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12-09-2014 WSHOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS DECEMBER 9, 2014 CALL TO ORDER Pursuant to due call and notice thereof a regular work session of the Hopkins City Council was held on Tuesday, December 9, 2014 at 6:30 p.m. in the Raspberry Room at City Hall, 1010 First Street South, Hopkins. Mayor Maxwell called the meeting to order with Council Members Cummings, Halverson and Youakim attending. Council Member Gadd was absent. Staff present included City Manager Mornson, City Clerk Domeier, Director of Public Works Stadler and Assistant City Manager Genellie. DISCUSSION Amend 2015 CIP — Addition to Warming House at Interlachen Park Director of Public Works Stadler provided a summary of the staff report. Mr. Stadler provided background information on the proposed request and explained the plans for moving forward. Given the degree of ice use and value to the City, the Park Board and staff supported the project addition to the 2015 CIP. Discussion was held about the proposed bids, plans and scope of work. The proposed project cost to the City is approximately $50,000. Council Member Cummings questioned if staff should make other residents aware that the park is open to the public. Concerns were raised about the lack of parking near the park. Mayor Maxwell requested that staff ensure there is enough electrical power to the addition. Council Member Halvorson questioned the maintenance. Mr. Stadler suggested using a timed lock system and also explained that the residents have been opening and closing the warming house. Council Member Youakim did not support having the neighborhood in charge of the warming house. Mr. Stadler stated there was not funding to have an attendant at the warming house. Ms. Youakim suggested that the Interlachen warming house be treated the same as the other warming houses. Further discussion was held about the warming house hours and staffing. Ms. Youakim requested that staff check with the City Attorney on liability. Council Member Youakim suggested waiting to amend the CIP until the Park Board has completed its review of the park investment plan. After debate about funding and the improvements desired at the park, the City Council supported moving forward with the CIP amendment. The amendment will be included for consideration on the December 16 Consent Agenda. Update on Met Council Lift Station Project Director of Public Work Stadler provided a summary of the staff report. The Metropolitan Council is scheduled to begin construction of their new lift station in the fall of 2015. Mr. Stadler provided information about the project and the site plan approval process moving forward. Discussion was held about the site plan approval process, landscaping requirements and storm sewer upgrades. Staff will continue to work with the Met Council to proceed with the planning approvals and phasing options for the project. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS DECEMBER 9, 2014 Succession Planning Assistant City Manager Genellie provided a summary of the staff report. He further explained the steps staff is taking to prepare for the upcoming retirements. Discussion was held about the tuition reimbursement program, changes in some positions, new city software, creating a competitive work market, encouraging and helping employees to reach leadership roles, and future recruitment. OTHER Staff Updates: Director of Public Works Stadler provided an update on the fast charger unit purchase and upgrade. Because he was concerned about the risks and cost to the City, Zepf has stated they would be willing to share in the process and profitability. The City Council supported Mr. Stadler's position. Council Member Updates: Council Member Cummings stated that the Noon Time Lions are looking for non-profit organizations in need of donations. Council Member Youakim provided an update on the SWLRT meetings. Council Member Halverson questioned the snow removal process for the Downtown businesses. City Manager Updates: City Manager Mornson reminded Council to be at City Hall at 3:45 p.m. on December 16 for Council interviews. He also stated the meetings set for January. Discussion was held on the monthly reports and the status of the hockey association. Mr. Mornson plans to practice the State of the City after the meeting on January 6. The Police Department will be on Fox TV tomorrow night for the shopping officers did to replace stolen presents from a resident's house. City Manager Mornson requested feedback on the Mill and Main Project tour and proposed project in Hopkins. Council Member Cummings thought it was a great, well-built project. Mayor Maxwell had concerns about the proximity from Gallery Flats and the increased traffic. Council Member Youakim questioned how the public parking would be incorporated into the project. Mr. Mornson also provided an update on a BRCC position. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS DECEMBER 9, 2014 ADJOURNMENT There being no further business to come before the City Council and upon a motion by Maxwell, second by Youakim, the meeting was unanimously adjourned at 8:23 p.m. Respectfully Submitted, Amy Domeier, City Clerk ATTEST: , �� Euge ax ell, Mayar CITY COLJN IL ; � , L� � - � � '�-r i'�" ��7 a -� �� ��� Amy Domeier, City Clerk