earnings - 29 - - 182 - 200
Other 9,881 -
REVENUE TOTAL - 9,910 - - 17,526 - 61,010
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services - 9,910 - - 250 - 250
588 Legal Services - - - - 113 - 250
616 Construction - - - - - - -
622 Intergovernmental Admin.Fees - - - - 2,500 - 3,500
Total $ - $ 9,910 $ - $ - $ 2,863 $ - $ 4,000
Capital Outlay
690 Pay-as-you-go Note - - - - 8,672 45,862
NET REVENUES OVER
EXPENDITURES - - - - 5,991 - 11,148
183a
TAX INCREMENT DISTRICT 2-10 FUND FUND 230
PROGRAM: Redevelopment Area Hopkins Business Center.
P ROGRA 7i STUMAIiAR
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prepare program budget.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
REVENUES: $ $ 61,010
EXPENDITURES:
Salaries/Wages/Benefits $ - $ -
4
is _ ...,
i.
Materials, Supplies& Services - 4,000 % 3. ', I r`"t ii ai i 1 11 1 1 i i 1 i ) i i
Capital Outlay - 45,862 % 1 i lI la 1 tl j, n 1i' i
))
Transfer Out—Debt Service
� � �'
kit ,..
y r, 1
NET SOURCE OF FUND BALANCE $ $ 11,148 % ? """'°`
E.
f . �'
PERSONNEL: , es,"4 . ,, �
Number of FTE positions
184
I I I I I I I I I I I I I 1
CITY OF HOPKINS-2002 BUDGET
TIF DISTRICT 2-11 BUDGET Special Revenue Fund
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Tax Increment $ - $ 35,080 $ 518,852 $ 35,000 $ 500,000
Interest - 1,083 8,274 1,000 5,000 400.00%
Bond Issue - - - - 3,000,000
Expenditures
Materials,Supplies and Services
Professional&Technical Services 1,215 90 - 2,000 20,000 900.00% Consulting.
Operations - 1,650 - 3,000 28,250 841.67% Administration.
Capital Outlay
TIF projects - 105,000 - 3,400,000 Road improvements
Total Expenditures 1,215 1,740 105,000 5,000 3,448,250
Transfers out for debt -
- - - -
Total Expenditures 1,215 1,740 105,000 5,000 3,448,250
Excess(deficiency)of Revenues
over Expenditures (1,215) 34,423 422,126 31,000 56,750 83.06%
Ending Fund Balance (1,215) 33,208 455,334 64,208 512,084 697.54%
The Tax Increment District 2-11 is the SuperValu redevelopment.
185
46538 TAX INCREMENT 2-11 SUPER VALU FUND 231
REVENUE AND EXPENDITURE DETAIL
Projected
Actual Actual Actual Actii I Actual Budget Budget Percent
CODE 1997 1998 1999. 2000 2001 2001 2002 Change
REVENUES
302 Tax Increments - - - 35,080 518,852 35,000 500,000 1329%
370 Interest Earnings - - - 1,083 8,274 I,000 5,000 400%
Bond Proceeds - - - - - - 3,000,000
REVENUE TOTAL - - - 36,163 527,126 36,000 3,505,000 9636%
EXPENDITURES
Materials,Supplies and Services
582 Expert&Professional Services $ - $ - $ 1,215 $ - $ - $ 1,000 $ 10,000 900%
588 ' Legal Services - - - 90 - 1,000 10,000 900%
622 Intergovernmental Admin.Fees 1,650 - 3,000 28,250 842%
Total $ - $ - $ 1,215 $ 1,740 $ - $ 5,000 $ 48,250 865%
Capital Outlay
690 Pay-as-you-go Note 400,000
616 Construction - - - - 105,000 - 3,000,000
- - - - 105,000 - 3,400,000
TOTAL EXPENDITURES - - 1,215 1,740 105,000 5,000 3,448,250
NET REVENUES OVER
EXPENDITURES - - (1,215) 34,423 422,126 31,000 56,750 83.06%
185a
I I I I I I I I I I 1 I I I I I I I I
I I
TAX INCREMENT DISTRICT 2-11 FUND FUND 231
PROGRAM: Redevelopment Area—SuperValu
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prepare program budget.
2. Work with SUPERVALU and developer to coordinate possible project.
3. Assist in activities to facilitate Excelsior Boulevard/Monroe intersection.
FY 2001 FY 2002
Approved Approved Percent ._ mow,!rrra� ,�,0AVis�,a�iw���,,,�►�=�� _„
Budget Budget Change =�' ',,; ;u® �� ` '��1!d 00
vpgy1 ,A
REVENUES: $ 36,000 $3,505,000 9,636/0 �► ' �+1�tu• /
:. r � 0,10
., .�rG a�1.fi .ami � w t •
legg
EXPENDITURES: ° 542
-s 1 ' r e r� r .."*"...,""`""""°1X02
Salaries/Wages/Benefits $ - $ - /° j j 'r "-
Materials, Supplies& Services 5,000 48,250 865
Capital Outlay - 3,400,000 100 % ,
Transfer Out—Debt Service
NET SOURCE(USE) OF FUND
BALANCE $ 31,000 $ 56,750 83.1% SuperValu
PERSONNEL:
Number of FTE positions
186
CITY OF HOPKINS-2002 BUDGET
EQUIPMENT REPLACEMENT BUDGET Internal Service Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Current Services $ 485,400 $ 487,945 $ 494,149 $ 496,000 $ 506,000 2.02% Increased by$8,000.
Property taxes - - - - -
Interest Earnings 43,419 63,501 81,184 70,000 70,000
Miscellaneous 17,178 42,600 17,406 15,000 15,000
Operating Expenses
Materials,Supplies and Services
Professional&Technical Services 300 363 500 360 400 11.11% Audit
Utilities and Maintenance 14,252 12,918 12,653 15,600 16,600 6.41% Vehicle&equip.maint.and lease.
City Support Services 4,301 6,715 7,000 7,000 7,542 7.74% Administrative fee
Total Operating Expenses 18,853 19,996 20,153 22,960 24,542 6.89%
on-operating expenses 339,808 359,401 340,000 340,000 360,000 5.88% Depreciation
Total Expenses 358,661 379,397 360,153 362,960 384,542 5.95%
Net Income(Loss) 187,336 214,649 232,586 218,040 206,458 -5.31%
Capital 202,784 546,993 359,969 259,400 374,800 44.49% Equipment replacement
The Equipment Replacement department is an internal service fund
which purchases equipment and leases back to governmental funds.
Equipment purchases scheduled for 2002 include computers and software,police
vehicles,telephone upgrade,breathing apparatus and refrigerator. The total amount
to be purchased in 2002 is$374,800.
187
I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
DEPT 44100 EQUIPMENT REPLACEMENT FUND 602
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Property Taxes 456,244 - - - - - - -
Charges for Services - 443,492 485,400 487,945 494,149 496,000 506,000 2.02%
Interest 32,760 15,255 43,419 63,501 81,184 70,000 70,000
Auction Proceeds 14,583 22,030 13,250 42,600 17,406 15,000 15,000
Other - - 1,428 - - - -
Transfers In - - 2,500 - - - -
TOTAL 503,587 480,777 545,997 594,046 592,739 581,000 591,000 1.72%
EXPENSES
Materials,Supplies and Services
563 Maintenance-Equipment/Vehicle $ - $ - $ 1,600 $ 265 $ - $ 1,600 $ 1,600
580 Audit 300 300 300 363 500 360 400 11.11%
612 Copier Lease 11,451 12,252 12,652 12,653 12,653 14,000 15,000 7.14%
622 Administrative Fee 9,000 9,600 4,301 6,715 7,000 7,000 7,542 7.74%
TOTAL 20,751 22,152 18,853 19,996 20,153 22,960 24,542 6.89%
NON-OPERATING EXPENSES
680 Depreciation - 318,640 339,808 359,401 340,000 340,000 360,000 5.88%
EQUIPMENT REPLACEMENT
EXPENSE TOTAL 20,751 340,792 358,661 379,397 360,153 362,960 384,542 5.95%
NET INCOME 482,836 139,985 187,336 214,649 232,586 218,040 206,458 -5.31%
MEMO--CAPITAL OUTLAY
740 Motor Vehicles 88,147 163,054 109,299 196,348 125,611 114,000 115,800 1.58%
750 Office Equipment &Furnishings 19,562 3,178, - 19,677 - 14,200 60,000 322.54%
760 Computers 155,829. 13,298 87,863 243,183 30,840 35,000 65,000 85.71%
790 Other Equipment 15,214 77,985 5,622 87,785 203,205 96,200 134,000 39.29%
TOTAL $ 278,752 $ 257,515 $ 202,784 $ 546,993 $ 359,656 $ 259,400 $ 374,800 44.49%
187a
EQUIPMENT REPLACEMENT FUND FUND 602
PROGRAM: Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an annual basis. The objective of this fund is to stabilize the required funding on an annual
basis while enabling the fund to purchase scheduled equipment replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Prepare annual plan.
2. Analysis of future needs.
FY 2001 FY 2002 Working Capital Balance Assessment
Approved Approved Percent
Budget Budget Change Year Cash Cash Uses Net Gain or Cash
Sources (Use) Projection
REVENUES: $ 581,000 $ 591,000 1.7% 2002 $ 591,000 $ 399,000 $ 192,000 $ 1,882,000
2003 595,000 1,093,000 (498,000) 1,384,000
EXPENDITURES: 2004 592,000 402,000 190,000 1,574,000
Salaries/Wages/Benefits $ - $ - % 2005 616,000 1,330,000 (714,000) 860,000
2006 592,000 490,000 102,000 962,000
Materials, Supplies& Services 22,960 24,542 6.9 % 2007 604,000 354,000 250,000 1,212,000
2008 630,000 453,000 177,000 1,389,000
Depreciation 340,000 360,000 5.9°A 2009 640,000 405,000 235,000 1,624,000
2010 658,000 638,000 20,000 1,644,000
NET SOURCE OF EQUITY $ 218,040 $ 206,458 -5.3% 2011 667,000 598,000 69,000 1,713,000
2012 678,000 368,000 310,000 2,023,000
2013 700,000 796,000 (96,000) 1,927,000
Capital Purchases $ 259,400 $ 374,800 44.5% 2014 704,000 284,000 420,000 2,347,000
2015 731,000 1,024,000 (293,000) 2,054,000
2016 725,000 983,000 (258,000) 1,796,000
PERSONNEL: 2017 722,000 641,000 81,000 1,877,000
Number of FTE positions 2018 733,000 1,568,000 (835,000) 1,042,000
188
1 1 1 1 , i ± I 1 1 1 1 1 1 1 1 1
CITY OF HOPIINNS-2002 BUDGET
WATER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change tevenue and Expenditure Highlight.
Revenues
Current Services $ 853,656 $ 1,035,920 $ 842,675 $ 852,000 $ 852,000 Water rates remain the same
Permits 3,632 14,794 4,933 5,000 5,000
Interest Earnings 29,758 109,188 84,841 50,000 50,000
Miscellaneous 14,017 15,052 17,860 15,000 17,000 13.33%
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 217,673 239,697 242,265 193,329 221,384 14.51% Four full time employees
Fringe Benefits 51,488 64,591 64,880 54,099 64,960 20.08%
Materials,Supplies and Services
Professional&Technical Services 26,048 37,372 19,620 35,578 35,730 0.43% Water sampling,audit,legal&cnslt.
Utilities and Maintenance 159,926 138,824 160,665 146,600 172,800 17.87% Vehicle&equip.maint.,heat&elec.
Operations 10,164 10,662 9,350 15,300 16,000 4.58% Postage,advertise,training,&misc.
City Support Services 164,746 173,982 172,768 174,295 186,219 6.84% Administrative fee and insurance.
Supplies and Materials 39,952 32,072 36,123 40,415 47,015 16.33% Supplies,uniforms,parts& equip.
Total Operating Expenses 669,997 697,200 705,672 659,616 744,108 12.81%
Non-operating expenses 269,983 246,944 246,945 320,615 343,443 7.12% Depr&bond interest expense.
Total Expenses 939,980 944,144 952,617 980,231 1,087,551 10.95%
Net Income(Loss) (38,917) 230,810 (2,308) (58,231) (163,551) 180.87%
The Water department is made up of two programs. They are
Pumps and Wells,and Distribution. Additionally, there are capital
purchases of$4,700 and capital improvements of$375,000. The
improvements are radio read meters,street improvements and County Rd 3
improvements.
189
DEPARTMENT - WATER FUND 703
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Water Service Charge 784,813 797,704 840,313 1,035,920 842,675 852,000 8.52,000
Penalties 12,448 - - - - - -
Connection Permits 4,295 1,350 3,632 14,794 4,933 5,000 5,000
Interest Earned 32,095 21,582 29,758 109,188 84,841 50,000 50,000
Other Service Charges 30,527 13,186 13,343 - - - -
Antenna Lease 11,450 11,340 11,907 15,052 17,860 15,000 17,000 13.33%
Gain on Sale of Fixed Assets - - 1,750 - - - - •
Other Miscellaneous Revenue - - 360 - - - -
TOTAL 875,628 845,162 901,063 1,174,954 950,309 922,000 924,000 0.22%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 183,788 $ 199,406 $ 190,638 $ 200,490 $ 206,067 $ 169,289 $ 193,284 14.17%
501 Overtime-Regular Employees 9,902 9,441 6,587 6,898 9,396 8,100 8,100
503 Part-Time Employees 8,408 14,636 20,448 32,308 26,803 15,940 20,000 25.47%
524 SL Converted/LTD 1,771 1,725 1,552 1,478 1,531 1,266 1,455 14.93%
525 P.E.R.A. Contribution 8,688 1.0,884 10,880 11,517 12,175 9,188 11,137 21.21%
526 F.I.C.A. Contribution 14,607 16,470 16,934 17,502 17,791 14,886 17,046 14.51%
527 Cafeteria Benefit Plan 18,651 19,624 19,126 23,936 23,539 20,063 24,939 24.30%
530 Other Benefits 950 838 - 925
531 Workers'Compensation Ins 973 6,541 4,165 5,657 5,778 4,841 5,550 14.65%
533 Deferred Compensation 1,876 3,586 4,124 1,968 1,375 2,000 1,600 -20.00%
535 Paid Leave Accrual - 6,413 (5,293) 1,582 1,855 1,855 2,308 24.42%
TOTAL 248,664 288,726 269,161 304,287 307,146 247,428 286,344 15.73%
VIaterials,Supplies and Services
540 Office Supplies 1,871 3,060 2,309 1,858 1,056 2,515 2,515
541 Uniforms/Clothing 863 673 1,015 804 1,308 1,200 1,300 8.33%
542 General Supplies 771 236 1,058 1,501 1,096 1,000 1,200 20.00%
543 Equipment&Vehicle Parts 12,513 15,036 9,626 2,277 6,240 13,500 14,200 5.19%
545 Parts and Supplies - 179 254 741 1,536 500 600 20.00%
549 Motor Fuels&Lubricants 1,262 1,076 1,321 2,397 2,001 1,700 2,200 29.41%
189a
I I I I I I I I ) I I I I I I I I I I
I I I I + I I I I I I I I I I I I I I
DEPARTMENT - WATER FUND 703
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
555 Chemicals 8,640 17,692 24,369 22,495 22,886 20,000 25,000 25.00%
560 Postage 2,231 2,087 3,383 2,425 2,469 3,000 3,100 3.33%
563 Maint&Repair-Equip/Vehicles 2,432 17,512 15,775 12,715 21,999 17,100 26,100 52.63%
565 Maint. &Repair-Structures 23,845 28,829 20,707 10,154 9,940 24,100 24,100
580 Audit 4,500 4,600 4,600 5,212 5,620 4,878 5,030 3.12%
581 Advertising and Publication 588 647 719 408 1,231 1,500 1,900 26.67%
582 Expert&Professional Services 18,734 16,466 21,375 30,280 13,571 30,000 30,000
584 Communications-Telephone Local 3,406 5,367 5,107 6,441 6,910 5,100 5,600 9.80%
586 Telephone-Cellular - 765 1,158 747 1,185 1,300 1,500 15.38%
587 Radio Contract 242 399 73 290 400 700 700
588 Legal - - - 1,590 29 - -
602 Heating Fuel -Gas 6,714 4,315 5,038 6,062 10,625 9,000 10,500 16.67%
604 Electricity 108,545 104,078 108,321 99,239 106,016 85,000 100,000 17.65%
622 Administrative Fee 132,000 144,000 146,619 149,732 148,007 148,006 159,930 8.06%
623 Garage -Labor&Burden 4,496 2,736 3,820 3,467 3,990 5,000 5,000
630 Training 760 282 589 720 621 2,000 2,000
633 Dues and Memberships 209 378 243 356 100 400 400
635 Travel and Mileage - - - 324 50 - -
636 Conference Fees - 589 447 781 175 800 800
637 Meals&Lodging - 165 172 751 50 1,000 1,000
639 Subscriptions and Publications - 33 62 50 50 400 400
644 Taxes&Licenses 5,243 4,377 4,549 4,847 4,604 6,200 6,400 3.23%
651 Fleet Liability 475 440 281 815 959 1,065 1,065
652 General Liability 10,340 11,920 15,788 22,400 20,900 22,000 22,000
653 Property Insurance 1,500 1,391 2,058 1,035 2,902 3,224 3,224
658 Insurance Deductible 1,176 728 - - - - -
TOTAL 353,356 390,056 400,836 392,912 398,526 412,188 457,764 11.06%
TOTAL OPERATING EXP. $ 602,020 $ 678,782 $ 669,997 $ 697,200 $ 705,672 $ 659,616 $ 744,108 12.81%
OPERATING INCOME 273,608 166,380 231,066 477,754 244,637 262,384 179,892 -31.44%
189b
DEPARTMENT - WATER FUND 703
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual • Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
NON-OPERATING EXPENSES
680 Depreciation $ 153,389 $ 161,623 $ 174,377 $ 246,944 $ 246,945 $ 185,000 $ 247,000 33.51%
830 Interest expense 75 135,615 135,615 96,443 -28.88%
930 Transfer to PIR Fund - 6,961 95,606 - - - -
TOTAL NON-OPERATING EXP. 153,389 168,584 269,983 246,944 246,945 320,615 343,443 7.12%
MEMO--CAPITAL OUTLAY
740 Motor Vehicles $ 18,399 $ - $ - $ - $ - $ - $ -
760 Computers - - 16,466 775 - - -
790 Other Equipment 20,849 - 37,155 9,368 9,100 20,000 4,700
TOTAL $ 39,248 $ - $ 53,621 $ 10,143 $ 9,100 $ 20,000 $ 4,700 -76.50%
CONSTRUCTION-MEMO
Moline Treatment Plant $ 60;930 $ (12,772) $ - $ - $ - $ - $ -
SCADA System 2,765 366,363 - - - - -
Well Rehab#5  8,458 18,962 - - - - -
Water Treatment Facility Repairs - - 15,990 48,696 - - -
Water Treatment Facility,Elmo Pa - - 390,000 - - -
Water System Controls - - - - - - -
Repaint Moline Tower - 3,590 5,467 400,000 - - -
Blake Tower - - - - 300,000 450,000 -
Watermeter Radio Read System - - 60,202 118,049 100,000 200,000 100,000 -50.00%
Excelsior Blvd improvement - - - - 137,814 250,000 -
County Road 3 - - - - - - 200,000
Residential Street Improvements - - - 75,000 70,000 75,000 75,000
TOTAL $ 72,153 $ 376,143 $ 81,659 $ 1,031,745 $ 607,814 $ 975,000 $ 375,000 -61.54%
189c
I I II I I I t I II I I I I I 1
I I I I I I I I I I I I I I I I I i
DEPARTMENT - WATER FUND 703
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
WATER UTILITY SUMMARY
Water Utility Revenue Total $ 875,628 $ 845,162 $ 901,063 $ 1,174,954 $ 950,309 $ 922,000 $ 924,000
Water Utility Expense Total 755,409 847,366 939,980 944,144 952,617 980,231 1,087,551 10.95%
Water Utility Net Income(Loss) 120,219 (2,204) (38,917) 230,810 (2,308)
(58,231) (163,551) 180.87%
Retained Earnings 12-31 4,237,691 4,235,487 4,196,570 4,427,380 4,425,073 4,369,149 4,261,522 -2.46%
Bond Proceeds - - - 2,060,000 - - -
Bond Principal payments - - - - 115,000 115,000 100,000 -13.04%
Cash Balance 12-31 701,104 463,150 566,716 1,766,193 1,152,401 802,962 760,850 -5.24%
Rate per 1000 gallons 1.10 1.10 1.10 1.20 1.20 1.20 1.20
189d
WATER UTILITY FUND 703
PROGRAM: Pumps &Wells
PROGRAM SUMMARY
The Pumps & Wells program of the Water Utility Fund provides maintenance to the City's water system so that a continued supply of potable water is furnished
to water customers at the most reasonable cost. Water supply must he maintained at proper levels, as well as bacterial free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Produce water supply sufficient to meet the needs of 16,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. Complete repainting of Blake Tower. u. 4;,` ..,,,,,,,,,„,,,;,,,e,„. I;4, ... ., . • , , s . i. k, • . � ,�: ,x, ,, }....„x r ,ry
r.
FY 2001 FY 2002
Original Approved Percent
MMM DD 1^NY HH:MM:SS EV1 Comment AlrroSinle �:.�}
Budget Budget Change
Oven!eV Control Alarms System 1 $ thine
OPERATING REVENUES: $392,400 $393,300 0.22% Aero.—.R ver Water i reatmenf Plant 4" n�we HlakeT_er,
'' Filter I Wert 261 In 1 OD Sb— 01_1111
OPERATING EXPENSES: nw
Salaries/Wages/Benefits $79,475 $92,795 16.76% : ,....:, _ '� °�i' 4v9 Futcrl '
Materials, Supplies& Services 228,222 263,354 15.39% illy _ ;GPMrip)till
pp 1k° .. ,- '.100 D 9L . rtfl% Em. 133 Psi 1 3 f27,,,,' :
„ 11 . 1
O GPM haunt
7tloLne i
Operating Income(Loss) 107,203 59,651 -44.36% Influent — —� ——
° I 8w an% GSR 1 j.
1001% I...00FP I'�!�ttllltAlulAl!l
1�e116 r- f 66 S4
t�... Fllter2
NON-OPERATING REVENUES: 22,500 22,500 -% .... _ P Till 4111133
►• tii:u -. FJllmnt toms= URuen1 Flow
. ,..”. 03 oie ` Iii i 0 011 I
NON-OPERATING EXPENSES: 171,400 173,838 .014% I B2 GPM I • vp' ` )7 _ 41''' ori;, 7114\
°wemt ,„ ; .�,,,.�,FILSI:P;QFiIfsr2East L79S HSP l HSPZa4��1 _BtiVPWell6 ^.6.I L�J g Flmv �` Ifa
NET INCOME(LOSS) $(64,197) $(114,187) 77.87% 7.
.•i—, hitwash Hlmver 0 GPN ♦r13 t ?� ♦ ti•w
I
Misc.Alarm
Construction: 500,000 - -100°/, 2069 GPM Bullrltng Intrusion
Sii
Chlorine Leak NI
Building Low Tenperatore
Stiller Flooding i
PERSONNEL: L wAirecessu,e
Entry Dour CIa,uI Ilackwash\% e- Cleacvslt
Number of FTE positions 1.24 1.4fi...__s _� _; .._
nall
190
I I I I I I 1 I I I I I I I I
WATER FUND 703
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48220 PUMPS &WELLS
REVENUES
400 Water Service Charge $ 372,505 $ 364,901 $ 384,145 $ 466,164 $ 379,204 $ 383,400 $ 383,400
417 Permits 4,295 1,350 3,632 6,657 2,220 2,250 2,250
370 Interest Earnings 14,443 9,712 - 13,391 49,135 38,179 22,500 22,500
419 Miscellaneous 5,153 5,103 6,308 6,773 8,037 6,750 7,650 13.33%
TOTAL 396,395 381,065 407,476 528,729 427,639 414,900 415,800 0.22%
EXPENSES
Salaries and Employee Benefits .
500 Regular Employees $ 31,570 $ 32,061 $ 32,505 $ 65,013 $ 68,288 $ 54,453 $ 63,000 15.70%
501 Overtime-Regular Employees 2,573 1,986 1,975 2,618 3,157 2,600 2,600
503 Part-Time Employees 245 - 4,234 8,803 6,831 4,782 6,000 25.47%
524 SL Converted/LTD - - - 33 - 409 476 16.38%
525 P.E.R.A. Contribution 1,787 2,041 2,139 3,609 3,803 2,955 3,628 22.77%
526 F.I.C.A. Contribution 2,842 2,838 3,281 5,633 5,655 4,761 5,513 15.80%
527 Cafeteria Benefit Plan 3,752 3,729 3,493 7,575 7,501 7,165 8,873 23.84%
530 Other Benefits 325 213 - 300
531 Workers'Compensation Insurance 218 1,930 961 1,422 1,650 1,751 1,650 -5.77%
535 Paid Leave Accrual - - 9,749 355 599 599 755 26.04%
TOTAL 42,987 44,585 58,337 95,386 97,697 79,475 92,795 16.76%
Materials,Supplies and Services
540 Office Supplies - - - 1,623 297 765 765
541 Uniforms/Clothing - - - 79 100 300 300
542 General Supplies - - - 222 100 300 300
543 Equipment&Vehicle Parts 1,989 551 403 90 4,703 3,300 4,000 21.21%
545 Parts and Supplies - 179 254 741 760 500 600 20.00%
549 Motor Fuels&Lubricants - - - 621 - 500 - -100.00%
555 Chemicals 8,640 17,692 24,369 22,495 22,886 20,000 25,000 25.00%
560 Postage - - - - 48 500 500
563 Maint&Repair-Equipment/Vehicle 453 9,297 10,713 12,324 20,116 13,000 22,000 69.23%
190a
WATER FUND 703
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
565 Maint. &Repair-Structures 4,536 5,7.50 1,389 1,831 451 5,100 5,100
580 Audit - - - 1,563 2,190 1,448 1,495 3.25%
581 Advertising and Publication - - - 83 - 500 500
582 Expert&Professional Services 4,194 4,488 11,901 6,252 8,120 16,000 16,000
584 Telephone-Local - - - 5,852 6,406 4,350 5,000 14.94%
586 Telephone -Cellular - - - 24 - 300 300
587 Radio Contract - - - 290 400 400 400
588 Legal 162 - - -
602 Heating Fuel -Gas 6,714 4,315 5,038 6,062 10,625 9,000 10,500 16.67%
604 Electricity 108,545 104,078 108,321 99,239 106,016 85,000 100,000 17.65%
622 Administrative Fee - - - 44,952 48,015 48,015 51,650 7.57%
630 Training - - - 457 - 1,000 1,000
633 Dues and Memberships - - - - - 100 100
636 Conference Fees - - - 313 - 400 400
637 Meals&Lodging - - - 564 - 500 500
639 Subscriptions and Publications - - - - - 200 200
644 Taxes &Licenses - - - 390 307 1,900 1,900
651 Fleet Liability - - 160 370 558 620 620
652 General Liability - - 7,736 10,018 9,900 11,000 11,000
653 Property Insurance - - - 1,035 2,902 3,224 3,224
TOTAL 135,071 146,350 170,284 217,652 244,900 228,222 263,354 15.39%
PUMPS & WELLS EXPENSE $ 178,058 $ 190,935 $ 228,621 $ 313,038 $ 342,597 $ 307,697 $ 356,149 15.75%
OPERATING INCOME 218,337 190,130 178,855 215,691 85,042 107,203 59,651 -44.36%
NON-OPERATING EXPENSE
680 Depreciation $ 69,025 $ 72,730 $ 78,470 $ 111,125 111,125 83,250 111,150 33.51%
830 Interest Expense - - - - 88,150 88,150 62,688 -28.88%
PUMPS & WELLS NET
INCOME(LOSS) 149,312 117,400 100,385 104,567 (114,233) (64,197) (1 14,1 87) 77.87%
190b
I I I 1 1 1 1 I I 1 I 1 1 1 1 1 1 1
r r r r r r r r r r r r
WATER UTILITY FUND 703
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides maintenance to the City's water system so that a continued supply of potable water is
furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also
maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Produce water supply sufficient to meet the needs of 16,000 people.
2. Flush and check all hydrants annually.
3. Test samples each month to ensure safe water supply.
4. Ensure all affected customers are given adequate notice of all scheduled water shut offs, both by the city and contractors.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $479,600 $480,700 0.22%
OPERATING EXPENSES: I
Salaries/Wages/Benefits $167,953 $193,549 15.24%
Materials, Supplies&Services 183,966 194,410 5.68%
Operating Income(Loss) 127,681 92,741 -27.37% •
NON-OPERATING REVENUES: 27,500 27,500 -%
NON-OPERATING EXPENSES: 149,215 169,605 13.66%
NET INCOME(LOSS) $5,966 $(49,364) -927.46%
Construction: 435,000 375,000 -13.8%
PERSONNEL:
Number of FTE positions 2.56 2.8
191
WATER FUND 703
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48240 DISTRIBUTION
REVENUES
400 Water Service Charge $ 455,283 $ 445,990 $ 469,511 $ 569,756 $ 463,471 $ 468,600 $ 468,600
417 Permits 2,362 743 1,998 8,137 2,713 2,750 2,750
370 Interest Earnings 17,652 11,870 16,367 60,053 46,663 27,500 27,500
419 Miscellaneous 6,298 6,237 7,709 8,279 9,823 8,250 9,350 13.33%
TOTAL 481,595 464,839 495,585 646,225 522,670 507,100 508,200 0.22%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 83,205 $ 93,139 $ 83,356 $ 135,477 $ 137,779 $ 114,836 $ 130,284 13.45%
501 Overtime-Regular Employees 7,164 7,182 4,319 4,280 6,239 5,500 5,500
503 Part-Time Employees 2,155 4,735 1,772 23,505 19,972 11,158 14,000 25.47%
524 SL Converted/LTD - 241 230 1,445 1,531 857 979 14.24%
525 P.E.R.A. Contribution 3,947 5,119 4,655 7,908 8,372 6,233 7,509 20.47%
526 F.I.C.A. Contribution 6,592 7,754 6,875 11,869 12,136 10,125 11,533 13.91%
527 Cafeteria Benefit Plan 9,491 9,109 8,523 16,361 16,037 12,898 16,066 24.56%
530 Other Benefits 625 625 - 625
531 Workers'Compensation Insurance 596 2,593 1,701 4,235 4,128 3,090 3,900 26.21%
533 Deferred Compensation - 1,749 2,221 1,968 1,375 2,000 1,600 -20.00%
535 Paid Leave Accrual - 239 (1,632) 1,227 1,256 1,256 1,553 23.65%
TOTAL 113,150 131,860 112,020 208,901 209,449 167,953 193,549 15.24%
Materials,Supplies and Services
540 Office Supplies - - - 235 759 1,750 1,750
541 Uniforms/Clothing - - - 725 1,208 900 1,000 11.11%
542 General Supplies - - - 1,279 996 700 900 28.57%
543 Equipment&Vehicle Parts 8,435 12,133 4,864 2,187 1,537 10,200 10,200
545 Parts and Supplies - - - 1,219 776 - -
549 Motor Fuels&Lubricants - - - 1,776 2,001 1,200 2,200 83.33%
560 Postage - - - 2,425 2,421 2,500 2,600 4.00%
563 Maintenance-Equip./Vehicle - 3,945 3,054 391 1,883 4,100 4,100
191a
I I I I I I 1 I I I I I I I I 1 I I I
I I I I I I I I I I I I I I I I I I 1
WATER FUND 703
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
565 Maint&Repair-Structural 19,309 23,079 19,318 8,323 9,489 19,000 19,000
580 Audit - - - 3,649 3,430 3,430 3,535 3.06%
581 Advertising and Publication - - - 325 1,231 1,000 1,400 40.00%
582 Expert&Professional Services - - - 24,028 5,451 14,000 14,000
584 Communications-Telephone Local - - - 589 504 750 600 -20.00%
586 Telephone-Cellular - - - 723 1,185 1,000 1,200 20.00%
587 Radio Contract - - - - - 300 300
588 Legal Services - - 180 1,428 29 - -
622 Administrative Fee - - - 104,780 99,992 99,991 108,280 8.29%
623 Garage-Labor&Burden - - - 3,467 3,990 5,000 5,000
630 Training - - - 263 621 1,000 1,000
633 Dues and Memberships - - - 356 100 300 300
635 Travel and Mileage - - - 324 50 - -
636 Conference Fees - - - 468 175 400 400
637 Meals&Lodging - - - 187 50 500 500
639 Subscriptions and Publications - - - 50 50 200 200
644 Taxes&Licenses - - - 4,457 4,297 4,300 4,500 4.65%
651 Fleet Liability - - 121 445 401 445 445
652 General Liability - - 7,736 12,382 11,000 11,000 11,000
TOTAL 27,744 39,157 35,273 176,479 153,626 183,966 194,410 5.68%
DISTRIBUTION EXPENSE $ 140,894 $ 171,017 $ 147,293 $ 385,380 $ 363,075 $ 351,919 $ 387,959 -3.07%
OPERATING INCOME 340,701 293,822 348,292 260,844 159,595 155,181 120,241 -2.77%
NON-OPERATING EXPENSE
680 Depreciation $ 84,364 $ 88,893 $ 95,907 $ 135,819 135,820 101,750 135,850 33.51%
830 Interest Expense - - - 75 47,465 47,46.5 33,755 -28.88%
930 Transfer to PIR Fund - 6,961 95,606 - - - -
DISTRIBUTION NET
INCOME(LOSS) 256,337 197,968 156,778 124,950 (23,690) 5,966 (49,364) -927.46%
191b
CITY OF HOPKINS-2002 BUDGET
SANITARY SEWER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expense
1999 _ 2000 2001 2001 2002 Change Highlights
Revenues
Current Services $ 1,432,018 $ 1,418,782 $ 1,408,459 $ 1,427,000 $ 1,420,000 -0.49% Rates remain the same
Permits 13,950 12,157 13,371 12,000 12,000
Interest Earnings 44,400 96,529 66,737 100,000 55,000 -45.00% Less cash&lower rates
Miscellaneous - - - - -
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 139,566 129,212 134,314 193,301 181,177 -6.27% 3 3/4 full time emplys
Fringe Benefits 37,171 45,228 34,983 52,454 49,886 -4.90%
Materials,Supplies and Services
Professional&Technical Services 21,204 14,719 27,035 126,675 53,481 -57.78% GIS,audit,legal&consulting
Utilities and Maintenance 49,654 30,256 44,776 68,800 68,790 -0.01% Equip.maint.,heat&electr.
Operations 774,714 733,062 796,264 897,492 867,780 -3.31% Disposal,adver,train,&misc.
City Support Services 172,193 173,968 192,726 198,726 199,013 0.14% Admin. fee and insurance.
Supplies and Materials 12,309 11,876 23,218 20,024 21,220 5.97% Suppls,fuel,parts&equip.
Total Operating Expenses 1,206,811 1,138,321 1,253,316 1,557,472 1,441,347 -7.46%
Non-operating expenses 174,093 96,885 100,000 100,000 100,000 Deprc&transfers for cap imp
Total Expenses 1,380,904 1,235,206 1,353,316 1,657,472 1,541,347 -7.01%
Net Income(Loss) 109,464 292,262 135,251 (118,472) (54,347) -54.13%
The Sanitary Sewer depait►uent is made up of two programs. They are
Lift Stations and Collection/Disposal. Additionally,capital
improvements of$75,000. The improvements are various residential streets.
192
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I
I I I 1 I I I I I I I I I I I I I I I
DEPARTMENT - SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES .
Sewer Service Charge $ 1,512,039 $ 1,503,256 $ 1,419,953 $ 1,418,782 $ 1,408,459 $ 1,427,000 $ 1,420,000 -0.49%
Penalties 12,717 - - - - - -
SAC Refund at 1%Retention 318 - - - - - -
Hook-ups and Permits 21,300 11,875 13,950 12,157 13,371 12,000 12,000
Other Service Charges 2,725 15,487 12,065 - - - -
Interest Earned 72,450 50,671 44,400 96,529 66,737 100,000 55,000 -45.00%
Miscellaneous - 3,147 - - - - -
TOTAL $ 1,621,549 $ 1,584,436 $ 1,490,368 $ 1,527,468 $ 1,488,567 $ 1,539,000 $ 1,487,000 -3.38%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 112,471 $ 112,884 $ 118,225 $ 111,645 $ 120,152 $ 169,861 $ 157,777 -7.11%
501 Overtime-Regular Employees 4,493 4,020 7,254 3,895 6,238 4,940 4,900 -0.81%
503 Part-Time Employees 6,490 7,328 14,087 13,672 7,924 18,500 18,500
524 SL Converted/LTD 385 441 604 597 604 1,274 1,179 -7.46%
525 P.E.R.A. Contribution 5,308 6,134 7,003 6,145 6,894 9,053 8,996 -0.63%
526 F.I.C.A. Contribution 8,824 8,929 10,642 9,491 9,848 14,881 13,951 -6.25%
527 Cafeteria Benefit Plan 10,054 10,953 11,097 12,254 12,064 21,247 20,289 -4.51%
530 Other Benefits 650 600 - -
531 Workers'Compensation Ins 814 3,460 2,482 3,304 3,106 4,132 3,600 -12.88%
535 Paid Leave Accrual - 3,060 5,343 12,787 1,867 1,867 1,871 0.21%
TOTAL 148,839 157,209 176,737 174,440 169,297 245,755 231,063 -5.98%
Materials,Supplies and Services
540 Office Supplies 1,755 3,039 749 1,282 1,300 2,000 2,100 5.00%
541 Uniforms/Clothing 444 175 140 541 700 1,000 1,000
542 General Supplies 368 73 1,254 615 666 700 820 17.14%
543 Equipment&.Vehicle Parts 90 3,988 6,543 6,175 16,000 10,800 11,000 1.85%
544 Structural Supplies - 6 1,353 - 500 1,000 1,000
549 Motor Fuels&Lubricants 2,866 2,381 2,270 3,263 4,052 4,524 5,300 17.15%
560 Postage 2,228 2,087 2,162 1,924 1,820 3,060 3,060
192a
DEPARTMENT - SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
563 Maint&Repair-Equip/Vehicles 13,246 15,850 28,450 7,568 14,000 24,600 24,600
565 Maint&Repair-Structures - - 130 - - 500 500
567 Maint&Repair-Other Improv. 3,821. 8,598 1,572 4,069 10,000 21,100 21,100
580 Audit 4,500 4,600 4,600 5,212 4,835 4,835 5,077 5.00%
581 Advertising,Publication,Printing 367 632 724 803 200 320 320
582 Expert&Professional Services 7,152 4,062 15,712 5,962 12,000 27,000 37,000 37.04%
583 Other Contractual Services 3,343 275 - 3,446 10,000 93,840 10,404 -88.91%
584 Communications-Teleph/Alarms 1,521 1,639 818 779 812 2,000 2,000
587 Radio Contract 242 319 73 290 300 490 490
588 Legal - 136 892 99 200 1,000 1,000
602 Heating Fuel -Gas 489 250 214 249 464 510 500 -1.96%
604 Electricity 13,915 15,563 15,337 13,021 12,200 14,500 14,500
618 MWCC Charges 895,979 861,185 770,854 728,810 792,500 892,500 862,500 -3.36%
622 Administrative Fee 132,000 144,000 155,155 162,247 175,016 175,016 178,803 2.16%
623 Garage-Labor&Burden 4,288 3,360 3,060 4,280 7,000 5,100 5,100
630 Travel, Conferences, Schools - - - 138 620 400 400
633 Dues and Memberships 614 724 200 400 100.00%
636 Conferences 897 202 974 773 400 1,012 1,100 8.70%
639 Subscription 123 - - - - - -
644 Taxes&Licenses 89 - - - - - -
651 Fleet Liability 475 440 686 863 890 890 890
652 General Liability 10,340 11,920 15,788 10,348 16,000 22,000 18,500 -15.91%
653 Property Insurance 430 537 . 564 510 820 820 820
TOTAL 1,100,968 1,085,317 1,030,074 963,881 1,084,019 1,311,717 1,210,284 -7.73%
TOTAL OPERATING EXP. $ 1,249,807 $ 1,242,526 $ 1,206,811 $ 1,138,321 $ 1,253,316 $ 1,557,472 $ 1,441,347 24.27%
OPERATING INCOME (LOSS) 371,742 341,910 283,557 389,147 235,251 (18,472) 45,653
1.92b
I I I I I I I I I I I I I I I I I I I
I I I I r 1 r I 1 I 1 I I 1 I I 1 1 1
DEPARTMENT - SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
NON-OPERATING EXPENSES
680 Depreciation $ 112,520 $ 58,620 $ 98,130 $ 96,885 $ 100,000 $ 100,000 $ 100,000
930 Transfers Out - 604,395 75,963 - - - -
TOTAL NON-OPERATING EXP. 112,520 663,015 174,093 96,885 100,000 100,000 100,000
MEMO--CAPITAL OUTLAY
740 Motor Vehicles $ 25,216 $ - $ - $ 165,314 $ - $ - $ -
760 Computers - - 15,976 1,817 2,503 - -
790 Other Equipment 20,050 - - - - - 4,700
TOTAL $ 45,266 $ - $ 15,976 $ 167,131 $ 2,503 $ $ 4,700
CONSTRUCTION- MEMO
Sump Pump Inspection $ - $ 23,681 $ - $ 23,123 $ - $ - $ -
Lift Station Reconstruction#5 279,645 (10,565) (10,565) - - - -
County Road#3 - 9,231 - 338,563 12,569 - -
11th Avenue-5th St. So.To Wendys 4,395 - - - - -
3rd St.No. - 1 lth thru 14th Ave. - - - 127,835 - - -
Lake Street Bridge Replacement - - - - - 20,000 -
Farmdale Road - - - - - 100,000 -
Residual Equity Transfer to Storm - 600,000 - - - - -
Residential Utility Improvements - - - 109,772 70,000 75,000 75,000 -
TOTAL $ 279,645 $ 626,742 $ (10,565) $ 599,293 $ 82,569 $ 195,000 $ 75,000 -61.54%
Internal Loan to Storm Sewer 350,000
I 92c
DEPARTMENT - SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
SEWER UTILITY SUMMARY
Sewer Utility Revenue Total 1,621,549 1,584,436 1,490,368 1,527,468 1,488,567 1,539,000 1,487,000 -3.38%
Sewer Utility Expense Total 1,362,327 1,905,541 1,380,904 1,235,206 1,353,316 1,657,472 1,541,347 -7.01%
Sewer Utility Net Income(Loss) 259,222 (321,105) 109,464 292,262 135,251 (118,472) (54,347) -54.13%
Retained Earnings 12-31 3,846,862 3,525,757 3,635,221 3,927,483 4,062,734 3,809,011 4,008,387 5.23%
Cash Balance 12-31 1,089,740 707,577 1,395,148 1,171,340 1,321,519 957,868 937,472 -2.13%
Rate per 1000 gallons 2.50 2.50 2.50 2.25 2.25 2.25 2.25
192d
1 I I I I I I I I I I I I I I
SEWER UTILITY FUND 707
PROGRAM: Lift Stations '"x' '`
PROGRAM SUMMARY
The Life Stations program of the Sewer Utility Fund provides maintenance to the City's sewer system which is comprised of sewers,manholes, and lift stations so
that sewage may be transported to the Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Mechanically clean 50% of sanitary sewer lines in the City.
2. Check daily the operation of sanitary sewer lift stations and repair as needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
4. Verify accuracy and implement new utility mapping system. , z ,,,,0,; ,,„A, go w, 0,,., f ,4, , isszio ;; o
�
FY 2001 FY 2002 ' ���
Original Approved Percent , • 'Ai, u L .`�a ` x
1 p-rn
Budget Budget Change �” yi • t 4 .�•. -• '
OPERATING REVENUES: $285,400 $354,750 24.30% :` - i ' # - :..
OPERATING EXPENSES: z Y
Salaries/Wages/Benefits $142,338 $119,977 -15.71
Materials, Supplies& Services 191,533 $187,492 -2.11%
Operating Income(Loss) (48,471) 47,281 197.54%, - '
NON-OPERATING REVENUES: 20,000 16,500 -17.50% ^^0'""'►I'41„"` f
ll
NON-OPERATING EXPENSES: 60,000 60,000 -% ,
"1„,$t,,: .k ► -.'
NET INCOME (LOSS) $(88,471) $3,781 104.27% — ""
Construction: - - -%
PERSONNEL: .
Number of FTE positions 2.17 1.7
193
SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48410 LIFT STATIONS
REVENUE
400 Sewer Service Charge $ 453,612 $ 450,977 $ 425,986 $ 425,635 $ 431,691 $ 285,400 $ 354,750 24.30%
370 Interest Earned 21,735 15,201 13,320 28,959 20,847 20,000 16,500 -17.50%
TOTAL $ 475,347 $ 466,178 $ 439,306 $ 454,593 $ 452,538 $ 305,400 $ 371,250 21.56%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 33,685 $ 37,229 $ 37,243 $ 69,372 $ 75,538 $ 100,709 $ 82,792 -17.79%
501 Overtime-Regular Employees 2,400 2,156 3,569 2,324 2,156 2,940 2,940
503 Part-Time Employees 844 - 24 4,081 2,094 8,100 8,100
524 SL Converted/LTD - - - 547 604 755 614 -18.68%
525 P.E.R.A. Contribution 1,597 2,007 2,160 3,803 4,234 5,369 4,741 -11.70%
526 F.I.C.A. Contribution 2,580 2,790 2,993 5,502 5,934 8,605 7,225 -16.04%
527 Cafeteria Benefit Plan 3,209 3,773 3,390 7,531 7,388 12,506 10,391 -16.91%
530 Other Benefits 650 600 - -
531 Workers'Compensation Insurance 139 1,292 860 2,657 2,030 2,248 2,200 -2.14%
535 Paid Leave Accrual - - 1.5,541 760 1,106 1,106 974 -11.93%
TOTAL 44,454 49,247 65,780 97,227 101,684 142,338 119,977 -15.71%
Materials,Supplies and Services
540 Office Supplies - - - 407 600 1,200 1,200
541 Uniforms/Clothing - - - 257 400 600 600
542 General Supplies - - - 5 200 420 420
543 Equipment&Vehicle Parts 2 977 2,543 2,513 4,000 6,800 7,000 2.94%
544 Structural Supplies - 6 1,353 - 500 1,000 1,000
549 Motor Fuels&Lubricants 70 99 123 2,213 2,300 2,300 2,300
563 Maint&Repair-Equip/Vehicles 11,404 10,963 26,417 6,453 11,000 19,000 19,000
565 Maint&Repair-Structures - - 130 - - 500 500
567 Maint&Repair-Other Improv - - - - 2,000 6,100 6,100
580 Audit - - - 3,126 2,900 2,900 3,045 5.00%
581 Advertising,Publication,Printing - - - - - 120 120
193a
I I I I I I I I I I 1 I I I I I I I I
r r I I I I I I I I I I I I r I I I r
SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
582 Expert&Professional Services - - - 4,191 8,000 19,600 19,600
584 Telephone-Local 666 687 650 779 812 1,600 1,600
587 Radio Contract - - - - - 240 240
588 Legal - - - - 600 600
602 Heating Fuel -Gas 489 250 214 249 464 510 500 -1.96%
604 Electricity 13,915 15,563 15,337 13,021 12,200 14,500 14,500
622 Administrative Fee - - - 95,602 91,051 91,051 89,587 -1.61%
623 Garage -Labor&Burden - - - - 1,000 1,060 1,060
630 Training - - - 138 420 - -
633 Dues and memberships 23 - - -
636 Conferences 185 200 612 700 14.38%
651 Fleet Liability - - 391 492 - - -
652 General Liability - - 7,736 10,145 15,000 20,000 17,000 -15.00%
653 Property Insurance - - - 510 820 820 820
TOTAL 26,546 28,545 54,894 140,309 153,867 191,533 187,492 -2.11%
LIFT STATIONS EXPENSE $ 71,000 $ 77,792 $ 120,674 $ 237,536 $ 255,551 $ 333,871 $ 307,469 -7.91%
OPERATING INCOME 404,347 388,386. 318,632 217,057 196,987 (28,471) 63,781
48440 NON-OPERATING
680 Depreciation $ 67,512 $ 35,172 $ 58,878 $ 58,131 $ 60,000 $ 60,000 $ 60,000
LIFT STATIONS NET
INCOME(LOSS) 336,835 353,214 259,754 158,926 136,987 (88,471) 3,781
193b
SEWER UTILITY FUND 707
PROGRAM: Collection &-. Disposal
PROGRAM SUMMARY
The Life Stations program of the Sewer Utility Fund pro),idesmaintenance to the City's sewer system which is comprised of sewers. manholes. and lift stations so
that sewage may be transported to the Metro Sewer System lcr disposal.
MAJOR OBJECTIVES TO BE ACCOMPLI-SLLEI)IN 2002
1. Mechanically clean 50% of sanitary sewer lines in the Ci1s.
1. Inform neichborhoods prior to scheduled sanitary sewer line maintenance.
3. Verify accuracy and implement rrevv utility mapping, s.)slam.
FY 2001 FY 2002 -
Original Approved Percent
Budget Budget Change
'1 ^^ Ali
OPERATING REVENUES: $1,153,600 $1,077,250 -6.62% `
OPERATING EXPENSES: • .dr f'; ..,
Salaries/Wages/Benefits $103,417 $111,086 7.42% ':.,1'.;,..,,'r tM -' yx; `'::.,
p , , , 1
Materials, Supplies& Services 1,120,184 1,022,792 -8.69% `" `4^' �'"'�/f"4� :' •. _
Operating Income(Loss) (70,001) (56,628) 23.62% �' _ .
•
% \
NON-OPERATING REVENUES: 80,000 38,501) -51.88% N ' t `,; , ' '';�.
"ttt
NON-OPERATING EXPENSES: 40,000 40,000 -% ' `" \ ' `'
PP
NET INCOME(LOSS) $(30,001) $(58,128) 93.75% i,
Construction: 195,000 75,000 -61.5%
PERSONNEL:
Number of FTE positions 1.47 1.65
194
I I I I I I I I I I I I I I I
I I 1 1 1 1 1 1 I 1 1 1 1 1 I 1 1 1
SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48420 COLL/DISPOSAL
REVENUES
Sewer Service Charge $ 1,074,187 $ 1,070,913 $ 1,006,032 $ 993,147 $ 976,767 $ 1,141,600 $ 1,065,250 -6.69%
Hook-ups and Permits 21,300 11,875 13,950 12,157 13,371 12,000 12,000
Interest Earned 50,715 50,671 44,400 67,570 45,890 80,000 38,500 -51.88%
TOTAL $ 1,146,202 $ 1,133,459 $ 1,064,382 1,072,875 1,036,028 1,233,600 1,115,750 -9.55%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ 14,830 $ 8,855 $ 12,359 $ 42,273 $ 44,614 $ 69,152 $ 74,985 8.44%
501 Overtime-Regular Employees 2,002 1,755 3,629 1,571 4,082 2,000 1,960 -2.00%
503 Part-Time Employees 837 - 328 9,591 5,830 10,400 10,400
524 SL Converted/LTD - - - 50 - 519 565 8.86%
525 P.E.R.A. Contribution 750 543 838 2,342 2,660 3,684 4,255 15.50%
526 F.I.C.A. Contribution 1,301 788 1,226 3,989 3,914 6,276 6,726 7.17%
527 Hospitalization -Life Insurance 1,132 815 1,263 4,723 4,676 8,741 9,898 13.24%
530 Other Benefits - - - -
531 Workers'Compensation Insurance 224 295 371 647 1,076 I,884 1,400 -25.69%
535 Paid Leave Accrual - - 6,073 12,027 761 761 897 17.87%
TOTAL 21,076 13,051 26,087 77,213 67,613 103,417 111,086 7.42%
Materials,Supplies and Services
540 Office Supplies - - - 875 700 800 900 12.50%
541 Uniforms/Clothing - - - 284 300 400 400
542 General Supplies - - - 610 466 280 400 42.86%
543 Equipment&Vehicle Parts 76 984 2,175 3,662 12,000 4,000 4,000
549 Motor Fuels&Lubricants - - - 1,050 1,752 2,224 3,000 34.89%
560 Postage - - - 1,924 1,820 3,060 3,060
563 Maint&Repair-Equip/Vehicles - 3,148 965 1,115 3,000 5,600 5,600
567 Maint&Repair-Other Improv. 3,821 5,967 108 4,069 8,000 15,000 15,000
580 Audit - - - 2,086 1,935 1,935 2,032 5.00%
581 Advertising,Publication,Printing - - - 803 200 200 200
194a
SANITARY SEWER FUND 707
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
582 Expert&Professional Services - - 278 1,771 4,000 7,400 17,400 135.14%
583 Other Contractual Services 3,343 275 - 3,446 10,000 93,840 10,404 -88.91%
584 Communications-Telephones - - - - - 400 400
587 Radio Contract - - - 290 300 250 250
588 Legal - - - 99 200 400 400
618 MWCC Charges 895,979 861,185 770,854 728,810 792,500 892,500 862,500 -3.36%
622 Administrative Fee - - - 66,645 83,965 83,965 89,216 6.25%
623 Garage-Labor&Burden - - - 4,280 6,000 4,040 4,040
630 Training - - - 200 400 400
633 Dues &memberships 591 724 200 400 100.00%
636 Conferences 588 200 400 400
651 Fleet Liability - - 295 371 890 890 890
652 General Liability - - 7,736 203 1,000 2,000 1,500 -25.00%
TOTAL 899,876 871,559 782,411 823,572 930,152 1,120,184 1,022,792 -8.69%
COLLECTION/DISPOSAL EXP$ 920,952 $ 884,610 $ 808,498 $ 900,785 $ 997,765 $ 1,223,601 $ 1,133,878 -7.33%
OPERATING INCOME 225,250 248,849 255,884 172,090 38,263 9,999 (18,128)
48440 NON-OPERATING
680 Depreciation 45,008 23,448 39,252 38,754 40,000 40,000 40,000
930 Transfers Out - 604,395 75,963 - - - -
TOTAL NON-OPERATING 45,008 627,843 115,215 38,754 40,000 40,000 40,000
COLLECTION/DISPOSAL NET
INCOME(LOSS) 180,242 (378,994) 140,669 133,336 (1,737) (30,001) (58,128) 93.75%
194a
I I I I I I I 1 I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I I
CITY OF HOPKINS-2002 BUDGET
REFUSE BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 568,078 $ 562,754 $ 559,620 $ 560,100 $ 566,610 1.16% Recycling rates increase
County Grant 30,220 29,602 29,105 30,000 29,000 -3.33%
Interest Earnings 30,569 36,629 37,959 34,000 25,000 -26.47%
Miscellaneous - 5,786 5,392 - 5,250
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 141,272 :154,221 153,380 171,231 172,426 0.70% Three and three-quarter employees
Fringe Benefits 36,982 37,779 38,336 49,049 50,097 2.14%
Materials, Supplies and Services
Professional&Technical Services 95,399 103,603 93,406 101,630 91,842 -9.63% Recycling service,audit&consulting
Utilities and Maintenance 31,468 34,189 43,337 29,247 35,652 21.90% Vehicle&equip.maint.,heat&elec.
Operations 144,080 143,255 146,220 180,725 162,305 -10.19% Disposal,post,adver.,train,&misc.
City Support Services 89,530 96,075 107,675 107,802 111,462 3.40% Administrative fee and insurance.
Supplies and Materials 33,051 24,322 30,291 36,175 38,625 6.77% Supplies,parts,fuel,small equip.
Total Operating Expenses 571,782 593,444 612,645 675,859 662,409 -1.99%
Non-operating expenses 48,179 31,693 33,000 48,000 33,000 -31.25% Depreciation
Total Expenses 619,961 625,137 645,645 723,859 695,409 -3.93%
Net Income(Loss) 8,906 9,634 (13,570) (99,759) (69,549) -30.28%
The Refuse depattnient is made up of five programs. They are
Bulk Collection,Yard Waste,Recycle,Brush Service and Refuse.
Additionally,there are capital purchases of$8,000 for refuse containers.
195
DEPARTMENT - REFUSE FUND 717
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services $ 496,310 $ 576,799 $ 568,078 $ 562,754 $ 559,620 $ 560,100 $ 566,610 1.16%
356 County Grant 30,952 30,773 30,220 29,602 29,105 30,000 29,000 -3.33%
370 Interest Earned 28,151 39,034 30,569 36,629 37,959 34,000 25,000 -26.47%
409 Miscellaneous 100 - - 5,786 5,392 - 5,250
TOTAL $ 555,513 $ 646,606 $ 628,867 $ 634,771 $ 632,075 $ 624,100 $ 625,860 0.28%
Salaries and Employee Benefits
500 Regular Employees $ 123,087 $ 137,044 $ 122,488 $ 135,720 $ 129,389 148,931 146,326 -1.75%
501 Overtime-Regular Employees 9,649 8,465 5,617 5,605 6,733 9,600 9,600
503 Part-Time Employees 18,017 13,313 13,167 12,896 17,257 12,700 16,500 29.92%
524 SL Converted/LTD 378 323 294 261 289 987 972 -1.52%
525 P.E.R.A. Contribution 6,079 7,752 7,150 7,546 7,752 8,213 8,623 4.99%
526 F.I.C.A. Contribution 11,237 11,879 10,744 11,584 11,461 13,370 13,277 -0.70%
527 Cafeteria Benefit Plan 9,641 11,560 10,060 13,860 12,927 19,692 20,671 4.97%
531 Workers'Compensation Insurance 165 5,316 2,549 2,010 4,187 5,068 4,725 -6.77%
535 Paid Leave Accrual - (496) 6,185 2,518 1,719 1,719 1,829 6.40%
TOTAL 178,253 195,156 178,254 192,000 191,716 220,280 222,523 1.02%
Materials,Supplies and Services
540 Office Supplies 1,755 1,420 831 1,059 827 1,400 1,400
541 Uniforms/Clothing 211 178 225 233 96 325 325
542 General Supplies 1,619 1,557 2,417 2,405 2,123 5,500 5,650 2.73%
543 Equipment&Vehicle Parts 14,837 17,311 20,783 11,105 13,888 18,850 18,850
545 Container Parts 1,012 814 2,299 957 3,336 2,500 2,800 12.00%
546 Personal Safety Equipment - - - - - 100 100
549 Motor Fuels&Lubricants 6,986 6,489 6,496 8,563 10,021 7,500 9,500 26.67%
560 Postage 2,653 1,821. 3,087 1,697 2,061 2,275 2,475 8.79%
563 Maint. &Repair-Equip/Vehicles 3,265 4,282 3,228 4,584 13,758 6,525 8,900 36.40%
568 Printing - 302 63 - - - -
580 Audit 1,700 1,700 1,700 3,138 2,940 2,940 3,090 5.10%
581 Advertising and Publication 4,055 1,805 2,558 4,125 1,972 3,900 3,900
195a
I I 1 1 I I I 1 I 1 1 1 1 I 1 1
I 1 I I I I I I I I I I i I i I i I I
DEPARTMENT - REFUSE FUND 717
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
582 Expert&Professional Services - - 26 - 100 - -
583 Other Contractual Services 89,248 91,221 93,673 100,46.5 90,366 98,690 88,752 -10.07%
584 Communications-Teleph/Alarms 667 764 - 25 32 750 100 -86.67%
605 Disposal Charges 140,879 145,062 137,003 135,147 141,066 165,800 147,500 -11.04%
611 Equipment Rental 58 - - - - 5,150 5,000 -2.91%
622 Administrative Fee 64,800 72,000 77,020 83,556 90,142 90,142 93,702 3.95%
623 Garage-Labor&Burden 17,752 25,344 28,240 29,580 29,547 21,972 26,652 21.30%
630 Training 1,007 894 595 183 399 1,000 1,130 13.00%
633 Dues and Memberships - 276 125 309 185 300 300
635 Travel/Mileage - 414 128 286 100 700 700
636 Conference Fees - 560 115 375 160 700 700
637 Meals and Lodging - 394 - 908 - 500 500
639 Subscriptions and Publications 224 - 156 25 78 100 100
644 Taxes&Licenses 200 241 250 200 200 300 - -100.00%
651 Fleet Liability 790 1,079 1,708 2,602 2,143 2,270 2,370 4.41%
652 General Liability 6,930 8,236 10,802 9,917 15,390 15,390 15,390
TOTAL 360,648 384,164 393,528 401,444 420,929 455,579 439,886 -3.44%
TOTAL OPERATING EXPENSE$ 538,901 $ 579,320 $ 571,782 $ 593,444 $ 612,645 $ 675,859 $ 662,409 -1.99%
DEPT 48940 NON-OPERATING
680 Depreciation $ 38,398 $ 32,952 $ 48,179 $ 31,693 $ 33,000 $ 48,000 $ 33,000 -31.25%
930 Transfer to PIR Fund - 7,788 - - - - - -
TOTAL 38,398 40,740 48,179 31,693 33,000 48,000 33,000 -31.25%
, REFUSE UTILITY TOTAL $ 577,299 $ 620,060 $ 619,961 $ 625,137 $ 645,645 $ 723,859 $ 695,409 -3.93%
REFUSE FUND INCOME(LOSS) (21,786) 26,546 8,906 9,634 (13,570) (99,759) (69,549) -30.28%
195b
DEPARTMENT - REFUSE FUND 717
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
DEPT 48950 CAPITAL OUTLAY-MEMO
740 Motor Vehicles $ - $ - $ 152,889 $ - $ - $ - $ -
760 Computers - - 16,610 1,482 - - -
790 Other Equipment - 10,613 489 24,672 19,500 19,500 8,000 -58.97%
TOTAL $ - $ 10,613 $ 169,988 $ 26,154 $ 19,500 $ 19,500 $ 8,000 -58.97%
REFUSE UTILITY SUMMARY
Refuse Utility Revenue Total $ 555,513 $ 646,606 $ 628,867 $ 634,771 $ 632,075 $ 624,100 $ 625,860 0.28%
Refuse Utility Expense Total 577,299 620,060 619,961 625,137 645,645 723,859 695,409 -3.93%
Refuse Utility Net Income(Loss) (21,786) 26,546 8,906 9,634 (13,570) (99,759) (69,549) -30.28%
Retained Earnings 12-31 1,019,055 1,045,601 1,054,507 1,064,141 1,050,572 964,382 981,023 1.73%
Cash Balance 12-31 620,929 675,157 515,116 589,822 609,253 538,063 564,704 4.95%
Monthly Refuse rate $11-$14.45 $11.-$14.45 $11-$14.45 $11-$14.45 $11-$14.45 $11-$14.45 $l1-$14.45
Monthly Recycling rate $2.2.5 $2.25 $2.25 $2.25 $2.25 $2.25 $2.50 11.11%
195c
1 I I 1 I 1 I I I i I I I I I I I I 1
REFUSE UTILITY 0� 1 i u.. , ,8 17
PROGRAM: Bulk Collection ' ,044 , , g
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility Fund provides bulk item pickup for larger items which are scheduled on a call-in basis on Thursdays
throughout the year. Free bulk item drop off service is provided twice per year(spring&fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2001
1.
FY 2001 FY 2002 l
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $8,200 $9,000 9.76%
OPERATING EXPENSES:
Salaries/Wages/Benefits $20,247 $21,137' 4.40%
• �Ii_
> i(.. )
Materials, Supplies& Services 34,413 34,138 -0.80% ����•
0f%
Operating Income(Loss) (46,460) (46,275) -0.40% �'
NON-OPERATING REVENUES: - -
HOPKINS
NON-OPERATING EXPENSES: - -
RECYCLING
NET LOSS $(46,460) $(46,275) -0.40% 939.1382
Construction: - -
PERSONNEL:
Number of FTE positions 0.28 0.28
196
PROGRAM 48910 BULK COLLECTION FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services $ 9,120 $ 9,666 $ 8,486 $ 9,669 $ 9,298 $ 8,200 $ 9,000 9.76%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 4,732 $ 6,044 $ 5,262 $ 8,009 $ 7,689 11,840 12,479 5.40%
501 Overtime-Regular Employees 2,068 3,156 3,080 3,079 2,540 3,500 3,500
503 Part-Time Employees 282 133 - 99 447 600 600
524 SL Converted/LTD - - - - - 93 98 5.38%
525 P.E.R.A. Contribution 304 471 438 572 529 795 884 11.19%
526 F.I.C.A. Contribution 535 700 645 846 803 1,227 1,277 4.07%
527 Cafeteria Benefit Plan 338 376 433 1,021 1,028 1,655 1,793 8.34%
531 Workers'Compensation Llsurance (132) 307 140 136 340 400 350 -12.50%
535 Paid Leave Accrual - - 552 236 137 137 156 13.87%
TOTAL 8,127 11,187 10,550 13,998 13,513 20,247 21,137 4.40%
Materials,Supplies and Services
542 General Supplies - - 266 40 - 300 250 -16.67%
580 Audit - - - 468 450 450 475 5.56%
581 Advertising and Publication - - - 214 - 400 400
583 Other Contractual Services - 129 1 17 165 138 290 200 -31.03%
605 Disposal Charges 20,687 20,897 18,720 20,509 20,690 22,000 22,000
622 Administrative Fee - - - 8,356 7,643 7,643 7,433 -2.75%
651 Fleet Liability - - 569 286 200 200 250 25.00%
652 General Liability - - 2,916 3,175 3,130 3,130 3,130
TOTAL 20,687 21,026 22,588 33,213 32,251 34,413 34,138 -0.80%
PROGRAM EXPENSE TOTAL $ 28,814 $ 32,213 $ 33,138 $ 47,211 $ 45,764 $ 54,660 $ 55,275 1.13%
BULK COLLECTION
NET OPERATING LOSS (19,694) (22,547) (24,652) (37,542) (36,466) (46,460) (46,275) -0.40%
196a
1 I 1 I ) 1 1 11 1 1 1 1 I I ) I I I I
I I I I I I I I I i I I I I I I I I I
REFUSE UTILITY FUND 717
PROGRAM: Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund provides yard waste and leaf collection weekly mid-April through November with a rear load
refuse truck or 1 ton truck.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change .f:'
'' ;,t Jr
OPERATING REVENUES: $2,300 $2,500 8.70% ft.
If OPERATING EXPENSES: !'i ,' ,`;�fp, iI ` j ), .= �� , �'
0 r; ,. , } �,t t6 ' '1yti;, of,,,',„ii v , ) It'di .`;lex,
Salaries/Wages/Benefits $37,527 $36,678 -2.26/o f t• + , ;4'r t } , ' „' ”
Materials, Supplies & Services 38,216 39,208 2.60% - '
Operating Income(Loss) (73,443) (73,386) -0.08% °
NON-OPERATING REVENUES: - -
NON-OPERATING EXPENSES: - - _.
-ra , . ,
NET INCOME(LOSS) $(73,443) $(73,386) -0.08% �`'"
Construction: - - r
PERSONNEL:
Number of FTE positions 0.605 0.605
197
PROGRAM 48915 YARD WASTE/LEAF COLLECT FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services $ 4,150 $ 4,051 $ 4,133 $ 2,307 $ 2,576 $ 2,300 $ 2,500 8.70%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 17,462 $ 21,969 $ 20,692 $ 22,868 $ 15,381 $ 23,503 $ 22,838 -2.83%
501 Overtime-Regular Employees 694 745 167 77 117 100 100
503 Part-Time Employees 5,906 3,839 4,369 4,574 5,453 5,500 5,800 5.45%
525 P.E.R.A. Contribution 782 1,184 1,080 1,186 1,203 1,223 1,268 3.68%
526 F.I.C.A. Contribution 1,804 2,042 1,802 2,062 1,580 2,426 2,213 -8.78%
527 Cafeteria Benefit Plan 931 1,354 854 2,516 1,160 3,504 3,374 -3.71%
531 Workers'Compensation Insurance (253) 1,088 93 90 661 1,000 800 -20.00%
535 Paid Leave Accrual - - 1,375 (880) 271 271 285 5.17%
TOTAL 27,326 32,221 30,432 32,493 25,827 37,527 36,678 -2.26%
Materials,Supplies and Services
540 Office Supplies - - 28 - - 250 250
542 General Supplies 1,136 202 - 292 100 1,300 1,300
543 Equipment&Vehicle Parts 471 2,389 4,171 1,863 614 2,250 2,250
549 Motor Fuels&Lubricants 1,047 1,162 906 1,626 2,096 1,500 1,800 20.00%
560 Postage 107 197 189 150 307 390 390
563 Maint. &Repair-Equip./Vehicle 1,106 421 1,791 6 3,583 925 1,800 94.59%
580 Audit - - - 561 525 525 550 4.76%
581 Advertising and Publication 161 141 - 269 393 500 500
582 Expert&Professional Services - - 26 - - - -
605 Disposal Charges 615 9,575 7,314 7,613 9,875 11,000 11,000
611 Equipment Rental 58 - - - - 5,150 5,000 -2.91%
622 Administrative Fee - - - 12,533 8,444 8,444 7,836 -7.20%
623 Garage-Labor&Burden I,296 2,400 6,220 4,640 4,427 2,652 3,152 18.85%
651 Fleet Liability - - 569 287 240 200 250 25.00%
652 General Liability - - 2,916 3,175 3,130 3,130 3,130
TOTAL 5,997 16,487 24,130 33,015 33,733 38,216 39,208 2.60%
I 97a
I 1 I I I I I I I I I I I I I 1 I I 1
I r r ( r r r r r r 1 1 1 1 i 1 I i
PROGRAM EXPENSE TOTAL $ 33,323 $ 48,708 $ 54,562 $ 65,508 $ 59,560 $ 75,743 $ 75,886 0.19%
YARD WASTE/LEAF COLLECT
NET OPERATING LOSS (29,173) (44,657) (50,429) (63,201) (56,984) (73,443) (73,386) -0.08%
197b
REFUSE UTILITY FUND 717
PROGRAM: Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides the recycling coordination for contract collection (3,318 units) in City service area and administration in
remaining areas of the City. Recycling materials are collected at the curb from 3-bag containers by a contracted hauler.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Collaborate with Golden Valley, Plymouth,Minnetonka and the West Hennepin Recycling Commission to update the Recyclopedia publication for
distribution to residents in 2002.
2. Work with Recycling Association of Minnesota to develop a"recycling suitcase"that would be available for schools (K-12) to supplement their
environmental education curriculums.
3. Continue to promote waste abatement through public awareness campaigns and educational presentations.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change ' `""� "�
OPERATING REVENUES: $81,300 $87,810 8.01% , ;
v
OPERATING EXPENSES: i sY, ; '' 9 , i
Salaries/Wages/Benefits $24,650 $25,405 3.06% p:: �. ,.4 .' �r. '
Materials, Supplies& Services 118,581 100,328 -15.39% ;e,, k� `. '` i11:',,,�a .,_v, 1, .-'t yen
Operating Income(Loss) (61,931) (37,923) -61.23% ' ''
' 1 1 - t
NON-OPERATING REVENUES: 30,000 29,000 -3.33%
*�;ISiOlfi } �444t<
r 9y .-,,,c ��s �C �� '° r-f � r9� .:`�r Kr��, ..Y<- 8a ��
NON-OPERATING EXPENSES: - - ,- r t
i r ,":;,4,.0,041,012,,'"1, ?}, '` `' ', v'1% ,,
NET INCOME(LOSS) $(31,931) $(8,923) -72.06% f
Construction: - •-
PERSONNEL:
Number of FTE positions 0.45 0.45
198
I I i
I I I I I I I I I I I I I I I I I I I
PROGRAM 48920 RECYCLE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES -
Charges for Services $ 88,346 $ 81,281 $ 81,335 $ 83,323 $ 81,420 $ 81,300 $ 87,810 8.01%
County Grant 30,952 30,773 30,220 29,602 29,105 30,000 29,000 -3.33%
TOTAL 119,298 112,054 111,555 112,925 110,525 111,300 116,810 4.95%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees 14,625 $ 15,265 $ 14,890 $ 13,252 $ 13,557 $ 18,808 $ 19,226 2.22%
501 Overtime-Regular Employees 193 204 - - - 500 500
524 SL Converted/LTD - - - - - 148 151 2.03%
525 P.E.R.A. Contribution 656 786 792 668 703 1,000 1,091 9.10%
526 F.I.C.A. Contribution 1,115 1,152 1,162 973 957 1,487 1,519 2.15%
527 Cafeteria Benefit Plan 782 872 1,077 1,262 1,535 2,387 2,608 9.26%
531 Workers'Compensation Insurance 8 62 40 28 40 103 70 -32.04%
535 Paid Leave Accrual - _ - 806 4,112 217 217 240 10.60%
TOTAL 17,379 18,341 18,767 20,295 17,009 24,650 25,405 3.06%
Materials,Supplies and Services
540 Office Supplies - - 28 109 56 100 100
542 General Supplies 73 530 730 1,291 700 2,500 2,500
560 Postage 819 49 1,176 61 50 300 300
580 Audit - - - 468 435 435 460 5.75%
581 Advertising and Publicatons 775 393 2,558 2,537 700 1,000 1,000
583 Other Contractual Services 81,621 81,502 83,658 95,704 86,014 92,400 82,552 -10.66%
584 Telephone-Local - - - 25 32 100 100
605 Disposal Charges 5,292 5,292 5,167 - - 6,300 - -100.00%
622 Administrative Fee - - - 8,356 9,546 9,546 7,616 -20.22%
630 Training 1,007 539 534 125 124 500 500
633 Dues and Memberships - 276 125 309 185 300 300
635 Travel/Mileage - 414 128 286 100 700 700
636 Conference Fees - 560 115 375 160 700 700
637 Meals and Lodging - 394 - 908 - 500 500
198a
PROGRAM 48920 RECYCLE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
639 Subscription and Publications 224 - 153 25 78 - - #DIV/0!
651 Fleet Liability - - - - 200 200 - -100.00%
652 General Liability - - 1,730 - 3,000 3,000 3,000
TOTAL 89,811 89,949 96,102 110,579 101,380 118,581 100,328 -15.39%
PROGRAM EXPENSE TOTAL $ 107,190 $ 108,290 $ 114,869 $ 130,874 $ 118,389 $ 143,231 $ 125,733 -12.22%
RECYCLE NET OPERATING
INCOME(LOSS) 12,108 3,764 (3,314) (17,949) (7,864) (31,931) (8,923) -72.06%
198b
I I I 1 I I 1 I I 1 I I I 1 I I 1 I 1
REFUSE UTILITY FUND 717
PROGRAM: Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund provides the collection of brush weekly on a call-in basis on Fridays throughout the year. Free yard
waste/brush drop off is offered two timers per week from mid-May through September.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. !fir4 "0���n004,Pato""• d :.,- .r�� `.•6v , r? '' ,%`f - ,s ..uk,.., Sr .,fa±,' zSs:Ez�'^ a,
= f `t�
Yr r vcF � �f;a �3,k' ��^� 0�
41 * w *°'
.
FY 2001 FY 2002 w" '-
Original Approved Percent
Budget Budget Change
0 HWY
OPERATING REVENUES: $2,300 $2,300 -% t69
Drop-Off ., Pa -n
�3
OPERATING EXPENSES: Center �� �' ,) , ,
Salaries/Wages/Benefits $35,415 $37,351 5.47% , 71'x.fe ‘ '�. 4 4K4.,.'-:'
D. ,. `
A
� i 2�� -w& -•
MINNETONKA BL :4 i• ' , . ,gyp' y f
Materials Supplies& Services 31,393 29,269 6.77% -- �° �Er s x " "I,` "-x
, , „I.:7::: ':::....::'14,
l;:.;,,i+!';.,:,:**,‘,.;+:1.,,,,,,,,.,
;14* ',44'.r.:,:7::
Operating Income (Loss) (64,508) (64,320) -0.29% `''`.� .it` J' -,`' i'" '
NON-OPERATING REVENUES: - - ,',�� ���� ' i " 4 �.
iNON-OPERATING EXPENSES: - . i; A ® I). Qc
NET INCOME(LOSS) $(64,508) $(64,320) -0.29% = v 4 moi`.k.•e- 4 , t. 0
Construction: -
PERSONNEL: __....
Number of FTE positions 0.56 0.56 _ ._
199
PROGRAM 48925 BRUSH SERVICE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Charges for Services $ 4,150 $ 4,051 $ 4,133 $ 2,307 $ 2,380 $ 2,300 $ 2,300
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 19,565 $ 21,164 $ 14,231 $ 23,054 $ 17,427 $ 22,495 $ 23,646 5.12%
501 Overtime-Regular Employees 1,641 2,484 330 114 193 2,000 2,000
503 Part-Time Employees 2,541 2,407 1,710 1,900 3,251 3,300 3,500 6.06%
524 SL Converted/LTD - - - - - 177 186 5.08%
525 P.E.R.A. Contribution 912 1,222 762 1,195 912 1,269 1,418 11.74%
526 F.I.C.A. Contribution 1,759 1,987 1,253 I,879 1,537 2,140 2,244 4.86%
527 Cafeteria Benefit Plan 1,669 1,913 1,060 1,937 1,817 3,269 3,556 8.78%
531 Workers'Compensation Insurance (147) 727 395 134 415 505 505
535 Paid Leave Accrual - - 2,058 206 260 260 296 13.85%
TOTAL 27,940 31,904 21,799 30,419 25,812 35,415 37,351 5.47%
Materials,Supplies and Services
540 Office Supplies - - - - - 250 250
541 Uniforms/Clothing - - - - - 125 125
542 General Supplies 41 35 474 172 197 800 800
543 Equipment&Vehicle Parts 293 204 90 1,008 777 1,600 1,600
546 Medical supplies - - - - - 100 100
549 Motor Fuels&Lubricants 899 657 442 883 1,164 900 1,100 22.22%
560 Postage - - - - 192 285 285
563 Maint. &Repair-EquipNehicles 205 364 235 106 5,354 500 2,000 300.00%
580 Audit - - - 760 710 710 745 4.93%
581 Advertising and Publications 97 - - - 248 500 500
583 Other Contractual Services 7,395 8,470 3,867 4,309 3,867 6,000 6,000
584 Telephone -Local - - - - - 250 - -100.00%
605 Disposal Charges 4,649 - - - - 3,500 1,500 -57.14%
622 Administrative Fee - - - 20,889 9,043 9,043 7,734 -14.48%
623 Garage-Labor&Burden 544 688 1,280 1,280 2,080 3,000 2,500 -16.67%
199a
J 1 J 1 1 1 I 1 1 . 1 1 I 1 1 I I 1 I I
1 I I I I I I I I I I 1 I I I I f f
PROGRAM 48925 BRUSH SERVICE FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
630 Training - 159 - - 150 500 500
651 Fleet Liability - - 570 398 180 200 400 100.00%
652 General Liability - _ - 2,916 3,175 3,130 3,130 3,130
TOTAL 14,123 10,577 9,874 32,980 27,093 31,393 29,269 -6.77%
PROGRAM EXPENSE TOTAL $ 42,063 $ 42,481 $ 31,673 $ 63,399 $ 52,905 $ 66,808 $ 66,620 -0.28%
BRUSH SERVICE NET
OPERATING LOSS (37,913) (38,430) (27,540) (61,092) (50,525) (64,508) (64,320) -0.29%
1
I99b
REFUSE UTILITY FUND 717
PROGRAM: Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection. Refuse is collected in roll-out containers with fully automated trucks from
four routes.
MAJOR OBJECTIVESTO BE ACCOMPLISHED IN 2002
1.
FY 2001 FY 2002 4
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $466,000 $470,250 1.0% BIt "'"
*.fr 1 r ' ,, _
OPERATING EXPENSES: 1
fi
Salaries/Wages/Benefits $102,441 $101,95! -0.5% ? , '
=Ai -- 0... i t
Materials, Supplies& Services 232,976 236,943 1.7% •, *
1"" ' . i' 11, Ih! '.
Operating Income(Loss) 130,583 131,355 .6% 1 -,:- x
1
NON-OPERATING REVENUES: 34,000 25,000 -26.5% 4 ,
0-,1:'1'1!,!I 11111111Y1
NON-OPERATING EXPENSES: 48,000 33,000 -31.3% ( ! 11
;tIIi
lk
NET INCOME(LOSS) $116,583 $123,355 5.8% .m- +.,
I
.illii
Iti
Construction: '
s2 fi f r k
PERSONNEL:
Number of FTE positions 1.69 1.69
200
1 1 1 1 1 1 1 1 1 I 1 I 1 1 1 1 I I 1
1 I I r 1 I I 1 1 1 1 I 1 1 1 1 1 I I
PROGRAM 48930 DISPOSAL FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
Charges for Services $ 390,544 $ 477,750 $ 469,991 $ 465,148 $ 463,946 $ 466,000 $ 465,000 -0.21%
Interest Earned 28,151 39,034 30,569 36,629 37,959 34,000 25,000 -26.47%
Miscellaneous 100 _ - - 5,786 5,392 - 5,250
TOTAL 418,795 516,784 500,560 507,563 507,296 500,000 495,250 -0.95%
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 66,703 $ 72,602 $ 67,413 $ 68,537 $ 75,335 $ 72,285 $ 68,137 -5.74%
501 Overtime-Regular Employees 5,053 1,876 2,040 2,335 3,883 3,500 3,500
503 Part-Time Employees 9,288 6,934 7,088 6,323 8,107 3,300 6,600 100.00%
524 SL Converted/LTD 378 323 294 261 289 569 537 -5.62%
525 P.E.R.A. Contribution 3,425 4,089 4,078 3,925 4,405 3,926 3,962 0.92%
526 F.I.C.A. Contribution 6,024 5,998 5,882 5,824 6,584 6,090 6,024 -1.08%
527 Hospitalization -Life Insurance 5,921 7,045 6,636 7,124 7,387 8,877 9,340 5.22%
531 Workers'Compensation Insurance 689 3,132 1,881 1,622 2,731 3,060 3,000 -1.96%
535 Paid Leave Accrual - (496) 1,394 (1,156) 834 834 852 2.16%
TOTAL 97,481 101,503 96,706 94,795 109,554 102,441 101,952 -0.48%
Materials,Supplies and Services
540 Office Supplies 1,755 1,420 775 950 771 800 800
541 Uniforms/Clothing 211 178 225 233. 96 200 200
542 General Supplies 369 790 947 610 1,125 600 800 33.33%
543 Equipment&Vehicle Parts 14,073 14,718 16,522 8,234 12,497 15,000 15,000
545 Container Parts 1,012 814 2,299 957 3,336 2,500 2,800 12.00%
549 Motor Fuels&Lubricants 5,040 4,670 5,148 6,054 6,761 5,100 6,600 29.41%
560 Postage 1,727 1,575 1,722 1,486 1,512 1,300 1,500 15.38%
563 Maint&Repair-Equipment/Vehicles 1,954 3,497 1,202 4,472 4,821 5,100 5,100
568 Printing - 302 63 - - - -
580 Audit 1,700 1,700 1,700 881 820 820 860 4.88%
581 Advertising and Publications 3,022 1,271 - 1,105 631 1,500 1,500
582 Expert and professional services - - - - 100 - -
200a
PROGRAM 48930 DISPOSAL FUND 717
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
583 Other Contractual Services 232 1,120 6,031 287 347 - -
584 Telephone-Local 667 764 - - - 400 - -100.00%
605 Disposal Charges 109,636 109,298 105,802 107,025 110,501 123,000 113,000 -8.13%
622 Administrative Fee 64,800 72,000 77,020 33,422 55,466 55,466 63,083 13.73%
623 Garage-Labor&Burden 15,912 22,256 20,740 23,660 23,040 16,320 21,000 28.68%
630 Training - 196 61 58 125 - 130
639 Subscriptions and Publications - - 3 - - 100 100
644 Taxes &Licenses 200 241 250 200 200 300 - -100.00%
651 Fleet Liability Insurance 790 1,079 - 1,631 1,323 1,470 1,470
652 General Liability 6,930 8,236 324 392 3,000 3,000 3,000
TOTAL 230,030 246,125 240,834 191,657 226,472 232,976 236,943 1.70%
PROGRAM EXPENSE TOTAL Ts 327,511 $ 347,628 $ 337,540 $ 286,452 $ 336,027 $ 335,417 $ 338,895 1.04%
DISPOSAL OPERATING INCOME 91,284 169,156 163,020 221,111 171,270 164,583 156,355 -5.00%
PROGRAM 48940 NON-OPERATING
EXPENSE
680 Depreciation $ 38,398 $ 32,952 $ 48,179 $ 31,693 $ 33,000 $ 48,000 $ 33,000 -31.25%
NET INCOME 52,886 136,204 114,841 189,418 138,270 116,583 123,355 5.81%
REFUSE FUND INCOME(LOSS$ (21,786) $ 34,334 $ 8,906 $ 9,634 $ (13,570) $ (99,759) $ (69,549) -30.28%
200b
I I I I I I I I I I I I 1 I I I I 1 1
1 I I I I I I I I I I I I I I I I I 1
CITY OF HOPKINS-2002 BUDGET
STORM SEWER BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Current Services $ 639,103 $ 672,376 $ 673,716 $ 669,000 $ 673,000 0.60% Storm Sewer rates remain the same
Interest Earnings 38,020 39,981 38,220 22,000 12,500 -43.18%
Miscellaneous/Transfer In 4,200 (10,600) - - -
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 19,015 20,283 28,040 29,395 30,718 4.50% three-quarter full time employee
Fringe Benefits 8,067 3,708 6,460 7,626 8,219 7.78%
Materials, Supplies and Services
Professional&Technical Services 13,311 20,258 11,100 21,100 21,155 0.26% Storm Sewer consulting&audit.
Utilities and Maintenance 422 5,924 12,500 31,000 31,000 Equip.maint.,street sweeping,etc...
Operations - 2,387 - 20,000 20,000 Storm Sewer projects
City Support Services 39,623 63,381 69,253 69,253 77,519 11.94% Administrative fee and insurance.
Supplies and Materials 1,755 3,390 4,382 8,000 8,000 Supplies,parts,sand,small equip.
Total Operating Expenses 82,193 119,331 131,735 186,374 196,611 5.49%
Non-operating expenses 280,473 348,282 350,887 381,310 321,740 -15.62% Depreciation&bond interest expense
Total Expenses 362,666 467,613 482,622 567,684 518,351 -8.69%
Net Income(Loss) 318,657 234,144 229,314 123,316 167,149 35.55%
Bond Principal payment 140,000 205,000 230,000 230,000 1,840,000 700.00% Refund bond issue
The Storm Sewer department reconstructs storm sewers and provides ponding for
drainage throughout the city. Capital improvements include street rehabilitation,
alley reconstruct and Excelsior Blvd improvements for a total of$349,000.
201
DEPARTMENT - STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
400 Storm Sewer Charges 463,714 525,054 639,103 670,940 668,324 669,000 669,000
409 Penalties 6,224 8,368 - 1,436 5,392 - 4,000
370 Interest Earnings - 12,424 38,020 39,981 38,220 22,000 12,500 -43.18%
417 Miscellaneous - 21,200 4,200 (10,600) - - -
TOTAL REVENUES 469,938 567,046 681,323 701,757 711,936 691,000 685,500 -0.80%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 20,084 $ 16,637 $ 18,003 $ 19,189 $ 24,467 $ 27,395 $ 28,518 4.10%
501 Overtime-Regular Employees 969 314 326 158 1,083 500 500
503 Part-Time Employees 1,421 3,918 686 936 2,491 1,500 1,700 13.33%
524 SL Converted/LTD - - - - - 216 225 4.17%
525 P.E.R.A. Contribution 932 762 970 1,002 1,321 1,445 1,605 11.07%
526 F.I.C.A. Contribution 1,638 1,589 1,/111 1,451 2,051 2,263 2,365 4.51%
527 Cafeteria Benefit Plan 1,242 1,130 1,000 1,470 2,323 3,180 3,368 5.91%
531 Workers'Compensation Insurance 153 291 164 244 449 206 300 45.63%
535 Paid Leave Accrual - - 4,489 (459) 316 316 356 12.66%
TOTAL 26,439 24,641 27,082 23,991 34,500 37,021 38,937 5.18%
Materials,Supplies and Services
540 Office Supplies 1,048 717 - - - 1,000 1,000
542 General Supplies 1,330 10 99 287 944 1,000 1,000
545 Parts and Supplies 629 356 513 833 990 2,000 2,000
547 Street Maint.Material 486 - 156 - 449 2,000 2,000
549 Motor Fuels &Lubricants 92 - - - - - -
556 Sand/Gravel 1,519 2,007 987 2,270 2,000 2,000 2,000
563 Maint&Repair-Equip/Vehicles 644 472 422 - 500 1,000 1,000
567 Maint&Repair-Other Improv. 16,095 33,189 - 5,924 12,000 30,000 30,000
580 Audit 1,700 1,000 1,000 1,134 1,100 1,100 1,155 5.00%
582 Expert&Professional Services 7,278 16,060 11,843 19,124 10,000 20,000 20,000
588 Legal Services - - 468 - - - -
201a
I I I I I I I I I I I I I I I I I I I
1 I I I I 1 I I I I I I I I I I I I I
DEPARTMENT - STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
615 City Project Contracts - - - - - 20,000 20,000
622 Administrative Fees 30,000 30,000 37,130 58,602 66,853 66,853 74,119 10.87%
652 General Liability 1,455 1,842 2,493 2,392 2,400 2,400 2,400
658 Insurance Deductible - - - 2,387 - - 1,000
TOTAL 62,276 85,653 55,111 90,566 97,235 149,353 157,674 5.57%
TOTAL OPERATING EXP. $ 88,715 $ 110,294 $ 82,193 $ 114,557 $ 131,735 $ 186,374 $ 196,611 5.49%
Operating Income 381,223 456,752 599,130 587,200 580,201 504,626 488,889 -3.12%
NON-OPERATING EXPENSES
680 Depreciation $ 108,614 $ 110,085 $ 138,820 $ 185,289 $ 180,000 $ 140,000 $ 180,000 28.57%
690 Operating Transfer - 135,301 - - - - -
582 Expert&Professional Services - - 40,815 - 12,369 - -
588 Legal Services - - 2,088 - -
-
820' Bond Interest 155,973 104,570 98,450 162,555 158,080 240,510 140,940 -41.40%
840 Fiscal Fee 474 300 300 438 438 800 800
TOTAL NON-OPERATING EXP. $ 265,061 $ 350,256 $ 280,473 $ 348,282 $ 350,887 $ 381,310 $ 321,740 -15.62%
STORM SEWER NET INCOME $ 116,162 $ 106,496 $ 318,657 $ 238,918 $ 229,314 $ 123,316 $ 167,149 35.55%
MEMO--CAPITAL OUTLAY
760 Computers $ - $ - $ 10,612 $ 218 $ - $ - $ - -
201b
DEPARTMENT - STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
STORM SEWER UTILITY SUMMARY
Sewer Utility Revenue Total 469,938 567.046 681,323 701,757 711,936 691,000 685,500
Sewer Utility Expense Total 353,776 460,550 362,666 462,839 482,622 567,684 518,351
Sewer Utility Net Income(Loss) 116,162 106,496 318,657 238,918 229,314 123,316 167,149
Retained Earnings 12-31 1,734,861 1,841,357 2,160,014 2,398,932 2,628,246 2,522,248 2,795,395
Bond Proceeds 1,605,000
Bond principal payments 135,000 140,000 205,000 230,000 230,000 1,840,000
Cash Balance 12-31 4,058 250,522 815,409 1,171,340 2,479,023 898,156 637,172
CONSTRUCTION- MEMO
Excelsior Blvd Phase II $ - $ - $ - $ - $ - $ 75,000 $ 200,000 -
Meadowbrooke Storm Sewer 10,236 - - 1,136 - - -
Thermotech Site-Storm Drainage - - 3,063 250,000 300,000 - - -
Street Rehab/Maint. - - - 40,000 50,000 50,000 50,000 -
Nine Mile Creek Improvements 5,564 - 6,149 7 - 12,500 - -
Alley Reconstr-100 blk. 12/13 ave. : 8,202 - - - - - - -
2nd St No at 16th, 18th & 19th Ave 105,572 3,187 - - - - - -
Alley Reconstruction 14,338 14,877 - - 14,000 14,000 14,000 -
6th Ave No Improvements 4,354 883,329 (14,575) - - - - -
South Park and Shady Oak Pond - - 46,377 - - - - -
Monroe Ave./2nd St. NE and Hilltop 12,622 75,452 100,000 125,000 100,000 - -
Knollwood Pond Maintenance - - - - - 25,000 - -
1st St. No., 5th - 17th Ave. reconstr. 38,773 - - - - - -
11th Ave., 5th St. So.To Wendys - 81,651 - - - - - -
5th- 8th/9th Ave.No. - 3,742 414,560 29,369 - - - -
Westbrookway to Smetana 30,000 - -
Justus Lumber 60,000
Central Park 25,000
Miscellaneous Storm Sewer Projects 65,044 4.427 1,320 - - - -
DEPARTMENT TOTAL $ 148,266 $ 1,103,225 $ 535,453 $ 421,832 $ 489,000 $ 306,500 $ 349,000 13.87%
20Ic
1 I I I I I I I I I I I I I I I I I 1
I I ( I I ( 1 I I I f
STORM SEWER .,,m,: M r .
�F, � � FUND 740
Kf Y kix - {{ :'',.'t.,,2;:F%A}h'<.,•:":
i
PROGRAM: Sewer Maintenance i ,'w ` . ``
•
.it W4 c 4, r :sot -.,;;I'.t. . ' ''v :W t,� ..• ;sk' •fir .'�- ,a 41,• '#- ,f� .' 1e,"if- a
PROGRAM SUMMARY �� '��`� � _ � f... .. n����`r,z � `�
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to assure adequate run-off. Creeks and ditches must
be monitored to assure proper run-off and weed and pollution control. This work is done with men and equipment from the Water & Sewer and Street &
Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance..
2. Continue reviewing overall city storm water drainage system with reflection to watershed districts.. .y}y.,,,a , , ,. 4„,r,.,,M.,t :. 4 x.i :k�N k00 w N., . ;..41,x., u .,
FY 2001 FY 2002 `� - """�
Original Approved Percent ` `
Budget Budget Change Y rite ,: " , ,�
OPERATING REVENUES: $669,000 $673,000 1.0% x;,,�„ .t--,,-1-- _
OPERATING EXPENSES: � , "' .-
Salaries/Wages/Benefits $37,021 $38,937 5.2% "'n .q : y~
Materials, Supplies& Services 118,953 127,274 7.0% .:,. 'fit.
,
Operating Income 513,026506,789 -1.2%
NON-OPERATING REVENUES: 22,000 12,500 -43.2% '' .- ~—
q,.y.
NON-OPERATING EXPENSES: 381,310 323,503 -15.2%
NET INCOME $153,716 $195,786 27.4% ,-
Construction 292,500 335,000 14.5% , }
- ' 40.11/47.4p:'1, 4,. o1 ;*� a •gip} ` "5.r. .. a R*' '`- i ' sw, ,.
A...0''',';';'1'Rra ,:' a L F"'"443.014t:
t.
•
PERSONNEL: •
T.I, 7'. ,�.` 11 4i,.;...,'" .. a.;* '1'. *"4 �.4'� :'-
Number
,Number of FTE positions .62 .62
202
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48610 MAINTENANCE
REVENUES
400 Storm Sewer Charges 463,714 525,054 639,103 670,940 668,324 669,000 669,000
409 Penalties 6,224 8,368 - 1,436 5,392 - 4,000
370 Interest Earnings - 12,424 38,020 39,981 38,220 22,000 12,500 -43.18%
417 Miscellaneous - 21,200 4,200 (10,600) - - -
TOTAL REVENUES 469,938 567,046 681,323 701,757 711,936 691,000 685,500 -0.80%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 19,450 $ 16,637 $ 18,003 $ 19,189 $ 24,467 $ 27,395 $ 28,518 4.10%
501 Overtime-Regular Employees 969 314 326 158 1,083 500 500
503 Part-Time Employees 1,421 338 608 936 2,491 1,500 1,700 13.33%
524 SL Converted/LTD - - - - - 216 225 4.17%
525 P.E.R.A. Contribution 904 762 970 1,002 1,321 1,445 1,605 11.07%
526 F.I.C.A. Contribution 1,593 1,335 1,418 1,451 2,051 2,263 2,365 4.51%
527 Cafeteria Benefit Plan 1,242 1,130 1,000 1,470 2,323 3,180 3,368 5.91%
531 Workers'Compensation Insurance 153 265 161 244 449 206 300 45.63%
535 Paid Leave Accrual - - 4,489 (459) 316 316 356 12.66%
TOTAL 25,732 20,781 26,975 23,991 34,500 37,021 38,937 5.18%
Materials,Supplies and Services
540 Office Supplies 19 - - - 1,000 1,000
542 General Supplies 1,330 10 99 287 944 1,000 1,000
545 Parts and Supplies 629 356 513 833 990 2,000 2,000
547 Street Maint. Material 486 - 156 - 449 2,000 2,000
556 Sand/Gravel 1,519 2,007 987 2,270 2,000 2,000 2,000
563 Maint&Repair-Equipment/Vehicles - - - - 500 1,000 1,000
567 Maint&Repair-Other Improvements 5,404 32,370 - 5,924 10,000 20,000 20,000
580 Audit - - - 1,134 1,100 1,100 1,155 5.00%
582 Expert&Professional Services - 463 - 19,124 10,000 20,000 20,000
588 Legal - - - 171 67 - -
202a
1 I I I I I I I I I I 1 I i 1 I I I I
I I I I I I I I I I I I I I I I I I
•
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
PROGRAM 48610 MAINTENANCE
Materials,Supplies and Services,(cont.)
622 Administrative Fees - - - 58,602 66,853 66,853 74,119 10.87%
652 General Liability - - 1,695 2,000 2,000 2,000 2,000
658 Insurance Deductible - - - 2,387 - - 1,000
TOTAL 9.387 35,206 3,450 92,732 94,902 118,953 127,274 7.00%
PROGRAM EXPENSE TOTAL $ 35.119 $ 55,987 $ 30,425 $ 116,723 $ 129,402 $ 155.974 $ 166,211 6.56%
STORM SEWER
MAINTENANCE INCOME 434,819 511,059 650,898 585,034 582,534 535,026 519,289 -2.94%
202b
STORM SEWER FUND 740
PROGRAM: Concrete Alleys
PROGRAM SUMMARY
The Concrete Alleys program of the Storm Sewer Fund reconstructs and replaces alleys as needed when doing storm sewer work.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Continue alley improvements as per CIP.
FY 2001 FY 2002 r44
:,
Approved Approved Percentd k ,. � ' =
Budget Budget Change 2� C f .
OPERATING REVENUES: $- $- -% ;- ''' „ �, , '".41..11,4-'0'
f
z.w b. !, `,.-
" i' l • '
°OPERATING EXPENSES: ; ; ;
t 1- Ql� dam',Salaries/Wages/Benefits $- $- -% " t R
Materials, Supplies& Services 30,400 30,400 -% • I " ,„..1,-;'s ." _ r ;
z: rw a
Operating Income(Loss) (30,400) (30,400) -%
NON-OPERATING REVENUES: - - % `
NON-OPERATING EXPENSES: - - 'AMMINVorsor0....,
NET INCOME(LOSS) $(30,400) $(30,400) -%
Construction: 12,000 14,000 16.7%
PERSONNEL:
Number of FTE positions - -
203
I I I I I I I I I I I I I I i 1
1 I 1 1 I I I I I I I I I I I I I I I
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
DEPT 48620 CONCRETE ALLEYS
EXPENSES
Salaries and Employee Benefits
500 Regular Employees $ 634 $ - $ - $ - $ - $ - $ -
503 Part-Time Employees - 3,580 78 - - - -
524 SL Converted/LTD - - - - - - -
525 P.E.R.A. Contribution 28 - - - - - -
526 F.I.C.A. Contribution 45 254 26 - - - -
527 Cafeteria Benefit Plan - - - - - - -
531 Workers Compensation - 26 3 - - - -
535 Paid Leave Accrual - - - - - _ - -
TOTAL 707 3,860 107 - - - -
Materials,Supplies and Services
540 Office Supplies 1,029 717 - - - - -
549 Motor Fuels&Lubricants 92 - - - - - -
563 Maint&Repair-Equipment/Vehicles 644 472 422 - - - -
567 Maint. &Repair-Other Improvements 10,691 819 - - 2,000 10,000 10,000
580 Audit 1,700 1,000 1,000 - - - -
582 Expert&Professional Services 7,278 15,597 11,843 - - - -
588 Legal Services - - 468 - - - -
615 City Project Contracts - - - - 20,000 20,000
622 Administrative Fees 30,000 30,000 37,130 - - - -
652 General Liability,Fire,Etc. $ 1,455 $ 1,842 $ 798 $ 392 $ 400 $ 400 $ 400
TOTAL 52,889 50,447 51,661 392 2,400 30,400 30,400
PROGRAM EXPENSE TOTAL $ 53,596 $ 54,307 $ 51,768 $ 392 $ 2,400 $ 30,400 $ 30,400
TOTAL STORM SEWER EXPENSE 88,715 110,294 82,193 117,115 131,802 186,374 196,611 5.49%
STORM SEWER
OPERATING INCOME 381,223 456,752 599,130 584,642 580,134 504,626 488,889 -3.12%
203a
STORM SEWER FUND 740
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
DEPT 48640 NON-OPERATING
REVENUES AND EXPENSES
Transfer in - (600,000) - - - - -
680 Depreciation 108,614 $ 110,085 $ 138,820 $ 185,289 $ 180,000 $ 140,000 $ 180,000 28.57%
690 Operating Transfer - 135,301 - - - - -
582 Expert&Professional Services - - 40,815 - - - -
588 Legal Services - - 2,088 - - - -
820 Bond Interest 155,973 104,570 98,450 162,555 158,080 240,510 140,940 -41.40%
840 Fiscal Fee 474 300 300 438 438 800 800
TOTAL EXPENSE(REVENUE) $ 265,061 $ (249,744) $ 280,473 $ 348,282 $ 338,518 $ 381,310 $ 321,740 -15.62%
NET INCOME 116,162 706,496 318,657 236,360 241,616 123,316 167,149 35.55%
DEPT 48660 CAPITAL OUTLAY-MEMO
760 Computers $ - $ - $ 10,612 $ 218 $ - $ - $ -
TOTAL $ - $ - $ 10,612 $ 218 $ - $ - $ -
203b
1 ) 1 I I I I I I I I I I I I 1 I 1
CITY OF HOPKINS-2002 BUDGET
PAVILION Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Rental $ 240,085 $ 239,736 $ 251,433 $ 253,600 $ 269,325 6.20% Ice arena rates are up in 2002
Grants - - - - -
Interest Earnings 2,999 4,321 3,859 3,700 2,000 -45.95% Less cash&lower rates
Miscellaneous 11,030 7,590 12,632 14,500 12,000 -17.24%
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages 127,349 116,422 124,949 133,948 133,437 -0.38% Two and one-third full time empty
Fringe Benefits 40,697 27,929 32,058 39,844 35,062 -12.00%
Materials,Supplies and Services
Professional&Technical Services 1,152 3,301 4,688 1,460 4,068 178.63% Audit and other consulting.
Utilities and Maintenance 44,168 47,596 53,906 53,025 56,660 6.86% Equip.maint.,heat&elec.
Operations 4,360 2,704 2,485 3,680 3,680 Post.,adver.,training,and misc.
City Support Services 15,957 15,167 18,203 17,595 19,698 11.95°/, Administrative fee and insurance.
Supplies and Materials 14,179 10,883 12,163 16,590 16,590 Supplies,parts,fuel,small equip.
Total Operating Expenses 247,862 224,002 248,452 266,142 269,195 1.15%
Non-operating expenses 57,537 58,174 57,491 57,500 62,500 8.70% Depreciation
Total Expenses 305,399 282,176 305,943 323,642 331,695 2.49%
Net Income(Loss) (51,285) (30,529) (38,019) (51,842) (48,370) -6.70%
The Pavilion department is made up of three programs. They are
Ice Arena,Soccer&League and Dry Floor. Additionally,there are
capital purchases of$70,600 forr a handicap railing,sound system improvements,
cable television and ice resurfacer.
204
DEPARTMENT - PAVILION/ICE ARENA FUND 747
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUE
380 Rental $ 242,334 $ 235,339 $ 240,085 239,736 251,433 253,600 269,325 6.20%
Grants - 16,000 - - - - -
370 Interest Earnings 1,385 3,003 2,999 4,321 3,859 3,700 2,000 -45.95%
Miscellaneous 10,404 12,921 11,030 7,590 12,632 14,500 12,000 -17.24%
TOTAL 254,123 267,263 254,114 251,647 267,924 271,800 283,325 4.24%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 73,930 $ 91,508 $ 100,935 $ 79,747 $ 94,417 $ 108,498 $ 100,127 -7.72%
501 Overtime Employees 2,002 2,621 478 401 57 1,000 1,000
503 Part-Time Employees 46,186 38,221 25,936 36,274 30,474 24,450 32,310 32.15%
524 SL Converted/LTD 791 1,012 1,129 700 713 855 789 -7.72%
525 P.E.R.A. Contribution 3,823 4,541. 8,131 5,234 5,384 6,325 6,571 3.89%
526 F.I.C.A. Contribution 9,076 10,250 10,666 9,283 9,389 10,214 10,146 -0.67%
527 Cafeteria Benefit Plan 9,127 7,210 7,107 8,994 8,790 14,475 9,653 -33.31%
531 Workers'Compensation Insurance 493 2,930 1,500 1,530 1,835 2,078 1,930 -7.12%
532 Unemployment Compensation - 171 16 - - - -
533 Deferred Compensation 3,348 3,868 6,026 4,910 4,549 4,500 4,500
535 Paid Leave Accrual - (10,040) 6,122 (2,722) 1,397 1,397 1,473 5.44%
TOTAL 148,776 152,292 168,046 144,351 157,007 173,792 168,499 -3.05%
Materials,Supplies and Services
540 Office Supplies 1,097 1,220 729 836 579 700 700
541 Uniforms/Clothing 359 569 321 162 664 650 650
542 General Supplies 5,566 5,992 6,656 4,892 6,185 6,500 6,500
543 Equipment&Vehicle Parts 3,757 2,308 3,431 1,965 1,987 2,800 2,800
544 Structural Supplies 1,761 1,528 1,532 1,652 1,157 2,300 2,300
545 Parts and Supplies 649 - 96 213 200 1,200 1,200
547 Street Materials and Supplies 48 - - - - - -
548 Concessions 213 - 290 - - 340 340
549 Motor Fuels&Lubricants 1,714 1,693 1,077 1,163 1,134 1,800 1,800
555 Other Supplies (117) 147 47 - 257 300 300
204a
1 I 1 I I I I ) I I I 1 1 1 1 1 1 1 1
I I I I I I I I I I I I I
DEPARTMENT - PAVILION/ICE ARENA FUND 747
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services (cont.)
560 Postage 383 561 495 604 496 700 700
563 Maint&Repair-Equipment/Vehicles 9,308 9,481 4,791 7,412 7,669 7,450 7,450
565 Maint. &Repair- Structures 22,148 6,827 791 537 512 1,600 1,600
567 Maint&Repair-Other Improvements 241 3,090 1,214 233 200 1,300 1,300
568 Printing - 53 - - - - -
580 Audit 300 400 410 485 460 460 490 6.52%
581 Advertising and Publication 1,806 1,104 2,754 1,449 1,189 1,800 1,800
582 Expert&Professional Services 432 933 742 2,816 4,171 1,000 3,578 257.80%
584 Telephone-Local 1,550 1,783 2,141 1,957 1,830 2,310 2,270 -1.73%
588 Legal - - - - 57 - -
602 Heating Fuel-Gas 14,293 10,417 11,355 15,093 18,676 13,860 16,440 18.61%
604 Electricity 26,032 24,600 23,876 22,364 25,019 26,005 27,100 4.21%
622 Administrative Fee 7,200 7,800 10,860 10,003 11,525 11,525 13,628 18.25%
623 Garage-Labor&Burden - - - - - 500 500
630 Training 936 651 413 211 300 650 650
633 Dues and Memberships - 150 150 150 150 150 150
637 Meals and Lodging - 289 548 290 300 330 330
639 Subscriptions and Publications 150 - - - 50 50 50
652 General Liability,Fire,Etc. 2,055 2,456 3,324 4,058 4,478 4,070 4,070
653 Property Insurance 1,050 1,286 1,773 1,106 2,200 2,000 2,000
TOTAL 102,931 85,338 79,816 79,651 91,445 92,350 100,696 9.04%
TOTAL EXPENSES $ 251,707 $ 237,630 $ 247,862 $ 224,002 $ 248,452 $ 266,142 $ 269,195 1.15%
OPERATING INCOME 2,416 29,633 6,252 27,645 19,472 5,658 14,130 149.73%
DEPT 48770 NON-OPERATING EXPENSE
680 Depreciation $ 5,422 $ 57,099 $ 57,537 $ 58,174 $ 57,491 $ 57,500 $ 62,500 8.70%
PAVILION/ICE ARENA TOTAL EXP.$ 257,129 $ 294,729 $ 305,399 $ 282,176 $ 305,943 $ 323,642 $ 331,695 2.49%
NET LOSS (3,006) (27,466) (51,285) (30,529) (38,019) (51,842) (48,370) -6.70%
204b
DEPARTMENT - PAVILION/ICE ARENA FUND 747
REVENUE AND EXPENSE DETAIL SUMMARY
Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
DEPT 48775 CAPITAL OUTLAY-MEMO
720 Building and Improvements $ - $ - $ - $ - $ 5,000 $ 5,000 $ 10,600
750 Office Equipment&Furnishings - 2,553 - 2,641 - - - -
760 Computer - - - 1,862 - - - -
790 Other Equipment 2,748 2,130 4,574 - - - 60,000 -
TOTAL $ 2,748 $ 4,683 $ 4,574 $ 4,503 $ 5,000 $ 5,000 $ 70,600 1312.00%
204c
1 I 1 1 1 _1 1 1 1 1 .1 1 1 1 1 1 1 1 1
PAVILION—ICE ARENA FUND 747
PROGRAM: Ice Rental
PROGRAM SUMMARY
The Ice Rental program of the Pavilion —Ice Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Rent all prime time ice January 1 to March 2 and September 7 to December 31.
2. Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
4. Operate a budget to maximize revenues.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
m m
OPERATING REVENUES: $211,600 $227,325 7.43%
,it 41 1
OPERATING EXPENSES: 11Ail
Salaries/Wages/Benefits $92,612 $99,263 7.18% '/
,......,. _
„;.,,,
Materials, Supplies& Services 69,367 73,785 6.37% ' tott, a;.
0 .
Operating Income(Loss) 49,621 54,277 9.38% r 4�
•
NON-OPERATING REVENUES: 3,700 2,000 -45.95% �'A f `
ii $1.. Ilif I ,
NON-OPERATING EXPENSES: 46,000 53,125 15.49% z.
NET INCOME(LOSS) $7,321 $3,152 -56.95% C
PERSONNEL:
Number of FTE positions 1.50 1.50
205
PROGRAM 48735 - ICE RENTAL
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
380 Rent 191,806 202,736 201,600 217,325 7.80%
370 Interest Earnings 4,321 3,859 3,700 2,000 -45.95%
Miscellaneous 5,664 10,720 10,000 10,000
TOTAL 201,791 217,315 215,300 229,325 6.51%
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 61,2.52 $ 66,699 $ 57,7.53 $ 59,241 2.58%
501 Overtime-Regular Employees 401 57 1,000 1,000
503 Part-Time Employees 20,025 18,900 12,600 17,700 40.48%
524 SL/Converted-LTD 700 713 455 467 2.64%
525 P.E.R.A. Contribution 3,851 3,735 3,696 4,310 16.61%
526 F.I.C.A.Contribution 6,646 6,287 5,494 6,001 9.23%
527 Cafeteria Benefit Plan 6,802 6,299 5,154 3,882 -24.68%
531 Workers'Compensation Insurance 921 1,161 1,148 1,200 4.53%
533 Deferred Compensation 4,910 4,549 4,500 4,500
535 Paid Leave Accrual (3,159) 812 812 962 18.47%
TOTAL 102,349 109,212 92,612 99,263 7.18%
Materials,Supplies and Services
540 Office Supplies 696 579 400 400
541 Uniforms/Clothing 162 413 300 300
542 General Supplies 4,063 4,584 4,500 4,500
543 Equipment&Vehicle Parts 1,965 1,987 2,700 2,700
544 Structural Supplies 1,652 1,032 1,700 1,700
545 Parts and Supplies 213 200 800 800
548 Concessions - - 250 250
549 Motor Fuels&Lubricants 1,163 1,134 1,800 1,800
555 Other Supplies - 257 300 300
560 Postage 146 126 150 150
563 Maint&Repair-Equipment/Vehicles 6,686 7,385 7,000 7,000
205a
1 1 1 i 1I I 1 I I I I I I I I I
i 1 1 1 1 1 I I ( ( I I I I I I ( ( ►
PROGRAM 48735 - ICE RENTAL
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
565 Maint&Repair-Structures 537 512 1,200 1,200
567 Maint&Repair-Other Improvements 233 200 700 700
580 Audit 249 235 235 250 6.38%
581 Advertising and Publication 387 379 700 700
582 Expert&Professional Services 536 1,693 1,000 1,000
584 Telephone-Local 1,177 923 1,250 1,250
588 Legal - 57 - -
602 Heating Fuel-Gas 13,360 17,300 12,500 15,000 20.00%
604 Electricity 16,799 19,100 21,000 21,000
622 Administrative Fee 4,986 6,342 6,342 8,245 30.01%
623 Garage-Labor&Burden - - 500 500
630 Training 211 250 500 500
633 Dues and Memberships 150 150 150 150
637 Meals and Lodging 290 300 300 300
639 Subscriptions and Publications - 50 50 50
652 General Liability,Fire,Etc. 2,029 2,448 2,040 2,040
653 Property Insurance 553 1,200 1,000 1,000
TOTAL 58,243 68,836 69,367 73,785 6.37%
OPERATING EXPENSES 160,592 178,047 161,979 173,048 6.83%
NON OPERATING EXPENSES
680 Depreciation 46,539 46,000 46,000 53,125 15.49%
TOTAL PROGRAM EXPENSES $ 207,131 $ 224,047 $ 207,979 $ 226,173 8.75%
NET INCOME(LOSS) (5,340) (6,733) 7,321 3,152 -56.95%
205b
PAVILION—ICE ARENA FUND 747
PROGRAM: Soccer&Leagues
PROGRAM SUMMARY
The Soccer&Leagues program of the Pavilion—Ice Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will
utilize the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Maximize the revenue from new sources such as advertising.
2. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
3. Operate a budget to maximize revenues.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change ,,, oq,,,, „eh, , •, , ,401, '' '
OPERATING REVENUES: $48,000 $45,500 -5.21% ri,41,-:-,4,,,,,:'7,!:,,,,,,,,,,,,..,,,,, -144'4jiti ..'. ,1 {{ '_OPERATING EXPENSES: H '�1
Salaries/Wages/Benefits $54,144 $49,497 -8.58% ''
k�.
Materials, Supplies& Services 13,586 15,650 15.19% 3it Erf j�ti i
Operating Income(Loss) : k _ 4 '4� - ', (19,647) * H
1,1'
NON-OPERATING REVENUES: - -
H
6,250 -27.54% . -,,,,,,,,-4,.;.:4",„:,,,„,,,,z,,,,„1,,,,,,,,, :y . •"
ix r,,NON-OPERATING EXPENSES: 8,625 r, Ff t�� f i3 t S4. a° ^p! #' k3 rte , < kNET INCOME(LOSS) ,- 1
t.
%
PERSONNEL:
Number of FTE positions 0.83 0.83
206
I I I I I I I I I I I I I I I I I I I
I f r r r I I r I r I I I r I I r r r
PROGRAM 48740-SOCCER &LEAGUES
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
380 Rent 40,959 38,650 43,500 43,500
370 Interest Earnings - - - -
Miscellaneous 1,926 1,912 4,500 2,000 -55.56%
TOTAL 42,885 40,562 48,000 45,500 -5.21%
Salaries and Employee Benefits
500 Regular Employees $ 10,852 $ 17,800 $ 32,330 $ 27,382 -15.30%
501 Overtime-Regular Employees - - - -
503 Part-Time Employees 15,340 9,866 10,250 12,560 22.54%
524 SL/Converted-LTD - 255 216 -15.29%
525 P.E.R.A. Contribution 942 1,047 1,675 1,514 -9.61%
526 F.I.C.A. Contribution 1,985 2,227 3,279 3,076 -6.19%
527 Cafeteria Benefit Plan 1,411 1,484 5,327 3,857 -27.60%
531 Workers'Compensation Insurance 439 505 655 550 -16.03%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 280 373 373 342 -8.31%
TOTAL 31,249 33,301 54,144 49,497 -8.58%
Materials,Supplies and Services
540 Office Supplies 140 - 200 200
541 Uniforms/Clothing - 251 250 250
542 General Supplies 324 1,021 1,000 1,000
543 Equipment&Vehicle Parts - - - -
544 Structural Supplies - - 100 100
545 Parts and Supplies - - 400 400
548 Concessions - - 90 90
549 Motor Fuels&Lubricants - - - -
555 Other Supplies - - - -
560 Postage 458 342 450 450
563 Maint&Repair-Equipment/Vehicles 363 34 200 200
206a
PROGRAM 48740- SOCCER & LEAGUES
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
565 Maint&Repair-Structures - - 250 250
567 Maint&Repair-Other Improvements - - 400 400
580 Audit 141 135 135 145 7.41%
581 Advertising and Publication 1,062 810 900 900
582 Expert&Professional Services 2,280 2,478 - 2,578
584 Telephone-Local 515 542 640 600 -6.25%
602 Heating Fuel-Gas 1,545 1,203 1,250 1,250
604 Electricity 2,722 • 1,657 2,250 1,800 -20.00%
622 Administrative Fee 3,192 3,121 3,121 3,087 -1.09%
623 Garage-Labor&Burden - - - -
630 Training - - 100 100
633 Dues and Memberships - - - -
637 Meals and Lodging - - 30 30
639 Subscriptions and Publications - - - -
652 General Liability,Fire,Etc. 1,217 1,220 1,220 1,220
653 Property Insurance 332 600 600 600
TOTAL 14,291 13,414 13,586 15,650 15.19%
OPERATING EXPENSES 45,540 46,715 67,730 65,147 -3.81%
NON OPERATING EXPENSES
680 Depreciation 8,726 8,616 8,625 6,250 -27.54%
TOTAL PROGRAM EXPENSES $ 54,266 $ 55,331 $ 76,355 $ 71,397 -6.49%
NET LOSS (11,381) (14,769) (28,355) (25,897) -8.67%
206b
1 I 1 1 I I 1 I 1 I 1 I 1 I I 1 1 I 1
PAVILION-ICE ARENA FUND 747
PROGRAM: Dry Floor
PROGRAM SUMMARY
The Dry Floor program of the Pavilion—Ice'Arena Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize
the facility to its maximum potential and generate adequate revenue to offset the cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. Research new possible sources of revenue during dry floor season to maximize usage.
2. Maximize the revenue from new sources such as advertising.
3. Develop and utilize energy saving procedures and equipment to lower operating costs and save energy.
4. Operate a budget to maximize revenues.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $8,500 $8,500 -%
OPERATING EXPENSES:
Salaries/Wages/Benefits $27,036 $19,739 -26.99%
Materials, Supplies& Services 9,397 11,261 19.84%
Operating Income(Loss) (27,933) (22,500) -19.45%
NON-OPERATING REVENUES: - -
NON-OPERATING EXPENSES: 2,875 3,125 8.70%
NET INCOME(LOSS) $(30,808) $(25,625) -16.82%
PERSONNEL:
Number of FTE positions 0.49 0.49
207
PROGRAM 48745-DRY FLOOR
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
REVENUE
380 Rent 6,971 10,047 8,500 8,500
EXPENSE
Salaries and Employee Benefits
500 Regular Employees $ 7,643 $ 9,919 $ 18,415 $ 13,504 -26.67%
501 Overtime-Regular Employees - - - -
503 Part-Time Employees 909 1,708 1,600 2,050 28.13%
524 SL/Converted-LTD - - 145 106 -26.90%
525 P.E.R.A. Contribution 441 602 954 747 -21.70%
526 F.I.C.A. Contribution 652 876 1,441 1,069 -25.82%
527 Cafeteria Benefit Plan 781 1,008 3,994 1,914 -52.08%
531 Workers'Compensation Insurance 170 169 275 180 -34.55%
533 Deferred Compensation - - - -
535 Paid Leave Accrual 157 212 212 169 -20.28%
TOTAL 10,753 14,494 27,036 19,739 -26.99%
Materials,Supplies and Services
540 Office Supplies - - 100 100
541 Uniforms/Clothing - - 100 100
542 General Supplies 505 580 1,000 1,000
543 Equipment&Vehicle Parts - - 100 100
544 Structural Supplies - 125 500 500
560 Postage - 28 100 100
563 Maint&Repair-Equipment/Vehicles 363 250 250 250
565 Maint. &Repair-Structures - - 150 150
567 Maint&Repair-Other Improvements - - 200 200
580 Audit 95 90 90 95 5.56%
581 Advertising and Publication - - 200 200
584 Telephone-Local 265 366 420 420
602 Heating Fuel-Gas 188 173 110 190 72.73%
604 Electricity 2,843 4,262 2,755 4,300 56.08%
207a
1 1 1 I 1 1 1 1 1 I 1 1 1 I 1 1 1 1 1
f 1 1 f ( I I I I I ( I I 1 I 1
PROGRAM 48745 - DRY FLOOR
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Budget Budget Percent
CODE 2000 2001 2001 2002 Change
Materials,Supplies and Services, (cont.)
622 Administrative Fee 1,825 2,062 2,062 2,296 11.35%
630 Training - 50 50 50
652 General Liability,Fire,Etc. 812 810 810 810
653 Property Insurance 221 400 400 400
TOTAL 7,117 9,196 9,397 11,261 19.84%
OPERATING EXPENSES 17,870 23,690 36,433 31,000 -14.91%
NON OPERATING EXPENSES
680 Depreciation 2,909 2,875 2,875 3,125 8.70%
TOTAL PROGRAM EXPENSES $ 20,779 $ 26,565 $ 39,308 $ 34,125 -13.19%
NET LOSS (13,808) (16,518) (30,808) (25,625) -16.82%
207b
CITY OF HOPKINS-2002 BUDGET
SKATE PARK BUDGET Enterprise Fund
Revenues and Expenses
Projected
Actual Actual Actual Budget Budget Percent
1999 2000 2001 2001 2002 Change Revenue and Expenditure Highlights
Revenues
Current Services $ - $ 56,888 $ 39,820 $ 66,100 $ 48,400 -26.78%
Interest Earnings - 1,103 1,087 1,200 400 -66.67%
Transfer in - 28,308 - - -
Operating Expenses
Salaries,Wages and Benefits
Salaries and Wages - 21,327 35,965 35,534 35,041 -1.39% One Third full time employee
Fringe Benefits - 4,025 7,823 6,481 7,794 20.26%
Materials,Supplies and Services
Professional&Technical Services - - 319 805 410 -49.07% Consulting
Utilities and Maintenance - 3,197 1,984 4,400 4,900 11.36% Equip&structural maint.,electricity
Operations - 271 861 2,700 1,800 -33.33% Postage,adver,training,and misc.
City Support Services - 2,399 4,766 5,066 5,406 6.71% Administrative fee and insurance.
Supplies and Materials - 2,519 2,255 5,850 3,200 -45.30% Supplies,parts and small equip.
Total Operating Expenses - 33,738 53,973 60,836 58,551 -3.76%
Non-operating expenses - 3,038 3,038 2,800 3,038 8.50% Depreciation and building cost
Total Expenses - 36,776 57,011 63,636 61,589 -3.22%
Net Income(Loss) - 49,523 (16,105) 3,664 (12,789) -449.04%
The Skate Park revenues decreased substantially in 2001. Attendance was down and
rates were lower. Attendance was low because of other parks opening in the area.
208
I I I 1 1 I I I 1 I I I I I I 1 I I I
r r r - 1 1 1 1 1 I I I I I 1 I
48360 SKATE PARK FUND 760
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
REVENUES
Admissions - - 56,818 39,400 66,000 48,000 -27.27%
Interest Earnings - - 1,103 . I.087 1,200 400 -66.67%
Vending - - 70 400 100 400 300.00%
Donations 20
Transfer in - - 28,308 - - -
TOTAL - - 86,299 40,907 67,300 48,800 -27.49%
EXPENDITURES
Salaries and Employee Benefits
500 Regular Employees $ - $ - $ 7,316 $ 18,765 $ 15,534 $ 17,041 9.70%
501 Overtime - - - 7 - _
503 Part-Time Employees - - 14,011 17,200 20,000 18,000 -10.00%
524 SL Converted/LTD - - - - 280 134 -52.14%
525 P.E.R.A. Contribution - - 371 831 805 883 9.69%
526 F.I.C.A. Contribution - - 1,620 2,936 2,736 2,698 -1.39%
527 Cafeteria Benefit Plan - - 1,441 2,919 2,150 3,332 54.98%
531 Workers Compensation - - 244 720 100 550 450.00%
535 Paid Leave Accrual - - 349 410 410 197 -51.95%
TOTAL - - 25,352 43,788 42,015 42,835 1.95%
Materials,Supplies and Services
540 Office Supplies - - - 20 200 100 -50.00%
542 General Supplies - - 2,340 2,235 3,300 2,500 -24.24%
543 Equipment Parts - - - - 200 200
544 Structural Supplies - - 179 - 250 250
548 Concession Supplies - - - - 1,300 150 -88.46%
555 Other Supplies - - - - 600 - -100.00%
560 Postage - - - 10 - 100
563 Maint&Repair-Equipment/Vehicles - - - - 200 200
565 Maintenance- Structures - - 1,319 - 3,000 3,000
568 Printing - - 146 675 700 700
208a
48360 SKATE PARKFUND 760
REVENUE AND EXPENSE DETAIL
Projected
Actual Actual Actual Actual Budget Budget Percent
CODE 1998 1999 2000 2001 2001 2002 Change
Materials,Supplies and Services,(cont.)
580 Audit - - - 105 105 110 4.76%
581 Advertising and Publication - - - - 2,000 500 -75.00%
582 Expert&Professional Services - - - 100 700 200 -71.43%
583 Other Contractual Services - - - - - -
586 Telephone-Cellular - - 1,115 1,884 700 1,200 71.43%
588 Legal Service - - - 114 - 100
604 Electricity - - 452 - 250 250
605 Disposal Charges - - 311 100 2.50 250
611 Equipment Rental - - 176 - 200
622 Administration Fee - - 2,266 2,266 2,706 19.42%
630 Training - - 125 - - 300
652 General Liability - - . 1,199 1,300 2,800 1,500 -46.43%
653 Property Insurance - - 1,200 1,200 - 1,200
TOTAL - - 8,386 10,185 18,821 15,716 -16.50%
Total Operating Expense 33,738 53,973 60,836 58,551
Operating Income (Loss) 52,561 (13,067) 6,464 (9,751)
Non operating expense
680 Depreciation _ - 3,038 3,038 2,800 3,038 8.50%
NET INCOME (LOSS) $ - $ - $ 49,523 $ (16,105) $ 3,664 $ (12,789) -449.04%
Retained Earnings 12-31 49,522 33,417 53,186 20,628 -61.21%
Cash Balance 12-31 22,938 9,871 29,402 120 -99.59%
208b
I 1 __ 1 _ 1 1 1 1 I 1 1 1 I I I 1 i I I I
SKATE PARK FUND 760
PROGRAM: Overpass Skate Park
PROGRAM SUMMARY
The Skate Park program provides skate board and inline skate athletes 10 years of age or older, with a safe, fun and challenging place to improve their skills.
Other services offered are free instruction to beginner board and inline skate athletes, and continued lessons for more experienced skaters. The skate park is open
seven days a week during the summer months of the year. As the school year approaches the Overpass is open on weekends only as long as weather permits.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2002
1. To develop more affordable access to Hopkins residents by a volunteer program and possible scholarship program.
2. Increase profitability through volunteer program.
FY 2001 FY 2002
Original Approved Percent
Budget Budget Change
OPERATING REVENUES: $66,100 $48,400 -26.78%
OPERATING EXPENSES: t
Salaries/Wages/Benefits $42,015 $42,835 1.95% , "`
Materials, Supplies & Services 18,821 15,71.6 -16.50% ,�i' w • `
4100/11
Operating Income(Loss) 5,264 (10,151) -292.84%
NON-OPERATING REVENUES: 1,200 400 -66.67%
NON-OPERATING EXPENSES: 2,800 3,038 8.50%
NET INCOME(LOSS) $3,664 $(12,789) -449.04%
PERSONNEL:
Number of FTE positions 0.33 0.33
209
CITY OF HOPKINS-2002 BUDGET
DEBT SERVICE FUNDS Debt Service
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent Revenue and Expenditure
1999 2000 2001 2001 2002 Change Highlights
Revenues
Property Tax $ 326,022 $ 328,176 $ 341,142 $ 342,000 $ 342,000 Annual levy amount
Special Assessments 273,079 657,377 664,278 731,812 731,812 Special housing fees
Interest 41,864 53,569 43,031 37,150 46,483 25.12%
Transfer In 1,614,772 870,000 1,995,211 1,871,750 1,854,000 -0.95% TIF&PIR funds
Bond Proceeds - _ - 2,125,000 - -
Total Revenues 2,255,737 1,909,122 5,168,662 2,982,712 2,974,295 -0.28%
Expenditures
Materials,Supplies and Services
Professional&Technical Services - - 25,437 - -
Bond expenditures
Principal 1,340,000 720,000 995,847 995,847 3,991,502 300.81% Principal payments
Interest 728,941 992,295 1,110,908 1,070,908 1,053,878 -1.59% Interest payments
Fiscal charges 3,017 3,327 3,452 3,500 3,002 -14.23%
Transfer Out - _ - - - 50,000
Total Expenditures 2,071,958 1,715,622 2,135,644 2,070,255 5,098,382 146.27%
Sources(Uses)of Fund Balance 183,779 193,500 3,033,018 912,457 (2,124,087) -332.79%
Ending Fund Balance 1,625,660 1,819,160 4,852,178 2,731,617 2,728,091 -0.13%
Early retirement of some tax increment debt in 2002 and refunding of Improvement and
Park Bonds in 2002.
210
I I I I I I I I I I I I I I I I I 1 1
r r I r I r r r I I r r I I I I
ISSUE: IMPROVEMENT REVOLVING BONDS- 1990 FUND 402
General Obligation Bonds -402-47190
Issue Matures in 2001 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997. 1998 1999 2000 2001 2001 2002 Change
REVENUES
300 Property Tax-Current $ 58,118 $ 45,964 $ 42,460 $ 44,143 $ $ - $ - -100.00%
301 Fiscal Disparities 9,035 7,871 6,811 - - - -
370 Interest 1,287 865 1,009 922 - - -100.00%
Transfer in -PIR fund - - - - 211 750
TOTAL 68,440 54,700 50,280 45,065 211 750 -100.00%
EXPENDITURES
810 Principal 50,000 50,000 45,000 45,000 45,000 45,000 -
820 Interest 13,685 10,510 7,447 4,500 1,508 1,508 - -100.00%
840 Fiscal Agent Charges 300 300 300 300 150 150 -100.00%
TOTAL 63,985 60,810 52,747 49,800 46,658 46,658 -100.00%
FUND BALANCE $ 59,759 $ 53,649 $ 51,182 $ 46,447 $ $ 539 $ -100.00%
ISSUE: REDEVELOPMENT REFUNDING BONDS - 1992 FUND 408
General Obligation Bonds(Taxable) -408-47192
Issue Matures in 2006
REVENUES
370 Interest $ 2,295 $ - $ 2,043 $ 11,787 $ - $ 6,000 $ 500
490 Transfer from TIF 2-4 - 275 - - - - -
490 Transfer from TIF 1-1 360,000 360,000 690,000 - 355,000 355,000 345,000 -2.82%
TOTAL 362,295 360,275 692,043 11,787 355,000 361,000 345,500 -4.29%
EXPENDITURES
810 Principal 275,000 295,000 645,000 - 180,847 180,847 161,502 -10.70%
820 Interest 83,363 63,654 42,087 - 179,153 179,153 188,498 5.22%
840 Fiscal Agent Charges 600 450 690 600 600 600 300 -50.00%
TOTAL 358,963 359,104 687,777 600 360,600 360,600 350,300 -2.86%
FUND BALANCE $ 184,282 $ 185,453 $ 189,719 $ 200,906 $ 195,306 $ 201,306 $ 190,506 -5.36%
210a
ISSUE: REDEVELOPMENT BONDS- 1996D FUND 476
DEPT: General Obligation Bonds(Taxable) -47196
Issue Matures in 2011 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
370 Interest $ 3,999 $ 3,078 $ 2,797 $ 2,544 $ 865 $ 2,000 $ 1,000 -50.00%
490 Transfer from TIF 2-9 - 60,184 25,000 30,000 40,000 40,000 102,000 155.00%
TOTAL 3,999 63,262 27,797 32,544 40,865 42,000 103,000 145.24%
EXPENDITURES
810 Principal - - - - - - -
820 Interest 42,352 50,822 50,823 50,822 50,822 50,822 50,823 0.00%
840 Fiscal Agent Charges 38 451 150 150 150 150 150
TOTAL 42,390 51,273 50,973 50,972 50,972 50,972 50,973 0.00%
FUND BALANCE $ 80,120 $ 92,109 $ 68,933 $ 50,505 $ 40,398 $ 41,533 $ 92,425 122.53%
ISSUE: REDEVELOPMENT REFUNDING 1984 & 1989 BONDS- 1993 FUND 483
DEPT: General Obligation Bonds-47193
Issue Matures in 2009
REVENUES
370 Interest $ 1,855 $ 849 $ 451 $ 569 $ 12,724 $ 10,000 $ 15,000 50.00%
490 Transfer from TIF 1-1 180,000 135,000 135,000 200,000 1,019,000 895,000 785,000 -12.29%
TOTAL 181,855 135,849 135,451 200,569 1,031,724 905,000 800,000 -11.60%
EXPENDITURES
810 Principal 20,000 20,000 20,000 30,000 50,000 50,000 890,000 1680.00%
820 Interest 137,660 136,780 135,890 134,765 132,940 132,940 111,320 -16.26%
840 Fiscal Agent Charges 779 300 300 300 300 300 300
TOTAL 158,439 157,080 156,190 165,065 183,240 183,240 1.001,620 446.62%
FUND BALANCE $ 113,229 $ 91,998 $ 71,259 $ 106,763 $ 955,247 $ 828,523 $ 753,627 -9.04%
210b
I I I I I I I 1 I 1 I I I I I I I 1
f r I I I I I I I l I I I I I I 1
ISSUE: REDEVELOPMENT BONDS - 1996C FUND 486
DEPT: General Obligation Bonds- 47296
Issue Matures in 2016 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
370 Interest $ 2,241 $ 2,123 $ 3,142 $ 2,967 $ 1,280 $ 1,000 $ 1,000
490 Transfer from TIF 2.1 - I,000 - - - - -
490 Transfer from TIF 2.9 - 60,184 14,000 4,000 4,000 4,000 29,000 625.00%
TOTAL 2,241 63,307 17,142 6,967 5,280 5,000 30,000 500.00%
EXPENDITURES
810 Principal - - - - - - -
820 Interest 23,750 28,500 28,500 28,500 28,500 28,500 28,500
840 Fiscal Agent Charges 38 451 150 150 150 150 150
TOTAL 23,788 28,951 28,650 28,650 28,650 28,650 28,650
FUND BALANCE $ 44,878 $ 79,234 $ 67,726 $ 46,043 $ 22,673 $ 22,393 $ 24,023 7.28%
ISSUE: REDEVELOPMENT REFUNDING 1988 BONDS - 1993 FUND 487
DEPT: General Obligation Bonds - 47293
Issue Matures in 2003
REVENUES
370 Interest 5,472 6,123 7,424 8,081 5,926 4,000 4,400 10.00%
490 Transfer from TIF 1-1 200,000 184,000 184,000 148,000 150,000 150,000 135,000 -10.00%
TOTAL 205,472 190,123 191,424 156,081 155,926 154,000 139,400 -9.48%
EXPENDITURES
810 Principal $ 160,000 $ 160,000 $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ 150,000 -3.23%
820 Interest 36,573 31,413 26,099 20,635 14,900 14,900 8,918 -40.15%
840 Fiscal Agent Charges 300 300 300 300 300 300 300
TOTAL 196,873 191,713 181,399 175,935 170,200 170,200 159,218 -6.45%
FUND BALANCE $ 188,022 $ 186,432 $ 196,457 $ 176,603 $ 162,329 $ 160,403 $ 142,511 -11.15%
210c
ISSUE: PARK AND RECREATIONAL BONDS- 1990 FUND 490
DEPT: General Obligation Bonds-47290
Issue Matures in 2011 Projected
Call February 1998 -Defeased in 1993 Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
300 Property Tax-Current $ 150,106 $ - $ - $ - $ - $ - $ - -
370 Interest 3,329 - - - - - - -
153,435 - - - - -
EXPENDITURES
810 Principal 140,000 140,000 - - - - - -
820 Interest 13,370 4,334 - - - - - -
840 Fiscal Agent Charges 300 552 - - - - - -
TOTAL 153,670 144,886 - - - - - -
Residual equity transfer - (2,034) - - - - - -
FUND BALANCE $ 146,920 $ - $ - $ - $ - $ - $ - -
ISSUE: IMPROVEMENT REVOLVING BONDS- 1992 FUND 492
DEPT: General Obligation Bonds-47292
Issue Matures in 2008 -Refund in 2002
REVENUES
300 Property Tax-Current $ 41,477 $ 35,713 $ 39,280 $ 39,352 $ 63,584 $ 64,000 $ - -100.00%
370 Interest 5,414 375 5,873 3,379 2,478 4,000 2,834 -29.15%
490 Transfer from P.I.R.Fund 168,000 168,600 168,000 168,000 130,000 130,000 - -100.00%
Interest from Bonds - - - - 3,614 - -
Bond Proceeds - - - - 820,000 - -
TOTAL 214,891 204,688 213,153 210,731 1,019,676 198,000 2,834 -98.57%
EXPENDITURES
Bond Issuance costs - - - - 15,633 - -
810 Principal 130,000 130,000 13.5,000 135,000 135,000 135,000 945,000 600.00%
820 Interest 77,608 . 72,082 66,183 59,906 53,993 53,393 25,042 -53.10%
840 Fiscal Agent Charges 300 300 300 300 300 300 150 -50.00%
Transfer out to new fund - - - - - - 50,000
TOTAL 207,908 202,382 201,483 195,206 204,926 188,693 1,020,192 440.66%
FUND BALANCE $ 173,495 $ 175,801 $ 187,471. $ 202,996 $ 1,017,746 $ 212,303 $ 388 -99.82%
210d
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( I I I I I I I I I I I I I I I I I I
ISSUE: REFUNDING 1990 PARK& RECREATIONAL BONDS- 1993 FUND 493
DEPT: General Obligation Bonds-47393
Issue Matures in 2011 -Refund in 2002 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
300 Property Tax-Current $ 128,372 $ 241,414 $ 237,471 $ 229,924 $ 230,520 $ 230,000 $ -100.00%
370 Interest 1,164 3,073 3,007 2,736 150 150 4,549 2932.37%
Interest on Bonds 1,578
Bond Proceeds 1,305,000
TOTAL 129,536 244,487 240.478 232,660 1,537,248 230,150 4,549 -98.02%
EXPENDITURES
Bond Issuance Costs - - - - 9,804 - -
810 Principal 25,000 25,000 165,000 165,000 160,000 160,000 1,455,000 809.38%
820 Interest 90,790 89,690 85,427 78,003 70,610 70,610 33,465 -52.61%
840 Fiscal Agent Charges 300 300 300 300 300 300 150 -50.00%
TOTAL 116,090 114,990 250,727 243,303 240,714 230,910 1,488,615 544.67%
Residual equity transfer 2,035
FUND BALANCE $ 77,037 $ 208,569 $ 198,320 $ 187,677 $ 1,484,211 $ 186,917 $ 1.45 -99.92%
ISSUE: HOUSING BONDS-VALLEY PARK 1999 A FUND 494
DEPT: General Obligation Bonds(Taxable) -47199
Issue Matures in 2021
REVENUES
370 Interest $ - $ - $ 3,359 $ 1,305 $ 2,582 $ 750 $ 2,000 166.67%
306 Valley Park Fees - - 134,240 136,418 143.240 143,240
Transfer from Housing Rehab. - - 72,919 - - - -
TOTAL - 76,278 135,545 139,000 143,990 145,240 0.87%
EXPENDITURES
810 Principal - - - - - - 40,000
820 Interest - - - 121,531 97,225 97,225 96,075 -1.18%
840 Fiscal Agent Charges - - 75 200 300 300 300
TOTAL - - 75 121,731 97,525 97,525 136,375 39.84%
FUND BALANCE $ - $ - $ 76,203 $ 90,017 $ 131,492 $ 136,482 $ 140,357 2.84%
210e
ISSUE: HOUSING BONDS - MEADOW CREEK 1995 FUND 495
DEPT: General Obligation Bonds (Taxable) -47195
Issue Matures in 2012 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
370 Interest $ 346 $ 1,690 $ 3,436 $ 3,768 $ 3,169 $ 3,000 $ 3,100 3.33%
306 Meadow Creek Fees 98,066 98,618 98,945 98,700 98,700
490 Transfer from Housing Rehab 81,700 98,629 - - - -
TOTAL 82,046 100,319 101,502 102,386 102,114 101,700 101,800 0.10%
EXPENDITURES
810 Principal - 25,000 30,000 35,000 35,000 35,000 40,000 14.29%
820 Interest 61,328 60,503 58,673 56,477 54,080 54,080 51,473 -4.82%
840 Fiscal Agent Charges 150 150 150 1.50 150 150 150
TOTAL 61,478 85,653 88,823 91,627 89,230 89,230 91,623 2.68%
FUND BALANCE $ 78,545 $ 93,211 $ 105,890 $ 116,649 $ 129,533 $ 129,119 $ 139,710 8.20%
ISSUE: REDEVELOPMENT BONDS - 1997 FUND 496
DEPT: General Obligation Bonds-47197
Issue Matures in 2012
REVENUES
370 Interest $ 2,577 $ 1,018 $ 2,768 $ 3,326 $ 970 $ 750 $ 1,000 33.33%
490 Transfer from TIF 2-1 203,200 215,600 215,600 225,000 225,000 225,000 220,000 -2.22%
TOTAL 205,777 216,618 218,368 228,326 225,970 225,750 221,000 -2.10%
EXPENDITURES
810 Principal - 85,000 110,000 115,000 120,000 120,000 125,000 4.17%
820 Interest 63,400 106,921 102,793 97,926 92,785 92,785 87,333 -5.88%
840 Fiscal Agent Charges 88 601 150 150 150 150 150
TOTAL 63,488 192,522 212,943 213,076 212,935 212,935 212,483 -0.21%
FUND BALANCE $ 142,289 $ 166,385 $ 171,810 $ 187,060 $ 200,095 $ 199,875 $ 208,612 4.37%
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1 1 I I I 1 1 1 1 1 1 1 1 1 1 I 1 I I
ISSUE: HOUSING BONDS -PATIO HOMES FUND 497
DEPT: General Obligation Bonds(Taxable) -47297 Issue Matures in 2018
Issue Matures in 2018 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
370 Interest $ 3,556 $ - $ 3,033 $ 3,072 $ 1,471 $ 500 $ 1,500 200.00%
306 Special Assessment Fees - - 175,013 173,393 172,588 174,600 174,600
490 Transfers In-Housing Rehab 89,704 169,008 - - - - -
TOTAL 93,260 169,008 178,046 176,465 174,059 175,100 176,100 0.57%
EXPENDITURES
810 Principal - - 35,000 40,000 45,000 45,000 50,000 11.11%
820 Interest - 152,777 125,019 122,558 119,721 119,721 116,514 -2.68%
840 Fiscal Agent Charges - 452 152 152 152 152 152
TOTAL - 153,229 160,171 162,710 164,873 164,873 166,666 1.09%
FUND BALANCE $ 93,260 $ 109,039 $ 126,914 $ 140,669 $ 149,855 $ 150,896 $ 159,289 5.56%
ISSUE: HOUSING BONDS -PATIO HOMES II 1999 B FUND 498
DEPT: General Obligation Bonds(Taxable) -47299
Issue Matures in 2021
REVENUES
370 Interest $ - $ - $ 2,917 $ 6,625 $ 5,774 $ 3,500 $ 6,000 71.43%
306 Special Assessment Fees 251,126 256,654 315,272 315,272
490 Transfers In-Housing Rehab - - 91,292 - - - -
TOTAL - - 94,209 257,751 262,428 318,772 321,272 0.78%
EXPENDITURES
8.10 Principal - - - - - - 65,000
820 Interest - - - 178,749 178,749 178,749 176,799 -1.09%
840 Fiscal Agent Charges - - - 137 300 300 300
TOTAL - - - - 178,886 179,049 179,049 242,099 35.21%
FUND BALANCE $ - $ - $ 94,209 $ 173,074 $ 256,453 $ 312,797 $ 335,626 7.30%
210g
ISSUE: IMPROVEMENT REVOLVING BONDS - 1999 FUND 499
DEPT: General Obligation Bonds-47399
Issue Matures in 2010 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 Change
REVENUES
300 Property Tax -Current $ - $ - $ - $ 14,757 $ 47,038 $ 48,000 $ 62,000 29.17%
370 Interest - - 605 2,488 450 1,500 600 -60.00%
490 Transfers In -PIR - - 18,961 95,000 72,000 72,000 78,000 8.33%
TOTAL - - 19,566 112,245 119,488 121,500 140,600 15.72%
EXPENDITURES
810 Principal - - - - 70,000 70,000 70,000
820 Interest - - - 37,923 36,522 36,522 33,688 -7.76%
840 Fiscal Agent Charges - - - 138 300 300 150 -50.00%
TOTAL - - - 38,061 106,822 106,822 103,838 -2.79%
FUND BALANCE $ - $ - $ 19,566 $ 93,750 $ 106,416 $ 108,428 $ 143,178 32.05%
ISSUE: REFUNDING BONDS -2001 FUND 411
General Obligation Bonds- 1992
DEPT: General Obligation Bonds-47101
Issue Matures in 2011
REVENUES
300 Property Tax -Current $ - $ - $ - $ - $ - $ - $ 65,000
370 Interest - - - - - - 2,000
490 Transfer from original debt - - - - - - 50,000
490 Transfer from P.I.R.Fund - - - - - - 110,000
TOTAL - - - - - - 227,000
EXPENDITURES
810 Principal - - - - - - -
820 Interest - - - - - - 17,003
840 Fiscal Agent Charges - - - - - - 150
TOTAL - - - - - - 17,153
FUND BALANCE $ $ $ $ $ $ $ 209,847
210h
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I 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1
ISSUE: REFUNDING BONDS - 2001 FUND 412
General Obligation Bonds- 1993D •_
DEPT: General Obligation Bonds - 47201
Issue Matures in 2011 Projected
Actual Actual Actual Actual Actual Budget Budget Percent
CODE 1997 1998 1999 2000 2001 2001 2002 • Change
REVENUES
300 Property Tax -Current $ - $ - $ - $ - $ - $ - $ 215,000
370 Interest - - - - - - 1,000
490 Transfer from original debt - - - - - -
TOTAL - - - - - - 216,000
EXPENDITURES
810 Principal - - - - - -
820 Interest - - - - - - 28,427
840 Fiscal Agent Charges - - - - - - 150
TOTAL - - - - - - 28,577
FUND BALANCE $ $ $ $ $ $ $ 187,423
210i
BUDGET CALENDAR
2002 PROGRAM BUDGET
2001
May 8 Meet with Council to set parameters and goals for 2002 budget
May 30 Distribute 2002 budget calendar.
June 1 Distribute budget manual and forms(Form B- Salaries and Employee Benefits).
June 6 Receive calendar from State.
June 8 Departments return Form B to Finance adding any part time or special pay categories.
June 11 Review by Finance Director with Departments and City Manager for personnel changes.
July 31 City Council-work session-discuss preliminary levy
August 8 Department of Revenue notifies City of their 2000 LGA.
August 13 Regular July/seven month computer print outs ready.
August 13-23 Finance analysis and assembly.
Aug 13 Notify Public Works Director of the Garage-Labor&Burden budget amount.
Aug 14 Expenditure Detail distributed(2 copies).
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I i I I I I I I I I I I I I I I I I I
All budget requests for the following departments and funds, along with activity and workload indicators, must be submitted to the Finance
Director on or before the dates indicated below:
Aug. 21 -22 Prepare notice of public hearing for newspaper,Weds.Aug. 29th.
Aug 28 Mayor-Council Legal
Administrative Services Finance
Planning Reception
Elections Assessing
Inspections City Clerk
Police Fire/Emergency Preparedness
Recreation Activity Center
Public Works and Parks except Enterprise Funds.
August 28 Proposed 2001 budget and levy presentation to Council
Sept 4 Paratransit Depot Coffee House
Cable TV Equipment Replacement Fund
Water Utility Fund Sewer Utility Fund
Refuse Utility Fund Storm Sewer Utility Fund
Pavilion/Ice Arena Fund Art Center
Economic Development Skateboard Park
September 4 City Council adopts a proposed levy and budget (General Fund department totals only) and sets a public hearing date for December 4th. If a
continuation of the hearing is needed, time and place need to be announced prior to adjournment of first hearing. Public Hearing regarding the
proposed increase in the tax rate.
Sept 4-7 Review by Finance Director with Departments and City Manager for large capital outlays.
September 10 City must certify a proposed budget and preliminary tax levy by 9-14-01 to County Auditor. (Final levy cannot exceed preliminary levy).
Sept 10-21 Meet with departments
Sept 11-24 Analysis and assembly of budget requests by Finance Director.
September 25 City Council budget work session—input from staff.
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Sept. 27-30 Compilation and printing of budget documents.
October 1 1`.oticc fru. County regarding tax rate
October 9 City Council budget work session-input from staff.
October 23 City Council budget work session-input from staff.
October 30 City Council budget work session-input from staff.
November 6 City Manager's letter and graphs.
Nov. 10-24 County mails notices to taxpayers indicating for all taxing governmental entities their proposed budgets, levies and time of public hearings.
The notices are parcel - specific in compliance with truth in taxation notices.
November 13 City Council budget work session—Final input.
November 14 Public Forum notification for budget input regarding current and future projects.
November 20 Submission of City Manager's proposed budget to the City Council and Public forum
November 28 Prepare official notice of Public Hearing on 2000 Budget.
December 4 Publish official notice of Public Hearing on 2000 Budget,not more than six days nor less than two days prior to public hearing date.
December 10 City Council Public Hearing on 2002 budget at 6:30 PM(required to be held between November 29 and December 20, 2001). If continuation
of Public Hearing is not needed, then Council must announce a subsequent hearing, giving date, time and place, at which hearing, Council
would consider a resolution adopting the 2002 Budget and setting the final 2002. If a continuation is needed, then date, time and place must
be announced prior to adjournment of this first hearing.
December 17 City Council-continuation of Budget Public Hearing 6:30 PM, if needed. At the end of this continuation hearing,the Council must announce
a subsequent hearing, giving date, time and place, at which hearing Council would consider a resolution adopting the 2002 budget and setting
the final 2002 levy.
December 18 City Council-If a continuation hearing was or was not necessary, adopt Budget and Levy.
December 28 Final certification of the 2002 levy to the County Auditor by the City Clerk.
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CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis—The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they
result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in part,
in another accounting preiod.
Appropriation—A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make
expenditures for specific purposes.
Budget—Budget adopted by the City Council on December 18, 2001.
Capital Improvement Program—A five year plan for proposed capital improvements.
Certified Levy—Total tax levy of a jurisdiction which is certified to the County Auditor
Contingency—Budget for expenditures which cannot be placed in departmental budgets,primarily due to uncertainty about the level or
timing of expenditures when the budget is adopted.
Department—Basic organizational unit of City government, responsible for carrying out a specific function.
Estimated Market Value—Represents the selling price of a property if it were on the market. Estimated market value is converted to tax
capacity before property taxes are levied.
Fiscal Disparities—The program created by the Metropolitan Fiscal Disparities Act which shares growth in the commercial-industrial tax
base in the seven county metropolitan area. Forty percent of the value of new commercial-industrial development since 1971 is pooled and
redistributed among the 300 taxing districts to address uneven business development throughout the state.
Fund—An independent fiscal and accounting entity which is segregated for the purpose of performing specific activities or achieving
certain objectives.
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CITY OF HOPKINS
Fund Balance—Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classied as
reserved or unreserved.
Reserved funds—Legally segregated for specific use. They are not available for discretionary appropriation due to third party claim
or due to the nature of the asset.
Unreserved funds — Designated funds—To establish tentative plans for or restrictions on the future use of financial resources.
Undesignated funds—The funds remaining after reduction for reserved and designated balances.
Major Account Series—Three classifications of expenditures made by the City.
Salaries, Wages and Benefits—Costs relating to employees or temporary help, including fringe benefits.
Materials, Supplies and Services—Costs relating to articles of non-durable nature, such as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay—Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures—Offset against costs for services provided by one fund to another fund.
Modified Accrual Basis—Under the modified accrual basis of accounting, revenues are recognized in the period in which they become
available and measurable, and expenditures are recognized at the time a libility is incurred pursuant to appropriation authority.
Operating Budget—Financial plan for the fiscal year which authorizes proposed personnel complements, expenditures and the revenues to
finance them.
Tax Capacity—County tax base for the purposes of levying property taxes. Properties are assigned rates at which their values will be
converted into the tax base, (see tax classification rate).
Tax Capacity Rate—Tax rate applied to tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax
levy by the available tax capacity.
Tax Classification Rate—Rates at which estimated market values are converted into the property tax base. The classification rates are
assigned to properties depending on their type.
2002 BUDGET
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