Minutes - 2/06/12A regular meeting of the Hopkins City Council was held on February 6, 2012, in the Council Chambers
of the Hopkins City Hall.
• Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson, and Youakim. Also,
present were staff members Genellie, Harkess, Mornson, Stadler and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:33 p.m.
Il. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were no comments.
III. PRESENTATION
1. Yellow Ribbon Recognition Program - Support Service Members and Military
Families
Lt, Adam Kedrowski, spokesperson for the Yellow Ribbon Recognition Program and member of the
Minnesota National Guard, addressed the Council explaining the purpose of the program is to connect
Service members and their families to community services and resources. Lt. Kedrowski discussed the
importance of creating community awareness about the program.
•Council discussed current efforts and ways to initiate interest in the Yellow Ribbon Program in the City
and thanked Lt. Kedrowski for his service.
IV. REPORT
1. Planning and Zoning Report
Ms. Jennifer Allard of the Zoning and Planning Commission reported on the following item:
Zoning & Planning reviewed the Klodt concept plan for the construction of apartment buildings on
the fonner Park Nicollet site. There were a few questions from community members and the Zoning
& Planning Commission had favorable comments.
Ms. Elverum addressed the Council explaining that the concept plan will be reviewed at a future Work
Session before the plan goes back to the Zoning & Planning Commission.
Joint meeting with the Hopkins City Council and Hopkins Zoning & Planning Commission on March
27, 2012.
2. Fourth Quarter Financial and Investment Report
Ms. Harkess reviewed the Fourth Quarter Financial and Investment Report with the Council. Ms.
Harkess gave an overview of the 2011 General Fund revenues & expenditures, comparisons to past
•years, 2011 budget challenges & the City's response to the challenges, the Special Revenue Fund
revenues, expenditures & financial position, and an overview of the five Enterprise Fund revenues &
expenditures and the cash & investment balance as of December 31, 2011.
There was much discussion by Council about revenues, interest earnings and Municipal Bond
refinancing. Ms. Harkess updated Council about the yearly Financial Audit that will take place March
2012.
V. CONSENT AGENDA
1. Minutes of the January 17, 2012 Council Meeting
2. Minutes of the January 17, Work Session following the Council Meeting
3. Minutes of the January 31st, Work Session
4. Ratify Checks for the Month of January 2012
5. Approve Engineer Service Agreement with Maetzold Field and Bauer Company
Mr. Stadler addressed the Council regarding Consent Agenda # 5. Mr. Stadler explained that city staff
worked with Bauer Company on the grant application, it is a local company and staff is familiar with the
type of work they do because the Bauer Company has worked on other projects in the City. Mr. Stadler
will explore contract discount options.
Mr. Steiner has reviewed the.agreement and recommends correcting wording to paragraph E.
Council would like Mr. Stadler to do a presentation at a future Council meeting to review the overall
plan and the grant dollars awarded for the project.
Council Member Cummings moved and Council Member Youakim seconded a motion to approve the
Consent Agenda with changes to paragraph E of the Engineer Service Agreement with Maetzold Field
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and Bauer Company. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell,
aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Approve 2012 Budget Modification
Ms. Harkess addressed the Council about changes by the Governmental Accounting Standards Board
(GASB 54) in accounting standards regarding any Special Revenue Fund that does not have a revenue
stream. The Housing Rehab Special Revenue Fund has a fund balance of $495,006 but does not have a
revenue stream. Ms. Harkess has reviewed the activities of the fund and proposes that the funds be
moved into the General Fund by creating a Community Development department. The expenditures of
this department would continue to be funded by the existing fund balance until those funds run out in
approximately six years.
There was much discussion by Council about using the funds for the designated activities and to
continue to be proactive on how to fund the activities of the Housing Rehab fund before the balance runs
out.
Council Member Gadd moved and Council Member Halverson seconded a motion to Approve 2012
budget modifications to the General Fund by increasing revenues and expenditures by $85,999 for
Community Development activities. A poll of the vote was as follows: Council Member Cummings,
•aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
• Mr. Morrison reported on the upcoming Citizen's Academy. Applications are still available for the
Academy on March 1-29, 2012.
• State of City on February 28, 2012 at Hopkins Center for the Arts.
• Precinct Caucuses on February 7, 2012.
VI. ADJOURNMENT
There being no further business, Council Member Youakim moved and Council Member Cummings
seconded a motion to adjourn the meeting. The meeting was adjourned at 8:30 p.m.
Respectfully Submitted,
Debbie Vold
0 ATTEST:
Eugene J. Maxwell, Mayor
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COUNCIL MEMBERS
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