01-24-2022 HOPKINS PARK BOARD AGENDA
Monday, January 24, 2022
6:30 pm
THIS AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE PARK BOARD MEETING
The public may attend this meeting via zoom.
I.CALL TO ORDER
II.ADOPT AGENDA
III.COMMUNITY COMMENT
1.At this time, any interested resident may come to speak on an item not on the evening’s
agenda.
IV.CONSENT AGENDA
1.Minutes of the December 13, 2021, Park Board Meeting
V.GENERAL BUSINESS
1.Review of Adopted 2022 Park Board Work Plan and Calendar
2.Review of Draft RFP for Master Parks System Plan and Implementation Plan
3.Prepare and discuss Annual Meeting + Chair/Vice Chair Assignments
VI.GENERAL PARK UPDATE
1.Warming House Hours
2.Shady Oak Beach
VII.PARK AREA ASSIGNMENT REPORTS
1.Emma Figgins (Chair): Buffer Park, Central Park
2.Megan Slindee (Vice Chair): Harley Hopkins Park, Maetzold Field
3.Anna Pohmer: Hilltop Park, Burns Park
4.Dre Jefferson: Cottageville Park, Park Valley Park
5.Emily Waitz: Minnehaha Creek Preserve, Valley Park
6.Matthew Miller: Oakes Park, Hiawatha Oaks Preserve
7.Kimberly Stiele: Elmo Park, Downtown Park
8.Annika Burman & Misheel Battur: Shady Oak Beach, Interlachen Park
VIII.ADJOURN
1.February 28, 2022 – at Hopkins City Hall, 1010 1st St S.
HOPKINS PARK BOARD
SPECIAL MEETING PROCEEDINGS
DECEMBER 13, 2021
CALL TO ORDER
Pursuant to due call and notice thereof a special meeting of the Hopkins Park Board was
held on Monday, December 13 at 6:31 p.m. in the Council Chambers at City Hall, 1010
1st Street South.
Chair Emma Figgins called the meeting to order with Commissioners Jefferson, Miller,
Pohmer, Stiele, Waitz and Slindee and Youth Commissioners Battur and Burman
attending. Staff present included Management Analyst Imihy Bean.
ADOPT AGENDA
Management Analyst Imihy Bean provided an overview of the agenda format but did not
propose any changes to the agenda.
Motion by Emily Waitz. Second by Dre Jefferson.
Motion to Adopt the Agenda.
Ayes: All.
Nays: None. Motion carried.
No public comment.
GENERAL BUSINESS
V.1. Review of Park Board 2022 Work Plan
Management Analyst Imihy Bean provided an overview of proposed items within the 2022
Work Plan including details of what a Master Parks System Plan would entail . Members
discussed the items of the plans, offered some revisions to the wording of the goal three
to clarify that the ultimate goal is to first understand the role of the Park Board before
making any recommendations on changing the scope of the board.
Motion by Mathew Miller. Second by Emily Waitz.
Motion to Adopt Draft 2022 Park Board Work Plan for City Council Review
Ayes: All.
Nays. None. Motion carried.
GENERAL PARK UPDATE
Management Analyst Imihy Bean provided the general park update highlighting the items
listed on the agenda, including the 325 Blake Road project and opportunities to stay
informed.
PARK AREA ASSIGNMENT REPORTS
The park assignments are as follows:
HOPKINS PARK BOARD
SPECIAL MEETING PROCEEDINGS
DECEMBER 13, 2021
Emma Figgins: Buffer, Central: NTR (nothing to report)
Meg Slindee: Harley Hopkins, Maetzold Field: NTR
Anna Pohmer: Burnes, Hilltop: NTR
Dre Jefferson: Cottageville, Park Valley: NTR
Emily Waitz: Minnehaha Creek Preserve, Valley: NTR, noted that some maintenance
issues were forwarded to Public Works and handled
Matthew Miller: Oakes, Hiawatha Oakes Preserve: NTR
Kimberly Stiele: Elmo, Downtown: NTR
Annika Burman: Interlachen, Shady Oak Beach: NTR
Misheel Battur: Interlachen, Shady Oak Beach: NTR
ADJOURNMENT
There being no further business to come before the Park Board and upon a motion by
Emily Waitz, second by Dre Jefferson, the meeting was unanimously adjourned at 8:27
p.m.
Respectfully Submitted,
Lizzie Miller, Administrative Assistant
ATTEST:
_______________________________
Emma Figgins, Park Board Chair
Park Board
2022 Annual Work Plan – Adopted 12/14/2021
Initiative ☒ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Develop a Master Parks Plan
Summer 2023
$150,000
Staff support from
Planning, Public Works +
Minnetonka Parks and
recreation would be
needed.
12/14/2021
Progress Report:
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Study and develop a recommendation on how
sustainability does or does not fit within the
scope of the Park Board
Fall 2022
None
Yes, staff support from
Staff Liaison as well as
some Public Works input
is likely needed.
12/14/2021
Progress Report:
Park Board
2022 Annual Work Plan – Adopted 12/14/2021
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Work with partners to understand, document,
and enforce the current decision-making
abilities of the Park Board.
Fall / Winter 2022
None
Staff liaison to support
12/14/2021
Progress Report:
Ongoing Responsibilities
• Review of Park Dedication Funds
• Advise Council on operation and maintenance on parks
• Increase public understanding of park policies, practices, and ongoing projects
Other Work Plan Ideas Considered for Current Year or Future Years
• Revised Capital Improvement Plan which incorporates recommendations from Master Parks Plan
• System improvements consistent with Master Parks Plan
Proposed Month for Work Session: December
Staff Comments: Staff is supportive of the above work plan. The proposed work plan will provide
great direction for this board to move forward with the many great ideas the
group has as well as provide guidance on the work that future Park Boards should
Park Board
2022 Annual Work Plan – Adopted 12/14/2021
do through a Master Park Plan. Additionally, a document which helps outline
partners in the parks system will be beneficial for current and future park boards
to understand who can help them accomplish future goals including
comprehensive plan goals.
Council Comments:
PARK BOARD ANNUAL CALENDAR - DRAFT
January Begin RFP Review and Development
February Annual Meeting
Issue RFP
March Review RFP Submittals
April Select Consultant Team
Consider tactics to advance relationships relating to the park board and
identify documents will be helpful for future park boards
May Begin research on Park Board role in sustainability
Continue conversation regarding relationships to the park board and
documents for transition of park boards
June
New
members
observe
Continue conversation on Park Board role in sustainability
Partner Presentations
July
New
members
join
Continue conversation on Park Board role in sustainability
Partner Presentations
August Work plan prep
September Formalize recommendation regarding sustainability & the Park Board
October Work plan draft for council finalized
6-month MPP Check-in
November Review feedback from Council
December Finalize work plan for next year
Request for Proposals
Park Master Plan Consulting Services
For The City of Bloomington, MN
Due: 11:00 A.M., Wednesday, July 31, 2019
At the Office of the Purchasing Agent
City of Bloomington
1800 W Old Shakopee Road,
Bloomington, MN 55431-3096
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
Page 2
Table of Contents
I. Purpose (Introduction) ......................................................................................... 3
II. Definitions............................................................................................................ 3
III. Background .......................................................................................................... 4
IV. Scope of Work ..................................................................................................... 5
V. Information and Services Provided by City ......................................................... 8
VI. Deliverables ......................................................................................................... 9
VII. Inquiries ............................................................................................................. 10
VIII. Projected Timetable of the Request for Proposal Process ................................. 11
IX. Submittal Requirements ..................................................................................... 11
X. Submission of Proposal...................................................................................... 14
XI. Proposal Evaluation Criteria .............................................................................. 16
XII. Contract Award .................................................................................................. 17
XIII. Disposition of Responses ................................................................................... 18
XIV. Insurance Requirements ..................................................................................... 18
XV. Contract Terms and Conditions: ........................................................................ 19
XVI. Confirmation of Receipt of Addenda ................................................................. 20
XVII. Statement of Non-Collusion .............................................................................. 21
XVIII. Sample Contract ................................................................................................. 22
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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I. Purpose (Introduction)
The City of Bloomington invites qualified park planning firms to submit a proposal for
consulting services to prepare a comprehensive update of Bloomington’s Park Master Plan
(last updated in 2008). At a minimum, the updated Park Master Plan and update process
must:
• Establish a clear, 20-year vision for the Bloomington park, trail, recreation, and open
space systems (hereinafter referred to as “Park System”) are positioned to meet future
community needs;
• Evaluate existing Park System features, amenities and services related to peer
communities and accepted national standards to identify where changes are
warranted;
• Develop a prioritization strategy to guide decision-making and investments in the
Park System;
• Identify and prioritize Park System needs, desires and interests of the community
today and the next 20 years from today based on anticipated demographic, economic
and social changes and input from a recent Community Needs Assessment which will
be provided by the City after Consultant selection. ;
• Establish a detailed implementation program for achieving the plan vision including
identification of funding opportunities and identifying high-level cost estimates for
identified high-priority actions;
• Identify best practices to ensure the Park System is managed and maintained in a
sustainable and equitable manner; and
• Involve robust community and stakeholder (identified as part of the process)
engagement.
II. Definitions
ADDENDA – Written instruments issued by the City prior to the date for receipt of Proposals
which modify or interpret the Request for Proposal (RFP) by addition, deletions, clarification or
corrections.
CITY - The City of Bloomington, a political subdivision of the State of Minnesota.
CONTRACT - The written agreement between the City and the Contractor covering the
performance of the Project. The contract documents consist of the RFP, submitted Proposal,
including any diagrams, blueprints, addenda, and a form of agreement between the City and the
Contractor.
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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CONTRACTOR/ CONSULTANT - The qualified Vendor/consultant that is awarded the
Contract to prepare an update to the Bloomington Parks Master Plan and implementation
strategy for the City of Bloomington.
PROJECT – Prepare an update to the Bloomington Parks Master Plan and implementation
strategy.
PROPOSAL – A complete and properly signed Proposal to provide goods, commodities, labor or
services for the sum stated and submitted in accordance with the RFP.
PROPOSER / VENDOR - The person, Consultant, Contractor, corporation or other entity
submitting a Proposal on items listed in the RFP and thereby agreeing to meet the terms and
conditions of the RFP if awarded the contract.
RFP - This document, entitled “Request for Proposals, Park Master Plan Update Consulting
Services, For The City of Bloomington, MN,” which includes all items listed in the Table of
Contents on page 2 and any Addenda.
III. Background
The City of Bloomington is a redeveloping suburb located in the southwestern portion of the
Minneapolis-St. Paul metropolitan area with a current (2018) population of approximately
89,000 residents. There are nearly 9,000 acres of parkland and open space in Bloomington, of
which 3,882 acres are City-owned. Nearly 36% of the City’s 38.3 square miles is parkland or
open space. The City owns 955 acres of the 3,237-acre Minnesota River National Wildlife
Refuge in Bloomington, which forms the south/southeast border of the City. The United States
Fish and Wildlife Service and Minnesota Department of Natural Resources own the balance of
the refuge property. The City and Three Rivers Park District jointly own and operate the 2,482-
acre Hyland-Bush-Anderson Lakes Park Reserve.
The City of Bloomington has 94 City parks and over 36 miles of off-road trails. The Park
System contains 55 playgrounds, 31 park buildings, 16 picnic shelters and a variety of athletic
fields and facilities. Many of these facilities were built in the 1960s and 70s. While upgrades
and replacement have occurred through the years, maintenance and modernization to meet
changing needs remains a persistent challenge. In addition, Bloomington provides multiple
specialized facilities, including: Bloomington Center for the Arts, Bloomington Family Aquatic
Center, Bloomington Ice Garden (BIG), Bush Lake Beach, Cedarcrest water play area, Dred
Scott Playfields, Dwan Golf Course, Hyland Greens Golf Course, Kelly Playfields, Normandale
Lake Bandshell, Off-Leash Dog Exercise Area, Pond-Dakota Mission House, Old Town Hall
and the Valley View Playfields & Skate Park.
The Park System also supports a comprehensive array of arts, recreation, leisure and cultural
programs to a diverse population with a wide range of recreational needs. Recreation program
opportunities include: adult athletic leagues, outdoor skating rinks, adaptive recreation and
inclusion services, arts-in-the-parks, bandshell concert series, special events (Summer-Fete,
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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Winter-Fete, Halloween party, egg hunt), River Rendezvous, golf, indoor figure skating/hockey,
swimming, tennis, pickleball and summer playgrounds.
The City collaborates and partners with many organizations to provide other program
opportunities including: youth athletic programs with several youth sports groups such as the
Bloomington Athletic Association, Bloomington Youth Soccer Club, and Bloomington Amateur
Hockey Association; Galaxy Youth Center with Bloomington Public Schools; YMCA/Tri-City
Skate Park with the Southdale YMCA and the cities of Edina and Richfield; Winter Fete
program with Three Rivers Park District; Old Town Hall Museum with Bloomington Historical
Society; and Pond-Dakota House interpretive programs with Pond-Dakota Heritage Society.
IV. Scope of Work
The consulting firm/team (“Consultant”) will lead the planning process, with guidance provided
by Bloomington staff, key stakeholders, the Parks, Arts and Recreation Commission (PARC),
and the City Council. The Consultant is expected to provide the following services:
A. Evaluate Existing Conditions and Opportunities:
A clear understanding of existing conditions, challenges, and opportunities provides the
fundamental grounding for defining a clear vision and implementation strategy to ensure
the City’s parks and recreation system can meet the future needs of Bloomington. The
purpose of this effort is to understand Bloomington today and identify key challenges and
opportunities to address over the next 20 years.
1. At a minimum, the Consultant will perform the following tasks:
a. Evaluate existing park system facilities, amenities, programs and services
relative to peer communities, accepted national standards, and the City’s
demographics to identify to identify significant issues, strengths, challenges,
and opportunities. The City will provide much of the baseline information the
Consultant will need to complete this task. See Section IV. A. 2 on page 6 for
a list of documents the City will provide.
b. Identify and describe key trends affecting participation and delivery of park
and recreation facilities and services.
c. Identify and describe key opportunities and challenges relevant to park and
recreation facilities and programming; natural resources protection,
enhancement, and management; maintenance; and operations (note: analysis
of recreation facilities [Bloomington Ice Garden, Creekside Community
Center, Dwan and Hyland Golf Courses, Bloomington Family Aqautics
Center, Bush Lake Beach, and the Bloomington Center for the Arts] are not
part of the scope, however, enterprise facilities and programming is included).
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
Page 6
d. Evaluate and update the Park Master plan as needed the current definitions
and standards for park system per National Recreation and Park Association
classification standards including: general terms, general standards, park
classifications and park facilities.
e. Review available relevant plans provided by the City (. See Section IV. A. 2
on page 6 for a list of documents the City will provide) to gain an
understanding of existing and proposed projects, priorities, and key goals and
objectives.
B. Establish Clear Vision:
A clearly described vision sets the direction and defines the purpose and intent of the
plan. It provides the basis for establishing the goals, objectives, and guiding principles
that will guide decision-making around priorities and resource allocation. The vision for
the City’s park and recreation system should build on the overarching vision for
Bloomington set forth in the 2040 Comprehensive Plan – to make Bloomington a
community of choice.
The City anticipates this effort will actively engage the community, City staff and
officials, and key stakeholders. The City will provide assistance in identifying
stakeholders, creating awareness of engagement opportunities (e.g., social media,
meeting notices), and other logistics (e.g., providing meeting venues).
C. Prepare Park Master Plan:
The Master Plan, including the companion Implementation Plan, is the primary product
of this planning effort. The document should use clear, concise language and utilize
graphics to depict key ideas and illustrate recommendations to the maximum extent
possible.
Master Plan – the Master Plan will compile and summarize the findings regarding the
needs, desires, challenges and opportunities of the community today and over the next 20
years based on anticipated demographic, economic and social changes. The Master Plan
should describe a clear vision, goals, objectives and guiding principles that will provide
the framework for decision-making regarding development, redevelopment, and
enhancement of park and open space facilities and the provision of recreational
opportunities and services.
The Master Plan should also describe best practices and/or design guidelines related to:
a. Sustainability (e.g.: maintenance, energy conservation, natural resources, low-
impact design, etc.)
b. Creative placemaking and public art
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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c. Signage and wayfinding
d. Historic and cultural resources
e. Communications (e.g., website, social media, etc.)
f. Current definitions and standards for park systems per the National Park and
Recreation Association standards.
Implementation Plan – the Implementation Plan is a critical component of the Master
Plan and describes the “what, when, and how” to achieve the plan vision, goals, and
objectives. At a minimum, it should include:
1. Prioritization strategy that describes a process and criteria for prioritizing investments
and modifying practices, including recommended priorities regarding:
a. Replacement, consolidation, and/or repurposing of facilities;
b. Parkland acquisition;
c. Preserving and enhancing natural areas and amenities;
d. Changes to programs and services;
e. Changes to maintenance (e.g. level of service, etc.);
f. Integrating equity considerations in decision-making; and
g. Improve sustainability of resources (e.g. natural, fiscal, and social), facilities, and
operations.
2. Existing and Potential Funding Sources – identify existing and potential new funding
sources.
3. Phasing Plan and Budget –
a. Identify the highest priorities for investments as well as near, mid, and long-term
priorities.
b. Prepare cost estimates, including inflationary expectations based on market
studies, for the high priority investments.
D. Community Engagement:
The Consultant is expected to lead a robust engagement process and ensure the Project
adheres to the proposed Project timeline to the extent possible (see Section X: Submittal
Requirements, E. Project Timeline). Minimum expectations include:
1. Meetings with City Officials: Meet a minimum of six (6) times (three (3) times with
PARC, three (3) times with City Council). Members of other city commissions may
be in attendance.
2. Meetings with Stakeholders and Partners: Conduct concentrated meetings with
various stakeholder groups and key partner agencies and organizations (e.g., Three
Rivers Park District, MN Valley National Wildlife Refuge (US Fish & Wildlife
Service), Hennepin County, Bloomington Athletic Association, Bloomington Bike
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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Alliance, MN Off-Road Cyclists, Bloomington School District, Artistry, etc.). There is
a potential of two (2) full days of meetings; alternative ideas should be identified and
described in the Proposal. The City will provide a complete list of contact
information for key stakeholders and assist in meeting logistics and notifications.
3. Community Engagement: The Consultant is expected to lead and actively engage the
community throughout the planning process. City staff will assist with logistics and
notifications.
4. City Staff/Project Team Coordination: It is expected that the Consultant will meet
regularly with City staff throughout the planning process to ensure the Project is
progressing in a timely manner, to keep lines of communication open, and to address
issues or opportunities that may arise.
V. Information and Services Provided by City
The information and services provided by the City, listed below, will be provided to the selected
Consultant after the contract is executed.
A. Plans and Data:
The City will provide the Consultant relevant plans, policies, ordinances, and base
geographic and demographic data needed for the Project, including:
1. Community Needs Assessment – the City hired a separate consultant to conduct a
needs assessment survey focused on parks and recreation in Bloomington. This
assessment is anticipated to be completed in August 2019.
2. Demographic Data and Forecasts – the City will provide demographic forecasts (to
2040) and will compile other existing demographic information as needed to support
this project.
3. Park Amenities Inventory – the City recently updated its inventory of amenities in
each park. Inventory information is included in the City’s GIS database and will be
made available to the Consultant.
4. Relevant Plans – City and other plans most relevant to this Project include:
a. Bloomington Comprehensive Plan (2008 and the 2040 update)
b. Bloomington Alternative Transportation Plan (2016)
c. City Council Strategic Priorities (2017-2020)
d. Minnesota Valley Strategic Plan (2016)
e. Hyland-Bush-Anderson Lakes Regional Park Reserve Joint Master Plan
(2010)
f. 2008 Park Master Plan (Electronic but not editable)
g. 2010 Hyland-Bush-Anderson Lakes Park Reserve Master Plan
h. Other relevant plans and studies will be made available as needed.
5. Current land use guide and zoning district maps
6. Existing and forecast (2040) demographics
7. Minnesota Valley Strategic Plan (2016)
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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8. Minnesota Valley Natural and Cultural Resources Plan (2018)
9. Alternative Transportation Plan (updated 2016)
GIS property data
10. Combined Ten-Year Capital Improvement Plan (2019-2028)
11. Future parkland acquisitions list
12. Other available information as needed
B. Technical Assistance and Support:
Staff from the City’s Parks and Recreation Department and Planning Division will provide
primary support to the Consultant. Examples of anticipated support include:
1. Provide technical assistance and information
2. Provide input and review
3. Coordinate meetings with PARC, City Council, stakeholders, and others, including
providing notifications, staff reports, and mailings.
4. Provide internal staff coordination with other Departments and Divisions, including
the Communications Division regarding publication of information via the City’s
various media outlets (e.g., website, Facebook, Twitter, cable TV, and City
newsletter, etc.)
VI. Deliverables
The deliverables shall include:
The Consultant is expected to deliver twenty (20) copies of the initial draft Master Plan,
including the Implementation Plan, to the City for presentation to the PARC and City Council.
The Consultant will then make revisions as directed by PARC and/or City Council and present
the final draft of the Master Plan, including the Implementation Plan, to the City for
presentation to the City Council. City Council approval will serve as the “go-ahead” to
prepare the final Park Master Plan, including the Implementation Plan and Electronic
deliverables. The document will be revised and refined for final submission to the City no
more than six (6) weeks after City Council approval.
A. Meetings:
1. Consultant shall attend and be engaged in the meetings listed in Section IV. Scope of
Work, D. Community Engagement.
2. Consultant shall present the initial draft Park Master Plan to the PARC and City
Council.
3. Consultant shall present the final draft Park Master Plan to the City Council.
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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B. Printed Material
1. Final Park Master Plan: Twenty (20) printed copies, formatted in the following
manner:
a. Spiral-bound book, with individual sections marked by labeled dividers
b. Printing to be double-sided (back to back)
c. 8.5” x 11” paper except for maps, charts or diagrams that may be on folded 11” x
17” paper
d. Color copies of pages including graphics, maps or photographs
C. Electronic Copies
The documents and graphics should be available in a digital format compatible with the
City’s software (e.g.., Adobe Creative Suite package, ESRI GIS products, MS Word). The
final products as well as all presentation materials (i.e. Power Point presentation, maps,
graphics, etc.) used throughout the planning process shall become property of the City of
Bloomington who shall have all-inclusive rights for reproduction and distribution.
1. Two (2) electronic copies of the initial draft Park Master Plan (50% complete)
2. Two (2) electronic copies of the final draft Park Master Plan (90% complete)
3. Two (2) electronic copies of the final Park Master Plan provided on separate USB
Flash Drives;
4. A PDF version of the final Park Master Plan; and
Final products as well as all presentation materials (i.e. Power Point presentation, maps,
graphics, etc.) used throughout the planning process on a USB Flash Drive.
VII. Inquiries
It shall be the responsibility of the Proposer to inquire about any portion of the RFP that is not
fully understood or susceptible to more than one (1) interpretation. Written inquiries are
required. Oral communications will not be accepted, except to confirm delivery of proposal or
written correspondence. All questions concerning the RFP must reference the page number,
section heading, and paragraph. Questions may be submitted via email. Please place “Parks
Master Plan Update Question” in the subject line.
Vendors needing additional submittal, general requirement, or technical information should
contact Heather Forcier Boettcher, City of Bloomington Purchasing Agent via email:
Purchasing@BloomingtonMN.gov.
All inquiries, questions, or clarifications must be submitted not later than July 18, 2019. Those
inquiries, questions, or clarifications submitted after this date will not be answered. All inquiries
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
Page 11
will be responded to within three (3) business days. Inquiries and the City’s response will be
provided to all Contractors who acquired an RFP.
Do not ask other City personnel questions, as information gathered from other sources may not
reflect the City’s position or interest and could result in disqualification.
The City reserves the right to contact Contractors individually for the purpose of clarifying
Proposals.
Any Addenda to this RFP will be issued in writing. No oral statements, explanations, or
commitments shall be provided. Contractors must return Confirmation of Receipt of Addenda
with their proposals noting receipt of any addendums that may be issued.
VIII. Projected Timetable of the Request for Proposal Process
Following is an anticipated general timeline that will be followed regarding Proposal submittal
and Consultant selection. Once a Consultant has been selected, the actual planning process
schedule will be refined.
RFP Event Date
Issue Request for Proposals July 8, 2019
Deadline to Submit Written
Questions
July 1 8, 2019
Latest Addendum Issue Date July 24, 2019
Proposals Due 11:00 AM, July 31, 2019
Evaluation of Proposals August 5-13, 2019
Consultant Interviews August 21-23, 2019
Contract Negotiations August 26-30, 2019
City Council Approval September 9, 2019
Contract Execution Anticipated by September 19, 2019
It is expected that upon Contract execution, the Consultant, will begin work immediately in a
manner consistent with the final work plan developed in cooperation with, and approved by the
City.
IX. Submittal Requirements
All Proposals shall be kept to a maximum of twenty (20) single-sided pages, in eleven (11) point
font size minimum, excluding the cover, title sheets, and dividers if used. Any pre-printed
project sheets, resumes, or other marketing materials may be included as an appendix to each
Proposal. However, material contained in appendices may not be reviewed or considered. The
cover letter, appendices, and pages acknowledging the receipt of addenda and the statement of
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
Page 12
non-collusion do not count towards the twenty (20) page limit. Proposals need not include
elaborate brochures, expensive bindings, etc.; however, legibility, clarity, conciseness, and
completeness are essential.
Each Consultant shall submit eight (8) printed copies each of their Technical Proposal (A-F
below) in a binder (spiral, 3-ring, etc.) with tab separators and of their Cost Proposal (G below);
one (1) electronic copy (flash drive with Microsoft Word or Adobe Acrobat format preferred) of
the Technical Proposal and Cost Proposal.
Technical Proposal must include, at a minimum, and shall be organized according to the
following outline:
A. Cover Letter/Statement of Project Understanding and Approach.
The cover letter should describe the Consultant team’s understanding of the project intent
and proposed approach to update the Bloomington Parks Master Plan, including the
Implementation Plan. Include:
1. A brief description of relevant project experience and skills that demonstrate the
Consultant team’s ability to effectively perform the tasks described in this RFP and
deliver high quality deliverables, in a timely manner and on budget.
2. Business information for contracting purposes, including the business entity which
proposes to contract with the City, its address, and contact person and information for
the Proposal.
B. Consultant/Team Description, Staffing, and Capabilities.
Provide a brief description of the lead firm and any sub-consultants. Provide an organization
chart or similar depicting the staff team assigned to this Project and their primary roles.
Identify the lead contact for this Project and provide related contact information (phone,
email). It is expected that the Project lead and other primary team members will be actively
engaged and accessible throughout the Project. Provide brief descriptions of relevant
experience of project team members, highlighting past experience where team members
(and sub-consultants) worked together. Submit a resume for each project team member that
includes:
1. Name and title
2. Role on the project and description of primary responsibilities
3. Home office location and contact information
4. List of relevant past projects and/or experience
5. Educational background
6. Professional registrations and/or certifications
C. Work Examples and References.
1. Provide at least three (3) but no more than five (5) examples of recent, similar park
master plan projects on which the primary firm has taken the lead and completed.
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a. Include a brief description of the scope, budget, and completion date for each
example project.
b. Also, briefly describe how the example project is similar or relevant to the
Bloomington project.
c. Identify lead staff from the Consultant team who worked on each example
project and their roles.
d. An example project reference should be provided for each project, including:
name, title, email address and phone number and demonstrates your firm’s
ability to produce deliverables that convey information in a clear, concise and
highly graphic manner.
D. Approach to the Scope of Service
Consultant must demonstrate:
1. Experience in preparing park and recreation master plans and implementation plans to
guide decision-making and investments in the City’s park and recreation system.
2. Knowledge of significant trends and challenges affecting the management,
maintenance, and delivery of park and recreation opportunities, programs, and
facilities in a community(s) with characteristics similar to Bloomington, MN.
3. How the Consultant will engage City staff and officials, community members, and
key stakeholders through an engagement process that is inclusive and equitable. This
includes providing clear descriptions of proposed outreach methods and engagement
tools.
4. Innovative and creative approaches to similar projects.
5. Coordination and quality control processes of project products and documentation.
6. Ability to work with the City as a representative without conflict of interest.
7. The Consultant should provide a detailed description of their approach to community
engagement in their Proposal.
8. The Proposal should clearly describe the approach and tools the Consultant intends to
use (e.g., surveys, public forums, workshops, focus groups, etc.).
9. Consultants should provide a detailed work plan and schedule with their Proposal that
identifies all major tasks and schedule milestones to be accomplished throughout the
Park Master Plan Update process.
10. A statement of the general approach to be taken by the Consultant in undertaking this
Project.
11. A statement by the Consultant regarding how a team approach can be developed and
maintained by all parties involved in the Project.
E. Project Timeline.
Provide a Project schedule that describes timelines for each major Project task described in
the Scope of Work. A timeline for community engagement should be integrated into the
project task timeline. Benchmarks should be identified for completion of major Project
tasks and community engagement.
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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The City desires the Project to be completed within 12-18 months. Anticipated Project
completion milestones include:
1. Evaluation of Existing Conditions and Opportunities
2. Development of a Clear Vision
3. Initial draft Master Plan, including the Implementation Plan, at 50% complete for
review by the PARC and City Council.
4. Revised/final draft Master Plan, including the Implementation Plan, at 90% complete
for public presentation and approval by the City Council.
5. Final Master Plan, including the Implementation Plan at 100% complete submitted to
the City within 4-6 weeks of City Council approval of final draft.
F. Approach to Budget:
1. The cost proposal should also describe the Consultant’s approach to budgeting to
avoid cost over-runs and how scope or budget addendums will be addressed.
2. Demonstrate your firm’s successful previous budget performance and experience in
meeting project budgets.
G. Acknowledgement of Receipt of Addenda and Statement of Non-collusion
Include pages regarding the receipt of any addenda and the Statement of Non-collusion. See
Section XVI: and Section XVII below.
H. Cost Proposal.
1. A total, not-to-exceed cost for all services;
2. Hourly rates of key project personnel;
3. Costs for each major project milestone and task listed in the Scope of Services;
4. Anticipated reimbursable expenses, such as additional meetings, document printing,
materials, etc.
Cost Proposal must be in a separate binder from the Technical Proposal and include:
X. Submission of Proposal
Each Consultant shall submit eight (8) printed copies each of their Technical Proposal and of
their Cost Proposal; one (1) electronic copy (flash drive with Microsoft Word or Adobe Acrobat
format preferred) of the Technical Proposal and Cost Proposal not later than 11:00 A.M.,
Wednesday, July 31, 2019. Electronic copy of the Proposal shall be in put together into one (1)
complete document in its entirety. Proposals shall be delivered in a sealed envelope to:
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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Heather Forcier Boettcher, Purchasing Agent
Finance Department
City of Bloomington
1800 West Old Shakopee Road
Bloomington, MN 55431
The outside of the Proposal package should be clearly marked “City of Bloomington, MN,
Proposal for Park Master Plan Update Consulting Services”.
A person who is authorized to legally bind the responding Consultant must sign the Proposal.
The Consultant shall acknowledge that the Proposal complies with any amendments, alterations
or deletions to the RFP.
It will be the sole responsibility of the Consultant to have its Proposal delivered to the City
before the closing deadline. Late Proposals will not be considered and will be returned
unopened to the Vendor.
Proposals must be sealed. No responses will be accepted via facsimile or email.
Any Proposal may be withdrawn or modified prior to the scheduled deadline for submitting
Proposals. After the submittal deadline, Consultants may not modify, withdraw or cancel their
Proposals for a minimum of ninety (90) days following that date
The City reserves the right to reject any or all Proposals or parts of Proposals, to accept part or all of
Proposals on the basis of considerations other than lowest cost, and to create a project of lesser or
greater expense than described in this RFP or the respondent's reply based on the component prices
submitted.
The City reserves the right to waive irregularities in the Proposal content or to request
supplemental information from Proposers.
The City is not responsible for any costs incurred by the responding Vendor in the preparation of the
Proposal or for any other cost to the Vendor associated with responding to the RFP. No
reimbursement will be made by the City for any costs incurred prior to a formal notice to
proceed should an award of contract result from this solicitation. This RFP does not obligate the
City to award a contract or complete any specific Project. The City reserves the right to cancel
this solicitation or to change its scope if it is considered to be in the best interest of the City.
All design drawings, plans, and Proposals submitted in response to the RFP will be retained by
the City and not returned.
Clarifications, Exceptions, and Addenda
The City reserves the right to contact Vendors individually for the purpose of clarifying
Proposals.
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Vendors may find instances where they are unable to provide services that meet all of the
expectations defined in this RFP. In such cases, the Vendor should identify the areas where they
feel the requested service or product is not available, deviates from the specific requests, or is
deemed to be an unwise or unwarranted approach. The Vendor will describe exceptions to the
RFP and identify their impact to the City, including, but not limited to, workarounds, reductions
in performance, capacity, flexibility, accuracy, and ultimately cost and value. The City reserves
the right to disallow exceptions it finds are not in the best interests of the City.
Any and all exceptions to the requirements of this RFP must be identified and fully explained in
the submitted Proposal.
Any addenda to this RFP will be issued in writing; no oral statements, explanations, or
commitments shall be provided. If any addenda are issued, Vendors should return the
Confirmation of Receipt of Addenda with their Proposals.
XI. Proposal Evaluation Criteria
Proposal(s) will be examined to eliminate those that are clearly incomplete and/or non-
responsive to the stated requirements. After the evaluation of experience, project approach, and
cost, a shortlist of Consultants will be created from the top ranked Proposals. Interviews will
only be conducted with the Consultants on the shortlist. Complete Proposals will be evaluated
on the following criteria:
A. Demonstrated Related Firm/Staff Experience (25% of Rating)
1. Successful experience in park master planning projects of a similar type, size and
setting.
2. Demonstrated experience in coordination of project specifics with multiple entities.
3. Demonstrated experience in leading/facilitating public meetings.
4. Demonstrated experience in organizing and leading community engagement events.
5. Timely and cost effective experience in planning document preparation.
6. Successful experience in meeting project timetables.
7. At least one person with the firm shall be a duly registered Professional
Engineer/Architect/Landscape Architect/Planner of the discipline required for the
specific portion of service on the Project, licensed under the laws with the State of
Minnesota as required for each portion of the required work, have a currently valid
Registration / License Number(s), and if needed, be able to sign and seal documents.
B. Proposed Project Understanding and Approach (25% of Rating)
1. Consultant’s understanding the opportunities and desired outcomes in conducting a
park master plan update.
2. Consultant’s understanding the needs of the City, businesses, residents and park users
as it relates to the use of the City’s park system and services.
3. The general approach to be taken by the Consultant in undertaking this Project.
4. The Consultant’s approach to developing a team approach and maintaining it by all
parties involved in the Project.
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C. Consultant’s Approach to Project Budget (20% of Rating)
1. Demonstrated successful previous budget performance and experience in meeting
project budgets.
2. Approach to budgeting to avoid cost over-runs and how Consultant will address any
addendums to scope or budget.
D. Consultant’s Cost (30% of Rating)
1. Presentation of firm’s best offer; firm “not to exceed” figure; hourly rates; and
reimbursable expenses, etc.
Final scoring for these criteria may be adjusted for short-listed Consultants based on the results
of interviews, reference calls, previous project site visits, or supplemental information requests.
The Consultant submitting the selected Proposal will be required to sign an agreement with the
City based on their Proposal using the attached format (See Section XVIII – City Sample
Contract) which is provided for information and advanced coordination. All parties who submit
Proposals will be notified by email of the City’s decision regarding selection. No results for
solicitation will be released until a contract has been executed with awarded vendor.
XII. Contract Award
A. Negotiations and Contract Execution
The City reserves the right to negotiate the final terms and conditions of the contract to be
executed. In the event the City and the Vendor are unable to agree upon all contract
provisions, the City reserves the right to cease negotiations, and to move on to select
another vendor, or to reject all Proposals.
B. Contracting Ethics
1. No elected officials or employees of the City who exercise any responsibility in
the review, approval, or implementation of the Proposal shall participate in any
decision which affects his or her direct or indirect financial interests.
2. It is a breach of ethical standards for any person to offer, give, or agree to give
any City employee or elected officials person, or for any City employee or
Council person to solicit, demand, accept, or agree to accept from another person
or agency, a gratuity or an offer of employment whenever a reasonable prudent
person would conclude that such consideration was motivated by an individual,
group, or corporate desire to obtain special, preferential, or more favorable
treatment than is normally accorded the general public.
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3. The Vendor shall not assign any interest in this contract and shall not transfer any
interest in the same without the prior written consent of the City.
4. The Vendor shall not accept any private client or project that may place it in
ethical conflict during its representation of the City.
XIII. Disposition of Responses
All materials submitted in response to this RFP will become the property of the City and will
become public record after the evaluation process is completed and an award decision made. If
the Vendor submits information in response to this RFP that it believes to be trade secret
materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes
13.37, the Contractor must:
• Clearly mark all trade secret materials in its response at the time the response is
submitted by indicating in writing the specific page number(s) and paragraph(s) classified as
trade secret and therefore nonpublic.
• Include a statement with its response justifying the trade secret designation for each item and
defend any action seeking release of the materials it believes to be trade secret, and
indemnify and hold harmless the City, its agents and employees, from any judgments or
damages awarded against the City in favor of the party requesting the materials, and any and
all costs connected with that defense. This indemnification survives the City’s award of a
contract. In submitting a response to this RFP, the Contractor agrees that this indemnification
survives as long as the trade secret materials are in possession of the City. The City is
required to keep all the basic documents related to its contracts, including responses to the
RFP for a minimum of seven (7) years.
The City will not consider the prices submitted by the Contractor to be proprietary or trade secret
materials.
Responses to this RFP will not be open for public review until the City decides to pursue a
contract and that contract is executed.
XIV. Insurance Requirements
Contractor shall maintain insurance coverage, naming City as additional insured, as described in
Section XVIII. The Contractor shall not commence work until all insurance has been obtained
and copies have been filed and accepted by the City. The Contractor shall be responsible for
maintaining a valid certificate of insurance throughout the term of the Contract, as required in the
sample agreement.
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XV. Contract Terms and Conditions:
A sample of the City’s contract is included in Section XVIII. The clauses included in the sample
contract will be included in the contract between the City and the Contractor that has been
chosen to provide the Services described herein and in the Contractors’ Proposal. Any exceptions
to the contract terms and conditions included in Section XVIII must be identified in the
submitted Proposal.
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XVI. Confirmation of Receipt of Addenda
Addendum # Date
I certify this Proposal complies with the RFP and conditions issued by the City except as clearly
marked in the attached copy.
Date
Name
Authorized Signature
Title
Company Name
Address
City, State
Zip Code
Telephone Number
Fax Number
E-mail
XVII. Statement of Non-Collusion
The following statement shall be made as part of the Contractor’s proposal.
I affirm that I am the Contractor, a partner of the consulting Contractor, or an officer or
employee of the Contractor’s corporation with authority to sign on the Contractor’s behalf.
I also affirm that the attached has been compiled independently and without collusion or
agreement, or understanding with any other vendor designed to limit competition.
I hereby affirm that the contents of this Proposal have not been communicated by the Contractor
or its agent to any person not an employee or agent of the City.
____________________________________________________
Signed
____________________________________________________
Print Name
____________________________________________________
Title
______________________________________________________________
Date
____________________________________________________
Contractor Name
____________________________________________________
Address
____________________________________________________
City / State / Zip Code
____________________________________________________
Telephone and Fax Numbers
____________________________________________________
Email Address
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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XVIII. Sample Contract
PROFESSIONAL SERVICES AGREEMENT
[INSERT FULL NAME OF CONSULTANT]
THIS AGREEMENT is made this ___ day of _______, 2019 (“Effective Date”) by and
between [INSERT FULL NAME - ALL CAPS/BOLD], a [(choose one of the following) a
Minnesota Corporation / a Limited Liability Company / a Partnership] located at [full address of
Consultant] (“Consultant”), and the CITY OF BLOOMINGTON, MINNESOTA, a Minnesota
municipal corporation located at 1800 West Old Shakopee Road Bloomington, Minnesota
55431-3027 (“City”):
RECITALS
A. Consultant is engaged in the business of providing professional consulting services.
B. The City desires to hire a consultant to prepare a comprehensive park system master plan
for the City.
C. Consultant represents that it has the professional expertise and capabilities to provide the
City with the requested professional services.
D. City desires to engage Consultant to provide the services described in this Agreement and
Consultant is willing to provide such services on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City
and Consultant agree as follows:
AGREEMENT
1. Services to be Provided. Consultant agrees to provide City with professional consulting
services as set forth in Consultant’s Scope of Services attached hereto as Exhibit A or any
supplemental letter agreements, or both, entered into between the City and Consultant
(the “Services”). The Services referenced in the attached Exhibit A or any supplemental
letter agreements shall be incorporated into this Agreement by reference. All Services
shall be provided in a manner consistent with the level of care and skill ordinarily
exercised by professionals currently providing similar services.
2. Time for Completion. This Agreement shall remain in force and effect commencing
from Effective Date and continuing until the earlier of [completion date of agreement] or
completion of the project unless terminated by the City or amended pursuant to the
Agreement.
3. Consideration. The consideration, which City shall pay to Consultant and shall not
exceed $[fill in $ amount of payment to Consultant].00, for both the Services performed
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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by Consultant and the expenses incurred by Consultant in performing the Services, shall
be as set forth in Exhibit A and incorporated herein to this Agreement. City shall make
progress payments, based on monthly invoices from Consultant. City’s payment shall be
made within 30 days after Consultant’s statement. Consultant’s statement shall contain a
detailed list of project labor and hours, rates, titles, and amounts undertaken by the
Consultant during that billing period.
4. Expense Reimbursement. The Consultant will not be compensated separately for
necessary incidental expenses. All expenses of the Consultant shall be built into the
Consultant’s fixed compensation rates, unless reimbursement is provided for an expense
that received the prior written approval of the City, which approval may be provided via
electronic mail.
5. Approvals. The Consultant will secure the City’s written approval before making any
expenditures, purchases, or commitments on the City’s behalf beyond those listed in the
Services. The City’s approval may be provided via electronic mail.
6. Termination. Notwithstanding any other provision hereof to the contrary, this
Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any
time;
b. Consultant may terminate this Agreement in the event of a breach of the
Agreement by the City upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or
no reason at all; or
d. City may terminate this Agreement immediately upon Consultant’s failure to have
in force any insurance required by this Agreement.
In the event of a termination, City shall pay Consultant for Services performed to the date
of termination and for all costs or other expenses incurred prior to the date of termination.
7. Amendments. No amendments may be made to this Agreement except in writing signed
by both parties.
8. Remedies. In the event of a termination of this Agreement by City because of a breach
by Consultant, City may complete the Services either by itself or by contract with other
persons or entities, or any combination thereof. The foregoing remedies provided to City
for breach of this Agreement by Consultant shall not be exclusive. City shall be entitled
to exercise any one or more other legal or equitable remedies available because of
Consultant’s breach.
9. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, the Consultant
agrees that the books, records, documents, and accounting procedures and practices of the
Consultant, that are relevant to the contract or transaction, are subject to examination by
the City and the state auditor or legislative auditor for a minimum of six years. The
Consultant shall maintain such records for a minimum of six years after final payment.
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
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The parties agree that this obligation will survive the completion or termination of this
Agreement.
10. Indemnification. To the fullest extent permitted by law, the Consultant, and the
Consultant's successors or assigns, agree to protect, defend, indemnify, save, and hold
harmless the City, its officers, officials, agents, volunteers, and employees from any and
all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses;
or the costs, disbursements, and expenses of defending the same, including but not limited
to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Consultant’s (or its subcontractors, agents,
volunteers, members, invitees, representatives, or employees) performance of the duties
required by or arising from this Agreement, or caused in whole or in part by any negligent
act or omission or willful misconduct, or arising out of the failure to obtain or maintain the
insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver
or limitation of any immunity or limitation on liability to which the City is entitled. The
parties agree that these indemnification obligations will survive the completion or
termination of this Agreement.
Insurance. Consultant shall maintain reasonable insurance coverage throughout this
Agreement. Consultant agrees that before any work related to the approved Project can
be performed, Consultant shall maintain at a minimum: Worker’s Compensation
Insurance as required by Minnesota Statutes, Section 176.181; [Business Auto Liability
in an amount not less than $1,000,000.00 per occurrence;] Professional Liability in an
amount not less than $1,000,000.00 per occurrence; and Commercial General Liability in
an amount of not less than $1,500,000.00 per occurrence for bodily injury or death
arising out of each occurrence, and $1,500,000.00 per occurrence for property damage.
To meet the Commercial General Liability [and Business Auto Liability] requirements,
the Consultant may use a combination of Excess and Umbrella coverage. The Consultant
shall provide the City with a current certificate of insurance including the following
language: “The City of Bloomington is named as an additional insured with respect to
the commercial general liability, [business automobile liability] and umbrella or excess
liability, as required by the contract. The umbrella or excess liability policy follows form
on all underlying coverages.” Such certificate of liability insurance shall list the City as
an additional insured and contain a statement that such policies of insurance shall not be
canceled or amended unless thirty (30) days’ written notice is provided to the City, or ten
(10) days’ written notice in the case of non-payment.
11. Subcontracting. Neither the City nor the Consultant shall assign, sublet, or transfer any
rights under or interest (including, but without limitation, moneys that may become due
or moneys that are due) in the Agreement without the written consent of the other except
to the extent that the effect of this limitation may be restricted by law. Unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under this
Agreement. Nothing contained in this paragraph shall prevent the Consultant from
employing such independent consultants, associates, and subcontractors, as it may deem
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appropriate to assist it in the performance of services hereunder. Any instrument in
violation of this provision is null and void.
12. Assignment. Neither City nor Consultant shall assign this Agreement or any rights under
or interest in this Agreement, in whole or in part, without the other party’s prior written
consent. Any assignment in violation of this provision is null and void.
13. Independent Contractor. Consultant shall be deemed an independent contractor.
Consultant’s duties will be performed with the understanding that Consultant has special
expertise as to the services which Consultant is to perform and is customarily engaged in
the independent performance of the same or similar services for others. All required
equipment and personnel shall be provided or contracted for by Consultant. The manner
in which the services are performed shall be controlled by Consultant; however, the
nature of the services and the results to be achieved shall be specified by City. The
parties agree that this is not a joint venture and the parties are not co-partners. Consultant
is not to be deemed an employee or agent of City and has no authority to make any
binding commitments or obligations on behalf of City except to the extent expressly
provided herein. All services provided by the Consultant pursuant to this Agreement
shall be provided by the Consultant as an independent contractor and not as an employee
of the City for any purpose, including but not limited to: income tax withholding,
workers' compensation, unemployment compensation, FICA taxes, liability for torts and
eligibility for employee benefits.
14. Compliance with Laws. Consultant shall exercise due professional care to comply with
applicable federal, state and local laws, rules, ordinances and regulations in effect as of
the date Consultant agrees to provide the applicable services detailed in Exhibit A or any
supplemental letter agreement. Consultant’s guests, invitees, members, officers, officials,
agents, employees, volunteers, representatives, and subcontractors shall abide by the
City’s policies prohibiting sexual harassment, firearms, and smoking, as well as all other
reasonable work rules, safety rules, or policies regulating the conduct of persons on City
property, at all times while performing duties pursuant to this Agreement. Consultant
agrees and understands that a violation of any of these policies or rules constitutes a
breach of the Agreement and sufficient grounds for immediate termination of the
Agreement by the City.
16. Entire Agreement. This Agreement, any attached exhibits and any addenda or
amendments signed by the parties shall constitute the entire agreement between the City
and the Consultant, and supersedes any other written or oral agreements between the City
and the Consultant. This Agreement can only be modified in writing signed by the City
and the Consultant. If there is any conflict between the terms of this Agreement and
referenced or attached items, the terms of this Agreement shall prevail.
17. Third Party Rights. The parties to this Agreement do not intend to confer on any third
party any rights under this Agreement.
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18. Choice of Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the state of Minnesota. Any disputes, controversies, or
claims arising out of this Agreement shall be heard in the state or federal courts of
Hennepin County, Minnesota, and all parties to this Agreement waive any objection to
the jurisdiction of these courts, whether based on convenience or otherwise.
19. Conflict of Interest. The Consultant shall use reasonable care to avoid conflicts of
interest and appearances of impropriety in representation of the City. In the event of a
conflict of interest, Consultant shall advise the City and either secure a waiver of the
conflict or advise the City that it will be unable to provide the requested services.
20. Work Products and Ownership of Documents. All records, information, materials and
other work products, including, but not limited to the completed reports, drawings, plans,
and specifications prepared and developed in connection with the provision of services
pursuant to this Agreement shall become the property of the City, but reproductions of
such records, information, materials and other work products in whole or in part may be
retained by the Consultant. Regardless of when such information was provided, the
Consultant agrees that it will not disclose for any purpose any information the Consultant
has obtained arising out of or related to this Agreement, except as authorized by the City
or as required by law. These obligations survive the termination of this Agreement.
21. Agreement Not Exclusive. The City retains the right to hire other professional consulting
service providers for other matters, in the City’s sole discretion.
22. Data Practices Act Compliance. Any and all data provided to the Consultant, received
from the Consultant, created, collected, received, stored, used, maintained, or disseminated
by the Consultant pursuant to this Agreement shall be administered in accordance with, and
is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13. Consultant agrees to notify the City within three (3) business days if
it receives a data request from a third party. This paragraph does not create a duty on the
part of the Consultant to provide access to public data to the public if the public data are
available from the City, except as required by the terms of this Agreement. These
obligations survive the termination of this Agreement.
23. No Discrimination. Consultant agrees not to discriminate in providing products and
services under this Agreement on the basis of race, color, sex, creed, national origin,
disability, age, sexual orientation, status with regard to public assistance, or religion.
Violation of any part of this provision may lead to immediate termination of this Agreement.
Consultant agrees to comply with Americans with Disabilities Act as amended, Section
504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota
Statutes, Chapter 363A. Consultant agrees to hold harmless and indemnify the City from
costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of these laws by the Consultant or its guests,
invitees, members, officers, officials, agents, employees, volunteers, representatives and
subcontractors. Upon request, the Consultant shall provide accommodation to allow
individuals with disabilities to participate in all services under this Agreement.
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Consultant agrees to utilize their own text telephone or the Minnesota Relay Service in
order to comply with accessibility requirements.
24. Authorized Agents. The City’s authorized agent for purposes of administration of this
contract is [City's contact for this Agreement] the [Title of City contact] of the City, or
her designee. The Consultant’s authorized agent for purposes of administration of this
contract is [Consultant's contact name], and all Services shall be performed by or under
his supervision.
25. Notices. Any notices permitted or required by this Agreement shall be deemed given
when personally delivered or upon deposit in the United States mail, postage fully
prepaid, certified, and return receipt requested, addressed to:
Consultant: [Consultant's address, contact person information];
City: City of Bloomington, 1800 West Old Shakopee Road, Bloomington, MN 55431,
Attn: [City's contact person]; _____________@bloomingtonmn.gov; 952-563-______;
or such other contact information as either party may provide to the other by notice given
in accordance with this provision.
26. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute
a waiver of any other provisions or any other or further breach, and no such waiver shall
be effective unless made in writing and signed by an authorized representative of the
party to be charged with such a waiver.
27. Headings. The headings contained in this Agreement have been inserted for
convenience of reference only and shall in no way define, limit or affect the scope and
intent of this Agreement.
28. Mediation. Both parties agree to submit all claims, disputes and other matters in
question between the parties arising out of or relating to this Agreement to mediation at
the Conflict Resolution Center, 2101 Hennepin Avenue, Suite 100, Minneapolis,
Minnesota 55405. In the event mediation is unsuccessful, either party may exercise its
legal or equitable rights.
29. Payment of Subcontractors. Consultant agrees that it must pay any subcontractor within
ten (10) days of the prime contractor’s receipt of payment from the municipality for
undisputed services provided by the subcontractor. Consultant agrees that it must pay
interest of 1-1/2 percent per month or any part of a month to the subcontractor on any
undisputed amount not paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of
less than $100, the prime contractor shall pay the actual penalty due to the subcontractor.
A subcontractor who prevails in a civil action to collect interest penalties from a prime
contractor must be awarded its costs and disbursements, including attorney’s fees,
incurred in bringing the action.
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30. Publicity. City and Consultant shall develop language to use when discussing the
Services. Consultant agrees that any publicity regarding the Services or the subject matter
of this Agreement must not be released unless it complies with the approved language.
Consultant must not use the City’s logo or state that the City endorses its services without
the City’s advanced written approval.
31. Severability. In the event that any provision of this Agreement shall be illegal or
otherwise unenforceable, such provision shall be severed, and the balance of the
Agreement shall continue in full force and effect.
32. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants
that he or she is duly authorized. In the event the Consultant did not authorize the
Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the
duties and liability of the Consultant, as set forth herein, personally. This Agreement
may be executed in counterparts, each of which shall be deemed an original, but all of
which taken together shall constitute but one and the same instrument.
33. Recitals. City and the Consultant agree that the foregoing Recitals are true and correct
and are fully incorporated into this Agreement.
[The balance of this page left blank intentionally.]
City of Bloomington RFP for “Park Master Plan Update Consulting Services”
Page 29
IN WITNESS WHEREOF, the City and the Consultant have caused this Professional
Services Agreement to be executed by their duly authorized representatives in duplicate on the
respective dates indicated below.
CITY OF BLOOMINGTON,
MINNESOTA
DATED:___________________________ BY:________________________________
Gene Winstead
Its: Mayor
DATED:___________________________ BY:________________________________
James D. Verbrugge
Its: City Manager
Reviewed and approved by the City Attorney.
__________________________________
Melissa J. Manderschied
CONSULTANT
[INSERT CONSULTANT'S FULL
NAME - ALL CAPS/BOLD]
DATED:___________________________ BY:________________________________
Its:_________________________
1
CITY OF DULUTH
REQUEST FOR PROPOSALS FOR
PARKS AND RECREATION MASTER PLAN
RFP NUMBER 21-AA18
ISSUED APRIL 7, 2021
PROPOSALS DUE APRIL 28, 2021
SUBMIT TO
CITY OF DULUTH
ATTN: PURCHASING DIVISION
CITY HALL, ROOM 100
411 WEST 1ST STREET
DULUTH, MN 55802
2
PART I - GENERAL INFORMATION
I-1. Project Overview
The City of Duluth Parks & Recreation Division is soliciting qualified professional
consulting services in Park and Recreation Master Planning and community
engagement. The Master Plan will serve as a guiding document for park system
infrastructure and programming for the next decade.
Duluth, a four-season city with 11,000+ acres of green space alongside the great Lake
Superior, provides a suitable back drop for a multitude of recreation ac tivities.
Current Mission Statement:
To promote the health and well-being of our community, environment and
economy by facilitating recreational opportunities and coordinating the
enhancement of our parks, facilities and natural resources now and into the
future.
Current Vision Statement:
To be the central driving force in strengthening the heritage of a healthy, active
community for future generations by continuing on the path of improving and
enhancing our parks and facilities; protecting our natural resources; and
developing partnerships to deliver recreation programs and services.
Duluth residents and visitors alike value the importance of parks and recreational
opportunities as an essential public service. Duluth’s Parks and Recreation system
currently consists of:
• 129 Parks
• 11,000+ acres of public open space
• 6,834 acres of City parkland
• 10 miles of horseback trail
• 30 miles paved, and 16 miles gravel accessible trail
• 38 miles (61k) of cross -country ski trail
• 95 miles of multi-use mountain bike trail
• 150+ miles of natural surface hiking trail
• 8 outdoor skating rinks
The 2010 Master Plan https://duluthmn.gov/parks/parks -planning/parks -planning-library/
has guided the planning, investment and development of many projects over the last 11
years. A major focus during this time period has been the implementation of park and
trail improvements in association with the St. Louis River Corridor Initiative.
The City is now embarking on a new Parks and Recreation Master Planning process to
guide decision making and investment for the next decade.
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Additional detail is provided in Part IV of this RFP.
I-2. Calendar of Events. The City will make every effort to adhere to the following
schedule:
Activity Date
Deadline to submit Questions via email to
purchasing@duluthmn.gov AP RIL 16, 2021
Answers to questions will be posted to the City website no later
than this date. APRIL 21, 2021
Proposals must be received in the Purchasing Office by 2:0 0 PM
on this date. APRIL 2 8, 2021
I-3. Rejection of Proposals. The City reserves the right, in its sole and complete
discretion, to reject any and all proposals or cancel the request for proposals, at any
time prior to the time a contract is fully executed, when it is in its best interests. The City
is not liable for any costs the Proposer incurs in preparation and submission of its
proposal, in participating in the RFP process or in anticipation of award of the contract.
I-4. Questions & Answers. Any questions regarding this RFP must be submitted
by e-mail to the Purchasing Office at purchasing@duluthmn.gov no later than the date
indicated on the Calendar of Events. Answers to the questions will be posted as an
Addendum to the RFP.
I-5. Addenda to the RFP. If the City deems it necessary to revise any part of this
RFP before the proposal response date, the City will post an addendum to its website
https://www.duluthmn.gov/purchasing/bids -request-for -proposals/. Although an e-m ail
notification will be sent, it is the Proposer’s responsibility to periodically check the
website for any new information
I-6. Proposals. To be considered, hard copies of proposals must arrive at the City
on or before the time and date specified in the RFP Calendar of Events. The City will not accept proposals via email or facsimile transmission. Due to the closure of City
Hall as a result of the pandemic, proposals cannot be dropped off in the
Purchasing office. There is a black drop box on the 2nd Street side of City Hall
near the parking spaces with an opening that is 11in x 3in. If your proposal is
larger than the opening, you must submit it via a delivery or carrier service such
as USPS, FedEx or UPS. It is recommended that you have proposals delivered
the day before the deadline to ensure they are delivered on time. The City
reserves the right to reject or to deduct evaluation points for late proposals.
Proposals must be signed by an official authorized to bind the Proposer to its
provisions. If the official signs the Proposal Cover Sheet attached as Appendix B, this
requirement will be met. Proposals must remain valid for 60 days or until a contract is
fully executed.
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Please submit one (1) paper copy of the Technical Submittal and one (1) paper copy of
the Cost Submittal. In addition, Proposers shall submit one copy of the entire proposal
(Technical and Cost submittals, along with all requested documents) on CD -ROM or
Flash drive in Microsoft Office-compatible or pdf format.
All materials subm itted in response to this RFP will become property of the City and will
become public record after the evaluation process is completed and an award decision
made.
I-7. Small Diverse Business Information. The City encourages participation by
minority, women, and veteran-owned businesses as prime contractors, and encourages
all prime contractors to make a significant commitment to use minority, women, veteran-
owned and other disadvantaged business entities as subcontractors and suppliers . A
list of certified Disadvantaged Business Enterprises is maintained by the Minnesota
Unified Certification Program at http://mnucp.metc.state.mn.us/ .
I-8. Term of Contract. The term of the contract will begin once the contract is fully
executed and is anticipated to end by June 30, 2022. The selected Proposer shall not
start the performance of any work nor shall the City be liable to pay the selected
Proposer for any service or work performed or expenses incurred before the contract is
executed.
I-9. Mandatory Disclosures. By submitting a proposal, each Proposer understands,
represents, and acknowledges that:
A. Their proposal has been developed by the Proposer independently and
has been submitted without collusion with and without agreement,
understanding, or planned common course of action with any other vendor
or suppliers of materials, supplies, equipment, or services described in the
Request for Proposals, designed to limit independent bidding or
competition, and that the contents of the proposal have not been
communicated by the Proposer or its employees or agents to any person
not an employee or agent of the Proposer.
B. There is no conflict of interest. A conflict of interest exists if a Proposer
has any interest that would actually c onflict, or has the appearance of
conflicting, in any manner or degree with the performance of work on the
project. If there are potential conflicts, identify the municipalities,
developers, and other public or private entities with whom your company
is c urrently, or have been, employed and which may be affected.
C. It is not currently under suspension or debarment by the State of
Minnesota, any other state or the federal government.
I-10. Notification of Selection. The City reserves the right to interview the top
scoring firms in-person or via WebEx between May 4-8. Proposers whose proposals are
5
not selected will be notified in writing when contract negotiations have been successfully
completed and the City has received the final negotiated contract signed by the selected
Proposer.
PART II - PROPOSAL REQUIREMENTS
Submittal of the Request for Proposals should include the following criteria and be
structured accordingly:
1. Cover Letter
2. Firm Information
A. Name of Firm/Discipline
B. Contact Information
C. Staff Size
3. A description of your firm's experience in completing work of this type including three
(3) specific examples and project references (include reference name, phone number
and email).
4. Provide an overview and description of the firm's total qualifications including any
special or unique services it may provide.
5. Specific name and qualifications of the lead member of the project team who will be
the primary contact and have full responsibility for the project. Also, complete
qualifications must be submitted for other members of the project team.
6. List whether or not your agency is the sole consultant for the entire project. Include
any sub-contractors who will be working with your firm on this project, what their
responsibilities will be, and a summary of applicable experience and qualifications.
7. A summary of your firm's understanding of the project including your firm's scope of
services necessary to perform and fulfill the objectives and methods of how your firm
plans to fulfill those objectives.
8. Cost of your services, in detail, including hours dedicated to each area defined within
the scope of services. Technical proposals will be evaluated first. Cost will be a factor
after the technical evaluation process is completed.
9. Detail meetings and community outreach with Parks and Recreation staff, Parks and
Recreation Commission, City officials, stakeholder interviews and public forums.
10. Proposed schedule for the project.
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11. Please indicate if your company has a Diversity and Inclusion policy or program. If
so, briefly describe the policy or program and how your company directly integrates this
into your services .
12. Please answer the following questions in a narrative format:
A. How will you design and implement an “equity-driven” planning process to
ensure a dissemination and gathering of information from a broad community
spectrum, and how will you develop an equity-driven Master Plan and plan
recommendations (programs, services, facilities, amenities, partnerships)?
B. Protection from climate change and resiliency are a priority of the City. How
will that priority be identified throughout the planning process and be
incorporated into the plan and recommendations?
C. The City of Duluth has a significant amount of Park and Recreation related
assets, and we operate our premier parks system with limited staffing and
financial capacity. How will you incorporate those factors into the planning
process and recommendations while still striving for the highest quality parks
system and programming possible?
D. When looking at the varied condition of our park and trail facilities how will
you develop a sustainable model for the ongoing maintenance and renewal of
our built assets?
PART III - CRITERIA FOR SELECTION
The proposals will be reviewed by City Staff. The intent of the selection process is to
review proposals submitted by at least three qualified consultants and make an award
based upon qualifications as described therein. A 100-point scale will be used to create
the final evaluation recom mendations. The factors and weighting on which proposals
will be judged are:
1. Qualifications and Similar Project Experience, Including References (20%)
2. Effectiveness of Proposed Work Plan and Project Understanding (20%)
3. Innovative Engagement Strategy (20%)
4. Strength of Consultant's Team (20%)
5. Timeline and previous demonstrated ability to stay on schedule (5%)
6. Cost to complete the project (15%)
The consultant team should have expertise in comprehensive long-range park system
planning of communities of similar size and scope. Each proposal will be evaluated
based on qualifications. The City has the right to refuse any and all RFP’s in whole or in
part and select the proposal deemed by the governing body to be in the best interest of
the City. Firms that are not selected will be notified in writing.
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PART IV – PROJECT DETAIL
IV-1 Guiding Principles.
The Parks and Recreation Master Plan and Planning process will be guided by a set of
Guiding Principles that set the stage for planning process design, citiz en engagement,
prioritization of plan elements/programming and implementation/decision making. The
following Guiding Principles will help guide the Mission and Vision of Duluth Parks and
Recreation:
1. Indigenous Acknowledgement: Anishinaabe and other Tribal Nations first settled
here, including the Fond du Lac Band of Lake Superior Chippewa, and maintained
a balanced relationship with the land and the lake for over 10,000 years.
2. Inclusion and Equity :
A. Provide multi-generational opportunities
B. Implement community outreach and participation to ensure multi-cultural
opportunities
C. Ensure equitable access to park facilities, programs, and events
D. Design and implement park projects and programming to include access
by people with disabilities.
E. Geographic diversity of projects and programs
F. Respond to changing recreational needs and priorities
3. Quality over Quantity : A necessary balance between the quality of parks and
community recreation facilities with the overall quantity of facilities.
4. Resiliency and Sustainability: Adhere to c limate change adaptation strategies and
approaches for recreation. Ensure long-term adaptability and provide recreational
opportunities that will not compromise environmental quality over time. Other
considerations include:
A. Cost reasonableness
B. Operational and maintenance costs, including energy efficiency and
energy reduction strategies
C. Use durable, low -maintenance, and natural/native materials
D. Balance of naturalized and maintained landscapes from a user,
ecological, and maintenance perspective
E. Place-appropriate use of the land
F. Create high quality, timeless design
G. Follow best practices in the management and maintenance of our built
assets
5. Natural Resource Management: Protect, restore and preserve natural resources
and ecological sys tems.
A. Native and Invasive Species – promote the removal of invasive species
and incorporate the use of native plantings.
a. Phase out the use of non-native nursery species that are not
appropriate for our region.
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B. Follow Bee-Safe policies and procedures previously adopted by the City.
6. Community Partnerships : Cultivate strategic use of volunteers and community
groups to perform mission critical work that would otherwise go undone due to
staffing and funding limitations.
7. Healthy Community: Supporting health and well-being is a priority. The City will
actively promote access for all to recreation in a clean, safe environment.
Investments and polices will advance and maximize health and healthy equity.
8. Safety: Provide a safe, secure and welcoming park and recreational experience.
A. Ensure adequate and appropriate lighting when applicable
B. Provide trail wayfinding and trail length and character information,
through on-site signage, online platforms, or other means
C. Signage and wayfinding placement is done in collaboration with
emergency response teams
D. Apply crime prevention principles in planning and design of individual
parks, trails and facilities
9. Cost Recovery : Apply a cost recovery and financial performance model to sustain
programs, built assets/facilities and lands over a 10 year period.
10. Land Management: Designate land that requires protection as open space,
including ecologically valuable areas or natural areas.
IV-2 GENERAL PROJECT SCOPE
Deliverables
The City of Duluth Parks & Recreation Division is soliciting qualified professional
consulting services in Park and Recreation Master Planning and community
engagement. The Master Plan will serve as a guiding document for park system
infrastructure and programming for the next decade. Deliverables of the Mast er
Planning process must include:
1. A professional team of staff that adheres to the guiding principles in the previous
section.
2. Community and stakeholder engagement plan. Develop and conduct a public
engagement strategy to gather public opinion regarding the adequacy of existing
parks , recreation, and facilities and future/proposed investments. To include in-
person and virtual meetings, surveys, and open houses. Strategy should address
disparities and engage a diversity of people including (but not limited to) geographic,
generational, racial, socio-economic and accessibility. 3. Regular communication with Parks and Recreation leadership team and internal
staff steering committee. Provide presentations to policy makers, including: Parks
and Recreation Commiss ion, Natural Resource Commission, City Council, and other
commissions or stakeholder groups as needed. 4. Internal steering committee meetings: develop agendas, materials, and lead or
assist with meeting facilitation.
5. Maintain documentation from all meetings , correspondences, site visits and
workshops .
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6. Conduct research pertaining to plan components listed in section IV-3.
7. Submit Draft Plan for Parks and Recreation Commission review
8. Develop, propose, and present plan amendments to achieve project purpose.
Use illustrations and figures to convey design concepts for final product and required
presentations. 9. Submit Final Plan to include executive summary, introduction, planning process,
appendices, recommendations, implementation plan, probable cost estimate,
funding source recommendations .
A. All parent files of graphics, tables, maps and illustrations shall be provided
to the City in digital format for future use.
B. Final Plan in PDF and editable formats.
C. All workshop related exhibits and documents compiled and delivered in
editable format, to include format(s) that are sharable to the public and
web-friendly. 10. Implementation tools and schedules.
IV-3 ANTICIPATED PLAN COMPONENTS
The 2022 Parks and Recreation Master Plan should incorporate/highlight the Imagine
Duluth 2035 Plan. https://imagineduluth.com/
Components of the 2022 Parks and Recreation Master Plan may include, but are not
limited to:
1. Background Information Collection
A. Review and affirm or revise mission and vision statements
a. Include Indigenous Relationship Acknowledgement
B. Review demographic information and projected community needs
2. Asset Quality and Management
A. Inventory and analysis of existing facilities, parks, trails, open space.
The City has an asset management system that has detailed facility,
system and condition data. City will provide detailed condition
assessments of individual assets.
Consultant will:
a. Assess the quality and significance of assets , regardless of current
condition
b. Assess the functionality of assets compared to community needs
and the Parks and Recreation Mission and Vision
c. Prioritize future investment based on qualitative assessment and
City-provided conditions of park assets , including:
i. Park-specific buildings and community centers
ii. Dog parks
iii. Trail heads – usage, maintenance, gaps/placement
iv. Trail s ystem – review 2011 Trail and Bikeway Plan
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v. Boat launches and water access
vi. Park/Trail/Natural Area/Open Space categories and priority
levels
vii. Considerations for future use of Lester Park golf c ourse
viii. Designated camping facilities
ix. Athletic facilities – Indoors and Outdoors
x. Natural Areas and m anagement
A concurrent Natural Resources Management Program Plan
is in progress, estimated to be completed in 2022.
d. Review existing built infras tructure and make recommend for improved
accessibility and universal access measured against national park and
trail standards.
e. Review our maintenance standards and schedule of identified and
unidentified deferred infrastructure maintenance and provide
rec ommendations on what to prioritize.
3. Governance and Funding Systems
A. Review current and recommend future funding strategies related to the
staffing, operations, programming, enhancement, and maintenance of the
parks and recreation system :
a. Levies
b. General fund
c. Grant funding
d. Fees (permits , reservations, commercial users, program fees, etc.)
B. Benchmark Duluth’s Parks and Recreation finances against other
comparable park agencies
C. What strategic actions must Duluth take in order to meet the financial
needs of the Parks and Recreation system in the future as defined in this
new Master Plan?
4. Administrative and Operations Systems
A. How are major priorities set and performance and progress toward goals
tracked?
B. Review and analyze current and historic staffing models
a. Benchmark against comparable park agencies
b. Review and analyze volunteer initiatives and partnerships with user
groups for strategic programming, facilities management,
operations, and maintenance opportunities.
Because of historically limited staffing levels and financial capacity,
Duluth Parks and Recreation has relied on user and community
groups to assist in operating and maintaining built assets, and
delivering programs and services.
C. Evaluate current marketing and public information efforts .
D. Review and analyze effectiveness of applicable parks -related ordinances,
rules, and policies
a. Evaluate effectiveness of enforcement
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b. Recommend best practices from peer communities and
organizations
c. Propose policies for resource-conscious foraging and gathering on
public lands
5. Parks Programming and Operations Review and Analysis
A. Review of Parks and Recreation-delivered programming
B. Identify strategic opportunities to leverage community and non-profit
organizations to deliver operational and programming services
Reference final page of Duluth Parks and Recreation Annual Report for
listing of community partners
C. Evaluate potential for a Parks and Recreation Equipment Rental Service
D. Propose cost-effective, meaningful options for Memorial program
elements
E. Review of Parks and Recreation Permitting
a. Types: Commercial uses of parks, trails, facilities
b. Process and Policies
c. Locations
d. Benchmark against similar park agencies
6. Prioritization of Park Development and Capital Investment
A. Prioritize existing parks , trails , facilities , and natural areas for improvement
by neighborhood, region, natural area, etc.
B. Prioritize of new or expanded parks , trails , facilities , and natural areas for
development by neighborhood, region, natural area, etc.
a. Fill in neighborhood or geographical gaps
7. Goals, Objectives, and Evaluation
A. Establish goals and objectives of the Master Plan based upon the Guiding
Principles included in this RFP
B. Develop and propose a strategic financial plan to achieve the
recommendations for system improvements
C. Develop an implementation plan and evaluation mechanism to monitor
plan progress
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Reference Materials:
Imagine Duluth 2035 Comprehensive Plan: https://imagineduluth.com/
Duluth Parks and Recreation Master P lan 2010:
https://duluthmn.gov/parks/parks -planning/parks -planning-library/
Duluth Trail and Bikeway Plan. Existing 2011 plan found here:
https://duluthmn.gov/media/6774/duluth_bike_report_edited_october_2011.pdf
Duluth Online Parks and Trails Map :
https://duluthmn.maps.arcgis.com/apps/View/index.html?appid=858a94c6007f4b
afbe45afa08e47e054
Duluth Cross -Country Ski Trail Master Plan (2015):
https://duluthmn.gov/media/6781/final-report-15-06-09.pdf
Duluth Natural Areas Program Plans: https://duluthmn.gov/parks/parks -
planning/parks -planning-library/
Past and present mini-master plans for specific parks and trails:
Completed: https://duluthmn.gov/parks/parks -planning/parks -planning-library/
In Progress: https://duluthmn.gov/parks/parks -planning/progress -in-the-park/
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APPENDIX A - PROPOSAL COVER SHEET
CITY OF DULUTH
RFP# 21-AA18
Parks and Recreation Master Plan
Proposer Information:
Proposer Name
Mail ing Address
Website
Contact Person
Contact Person’s Phone
Number
Contact Person’s Facsimile
Number
Contact Person’s E-Mail
Address
Federal ID Number
Submittals Enclosed
Technical Submittal
Cost Submittal sealed separately
Digital Copy of both Technical and Cost Submittals
Signature
Signature of an official
authorized to bind the
Proposer to the provisions
contained in the
proposal:
Printed Name
Title
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RFP Parks, Trails and Recreation Master Plan
City of Shakopee, Minnesota
Request for Proposals
City of Shakopee, Minnesota
Parks, Trails and Recreation Master Plan
Proposals Due: Monday, April 30, 2018 by 4 p.m. CST
2
RFP Parks, Trails and Recreation Master Plan
City of Shakopee, Minnesota
I. PROJECT OVERVIEW
The City of Shakopee, Minnesota is seeking qualified consultants to complete a Master Plan for the city’s
parks, trails and recreation system. The plan will provide short- and long-term planning and
implementation guidance for the city’s capital improvements, acquisitions and development to create a
parks and recreation system that meets the needs of Shakopee’s residents and businesses.
The Master Plan should:
• Guide critical decisions about parks, trails and recreation facilities, infrastructure, programs, and
services
• Identify capital improvement goals needed to assess funding needs
• Engage stakeholders and community members in a consensus-focused plan which clarifies the
city’s future plans for the park system
• Identify opportunities to reduce maintenance and operation costs while preserving a high-
quality park system
• Seek balance in the park system to meet the needs of all Shakopee residents, businesses and
stakeholders, considering usability, access and differences in physical ability, age, income,
language and culture
• Consider the interrelation of the parks and recreation system to transportation, housing, land
use, economic development, utilities and infrastructure, natural resources and public safety
• Develop specific recommendations and an implementation strategy
In addition to providing a design blueprint for parks and facilities, the master plan will be used as a
promotional document to foster support and community involvement. A successful master planning
process will transform a community’s vision into tangible plans to create outstanding recreation
opportunities, well-maintained facilities and a customer-focused and responsive park system.
The city intends this process to be an inclusive, customer-oriented plan organized around a community-
driven set of values and outcomes.
The city intends to incorporate and coordinate the Master Plan with the 2040 Comprehensive Plan. The
city’s 2040 plan, Envision Shakopee, is currently being prepared, with a draft to be released in mid-June.
Envision Shakopee provides a future framework for the parks and recreation system and identifies a
number of community-driven concerns, strategies and opportunities. The Master Plan will build off that
framework, presenting specific and concrete analysis, recommendations and guidance. A list of
strategies identified in the 2040 Comprehensive Plan is listed later in this RFP. The city estimates the
Master Plan process should be completed in six months. This allows time to coordinate Envision
Shakopee and the Master Plan where necessary. It is anticipated that the Master Plan will be adopted as
an appendix to the Comprehensive Plan.
II. COMMUNITY BACKGROUND
Named after Chief Shakpay of the local Dakota tribe, the City of Shakopee is rich in history and culture.
Located in the lower Minnesota River Valley, Shakopee has been home to Native Americans for
thousands of years. Today the Shakopee Mdewakanton Sioux Community (SMSC) is a federally
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RFP Parks, Trails and Recreation Master Plan
City of Shakopee, Minnesota
recognized sovereign nation with trust land located adjacent to and within the city’s borders. The SMSC
is an important stakeholder in the area and a critical coordination partner in the area’s park system.
From a Dakota settlement, to a trading post founded by
white settlers, and then a small river town, the city is now a
growing suburb to the Twin Cities metropolitan area. The
city’s population has seen tremendous growth, nearly
doubling since the year 2000 to 39,981, with growing
populations of seniors, youth and communities of color.
Continued growth is expected for decades to come. As the
city looks to accommodate future growth, it is in the
process of exploring annexation of portions of nearby
Jackson Township. The city has signed an Orderly
Annexation Agreement with the Township and most of the
growth for the 2040 Comp Plan is projected in this area, with the city’s population expected to reach
60,000 by 2040.
The city currently has more than 900-acres of parks and facilities. This includes more than 34 parks and
more than 80 miles of trails. Shakopee is also a bike-friendly community and many residents and visitors
use the trail system for recreation and transportation. The park system includes significant facilities
including the recently renovated and expanded Community Center that includes an aquatic center, gym,
fitness center, senior and teen facilities. The city also has a shared facility agreement with the Shakopee
Public School District that allows the district and the city to share facilities including the two sheets of
ice at the community center and a number of recreational fields.
The city is in the process of completing its 2040 comprehensive plan, known as Envision Shakopee. The
planning process has included extensive community engagement which has revealed shifting attitudes
and perspectives on the existing park system and the desired park system of the future. The community
has expressed a desire for a balanced park system that provides active and passive recreation
opportunities. This includes trail connections, wayfinding signage, natural settings, gathering spaces,
connections to the river and bluffs, community events and facilities for new games and sports. The
vision being set forth in the comprehensive plan and its related community engagement should be the
basis for the proposed park system plan.
III. PLAN DESIGN & PLANNING PROCESS
A. Goals of the Plan
1. Be consistent with and/or advance the goals of community
2. Be responsive to the interests of citizens and diverse groups of stakeholders
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RFP Parks, Trails and Recreation Master Plan
City of Shakopee, Minnesota
3. Implementable, lead to a shared vision for community livability, and provide
recommendations for land-use policy, parks development and rehabilitation, and natural
resource conservation
4. Be extremely conscious of initial and on-going expenses with the intent of lowering the
overall proportion of the city’s budget spent on the park system
5. Be adaptable to future changes in conditions
6. Lead to a shared vision for recreation and conservation among all stakeholders and guide
future implementation
7. Address needs based upon the demographics of the community/region, including low-
income, minority, and special-needs populations
8. Address the need for ADA accessibility (e.g., facilities, sites, and programs)
9. Create opportunities for citizens to connect to open space, greenways, trails, parks and
conservation areas
10. Strengthen connections between recreation, healthy lifestyles and economic benefits in the
community
11. Reconnect people to the outdoors and foster environmental stewardship
12. Leverage investment of resources, partnerships and funding
13. Support environmental sustainability, conservation and green practices
B. Plan Design Principles
The Envision Shakopee process has been guided by the following 11 principles. We encourage applicants
to consider how the same principles could be incorporated into the park master plan process.
1. Visionary: a plan that reflects our shared concerns and aspirations, guides decision making
and anticipates future growth and redevelopment needs;
2. Community-oriented: a plan centered on the people that live, work, play and learn in
Shakopee. A plan that addresses our responsibility to future generations—focused on a
Shakopee that is healthy, safe, livable, prosperous and sustainable for all.;
3. Consensus-focused: a plan organized around a vision that originated from—and is embraced
by—the community. A plan driven by a set of community values/guiding principles;
4. Inclusive: the plan will incorporate disparate viewpoints, specific needs, and opinions of
segments of the population with the intent of hearing and acknowledging all voices,
especially those that typically may be underrepresented in the planning process;
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5. Accessible: plan should be consistent in tone, easy-to-read, easy-to-use, customer service-
oriented, one that avoids technical terms when possible, and a strong emphasis on visual
interest and the use of photographs, charts, tables and infographs;
6. Action-oriented: the plan will be focused on implementation with specific, measurable
outcomes. It will be proactive and visionary plan.;
7. Strategic: the plan will be thoughtful and pragmatic and yet challenge conventional wisdom
when needed to achieve an outcome.;
8. Systems-based: The plan will acknowledge and address the interconnectedness of planning
elements, the complexities of modern society and the need to address issues in an
integrated and cohesive manner.
9. Data-driven: the plan should be an evidence-based strategic framework by which to
systematically achieve long-range planning goals and to do so efficiently and effectively;
10. Transparent: the planning process and its related impacts will be consistently
communicated, ensuring all stakeholders have clear, accessible information that continues
through plan adoption and beyond.; and
11. Accountable: The plan will be viewed as an agreement between the city, stakeholders and
the larger community, in which the city will do its best to achieve the vision laid out in the
plan.
C. Community Engagement
The 2040 comprehensive planning process has been inclusive and has made many efforts to engage the
resident through community workshops, at public events and gatherings, online surveys and discussion
forums. Community engagement will be critical to this plan and should complement and build off the
engagement work done thus far for Envision Shakopee.
A community survey revealed that less than 20 percent of residents engaged with elected officials or
attended a public meeting. This indicates that a one-size-fits-all approach to engagement does not reach
the vast majority of residents, heralding the need for a new set of tools. To create a plan that includes
the above-mentioned design principles, an authentic community engagement process will be necessary.
The city expects proposals to include plans for multiple forms of community engagement including but
not limited to:
• Focus groups
• Website
• Community polling
• Social media
• One-on-one discussions
• Public comment tracking tool
• City-sponsored event and meetings (i.e. open house, City Council, Parks and Recreation Advisory
Board and Planning Commission meetings etc.)
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To be an inclusive process and plan, engagement activities will need to be tailored and adjusted based
on the specific needs, history, culture and language of the community or population being engaged. An
engagement process designed to meet the needs of those most likely to not engage – high priority
populations - is likely to result in a process in which more people of all backgrounds are engaged. Be
sure to include you firm’s experience working with diverse populations, including successes and lessons
learned.
For purposes of this plan, the city’s high priority populations include:
• The approximately 80 percent of people who do not regularly engage
• Individuals that do not participate in group or team sports
• Low-income
• Youth
• People of color
• Immigrants
D. Trends and Issues
The parks, trails and recreation plan should address the following trends and issues:
• Changing demographics
• Regional and national trends in recreation
• Placemaking
• Community branding for parks, trails, recreation and open space
• Connections to the Minnesota River
• Inclusive public engagement
• Long-term infrastructure maintenance and replacement
• Building community pride
• Celebrating the city’s unique history and culture
IV. SCOPE OF SERVICES
The following is a general description of the tasks to be required of the consultant. A final scope of
services will be negotiated and finalized once a consultant is selected. In preparing a proposal, the
consultant is free to modify, revise or otherwise amend the list of tasks to best satisfy the requirements
of the plan.
1. Initial meeting with city staff to meet project team; review the project scope, schedule, and
deliverables; map out timeline and community engagement plan; begin the process of data
collection and issues analysis; and clarify any outstanding questions or concerns.
2. Tour park and recreation assets
3. Demographic trends – review information from the 2040 Comp Plan
4. Meet with various stakeholder groups including sports associations, convention and visitor’s
bureau, business leaders, community leaders, city staff, school district staff
5. Execute community engagement strategy
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6. Facilitate monthly advisory committee meetings. The advisory committee will oversee the
planning process and shall include:
a. Two City Council members
b. Two members from the Parks and Recreation Advisory Board (PRAB)
c. Two members from the Planning Commission
d. One member from the Bike Advisory Committee
e. Convention & Visitors Bureau Director
f. Public Works Director or assignee
g. Recreation Supervisor (representing various athletic associations and programming)
h. Two members from large employers
i. One member from small business
j. Four residents from various parts of the community
7. Draft plan, completed via iterative process with staff and advisory committee
8. Present draft plan to Parks and Recreation Advisory Committee, Planning Commission and City
Council.
V. PROJECT DETAILS
A. Outline of Project Deliverables
It is recommended you consider the following list of project deliverables. This list should be used as a
recommendation and guidance, not a list of requirements. The city welcomes additional ideas, revisions
or deletions per your firms experience with master plans.
1. Listening and Visioning
a. Process and strategies to engage the community in park system master plan and future
planning endeavors
2. Community Assessment
a. Existing and future demographic analysis
a. Park and facilities inventory and analysis
b. Park typology classification and identification
c. Recreation programming assessment
d. Level of service assessment
e. Community survey to assess use and need
3. Strategy and Implementation Recommendations
a. Engagement strategy
b. Communications strategy
f. Marketing and branding strategy
g. Unifying design elements and wayfinding
h. Opportunity identification, concept planning, cost estimations and prioritization for
individual parks within the system
i. New park and facility concepts and target areas
j. Review of funding sources including park dedication, fee revenues and enterprise activities
k. Maintenance and operations assessment and strategy
l. Recreation programming assessment and strategy
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m. Capital Improvement Plan, 15-year plan
n. System-wide priorities, actions and cost estimate matrix
o. Progress evaluation matrix
B. Timeline
The city proposes a six months process with work expected to begin in July. It is anticipated that all work
will be completed by the end of December 2018. The city anticipates approval its comprehensive plan in
the late spring of 2019.
C. Budget
The total budget available for the project shall not exceed $150,000.
The city expects a community engagement process in which authentic and lasting relationships between
city staff and area stakeholders are built, fostered and maintained. In some instances, it may make more
sense for city staff to conduct community engagement activities without the consultant present due to
budget constraints, relationship building, or expediency. Feel free to acknowledge such limitations and
propose a comprehensive community engagement plan in which your firm/team may not conduct all
activities.
City staff is available to assist in completing various plan sections, provide greater detail, context, and
history, gather and analyze data, assist in meeting facilitations, and offer technical support. Additionally,
city hall and the community center are both equipped with media projection and meeting space if
needed.
The proposed budget total should include all expenses and materials to deliver the work product. The
city requests a proposed line item budget as part of the submittal package. The city will not be liable for
any costs incurred by the consultant in the preparation of a proposal submitted in response to this RFP,
in conduct of a presentation, or other activities related to responding to this RFP. No costs chargeable
for work under this proposed contract may be incurred before receipt of either a fully executed contract
with the city or specific written authorization from the City of Shakopee.
The final contract dollar amount will be negotiated with the selected consultant/team. If the city is
unable to negotiate a satisfactory contract with the selected firm, negotiations with that firm will
terminate and the city may select another firm.
D. Guiding Documents
In its preparation of this RFP and the planning process, city staff has researched and identified other
plans from which it would like to model. The city recommends applicants view these guiding documents
for tone, organization, presentation, engagement and implementation. The majority of them are image
heavy and have easy to read concept designs.
1. City of Elk River, MN Parks and Recreation Master Plan
2. City of Edina, MN Park System Strategic Plan
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3. City of St. Cloud, MN Parks & Recreation Master Plan
4. City of Emeryville, CA Parks and Recreation Strategic Plan
5. City of Englewood, CO Parks & Recreation Master Plan
E. Relevant Existing Plans
1. City of Shakopee Parks and Trails Map
2. Shakopee 2030 Comprehensive Plan
3. Shakopee Capital Improvement Program 2017-2021
4. Community Livability Report (2016)
5. West End Land Use Master Planning Study (2016)
6. 2018 Winter Hometown Messenger
7. 2018 Spring-Summer Hometown Messenger
F. Envision Shakopee
The city’s draft 2040 Comprehensive Plan outlines and includes the following maps, figures and
strategies. These items should be referenced and coordinated in the Parks Master Plan, but efforts
should not be duplicated. Please note, the following list is only proposed language and may change in
the coming months.
1. Goals and Strategies
a. Activate Parks and Facilities
i. Conduct a Parks and Recreation Master Plan process to provide detailed parks and
recreation strategy and recommendations for park system in accordance with Comp
Plan recommendations.
ii. Coordinate transportation planning, zoning and subdivision regulations to optimize
access to and from all parks.
iii. Plan a park system that is accessible to all users regardless of age, culture, mobility
level or income
iv. Provide park spaces within walkable distance to all Shakopee residents
v. Maintain an average of 20 acres of park space per 1,000 residents
vi. Establish unifying design elements across all parks
vii. Identify target areas for new parks
viii. Increase diversity of play experiences
b. Provide Passive Parks and Open Space
i. Approve passive space and open space planning as a system connected to active park
uses, natural resources, regional and county parks
ii. Identify and maintain target levels of service for passive and active park space
iii. Improve natural setting of all park spaces
iv. Require dedicated open space in residential development
c. Support and Strengthen Trail System
i. Promote trail use, connectivity and construction, including local and regional trail
systems
ii. Collaborate with public and private groups to ensure consistent, high-quality trail
maintenance
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RFP Parks, Trails and Recreation Master Plan
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iii. Align parks planning with transportation planning to ensure the implementation of
pedestrian and bicycle friendly street design on roadways – especially those
connecting neighborhoods to parks and trails
iv. Require connections to adjacent local and regional trail systems for approval of
developments when applicable
v. Continue to improve and install educational and directional trail system signage
vi. Collaborate across city departments to ensure broad success of parks and trails
system
vii. Promote unpaved trails in nature areas
viii. Promote paved shared-use trails in all large-scale residential developments
ix. Promote on-road improvements to connect trail systems where applicable
d. Embrace the Riverfront
i. Increase access to the riverfront
e. Enrich Programming
i. Include programming in Parks Master Plan process
ii. Increase and enrich the programming in all applicable venues of the Shakopee park
system
f. Manage and Govern as a Community Effort
i. Embed collaboration into internal organizational structure
ii. Encourage wide participation in parks and recreation with diligence in
communications
iii. Promote coordination, collaboration and partnerships among local and regional
public agencies
iv. Emphasize use of data and metrics to plan and coordinate parks and recreation
v. Maintenance and budget
2. Figures and Maps
a. Parks and Open Space System Map
b. Trail System Map
c. Issues & Opportunities Map
d. Minnesota River Greenway Map
VI. PROPOSAL SUBMITTAL
The following materials must be received by 4 p.m. (CDT) on Monday, April 30, 2018 for a proposal to be
considered. During the evaluation process, however, the City of Shakopee reserves the right to request
additional information or seek clarification from a consultant/team, or to allow for corrections of errors
and/or omissions.
A. Project Overview
1. General Information: provide a brief overview of firm, including qualifications to execute
the contract, company mission or statement of beliefs
2. Project Understanding: include a summary of the consultant’s understanding of the
project as described in this RFP including the desire by the city for an innovative,
community-focused plan
B. Qualifications
1. Personal Qualifications:
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RFP Parks, Trails and Recreation Master Plan
City of Shakopee, Minnesota
a. Identification of lead project manager and their contact information
b. Name, proposed role, hourly rate, anticipated time commitment to the
project, and biography of each team member
2. References: include a list of at least three municipal clients for which consultant has
conducted strategic planning for parks and recreation, visioning, community
engagement and/or financial analysis
C. Proposal
Submitted materials should provide city staff with a clear understanding of the consultant’s
proposed approach to the park master plan.
1. Proposal Overview: provide specific approaches, methods and assumptions that will be
utilized to accomplish each task
2. Proposed Work Plan and Schedule: provide a proposed work plan with schedule, divided
into distinct phases and including a list of key tasks, milestones, approximate dates,
project deliverables and resource needs
3. Community engagement plan: provide an overview of your approach to community
engagement including anticipated activities, approach to collaboration with city staff
and efforts to engage high priority populations
4. Budget: identify cost estimates for each segment of the scope of services/proposed
approach and work plan. At minimum, identify costs for the following:
i. Community engagement activities
ii. Update of existing plans and exhibits
iii. Analysis of future impacts and issues
iv. Implementation program
v. Production of final document – editable and PDF format, including all figures,
maps and shapefiles. Website and/or printed copies will be considered.
vi. Any other anticipated budgetary needs including incidentals
All responses, questions and correspondence should be directed to Eric Weiss, long-range senior
planner, using the contact information below. In the interest of fairness to all respondents, please do
not contact other staff or elected or appointed officials unless instructed to do so. A list of questions and
pertinent responses will be posted on the city’s website.
Eric Weiss, Senior Planner
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
eweiss@ShakopeeMN.gov
952-233-9347
One electronic copy of the proposal, in Adobe PDF format, shall be submitted to the email address
above. Note the maximum size for email attachments is 32 MB; multiple emails with attachments are
permitted.
VII. PROPOSAL REVIEW
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RFP Parks, Trails and Recreation Master Plan
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A committee of city staff will review all proposals and will consider the following criteria in selecting a
consultant/team using the following scoring matrix:
APPROACH
A strategy is devised to draft a consensus-based vision for the
community
10 points
A comprehensive approach is taken that acknowledges the multiple
benefits – monetary and non-monetary – of a park and recreation
system to the community
5 points
Acknowledgment of future trends and issues included in proposal,
experience planning for these issues and clear process to identify
strategies
10 points
Planning process is designed to gather and analyze data; data is used to
influence decision making and proposed strategy
10 points
Design and language techniques will be engaged to make the plan an
accessible, easy to read, and easy to use document
10 points
An approach is taken that ensures the plan will be strategic, pragmatic
and action-oriented
15 points
A work plan is submitted that is realistic and identifies specific goals,
strategies and timeline
15 points
COMMUNITY ENGAGEMENT
Community engagement plan includes multiple engagement techniques 10 points
Specific tactics proposed to target high priority populations and create
an inclusive planning process
10 points
A process is identified to work with area stakeholders, athletic
associations and appointed and elected officials
10 points
BUDGET
Proposed budget is reasonable and reflective of project needs 10 points
Language is included stating the budget is “not to exceed” 5 points
EXPERIENCE
Project team has experience creating innovative, accessible and
engaging park master plans
5 points
Project team has experience creating strategic, phased implementation
plans that includes realistic strategies and tactics
5 points
Project team has experience working with diverse populations 5 points
Project team has experience working in the Midwest and is familiar with
climate, culture and economics
5 points
Project team has the comprehensive skills, capacity and technological
resources needed to complete the project
5 points
At least three references are provided 5 points
TOTAL 150 points
A committee of city staff will evaluate and rank all submitted proposals. After conclusion of this review,
staff will recommend the most qualified consultant/team to the City Council. The decision will be based
on a combination of factors including, but not limited to: ranking, presentation of materials and other
qualifications. The city administrator may review the recommendations and invite the top candidate to
conduct a presentation before council, members of city staff, and representatives of the Planning
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Commission. Presentations, should they occur, would take place in early- to mid-May. The council will
make the final selection of the consultant/team, with input from city staff and the Planning Commission.
Once authorized to proceed, the “most qualified” consultant will be expected to immediately assist in
developing a final scope of services and contractual agreement.
The city anticipates the following review and selection schedule:
1. Submission Deadline: April 30, 2018
2. First Review: May 14, 2018
3. Interviews: June 4-6, 2018
4. Selection: June 11, 2018
5. City Council Contract Award: July 3, 2018
IX. RESERVATION OF RIGHTS
The City of Shakopee reserves the right, at its sole discretion, to use without limitation any and all
information, concepts, and data submitted in response to this RFP, or derived from further investigation
of such proposals. The city further reserves the right at any time and for any reason, to cancel this
solicitation, to reject any and all proposals, to supplement, add to, delete from, or otherwise change this
RFP as determined in the sole and absolute discretion of the city. The city may seek clarification from a
respondent regarding their proposal at any time and failure to respond promptly may be cause for
rejection. The city also reserves the right to interview only those respondents it determines shall provide
the most advantageous services and to negotiate with one or more respondents to contract terms
acceptable to the City of Shakopee.
Request for Proposals
Consultant Services for the City of Hopkins Park
System Master Plan
Due: 4:00 p.m., Friday April 1, 2022
City of Hopkins RFP for Park System Master Plan Consulting Services
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Purpose
The City of Hopkins invites qualified firms to submit a proposal for consulting services to
prepare a comprehensive Park System Master Plan + Implementation Plan. This plan must:
• Establish a clear, 20-year vision for the Hopkins park, open and public spaces system
(hereinafter referred to as “Park System”) to ensure that it is positioned to meet future
community needs and is aligned with the 2040 Cultivate Hopkins Comprehensive Plan
goals;
• Evaluate the existing Park System features and the role of Privately-Owned Public
Spaces (POPS) and their features and amenities related to community need and accepted
national standards to identity where changes are warranted;
• Evaluate how public gathering spaces including the Artery, Clocktower Plaza and the
Hopkins Center for the Arts plaza are currently being used and provide recommendations
for how these urban public spaces together with the Downtown Hopkins LRT Station
plaza can be enhanced to maximize community and economic development goals
including creative placemaking, providing unique experiences, attracting visitors and
supporting local businesses.
• Evaluate the ways in which is the system is or is not currently served through the
partnership with the City of Minnetonka Recreation Services;
• Create an equity-based master plan which seeks balance in the park system to meet the
needs of all Hopkins residents, businesses, and stakeholders, considering usability, access
and differences in physical ability, age, income, housing status, language, and culture;
• Develop a prioritization strategy to guide decision-making and investments in the Park
System;
• Identify and prioritize Park System needs, desires, and interests of the community today
and the next 20 years based on anticipated demographic, economic, recreation trends and
preferences and social changes;
• Establish a detailed implementation program for achieving the plan vision including
identifying funding opportunities and gaps, anticipated needed staff resources, and
producing high-level cost estimates for identified high-priority actions;
• Consider the interrelation of the Park System to transportation, housing, land use,
economic development, utilities and infrastructure, natural resources, and public safety;
• Identify best practices for ensuring the Park System is managed, maintained, and
developed with a sustainable and climate-change focused approach; and
• Involve robust community and stakeholder engagement as part of the process.
Background (ADD MAP OF CITY)
The City of Hopkins is a fully developed suburb located 12 miles west of Minneapolis with a
current population (2020) of approximately 19,084. The City of Hopkins is four square miles
with 97.9 acres of parkland, 82.7 acres of school parks, and 34.2 acres of natural resource areas.
Current demographics, as of the 2020 census, show that the City continues to be more diverse,
with 62% of the population identifying as White, 18.4% identifying as Black, 7.65% identifying
City of Hopkins RFP for Park System Master Plan Consulting Services
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as Latinx, 5.84% identifying as Asian, and 5.2% identifying as two or more races. Residents in
Hopkins predominately rent their homes - approximately 65% of the population. Approximately
90% of residents of color in the community also rent their homes.
The City has 14 parks and 4 nature areas with a variety of features such as play areas, ball fields,
shelters, and ice rinks (a full amenity list is included as Appendix D2 in the 2040 Comprehensive
Plan). Park design across the system is largely unvaried, with most parks consisting of a play
area, sporting field, sport court, and skating area.
The City also operates three year-round, indoor facilities; the Hopkins Center for the Arts, the
Hopkins Activity Center, and the Hopkins Pavilion. The Park System has one public access
beach, Shady Oak Beach, which is owned by the City of Hopkins but located within the City of
Minnetonka. This facility is operated by Minnetonka Parks and Recreation and maintained by
Hopkins Public Works. The City also owns Overpass Skate Park, a seasonal skate park, operated
and maintained by 3rd Lair with a financial contribution from the City. Cottageville Park and the
future open space located at the 325 Blake Road development site are owned by both the City of
Hopkins, the Minnehaha Creek Watershed District and the project’s developer. This site along
with a development at Excelsior Boulevard and Blake Road are the City’s first example of
POPS.
The City also serves as a hub for the regional trail network, with five (5) regional trails which
serve both recreational and transportation uses. These trails are operated by Three Rivers Park
District and the City maintains a strong partnership with this organization.
The City collaborates with the City of Minnetonka for recreational programming and the rental
of park shelters and fields. A cost-sharing agreement, full details of which will be shared with the
selected consultant team, is utilized to offer residents access to Minnetonka’s recreational
programming for children and adults as well as maintenance of Shady Oak Beach.
Emerging Issues and Opportunities
The city of Hopkins is considered a fully developed suburb, and as such, has limited expansion
opportunity for city-owned parkland. Access to parkland is currently distributed fairly evenly
and equitably throughout the City of Hopkins, with 91% of Hopkins residents able to access a
park within a 10-minute walk. However, an analysis from the 2040 Comprehensive Plan
identified that future redevelopment and subsequent population growth show a need for 42.8 new
acres of parkland. Given the developed nature of the city, this additional parkland acreage is
unlikely to be added.
The city of Hopkins is also made up of a unique ratio of residents who rent compared to those
who own, with more than 60% of the population renting their homes. Future redevelopment is
expected to increase this percentage as most development opportunities are best situated for
dense, transit-focused, multi-family housing. This type of housing stock has unique implications
for the Park System as multi-family residents are likely to have less access to recreation and open
spaces at their residences. As noted above, current data shows that the vast majority of the City’s
populations of color and immigrant communities (approximately 90%) live within rental
City of Hopkins RFP for Park System Master Plan Consulting Services
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housing. Provision of park and recreation services which are culturally relevant and specific are
also a critical need for any redevelopment of park areas. For purposes of this plan, the City’s
high-priority populations include:
• Residents who rent
• Individuals that do not participate in group or team sports
• Low-income residents
• Youth
• People of color
• Immigrants
In consideration of these constraints and opportunities, the City is thinking creatively about the
provision of additional opportunities for flexible gathering, recreation, and open spaces and the
promotion of the downtown for tourism and economic development. The City is known for its
use of public art for special activation, and this is shown in the design of the Artery. The Artery
is a bike, pedestrian and vehicle connection and community space on 8th Avenue S between the
Downtown Hopkins LRT Station of the Green Line Extension and the City’s historic downtown.
The Artery features a wide designated cycle track, pedestrian and community spaces for
residents and visitors to enjoy, and various art installations from both local and national artists.
In addition to connecting two regional trails, the Artery also attracts visitors to the downtown
business district. The City believes that the Artery and other public spaces can provide for
needed park amenity space and that the idea of what constitutes a ‘park’ can be expanded to
include similar spaces.
Future development in Hopkins is likely to consist of dense, multi-family projects on previously
developed land. Park dedication or fees may not be applicable to many development projects due
to statutory requirements tying park dedication to the subdivision of land. In anticipation of this,
the City’s zoning code that is currently be updated, requires that Master Plan Developments
require the inclusion of Privately Owned Public Spaces (POPS). These spaces are required
through the zoning code; however, the development of this plan should help the city inform what
amenities should be included within new developments.
Finally, consideration of the changing climate is also integral to understanding future park
development and recommendations in the Park System Master Plan should take into
consideration that the climate is likely to warm three to five degrees by 2050. More volatile
temperatures and weather events present challenges for recreation and time spent outside,
especially winter sports like ice skating and ice hockey. The City is especially interested in how
parkland can positively impact climate resiliency through conversion of turf to native plantings,
provide places for pollinator habitats, increase shade and produce sustainable
microenvironments.
Scope of Services / Tasks
The following is a general description of the tasks to be required of the consultant. A final scope
of services will be negotiated and finalized once a consultant is selected. In preparing a proposal,
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the consultant is free to modify, revise or otherwise amend the list of tasks to best satisfy the
requirements of the plan.
A. Assess Existing Conditions and Opportunities
A basic inventory of park assets is found within the 2040 Comprehensive Plan; however,
a more expanded analysis of condition and opportunity is expected within this plan. This
inventory should include all parks, facilities, open space, and publicly owned plaza and
gathering spaces. The Consultant team will:
1. Assess the quality and condition of existing assets
2. Assess the functionality of the assets against projected 2040 need and community
desires discovered during the community engagement phase
3. Prioritize future investment based on community needs and desires and current
conditions, including:
a. Park buildings and community facilities
b. Park/Natural Area/Open Space categories and priority levels
c. Considerations for future uses on the closed landfill based on allowable
uses per the MPCA
d. Considerations for future uses of publicly owned and privately owned
public space
4. Review existing built infrastructure and make recommendations for improved
accessibility and universal access measured against National Recreation and Park
Association Park Metrics.
5. Review existing maintenance standards and schedule of identified and
unidentified deferred infrastructure maintenance and provide recommendations on
what to prioritize
B. Community Engagement
The Consultant team is expected to lead a robust and inclusive engagement process to
inform the development of the plan. Minimum expectations include:
1. Meetings with City Officials: Meet a minimum of six (6) times (three (3) times
with the Park Board, and three (3) times with the City Council). Members of other
city boards and commissions may be in attendance.
2. Meetings with Stakeholders and Partners: Conduct coordinated meetings with
stakeholder groups and key partner agencies and organizations (e.g., City of
Minnetonka, Three Rivers Park District, Hopkins School District, Minnehaha
Creek Watershed District, Nine Mile Creek Watershed District, etc.) The City will
provide a complete list of contact information for key stakeholders and assist in
meeting logistics and notifications.
3. Community Engagement: The Consultant is expected to lead and actively engage
the community throughout the planning process. City staff will assist with some
logistics. There should be at least (1) virtual engagement opportunity.
4. City Staff and Project Team Coordination: It is expected that the Consultant team
will meet regularly with City staff throughout the project to ensure tasks and
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activities are progressing in a timely manner and to address issues or opportunities
as they arise.
C. Funding Systems
1. Review current and recommend future funding strategies related to the staffing,
operations, enhancement, and maintenance of the Park System:
a. Levies
b. General Fund / Park Development Fund
c. Grant Funding
d. Existing and Future Fees (Permitting, rentals, etc.)
e. Impact Fees
2. Benchmark the City’s parks finances against other comparable park agencies
(Note: Direct comparisons may be difficult due to the provision of shared
recreation with the City of Minnetonka. Comparisons should not include
recreation and should focus on capital expenditures and operating and
maintenance budgets).
3. Determine what strategic actions the City must take in order to meet the financial
needs of the Park System in the future as defined in this new master plan
D. Prepare Park System Master Plan + Implementation Plan
The Master Plan, including the companion Implementation Plan, is the primary product
of this planning effort. The document should use clear, concise language and utilize
graphics to depict key ideas and illustrate recommendations to the maximum extent
possible.
System Master Plan – the Master Plan will compile and summarize the findings
regarding the needs, desires, challenges, and opportunities of the community today and
over the next 20 years based on anticipated demographic, economic, social, and
recreational changes. The Master Plan should describe a clear vision, goals, objectives,
and guiding principles that will provide the framework for decision-making regarding
development, redevelopment, and enhancement of park and open space facilities and the
provision of recreational opportunities and services.
The System Master Plan should also describe best practices and/or design guidelines
related to:
1. Sustainability (e.g.: maintenance, energy conservation, natural resources, low-
impact design, conversion of turf to native plantings, etc.)
2. Creative placemaking and public art
3. Economic Development
4. Signage and wayfinding
5. Historic and cultural resources
6. Regional and national trends in recreation
7. Accessible design
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Implementation Plan – the Implementation Plan is a critical component of the Master
Plan and describes the “what, when, and how” to achieve the plan vision, goals, and
objectives. At a minimum, it should include:
1. Prioritization strategy that describes a process and criteria for prioritizing
investments and modifying practices, including recommended priorities
regarding:
a. Replacement, consolidation, and/or repurposing of facilities;
b. Parkland acquisition;
c. Preserving and enhancing natural areas and amenities;
d. Changes to programs and services;
e. Changes to maintenance and required staffing (e.g., level of service, etc.);
f. Integrating equity considerations in decision-making; and
g. Improve sustainability of resources (e.g., natural, fiscal, and social),
facilities, and operations.
2. Existing and Potential Funding Sources – Identify existing and potential new
funding sources
3. Phasing Plan and Budget
a. Identify the highest priorities for investments as well as near, mid, and
long-term priorities.
b. Prepare cost estimates, including inflationary expectations based on
market studies, for the high priority investments.
Guiding Documents
A list of relevant plans and developments are linked below which may be used as reference
documents for preparing a proposal. The City may share more documents with the chosen
Consultant team after the execution of the contract.
A. Cultivate Hopkins – 2040 Comprehensive Plan
B. 2015 Hopkins Parks Reinvestment Plan (Note: The Park System Master Plan is not
considered to be an update of this plan. Development of the Master Plan shall be based
on the requirements outlined in this RFP.)
C. Southwest Light Rail Green Line Extension Station Area Planning Documents
D. Future developments with either publicly owned or privately owned parks and open space
a. 325 Blake Road
b. Blake Road Station
E. 2013 Pedestrian and Bike Plan
Deliverables
The Consultant team is expected to deliver the final project both electronically and in a printed
format. It is expected that draft documents will be shared with the City and stakeholders for
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review from time to time, and these documents should be shared electronically using the client’s
preferred file sharing method.
A. Printed Material
Three (3) copies of the final Park System Master Plan and Implementation Plan should be
provided to the City in the following format:
1. Spiral-bound book, with individual sections marked by labeled dividers
2. Printing to be double-sided (back-to-back)
3. 8.5” x 11” paper except for maps, charts or diagrams that may be on folded 11” x
17” paper
4. Color copies of pages including graphics, maps, or photographs
B. Electronic Materials
The documents and graphics should be available in a digital format compatible with the
City’s software (e.g.., Adobe Creative Suite package, ESRI GIS products, MS Word).
The final products as well as all presentation materials (i.e., Power Point presentations,
maps, graphics, etc.) used throughout the planning process shall become property of the
City of Hopkins who shall have all-inclusive rights for reproduction and distribution. The
material may be provided to the City via a secure file sharing website or via USB Flash
Drive.
Inquiries
It shall be the responsibility of the Proposer to inquire about any portion of the RFP that is not
fully understood or susceptible to more than one (1) interpretation. Written inquiries are
required. Oral communications will not be accepted, except to confirm delivery of a proposal or
written correspondence. All questions concerning the RFP must reference the page number,
section heading, and paragraph. Questions may be submitted via email. Please place “Park
System Master Plan Question” in the subject line.
Contractors needing additional submittal, general requirement, or technical information should
contact PeggySue Imihy Bean, Management Analyst via email: pimihy@hopkinsmn.com
All inquiries, questions, or clarifications must be submitted not later than March 15, 2022. Those
inquiries, questions, or clarifications submitted after this date will not be answered. All inquiries
will be responded to within three (3) business days. Inquiries and the City’s response will be
provided to all Contractors who acquired an RFP.
Do not ask other City personnel questions, as information gathered from other sources may not
reflect the City’s position or interest and could result in disqualification.
The City reserves the right to contact Contractors individually for the purpose of clarifying
Proposals.
Any Addenda to this RFP will be issued in writing. No oral statements, explanations, or
commitments shall be provided. Contractors must return Confirmation of Receipt of Addenda
with their proposals noting receipt of any addendums that may be issued.
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Projected Timetable of the RFP Process
Following is an anticipated general timeline that will be followed regarding Proposal submittal
and Consultant selection. Once a Consultant has been selected, the actual planning process
schedule will be refined.
RFP Event Date
Issue Request for Proposals March 1, 2022
Deadline to Submit Written
Questions
March 15, 2022
Latest Addendum Issue Date March 25, 2022
Proposals Due 4:00 PM, April 1, 2022
Evaluation of Proposals April 4-15, 2022
Consultant Interviews 6:30 PM, April 25, 2022
City Council Approval May 3, 2022
Contract Execution Anticipated by May 13, 2022
It is expected that upon Contract execution, the Consultant will begin work immediately in a
manner consistent with the final work plan developed in cooperation with and approved by the
City.
Submittal Requirements
Each Consultant shall submit nine (9) electronic copies which includes ONLY the Technical
Proposal (A-F below) and one (1) electronic copy which includes the Technical Proposal and
the Cost Proposal (G below).
A. Cover Letter/Statement of Project Understanding and Approach
The cover letter should describe the Consultant team’s understanding of the project intent
and proposed approach to update the Hopkins Park System Master Plan, including the
Implementation Plan. Please include:
1. A brief description of relevant project experience and skills that demonstrate the
Consultant team’s ability to effectively perform the tasks described in this RFP
and deliver high quality deliverables, in a timely manner and on budget.
2. Business information for contracting purposes, including the business entity
which proposes to contract with the City, its address, and contact person and
information for the Proposal.
B. Consultant/ Team Description, Staffing and Capabilities
Provide a brief description of the lead firm and any sub-consultants. Provide an
organizational chart or similar depicting the staff team assigned to this Project and their
primary roles. Identify the lead contact for this Project and provide related contact
information (phone, email). It is expected that the Project lead and other primary team
members will be actively engaged and accessible throughout the Project. Provide brief
descriptions of relevant experience of project team members, highlighting past
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experience where team members (and sub-consultants) worked together. Please also
include any limitations related to meeting or gathering in-person due to the COVID-19
pandemic. Submit a resume for each project team member that includes:
1. Name and title
2. Role on the project and description of primary responsibilities
3. Home office location and contact information
4. List of relevant past projects and/or experience
5. Educational background
6. Professional registrations and/or certifications
C. Work Examples and References
1. Provide at less three (3) but no more than five (5) examples of recent, similar park
master plan projects on which the primary firm has taken the lead and completed.
This should:
a. Include a brief description of the scope, budget, and completion date for
each example project.
b. Demonstrate the Consultant’s team’s ability to produce deliverables
which convey information in a clear, concise, and highly graphic
manner. Examples which show the inclusion of additional languages
and/or culturally inclusive are appreciated.
c. Briefly describe how the example project is similar or relevant to the
Hopkins project
d. Identify lead staff from the consultant team who worked on each
example project and their roles
e. Provide an example project reference for each project including their
name, title, email address and phone number.
D. Approach to the Scope of Service
Consultant must demonstrate:
1. Experience in preparing park master plans and implementation plans to guide the
decision-making and investments in the City’s Park System.
2. Knowledge of significant trends and challenges affecting the management,
maintenance, and provision of facilities in a community (s) which has
characteristics similar to Hopkins, MN.
a. Demonstration of experience in planning for systems with dense growth
and limited parkland expansion opportunities is a plus.
b. Demonstration of experience in planning for dynamic urban public
gathering spaces is desired.
c. The approach should also examine the role of climate change in the
provision of park amenities.
3. How the consultant will engage City staff and officials, community members and
key stakeholders though an engagement process that is inclusive and equitable.
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This includes providing clear descriptions of proposed outreach methods and
engagement tools.
a. Specifically, the consultant should provide innovative and proven
solutions for reaching hard to reach populations such as non-English
speakers and our rental community.
b. Clearly describe the approach and tools intended to be used (e.g.,
surveys, public forums, workshops, focus groups, etc.).
c. Any costs associated with translation or interpretation should be
reflected in the budget.
4. Innovation and creative approaches to similar projects.
5. Coordination and quality control processes of project products and
documentation.
6. A detailed work plan and schedule with that identifies all major milestones to be
accomplished throughout the park system master plan process.
7. A statement by the consultant team on how racial equity will be centered in the
understanding and recommendations of the project.
E. Project Timeline
Provide a project schedule that describes timelines for each major project task described
in the scope of work. A timeline for community engagement should be integrated into the
project task timeline. Benchmarks should be identified for completion of major project
tasks and community engagement.
The City desires the project to be completed in no more than 18 months. Anticipated
project completion milestones include:
1. Evaluation of existing conditions and opportunities
2. Initial draft Master Plan, including the Implementation Plan, at 50% complete for
review by City staff, the Park Board, and the City Council.
3. Revisited/Final draft Master Plan, including the Implementation Plan, at 90%
complete for public presentation and approval by the Park Board and the City
Council.
4. Final Master Plan, including the Implementation Plan at 100% complete,
submitted to the City within 4-6 weeks of City Council approval of final draft.
F. Supplemental Questions
Please answer the following questions in a narrative format:
1. How will you design and implement an equity-driven planning process to ensure
that those often left out of planning processes such as the rental community,
immigrants and BIPOC residents are included, and how will their
recommendations help shape an equity driven Master Plan and Implementation
Plan?
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2. Adaptation to climate change and resiliency are a priority of the City. How will
that be identified throughout the planning process and be incorporated into the
Master Plan and Implementation Plan?
3. The City of Hopkins is not the recreational programming provider for the Park
System and operation is done with limited financial and staffing capacity. How
will you factor this into the planning process while still striving for the highest
quality park system for our residents?
4. When looking at our park facilities and limited park development fund
opportunity, how will you develop a sustainable model for ongoing
redevelopment of our built assets?
5. Hopkins has unique urban public spaces including the Artery, Clocktower Plaza,
the Hopkins Center for the Arts plaza, and the future Downtown Hopkins LRT
Station plaza. How will you approach planning for these public spaces to meet
several City goals including providing flexible gathering areas, fostering creative
placemaking, drawing visitors and supporting downtown businesses?
G. Cost Proposal and Approach to Budget
A detailed cost proposal should include:
1. A total, not-to exceed, cost for all services;
2. Hourly rates and anticipated hours used for key project personnel;
3. Costs and each major projects milestone and tasks listed in the scope of services;
4. Anticipated reimbursable expenses, such as additional meetings, document
printing, translation/interpretation services, materials, etc.
5. A statement describing the Consultant team’s approach to budgeting to avoid cost
over-runs and how scope or budget changes will be addressed.
6. A statement describing the Consultant team’s previous budget performance and
experience in meeting budgets.
The Cost Proposal must only be included on one of the electronic copies.
Submission of Proposal
Each Consultant shall submit nine (9) electronic copies (flash drive with PDF) of the Technical
Proposal and one (1) electronic copy with the Technical Proposal and Cost Proposal not later
than 4:00p.m., Friday April 1, 2022. Electronic copy of the Proposal shall be one compete
document, and Proposals shall be delivered in a sealed envelope to:
PeggySue Imihy Bean, AICP
City of Hopkins
1010 1st Street South
Hopkins, MN 55343
It will be the sole responsibility of the Consultant to have its Proposal delivered to the City
before the closing deadline. Late Proposals will not be considered and will be returned
unopened to the Vendor.
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Proposals must be sealed. No responses will be accepted via facsimile or email.
Any Proposal may be withdrawn or modified prior to the scheduled deadline for submitting
Proposals. After the submittal deadline, Consultants may not modify, withdraw, or cancel their
Proposals for a minimum of ninety (90) days following that date.
The City reserves the right to reject any or all Proposals or parts of Proposals, to accept part or
all of Proposals on the basis of considerations other than lowest cost, and to create a project of
lesser or greater expense than described in this RFP or the respondent's reply based on the
component prices submitted.
The City reserves the right to waive irregularities in the Proposal content or to request
supplemental information from Proposers.
The City is not responsible for any costs incurred by the responding Vendor in the preparation of
the Proposal or for any other cost to the Vendor associated with responding to the RFP. No
reimbursement will be made by the City for any costs incurred prior to a formal notice to
proceed should an award of contract result from this solicitation. This RFP does not obligate the
City to award a contract or complete any specific Project. The City reserves the right to cancel
this solicitation or to change its scope if it is considered to be in the best interest of the City.
All design drawings, plans, and Proposals submitted in response to the RFP will be retained by
the City and not returned.
Proposal Evaluation Criteria
A committee of City staff and the Park Board will consider the following criteria in selecting a
Consultant Team using the matrix below. A minimum equity score of 35 points must be
achieved for the Consultant Team to move forward to interviews. A shortlist of Consultants
will be created from the top ranked Proposals. Interviews will only be conducted with the
Consultants on the shortlist.
APPROACH & UNDERSTANDING
The proposal clearly understands the opportunities and desired
outcomes of the project and has provided a strategy which reflects this
10 points
Acknowledgement of future trends and issues included in proposal,
experience planning for these issues and clear process to identify
strategies
5 points
Planning process is designed to gather and analyze data; data is used to
influence decision making and proposed strategy
5 points
Design and language techniques will be engaged to make the plan
accessible, easy to reach and easy to use
5 points
The work plan is realistic and identifies specific goals, strategies, and
timeline
15 points
COMMUNITY ENGAGEMENT
Community engagement plan is robust and includes multiple
engagement techniques
15 points
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Work examples show projects which have gathered high levels of
engagement reflective to the size of the community, particularly with
target populations.
10 points
A process is identified to work with staff, stakeholders, appointed and
elected officials
5 points
EQUITY
Specific tactics are proposed to target high priority populations and
create a document which is representative of this feedback
15 points
Project team has considered ways to compensate some community
members for time and expertise
10 points
Project team can provide examples working with diverse populations in
relevant projects
10 points
Project team or subcontractors are certified as a DBE with the State of
Minnesota and are budgeted for at least 50% of the work plan
15 points
Project team has members who speak Spanish, Somali, or another East
African language which is prevalent in Hopkins. Points will not be
awarded if only an interpreter or translator service is budgeted for.
10 points
EXPERIENCE
Project team has experience creating innovative, accessible and
engaging park master plans
10 points
At least one person with the firm shall be a duly registered Professional
Engineer/Architect/Landscape Architect/Planner of the discipline
required for the specific portion of service on the Project, licensed under
the laws with the State of Minnesota as required for each portion of the
required work, have a currently valid Registration / License Number(s),
and if needed, be able to sign and seal documents.
5 points
Project team has experience creating strategic, phased implementation
plans that includes realistic strategies and tactics
10 points
Project team has experience working in the Midwest and is familiar with
climate, culture, and economics
5 points
Project team has the comprehensive skills, capacity and technological
resources needed to complete the project
10 points
At least three references are provided 5 points
BUDGET
Proposed budget is reasonable and reflective of project needs 5 points
Language is included stating the budget is “not to exceed” 5 points
TOTAL 185 points