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05-03-2016 Work Session after City Council Meeting MINUTES OF THE CITY COUNCIL WORK SESSION PROCEEDINGS AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, May 3, 2016 CALL TO ORDER Mayor Cummings called the meeting to order at 7:42 p.m. Council Members and staff present at meeting included the following: x Mayor Cummings x Community Dev. Coordinator Beekman x Council Member Kuznia x Public Works Director Stadler x Council Member Halverson x Asst. City Manager Lenz x Council Member Gadd x Council Member Campbell x City Manager Mornson The following updates were provided at the meeting: Community Development Grant Update: Community Development Coordinator Beekman updated the Council on the $2,745,000 grants received for the Artery project. Public Works Cottageville Park Pavilion Project: Public Works Director Stadler updated the Council on the Cottageville Park Pavilion project scheduled to begin this week. The project architect feels that the skylight would be beneficial in the Pavilion. Staff is recommending cost savings by eliminating the color additive for the concrete within the pavilion and removing one bench for a total of three benches in the fire pit area. The skylight alternative costs $7,000 but with the cost savings of$5,000 the cost would be reduced to $2,000. Mayor Cummings commented that she felt adding $2,000 to an over budget project is not responsible spending. Mayor Cummings expressed concern regarding the rules, policy and safety issues of the fire pit. There was Council discussion regarding the skylight. Council Members Campbell, Gadd, Kuznia and Mayor Cummings agreed not to include the pavilion skylight and Council Member Halverson commented she would like to include the skylight. Council consensus was to eliminate the colored concrete and the one bench. There was much Council discussion regarding the fire pit. Council Member Campbell commented that the fire pit is an amenity that the neighborhood has asked for and that continued discussion is needed regarding signage, wood supply, rules and how to deal with possible resident complaints. Council Member Gadd commented that Cottageville Park is becoming a regional destination and that those living in the Blake corridor have wanted the fire pit and gardens. Council Member Gadd commented that the fire pit is located far enough from housing that smoke shouldn't be an issue, that wood could be supplied from removed trees and it will be important to review the signage and policy for the fire pit. Council Member Halverson and Kuznia commented that fire pit users should provide their own wood and that the fire pit will be a learning curve and that Council and staff may receive phone calls and comments regarding the fire pit. Council discussed the budget for the parks, importance to work within the budget, reviewing the park budgets on a case-by-case basis and engaging citizens. Parking Ramp Public Works Director Stadler discussed the condition of the 30-year old parking ramp structure and the additional projects needed to maintain the property. Mr. Stadler explained that $250,000 is available in the Parking Rehab Fund but the project scope is budgeted at $361,000. Mr. Stadler explained that a tax abatement bond would fund the project. Three bonds for the parks, street and parking ramp would be under one umbrella. Finance Director Harkess and Ehlers, Inc. will discuss the bond issue with the Council at a future meeting. Mr. Stadler commented that project bids will be opened on May 10th and the item will be on the May 17th Council agenda. The signage upgrade would be a separate contract. There was Council discussion regarding use of the ramp during construction and electric charging system. Mr. Stadler commented that the contract states that no more than 80 parking stalls would be out of service at one time and that staff is investigating costs to install a charge point system in the ramp. Street Reconstruction Project Update: Public Works Director Stadler commented that the street project continues to move forward and staff has received positive comments from the neighborhood. There was discussion of driveway curb cuts. City Engineer Stanley has discussed the issues with the affected property owner. Council Member Gadd commented that the Dow Towers fence looks great but that chairs are on the alley side of the fence. Staff will investigate further. Council Member Halverson commented on a complaint regarding crosswalk noise. Mr. Stadler commented that staff is continuing to adjust the volumes at the crosswalks. Mr. Stadler explained that Council could receive complaints regarding the new Mainstreet crosswalk system. Crosswalks are compliant with ADA standards. Council Member Halverson commented that a resident witnessed kids throwing landscape rocks into the creek at Cottageville Park. Staff will investigate. Council Member Campbell asked about a speed table system. Council Member Kuznia explained that the system has been used in a neighboring city to calm cut-through traffic during times of major roadway construction. City Engineer Stanley and Public Works Director Stadler will discuss the possibility for short-term use. City Council: • Council Member Campbjell will be attending the Highway 169 Mobility meeting next week. • Council Member Gadd ill be attending the SWLRT Quarterly Management meeting. Discussion will be on th 90% design completion, Operations and Maintenance Facility and funding update. • Council Member Kuznia discussed a resident comment regarding chickens within the city and the farm animal ordi ance. • Council Member Kuznia commented on the need to further investigate tiny houses and possible addition to the ity ordinance. • Mayor Cummings discu sed a letter of support for the Worlds Fair. Staff will create the letter for Council review • There was discussion re arding the Met Council. City Manager Morrison commented that the city follows the Me Cities position. • Mayor Cummings gave n update on the Metro Mayors meeting. Administration: • City Manager Morrison reviewed a list of businesses with the Council and Planning and Development Director Elverum will provide Council with additional information. • A movie is scheduled to se filmed in Hopkins on Saturday, May 7, 6-10 pm. A permit has been issued. • Council is invited to att- i d the Hopkins Activity Center Volunteer Appreciation event on Monday, May 9, 4-6 pm at LTD Brewery. • Council members meet .t City Hall on Tuesday, May 10th, 3:30 pm for the SWLRT Tour. • City Manager Morrison i pdated the Council on the Work Session agenda. • Staff will be meeting wi 1 s the Hopkins Hockey Association and Hopkins School District on May 12th. Staff will pdate the Council. ADJOURNMENT There being no further business o come before the City Council and upon a motion by Campbell, seconded by Kuznia, the meeting was unanimously adjourned at 8:48 p.m. Respectfully Submitted, Debbie Vold ATTEST: 9 J tiz , et,, 1 ' Molly ummings, Mayor I., .1 / A In Amy Domeier, City Clerk