07-07-2015 City Council Meeting HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JULY 7, 2015
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Tuesday, July 7, 2015 at 7:05 p.m. in the Council Chambers at City Hall, 1010 First Street
South, Hopkins.
Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings and
Gadd attending. Staff present included City Manager Mornson, City Planner Anderson,
Community Development Coordinator Beekman, City Clerk Domeier, Planning and
Development Director Elverum, Finance Director Harkess, City Attorney Landsman, Police
Chief Reynolds, Fire Chief Specken and Public Works Director Stadler.
ADOPT AGENDA
Motion by Gadd. Second by Cummings.
Motion to Adopt Agenda.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
PRESENTATIONS
111.1. Oath of Office: Firefighters
Chief Specken introduced five members of the Fire Department that completed the required
training and are eligible for regular membership in the Department. City Clerk Domeier issued
the Oath of Office. The Firefighters received their badges and black helmets. Mayor Maxwell
thanked the Firefighters for their time, commitment and service to the City of Hopkins.
111.2. Invisible Fence Grant
Mike Williams, representing Invisible Fence, presented the Hopkins Fire Department with a pet
oxygen mask tool kit for first responders to assist pets who have suffered smoke inhalation.
Chief Specken and Mayor Maxwell thanked Invisible Fence for their mission to assist with
animal rescue.
111.3. Life Saving Award
Chief Specken and Chief Reynolds presented the Life Safety Award to Mr. Patrick Hoversten for
his fast action and lifesaving efforts of CPR and use of the Depot Coffee House AED to save the
life of Mr. Keith Olive.
111.4. Raspberry Festival Presentation
Ms. Lou Jean Gleason, Raspberry Festival Executive Director, gave an overview of the 81st
Hopkins Raspberry Festival, July 11-19th Event details can be found at
www.raspberrycapital.com. Mayor Maxwell thanked the Raspberry Festival volunteers for their
time and commitment.
111.5. 2014 Comprehensive Financial Report (CAFR)
In addition to Finance Director Harkess, a representative present for the item was Mr. John
Lorenzini, Audit Manager of the audit firm CliftonLarsonAllen, LLC. Ms. Harkess gave an
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JULY 7, 2015
overview of the 2014 Comprehensive Annual Financial Report including financial performance
and position, economic condition, significant & future projects, major municipal initiatives,
financial highlights, revenues & expenditures by fund type, statement of net assets, fund equity
and gave an explanation of the changes in CAFR reporting. Mr. Lorenzini addressed the changes
in the 2015 accounting standards and discussed the audit summary. Mr. Lorenzini thanked the
Finance Department staff for their hard work during the audit.
111.6. The Artery Experiment Presentation
Alyssa Kelley, Community Development Intern, gave an overview of the Artery Experiment
event on Saturday, July 11, llam-4 pm along 8th Avenue South. Mayor Maxwell thanked the
staff for their hard work on the event. Planning and Development Director Elverum thanked the
event sponsors and commented that grant funds were secured to pay for the Artery event.
CONSENT AGENDA
Motion by Cummings. Second by Gadd.
Motion to Approve the Consent Agenda.
1. Minutes of the June 16, 2015 Regular Meeting Proceedings
2. Minutes of the June 16, 2015 Work Session following Regular Meeting Proceedings
3. Temporary On-Sale Liquor Licenses for the Hopkins Elks Lodge #2221; (CR2015-
075)
4. Ratify Checks Issued in June 2015
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
NEW BUSINESS
VI.1. Vacate Utility Easement—Marketplace &Main; (CR2015-079)
City Planner Anderson discussed a utility easement that the surveyor missed and now that the
Marketplace & Main property is in the process of being sold, the easement needs to be vacated.
The Zoning & Planning Commission unanimously approved the resolution and the City Attorney
has reviewed the documents.
Motion by Cummings. Second by Halverson.
Motion to adopt Resolution 15-50, approving Ordinance 15-1097, approving the vacation
of a utility easement on 10 Seventh Avenue North for first reading.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
VI.2. Preliminary/Final Plat— NAPA Auto Parts; (CR2015-077)
City Planner Anderson gave an overview of the NAPA Auto Parts preliminary plat and site plan.
Ms. Anderson explained that NAPA Auto Parts is in need of more warehousing space and that
the parking lot will be paved as part of the improvements. No one appeared at the Public Hearing
and the Zoning &Planning Commission unanimously approved the motion.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JULY 7, 2015
There was Council discussion regarding the alley set back, lighting, garbage location and project
timeframe. Ms. Anderson commented that the property meets the requirements and the
improvements would begin as soon as possible. Ms. Anderson commented that staff discussed
the Mainstreet improvements with the property owner.
Motion by Gadd. Second by Cummings.
Motion to adopt Resolution 15-48, approving a preliminary/final plat to combine the
three lots at 1842 Mainstreet into one lot.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
VI.3. Site Plan Review— NAPA Auto Parts; (CR2015-078)
Motion by Halverson. Second by Gadd.
Motion to Adopt Resolution 15-49, approving a site plan to construct an addition at 1842
Mainstreet.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
VI.4. Commitment of Funds—Southwest Light Rail Transit Project; (CR2015-080)
Planning and Development Director Elverum gave an overview of the Southwest Light Rail
Transit(SWLRT) recent project cost estimates, necessary cost reductions and cost saving
measures effecting Hopkins. In addition to cost saving measures, project partners have been
asked to contribute local funds towards the project. The City of Hopkins recommended
contribution is $500,000 to be paid over the course of the construction project. Ms. Elverum
commented that now would be the time to start looking for funding sources and plan for the
budget expenditure. Ms. Elverum reviewed the resolution with the Council and the City Attorney
has reviewed the document.
Council Member Gadd has served on the SWLRT committee and gave an overview of the
budget process and the positive impacts of the SWLRT on the future of Hopkins. There was
Council discussion regarding the possibility of future financial commitments and the opportunity
for redevelopment to recoup committed funds. Council stressed the importance of budget
planning to fund the expenditure. Ms. Elverum commented that the SWLRT Project Office is
confident that they have identified the risks and budget figures but construction contingencies are
still unknown. Hennepin County has committed additional funding toward the SWLRT project.
Staff will continue to keep the Council updated throughout the budgeting process.
Motion by Gadd. Second by Halverson.
Motion to Approve Resolution 2015-53, committing $500,000 in local funds to the
Southwest Light Rail Transit Project.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JULY 7, 2015
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
VI.5. Approve Joint Powers Agreement and Accept Bid —2015 Mill and Overlay Project,
City Project 2015-09; (CR2015-076)
Public Works Director Stadler gave an overview of the Joint Powers Agreement with the City of
Minnetonka and Mill and Overlay Project to rehabilitate Oak Ridge Road. Mr. Stadler reviewed
the bid results, project schedule and public notification process. The City Attorney has reviewed
the agreement.
There was Council discussion about the construction project, utility work and assessments. Mr.
Stadler commented that traffic will continue to be able to use the road during the project, that
Hopkins has completed utility work and that there are no property assessments for the project.
Motion by Halverson. Second by Cummings.
Motion to Adopt Resolution 2015-051 approving Joint Powers Agreement with the City
of Minnetonka.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
Motion by Cummings. Second by Gadd.
Motion to Adopt Resolution 2015-052 accepting bid, 2015 Mill and Overlay Project,
City Project 2015-09.
Ayes: Halverson, Cummings, Maxwell, Gadd
Nays: None. Absent: Kuznia. Motion carried.
ANNOUNCEMENTS
•Artery Experiment: An Open Streets Event along 8th Avenue South on Saturday, July 11, 11 am
to 4 pm.
•Hopkins Raspberry Festival: July 11-19th
•National Night Out: Tuesday, August 4, 5:30 pm- 9 pm. Call Police Services Liaison, Anne
Marie Buck at 952-548-6407 or visit www.hopkinsmn.com for more information.
•Music in the Park continues at Downtown Park on Thursdays, 7 pm, through August 6th
•Mayor Maxwell encouraged continued support of the local community and businesses.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by
Cummings, second by Halverson, the meeting was unanimously adjourned at 8:37 p.m.
OPEN AGENDA— PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
JULY 7, 2015
Respectfully Submitted,
Debbie Vold
COUN IL ME :ERS
•
AT ST:
•� /' 1101 / / y
Eugene J. xwell, Mayor Amy Domeier, City Clerk