09-26-2022 HOPKINS PARK BOARD AGENDA
Monday, September 26, 2022
6:30 pm
THIS AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE PARK BOARD MEETING
The public may attend this meeting in-person.
I. CALL TO ORDER
II. ADOPT AGENDA
III. COMMUNITY COMMENT
1. At this time, any interested resident may come to speak on an item not on the evening’s
agenda.
IV. CONSENT AGENDA
1. Minutes of the August 22, 2022, Park Board Meeting
V. GENERAL BUSINESS
1. Adopt-a-Park Presentation, Hove
2. Review Proposed Capital Improvement Projects, Imihy Bean
3. Review Annual Calendar and Adopt 2023 Work Plan, Imihy Bean
VI. GENERAL PARK UPDATE
1. Minnetonka Recreation Update, Davy
2. Master Park System Plan Update, Imihy Bean
VII. PARK AREA ASSIGNMENT REPORTS
1. Megan Slindee (Chair): Harley Hopkins Park, Maetzold Field
2. Kimberly Stiele (Vice Chair): Elmo Park, Downtown Park
3. Kristin Hanneman: Buffer Park, Central Park
4. Anna Pohmer: Hilltop Park, Burns Park
5. Dre Jefferson: Cottageville Park, Park Valley Park
6. Emily Waitz: Minnehaha Creek Preserve, Valley Park
7. Matthew Miller: Oakes Park, Hiawatha Oaks Preserve
8. Future Youth Member(s): Shady Oak Beach, Interlachen Park
VIII. ADJOURN
1. October 24, 2022 – at Hopkins City Hall, 1010 1st St S.
HOPKINS PARK BOARD
REGULAR MEETING PROCEEDINGS
AUGUST 22, 2022
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins Park Bo ard was
held on Monday, August 22 at 6:30 p.m. in the Council Chambers at City Hall, 1010 1st
Street South.
Chair Meg Slindee called the meeting to order with Commissioners Miller, Waitz, and
Hanneman. Staff present included Management Analyst Imihy.
ADOPT AGENDA
Motion by Miller. Second by Waitz.
Motion to Adopt the Agenda.
Ayes: All.
Nays: None. Motion carried.
No public comment.
CONSENT AGENDA
Motion by Waitz. Second by Miller.
Motion to Approve the Consent Agenda.
1. Minutes of the June 27, 2022 Park Board
Ayes: All.
Nays: None. Motion carried.
GENERAL BUSINESS
Review Annual Calendar + 2022 Work Plan Progress
The board has three major goals, including developing a master parks system plan which
is underway. Another was to study and develop a recommendation on how sustainability
does or does not fit within the scope of the park board. This goal is now complete and it
was decided it does not fit into the board. This recommendation will go to the Council in
October. The third is to work with partners to understand, document and enforce the
current decision making abilities of the park board. Staff would like to discuss with the
board how to make more progress on this goal. There are some ongoing goals to work
on as well.
Chair Slindee attended the new board member training and felt like it was a missed
opportunity to go over the park board, including roles and interaction with City Council.
Hanneman agreed that she also thought the training would be more park board specific.
Waitz noted the training weighed heavily on the planning and zoning commission. Miller
HOPKINS PARK BOARD
REGULAR MEETING PROCEEDINGS
AUGUST 22, 2022
was wondering who has control of the board, which included the board itself and City
Council. The board discussed their progress, which included budget/spending, receiving
parks information and bylaws. They also discussed advising on future development a nd
parkland and how the pickleball courts and splash pad are previous projects that came
through the board. The board discussed they would like to have updates/communication
on parks and how they appreciate the Minnetonka recreation updates. They would like
more updates from Public Works. Imihy noted there could be an initiative for 2023 for
more clarity on the objectives from the bylaws and how they affect day-to-day functions
of the board. She also noted that the board will have more work and clarity after the
master parks plan moves ahead.
GENERAL PARK UPDATE
Minnetonka Recreation Update
Ann Davy from Minnetonka Parks and Recreation gave the Minnetonka recreation
update. Shady Oak Beach closed for the season but will reopen the gates without staff
until Labor Day. Sand volleyball was a success and fall volleyball is filling up. Park
attendants will be done Labor Day. Fall youth soccer league and fall softball has started.
The department is still hiring.
Master Park System Plan Update
Imihy gave an update to the board and shared they are slightly behind but moving along
and close to closing out the first portion of engagement. Participation has been lower
than originally thought. She encouraged the board to get the word out to neighbors, etc.
There was a parks tour with the financial consultant to look at the financial aspect of the
plan. Confluence will come back to the board after the engagement for this portion of
the plan and make goals for the plan. Imihy is hoping for a 5% response in engagement
but they will be working with youth organizations to get more participation as well.
PARK AREA ASSIGNMENT REPORTS
The park assignments are as follows:
Meg Slindee: Harley Hopkins, Maetzold Field: Hopefully HH is prioritized in the parks plan
for guidance.
Kimberly Stiele: Elmo, Downtown: N/A
Kristin Hanneman: Buffer, Central: Astonished by the number of activities taking part in
Central Park.
Anna Pohmer: Burnes, Hilltop: N/A Slindee reported slide is broken and closed.
Dre Jefferson: Cottageville, Park Valley: N/A
Emily Waitz: Minnehaha Creek Preserve, Valley: At Minnehaha Creek Preserve, consider
cleaning up posts around drainage pipes.
Matthew Miller: Oakes, Hiawatha Oakes Preserve: NTR (nothing to report)
Future Youth Member(s): Shady Oak Beach, Interlachen Park: N/A
The board will discuss park assignments at the September meeting.
HOPKINS PARK BOARD
REGULAR MEETING PROCEEDINGS
AUGUST 22, 2022
ADJOURNMENT
There being no further business to come before the Park Board and upon a motion by
Hanneman, second by Waitz, the meeting was unanimously adjourned.
Respectfully Submitted,
Lizzie Miller, Administrative Assistant
ATTEST:
_______________________________
Meg Slindee, Park Board Chair
Parks and Recreation
65
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2021 2025
thru Department Public Works: Parks
Description
Repair tennis courts - $20,000
2023 - Tennis Courts Reconstruct = $130,000 (2 courts)
Project #13-CIP-P044
Priority n/a
Justification
Periodic repairs needed to ensure quality safe playing surface
Budget Impact/Other
Revised estimated costs to $130k (from $180k)
Useful LifeProject Name Oakes Park - Tennis Courts Category Parks/Fores/Pav.: Comm. Facil.
Type Improvement
Future
Total Project Cost:$150,000
Total2021 2022 2023 2024 2025Expenditures
130,000130,000Construction/Maintenance
130,000 130,000Total
Total2021 2022 2023 2024 2025Funding Sources
130,000130,000PDF- Park Dedication Fund
130,000 130,000Total
Thursday, November 12, 2020
66
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2021 2025
thru Department Public Works: Parks
Description
Replace/Rehab existing picnic shelter.
Project #13-CIP-P066
Priority 3 Important
Justification
Existing picnic shelter is 30+ years old and deteriorated.
Budget Impact/Other
Useful LifeProject Name Shady Oak Beach - Picnic Shelter Category Parks/Fores/Pav.: Comm. Facil.
Type Improvement
Future
Total Project Cost:$210,000
Total2021 2022 2023 2024 2025Expenditures
30,00030,000Planning/Design
180,000180,000Construction
30,000 180,000 210,000Total
Total2021 2022 2023 2024 2025Funding Sources
120,000120,000GU - Other Governmental
Units
90,00030,000 60,000PDF- Park Dedication Fund
30,000 180,000 210,000Total
Thursday, November 12, 2020
67
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2021 2025
thru Department Public Works: Parks
Description
Improvements to the area adjacent to Minnehaha Creek, Blake Road and Lake Street to include a creek overlook area, creek
interpretation/education feature, pedestrian plaza area to match the Blake Road corridor improvements.
Project #16-CIP-P002
Priority n/a
Justification
City is committed to upgrade this area via a cooperative agreement with the Minnehaha Creek Watershed District. The area needs to be upgraded
commensurate with the Cottageville Park improvements, Blake Road corridor upgrades and upcoming Cold Storage site redevelopment.
Budget Impact/Other
Useful LifeProject Name Minnehaha Creek Overlook - Blake Rd/Lake St Pedest Category Parks/Fores/Pav.: Comm. Facil.
Type Improvement
Future
Total Project Cost:$400,000
Total2021 2022 2023 2024 2025Expenditures
400,000400,000Construction/Maintenance
400,000 400,000Total
Total2021 2022 2023 2024 2025Funding Sources
200,000200,000PDF- Park Dedication Fund
200,000200,000PI - PIR/General Obligation
Bonds
400,000 400,000Total
Thursday, November 12, 2020
68
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact PW Director
2021 2025
thru Department Public Works: Parks
Description
A general upgrade of this urban-setting park to include: lighting, landscaping, signage. Plus, the addition of some play equipment for 2-5 yr olds.
Project #17-CIP-P004
Priority 3 Important
Justification
This is a heavily used urban park serving the city's central business district which has a growing population due to redevelopments and increased
housing. Park has not been upgraded for several decades, is used as a venue for entertainment and is in need of revitalization.
Budget Impact/Other
Useful Life 25 yearsProject Name Downtown Park Rehab Category PW - Parks
Type Improvement
Future
Total Project Cost:$235,000
Total2021 2022 2023 2024 2025Expenditures
35,00035,000Planning/Design
200,000200,000Construction/Maintenance
35,000 200,000 235,000Total
Total2021 2022 2023 2024 2025Funding Sources
35,00035,000PDF- Park Dedication Fund
200,000200,000PI - PIR/General Obligation
Bonds
35,000 200,000 235,000Total
Thursday, November 12, 2020
69
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2021 2025
thru Department Public Works: Parks
Description
Replace roofing & fascia boards, clean and stain wood columns, glu-lam beams and tongue/groove roof deck boards, replace concrete floor slab
and turf restoration for both Central Park picnic shelters
Project #20-CIP-P071
Priority n/a
Justification
The picnic shelter are 30+ years old, look drab, concrete floor slabs are heaved and cracked. Rehab will restore the appearance and function of
these picnic shelters.
Budget Impact/Other
Useful Life 15 yearsProject Name Central Park Picnic Shelters Rehab Category Parks/Forestry
Type Improvement
Future
Total Project Cost:$50,000
Total2021 2022 2023 2024 2025Expenditures
50,00050,000Construction/Maintenance
50,000 50,000Total
Total2021 2022 2023 2024 2025Funding Sources
50,00050,000PDF- Park Dedication Fund
50,000 50,000Total
Thursday, November 12, 2020
70
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact PW Director
2021 2025
thru Department Public Works: Parks
Description
Replace existing play equipment with a new play set, including demolition, new EWF safety surfacing.
Project #20-CIP-P072
Priority n/a
Justification
The existing play equipment is 30 years old and needs replacement.
Budget Impact/Other
Useful LifeProject Name Central Park East Play Equipment Replacement Category Parks/Forestry
Type Improvement
Future
Total Project Cost:$75,000
Total2021 2022 2023 2024 2025Expenditures
75,00075,000Construction/Maintenance
75,000 75,000Total
Total2021 2022 2023 2024 2025Funding Sources
75,00075,000PDF- Park Dedication Fund
75,000 75,000Total
Thursday, November 12, 2020
71
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact PW Director
2021 2025
thru Department Recreation
Description
The joint recreation agreement in place between the cities of Hopkins and Minnetonka provides for the sharing of operational and maintenance
expenses for Shady Oak Beach. These expenses are split 33% city of Hopkins and 67% city of Minnetonka. Shady Oak Beach is operated from
June - August annually; however the park is available for use year round.
2021: Dock maintenance ($10,000)
2022: Miscellaneous building components, i.e. installation of energy efficient lighting in restrooms/gate area, patio tables and chairs ($15,000);
inflatables replacement ($10,000)
2023: Miscellaneous building maintenance ($10,000)
2024: Inflatable replacement ($10,000)
2025: Miscellaneous building maintenance ($10,000)
Project #16-CIP-R003
Priority 3 Important
Justification
Since last undergoing a renovation in 1998, Shady Oak Beach contiues to be a primary park destination for residents of Hopkins and Minnetonka.
Scheduled items are intended to keep the park in excellent appearence, establish a gateway to the park, and to provide park users with a quality
recreational experience.
2020: Water play inflatable amenities
2021: Dock maintenance and replacement of picnic shelter
2022: Miscellaneous building components
2023: Miscellaneous building maintenance
2024: Miscellaneous building components
Budget Impact/Other
Useful Life 10-20 yearsProject Name Shady Oak Beach Improvements Category PW - Parks
Type Improvement
Future
Total Project Cost:$350,000
Total2021 2022 2023 2024 2025Expenditures
65,00010,000 25,000 10,000 10,000 10,000Construction/Maintenance
10,000 25,000 10,000 10,000 10,000 65,000Total
Total2021 2022 2023 2024 2025Funding Sources
43,6006,700 16,800 6,700 6,700 6,700GU - Other Governmental
Units
21,4003,300 8,200 3,300 3,300 3,300PDF- Park Dedication Fund
10,000 25,000 10,000 10,000 10,000 65,000Total
Thursday, November 12, 2020
72
Park Board
2023 Annual Work Plan – DRAFT
Initiative ☐ New Initiative
☐ Continued Initiative
☒ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Develop a Master Parks Plan
Summer 2023
$150,000
Staff support from
Planning, Public Works +
Minnetonka Parks and
recreation would be
needed.
12/14/2021
Progress Report: In 2022, the Park Board selected Landscape Architecture firm, Confluence as the contractor for the Master Park
System Plan. The work on this plan is ongoing and updates are planned consistent with the proposal. The project is currently
running on time and on budget.
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Review and Understand the role of the Park
Board as outlined by the by-laws.
Fall 2023
None
Staff support from Staff
Liaison
Progress Report:
Park Board
2023 Annual Work Plan – DRAFT
Initiative ☒ New Initiative
☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Work with partners such as Minnetonka and
Hopkins Public Works to receive more
communication and updates regarding
ongoing efforts.
Ongoing
None
Staff liaison, Minnetonka
Parks and Recreation
and Hopkins Public
Works
Progress Report:
Ongoing Responsibilities
• Review of Park Dedication Funds
• Advise Council on operation and maintenance on parks
• Increase public understanding of park policies, practices, and ongoing projects
Other Work Plan Ideas Considered for Current Year or Future Years
• Revised Capital Improvement Plan which incorporates recommendations from Master Parks Plan
• System improvements consistent with Master Parks Plan
Proposed Month for Work Session: November
Park Board
2023 Annual Work Plan – DRAFT
Staff Comments: Staff is supportive of the above work plan. The proposed work plan continues to
build on efforts made in 2022 to increase communication amongst key partners as
well as effectively plan for future improvements to the park system.
Council Comments: